9/17/2015 200+ Keyboard Shortcuts for Excel 2010

http://www.shortcutworld.com/en/win/Excel_2010.html 1/17

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Excel 2010 Shortcuts  Uploaded by bernd, updated on 1/9/2014 by fran_88Platform: Windows/ English

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Table of Contents:1. Navigate Inside Worksheets2. Work with Data Selections3. Insert and Edit Data4. Format Data5. Formulas and Names6. Manage Multipe Worksheets7. Manage Multiple Workbooks8. Various Excel Features9. Work with the Excel Ribbon

10. Data Forms11. Pivot Tables12. The Rest

A wiki‐style reference database for keyboard shortcuts

9/17/2015 200+ Keyboard Shortcuts for Excel 2010

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1. Navigate Inside Worksheets

Arrow Keys

Move one cellup, down, left,or right in aworksheet.

Page Down / Page Up

Move onescreen down /one screen upin a worksheet.

Alt + Page Down / Alt + Page Up

Move onescreen to theright / to theleft in aworksheet.

Tab / Shift + Tab

Move one cellto the right / tothe left in aworksheet.

Ctrl + Arrow Keys

Move to theedge of nextdata region﴾cells thatcontains data﴿

Home

Move to thebeginning of arow in aworksheet.

Ctrl + HomeMove to thebeginning of aworksheet.

Move to thelast cell with

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Ctrl + End content on aworksheet.

Ctrl + f

Display the Findand Replacedialog box ﴾withFind selected﴿.

Ctrl + h

Display the Findand Replacedialog box ﴾withReplaceselected﴿.

Shift + F4 Repeat last find.

Ctrl + g ﴾or f5 ﴿ Display the 'GoTo' dialog box.

Ctrl + Arrow Left / Ctrl + Arrow Right

Inside a cell:Move one wordto the left / tothe right.

Home / End

Inside a cell:Move to thebeginning / tothe end of a cellentry.

Alt + Arrow Down

Display theAutoCompletelist e.g. in cellwithdropdowns orautofilter.

End

Turn 'End'mode on. InEnd mode,press arrowkeys to move tothe nextnonblank cell inthe samecolumn or rowas the activecell. From hereusearrow keys to

move by blocksof data, hometo move to lastcell, or enterto move to thelast cell to theright.

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2. Work with Data Selections

Select Cells

Shift + Space Select theentire row.

Ctrl + Space Select theentire column.

Ctrl + Shift + * ﴾asterisk﴿

Select thecurrent regionaround theactive cell.

Ctrl + a ﴾or ctrl + Shift + spacebar ﴿

Select theentireworksheet orthe data‐containingarea. Pressingctrl + a a

second timethen selectsentireworksheet.

Ctrl + Shift + Page Up

Select thecurrent andprevious sheetin a workbook.

Ctrl + Shift + oSelect all cellswithcomments.

Shift + Arrow KeysExtend theselection byone cell.

Ctrl + Shift + Arrow Key

Extend theselection tothe last cellwith content inrow or column.

Shift + Page Down / Shift + Page Up

Extend theselection downone screen /upone screen.

Shift + Home

Extend theselection tothe beginningof the row.

Ctrl + Shift + Home

Extend theselection tothe beginning

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the beginningof theworksheet.

Ctrl + Shift + End

Extend theselection tothe last usedcell on theworksheet﴾lower‐rightcorner﴿.

Manage Active Selections

F8

Turn on extensionof selection witharrow keys withouthaving to keeppressing shift .

Shift + F8

Add another﴾adjacent or non‐adjacent﴿ range ofcells to theselection. Usearrow keys and

shift + arrow keysto add to selection.

Shift + Backspace

Select only theactive cell whenmultiple cells areselected.

Ctrl + Backspace Show active cellwithin selection.

Ctrl + . ﴾period﴿Move clockwise tothe next corner ofthe selection.

Enter / Shift + EnterMove active celldown / up in aselection.

Tab / Shift + TabMove active cellright / left in aselection.

Ctrl + Alt + Arrow Right / Ctrl + Alt + Arrow Left

Move to the right /to the left betweennon‐adjacentselections ﴾withmultiple rangesselected﴿.

Esc Cancel Selection.

Select inside cells

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Shift + Arrow Left / Shift + Arrow Right

Select orunselectonecharacterto the left/ to theright.

Ctrl + Shift + Arrow Left / Ctrl + Shift + Arrow Right

Select orunselectone wordto the left/ to theright.

