AGENDAEAST JORDAN CITY COMMISSION

7:00 PM, Tuesday, June 16, 2020Web: www.eastjordancity.org

Welcome to the Business Meeting of the City of East Jordan. Visitors are welcome and encouraged to address any and all itemslisted on this agenda by filling out a “Speaker Request Slip” located near the front door. Please complete the slip and give it tothe City Clerk prior to the start of the meeting. The only time a visitor must wait to voice concerns is if the agenda does notspecifically designate a time when that particular subject will be addressed; in that case, you may address the Commission justbefore the City Administrator’s Report. The Mayor (or presiding Commission member) must recognize anyone wishing toaddress the City Commission prior to speaking. If you have any items you wish to address with the Commission that involve theday-to-day operations of the City or its Departments, etc., please address those concerns first with the City Administrator.

The Public wishing to participate during the public comment section of the regular meeting orview the meeting electronically, may call the toll free call-in number: 888-475-4499 or use ZOOMand use Meeting ID: 823 0766 7725. The Public wishing to participate during the public hearings section of the meeting or view themeeting electronically, may call the toll free call-in number: 877 853 5257 or use ZOOM and useMeeting ID: 836 2903 3840. PUBLIC HEARING at 6:40 p.m. RE: the City's intent to grant a non-exclusive easement forStrehl for the purpose of Ingress, Egress and Utilities. PUBLIC Hearing at 6:45 p.m. RE: 2019/2020 Fiscal Year Budget Amendment PRELIMINARY ITEMS

Call to Order and Mayor's WelcomePledge of AllegianceApproval of Tonight's Meeting AgendaInquiry of Commissioner Conflicts of Interest for Tonight's Meeting

CEREMONIAL ITEMS PUBLIC COMMENT/SPEAKER REQUEST SLIPS3 minutes per speaker to address City Commission. CONSENT AGENDA 1 City Commission Meeting Minutes dated June 2, 2020 Commission 06-02-20 Draft.pdf

1

2 Paid Bills dated June 11, 2020 totaling $158,692.53

Paid Bills List 06-11-20.pdf 3 Board and Commission Meeting Minutes:

Jordan Valley District Library Board-March 11, 2020Jordan Valley District Library Board-April 29, 2020DDA-May 11, 2020

Board minutes 3-11-2020.pdf Board minutes 4-29-2020.pdf 2020.05.11 - EJ DDA Minutes.pdf OLD BUSINESS 4 Ordinance 143X: An Ordinance to Amend the Zoning Code of the Code of Ordinances for

the City of East Jordan-No discussion 5 Ordinance #251-A: Fiscal Year 2019/2020 Budget Amendment ORD. 251 - A AMENDED ORDINANCE.doc 6 Downtown Business Public Access Measures Downtown business memo update.doc Downtown business assistance - COVID-19.doc.jpg NEW BUSINESS 7 Grant of Nonexclusive Easement EJEasementStrehl2.doc Strehl Map.pdf 8 Police Vehicle-Unmarked Discussion Chief Letter for vehicle.docx 9 Department Trainings 20200610155151237.pdf 10 Rescinding of Traffic Control Order 101/2019 Traffic Control Order 101-2019.doc 11 Fireworks Application approval for July 4th South Arm site diagram (002).jpg South Arm 2020 app and permit.pdf 2080 South Arm Yacht Club.pdf 12 USDA Engineering Services Contract Amendment-Sewer Project 2020 RD Application and II study Proposal.pdf 2

13 Resolution 111-2020 Resolution to Set an Alternate Date for the July or December Board ofReview

111-2020sample_resolution_to_set_an_alternate_date_for_the_july_or_december_board_of_review-CITY.doc

BOARDS & COMMISSION APPOINTMENTS ANNOUNCEMENTS & REPORTS 14 City Administrator's Report Administrator's Report 6-16.docx 15 Mayor's Report

Reappointment of Janet Franklin and Teddy Kotowich to Library Board terms

16 City Attorney's Report 17 City Commissioner Comments 18 Closed Session-Police Union Negotiation discussion 19 Adjournment

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

Regular Meeting of the Downtown Development Authority City of East Jordan, MI

Monday, May 11, 2020 at 5:30 p.m.

