2006 4-H Scholar’s Handbook - Texas A&M AgriLifeagrilifecdn.tamu.edu/tx4hfoundation/files/2010/07/2006_Scholar_Handbook.pdf · Major Field of Study: Recipients must maintain a major

TEXAS 4-H YOUTH DEVELOPMENT FOUNDATION Opportunity Scholarship Program

2006 4-H Scholar’s Handbook


4-H Scholar’s Handbook

Your 4-H Scholarship is an important component of your college education. This handbook contains information to help you protect and retain your scholarship. There are various regulations and requirements established by the college or university you attend. Similarly, there are requirements established by your Scholarship Donor and the TEXAS 4-H FOUNDATION to which you must adhere for your Scholarship payments to begin and continue. This handbook provides information that will assist you in meeting these requirements.

Table of Contents

Scholarship Donors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Enrollment & Eligibility Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Scholarship Payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Reporting Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9

Check List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-10

Restricted Scholarships . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Disciplinary Action . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Retain this Handbook and Use It!

Keep this handbook where it will be accessible. Keep it and other reference information related to your scholarship as long as you are eligible for scholarship payments.

Contact Information

Executive Director Business Coordinator Administrative Assistant Jim Reeves Margaret Cotsonis Aron Savage Thayne

[email protected] [email protected] [email protected]

Telephone: (979) 845-1213, Fax: (979) 845-6495, Website: www.texas4hfoundation.org

Address: 7607 Eastmark Drive, Suite 101, College Station, TX 77840

(Corner of Southwest Parkway & Eastmark Drive, one block west of Highway 6)

Scholar Notes



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Texas 4-H Opportunity Scholarship Donors

4-H Kick Start Preston & Dianne Sides 4708 Shoal Creek Drive College Station, Texas 77845 Ag Workers Insurance Mr. Marcus Hill PO Box 88 Fort Worth, Texas 77101 Bill Piehl Memorial Ms. Helen Piehl PO Box 244 Amarillo, Texas 79105 Bob Benson Memorial Ms. Sheila Lewis 1517 West Front Street, Room 116 Tyler, Texas 75702 Mr. Harold W. Brumley 3208 Cherry Lane Austin, Texas 78703 Mr. & Mrs. Jim Cawley Jim & Dora Cawley 1705 Comanche Circle Graham, Texas 76450 Cummins Southern Plains Mr. Robert D. Gillikin PO Box 90027 Arlington, Texas 76004 Dina Wallrath-Robertson Memorial Mr. Richard Wallrath PO Box 469 Centerville, Texas 75833

Doyle G. Warren Memorial Ms. Judy Warren 6801 North Taylor Road Mission, Texas 78573 Mr. & Mrs. Gerald Eckel Gerald & Deborah Eckel PO Box 328 Poth, Texas 78147 Farm Credit Associations of Texas Ms. Michelle McCormac PO Box 202590 Austin, Texas 78720 Fisher, Boyd, Brown, Boudreux & Huguenard, LLP Mr. Wayne Fisher 14th Floor, Riviana Building 2777 Allen Parkway Houston, Texas 77019 Floyd Lynch Memorial Ms. Jean Lynch Marshall 2218 Mid Lane Houston, Texas 77027 Fort Worth Stock Show Syndicate Mr. Joe Monteleone 4545 Bellaire Drive South, Suite 3 Fort Worth, Texas 76109 Glazier Foods Company Mr. Tom Glazier PO Box 2724 Houston, Texas 77252



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Texas 4-H Opportunity Scholarship Donors

Governor Bill & Vera Faye Daniel Ms. Susan Daniel Parker PO Box 87 Liberty, Texas 77575 Mr. & Mrs. Danny Hays Danny & Jackie Hays 19605 Lockwood Road Manor, Texas 78653 Mr. & Mrs. James Helgren James & Brenda Helgren PO Box 878 Elgin, Texas 78621 Mr. & Mrs. Roderick Holcombe Roderick & Christine Holcombe PO Box 708 Cameron, Texas 76520 HOLT CAT Company Mr. Allyn Archer PO Box 207916 San Antonio, Texas 78220 Houston Livestock Show & Rodeo� Mrs. Mike Nathanson PO Box 20070 Houston, Texas 77225-0070 Intrepid Potash Mr. Scott Johnson 2261 Brookhollow Plaza Dr., Ste 104 Arlington, Texas 76006

