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2004 Exhibitors - The Official Site of Minor League ... · PDF file2004 Exhibitors Direct Network, Inc. ... Make It Count Marketing Comm. Market Identity ... Walt Disney Swan & Dolphin

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Page 1: 2004 Exhibitors - The Official Site of Minor League ... · PDF file2004 Exhibitors Direct Network, Inc. ... Make It Count Marketing Comm. Market Identity ... Walt Disney Swan & Dolphin
Page 2: 2004 Exhibitors - The Official Site of Minor League ... · PDF file2004 Exhibitors Direct Network, Inc. ... Make It Count Marketing Comm. Market Identity ... Walt Disney Swan & Dolphin

2Photographs courtesy of the Dallas Convention &

Visitors Bureau, Wyndham Anatole Hotel and Minor League Baseball.

2004 E

xhibito

rs Direct Network, Inc.Dynamic Team SportsE & R Sports DesignEagle Custom SportsEaston SportsEasy Carry, LLCeBranded Solutions, Inc.EISCOEK SuccessElby Gifts, Inc.Etix.comETON Co.Everyone Loves Buttons, Inc. Fanbase Nesting DollsFANPOLEFanvibeFireworks Production, Inc.FoamworxFor Bare Feet, Inc.Forever Collectibles/Team Beans Franklin Sports Inc.Franks Sport ShopFriends Medical Laboratory, Inc.FUN IS GOODFunGun Company, Inc.FUNKIRIDESGame Day PromotionsGame Time Food & Beverage Services, Inc.GameCard Enterprises LLCGear For SportsGH SportsG-III Apparel GroupGlitnir TicketingGrandstand CardsGraphic Business Solutions (GBS)Great American ProductsGrip-Tite PlasticsHead Down Trainers.comHeery InternationalHKS Architects Inc.HNTB Sports ArchitectureHOK Sport + Venue + EventHome Run LLC dba Hoosier Bat Hubbell Lighting Inc.Hunter ManufacturingHussey Seating CompanyIdeal SignsIDSIncredipuzzleInfinity Pro SportsInflatable Design Group, Inc.Inflatable ImagesIrwin Seating CompanyJ&J Snack Foods Corp.Jack L. Gordon Architects, P.C.JanSport, Inc.Jersey Express, Inc.JKP Sports Inc. - JugsJonathan Gold EntertainmentJostensK&K Insurance Group, IncK2 Licensing and Promotions Kencraft Candy Co.Kevry CorporationKhamu Solutions, LLCKid-N-Me SportswearLeft Field Enterprises, LLCLeisure Craft Inc.Lelands.comLena Blackburne Rubbing MudLiebe (R.J.) Athletic Lettering Co.Lion Brothers Company, Inc.Live 365, Inc.Logos UnlimitedLouisville Slugger

Low and Inside, LLCMagnetStreetMake It Count Marketing Comm. Market IdentityMarketing Etc.Markwort Sporting GoodsMascot CentralMascot MadnessMascot PublicationsMasters of DesignMatch-Up PromotionsMe N Co.Melrose Pyrotechnics, Inc.Mini Melts Inc.Mitchell and NessMizuno USAMobile Merchandising Concepts MoJo SportsMonarch Promotions, Inc.Monster MediaMotion DNAMotion ImagingMulti Ad SportsMusco Sports Lighting LLCMV Sport / WeatherproofMy First Baseball Game T-Shirt KitNational Design CorporationNational Ticket CompanyNew Era Cap Co.Newcrafters Nesting Dolls Co.Novel T-ShirtsO2-CoolOld Hickory Bat Co., Inc.Old Time Sports, Inc.Olympus Flag & BannerOne on One MarketingOpSec Brand ProtectionOT SportsOutdoor Cap Company, Inc.Panasonic Corporate SystemsPark AntonyPaul Kelly EntertainmentPaul Pryor Travel Bags, Inc.Phoenix Design WorksPhoenix Sports, Inc.Photo File, Inc.Pinnacle Systems-Team SportsPitchers WorldPM SquaredPORTAFLOOR by Sport CourtPower AlleyPrecision Dynamics Corp. (PDC)Pro Specialties Group, Inc.ProBatter Sports, LLCPromatsPromotional Adventures LLCPromotional Partners WorldwidePTC International, Inc.PyrotecnicoQuest Retail Technology, Inc.Rainbow Symphony, Inc.Rawlings Sporting Goods, Inc.Raymond Entertainment GroupRed Hot ChicagoRed OsierResnick Amsterdam Leshner PCRetail Pro - BHD Information SystemsRhino Baseball Bats S.A. De C.V.Rico Industries, Inc./Tag ExpressRola-Trac North AmericaRookies CookiesRopes Baseball ApparelRoxbury USARte. 66 KlubsRussell Athletic

RWL Inc.Schutt SportsScollon Productions, Inc.SeekShoWare™ by VisionOneSignCo Inc.Silver Knight Sales and Mktg. SILVERBACK EXTREME by BF DistributorsSilverman Group, Inc.Simply Smashing CookiesSink Combs DethlefsSmart Button AssociatesSnowie, LLCSound & Video Creations, Inc.Source One SportsSouthern Bleacher CompanySouvenir Drink ContainersSpaceMaster Arena, Inc.Specialized Seating, Inc.SportnecksSports Business JournalSports Entertainment Intl.Sports Turf Managers Assoc.Sports TutorSSK Corp.Stadium Managers AssociationStadium Toys, L.L.CStar Struck / ProTeamStreet CharactersStretch InternetStudio SimonSuccess PromotionsSunburst SportswearSunCoast Sports, LLCTalking Mini Co. Inc.Team Shop PremiumsTetra Tech SportsThe ALS AssociationThe Argent HotelThe Cotton ExchangeThe Furniture LabThe Topps Company, Inc.Ticket CraftTicketForceTicketReturn, Inc.Tickets.comToy FactoryTrack SeatingTriple-M BagsTri-Star Promotions, Inc.Turnkey SportsTwin City Knitting CompanyTwins Enterprise, Inc.Ultra Play Systems, Inc.United ReceptacleUSA Today Sports WeeklyVantage ApparelVenue 1VF ImagewearVirSys, Inc.VISTARWar Machine, Inc.WeatherBeater by Colorado LiningWilson Sporting GoodsWincraft, Inc.Winning Streak Sports, LLCWitt IndustriesWork In Sports, LLCWorldwide Ticket & LabelZambelli FireworksZinger Professional Bat Co.ZOOperstars!

The 2004 Baseball Trade Show in Anaheim was the second largest gathering of exhibitors with 296.

360 Architects4-Happy Feet6th Man Sportswear, LLCAAA Flag & BannerAardvark MascotsAction Sports AmericaAction Sports MediaAlexander Global PromotionsAlinco CostumesAltitude Premium ConsultingAMCI MarketingAmerican Athletic, Inc.American Hole n OneAmerican NeedleAmerican Seating CompanyAMI GraphicsAmpac Ent. Inc. / All-StarAnton-Argires, Inc.Applied Concepts, Inc. / Stalker Radar & VideoARAMARK CorporationArmor GearAssociated Premium Corp.Astro Turf LLCAthletic Training Equipment Co.Atlantic Bat CompanyAudience of One EntertainmentAudienceViewBag’s "Snack Rack", Inc.BallQube®, Inc.BarcoBarton Malow CompanyBaseball AmericaBaseball RenewerBaseball ResourceBecky Schnakenberg, PCBerry Plastics CorporationBetras Plastics, Inc.Bimm Ridder SportswearBirdZerk! / ZOOperstarsBWM GlobalBWP BatsC&H Baseball, Inc.Caddy Products, IncCapco SportswearCard Emporium/ IMCCarol Flemming Costume Casio, Inc.Catch The Moment.comCendant CorporationCenterplateChallenger IndustriesChoice Marketing SportsCardsChoice Ticketing SystemsChurchill Container CompanyClarinClassic BalloonCollege House / CHsportConcession SolutionsCool Dog, Inc.Coopersburg SportsCorporate Edge / FlagPro USACorporate ImageworksCorsair Display Systems, Inc.Covermaster, Inc.Coyote PromotionsCrazy MascotsCreative Promotional ProductsDaktronics, Inc.Dant Clayton CorporationD-Bat, Inc.Destroyer Promotional ProductsDigital CommandDigital Replay Inc.Dinger BatsDippin Dots, Inc.