Shift + Home / Shift + End

Selectfrom theinsertionpoint tothebeginning/ to theend ofthe cell.

3. Insert and Edit Data

Undo / Redo Shortcuts

Ctrl + z Undo last action ﴾multiple levels﴿.

Ctrl + y Redo last action ﴾multiple levels﴿.

Work with Clipboard

Ctrl + c Copy contents of selected cells.

Ctrl + x Cut contents of selected cells.

Ctrl + v Paste content from clipboard intoselected cell.

Ctrl + Alt + v If data exists in clipboard: Displaythe Paste Special dialog box.

Ctrl + Shift + [ + ]If data exists in clipboard: Displaythe Insert dialog box to insertblank cells.

Edit Inside Cells

F2 Edit the active cell with cursor at

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end of the line.

Alt + Enter Start a new line in the same cell.

Enter

Complete a cell entry and movedown in the selection. Withmultiple cells selected: fill cellrange with current cell.

Shift + Enter Complete a cell entry and move upin the selection.

Tab / Shift + TabComplete a cell entry and move tothe right / to the left in theselection.

Esc Cancel a cell entry.

BackspaceDelete the character to the left ofthe insertion point, or delete theselection.

DeleteDelete the character to the right ofthe insertion point, or delete theselection.

Ctrl + Delete Delete text to the end of the line.

Ctrl + ;﴾semicolon﴿

Insert current date.

Ctrl + Shift + :﴾colon﴿

Insert current time.

Ctrl + t

Show all content as standardnumbers. ﴾So 14:15 becomes 14.25etc for the entire file﴿ To undopress ctrl + t again

Edit Active or Selected Cells

Ctrl + d Fill complete cell down ﴾Copyabove cell﴿.

Ctrl + r Fill complete cell to the right ﴾Copycell from the left﴿.

Ctrl + " Fill cell values down and edit ﴾Copyabove cell values﴿.

Ctrl + '﴾apostrophe﴿

Fill cell formulas down and edit﴾Copy above cell formulas﴿.

Ctrl + l Insert a table ﴾display Create Tabledialog box﴿.

Ctrl + ‐ Delete Cell/Row/Column Menu

Ctrl + ‐ with row/ column selected

Delete row / delete column.

Ctrl + Shift + + Insert Cell/Row/Column Menu

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Ctrl + Shift + +with row /column selected

Insert row/ insert column.

Shift + F2 Insert / Edit a cell comment.

Shift + f10 , then

mDelete co m ment.

Alt + F1Create and insert chart with data incurrent range as embedded ChartObject.

F11Create and insert chart with data incurrent range in a separate Chartsheet.

Ctrl + k Insert a hyperlink.

enter ﴾in a cellwith a hyperlink﴿

Activate a hyperlink.

Hide and Show Elements

Ctrl + 9 Hide the selected rows.

Ctrl + Shift + 9 Unhide any hidden rowswithin the selection.

Ctrl + 0 ﴾zero﴿ Hide the selected columns.

Ctrl + Shift + 0 ﴾zero﴿Unhide any hiddencolumns within theselection*.

Ctrl + ` ﴾grave accent﴿

Alternate betweendisplaying cell values anddisplaying cell formulas.Accent grave /not aquotation mark.

Alt + Shift + Arrow Right Group rows or columns.

Alt + Shift + Arrow Left Ungroup rows or columns.

Ctrl + 6 Alternate between hidingand displaying objects.

Ctrl + 8 Display or hides theoutline symbols.

Ctrl + 6

Alternate between hidingobjects, displaying objects,and displayingplaceholders for objects.

*Does not seem to work anymore in Excel 2010.Detailed explanation here:http://superuser.com/questions/183197/whats‐the‐

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keyboard‐shortcut‐to‐unhide‐a‐column‐in‐excel‐2010why.

Adjust Column Width and Row Height

Note: there are no default shortcuts for this, butworkaround through access keys from previousversions

Alt + o , c a

Adjust Column width to fit content.Select complete column withCtrl + Space first, otherwise

column adjusts to content ofcurrent cell﴿. Remember F o rmat,

C olumn A djust.

Alt + o , c wAdjust Columns width to specificvalue: O ption, C ow, w idth

Alt + o , r aAdjust Row height to fit content:O ption, R ow, A djust

Alt + o , r eAdjust Row height to specific value:O ption, R ow, H e ight

4. Format Data

Format Cells

Ctrl + 1 Format cells dialog.

Ctrl + b ﴾or

ctrl + 2 ﴿Apply or remove bold formatting.