J&K Insurance Agency, Inc. Allen & Kay Martin PO Box 100 Lockney, Texas 79241 Jess Person Memorial Ms. Bertie Person 304 South Highway 359 Mathis, Texas 78368 Mr. & Mrs. Richard Ligon Richard & Bobbie Ligon 116 Fawn Trail Graham, Texas 76450 McAllen Construction Mr. Howard T. Pebley, Jr. PO Box 3244 McAllen, Texas 78502 McLean Estate Mr. William T. McNair 5210 Kentner Corpus Christi, Texas 78412 National Farm Life in Memory of Dr. John Hutchinson Mr. Dale Raburn 6001 Bridge Street Fort Worth, Texas 76112 Mr. & Mrs. Don Peters Don & Alby Peters 6809 Cloudcrest Drive Amarillo, Texas 79124



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Texas 4-H Opportunity Scholarship Donors Raymond Dickson Foundation Mr. Wilbur H. Baber, Jr. PO Box 406 Hallettsville, Texas 77964 Richard Wallrath Educational Foundation Mr. Richard Wallrath PO Box 469 Centerville, Texas 75833 Rio Grande Valley Livestock Show Mr. Jim Beale PO Box 867 Mercedes, Texas 78570 Ruth Ellis Memorial Ms. Exa Ellis York 311 Borderbrook Bryan, Texas 77801 San Antonio Livestock Exposition Ms. Scereta Rodriguez PO box 200230 San Antonio, Texas 78220 Mr. & Mrs. Steve Skinner Steve & LeAnne Skinner 4127 Honeycomb Rock Austin, Texas 78731 Southwestern Exposition Mr. W.R. Watt, Jr. PO Box 150 Fort Worth, Texas 76101

Star of Texas Fair & Rodeo Mr. Bucky Lamb 9100 Decker Lake Road Austin, Texas 78724 Stiles Farm Foundation Dr. Edward Smith 7101 TAMU College Station, Texas 77843 Texas 4-H Friends & Alumni Association Mrs. Jana Barrett 7607 Eastmark Drive, Suite 101 College Station, Texas 77840 Texas Association of Extension 4-H Agents Ms. Wendy Scott 604 North Main, Suite 200 Weatherford, Texas 76086 Texas Extension Association of Family Consumer Sciences Ms. Kathy Farrow 219 North Vineyard Sinton, Texas 78387 Texas Extension Education Association Ms. Shirley Norris PO Box 8112 Greenville, Texas 75404



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Texas 4-H Opportunity Scholarship Donors Texas Farm Bureau Mr. Coleburn Davis PO Box 2689 Waco, Texas 76702 Texas Quarter Horse Association Mr. Michael Stout 1101 West Anderson Lane Austin, Texas 78757 Texas Section Society of Range Management Mr. Jason Hohlt PO Box 28 Kingsville, Texas 78364 Texas Tech Collegiate 4-H Dr. Chad Davis PO Box 42131 Lubbock, Texas 79409 Ultimate Genetics, LLC Mr. Klaus Birkel PO Box 314 Wheelock, Texas 77882 Volunteer Leaders Association of Texas (VLAT) Ms. Sheri Gicklhorn Box 42 Wilson, Texas 79381

Ms. Elizabeth Weisman 2505 Wilke Drive Austin, Texas 78704 Weisman Family Johnny & Anne Weisman 8623 FM 1102 New Braunfels, Texas 78132 West Texas A&M Collegiate 4-H Dr. Greta Schuster WTAMU Box 60998 Canyon, Texas 79016 Will Looney Memorial Cullen & Carol Lynn Looney PO Box 118 Edinburg, Texas 78540 William B. Haley Memorial Ms. Opal Haley PO Box 976 Wimberley, Texas 78676



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TEXAS 4-H FOUNDATION POLICY STATEMENT

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Enrollment Requirements

To receive scholarship funding, the following enrollment requirements must be met:

• 12 semester hour minimum: For the duration of the scholarship, the recipient must enroll and successfully complete a minimum of 12 semester hours, fall or spring semester, in an accredited Texas college or university

General Eligibility Requirements

1. Minimum Academic Requirements: Recipients must maintain a minimum grade point average (GPA) of 2.0/4.0 (San Antonio Livestock Exposition and Star of Texas Fair and Rodeo recipients must maintain a minimum 2.5/4.0 GPA or better) based on completion of a minimum of 12 semester hours each semester, as well as a 2.0 (2.5 SALE & STFR) cumulative average throughout the duration of the scholarship.

2. Major Field of Study: Recipients must maintain a major leading to the attainment of a Bachelor’s degree at an accredited Texas college or university throughout the duration of the scholarship UNLESS awarded a Technical Award.

3. Enrollment in Community or Junior College: Enrollment in a community or junior college is permissible for Recipients of four year scholarships. Recipient must enroll in courses consistent with the pursuit of a four-year degree. Enrollment is limited to four semesters, after which Recipient must transfer to a four year institution.