Page 3: 2004 Exhibitors - The Official Site of Minor League ... · PDF file2004 Exhibitors Direct Network, Inc. ... Make It Count Marketing Comm. Market Identity ... Walt Disney Swan & Dolphin

Baseball Trade Show in DallasMinor League Baseball invites you to participate in the 40th annual Baseball Trade ShowTM. The Baseball Trade Show is held in conjunction with the Baseball Winter MeetingsTM, professional baseball’s annual convention. This convention is the largest gathering of baseball executives in the country.

Representatives from more than 200 Major League and Minor League Baseball clubs, leagues and organizations attend the Baseball Trade Show during their annual meetings. In addition, baseball representatives, coaches and organizers from independent professional baseball clubs, college, high school and little league, as well as other baseball affiliated organizations are invited to attend the Baseball Trade Show.

Representatives include owners, general managers, marketing and promotions directors, stadium operations personnel, coaches, organizers, buyers and more. Representatives purchase equipment, staff and player apparel, retail merchandise, promotional items and stadium services at the show.

This year’s show will be held in Dallas, Texas at the Wyndham Anatole Hotel - Trinity Hall, December 5-7, 2005. The Wyndham Anatole Hotel is the host hotel for the Baseball Winter Meetings.

The Baseball Trade Show is beneficial for those who want to achieve the greatest possible reach to professional baseball executives in a three-day period. More than 275 exhibits will utilize 120,000 sq. ft. of the Trinity Hall at the Wyndham Anatole Hotel in Dallas. More than 2,500 attendees are expected.

Exhibiting companies range from manufactur-ers and distributors of apparel, caps, blankets, souvenirs and promotional products, to service companies including insurance, architecture, concessions, printing, marketing, internet and entertainment, to stadium equipment, food and beverage, on-field suppliers and player equipment.

If you have a product or service that would benefit the baseball industry, you can not miss this event! Bring your message, products and services straight to the individuals who want them.

We encourage you to take advantage of this exhibition opportunity.

EXHIBITOR INFORMATION 4

SPONSORSHIP OPPORTUNITIES 7

TRADE SHOW FLOOR PLAN 8

STEPS TO RESERVE BOOTH SPACE 9

EXHIBIT SPACE APPLICATION 10

BUYER’S GUIDE LISTING FORM 11

BUYER’S GUIDE ADVERTISING FORM 12

RULES & REGULATIONS 13

Why Exhibit?

Table of Contents

Future Sites

3

Walt Disney Swan & Dolphin ResortOrlando, FLDecember 4-6, 2006

Gaylord Opryland Resort & Convention CenterNashville, TNDecember 3-5, 2007

Overview

We look forward to you joining us at the 40th annual Baseball Trade Show.

Page 4: 2004 Exhibitors - The Official Site of Minor League ... · PDF file2004 Exhibitors Direct Network, Inc. ... Make It Count Marketing Comm. Market Identity ... Walt Disney Swan & Dolphin

Exhibit Schedule

AUDIENCEYou will have access to the largest gathering of baseball executives in the country.

BOOTH SECURITY Around-the-clock perimeter security services beginning with installation on December 4, 2005 through dismantle on December 8, 2005. (Exhibitors are responsible for the contents of their booth.)

EXHIBITOR’S EMAIL NEWSLETTERSShow management will email periodic newsletters before the trade show that will provide the latest information and include exhibit tips to enhance your participation at the show. Please be sure to provide an email address on your application.

FREE LISTING IN BUYER’S GUIDEEach exhibitor will receive a maximum 50-word descriptive listing that details your products and/or services in the exhibitor Buyer’s Guide Directory that is distributed to all attendees at the show.

LISTING ON MINOR LEAGUE BASEBALL WEBSITEIn addition to the free listing in the Buyer’s Guide Directory, your company’s name will be included on the Baseball Trade Show section of the Minor League Baseball official website at www.minorleaguebaseball.com, as well as, www.BaseballTradeShow.com.

OFFICIAL CONTRACTOR/SHOW DECORATOR

Champion Exposition Services139 Campanelli DriveMiddleboro, MA 02346(800) 723-1123Fax: (508) 946-1019

SHOW MANAGEMENT/ORGANIZERBaseball Trade Show P.O. Box A Overnight Mailing Address:St. Petersburg, FL 33731 Baseball Trade Show (727) 822-6937 ext. 1718 201 Bayshore Drive SE Fax: (727) 825-3785 St. Petersburg, FL 33701

Email: [email protected]: www.minorleaguebaseball.com or www.BaseballTradeShow.com

Exhibitor Benefits

Exhibit

or Info

rmatio

nEXHIBIT HOURSMonday, December 5 5:00pm - 8:00pm Tuesday, December 6 10:00am - 6:00pmWednesday, December 7 10:00am - 5:00pm*

*Exhibitors are to remain on the exhibit floor until the official close of the Baseball Trade Show. Any Exhibitors dismantling their booths prior to the scheduled time may be penalized by losing priority points in the priority system used for assigning space for future shows.

EXHIBIT MOVE-INSunday, December 4 10:00am - 5:00pmMonday, December 5 8:00am - 3:00pm**

**All exhibits must be fully operational by 3:00pm on Monday, Dec. 5th. Show Management may force labor on any exhibits not set-up by this time or deem the exhibitor to have canceled its reservation for exhbit space.

EXHIBIT MOVE-OUTWednesday, December 7 5:00pm - 10:00pm Thursday, December 8 8:00am - 1:00pm

SHOW COLORSAisle Carpet: Burgundy (Licensee Section - Black) Drape: Striped Burgundy, Black, Beige

HOTEL ACCOMMODATIONS The Wyndham Anatole Hotel will be the host hotel for the Baseball Winter Meetings. This property will house attendees and sponsors only. The Renaissance Hotel Dallas is located across the street from the Wyndham and will house exhibitors. Housing information will be included in the Exhibitor Service Manual that will be distributed in September. All housing will be handled through the Minor League Baseball office. Please do not contact the hotel directly.

The 2005 Baseball Trade Show is the first year since 1985that the show will be held during the week, a Monday through Wednesday schedule.4

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Booth Information

Buyer’s Guide

Exhibitor Service Manual

Installation & Dismantle Labor

Exhibitor Informationresale must be purchased from officially licensed vendors. The licensee section on the trade show floor assists club personnel in identifying licensed vendors. This section is reserved for Minor & Major League Baseball National Licensees. Only those companies with an executed, national license agree-ment will be located in the licensee section. If you are interested in becoming a Minor League or Major League Baseball Licensee, please call (212) 931-7441 for application information.

Exhibitors whose applications (including payment) are received and accepted by November 1, 2005, will be listed in the Buyer’s Guide exhibitor directory. The listing will include the organization name, address and phone/fax number, website/email, booth number and a brief description of your prod-uct or service. There will be an addendum listing those exhibitors whose applications are received after November 1, 2005. Advertising opportunities are also available. For more information, please see page 11.

