Corporate Services

POLICY AND RESOURCES COMMITTEE – 13 JUNE, 2013

POLICE SCOTLAND – PERFORMANCE, OPERATIONS AND RESOURCEMONITORING

1 Recommendations

The Committee is recommended to:

1.1 Note the attached performance information reporting templaterelating to the Aberdeenshire division of Police Scotland.

1.2 Request the Divisional Commander to report to Committeequarterly on performance measures against service objectives.

1.3 Note the local reporting structure for the police service and assetdistribution arrangements, as detailed within the appendicesattached to this report.

2 Background / Discussion

2.1 The main purpose of this report is to advise members how the police serviceintends to report how it is performing against key performance measures andassociated targets, as set out in the Aberdeenshire Police Plan approved atthe meeting of the Policy & Resources Committee on 28 February, 2013.

2.2 The performance monitoring report will provide a regular opportunity forelected members to maintain scrutiny of significant police activities, in order toachieve good outcomes for the residents of Aberdeenshire.

2.3 In terms of the Police and Fire Reform (Scotland) Act 2012, it is worth notingthe respective powers and duties that are relevant to the Committee'sconsideration of police matters.

The Chief Constable is responsible for: policing of Scotland and must account to the Scottish Police Authority ensuring adequate arrangements are in place for the policing of each local

authority area designating a constable as local commander after consultation with the

local authority

The Divisional Commander is responsible for: involving the local authority in setting of priorities and objectives for

policing of its area providing to the local authority information it may reasonably require preparing and submitting a local police plan to their local authority for

approval and, if approved, publishing the local police plan preparing and submitting replacement plan to the local authority for

approval following a review ( local police plans must be reviewed at leastonce every 3 years)

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The local authority may: monitor and provide feedback to the Divisional Commander on policing of

its area specify policing measures it wishes the local commander to include in a

local policing plan

2.4 The Head of Finance and Monitoring Officer within Corporate Services havebeen consulted in the preparation of this report and their commentsincorporated therein.

3 Equalities, Staffing and Financial Implications

3.1 An equality impact assessment is not required because this report isprincipally designed to advise members of the reporting template intended tomeasure the performance of the police service. There will be no differentialimpact, as a result of the report, on people with protected characteristics.

3.2 The report highlights issues relating to the deployment of financial andstaffing resources required to support police activities.

Christine GoreDirector of Corporate Services

Report prepared by Allan BellDate 23 May, 2013

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APPENDIX 1

Local Police Performance

Violence, Disorder and Antisocial BehaviourFROM - TO

YTD2013/14

YTD2012/13

Victims%

Change

1 Murder

Context

2 Attempted Murder

Context

3 Culpable Homicide (common law)

Context

4 Culpable Homicide (other)

Context

5 Serious Assault detection rate

Context

6 Serious assault

Context

7 Robbery detection rate

Context

8 Robbery

Context

9Petty (common) assault detectionrate

Context

10 Petty (common) assault

Context

11Number of complaints regardingdisorder

Context

12Total crimes and offences indomestic abuse incidents detectionrate

Context

13Hate Crime crime and offencesdetection rate

Context

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Additional Identified Local Priorities01/04/13 - 31/03/2014

YTD2013/14

YTD2012/13

Victims%

Change

14Number of detections for drugssupply, drugs production, drugscultivation

Context

15Theft by housebreaking (includingattempts) detection rate

Context

16Theft by housebreaking (includingattempts)

Context

17Through the use of Proceeds ofCrime Act legislation deprivecriminals of assets

Context

18Number of intelligence logssubmitted in support of the'Contest' strategy

Context

19Number of Prevent Briefings (ContestBoards).

Context

20 Instances of Thefts from Vehicles

Context

21 Theft by shoplifting

Context

22 Vandalism detection rate

Context

23 Vandalism

Context

24

Number of detections forConsuming Alcohol in a designatedplace (where appropriate byelawsexist)

Context

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PUBLIC PROTECTION

Public Protection01/04/2013 - 31/03/2014

Local Target - Year to DateYTD

2013/14YTD

2012/13Victims % Change

25 Number of Group 2 – Crimes of Indecency

Context

26 Group 2 crimes detection rate

27 Rape detection rate

Road Traffic Collision and Casualty Statistics01/04/2012 - 31/01/2013

2012/2013 2013/2014 % Change

Total Collisions

Fatal

Serious

Slight

Non Injury

Total Casualties

Fatal

Seriously Injured

Slightly Injured

Children (aged<16)killedChildren (aged<16)Seriously injured

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ROAD SAFETY & ROAD CRIME

Road Safety & Road Crime01/04/2013 - 31/03/2014

Local Target - Year to DateYTD

2013/14YTD

2012/13Victims % Change

28 Dangerous driving

29 Speeding

30 Disqualified driving

31 Insurance

32 Seat belts

33 Mobile phone

34Increase the number of vehicles seizedunder S165 RTS and Drink/DrivingGuidelines

35 Number of Drink/Drug Driving detections

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ROAD DEATHS – BREAKDOWN BY CASUALTY CLASS