4. Correspondence with Donor: Recipients are required to correspond with the donor(s) a minimum of twice per year and copy the TEXAS 4-H FOUNDATION. Failure to meet this requirement can result in disciplinary action.

• Progress letters should include the following: • Year scholarship was awarded • School Attending • Classification

5. Failure: Failure to comply with any of the above requirements may result in disciplinary action.

Scholarship Payments

1. Scholarship Payment Disbursements:

• Where Scholarship Funds Will Be Sent: Scholarship funds are sent directly to the Financial Aid Office of the college/university, and will not be disbursed directly to Recipients. It is the sole responsibility of the Recipient to inform the TEXAS 4-H FOUNDATION of the current college/university to receive scholarship funds on their behalf.



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• When Funds Will Be Sent: Payments will be mailed to Recipients college/university as long as all requested information has been received by the TEXAS 4-H FOUNDATION. If requested information is not received you will NOT receive payment and your scholarship will be placed on probation. • Fall Semester: generally sent in August • Spring Semester: generally sent in January • Summer School: generally sent in May upon approved student request

2. How Scholarship Funds are Disbursed: Scholarship payments are sent to the college/university with instructions that they be applied to the Recipient’s account. After all applicable fees are debited and all payments from any source credited, any credit balance is refunded directly to the Recipient. The TEXAS 4-H FOUNDATION disburses scholarship funds to the college/university and does NOT control posting or disbursement of scholarship funds from the institution to the Recipient.

3. Amount Disbursed:

Scholarship Amount Number of Payments Payment Amount $15,000 8 $1,875/semester $12,000 8 $1,500/semester $10,000 8 $1,250/semester $8,000 8 $1,000/semester $6,000 4 $1,500/semester $4,000 4 $1,000/semester $3,000 4 $750/semester $2,500 4 $625/semester $2,000 4 $500/semester $1,800 6 $300/semester $1,500 2 $750/semester

• Summer School Payments: Equal to one full payment for enrollment in 9 semester hours or more; one-half semester payment for enrollment in less than 9 semester hours. Summer School payments decrease the amount of scholarship funds available for payment in fall and spring semesters.

• No Interim Semester Payments: Scholarship funds will NOT be provided for interim semester (“mini-mester”) sessions.

4. Request for Summer School Payment: A Recipient may request scholarship funds for summer school. Recipients who desire scholarship funding for summer school must notify the TEXAS 4-H FOUNDATION in advance of the summer enrollment to receive funding. These requests must be made prior to May 1 of the summer session the Recipient plans to attend. Upon approval, scholarship funds will be sent to the institution within 30 days of request.



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5. Availability of Funds after Graduation: Recipients who complete their undergraduate course of study and who have scholarship funds remaining may be eligible to use these funds for post-Baccalaureate studies, graduate school or a professional degree program (medical school, law school, veterinary medicine, etc.), provided the Recipient is still eligible and the institution is accredited and within the state of Texas. Recipients have one calendar year from the time of completion of their undergraduate course of study and/or enrollment in another program to utilize any remaining scholarship funds. If not utilized, the scholarship funds will revert as unrestricted to the TEXAS 4-H FOUNDATION. No remaining scholarship funds will be paid directly to the Recipient.

Reporting Requirements

First Semester

Date Type of Information Donor Contact

4-H Foundation

On or before July 15, 2006 Letter of Appreciation Original 2 Originals1

On or before July 15, 2006 * If you have not registered before July 15, 2006, please send in your schedule as soon as your register.

Official Course Schedule Completed Information Report Completed Scholarship Record

Copy

N/A

N/A

Copy

Original

Original

Following Semesters

Date Type of Information Donor Contact

4-H Foundation

Before the beginning of each semester

Progress Letter Grade Report (previously completed semester) Class Schedule (upcoming semester)

Original

Copy

Copy

Copy

Copy

Copy

1 Two originals are required: The TEXAS 4-H FOUNDATION compiles books for our donors and the Recipients “Thank You” letter is included in the book.

1. Grade Reporting Requirement: Recipients must furnish the TEXAS 4-H FOUNDATION with copies of their grades from the fall and spring semester and any summer school sessions in accordance with the following provisions:



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• Fall, Spring, & Summer Requirements: Grades may be sent to the TEXAS 4-H FOUNDATION in the form of an unofficial transcript or downloaded from the internet grade reporting of their institution provided the Recipient’s name and social security number are included on this documentation.

• Graduating seniors must provide an official final transcript.

• Recipients are responsible for sending in these grade reports and transcripts regardless of their institution’s policy in reporting grades to a scholarship donor. Failure to comply may result in disciplinary action.

