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9/17/2015 200+ Keyboard Shortcuts for Excel 2010
http://www.shortcutworld.com/en/win/Excel_2010.html 1/17
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Excel 2010 Shortcuts Uploaded by bernd, updated on 1/9/2014 by fran_88Platform: Windows/ English
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Table of Contents:1. Navigate Inside Worksheets2. Work with Data Selections3. Insert and Edit Data4. Format Data5. Formulas and Names6. Manage Multipe Worksheets7. Manage Multiple Workbooks8. Various Excel Features9. Work with the Excel Ribbon
10. Data Forms11. Pivot Tables12. The Rest
A wiki‐style reference database for keyboard shortcuts
9/17/2015 200+ Keyboard Shortcuts for Excel 2010
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1. Navigate Inside Worksheets
Arrow Keys
Move one cellup, down, left,or right in aworksheet.
Page Down / Page Up
Move onescreen down /one screen upin a worksheet.
Alt + Page Down / Alt + Page Up
Move onescreen to theright / to theleft in aworksheet.
Tab / Shift + Tab
Move one cellto the right / tothe left in aworksheet.
Ctrl + Arrow Keys
Move to theedge of nextdata region﴾cells thatcontains data﴿
Home
Move to thebeginning of arow in aworksheet.
Ctrl + HomeMove to thebeginning of aworksheet.
Move to thelast cell with
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Ctrl + End content on aworksheet.
Ctrl + f
Display the Findand Replacedialog box ﴾withFind selected﴿.
Ctrl + h
Display the Findand Replacedialog box ﴾withReplaceselected﴿.
Shift + F4 Repeat last find.
Ctrl + g ﴾or f5 ﴿ Display the 'GoTo' dialog box.
Ctrl + Arrow Left / Ctrl + Arrow Right
Inside a cell:Move one wordto the left / tothe right.
Home / End
Inside a cell:Move to thebeginning / tothe end of a cellentry.
Alt + Arrow Down
Display theAutoCompletelist e.g. in cellwithdropdowns orautofilter.
End
Turn 'End'mode on. InEnd mode,press arrowkeys to move tothe nextnonblank cell inthe samecolumn or rowas the activecell. From hereusearrow keys to
move by blocksof data, hometo move to lastcell, or enterto move to thelast cell to theright.
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2. Work with Data Selections
Select Cells
Shift + Space Select theentire row.
Ctrl + Space Select theentire column.
Ctrl + Shift + * ﴾asterisk﴿
Select thecurrent regionaround theactive cell.
Ctrl + a ﴾or ctrl + Shift + spacebar ﴿
Select theentireworksheet orthe data‐containingarea. Pressingctrl + a a
second timethen selectsentireworksheet.
Ctrl + Shift + Page Up
Select thecurrent andprevious sheetin a workbook.
Ctrl + Shift + oSelect all cellswithcomments.
Shift + Arrow KeysExtend theselection byone cell.
Ctrl + Shift + Arrow Key
Extend theselection tothe last cellwith content inrow or column.
Shift + Page Down / Shift + Page Up
Extend theselection downone screen /upone screen.
Shift + Home
Extend theselection tothe beginningof the row.
Ctrl + Shift + Home
Extend theselection tothe beginning
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the beginningof theworksheet.
Ctrl + Shift + End
Extend theselection tothe last usedcell on theworksheet﴾lower‐rightcorner﴿.
Manage Active Selections
F8
Turn on extensionof selection witharrow keys withouthaving to keeppressing shift .
Shift + F8
Add another﴾adjacent or non‐adjacent﴿ range ofcells to theselection. Usearrow keys and
shift + arrow keysto add to selection.
Shift + Backspace
Select only theactive cell whenmultiple cells areselected.
Ctrl + Backspace Show active cellwithin selection.
Ctrl + . ﴾period﴿Move clockwise tothe next corner ofthe selection.
Enter / Shift + EnterMove active celldown / up in aselection.
Tab / Shift + TabMove active cellright / left in aselection.
Ctrl + Alt + Arrow Right / Ctrl + Alt + Arrow Left
Move to the right /to the left betweennon‐adjacentselections ﴾withmultiple rangesselected﴿.
Esc Cancel Selection.
Select inside cells
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Shift + Arrow Left / Shift + Arrow Right
Select orunselectonecharacterto the left/ to theright.
Ctrl + Shift + Arrow Left / Ctrl + Shift + Arrow Right
Select orunselectone wordto the left/ to theright.
