CREATING BETTER LEARNING ENVIRONMENTS

MANAGING SPACE – A STATE PERSPECTIVE

AAPPA WORKSHOP –17 & 18 March 2003

(2.) Space – a State perspective

The Planning Process Current Environment Existing Assets Asset Utilisation

Space Guidelines for TAFE Accommodation

(3.) The Planning Process(a). The Model

CapitalWorks

Program

Strategic Plans

Innovation

GovtPriorities

Local Needs

Non-alignment

Alignment

(4.) The Planning Process(b). Components of a Strategic Plan

TAFE Institutes

Strategic Plan

ICT

Business

TAFE InstitutesStrategic Plan

Training

Physical

Marke-ting

Financial

Human Products

(5.) The Education Asset Management Strategy (2000-2010)

Focus on:

• Buildings • Asset Modernisation

• Reduce Maintenance Backlog

• Land • Invest in new

• Disposal

• Plant • Monitor

• Upgrade

• Equipment • Maintain Teaching Equipment

• Compliance with Government & Departmental priorities.

(6.) 7 Key Drivers in Asset Planning

Training Demand • meet client, industry & community needs

• labour market training needs analysis

• demographic trends & projections

• emerging industry priorities

Innovation • specialisation in key industry areas

• develop new VET products

Skilled Workforce • empower individuals to gain new skills

• emerging skills

• lifelong learning

• access for the disadvantaged

(7.) 7 Key Drivers in Asset Planning (cont.)

Return on Investment • utilisation of existing infrastructure

• options considered

• operating costs

• long-term viability

• financial appraisal

Information Technology • new learning environments

• initiatives to upgrade IT hardware

Partnerships • joint venture

• TAFE Institute contribution

Quality of Environment • condition & suitability of capital stock

• compliance with State/National regulations

(8.) Statistics – Existing Assets

Portfolio:

• 908 buildings

• 90 campuses

• 14 TAFE Institutes

• 4 TAFE Divisions of Universities

Buildings:

• Gross Floor Area = 1,170,207 m2

• Useable Floor Area = 842,549 m2

• Design Student Capacity = 83,000

(9.) Age Profile

The average effective age of TAFE building stock is 20 years

Maintenance Cost Over Time

0 20Years

40Years

60years

80Years

Age of Profile

Maintenance Cost

(11.) FMIST (Facilities Management Information System, TAFE)

• Statewide asset inventory for TAFE facilities.

• Plans of rooms and details.

• To assist with planning & strategic decision making.

• Enhance condition-based reporting on maintenance and compliance issues.

(12.) Asset Utilisation

Utilisation has been expressed as the ratio of actual teaching hours for individual students, aggregated over the full year to the Design Student Capacity of the room at any time.

(13.) Space Guidelines for TAFE Accommodation

The Space Guidelines are in three parts:

• Project Briefing

• General Spaces

• Specialist Spaces

(14.) Space Guidelines for TAFE Accommodation (cont.)

The Guidelines provide:

• a rationale for planning of TAFE facilities

• a mechanism through which detailed and accurate functional project briefs can be quickly developed

•a statement of the resource support that will be given to accommodate requirements for a particular education program

• a reference point from which additional facilities development can evolve or take place as training delivery requirements change

•an efficient methodology for conducting accommodation audits on existing TAFE facilities and buildings

(15.) Space Guidelines for TAFE Accommodation (cont.)

The Space Guidelines contain Functional Relationships:

Field of Study

Subject Area

Activity Space

(16.) Space Guidelines for TAFE Accommodation (cont.)

The Guidelines also contain Room Data Sheets – attributes include:

• Occupancy rating

• Datum dimensions

• Building fabric suggestions

• Functional layout

• Furniture/Equipment

• Environmental key points