What Does ERP Mean for Cook County? Oracle’s eBusiness software implementation will transform how the County does business. By using a single enterprise system to support the County, inclusive of the Forest Preserves of Cook County, Agencies, Elected Officials’ Offices, and the Hospital System, the County will

Features & Functions to be Depolyed in ‘Waves’ERP functionality will be rolled out using a depolyment sequence referred to as Waves. There will be 4 Waves, with Wave 1 having started in Fall 2015. Wave 4 Go-Live is scheduled for Spring 2018. An illustration of the project timeline is provided below.

WAVE 1l Core financials replace aging JDEdwards financial systems.l Inventory establishes a foundation for cost savings.l Chart of Accounts offers a unified design involving all stakeholders.l HR functionality to support workflow, approvals, and position control.l Requisitioning, Purchasing, Inventory,

Fixed Assets, Projects, and Grants offernew integrated capabilities.

WAVE 2l Budget preparation. l Consistent budget submittals across

be positioned to: l Provide a common, modern platform

with flexibility to accommodate evolving business requirements. l Enhance service delivery to

constituents and employees.l Improve the efficiency and effectiveness

of business processes by leveraging increased functionality.l Use system supplied tools to produce

data driven decision making reports.l Increase operating efficiency and

reduce costs.

all agencies leveraging a unified Chart of Accounts.l Supports FY2018 budget preparation.l Comprehensive Annual Financial Report

(CAFR) Reporting based on consistentdata and processes County-wide.

WAVE 3l HR, Benefits, and Payroll capabilities. l Self-service capabilities to managers and employees County-wide.l Supports FY2018 budget preparation.l Cook County Time (CCT) Time & Attendance solution integration.l Timeframe supports replacing JDE E1

before its contract expiration.

WAVE 4l Builds on Wave 1 Purchasing and basic Inventory capabilities.l Extends the functionality and benefits of Purchasing to include Contract.l Management, Sourcing, Supplier

Lifecycle Management and Supplier Self-Service.l Provide Analytics capabilities around

Procurement and Spend as well as Projects.

Volume 1, Issue 1, 2/1/16

WHAT IS ERPERP—Enterprise Resource Planning, delivers a single shared data source repository and processes for all information that is used by multiple back office functions. ERP’s primary goal is to improve the flow of data across the organization.

Are You Ready toSTEP Up?Strategic Tactical Enterprise Processes (STEP) is the branding selected for the ERP Project. STEP summarizes our collective effort to transform the County business by leveraging the best Strategic Tactical Enterprise Processes. STEP is more than just an acronym; it is also a call to action for every County employee. When you see this logo in communications, posters, memos, or broadcast email messages, you will be reminded that YOU have a role in the project’s success.

What kind of action are you being asked to take? Well, first, listen to the drumbeat. On page 1, you learned about the ERP functions and when the system will be implemented. If you don’t understand what that means, simply ask! Use the email address at the bottom of this page, to ask questions and offer your opinions and suggestions.

It’s our understanding that before people take a step, they know where they are going and feel a sense of control in HOW to get there. We get it . . .! The members of our Organizational Change Management (OCM) Team will invite you to events and provide information to help you understand what’s ahead in your journey.

Questions or comments? Email us at mailto:ERP.StepProject@cookcountyil.gov

A Few CHANGE FAQs...With any new system implementation, there will always be WIIFM (What’s In It For Me) questions such as:

What is changing and why?

How can I gear up for the change?

Can I learn new job skills?

How am I impacted?

When will the change happen?

Our OCM and Training Teams will help you transition from the old way of doing things to the new. Our goal is to prepare, reinforce, and manage the change. You can help by becoming a Champion for Change!

Since change can be a great opportunity for growth, advancement, and acquiring a host of new skills, we want to create “win- win” situations for everyone.

What is Change Management?System implementation projects involve people, processes, and technology.

Change Management manages the people side of the business using tools, strategies, activities, and a variety of communication vehicles. As we walk through each phase of the project, our OCM team will help employees through this transition.