Meeting held via Zoom Video and Call-In

Present: Chairman Tom Teske, Vice-Chair Dan Miller, Treasurer Rick Gotts, Secretary Dawn LaVanway, Justin Roberts, Barb Worgess, Marty Carey

Absent: Mayor Russ Peck and Mary Jane Krumholtz Guests: Tom Cannon (City Administrator), Taylor Malpass (DDA Coordinator), Klaus Heinert

(Gosling Czubak) I. Call to Order Meeting was called to order by Teske at 5:33 p.m. II. Business Items

a. Music in the Park – Summer 2020: Teske explained the performances in June will most likely be cancelled or rescheduled as the Governor’s Stay At Home Order does not allow public gatherings. Cannon provided information on a potential Ordinance that could allow blocking off Spring Street for public use on certain days in the summer. Depending on the Governor’s updates, this could allow social distancing during concerts and busier summer days.

b. Flower Boxes: Malpass discussed the upcoming plans for volunteers from Rotary Club and the Garden Club to assist in planting the flowers on Main Street. Masks and social distancing will be requested from all volunteers.

III. Secretary’s Report

a. Review and Approve April 13, 2020 meeting Minutes: Motion by LaVanway, second by Roberts to approve the April 13, 2020 minutes. All ayes, motion carried.

IV. Treasurer’s Report

a. Approve invoices >$100: Motion by Miller, second by LaVanway to approve the Treasurer’s Report. All ayes, motion carried.

b. Approve report: Report will be available at the June 11, 2020 meeting.

V. City Administrator’s Report Cannon provided an update of the operations at City Hall during Governor Whitmer’s “Stay at Home Order.” Certain maintenance and facilities work is able to be conducted as it falls under Essential Services. He also provided an update on the boat launch and Tourist Park.

26

VI. Mayor’s Report Absent. VII. DDA Coordinator’s Report Malpass discussed the Governor’s Executive Order for public meetings and confirmed the June meeting will be held via Zoom with call-in information available. A newsletter will be sent out to update the community on Music in the Park and the plan to plant the flower boxes. The group discussed upcoming events that may be impacted by the Stay At Home Order. VIII. Chairman’s Report None IX. “Joining Jordan” Project Update

a. Update by Gosling Czubak: The project Engineer with Gosling Czubak provided an update on the project. They are reviewing shop drawings from the vendors and the project is still on schedule for mid-June. A second pre-construction meeting will be scheduled prior to construction beginning. Additionally, he provided an update on the reimbursement process with MEDC.

X. New Business None XI. Old Business None XII. Tabled Business

a. DDA Strategic Plan: No discussion needed.

XIII. Public Comment None XIV. Adjourn Meeting adjourned by Teske at 6:41 p.m.

Next meeting is scheduled for the second Monday in June, June 8, 2020. Respectfully Submitted, Dawn LaVanway Secretary

27

Page 1 of 6

MOTION OFFERED BY:SECOND BY:

ORDINANCE #251-AFISCAL YEAR 2019/2020 BUDGET AMENDMENTS

The City of East Jordan Hereby Ordains:

That the Budget for the fiscal year beginning July 1, 2019 and ending June 30, 2020 shall be amended for operating the City of East Jordan. Ordinance #251, the Budget Appropriations Act of 2019-2020 is hereby amended as follows:

Sec 1: Adoption of Budget

GENERAL FUND 101: ADOPTED AMENDED CHANGE

REVENUE:

675.002 GRANTS-PRIVATE SOURCE $ 5,000 $ 28,500 (increase $ 23,500)

EXPENDITURES:

GOVERNING BODY/COMMISSION DEPARTMENT 101-101:

702.000 PAYROLL-LEGISLATIVE $ 7,000 $ 4,950 (decrease $ 2,050)860.000 TRAVEL & SCHOOL $ 4,000 $ 2,050 (decrease $ 1.950)

ATTORNEY 101-210:

801.000 PROFESSIONAL & CONTRACTUAL $ 5,000 $ 4,000 (decrease $ 1,000)

CLERK 101-210:

900.020 UPDATE CODE OF GENERAL ORD $ 17,500 $ 15,500 (decrease $ 2,000)

BOARD OF REVIEW 101-247:

860.000 TRAVEL & SCHOOL $ 300 $ 0 (decrease $ 300)

CEMETERY DEPARTMENT 101-276:

705.000 PAYROLL-LABOR $ 5,000 $ 11,000 (increase $ 6,000)710.000 PAYROLL-PARTTIME LABOR $ 9,000 $ 3,000 (decrease $ 6,000)818.000 CONTRACTUAL SERVICES $ 4,000 $ 500 (decrease 3,500)927.000 SEWER & WATER-BUILDINGS $ 3,000 $ 1,000 (decrease $ 2,000)931.009 MAINTENANCE & REPAIR-GROUNDS $ 2,500 $ 1,000 (decrease $ 1,500)939.000 VEHICLE MAINTENANCE $ 1,000 $0 (decrease $ 1,000)

FIRE DEPARTMENT 101-336:

712.000 PAYROLL-FIRE RUNS $ 55,000 $ 45,000 (decrease $ 10,000)851.000 RADIO MAINTENANCE $ 1,500 $ 500 (decrease $ 1,000)

ZONING BOARD/COMMISSION DEPT 101-410:

801.002 PROF. & CONT. PLAN REVIEW FEE $ 30,000 $ 40,000 (increase $ 10,000)

28

Page 2 of 6

DEPARTMENT OF PUBLIC WORKS 101-441:

705.000 PAYROLL-LABOR $ 6,000 $ 8,000 (increase $ 2,000)726.013 MAJLOC.ST.SALT/CHLORIDE/SAND $ 11,000 $ 12,000 (increase $ 1,000)818.002 CONTRACTUAL SER/CITY CLEAN UP $10,000 $ 11,500 (increase $ 1,500)943.000 EQUIPMENT RENTAL $ 15,000 $18,500 (increase $ 3,500)

AIRPORT 101-442:

705.000 PAYROLL-LABOR $ 2,000 $ 1,500 (decrease $ 500)710.000 PARTTIME-LABOR $ 200 $ 0 (decrease $ 200)720.000 WORKMANS COMPENSATION/FRINGE $ 1,000 $ 50 (decrease $ 950)726.000 SUPPLIES $ 500 $ 0 (decrease $ 500)920.000 ELECTRIC $ 1,000 $ 550 (decrease $ 450)931.010 MAINTENANCE & REPAIR – GENERAL $ 1,000 $ 400 (decrease $ 500)943.000 EQUIPMENT RENTAL $ 4,000 $ 3,100 (decrease $ 900)

RECREATION/PARKS DEPARTMENT 101-751:

710.000 PAYROLL-PARTTIME LABOR $ 15,000 $ 17,000 (increase $ 2,000)975.028 CAPITAL OUTLAY – LOVEDAY FIELD $ 0 $ 23,500 (increase $ 23,500)

COMMUNITY & SKATE PARK DEPARTMENT 101-751.001:

931.008 MAINTENANCE & REPAIR-BRINE $ 1,500 $ 0 (decrease $ 1,500)931.009 MAINTENANCE & REPAIR-GROUNDS $ 2,500 $ 500 (decrease $ 2,000)943.000 EQUIPMENT RENTAL $ 3,000 $ 500 (decrease $ 2,500)975.003 CAPITAL OUTLAY $ 6,500 $ 4,500 (decrease $ 2,000)977.000 EQUPMENT OTHER $ 2,000 $ 1,000 (decrease $ 1,000)

CIVIC CENTER DEPARTMENT 101-758:

931.000 MAINTENANCE & REPAIR-BUILDING $ 2,500 $ 9,500 (increase $ 7,000)

SIDEWALKS-DEPARTMENT 101-902:

705.000 PAYROLL-LABOR $ 2,000 $ 6,300 (increase $ 4,300)943.000 EQUIPMENT RENTAL $ 5,000 $ 13,000 (increase $ 8,000)

DEBIT $ 68,800CREDIT $ 68,800

29

Page 3 of 6

MAJOR STREETS FUND 202: ADOPTED AMENDED CHANGE

REVENUE:

546.000 STATE-GAS & WEIGHT TAX $ 200,000 $ 211,000 (increase $ 11,000)546.010 STATE-WINTER SNOW ACT 51 $ 5,000 $ 15,000 (increase $ 10,000)569.000 STATE GRANTS-OTHERS $ 0 $ 180,000 (increase $ 180,000)670.002 METRO ACT REVENUE $ 0 $ 9,500 (increase $ 9,500)699.000 OPERATING TRANSFERS IN $ 0 $ 111,492 (increase $ 111,492)

EXPENDITURES:

STREET CONSTRUCTION-DEPT 451.000:

821.202 ENGINEERING-MAJOR STREETS $ 0 $21,000 (increase $ 21,000)975.070 CONSTRUCTION-PAVING STREETS $ 0 $ 111,492 (increase $ 111,492)

STREET MAINTENANCE-DEPT 463.000:

862.000 NON-MOTORIZED CHARGES $ 6,000 $ 1,000 (decrease $ 5,000)931.010 MAINTENANCE & REPAIR–GENERAL $ 10,000 $ 5,000 (decrease $ 5,000)

STREET STORM DRAIN MAINTENANCE 464.000:

705.000 PAYROLL-LABOR $ 1,500 $3,000 (increase $ 1,500)726.000 SUPPLIES $ 500 $ 8,500 (increase $ 8,000)975.003 CAPITAL OUTLAY $ 0 $ 190,000 (increase $ 190,000)

STREET/TREE/TRIMMING/PLANTING-DEPT 465.000:

726.006 SUPPLIES/TREES $ 2,500 $ 0 (decrease $ 2,500)818.000 CONTRACTUAL SERVICES $ 3,500 $ 2,500 (decrease $ 1,000)

STREET SIGN MAINTENANCE-DEPT 474.000:

705.000 PAYROLL-LABOR $ 1,000 $ 150 (decrease $ 850)726.000 SUPPLIES $ 200 $ 0 (decrease $ 200)931.010 MAINTENANCE & REPAIR -GENERAL $ 350 $ 0 (decrease $ 350)943.000 EQUIPMENT RENTAL $ 500 $ 400 (decrease $ 100)

STREET SNOW REMOVAL 478.000:

943.000 EQUIPMENT RENTAL $ 35,000 $ 40,000 (increase $ 5,000)

DEBIT $ 336,992CREDIT $ 336,992

30

Page 4 of 6

LOCAL STREETS FUND 203: ADOPTED AMENDED CHANGE

REVENUE:

546.010 STATE – WINTER SNOW ACT 51 $ 4,000 $ 16,000 (increase $ 12,000)569.000 STATE GRANTS-OTHERS $ 0 $ 200,000 (increase $ 200,000)670.002 METRO ACT REVENUE $ 0 $ 2,000 (increase $2,000)699.000 OPERATING TRANSFER IN $ 44,056 $ 41,752 (decrease $2,304)

EXPENDITURES:

STREET CONSTRUCTION-DEPT 451.000:

726.000 SUPPLIES $ 500 $ 200 (decrease $ 300)975.070 CONSTRUCTION-PAVING STREETS $ 10,000 $ 27,696 (increase $ 17,696)

STREET CONSTRUCTION-DEPT 463.000:

862.000 NON-MOTORIZED CHARGES $ 1,000 $ 0 (decrease $ 1,000)931.010 MAINTENANCE & REPAIR-GENERAL $ 5,000 $4,000 (decrease $ 1,000)

STREET STORM DRAIN MAINTENANCE-DEPT 464.000:

705.000 PARYOLL – LABOR $ 1,000 $ 5,000 (increase $ 4,000)943.000 EQUIPMENT RENTAL $ 2,500 $ 7,500 (increase $ 5,000)975.003 CAPITAL OUTLAY $ 0 $ 187,000 (increase $187,000)

STREET/TREE/TRIMMING/PLANTING-DEPT 465.000:

705.000 PARYOLL – LABOR $ 4,000 $ 3,500 (decrease $ 500)726.006 SUPPLIES/TREES $ 500 $ 0 (decrease $ 500)818.000 CONTRACTUAL SERVICES $ 3,000 $ 500 (decrease $ 2,500)

STREEET SIGN MAINTENANCE-DEPT 474.000:

705.000 PARYOLL – LABOR $ 250 $ 135 (decrease $ 115)931.010 MAINTENANCE & REPAIR-GENERAL $ 500 $ 0 (decrease $ 500)943.000 EQIUPMENT RENTAL $ 500 $ 315 (decrease $ 185)