Check List for Submitting Required Information to the TEXAS 4-H FOUNDATION

2006-2007 (Year Scholarship is Received)

Date Sent Due Date Information Donor Contact

4-H Foundation

July 15, 2006 Letter of Appreciation Original 2 Originals

July 15, 2006 Class Schedule Copy Copy

July 15, 2006 Completed Information Report N/A Original

July 15, 2006 Completed Scholarship Record N/A Original

Beginning of 2nd Semester, 2007

Progress Letter Grade Report Class Schedule

Original

Copy

Copy

Copy

Copy

Copy

2007-2008 (2nd Year of Scholarship)


4-H Foundation

Beginning of 1st Semester, 2007


Original

Copy

Copy

Copy

Copy

Copy



Original

Copy

Copy

Copy

Copy

Copy



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2008-2009 (3rd Year of Scholarship)


4-H Foundation



Original

Copy

Copy

Copy

Copy

Copy



Original

Copy

Copy

Copy

Copy

Copy

2009-2010 (4th Year of Scholarship)


4-H Foundation



Original

Copy

Copy

Copy

Copy

Copy



Original

Copy

Copy

Copy

Copy

Copy

Recipients who fail to submit grade reports to the TEXAS 4-H FOUNDATION may find their scholarship on “hold.” Recipients encountering this problem may have payments issued only after they provide copies of delinquent reports to the TEXAS 4-H FOUNDATION.



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Restricted Scholarships

Many of the TEXAS 4-H FOUNDATION scholarships are restricted by college/university choice and/or degree choice. If the Recipient should change college/university or degree choice during the course of the Recipients college career and the college/university or degree choice is not listed within the restrictions established by the Recipients Donor, the Recipients scholarship may be forfeited. Following are the Donors and the college/university and/or degree choice acceptable to receive and retain a scholarship funded by that Donor.

Ag Workers Insurance College of Agriculture & Life Sciences Major Fort Worth Stock Show Syndicate College of Agriculture & Life Sciences Major San Antonio Livestock Exposition College of Agriculture & Life Sciences Major Southwestern Exposition & Livestock Show College of Agriculture & Life Sciences Major Stiles Farm Foundation College of Agriculture & Life Sciences Major Texas Farm Bureau College of Agriculture & Life Sciences Major Texas Tech University Collegiate 4-H Club College of Agriculture & Natural Resources Major at Texas Tech University West Texas A&M University Collegiate 4-H Club Attend West Texas A&M University



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Disciplinary Action

If a Recipient fails to comply with any Policy requirements, the TEXAS 4-H FOUNDATION may take disciplinary action. Disciplinary action may include probation, suspension of scholarship funding, and/or termination of the scholarship.

1. Notification of Disciplinary Action: Recipients subject to disciplinary action will be notified by a letter sent to the last permanent address on file.

2. Appeal Process: Recipients may appeal disciplinary action to the TEXAS 4-H FOUNDATION.

3. Forfeiting Funds: Upon termination, remaining scholarship funds are forfeited and revert to unrestricted funds of the TEXAS 4-H FOUNDATION.

Miscellaneous

1. Changes in Recipient’s Information: It is the sole responsibility of the Recipient to notify the TEXAS 4-H FOUNDATION immediately of changes in:

• School Attending • Permanent Home Address • College Address • Major Field of Study

2. Return of Funds: If scholarship funds sent for a Recipient are returned by the institution (for non-enrollment, etc.), the Recipient’s scholarship will initially be placed on “hold” status and no scholarship funds will be disbursed until the Recipient communicates with the TEXAS 4-H FOUNDATION.

3. Returned Mail: If the TEXAS 4-H FOUNDATION receives returned mail for a Recipient, that Recipient’s scholarship will be placed on “hold” status and no scholarship funds will be disbursed until the Recipient communicates with the TEXAS 4-H FOUNDATION.

4. Exemption from 12 Semester Hour Requirement: Provided Recipients provide prior notice to the TEXAS 4-H FOUNDATION, Recipients who are graduating seniors, participating in an internship or co-op program, or who are completing their student teaching are exempt form the 12 semester hour minimum enrollment requirement.

5. Co-Enrollment: Recipients who intend to enroll at more than one institution for a semester (“co-enrollment”) and desire to have those hours applied toward their minimum hour requirement, must notify the TEXAS 4-H FOUNDATION. Scholarship funds will be sent to only one institution.

6. Hold Status: Inactive status (“hold”) may be granted upon request by the Recipient. Such actions are decided on a case by case basis.

Documents

2006 4-H Scholar’s Handbook - Texas A&M AgriLifeagrilifecdn.tamu.edu/tx4hfoundation/files/2010/07/2006_Scholar_Handbook.pdf · Major Field of Study: Recipients must maintain a major