2 Year Development Plan

8/3/2019 2 Year Development Plan

1/11


2/11


3/11

GOALS OBJECTIVESPROJECT/

ACTIVITIESSTRATEGIES

TARGET/

OUTPUTDURATION BUDGET UNIT(S)

1 2

1. Evaluate

computerizatio

n of

Enrollment

system under

Prince Tech

until the Prelim

of Second

Semester.

oAssess the result

of the previous

enrollment system

oRecommend some

modification.

Admin.-

collection

oPrinting of reports

regarding collection,

accounts receivable,

scholarship funds

and assistance.

June 2011 to

Nov. 2011X o Finance

officer

oCollecting

officer

2. Start New

Computerizatio

n system.

oPrepare for new

method with

some modification

Admin.-

collection

1. Trainings

2. Hands on

preparation on the

new system

3. Enhancementof

the new system

Nov 2011

Nov 2011

Nov 2011

June 2013

X

X

X

X

X

X

o Finance

officer

oCollecting

officer

3. Support the

IGP incollecting

rentals and

other fees.

oPrepare list of IGP

fund accountsAll fees

collected are

included in

the

computerizati

on

oReceipting of

paymentMonthly

schedule

x x o Finance

officer

oCollecting

officer

4. Continuation

of manual

collection in

other

campuses

oManual collection

as per number of

enrollees

oManual issuance of

official receiptsDaily and per

enrollment

period

x x Cashiers or

deputized

collecting

officer


4/11

TWO YEAR DEVELOPMENT PLAN:

June 2011 June 2013


5/11



TARGET/


1 2

1. Prepare for

the Program

of

Expenditures

for CY 2012

and CY 2013.

oConstruct program

of expenditures

for use of income

including Fiduciary

Funds.

oPrepare

estimate of

income as

bases for

allocations to

different

campuses.

Computation of

owages of

contractuals

teachers,

o laborers,

ohonoraria of

personnel,

o excess load,

opersonnel

development fund,

o incentives and

oChristmas gifts.

Oct 30, 2011

Nov, 2 2011X

X

X

X X

As per

attached

Program of

Expenditure

for CY 2012and CY 2013

and

supporting

documents.

Finance

Officer

2. Finance the

program based

on collection

of use of

income and

trust funds.

oProvide for wages

of regular

contractuals,

laborers, MOOE,

Equipment Outlay

and Capital Outlay.

oDay to day

collection

Prepare schedule of

payment

Jan 2012

June 2013X -do-

Finance

Officer


6/11


7/11



TARGET/


1 2

1. Distribute

payments of

employees

regular and

casual.

oTo facilitate

payment of

salaries and

wages of

employees.

oPrepare checks

oEncash checks

oDistribute

salaries and

wages to

employees

o Ensure that

payrolls are

prepared as

basis for

payment of

salaries .o For wages

payment.

Every week

Every collection

for Prelim,Midterm and

Finals.

X

X

X

X

As per released

GAA for regular

employees. As

per BOR

approved

budget forcontractual

employees.

Cashier

2. Payment of

other

expenses,

reimburseme

nts and cash

advances to

employees,

suppliers and

contractors.

oPayment of

expenses based

on released GAA

and BOR

approved

Program of

Expenditures

oPrepare checks

for said payeeso Follow the

Program of

Expenditures

Every request

for paymentX X Subject to

availability of

funds.

Cashier

3. Distribute

payments of

regular

employees

using the

ATM.

oSalaries of

regular

employees may

be withdrawn to

the bank of any

ATM machineoutlet

o Submit list of

employees and

their salary

schedule to the

servicing bank

of choice.

o Preparation of

schedule of

payment

Every payday X X Clerk


8/11


9/11



TARGET/


1 2

1. Certification

of availability of

funds based on

GAA Program of

Expenditures

approved by

BOR.

oPrepare vouchersoAdmin

accounting

o Based on GAA

released

Year round X Accountant

2. Preparation of

reports on

quarterly and

yearly basis.

oSubmit to COA oPrepare Trial

Balance and

other pertinent

reports

o Based on

general ledgers

and journals

July 2011

Oct 2011

Jan 2012

X

XX

Accountant

Accounting

Clerk

3. Preparation of

payrolls

including NBC461 cycle 2 and

3, bonuses and

cash gifts.

oPayment of

services of

regularemployees

oPrepare payroll o Based on

services

rendered

Every week

May and Nov X X

Payroll

Clerk

4. Computeriza

tion of accoun

ting process.

oTo facilitate

preparation of

acctg. process for

easy access by

stakeholders

oTraining of

accountant and

accounting

clerks

1. Training

2. On hand usage

3. enhancement

Jan 2012

Dec 2013X

X

Accountant

Accounting

Clerk


10/11


11/11



TARGET/


1 2

1. Preparation of

Budget

Proposal for

Cy 2012 and

CY 2013.

oBudget Proposal

ready for presentation

and defense in the

respective offices

such as DBM,

Congress and Senate.

Admin Budget

Department

Computation of

budget using the

guidelines set by

the DBM and

NEDA.

June 2011 to

Nov 2011 X oBudget

officer

2. Preparation

of Monthly,

Quarterly and

Year-end

reports.

oSubmit finished

reports to the

concerned authorities

like DBM, Congress,

COA and Senate.

Admin

Budget

Department

Prepare reports

based on ALOBS

and Disbursement.

Year round X

X X

oBudget

officer

oBudget

aide

3. Prepare

request of

needed

supplies,

materials and

equipment.

oTo comply with the

DBM circular of

procuring commonly

used supplies.

Preparation of

APP prior to

procurement

Consolidate

request of needed

supplies and

materials from

different

campuses.

Oct 2011 and

year afterX

X

oBudget

officer

4. Posting of

procurement

regarding

MOOE,

Equipment

Outlay andCapital Outlay.

o For transparency in

transactionsPosting of

approved

procurement

by the head of

agency and the

BOR

1. GAA, Program of

Expenditures

2. APP prepared

3. Post in PhilGEPS

Documents

2 Year Development Plan