Exhibitor Service Manuals will be distributed after September 1, 2005. The manuals will include service information and forms from Organizer and Show Decorator, as well as other service vendors. These service forms should be used to order labor, furniture, carpeting, electricity, telephone service, booth cleaning, etc. and also include shipping information and drayage rates. Exhibitors are strongly encouraged to order all furnishings and labor in advance to avoid higher on-site prices and to minimize delays during exhibit setup.

Individual exhibitors who wish to install and dismantle their own booth may do so if they use company personnel. Do not attempt to bring in “pick-up labor.” You must comply with local and state fire, safety and insurance regulations and rules set by Official Contractor, Organizer and the Wynd-ham Anatole Hotel. Exhibitors may also handle their own freight subject to the following condition: if material can be hand-carried to and from the booth via accepted freight entrances. Hand-carried is defined as small cartons, packages or portable lap-top computers that usually weigh less than 30 lbs. Official Contractor/ Show Decorator’s labor claims jurisdiction under all other circumstances.

All exhibitor booth freight and materials must be handled through the loading docks at the rear of the Wyndham Anatole Hotel - Trinity Hall. No freight or materials are allowed through the front entrance to Trinity Hall.

5

SURVEY SAYS“80% of Attendees at the Baseball Trade Show are decision makers.”

- 2004 Baseball Trade Show Attendee Survey

All booth spaces are $14.00 per square foot if purchased by October 3, 2005, with a minimum of 100 sq. feet required. Booth Space will be $17.00 per square foot after October 3, 2005. An additional $200 is required for a corner booth. Full payment must be received with the application for process-ing. If payment is not received, booth is subject to cancellation. Payment methods include check/ money order, Visa or Mastercard (American Express is not accepted).

EXHIBIT BOOTH INCLUDES***8’ high back drape 3’ high side railsStandard exhibitor ID sign

***Booth space DOES NOT INCLUDE carpet or any furnishings. Furnishings and services are available at an additional cost from the Show Decorator. All ordering information will be included in the Exhibitor Service Manual distributed to exhibitors after September 1, 2005.

LOCATIONAll exhibits will be in the Wyndham Anatole Hotel - Trinity Hall next to the Renaissance Hotel Dallas.

APPLICATION FOR SPACEApplication for space must be made on the enclosed application form. The completed application is to be returned to Minor League Baseball (“Organizer”) with payment in full along with your Certificate of Insurance. Faxes will be accepted only when paying by Visa or MasterCard. American Express is not accepted. Applications will not be processed without full payment AND proof of insurance. A confirmation letter will be mailed upon receipt of the completed application and full payment.

SPACE ASSIGNMENTSAll companies are assigned booth space based on several factors including: priority points, date application is received, licensee status, exhibitor booth selection and a balanced distribution of products and services. Priority points are explained on page 9. No assignment will be made until payment and proof of insurance have been received. Final assignments will be made starting in October.

BOOTH LOCATION Organizer reserves the right to assign all space in its sole and absolute discretion without regard to requests and reserves the right to reassign booths when necessary. Due to the large number of partici-pating companies, Organizer cannot guarantee that a company will not be located near a competitor. Confirmation of booth assignment will be sent immediately following assignment of space.

LICENSEE SECTIONMinor League Baseball Licensing program guide-lines require that all merchandise purchased for

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Name Badge Registration

JULY 1, 2005Applications received by this date will earn fifteen (15) priority points toward a preferred booth location.

AUGUST 1, 2005Applications received by this date will earn ten (10) priority points toward a preferred booth location.

SEPTEMBER 1, 2005Applications received by this date will earn five (5) priority points toward a preferred booth location.

OCTOBER 3, 2005Deadline to reserve advertising space in the Buyer’s Guide. Form is due along with payment in full.

OCTOBER 3, 2005Deadline to reserve Booth Space at $14.00 sq. ft. After October 3, 2005, booth space rate is $17.00 sq. ft.

OCTOBER 10, 2005Buyer’s Guide Advertising artwork is due. Artwork must be sized and camera-ready. Digital artwork must be accompanied by a hard copy.

NOVEMBER 1, 2005Text for Buyer’s Guide listing is due. Applications received after this date will not be included in the Buyer’s Guide. An addendum will be provided to attendees listing exhibitors who reserve their booth space after November 1.

Important Dates

Baseball Winter Meetings Special Events*BOB FREITAS BUSINESS SEMINARKnown as a staple of the Baseball Winter Meetings for the past 15 years, the Bob Freitas Business Seminar offers educational workshops and speakers dedicated to educating baseball executives.

AWARDS LUNCHEONA ticketed luncheon to recognize baseball’s most deserving executives of the 2005 season.

GALAThe Gala is the most anticipated and social special event. A ticket entitles you to an all-inclusive night of food, drink, entertainment and mingling with attendees.

ANNUAL BANQUETThe most formal event of the Baseball Winter Meetings. This event offers fine dining and entertainment.

GIFT BAGThis coveted “goodie bag” is filled with baseball memorabilia and given to those who are fully registered for the Baseball Winter Meetings. In order to be a fully registered individual, you must obtain a Baseball Winter Meetings passport. Passports will be available for purchase in the Exhibi-tor Service Manual. If you are interested in participating with a giveaway in the Gift Bag, please contact Kelly Ryan at 727-822-6937 ext. 1723.

*TICKETS REQUIRED: Special Event registration is NOT included with the standard booth price. A ticket form will be included in the Exhibitor Service Manual distributed in September.

Exhibit

or Info

rmatio

nEach exhibiting company will receive five (5) complimen-tary name badges for company personnel use, per 100 sq. ft. of booth space reserved. Any additional name badges for company personnel will be $50 per badge. Organizer reserves the right to issue name badges at its sole discretion. Should the company personnel change after name badges have been issued, the name badges may be exchanged on-site at the Exhibitor Information Desk.

Each representative of an exhibiting company must wear the official badge at all times while in the exhibit area including set-up and take-down. Exhibitor badges will be issued only in the name of the company shown on the application for exhibit space.

For additional Baseball Trade Show attendance policies, please see page 13.

An advance name badge request form will be included in the Exhibitor Service Manual distributed in September.

6

Page 7: 2004 Exhibitors - The Official Site of Minor League ... · PDF file2004 Exhibitors Direct Network, Inc. ... Make It Count Marketing Comm. Market Identity ... Walt Disney Swan & Dolphin

Gain more exposure, recognition and stand out from the competition at the 2005 Baseball Trade Show and Baseball Winter Meetings! Packages are available to meet your budget.

TITLE SPONSORSHIP Put your company name as the Exclusive presenting sponsor of the Basebal Trade Show.

Benefits: Exclusivity Logo placement on all trade show signage Logo placement on the front cover of the 2005 Buyer’s Guide All Opening Night Inventory (see below) And more.

OPENING NIGHT SPONSORSHIPOpening Night kicks off the Baseball Trade Show with a reception on the trade show floor and is an opportunity for attendees and exhibitors to interact in a social gathering.

Benefits: Recognition at booth as an “Official Sponsor” 10x20 Booth Space in Sponsor area Logo placement on Opening Night banners in hall and signage at food stations Buyer’s Guide Full Page color ad Door Sampling opportunity And more.

CYBER CAFÉ SPONSORSHIP Attendees will be treated to a CyberCafé on the trade show floor to check email and go online. As it was last year, this is sure to be a hotspot. Show Management supplies the space, electricity, internet connection, maintenance and computers.

Benefits: Recognition at booth as an “Official Sponsor” 10x10 Booth Space in Sponsor area or next to CyberCafé Sponsorship signage at CyberCafé Opportunity to place company materials in CyberCafé (mouse pads, pens, paper) Opportunity to put company’s website as the home page on the CyberCafé computers Buyer’s Guide Full Page color ad And more.