Drivers(4 wheels &

over)

MotorcyclistsIncluding

PillionPassengers

Passengers(Excluding

pillion)

PedalCyclists

Pedestrians Total

PYTD YTD PYTD YTD PYTD YTD PYTD YTD PYTD YTD PYTD YTD

YTDTotal

ROAD DEATHS BY AGE GROUP

Under 17 17 – 25 26 – 35 36 – 45 46 – 65 Over 65 TotalPYTD YTD PYTD YTD PYTD YTD PYTD YTD PYTD YTD PYTD YTD PYTD YTD

YTDTotal

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APPENDIX 2

LOCAL POLICING STRUCTURE

1.1 The Police and Fire Reform (Scotland) Act 2012 states the Chief Constablemust ensure that there are adequate arrangements in place for the policing ofeach local authority area. In addition, the Chief Constable, after consultingwith the local authority, must designate a constable as Local Commander.Chief Superintendent Mark McLaren was designated to be the commander forthe Aberdeenshire and Moray areas.

1.2 The Divisional Commander is supported by other senior officers including fourChief Inspectors, who are designated as Local Area Commanders. Each ofthese has responsibility for policing within specific geographical areas of theDivision.

1.3 Within the Aberdeenshire Council area, there are three such Local AreaCommands.

Aberdeenshire North, coterminous with Buchan and Banff and BuchanArea Committees. This Local Area Command is led by Chief InspectorDerek Hiley, from the Peterhead Police station.

Aberdeenshire Central, coterminous with Formartine and Garioch AreaCommittees. This Local Area Command is led by Chief Inspector AllanRoss, from the Inverurie Police station.

Aberdeenshire South, coterminous with Marr and Kincardine and MearnsArea Committees. This Local Area Command is led by Chief InspectorJanice Innes, from the Banchory Police station.

1.4 The Police and Fire Reform (Scotland) Act 2012 states the local authority maymonitor and provide feedback to the Local Commander on the policing of itsarea. In addition, the Act requires that the Local Commander must providesuch reports and information on the policing of its area as the local authoritymay reasonably require.

1.5 The Policy and Resources Committee has been agreed as the mechanism forthis monitoring, with reporting to cover the following areas:

Operational Update Resources and Establishment Performance

1.6 In order to facilitate performance monitoring, Aberdeenshire & Moray Divisionwill submit a performance report for Policy and Resources Committee on aquarterly basis. A draft template has been appended at Appendix 1 anddetails the areas where performance data and context will be provided.

1.7 The performance template will, in further course, also include:

Complaints made about the Police Service in, or the policing of, the area. Public confidence/fear of crime. Current resource within Aberdeenshire & Moray Division

1.8 As part of the handover to Police Scotland, Grampian Police provided a list ofthe main assets which were allocated to Aberdeenshire & Moray Division, on31 March, 2013. This included staffing, posts, property and vehicles and isappended to this report to provide a baseline of assets for future monitoring.

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APPENDIX 3

Position as at 31 January 2013

Staffing

• Aberdeenshire -Established Police Officer Posts 379. In Post 372• Moray - Established Police Officer Posts 195. In Post 190.• Total Police Posts across Aberdeenshire and Moray Division - Established

574. In Post 562

• Aberdeenshire Established Support Staff Posts70. in Post 71• Moray Established Support Staff Posts 44. In Post 44.• Total Established Support Staff Posts 115. In Post 114.

Property Aberdeenshire

Aboyne Police OfficeAlford Police Office - tenant's interestBallater Police Office - co-locatedBanchory Police Office - co-locatedBanff Police OfficeBraemar Police Office - tenant's interestCruden Bay Police OfficeEllon Police OfficeFraserburgh Police OfficeHighcliff Police OfficeHuntly Police OfficeInsch Police Office - tenant's interestKemnay Police OfficeLaurencekirk Police Office - replacement will be in the new Mearns AcademyMintlaw Police OfficeMountain Rescue CentreNew Pitsligo Police Office - surplusOldmeldrum Police Office - tenant's interest (in Academy there)Proposed site (land) for new Peterhead Police Office on Catto Drive, PeterheadPeterhead Police OfficePortlethen Police OfficePortsoy Police OfficeInverurie Police OfficeStonehaven Police OfficeTurriff Police OfficeWesthill Police Office

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Vehicles Aberdeenshire

There were 78 vehicles within Aberdeenshire broken down by vehicle type asfollows:

47 x cars15 x 4x4's6 x Connect vans5 x Transit vans2 x Sprinter vans1 x Movano2 x Kassbohrer Flexmobils

Property Moray

Buckie Police OfficeFochabers Police OfficeForres Police OfficeKeith Police OfficeLossiemouth Police OfficeElgin Police OfficeRothes Police OfficeTomintoul Police Office (proposed relocation to the Fire Station)Moray Child Protection Office

Vehicles Moray

There were 35 vehicles within Moray broken down by vehicle type as follows:

21 x cars6 x 4x4's2 x Connect vans4 x Transit vans1 x Sprinter van1 x Movano

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Position as at 5 March 2013 - Aberdeenshire and Moray Division

Staffing

Since 3 February, the new Division has seen the following increases flowing from thedisaggregation of posts from other parts of the organisation to the Division.