Ctrl + i ﴾or

ctrl + 3 ﴿Apply or remove italic formatting.

Ctrl + u ﴾or

ctrl + 4 ﴿Apply or remove an underline.

Ctrl + 5 Apply or remove strikethroughformatting.

Ctrl + Shift + f

Display the Format Cells with FontsTab active. Press tab 3x to get tofont‐size. Used to bectrl + shift + p , but that seems

just get to the Font Tab in 2010.

Alt + '﴾apostrophe /single quote﴿

Display the Style dialog box.

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Number Formats

Ctrl + Shift + $ Apply the Currency format with twodecimal places.

Ctrl + Shift + ~ Apply the General number format.

Ctrl + Shift + % Apply the Percentage format withno decimal places.

Ctrl + Shift + # Apply the Date format with the day,month, and year.

Ctrl + Shift + @Apply the Time format with thehour and minute, and indicate A.M.or P.M.

Ctrl + Shift + !

Apply the Number format with twodecimal places, thousandsseparator, and minus sign ﴾‐﴿ fornegative values.

Ctrl + Shift + ^ Apply the Scientific number formatwith two decimal places.

F4Repeat last formatting action:Apply previously applied CellFormatting to a different Cell

Apply Borders to Cells

Ctrl + Shift + & Apply outline borderfrom cell or selection

Ctrl + Shift + _ ﴾underscore﴿Remove outlineborders from cell orselection

Ctrl + 1 , then

Ctrl + Arrow Right / Arrow Left

Access border menuin 'Format Cell'dialog. Once borderwas selected, it willshow up directly onthe next Ctrl + 1

Alt + t * Set t op border

Alt + b * Set b ottom Border

Alt + l * Set l eft Border

Alt + r * Set r ight Border

Alt + d *Set diagonal andd own border

Alt + u *Set diagonal andu p border

*In Cell Format in 'Border' Dialog Window

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Align Cells

Alt + h , a r A lign R ight

Alt + h , a c A lign C enter

Alt + h , a l A lign L eft

5. Formulas and Names

Formulas

= Start a formula.

Alt + = Insert the AutoSum formula.

Shift + F3 Display the Insert Functiondialog box.

Ctrl + a Display Formula Window aftertyping formula name.

Ctrl + Shift + a Insert Arguments in formulaafter typing formula name. .

Shift + F3 Insert a function into aformula .

Ctrl + Shift + Enter Enter a formula as an arrayformula.

F4After typing cell reference﴾e.g. =E3﴿ makes referenceabsolute ﴾=$E$4﴿

F9 Calculate all worksheets in allopen workbooks.

Shift + F9 Calculate the activeworksheet.

Ctrl + Alt + F9

Calculate all worksheets in allopen workbooks, regardlessof whether they havechanged since the lastcalculation.

Ctrl + Alt + Shift + F9

Recheck dependent formulas,and then calculates all cells inall open workbooks, includingcells not marked as needingto be calculated.

Ctrl + Shift + u Toggle expand or collapseformula bar.

Ctrl + ` Toggle Show formula in cellinstead of values

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Names

Ctrl + F3 Define a name or dialog.

Ctrl + Shift + F3 Create names from row andcolumn labels.

F3 Paste a defined name into aformula.

6. Manage Multipe Worksheets

Shortcuts to delete, rename, or move worksheets are based onthe old Excel 2003 menus which still work in Excel 2010.

Shift + F11 / Alt + Shift + F1

Insert anewworksheetin currentworkbook.

Ctrl + Page Down / Ctrl + Page Up

Move tothe next /previousworksheetin currentworkbook.

Shift + Ctrl + Page Down / Shift + Ctrl + Page Up

Select thecurrentand nextsheet﴾s﴿ /select andprevioussheet﴾s﴿.

Alt + o then h r

Renamecurrentworksheet﴾f o rmat,

s h eet,

r ename﴿

Alt + e then l

Deletecurrentworksheet﴾ E dit,

de l ete﴿

Alt + e then m

Movecurrentworksheet﴾ E dit,

m ove﴿

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7. Manage Multiple Workbooks

F6 / Shift + F6

Move to the next pane/ previous pane in aworkbook that hasbeen split.

Ctrl + F4 Close the selectedworkbook window.

Ctrl + n Create a new blankworkbook ﴾Excel File﴿

Ctrl + Tab / Ctrl + Shift + TabMove to next /previous workbookwindow.

Alt + SpaceDisplay the Controlmenu for Main Excelwindow.