TRADE SHOW BAG PARTNERSHIPA minimum of 2,500 Trade Show Bags will be produced for distribution to attendees at the front entrance of the trade show. The bags are avail-able for attendees to use while roaming the floor to collect samples and handouts from exhibitors.

Benefits: Recognition at booth as an “Official Partner” Exposure with company logo imprinted on a minimum of 2,500 trade show bags Booth location upgrade to Sponsor area (booth fees are extra) Buyer’s Guide Half Page black & white ad And more.

For more information on sponsorship opportunities at the Baseball Trade Show or Baseball Winter Meetings, please contact Noreen Brantner (727) 822-6937 ext. 1718 or email [email protected].

Sponsorship OpportunitiesLOUNGE PARTNERSHIPSTwo “Lounge” partnerships are available. Lounge #1 is at least a 30’x50’ square foot area located near the concessions on the trade show floor and Lounge #2 is at least a 20’x20’ square foot lounge located in the Licensee area. Both lounges are furnished with tables and chairs for attendees and exhibitors to do business or just hang out and relax. On Opening Night of the Trade Show the main food/bar station is set up in Lounge #1.

Benefits: Recognition at booth as an “Official Partner” Booth location upgrade to Sponsor area or next to the Lounge (booth fees are extra) Sponsorship signage in the Lounge on placards and table tops Opportunity to place company materials on table tops Opportunity to utilize the “Lounge” as a demonstration area (Guidelines and approval rights apply. Content and times subject to approval.)

Buyer’s Guide Half Page black & white ad And more.

COFFEE/FOOD CART PARTNERSHIP Coffee/Food carts and concessions will be set-up on the trade show floor during show hours for attendees and exhibitors to buy food & drinks.

Benefits: Recognition at booth as an “Official Partner” Signage and hospitality exposure with attendees, as well as exhibitors Booth location upgrade to Sponsor area or next to the carts/concession (booth fees are extra) Signage at the Coffee/Food Cart Buyer’s Guide Half Page black & white ad And more.

DOOR SAMPLING PARTNERSHIP Get your product or literature directly in front of and in the hands of attendees. This is an opportu-nity to distribute your product, company literature or demonstrate your service at the front entrance to the Baseball Trade Show.

Benefits: Recognition at booth as an “Official Partner” Booth location upgrade (booth fees are extra) One-hour sampling time slot, exclusive of any other exhibitor sampling And more.

ADDITIONAL PACKAGES INCLUDE: Baseball Winter Meetings Awards Luncheon Baseball Winter Meetings Bob Freitas Business Seminar Baseball Winter Meetings Gala Baseball Winter Meetings Gift Bag PBEO Job Fair Hotel Key Cards In-Kind Partnerships (Logo T-shirts, Logo Pens, VIP Gifts, And more.)

Partnership Packages start at $1,500 Sponsorship Packages start at $10,000

7

“Our sponsorship of the Cyber Café at the [2004] Baseball Trade Show provided Smart Button with the visibility and unlimited exposure that we wouldn't have been able to accomplish with only traditional booth space.”

- Aileen Stacy Smart Button Assoc.

Page 8: 2004 Exhibitors - The Official Site of Minor League ... · PDF file2004 Exhibitors Direct Network, Inc. ... Make It Count Marketing Comm. Market Identity ... Walt Disney Swan & Dolphin

ONLY Minor League and Major League Baseball National Licensees will be placed in the Licensee Section.

The Sponsor Section is reserved for Official Sponsors and exhibitors with high priority points.

2005 F

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December 5-7

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OM

S

50'

70'

1609

1611

1706

1708

1710

ENTRANCE DOORS

BATTING/P

ITCHING CAGE

REST ROOMS

8

Higher Priority Points = Better Booth Location.

See page 9 to find out ways to increase your priority points.

Ais

le 1

00

Ais

le 2

00

Ais

le 3

00

Ais

le 4

00

Ais

le 5

00

Aisle 600

Aisle 700

Aisle 800

Aisle 900

Aisle 1000

Aisle 1100

Aisle 1200

Aisle 1300

Aisle 1400

Aisle 1500

Aisle 1600

Aisle 1700

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Steps to Reserve Booth Space1. Read Rules and Regulations thoroughly.

2. Print clearly and complete Part 1 - 6 of the Exhibit Space Application and Buyer’s Guide Listing Form. Applications will not be accepted without a signature. If interested in advertising opportunities, complete Sections 7-9 of the Buyer’s Guide Advertising Form.

3. Keep a copy of all forms for your records.

4. Make checks payable to Professional Baseball Promotion Corp.

5. Mail original application with payment and PROOF of INSURANCE (See Insurance Rules on page 15) to:

Baseball Trade Show P.O. Box A St. Petersburg, FL 33731 OR Baseball Trade Show 201 Bayshore Drive SE St. Petersburg, FL 33701

6. Fax Application only if paying by credit card to (727) 825-3785.

Booth location is assigned according to a priority

point system. Exhibitors earn priority points based

on such factors as booth size, date of application,

sponsorship and advertising commitments and

participation in previous Minor League Baseball

Promotional Seminars and Baseball Trade Shows.

In the event two exhibitors have equal priority

points, the exhibitor who has exhibited the

longest and/or whose application was received

the earliest will be assigned space first.

1/4 point Each square foot of exhibit space

2 points Each year of exhibiting

5 points Five or more years of exhibiting

5 points Application received by September 1, 2005 (but after August 1, 2005)

10 points Ten or more consecutive years of exhibiting

10 points Application received by August 1, 2005 (but after July 1, 2005)

10 points Major or Minor League Baseball National Licensees (booth location in Licensee area)

15 points Applications received before July 1, 2005

15 points Promotional Ideas Advertising (see page 12)

20 points Gift Bag Participation

40 points Advertisers in the Buyer’s Guide (Custom Listings do not qualify)

150 points Official Sponsors of the Baseball Winter Meetings or Baseball Trade Show

Booth Location

Booth Rate ChartAppl. Received by 10/3/05

$14/ sq. ft.Appl. Received after 10/3/05

$17/ sq. ft.

10’ x 10’

10’ x 20’

10’ x 30’

10’ x 40’

20’ x 20’

20’ x 30’

20’ x 40’

20’ x 50’

20’ x 80’

30’ x 30’

30’ x 40’

30’ x 50’

$1,400

$2,800

$4,200

$5,600

$5,600

$8,400

$11,200

$14,000

$22,400

$12,600

$16,800

$21,000

$1,700

$3,400

$5,100

$6,800

$6,800

$10,200

$13,600

$17,000

$27,200

$15,300

$20,400

$25,500

Booth Dimensions

Priority Point System

9

Booth Reservation

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Part 1 - Company Information

Company Name

First Name Last Name

Physical Street Address / Mailing Address (If different)

City State Zip

Phone Fax

Email (needed for Exhibitor Updates) Website

Has your company ever exhibited at the Baseball Trade Show? _____ No _____ Yes

If Yes, how many years? ____________

Do you or anyone in your company have special needs as addressed by the Americans with

Disabilities Act? _____ No _____ Yes

Part 3 - Booth Space InformationRequested Booth Dimensions: ____________ x ______________ = _________________ sq. ft.

(minimum booth size is 10’ x 10’ = 100 sq. ft.)

Rate: @ $14.00 sq. ft = $ _________________ OR @ $17.00 sq. ft. = $ ____________________

(before Oct. 3, 2005) (after Oct. 3, 2005)

Aisle Corner Requested: (Add $200.00) to booth rate _____ No _____ Yes

Layout Requested: _____ Island _____ Peninsula (Island and Peninsula Booths are only available for booths 20x20 or larger - see Section 8, Part (vi) & (viii) of the Rules & Regulations)

Total Booth Rate: $ __________________

Booth Location Preferences: Please select three (3) booth location preferences (See Floor Plan on page 8).

