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Punjab Cities Governance Improvement Project

(PCGIP)

Presentation onGIS Based Asset Management System

January 6th, 2015

Abdul Razaq

Definition of Asset Management3

Asset Management is a structured

process used to achieve the desired

operational and financial efficiency

from the public assets to improve and

sustain the service delivery potential

during their entire lifecycle.

PCGIP - DLI 1: Resource PlanningCapital Improvement and Asset Maintenance

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The project envisages improved resource planning and asset maintenance as an essential disbursement linked indicator

The indicator conceives an Integrated Development And Asset Management Plan (IDAMP) by the city entities on a three year rolling term.

The corner stone of the IDAMP is the identification, listing and projection of the maintenance requirements of the assets, over the next three years.

It is of essence to define the assets and cover the scope of all the significant activities leading to the formulation of a GIS based inventory of assets.

Objectives of Asset Management5

Gathering and collecting information pertaining to assets used forMunicipal service delivery.

Development of an Inventory of assets covering qualitative andquantitative information.

Development of a robust and effective asset management software,covering a range of functional and non-functional competencies.

Locating the assets through a GIS feature.

Monitoring the physical state and Key Performance Indicators of theassets.

Requesting and prioritizing capital enhancements and maintenanceworks to aid efficient resource allocation and enhanced servicedelivery.

Methodology

7 February 2015

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Initial Focus on WASAs and CDGs

Selection of Categories of Assets of WASAs and CDGs

Preparation of Data Collection Forms in consultation with the stakeholders

Collection of Data on hard forms

Data Entry in in database

Location Mapping using android / GPS

MIS and GIS Applications development, testing and deployment

Training and implementation

Selection of Assets

7 February 2015

7 CDGs WASAs

Buildings (Offices, Schools, Hospitals,

Residential etc)

Buildings (Offices and others)

Vehicles Vehicles

Land Land

Roads Machinery and Equipments

Bridges / Overhead Bridges Tube wells

Machinery and Equipment Disposal Stations

Parking Stands Treatment Plants

Parking Plazas Overhead Reservoir

Underpasses Pumps

Shops Pipes / Under Ground Assets

Generators Transformers

Transformers Generators

Ground Reservoir

Current Status

7 February 2015

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Data Collection – Total 20257 assets forms received from all CDGs and WASAs

Certificate to be furnished by the departments for completion of Data Forms by 15th Jan, 2015

Data Entry – Under Process (will be completed by 20th January)

Location Mapping – to be started after 20th January and to be completed till 15th February

MIS and GIS application – under development and to be completed by end February

Launch of the Asset Management System in March, 2015

LHR FBD GWL RWP MTN

CGD WASA CGD WASA CGD WASA CDG WASA CDG WASA

2310 1113 4790 502 3473 172 2437 413 4725 286

3423 5292 3545 2850 5011

AMS – Data Entry

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DEO Dashboard

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Add Asset

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Add Asset Form

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Add Asset Form

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Add Asset Form

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Asset Data Entry Progress

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Graphical Report of Data Entry of

Assets

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District Wise Data Entry Report

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Broader System Attributes18

Web based system

MIS

GIS

Login based user interfaces

Inventory of All Assets

Basic Information

Specific Information

Location

Layout Drawings

O&M History

Service Delivery

Criticality

Acquisition & Inclusion in the

Asset Register

Condition Assessment

Maintenance

Energy Effiency

Valuation

Depreciation

Disposal

Timelines19

Activities OCT,

14

NOV,

14

DEC,

14

JAN,

15

FEB,

15

MAR

, 15

APR,

15

MAY,

15

JUN,

15

Survey Forms Finalized

Data Collection

Software Requirement

Specs

Data Entry Interface

Data Entry

Software Development

Location Mapping

System Roll out

System Use, Feedback

and Refinement

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Thank You