STREET SNOW REMOVAL 478.000:

943.000 EQUIPMENT RENTAL $ 30,000 $ 34,600 (increase $ 4,600)

DEBIT $ 220,600 CREDIT $ 220,600

31

Page 5 of 6

TIFA FUND 247: ADOPTED AMENDED CHANGE

REVENUE:

403.001 TAXES – TIFA $ 45,000 $ 0 (decrease $ 45,000)579.000 STATE – LOCAL COMM STABILIZATION $ 165,000 $ 205,750 (increase $ 40,750)675.008 CONTRIBUTIONS-BANNER $ 0 $ 4,250 (increase $ 4,250)

EXPENDITURES:

821.000 ENGINEERING $ 65,000 $ 300,000 (increase $ 235,000)975.003 CAPITAL OUTLAY $ 2,130,000 $ 1,895,000 (decrease $ 235,000)

DEBIT $ 2,000 CREDIT $ 2,000

D.A.R.E. FUND 264: ADOPTED AMENDED CHANGE

REVENUE:

675.000 CONTRIBUTIONS/DONATIONS $ 2,000 $ 0.00 (decrease $ 2,000)

EXPENDITURES:

726.017 SUPPLIES-DARE $ 1,500 $ 0 (decrease $ 1,500)860.002 TRAVEL-SCHOOL-DARE $ 500 $ 0 (decrease $ 500)

DEBIT $ 2,000 CREDIT $ 2,000

SEWER USDA CONSTRUCTION FUND 402: ADOPTED AMENDED CHANGE

REVENUE:

695.000 BONDS/LOANS $ 0 $ 15,000 (increase $ 15,000)

EXPENDITURES:

818.000 CONTRACTUAL SERVICES $ 0.00 $ 3,500 (increase $ 3,500)975.025 CAPITAL OUTLAY-SEWER PLANT $ 0.00 $ 11,500 (increase $ 11,500)

DEBIT $ 15,000 CREDIT $ 15,000

SEWER FUND 590: ADOPTED AMENDED CHANGE

REVENUE:

569.000 STATE GRANTS-OTHER $ 0 $ 422,500 (increase $ 422,500)

EXPENDITURES:

975.003 CAPITAL OUTLAY $ 0 $ 422,500 (increase $ 422,500)

DEBIT $ 422,500 CREDIT $ 422,500 32

Page 6 of 6

WATER FUND 591: ADOPTED AMENDED CHANGE

REVENUE:

569.000 STATE GRANTS-OTHER $ 0 $ 1,204,400 (increase $ 1,204,400)

EXPENDITURES:

975.003 CAPITAL OUTLAY $ 0 $ 1,204,400 (increase $ 1,204,400)

DEBIT $ 1,204,400 CREDIT $ 1,204,400

EQUIPMENT-DPW 661: ADOPTED AMENDED CHANGE

REVENUE:

695.000 BONDS/LOANS $ 0 $ 41,296 (increase $ 41,296)

EXPENDITURES:

977.009 EQUIPMENT-PICKUP TRUCK $ 10,000 $ 51,296 (increase $ 41,296)

DEBIT $ 41,296CREDIT $ 41,296

A Public Hearing will be held on the above 2019/2020 fiscal year budget amendment Tuesday, June 16, 2020 at 6:45 p.m. in City Hall, 201 Main Street, East Jordan, MI.

ROLL CALL VOTE:

AYES:

NAYS:

ABSTAIN:

ABSENT:

ADOPTED:

PUBLISHED:

EFFECTIVE:

33

[Type here]