______________________ ______________________ ______________________

Your selection here does not guarantee placement. If your priority points allow placement in one of these locations, Show Managment will make reasonable efforts to place you there.

RETURN WITH PAYMENT & PROOF OF INSURANCE TO:

Baseball Trade Show Baseball Trade ShowP.O. Box A OR 201 Bayshore Drive SESt. Petersburg, FL 33731 St. Petersburg, FL 33701

FAX: (727) 825-3785 (for applications with credit card payment ONLY)

Part 4 - Payment Information (Circle One)

Check Money Order VISA Mastercard

Credit Card Payment (American Express is NOT accepted):

Credit Card Number

Exp. Date

Authorized Signature

Print Name

Check/Money Order Payment (Please make checks payable to Professional Baseball Promotion Corp.)

Enclosed Check or Money Order: #______________________________________

In the Amount of $____________________________________

Part 5 - Agreement By signing below you and your business acknowledge and agree to all rules and regulations contained herein, as it exists now or may be revised from time to time and in the Exhibitor Service Manual, as well as the Wyhdham Anatole Hotels exhibit and function space rules and regulations. Please see page 13 for more information. Please note: Each exhibitor must carry a comprehensive general commercial liability policy in the amount of at least one million dollars ($1,000,000.00) and must name the National Association of Professional Baseball Leagues, Inc., Professional Baseball Promotion Corporation and the Wyndham Anatole Hotel, their officers, shareholders, members, officials, employees and related entities as additional insureds on the policy. EXHIBITORS MUST PROVIDE A CERTIFICATE OF INSURANCE ALONG WITH THIS APPLICATION, NAMING THE ABOVE ADDITIONAL INSUREDS. Applications will not be processed until proof of insurance is provided. Please see page 15, Section 15, for more information on insurance coverage. Please make a copy of this application for your records. By signing below you represent and warrant that the signatory has legal authority to legally bind the company to terms and conditions of this agreement.

Applicant Signature Title

Date Signed

Exhibit Space ApplicationPlease fill out Pages 10-12, where applicable

Full Payment and Proof of Insurance must be received with application in order to process

Part 2 - Background Information

10

OFFICE USE ONLY

Date Received:

Payment Amount:

Account Code: Amount:

Booth Size:

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The Information provided below is for the 2005 Baseball Trade Show Buyer’s Guide. A Company Listing in this Guide is FREE with your booth package. Please type or print clearly. Your listing will print as specified below. If the Company Listing is identical to the Company Information in Section 1, please proceed to the product category selection.

Company Name Contact Name

Address City State Zip

Phone Fax

Email Website

Part 6 - Product Categories (SELECT UP TO 5 - ONLY THE FIRST 5 SELECTED WILL BE LISTED)

❑ Accessories

❑ Apparel

❑ Athletic Training

❑ Athletic Under Garments

❑ Baby/Youth Products

❑ Backstops

❑ Bags & Luggage

❑ Baseballs

❑ Bats

❑ Batting Cages

❑ Batting Gloves

❑ Beverage Containers

❑ Caps/Headgear

❑ Catching Equipment

❑ Cleaning Supplies

❑ Communications

❑ Computer Services

❑ Concession Operations

❑ Cupholders

❑ Custom Carts

❑ Educational Program

❑ Embroidery

❑ Employment

❑ Entertainment

❑ Fence/Fence Padding

❑ Field Covers

❑ Field Equipment

❑ Fireworks Displays

❑ Food & Beverage

❑ Furniture

❑ Gift Items

❑ Gloves

❑ Graphic Design

❑ Imprinted Sportswear

❑ Inflatables

❑ Insurance

❑ Internet Services

❑ Jewelry

❑ Leisure Products

❑ Lighting (Stadium)

❑ Marketing Services

❑ Mascots

❑ Netting/Posts

❑ Outdoor Products

❑ Photographs/Photos

❑ Pitching Machines

❑ Playing Equipment

❑ Point-of-Sale Terminals

❑ Premium/Giveaway Items

❑ Printing

❑ Promotions

❑ Protective Devices

❑ Publications

❑ Radar Equipment

❑ Signage

❑ Softball Equipment

❑ Souvenirs

❑ Sports Medicine

❑ Stadium Architects

❑ Stadium Equipment

❑ Stadium Seating

❑ Teaching Aids

❑ Team Uniforms

❑ Ticketing Software/Systems

❑ Tickets

❑ Trading Cards

❑ Travel/Hotels

❑ Trophies/Awards

❑ Turf/Turf Services

❑ Video/Audio Services

❑ Other ________________________

________________________________

Which category, checked above, do you consider your primary category? ____________________________________

Brief Product Description* (50 words or less) ____________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

_____________________________________________________________________________________________________

Check here if you are a National Licensee: _____ Minor League Baseball _____ Major League Baseball

* Show Management reserves the right to edit product description for length.

Buyer’s Guide Listing Form

Buyer’s Guide Listing Form

11

From mascot companies, to batting/pitching cages, to concessionaires, to Licensees, if you have a product or service that benefits the business of baseball then the 2005 Baseball Trade Show is the place to be.

REMINDER: Return this page with your application or fax separately to (727) 825-3785.

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Part 7 - Company InformationThe Baseball Winter Meetings and Baseball Trade Show offer several great advertising opportunities to create visibility for your company. Complete the information below and reserve your ad placement today. Availability is limited. Reservations will not be accepted after September 20, 2005.

Company Name

Contact Name/Title

Signature

RETURN WITH PAYMENT TO:Baseball Trade Show Baseball Trade ShowP.O. Box A or 201 Bayshore Drive SESt. Petersburg, FL 33731 St. Petersburg, FL 33701

VIA FAX*: (727) 825-3785

*Only those applications with credit card payments will be accepted via facsimile

Buyer’s Guide Advertising Form

Part 9 - Advertising Payment Information (Circle One)

Check Money Order VISA Mastercard

Credit Card Payment (American Express is NOT accepted):

Credit Card Number

Exp. Date

Authorized Signature

Print Name

Check/Money Order Payment (Please make checks payable to Professional Baseball Promotion Corp.)

Enclosed Check or Money Order #__________________

In the Amount of $ ___________________

DIMENSIONS RATES

FULL COLOR

❑ Inside Back Cover*

❑ Trade Show Map Flap*

❑ Full Page

❑ Half Page

BLACK & WHITE

❑ Full Page

❑ Half Page

❑ CUSTOM LISTING** (add logo and/or slogan to basic listing)

Promotional Ideas Book COMBO (SAVE $100 Now)

❑ Full Page

ADVERTISEMENT

4 1/4” W x 9 1/2” H

4” W x 9” H

4” W x 9” H

3 1/2“W x 4 1/2” H

3 1/2” W x 8 1/2” H

3 1/2” W x 4 1/2” H

4” W x 7 1/4” H

$1,500.00

$1,500.00

$1,000.00

$750.00

$750.00

$500.00

$100.00

$400

* Call for Availability** Custom Listing does NOT count as Advertisement in Buyer’s Guide for increased Priority Points (See Samples to right)

CUSTOM & BASIC LISTING EXAMPLES:

Basic

Minor League Baseball P.O. Box A St. Petersburg, FL 33731 (727) 822-6937 (727) 825-3785 fax

Custom (featuring company logo or slogan)

Minor League Baseball P.O. Box A St. Petersburg, FL 33731 (727) 822-6937 (727) 825-3785 fax

All advertisers must provide appropriately sized camera-ready artwork by October 10, 2005. Artwork provided on disk must be accompanied by a hard copy for verifica-tion. Cancellation of Buyer’s Guide advertising will not be accepted after October 10, 2005. Failure to provide artwork and/or payment will result in exclusion of company’s advertisement without refund.