Shift + Home / Shift + End
Selectfrom theinsertionpoint tothebeginning/ to theend ofthe cell.
3. Insert and Edit Data
Undo / Redo Shortcuts
Ctrl + z Undo last action ﴾multiple levels﴿.
Ctrl + y Redo last action ﴾multiple levels﴿.
Work with Clipboard
Ctrl + c Copy contents of selected cells.
Ctrl + x Cut contents of selected cells.
Ctrl + v Paste content from clipboard intoselected cell.
Ctrl + Alt + v If data exists in clipboard: Displaythe Paste Special dialog box.
Ctrl + Shift + [ + ]If data exists in clipboard: Displaythe Insert dialog box to insertblank cells.
Edit Inside Cells
F2 Edit the active cell with cursor at
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end of the line.
Alt + Enter Start a new line in the same cell.
Enter
Complete a cell entry and movedown in the selection. Withmultiple cells selected: fill cellrange with current cell.
Shift + Enter Complete a cell entry and move upin the selection.
Tab / Shift + TabComplete a cell entry and move tothe right / to the left in theselection.
Esc Cancel a cell entry.
BackspaceDelete the character to the left ofthe insertion point, or delete theselection.
DeleteDelete the character to the right ofthe insertion point, or delete theselection.
Ctrl + Delete Delete text to the end of the line.
Ctrl + ;﴾semicolon﴿
Insert current date.
Ctrl + Shift + :﴾colon﴿
Insert current time.
Ctrl + t
Show all content as standardnumbers. ﴾So 14:15 becomes 14.25etc for the entire file﴿ To undopress ctrl + t again
Edit Active or Selected Cells
Ctrl + d Fill complete cell down ﴾Copyabove cell﴿.
Ctrl + r Fill complete cell to the right ﴾Copycell from the left﴿.
Ctrl + " Fill cell values down and edit ﴾Copyabove cell values﴿.
Ctrl + '﴾apostrophe﴿
Fill cell formulas down and edit﴾Copy above cell formulas﴿.
Ctrl + l Insert a table ﴾display Create Tabledialog box﴿.
Ctrl + ‐ Delete Cell/Row/Column Menu
Ctrl + ‐ with row/ column selected
Delete row / delete column.
Ctrl + Shift + + Insert Cell/Row/Column Menu
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Ctrl + Shift + +with row /column selected
Insert row/ insert column.
Shift + F2 Insert / Edit a cell comment.
Shift + f10 , then
mDelete co m ment.
Alt + F1Create and insert chart with data incurrent range as embedded ChartObject.
F11Create and insert chart with data incurrent range in a separate Chartsheet.
Ctrl + k Insert a hyperlink.
enter ﴾in a cellwith a hyperlink﴿
Activate a hyperlink.
Hide and Show Elements
Ctrl + 9 Hide the selected rows.
Ctrl + Shift + 9 Unhide any hidden rowswithin the selection.
Ctrl + 0 ﴾zero﴿ Hide the selected columns.
Ctrl + Shift + 0 ﴾zero﴿Unhide any hiddencolumns within theselection*.
Ctrl + ` ﴾grave accent﴿
Alternate betweendisplaying cell values anddisplaying cell formulas.Accent grave /not aquotation mark.
Alt + Shift + Arrow Right Group rows or columns.
Alt + Shift + Arrow Left Ungroup rows or columns.
Ctrl + 6 Alternate between hidingand displaying objects.
Ctrl + 8 Display or hides theoutline symbols.
Ctrl + 6
Alternate between hidingobjects, displaying objects,and displayingplaceholders for objects.
*Does not seem to work anymore in Excel 2010.Detailed explanation here:http://superuser.com/questions/183197/whats‐the‐
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keyboard‐shortcut‐to‐unhide‐a‐column‐in‐excel‐2010why.
Adjust Column Width and Row Height
Note: there are no default shortcuts for this, butworkaround through access keys from previousversions
Alt + o , c a
Adjust Column width to fit content.Select complete column withCtrl + Space first, otherwise
column adjusts to content ofcurrent cell﴿. Remember F o rmat,
C olumn A djust.
Alt + o , c wAdjust Columns width to specificvalue: O ption, C ow, w idth
Alt + o , r aAdjust Row height to fit content:O ption, R ow, A djust
Alt + o , r eAdjust Row height to specific value:O ption, R ow, H e ight
4. Format Data
Format Cells
Ctrl + 1 Format cells dialog.
Ctrl + b ﴾or
ctrl + 2 ﴿Apply or remove bold formatting.