To: City Commission

From: Thomas Cannon, City Administrator

Date: June 10th, 2020

Re: Memorial Park/Downtown Access

Our downtown committee has continued discussions to local businesses about the closure of Spring Street, alcohol allowance and the abilities for outdoor licensing from an existing private liquor license. Since the origination of this conversation, several executive orders have altered which has changed some of the public assistance still desired from the city. As of June 10th, outdoor gatherings in our region could allow up to 250 people in an outdoor setting which is certainly more than we typically see within the park. After hearing back from our restaurants, they didn’t feel the controlled outdoor dining area would be pursued due to staffing needs and current restrictions are not based on capacity percentage but rather safety precautions of 6’ spacing. Specifically, the Foundry restaurant feels take out service remains a large portion of the business and still be expanded so parking spacepresently was more critical than outdoor waitstaff. Our committee’s recommendation has been adjusted to keep Spring Street open for the entire summer but to recommend parking spaces immediately behind Los Maracas and Foundry Bar & Grill be reserved for take-out parking. Memorial Park would continue to be promoted as a destination for take-out customers and sanitation stations withdistancing recommendations would still be recommended. We still would request permission for allowing alcohol within Memorial Park which would promote the take-out aspect for a dining experience in a park setting. The Zoning Administrator and I determined the current alcohol related ordinance within city parks can be adjusted by City Commission per request:

City of East Jordan201 Main Street P.O. Box 499

East Jordan, Michigan 49727-0499www.eastjordancity.org

Memo

34

[Type here]

Sec. 28-27 – Alchohol liquor. “The city may extend authorization for consumption of alcohol liquor in places named in section 28-19 upon written request to the City Commission.”

Sec. 28-19 – Defnitions. Parks, unless specifically limited, include all parks, beaches, grass plots, playgrounds, recreation areas, athletic fields, fishing piers, and other areas which are now or may hereafter be acquired by purchase, gift, devise, bequeath, loan or lease.

Requests:

Permit alcohol consumption within Memorial Park June 19th – September 7th, 2020. (Labor Day) All remaining park rules and ordinances would remain unchanged.

No Closure of Spring Street but to reserve 3 parking spaces per restaurant for take-out service by city signage.

Allow retail businesses on Main Street to occupy sidewalk space directly infront of the licensed business but to allow 4’ of access for pedestrians. Similar to the existing “outdoor café” ordinance allowance for restaurants.

Excuse partial use of private off street parking spaces to be utilized by the licensed business for retail sales or services.

35

36

GRANT OF NONEXCLUSIVE EASEMENT

This GRANT OF NONEXCLUSIVE EASEMENT dated _______, 2020, is madeby The CITY OF EAST JORDAN, (hereafter "Grantor") of 201 Main Street, P.O. Box 499, East Jordan, MI 49727, and granted to John C. Strehl and Dawn Marie Strehl, (hereafter "Grantee") of 1453 LaLonde Road, East Jordan, Michigan 49727.

WHEREAS, Grantor holds fee title to real estate more fully described in Exhibit B attached ("Grantor's property"), commonly known as on M-32, South Arm Township, Parcel No. 014-036-002-00, East Jordan, Michigan, and Grantee holds fee title to real estate more fully described in Exhibit C attached ("Grantee's property"), commonly known as Airport Drive, South Arm Township, Parcel No. 014-036-007-00, East Jordan, Michigan; and

WHEREAS, Grantee desires that the Grantor create an nonexclusive easement to benefit Grantee's property; and

WHEREAS, said nonexclusive easement is for the purpose of installation, maintenance, and upkeep of a driveway providing ingress and egress to the property of Grantee and for the purpose of erecting and maintaining a utility access to Grantee's (and others') property.

THEREFORE, Grantor has agreed to grant and does hereby grant to the Grantee the nonexclusive easement described below:

A. Nonexclusive Easement.

Grantor conveys and grants to the Grantee a perpetual nonexclusive easement and right-of-way for the purposes of installation, maintenance, and upkeep of a driveway providing ingress and egress to the property of Grantee and for the purpose of erecting and maintaining a utility access to Grantee's (and others') property. The nonexclusive easement granted herein is described in Exhibit A.

Said nonexclusive easement shall burden the property described in Exhibit B and shall benefit the property described in Exhibit C.

B. Duration of nonexclusive Easement. 37

The nonexclusive easement granted in this agreement shall continue in effect perpetually and will constitute a nonexclusive easement running with the land.

IN WITNESS WHEREOF, Grantor and Grantee have executed this Grant of Nonexclusive Easement as of the day and year first written above.