Part 8 - Choose Advertisement Type

Buyer’s Guide Advertising

***

*** The Promotional Ideas Publication has served as the most comprehensive and in-depth collection of the best Minor League Baseball and Major League Baseball promotions, for 12 consecutive years. The publication is packed with unique and creative ideas for pre-game, between-inning and post-game promotions, as well as the latest in fan giveaways and community programs. Last year, 135 Minor League Baseball teams and 6 Major League Baseball teams contributed ideas for this publication - making it the largest edition to date! The publication is distributed to professional baseball teams in January each year – just in time to help plan their promotional schedule for the upcoming season! If you are looking for some great added exposure to the teams, advertising space is still available in the 2005 edition of the Promotional Ideas Publication. Call (727) 456-1718 for more information.

Regular price is $500 for the Promotional Ideas Book - Combo package is only available with any Buyer’s Guide Ad purchase. Purchase today and SAVE $100.

12

Buyer’s GuideAdvertising Form

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1. PURPOSE.The Baseball Trade Show is conducted by Professional Baseball Promotion Corporation (“Organizer”), a subsidiary of the National Association of Professional Baseball Leagues, Inc. (”NAPBL” or “Minor League Baseball”). The purpose of the Baseball Trade Show is to compliment the Baseball Winter Meetings by allowing individuals and businesses (“exhibitors”) to display and/or demonstrate products and services that support the baseball industry for leagues, clubs and other representatives of Major and Minor League Baseball.

2. ELIGIBILITY.The Baseball Trade Show exhibit area is open to all exhibitors whose products relate to or are used by the baseball industry. Organizer reserves the right in its sole discretion to reject any application for exhibit space including, without limitation, those submitted by applicants whose product or service do not meet the above-described criteria or simply would not be in the best interest of Organizer or Baseball Trade Show.

3. ATTENDANCE.The Baseball Trade Show is NOT open to the general public. Requests for guest badges will be accepted by Organizer. The cost for a guest badge is $50. Organizer reserves the right to issue or not issue guest badges in its sole discretion. Guest badges will include the guest name and the company name of the exhibitor they are visiting.

4. LOGOS & TRADEMARKS.Only exhibitors who possess an appropriate license may use the logo or trademark of a Minor League Baseball or Major League Baseball organization, including, without limitation, the Baseball Trade Show and Baseball Winter Meetings logo and trademark in association with the exhibitor’s products and/or services. Failure to possess a license may result in the seizure of infringing goods and materials. You may request a one time license for use of the 2005 Baseball Trade Show or Baseball Winter Meetings logos on promotional products to be given away during the show. There is no fee for this license. Please contact Organizer to have a Promotional Giveaway Form faxed to you.

5. MUSIC, PHOTOGRAPHS & COPYRIGHTED MATERIAL.Each exhibitor is solely responsible for obtaining any necessary license and permits to use music, photographs or other copyrighted, trademarked or proprietary material in the exhibitor’s booth or display.

6. PAYMENT, CANCELLATION & REFUND.Payment is due in full with application. Exhibitor agrees that should Exhibitor fail to pay all or any part of the applicable trade show fees and/or other consideration, then Exhibitor shall indemnify NAPBL and Organizer for all costs including, but not limited to, court costs and reasonable attorney‘s fees incurred by NAPBL and Organizer in collecting such unpaid consideration.

All notices of cancellation must be received in writing. If exhibitor’s written notice of cancellation is received prior to October 3, 2005, Organizer will retain twenty-five percent (25%) of the total exhibit space fee as liquidated damages and refund the remainder. If exhibitor’s written notice of cancellation is received after October 3, 2005, but prior to November 1, 2005, Organizer will retain fifty percent (50%) of the total exhibit space as liquidated damages and refund the remainder. If exhibitor’s written notice of cancellation is received after November 1, 2005, but prior to November 21, 2005, Organizer will retain seventy-five percent (75%) of the total exhibit space fee as liquidated damages and refund the remainder. If exhibitor’s written notice of cancellation is received after November 21, 2005, exhibitor forfeits entire exhibit space fee as liquidated damages. Upon receipt of exhibitor’s written notice of cancellation, Organizer may reassign the canceled space without obligation to the exhibitor. Receipt of an exhibit space application, or negotiation of the applicable exhibit space fee payment instrument does not constitute an acceptance of an application. If an application is rejected, Organizer will refund the total exhibit space fee to the applicant.

7. SUBLETTING OF EXHIBIT SPACE.Exhibitor may NOT assign, sublet or apportion to any other entity or individual all or any part of the exhibit space allocated and may not advertise or display goods or services other than those produced or sold by said exhibitor in the regular course of business.

8. INSTALLATION & DISMANTLING OF EXHIBITS.Exhibitor agrees to the following rules regarding the installing and dismantling of its exhibit:

A. INSTALLATION. If the installation of any exhibit (i) has not started by noon Monday, December 5, 2005 or (ii) appears like it will not be completed by 3:00 pm, Monday, December 5, 2005, Organizer may (a) order the exhibit to be installed or (b) deem the exhibitor to have canceled its reservation of exhibit space. If the exhibit is ordered to be installed, the exhibitor will be billed for and be responsible to pay all costs and expenses associated with such installa-tion. If the exhibitor is deemed to have canceled its reserva-tion of exhibit space, the exhibitor forfeits the entire space fee as liquidated damages and Organizer may reassign the exhibit space without any obligation to the exhibitor. All exhibits must be fully operational by 3:00 pm, Monday, December 5, 2005. After this time, no installation work will be permitted without special permission from Organizer. Please refer to the Exhibitor Service Manual for more information on exhibitor installation and Dallas labor laws.

B. DISMANTLING. Early dismantling of exhibits is prohibited. Any exhibitor dismantling its exhibit prior to 5:00 pm, Wednesday, December 7, 2005, will be penalized with respect to future Baseball Trade Shows. Specific penalties may include deductions in priority points or ineligibility to exhibit at future shows. Dismantling of all exhibits must be completed prior to 3:00 pm, Thursday, December 8, 2005. If the dismantling of any exhibit (i) has not started by 12:00 pm, Thursday, December 8, 2005 or (ii) appears like it will not be completed by 3:00 pm, Thursday, December 8, 2005, then Organizer may order the exhibit to be dismantled. In such event, exhibitor will be billed for and be responsible to pay all costs and expenses associated therewith.

C. TOOLS, LABOR, MATERIALS & EQUIPMENT. Exhibitor will be responsible for all costs and expenses associated with its exhibit, including, without limitation, all tools, equipment associated with or needed for the installation, maintenance, operation, removal or modification of its exhibit and clean-up of booth space following exhibition. Exhibitor must adhere to all local union guidelines during the exposition.

D. CONTRACTOR SERVICES. In September 2005, Organizer will forward an Exhibitor Service Manual to each registered exhibitor. The Exhibitor Service Manual will list the names, addresses and phone numbers of the official contractors that will be available to provide various services to exhibitors including, without limitation, exhibit installa-tion and dismantling services. Exhibitors are responsible for communicating with, supervising and compensating the official contractors for their services.

9. BOOTHS & EXHIBIT SPACE.A. BOOTH ACCESSIBILITY. All exhibitors must comply with Title III of the Americans With Disabilities Act (ADA). Exhibitor (i) warrants and represents that its exhibit at the Baseball Trade Show will be accessible to all individuals in accordance with the ADA and (ii) agrees that any alleged violation of the ADA or comparable state law will be an “Indemnified Event” for which Exhibitor agrees to provide indemnification as set forth in Section 13.