Ctrl + i ﴾or
ctrl + 3 ﴿Apply or remove italic formatting.
Ctrl + u ﴾or
ctrl + 4 ﴿Apply or remove an underline.
Ctrl + 5 Apply or remove strikethroughformatting.
Ctrl + Shift + f
Display the Format Cells with FontsTab active. Press tab 3x to get tofont‐size. Used to bectrl + shift + p , but that seems
just get to the Font Tab in 2010.
Alt + '﴾apostrophe /single quote﴿
Display the Style dialog box.
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Number Formats
Ctrl + Shift + $ Apply the Currency format with twodecimal places.
Ctrl + Shift + ~ Apply the General number format.
Ctrl + Shift + % Apply the Percentage format withno decimal places.
Ctrl + Shift + # Apply the Date format with the day,month, and year.
Ctrl + Shift + @Apply the Time format with thehour and minute, and indicate A.M.or P.M.
Ctrl + Shift + !
Apply the Number format with twodecimal places, thousandsseparator, and minus sign ﴾‐﴿ fornegative values.
Ctrl + Shift + ^ Apply the Scientific number formatwith two decimal places.
F4Repeat last formatting action:Apply previously applied CellFormatting to a different Cell
Apply Borders to Cells
Ctrl + Shift + & Apply outline borderfrom cell or selection
Ctrl + Shift + _ ﴾underscore﴿Remove outlineborders from cell orselection
Ctrl + 1 , then
Ctrl + Arrow Right / Arrow Left
Access border menuin 'Format Cell'dialog. Once borderwas selected, it willshow up directly onthe next Ctrl + 1
Alt + t * Set t op border
Alt + b * Set b ottom Border
Alt + l * Set l eft Border
Alt + r * Set r ight Border
Alt + d *Set diagonal andd own border
Alt + u *Set diagonal andu p border
*In Cell Format in 'Border' Dialog Window
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Align Cells
Alt + h , a r A lign R ight
Alt + h , a c A lign C enter
Alt + h , a l A lign L eft
5. Formulas and Names
Formulas
= Start a formula.
Alt + = Insert the AutoSum formula.
Shift + F3 Display the Insert Functiondialog box.
Ctrl + a Display Formula Window aftertyping formula name.
Ctrl + Shift + a Insert Arguments in formulaafter typing formula name. .
Shift + F3 Insert a function into aformula .
Ctrl + Shift + Enter Enter a formula as an arrayformula.
F4After typing cell reference﴾e.g. =E3﴿ makes referenceabsolute ﴾=$E$4﴿
F9 Calculate all worksheets in allopen workbooks.
Shift + F9 Calculate the activeworksheet.
Ctrl + Alt + F9
Calculate all worksheets in allopen workbooks, regardlessof whether they havechanged since the lastcalculation.
Ctrl + Alt + Shift + F9
Recheck dependent formulas,and then calculates all cells inall open workbooks, includingcells not marked as needingto be calculated.
Ctrl + Shift + u Toggle expand or collapseformula bar.
Ctrl + ` Toggle Show formula in cellinstead of values
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Names
Ctrl + F3 Define a name or dialog.
Ctrl + Shift + F3 Create names from row andcolumn labels.
F3 Paste a defined name into aformula.
6. Manage Multipe Worksheets
Shortcuts to delete, rename, or move worksheets are based onthe old Excel 2003 menus which still work in Excel 2010.
Shift + F11 / Alt + Shift + F1
Insert anewworksheetin currentworkbook.
Ctrl + Page Down / Ctrl + Page Up
Move tothe next /previousworksheetin currentworkbook.
Shift + Ctrl + Page Down / Shift + Ctrl + Page Up
Select thecurrentand nextsheet﴾s﴿ /select andprevioussheet﴾s﴿.
Alt + o then h r
Renamecurrentworksheet﴾f o rmat,
s h eet,
r ename﴿
Alt + e then l
Deletecurrentworksheet﴾ E dit,
de l ete﴿
Alt + e then m
Movecurrentworksheet﴾ E dit,
m ove﴿
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7. Manage Multiple Workbooks
F6 / Shift + F6
Move to the next pane/ previous pane in aworkbook that hasbeen split.
Ctrl + F4 Close the selectedworkbook window.
Ctrl + n Create a new blankworkbook ﴾Excel File﴿
Ctrl + Tab / Ctrl + Shift + TabMove to next /previous workbookwindow.
Alt + SpaceDisplay the Controlmenu for Main Excelwindow.