Ctrl + F9

Minimize currentworkbook window toan icon. Also restores﴾'un‐maximizes'﴿ allworkbook windows.

Ctrl + F10Maximize or restoresthe selected workbookwindow.

Ctrl + F7Move WorkbookWindows which are notmaximized.

Ctrl + F8

Perform size commandfor workbook windowswhich are notmaximzed.

Alt + F4 Close Excel.

8. Various Excel Features

Ctrl + o Open File.

Ctrl + s Save the active file with its currentfile name, location, and file format.

F12 Display the Save As dialog box.

f10 ﴾or alt ﴿ Turn key tips on or off.

Ctrl + p Print File ﴾Opens print menu﴿.

F1 Display the Excel Help task pane.

Display the Spelling dialog box.

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F7Display the Spelling dialog box.

Shift + F7 Display the Thesaurus dialog box.

Alt + F8 Display the Macro dialog box.

Alt + F11 Open the Visual Basic Editor tocreate Macros.

9. Work with the Excel Ribbon

Ctrl + F1 Minimize or restore the Ribbon.s

Alt / F10

Select the active tab of the Ribbonand activate the access keys. Presseither of these keys again to moveback to the document and cancelthe access keys. and thenarrow left or arrow right

Shift + F10 Display the shortcut menu for theselected command.

Space / Enter

Activate the selected command orcontrol in the Ribbon, Open theselected menu or gallery in theRibbon..

EnterFinish modifying a value in a controlin the Ribbon, and move focus backto the document.

F1

Get help on the selected commandor control in the Ribbon. ﴾If no Helptopic is associated with the selectedcommand, the Help table ofcontents for that program is showninstead.﴿

10. Data Forms

Tab / Shift + Tab Move to the next / previousfield which can be edited.

Enter / Shift + Enter Move to the first field in thenext / previous record.

Page Down / Page Up Move to the same field 10records forward / back.

Ctrl + Page Down Move to a new record.

Ctrl + Page Up Move to the first record.

Home / EndMove to the beginning / endof a field.

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11. Pivot Tables

Arrow Keys Navigate inside Pivot tables.

Home / End Select the first / last visibleitem in the list.

Alt + c Move the selected field intothe Column area.

Alt + d Move the selected field intothe Data area.

Alt + l Display the PivotTable Fielddialog box.

Alt + p Move the selected field intothe Page area.

Alt + r Move the selected field intothe Row area.

Ctrl + Shift +* ﴾asterisk﴿ Select the entire PivotTablereport.

arrow keys to select thecell that contains the field,and thenalt + Arrow Down

Display the list for thecurrent field in a PivotTablereport.

arrow keys to select thepage field in a PivotChartreport, and thenalt + Arrow Down

Display the list for thecurrent page field in aPivotChart report.

Enter Display the selected item.

Space Select or clear a check boxin the list.

Ctrl + tab

ctrl + Shift + Tabselect the PivotTabletoolbar.

enter then arrow down

/ Arrow Up

On a field button: select thearea you want to move theselected field to.

Alt + Shift + Arrow Right Group selected PivotTableitems.

Alt + Shift + Arrow Left Ungroup selectedPivotTable items.

12. The Rest

Dialog Boxes

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Arrow Keys

Move betweenoptions in the activedrop‐down list box orbetween someoptions in a group ofoptions.

Ctrl + Tab / Ctrl + Shift + TabSwitch to the next/previous tab in dialogbox.

Space

In a dialog box:perform the action forthe selected button,or select/clear a checkbox.

Tab / Shift + Tab Move to the next /previous option.

a ... zMove to an option ina drop‐down list boxstarting with the letter

Alt + a ... alt + zSelect an option, orselect or clear a checkbox.

Alt + Arrow Down Open the selecteddrop‐down list box.

Enter

Perform the actionassigned to thedefault commandbutton in the dialogbox.

EscCancel the commandand close the dialogbox.

Auto Filter

Alt + Arrow DownOn the field with columnhead, display the AutoFilterlist for the current column .

Arrow Down / Arrow UpSelect the next item /previous item in theAutoFilter list.

Alt + Arrow Up Close the AutoFilter list forthe current column.

Home / End Select the first item / lastitem in the AutoFilter list.

EnterFilter the list by using theselected item in theAutoFilter list.

Ctrl + Shift + LApply filter on selectedcolumn headings.

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Work with Smart Art Graphics

Arrow Keys Select elements.

Esc Remove Focus from Selection.

F2 Edit Selection Text in if possible ﴾informula bar﴿.

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