B. BOOTH FLOOR PLAN, CONSTRUCTION & ARRANGEMENT. (i) General. No portion of any exhibit may extend beyond the assigned exhibit space. The placement of equipment must be done to avoid blocking the visibility of neighboring exhibitors. All exposed parts of a display must be finished so as not to appear unsightly or objectionable. All exhibit fixtures, especially portable or “pop-up” booths, must be

Rules & Regulations

13

SURVEY SAYS “70% of attendees made a purchase at the 2004 Baseball Trade Show; 2 out of 3 clubs purchase at least 25% of their season needs ; 1 out of 3 purchase at least 50%.”

- 2004 Baseball Trade Show Attendee Survey

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erected in a manner to withstand normal contact or vibration due to outside forces such as the movement of fork lifts, heavy machinery or equipment, and contact by attendees, cleaners, laborers, neighboring exhibitors, other exhibitors or other persons. The use of shelves or racks for product or literature display should be used with fixtures designed to support such loading.

(ii) Storage of Excess Literature & Product. The storage of excess literature, product or packing materials and cases behind the exhibit space back drape is strictly prohibited. A limited supply of literature and/or product may be stored within the booth area so long as these materials do not block access to the utility service or appear unsightly from the aisle.

(iii) Floor Plan. All dimensions and locations on the floor plan are believed, but not warranted, to be accurate. Organizer reserves the absolute right to make modifications as it deems necessary.

(iv) In-Line (Standard) Booth. In-line (standard) booths are booths with an aisle on one (1) side and other exhibit space on three (3) sides. All exhibit fixtures, components, identification signs and other display materials in the front half of the booth are restricted to a maximum height of four feet (4’) and in the back half of the booth eight feet three inches (8’3”).

(v) Perimeter Booth. Perimeter booths are booths with an aisle on one (1) side, other exhibitors on two (2) sides, which are located on the outside perimeter of the exhibition area located on the remaining side. All exhibit fixtures, components, identification signs and other display materials in the front half of the booth are restricted to a maximum height of four feet (4’) and in the back half of the booth are restricted to a maximum height of sixteen feet (16’).

(vi) Peninsula Booth. Peninsula booths are booths with aisles on three (3) sides. All exhibit fixtures, identification signs and other display materials within ten feet (10’) of an adjoining booth and within five feet (5’) of an aisle are restricted to a maximum height of four feet (4’). All exhibit fixtures, components, identification signs and other display materials farther than ten feet (10’) from an adjoining booth and farther than five feet (5’) from an aisle are restricted to a maximum height of eight feet three inches (8’3”). All exhibit fixtures, components, identification signs and other display materials farther than ten feet (10’) from an adjoining booth and further than five feet (5’) from an aisle are restricted to a maximum height of sixteen feet (16’).

(vii) Island Booth. An island booth is a booth with aisles on four sides. All exhibit fixtures, components, identification signs and other display materials are restricted to a maximum height of sixteen feet (16’).

(viii) Canopies, False Ceilings & Umbrellas. Canopies, false ceilings and umbrellas will be permitted to a height that corresponds to the height regulation for the type of booth space allocated. For example, no part of a canopy for an in-line (standard) booth may exceed eight feet three inches (8’ 3”). Canopies and false ceilings may extend out to the aisle line and up to the booth line on each side of an exhibitor’s booth space provided that support structures do not exceed three inches (3”) in width when placed (i) within ten feet (10’) of an adjoining exhibit or (ii) within five feet (5’) of an aisle (since adjoining exhibitors are entitled to the same reasonable sight line from the aisles as they would expect if they were adjacent to an exhibitor without a canopy or false ceiling). Exhibitors installing a canopy or false ceiling shall be responsible for checking and ensuring that the canopy or false ceiling meets or exceeds all applicable codes, rules, regulations and ordinances (e.g., fire code, safety code, building code). Any part of an exhibit that fails to meet all such codes, rules, regulations and ordinances will be either modified or removed. Exhibitor will be solely responsible for the costs and expenses of such modification or removal.

(ix) Towers. A tower is a free standing exhibit component separate from the main exhibit fixture and is used for identification and display purposes. Towers will be permitted to a height that corresponds to the height regulations for the type of booth space allocated.

(x) Hanging Signs. All hanging signs must be approved in advance by Organizer and the engineering department of the Wyndham Anatole Hotel.

Any part of an exhibit that fails to meet all such codes, rules and regulations and ordinances will be modified or removed so that the exhibit meets all such requirements. Exhibitor will be solely respon-sible for the costs and expenses of such modification or removal.

(xi) Acceptability of Booth Design & Demonstrations. All exhibits must be designed and operated in a manner that is acceptable to Organizer. Organizer reserves the right to require immediate withdrawal, expulsion or cessation of any conduct the Organizer deems unacceptable. Product and service sampling are acceptable within exhibitor’s booth space so as not to interfere with attendee traffic in the aisles. Exhibitors are not permitted to hand out, distribute or display their product, services or hand out material at any site at the Baseball Trade Show or Baseball Winter Meetings, other than the Exhibitor’s own booth without prior approval from Organizer. Violations include, but are not limited to, placing brochures on display tables, handing out material at the trade show entrance, mascot and entertainment acts performing in the aisles or in open areas or promotional items being distributed around the Exhibit Hall, other than at the Exhibitor’s own booth. Noise levels from demonstrations, sound systems and other devices must not interfere with others. Organizer may limit the use of any sound, light or other device by exhibitor.

(xii) Care of Exhibit Space. The exhibitor must, at exhibitor’s sole cost and expense, maintain the booth space and exhibit in a neat, clean, orderly and safe manner. Each exhibitor must provide a representative at all times within the exhibit space during the open hours.

(xiii) No Suitcasing. Any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth or in violation of any portion of the Baseball Trade Show Exhibition Policy, will be asked to leave immediately and may be banned from future shows.

10. IDENTIFICATION & SECURITY.All exhibitor personnel must wear an official Baseball Trade Show identification badge whenever they are on the exhibition floor (regardless of whether the 2005 Baseball Trade Show is open to attendees or not). Anyone not wearing an identification badge will be prohibited from entering or be asked to leave the premises. To ensure maximum-security precaution, after-hours work will not be permitted in the exhibit hall. Exhibitors must take provisions for safeguarding their goods, materials, equipment and displays. Although Organizer will provide 24-hour perimeter security throughout the Baseball Trade Show exhibition period, (during the installation and dismantling periods), the furnishing of such service shall not be construed as an assumption of any obligation or duty by either Organizer or the Wyndham Anatole Hotel with respect to the protection of exhibitor’s property (or other property located within exhibitor’s booth), which shall always be deemed to remain in the sole possession and custody of exhibitor. Under no circumstances will either Organizer, NAPBL or the Wyndham Anatole Hotel or any person or entity related to them, be held responsible for any lost, damaged or stolen property.

11. SALE OF GOODS & SERVICES.Exhibitor is solely responsible for (i) obtaining any licenses, permits or approvals required under local or state law applicable to its activity at the Baseball Trade Show, (ii) for obtaining any tax identification numbers, and (iii) for paying all taxes, license fees or other charges that shall become due to any governmental authority in connection herewith. All sales must be conducted within the confines of the booth and comply with all applicable federal, state, and local laws and regulations.

12. FIRE & SAFETY REGULATIONS.All fire and safety regulations will be strictly enforced. Each exhibitor assumes responsibility for compliance with such regulations. All

Rules & Regulations

14

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decorations and booth equipment must be fire resistant and electrical wiring must meet all safety requirements of the official service contractor. Affidavits attesting to compliance with Fire Department regulations must be submitted upon request. Combustible material shall not be stored in the Wyndham Anatole Hotel or exhibit area.

All product demonstrations involving any moving and poten-tially hazardous machines, displays or parts (e.g. batting machines) must have hazard barriers to prevent accidental injury to attendees or other exhibitors. Demonstrations must always be supervised by exhibitor personnel who can stop the demonstration in the event of an emergency.