Ctrl + F9
Minimize currentworkbook window toan icon. Also restores﴾'un‐maximizes'﴿ allworkbook windows.
Ctrl + F10Maximize or restoresthe selected workbookwindow.
Ctrl + F7Move WorkbookWindows which are notmaximized.
Ctrl + F8
Perform size commandfor workbook windowswhich are notmaximzed.
Alt + F4 Close Excel.
8. Various Excel Features
Ctrl + o Open File.
Ctrl + s Save the active file with its currentfile name, location, and file format.
F12 Display the Save As dialog box.
f10 ﴾or alt ﴿ Turn key tips on or off.
Ctrl + p Print File ﴾Opens print menu﴿.
F1 Display the Excel Help task pane.
Display the Spelling dialog box.
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F7Display the Spelling dialog box.
Shift + F7 Display the Thesaurus dialog box.
Alt + F8 Display the Macro dialog box.
Alt + F11 Open the Visual Basic Editor tocreate Macros.
9. Work with the Excel Ribbon
Ctrl + F1 Minimize or restore the Ribbon.s
Alt / F10
Select the active tab of the Ribbonand activate the access keys. Presseither of these keys again to moveback to the document and cancelthe access keys. and thenarrow left or arrow right
Shift + F10 Display the shortcut menu for theselected command.
Space / Enter
Activate the selected command orcontrol in the Ribbon, Open theselected menu or gallery in theRibbon..
EnterFinish modifying a value in a controlin the Ribbon, and move focus backto the document.
F1
Get help on the selected commandor control in the Ribbon. ﴾If no Helptopic is associated with the selectedcommand, the Help table ofcontents for that program is showninstead.﴿
10. Data Forms
Tab / Shift + Tab Move to the next / previousfield which can be edited.
Enter / Shift + Enter Move to the first field in thenext / previous record.
Page Down / Page Up Move to the same field 10records forward / back.
Ctrl + Page Down Move to a new record.
Ctrl + Page Up Move to the first record.
Home / EndMove to the beginning / endof a field.
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11. Pivot Tables
Arrow Keys Navigate inside Pivot tables.
Home / End Select the first / last visibleitem in the list.
Alt + c Move the selected field intothe Column area.
Alt + d Move the selected field intothe Data area.
Alt + l Display the PivotTable Fielddialog box.
Alt + p Move the selected field intothe Page area.
Alt + r Move the selected field intothe Row area.
Ctrl + Shift +* ﴾asterisk﴿ Select the entire PivotTablereport.
arrow keys to select thecell that contains the field,and thenalt + Arrow Down
Display the list for thecurrent field in a PivotTablereport.
arrow keys to select thepage field in a PivotChartreport, and thenalt + Arrow Down
Display the list for thecurrent page field in aPivotChart report.
Enter Display the selected item.
Space Select or clear a check boxin the list.
Ctrl + tab
ctrl + Shift + Tabselect the PivotTabletoolbar.
enter then arrow down
/ Arrow Up
On a field button: select thearea you want to move theselected field to.
Alt + Shift + Arrow Right Group selected PivotTableitems.
Alt + Shift + Arrow Left Ungroup selectedPivotTable items.
12. The Rest
Dialog Boxes
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Arrow Keys
Move betweenoptions in the activedrop‐down list box orbetween someoptions in a group ofoptions.
Ctrl + Tab / Ctrl + Shift + TabSwitch to the next/previous tab in dialogbox.
Space
In a dialog box:perform the action forthe selected button,or select/clear a checkbox.
Tab / Shift + Tab Move to the next /previous option.
a ... zMove to an option ina drop‐down list boxstarting with the letter
Alt + a ... alt + zSelect an option, orselect or clear a checkbox.
Alt + Arrow Down Open the selecteddrop‐down list box.
Enter
Perform the actionassigned to thedefault commandbutton in the dialogbox.
EscCancel the commandand close the dialogbox.
Auto Filter
Alt + Arrow DownOn the field with columnhead, display the AutoFilterlist for the current column .
Arrow Down / Arrow UpSelect the next item /previous item in theAutoFilter list.
Alt + Arrow Up Close the AutoFilter list forthe current column.
Home / End Select the first item / lastitem in the AutoFilter list.
EnterFilter the list by using theselected item in theAutoFilter list.
Ctrl + Shift + LApply filter on selectedcolumn headings.
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Work with Smart Art Graphics
Arrow Keys Select elements.
Esc Remove Focus from Selection.
F2 Edit Selection Text in if possible ﴾informula bar﴿.
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