• 1 x DCI, 1 x DI, 2 x DS, 9 x DC transferred from Crime Management/PublicProtection

• 1 x PI, 1 x PS transferred from Community Support• 5 x PC transferred from Community Support, School Liaison• 1 x PS transferred from the Quality Review Unit• 1 x PC transferred from CJ&S, Wildlife Crime (• 7 x PC posts 'transferred' from Career Break to the division.• 1 x PI transferred from Road Policing• 1 x PI transferred from Aberdeen/CMBA

This represents s a total of 31 additional posts migrating to the Division resulting in :

• Established Police Officer Posts 605. In Post 593.• Established Support Staff Posts 115. In Post 114.

However, it should be noted that these are now part of the combined new divisionrather than solely Aberdeenshire or Moray.

In addition to the foregoing Aberdeenshire and Moray Division have also absorbedthe former Force Referral Unit from CMBA (1 x DI, 4 x DS, 4 x DC) onto theirestablishment. However this will continue to be a shared resource with AberdeenDivision whereby staff will provide services across the former legacy area ofGrampian Police.

As a result of the redistribution of resources from the 'centre', some new dedicatedunits have been established to fit the new local policing structure .

These include a dedicated Rape Unit, a Domestic Abuse Investigation Unit, anAlcohol and Violence Reduction Unit and a Safer Communities hub. This will allowfor an increased local involvement in and oversight of, these issues.

There is now a capability to dedicate a modest resource to look at Performance andenhancing crime investigations (Crime Management/DCMU).

Functions that were previously carried out on our behalf (by CMBA) are now donelocally under the direction and ownership of the Commander in support of the PolicePlan(s).

There is now a dedicated senior Detective (DCI) in the Division.

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Property

No change

Vehicles

As a result of the migration of various units into the establishment of Aberdeenshireand Moray Division a further 7 vehicles were acquired giving a total vehicle inventoryof 120 vehicles. Detailed as follows

75 x cars21 x 4x48 x Connect Vans9 x Transit Vans3 x Sprinter Vans2 x Movano2 x Kassbohrer Flesmobils

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Force ExecutivePolice Headquarters

Queen StreetAberdeenAB10 1ZA

Our Ref: CC/LDYour Ref:

Date: 25 March 2013

Tel: 01224 306055Fax: 01224 306001

executive@grampian.pnn.police.ukwww.grampian.police.uk

Colin Mackenzie EsqChief ExecutiveAberdeenshire CouncilWestburn RoadABERDEENAB16 5GB

Dear

ASSET DISTRIBUTION - GRAMPIAN POLICE - ABERDEENSHIRE/MORAYDIVISION

I refer to the above subject and write as part of the final preparation for a smoothtransition to a single police service. Against the backcloth of Pathfinderdeliberations I promised to advise you of the position regarding policing assets that'sit' within your Local Authority area as at 5 March 2013.

As you know, the Police Service of Scotland will consist of 14 Divisions acrossScotland with two of these Divisions being located in the former Grampian Policearea, namely Aberdeen Division and Aberdeenshire/Moray Division.

Since 5 March 2013, a new national Specialist Crime Division has been operatingacross Scotland. This transition resulted in a number of Grampian CrimeManagement and Divisional Staff transferring to this new Division, albeit with thevast majority remaining locally based here in the North-East. Grampian Police havealso taken steps in recent weeks to migrate a small number of staff in centralisedsupport functions to Aberdeen and Aberdeenshire/Moray Divisions in order toensure that these areas are adequately supported from the outset.

In order to explain the migration of staff and assets previously deployed within'centralised' Grampian force structures the figures have therefore been based ontwo dates.

The enclosed report, along with brief supporting narratives, contains data providinga position statement for each of the territorial policing Divisions as at 31 January2013 and again, following the above changes, at 5 March 2013.

I have also included a note of the budget allocated to each of the Divisions thisfinancial year for information. The summary budget information provided alsoincludes the central service budgets for completeness.

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2.

It is important to highlight that the transfer of staff in particular, and, to a lesserextent, vehicles may be subject to change and that the figures presented can onlybe regarded as accurate at the particular date shown. Any movement after 1 April2013 will be a matter for the Police Service of Scotland.

The appendices only take account of those staff and vehicles within the twoDivisions and do not include those forming part of the Specialist Crime Division orother national support functions that are to be based locally.

Equally details of properties which do not sit within Divisional ownership but whichare physically based in the former Grampian Police area are not included.

Details of these assets were reported to a special meeting of joint boardrepresentatives on 25 February 2013. The report identified the assets as they arerecorded in terms of the transfer of obligations and liabilities to the Scottish PoliceAuthority.

I trust this information will be of assistance to you and your Authority as you monitorthe development of local policing under the new arrangements.

I would be grateful if you would consider copying this correspondence to yourelected members for their information and awareness.

Yours Sincerely

Colin McKerracherChief Constable

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