Slide 1
Late Notice Change going live today 22nd June!!!
2.0 Hi guys, today we have a Late Notice about a Change going
live today 22nd June!!!
1
A NEW WAY TO ADD OFFER ITEMS TO THE APPLICATIONGoing live today
22nd June The changes communicated last week, regarding OSCAR
screens / fields are also going live today June 22nd
2.0 A NEW WAY TO ADD OFFER ITEMS TO THE APPLICATIONThe changes
communicated last week, regarding OSCAR screens / fields are also
going live today June 22nd
2Reasons you might add an offer item:The one you have is not
correct (the student has changed their mind, time has passed and
the intake has changed, the Institution has offered a different
course to the one you selected)Or You need multiple offer items
(for a package application)
2.0 Reasons you might add an offer item:
Either after the offer has been received so your application
status is offer by insitution
You realise that the course you have listed is not correct (the
student has changed their mind, time has passed and the intake has
changed, the Institution has offered a different course to the one
you selected)
OR to create a package application
You need multiple offer items
3CURRENT PROCESS TO ADD PROGRAM OR COURSE TO APPLICATIONGo to
the 2.2 Offer Tab
Click Add, Add NewClick Availability Magnifying glassUse
Availability Search to find new program
1234
2.0 So this is our CURRENT PROCESS
1. You go to the 2.2 offer tab2. You click add and add new3. You
use the magnifying glass in the availability box to open the
availability search window4. You use this window to find the course
you want.
4Why has this been changed?You told us that the availability
report did not work and was displaying error messages.You also told
us that given the number of options available - with the Multi
Destination capability it was very hard to find the course you
wanted.
2.0 However,
Youve told us that the availability report did not work and was
displaying error messages.
Youve also told us that given the number of options available -
with the Multi Destination capability it was very hard to find the
course you wanted.
5
Whats the NEW process?
2.0 So we made a change to this. And this was the best way we
could use the software to make the change
6
Go to the 2.2 Offer TabClick Add Offer Item Button New matching
session will open in separate windowWork through matching screens
to find the course you want to add. At the end click Apply.
1324NEW PROCESS
2.0 So here is the new process:
1 you go to the 2.2 offer tab2. You click on the new button. Add
offer item3. A new matching session will open in its own small
window4. Work through the matching screens, find the course you
want, select it, add it to your shortlist and then click the Apply
button
7Close the matching windowYou will see the 2.2 Offer Tab but the
new course is not thereClick Refresh or press F5The new offer item
will now display5768NEW PROCESS continued
2.0 Next, 5. You must close this window6. You will be taken back
to your 2.2 offer tab. But the course will not yet display7. You
must click the refresh button OR you can press F5 on you keyboard8.
The new offer item will now display on your application.
8Offer Item Status Values are very important
IMPORTANTNow that you have 2 or more offer items on this
application, you must make sure you open each one and set the
status correctly Not Received this is your default value (you are
waiting for the Institution to respond) Not Accepted use this if
you no longer require this course / the course changed so you added
a new one / the student did not accept it and accepted another
course Awaiting COE or COE Received can be used when you are
waiting for info or the student deposit Accepted use this if the
student has accepted and paid a deposit and has obtained their visa
(if appropriate). This status sends the item for invoicing when
finalised.
OPEN OFFER ITEM
2.0 Now, that we have this process. In some cases, you will be
adding offer items rather than creating a whole NEW application
This means, that the STATUS of the offer item becomes very very
important.
Lets go over this now.
Not Received this is your default value (you are waiting for the
Institution to respond)\ Not Accepted use this if you no longer
require this course / the course changed so you added a new one /
the student did not accept it and accepted another course
Awaiting COE or COE Received can be used when you are waiting
for info or the student deposit
Accepted use this if the student has accepted and paid a deposit
and has obtained their visa (if appropriate). This status sends the
item for invoicing when finalised.
9Friday 22nd JuneChanges going live today:Changes to the OSCAR
Screens that we briefed you on last weekChanges shown in this pack
for the new way to change or add an Offer Item to your
applications
2.0 Just to recapChanges going live today:Changes to the OSCAR
Screens that we briefed you on last weekChanges shown in this pack
for the new way to change or add an Offer Item to your
applications
10Thank you for your time and attention!
2.0 Thank you for your time and attention!Pack written by OSCAR
2.0 Project Team 11