13. LIABILITY.EXHIBITOR ASSUMES ALL RISK AND RESPONSIBILITY FOR ATTENDING THE BASEBALL TRADE SHOW. EXHIBITOR AGREES THAT ORGANIZER, NAPBL AND THE WYNDHAM ANATOLE HOTEL AND ALL OF THEIR RESPECTIVE SHAREHOLDERS, MEMBERS, PARTNERS, SUBSIDIARIES, PARENTS, AFFILIATED ENTITIES, DIRECTORS, OFFICERS, EMPLOYEES, REPRESENTATIVES, AGENTS, CONTRACTORS, SUBCONTRACTORS, ATTORNEYS, INSURERS, AND ALL OTHER PERSONS RELATED TO OR ASSOCIATED WITH THEM, SHALL NOT BE LIABLE TO ANY ENTITY OR INDIVIDUAL FOR ANY CLAIMS, SUITS, CAUSES OF ACTION, LOSS, DAMAGE, COSTS, EXPENSES (INCLUDING ATTORNEY FEES) , OR INJURY ARISING OUT OF OR RELATING TO (I) THE EXHIBIT OR PROPERTY OF EXHIBITOR, (II) ANY USE OF THE EXHIBIT BOOTH SPACE BY EXHIBITOR OR ANY OF EXHIBITOR’S OFFICERS, EMPLOYEES, INDEPENDENT, REPRESEN-TATIVES, GUESTS, AGENT OR, (III) ANY NEGLIGENT, INTENTIONAL OR OTHER ACT OR OMISSION OF EXHIBITOR OR ANY OF EXHIBITOR’S OFFICERS, EMPLOYEES, REPRESENTATIVES, GUESTS, AGENTS OR INDEPENDENT CONTRACTORS, (IV) ANY VIOLATION OF LAW, CODE, REGULATION, ORDINANCE, INSTRUCTION, GUIDELINE OR OTHER RULE, INCLUDING, WITHOUT LIMITATION, THESE RULES, BY EXHIBITOR OR ANY OF EXHIBITOR’S OFFICERS, EMPLOYEES, REPRESENTATIVES, GUESTS, AGENTS OR INDEPENDENT CONTRACTORS OR (V) ANY ACTUAL OR CLAIMED INFRINGEMENT OF ANY COPYRIGHT, TRADEMARK, PATENT, TRADE SECRET OR PRIVILEDGES BY EXHIBITOR OR ANY OF EXHIBITOR’S OFFICERS, EMPLOYEES, REPRESENTATIVES, GUESTS, AGENTS OR INDEPENDENT CONTRACTORS OR (VI) ANY PRODUCT OR SERVICE OF EXHIBITOR. EACH ITEM LISTED IN SUBPARAGRAPHS (I) THROUGH (VI), ABOVE, IS HEREINAFTER CALLED AN “INDEMNIFIED EVENT.”

14. INDEMNIFICATION. EXHIBITOR AGREES TO INDEMNIFY AND HOLD HARMLESS ORGANIZER, NAPBL, THE WYNDHAM ANATOLE HOTEL, AND THEIR RESPECTIVE SHAREHOLDERS, MEMBERS, PARTNERS, SUBSIDIARIES, PARENTS, AFFILIATED ENTITIES, DIRECTORS, OFFICERS, EMPLOYEES, REPRESENTATIVES, AGENTS, CONTRACTORS, SUBCONTRACTORS, ATTORNEYS, INSURERS, AND ALL OTHER PERSONS RELATED TO OR ASSOCIATED WITH THEM, FROM ANY AND ALL CLAIMS, THREATS, DAMAGES, INJURY, LOSSES, LIABILITY, SUITS, ACTIONS, DEMANDS, JUDGMENTS, PROCEEDINGS (WHETHER LEGAL, EQUITABLE, ADMINISTRATIVE, OR OTHERWISE), COSTS AND EXPENSES (INCLUDING WITHOUT LIMITATION REASONABLE ATTORNEYS’ FEES AND EXPENSES) RELATING TO OR ARISING FROM AN INDEMNIFIED EVENT.

15. INSURANCE. Each exhibitor must carry a comprehensive general commercial liability policy in the amount of at least one million dollars ($1,000,000.00). Insurance policy is due with application. Each insurance policy required by these rules shall contain the following provisions:

“This insurance policy shall not be cancelled before December 10, 2005 or until after thirty (30) days prior written notice has been given to General Counsel, Minor League Baseball, 201 Bayshore Dr. SE, St. Petersburg, FL 33701.”

“It is agreed that any insurance maintained by National Association of Professional Baseball Leagues, Inc., Professional Baseball Promotion Corporation and the Wyndham Anatole Hotel shall apply in excess of and not contribute with coverage provided by this policy.”

Each Exhibitor must add these additional insureds to its policy: “The National Association of Professional Baseball Leagues, Inc., Professional Baseball Promotion Corporation, the Wyndham Anatole Hotel, and their officers, directors, shareholders, members, partners, related entities, officials, agents and employees.”

Certificate holder on the policy shall be: ”Minor League Baseball/Professional Baseball Promotional Corp., 201 Bayshore Drive SE, St. Petersburg, FL 33701.”

Any insurance required under these rules must be written by an insurance company licensed to do business in the state of Texas.

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Rules & RegulationsExhibitor must provide the Baseball Trade Show with a Certificate of Insurance evidencing such coverage accompa-nied with the Baseball Trade Show exhibit booth application. Booth applications will not be processed until receipt of such insurance is received. Failure to provide evidence of insurance coverage will result in Exhibitor losing the ability to exhibit and forfeiture of any deposit as decided by the Baseball Trade Show in its sole discretion. (See sample policy below).

16. ALCOHOLIC BEVERAGES.Exhibitors may not sell, serve or otherwise distribute alcoholic beverages at the Baseball Trade without prior written approval of Organizer.

17. VIOLATIONS.Exhibitor agrees to adhere to and abide by all applicable laws, codes, ordinances, terms, conditions, rules and regula-tions (including, without limitation, the rules and regulations outlined herein, in the Exhibitor Services Manual, and in the Wyndham Anatole Hotel rules and regulations as each may be supplemented or amended. The intent of these rules and regulations is to make the 2005 Baseball Trade Show a safe, enjoyable and productive event for attendees and exhibitors alike. Any violation of these rules and regulations by an exhibitor (or exhibitor’s officers, employees, representatives, agents or independent contractors) may subject the exhibitor, at the option and discretion of Organizer, to punitive action, including, without limitation, (i) immediate expulsion of exhibitor or the offending individual, (ii) forfeiture of all moneys paid to Organizer, and (iii) loss of exhibiting privileges during the Baseball Trade Show and/or at future Baseball Trade Shows. Upon evidence of any violation, Organizer may re-enter and take possession of the booth space allocated to exhibitor, and Organizer may remove all persons and property therein at exhibitor’s risk. The exhibitor shall pay and be responsible for all costs, expenses and damages resulting from the violations of these rules, including, without limitation, any costs or expenses associated with dismantling exhibitor’s exhibit, cleaning up exhibitor’s booth space, lost profits, and transportation and lodging expenses.

18. GENERAL.All issues not covered by these rules and regulations are subject to the sole and absolute discretion of Organizer. These rules and regulations may be amended at any time by Organizer, and all amendments thereto are binding on the parties affected by them upon notice thereof.

SURVEY SAYSPopular items and hot spots at the 2004 Baseball Trade Show were:

Buyer’s Guide - 85% Opening Night - 67% Lounge - 57% CyberCafe- 39%

- 2004 Baseball Trade Show Attendee Survey

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