GRANTOR:

CITY OF EAST JORDAN

By: Russell Peck By: Cheltzi WilsonIts: Mayor Its: City Clerk

GRANTEE:

JOHN C. STREHL DAWN MARIE STREHL

STATE OF MICHIGAN ))ss

County of Charlevoix )

The foregoing instrument was acknowledged before me this day of , 2020, by Russell Peck and Cheltzi Wilson, as Mayor and City Clerk respectively, for the City of East Jordan. ________________________________________________________________________ Notary PublicCharlevoix County, MichiganMy commission expires: Acting in the County Charlevoix

38

STATE OF MICHIGAN ))

COUNTY OF _______________ )

The foregoing instrument was acknowledged before me this day of ________, 2020, by John C. Strehl and Dawn Marie Strehl.

Notary Public

_____________________County, MichiganMy Commission Expires: Acting in _________________ County

Drafted by:Scott T. Beatty (P24202) 201 State StreetCharlevoix, MI 49720231/547-4059

39

40

Mr. Cannon,

When the decision was made to not mark the Ford F150 vehicle, some of the factors were:

Cost: It saved some money to not pay for graphics

Variety: Citizens have become accustomed to seeing fully marked cars, and as such some are very aware of watching for police cars especially if they are participating in activities that would put them on the wrong side of the laws or ordinances.

Legality: Graphics on a police car are not required by any state statute. There are agencies all across the state that utilize vehicles in all manner of marking, from fully marked to completely unmarked. Some utilize light bars and some don't. I personally spoke with the Prosecuting Attorney for Charlevoix County about his position on potential defenses to fleeing and eluding involving the police truck since there were to be no graphics. He pointed out that as long as the vehicle had 360 degree emergency lighting, in red and blue he would issue charges for fleeing and eluding if such an incident took place. He pointed out that since red and blue lighting is only allowed on police vehicles in Michigan, it is prima facie evidence that a vehicle with those lights is a police vehicle.

Safety: Whether the traffic stop being made is during day or night shift, once the patrol vehicle's emergency lights are activated, at least if it's equipped properly for 360-degree visibility, whether or not it has markings on the sides is irrelevant. Thanks to the emergency lights,dayor night, the vehicle should be plenty visible to anyone in the vicinity or driving by.

I will tell you that I have received many positive comments on the unmarked vehicle from citizens both in and out of our city.

Chief McDonnell

41

42

43

TRAFFIC CONTROL ORDER FORM

CITY OF EAST JORDAN

Traffic Control Order

ORDER NO. 101/2019________ DATE 06-18-2019

In accordance with Chapter 44, Article II of the East Jordan Code as amended, we have made an investigation of traffic conditions on

City Parking Lot across from City Hall, Civic Center Parking Lot and Esterly Street will be closed starting Tuesday, June 25, 2019 until Monday, July 1, 2019

Harbor Parking Lot and Spring Street will be closed starting Saturday, June 29, 2019 from 6:00 a.m. until 11:00 p.m.

Main Street will be closed from C-48 to Garfield Street starting at 3:00 p.m. on Friday, June 28, 2019 as well as at 2:00 p.m. at Saturday, June29, 2019

and as a result of said investigation, do hereby direct that:

City Staff members, East Jordan Freedom Freedom Festival Committee and Police Officials have met together to determine the best way to close streets and authorize officials to have vehicles towed at owners’ expense if necessary and to hold harmless the East Jordan Freedom Festival Committee as well as the City of East Jordan.

The following Traffic Control Order(s) is/are hereby authorized:

City Parking Lot across from City Hall, Civic Center Parking Lot and Esterly Street will be closed starting Tuesday, June 25, 2019 until Monday, July 1, 2019

Harbor Parking Lot and Spring Street will be closed starting Saturday, June 29, 2019 from 6:00 a.m. until 11:00 p.m.

Main Street will be closed from C-48 to Garfield Street starting at 3:00 p.m. on Friday, June 28, 2019 as well as at 2:00 p.m. at Saturday, June29, 2019

This order shall expire 90 days from the date of filing except that upon its approval by the City Commission, it shall not so expire.

44

__________________________ ____________________________Terrence McDonnell, Police Chief Troy Thomas, Street Administrator

June 17, 2019___________Date of filing with City Clerk

June 17, 2019________ by: City Clerk ____________________ Received for filing (date) Cheltzi M. Wilson, City Clerk

Approved by: City Commission, June 18, 2019 (Date)

45

46

2020 Application for Fireworks Other Than Consumer or Low Impact

NAME OF APPLICANT

South Arm Yacht Club ADDRESS OF APPLICANT

2338 Shepard Lane, East Jordan, MI 49727 AGE OF APPLICANT 18 YEARS OR OLDER

■ YES □ NO

NAME OF PERSON OR RESIDENT AGENT REPRESENTING CORPORATION, LLC, DBA OR OTHER

ADDRESS OF PERSON OR RESIDENT AGENT REPRESENTING CORPORAITON, LLD, DBA OR OTHER

IF A NON-RESIDENT APPLICANT (LIST NAME OF MICHIGAN ATTORNEY OR MICHIGAN RESDIENT AGENT)

ADDRESS (MICHIGAN ATTORNEY OR MICHIGAN RESDIENT AGENT)

TELEPHONE NUMBER

NAME OF PYROTECHNIC OPERATOR

Great Lakes Fireworks, LLC ADDRESS OF PYROTECHNIC OPERATOR

3275 W. M-76, PO Box 276 West Branch, MI 48661

AGE OF PYROTECHNIC OPERATOR 18 YEARS OR OLDER

■ YES □ NO

NO. YEARS EXPERIENCE

20+

NO. DISPLAYS

200+

WHERE

Throughout Michigan

NAME OF ASSISTANT

TBD ADDRESS OF ASSISTANT

24805 Marine Ave, Eastpointe, MI 48021 AGE OF ASSISTANT 18 YEARS OR OLDER

■ YES □ NO

NAME OF OTHER ASSISTANT

TBD ADDRESS OF OTHER ASSISTANT AGE OF OTHER ASSISTANT 18 YEARS OR

OLDER

■ YES □ NO

EXACT LOCATION OF PROPOSED DISPLAY

South Arm of Lake Charlevoix offshore 2338 Shepard Lane DATE OF PROPOSED DISPLAY

July 4, 2020 (Rain: TBD) TIME OF PROPOSED DISPLAY

Approx. 10:00 pm MANNER AND PLACE OF STORAGE, SUBJECT TO APPROVAL OF LOCAL FIRE AUTHORITIES, IN ACCORDANCE WITH NFPA 1123, 1124 & 1126 AND OTHER STATE OR FEDERAL REGULATIONS. PROVIDE PROOF OF PROPER LICENSING OR PERMITTING BY STATE OR FEDERAL GOVERNMENT

Stored at federally licensed facility until date of display. AMOUNT OF BOND OR INSURANCE (TO BE SET BY LOCAL GOVERNMENT)

$5,000,000 NAME OF BONDING CORPORATION OR INSURANCE COMPANY

Allied Specialty Insurance Company

ADDRESS OF BONDING CORPORATION OR INSURANCE COMPANY

10451 Gulf Boulevard, Treasure Island, FL 33706 NUMBER OF FIREWORKS KIND OF FIREWORKS TO BE DISPLAYED (Please provide additional pages as needed)

Approx. 400 3” shells Approx. 135 4” shells Approx. 80 5” shells Approx. 60 6” shells Approx. 10 8” shells Approx. 10 Various barrage cakes 3” and smaller SIGNATURE OF APPLICANT

DATE

BFS-417 (Rev 09/15)

FOR USE BY LEGISLATIVE BODY OF CITY, VILLAGE OR TOWNSHIP BOARD ONLY

FOR USE BY LEGISLATIVE BODY OF CITY, VILLAGE OR TOWNSHIP BOARD ONLY

TYPE OF PERMIT(S) (Select all applicable boxes)

□ Agricultural or Wildlife Fireworks □ Articles Pyrotechnic ■ Display Fireworks

■ Public Display □ Private Display

□ Special Effects Manufactured for Outdoor Pest Control or Agricultural Purposes

Authority: 2011 PA 256

The LEGISLATIVE BODY OF CITY, VILLAGE OR TOWNSHIP BOARD will not discriminate against any individual or group because of race, sex, religion, age, national origin, marital status, disability, or political beliefs. If you need assistance with ready, writing, hearing, etc. under the Americans with Disabilities Act, you may make you needs known to this Legislative Body of City, Village or Township Board.

DATE PERMIT(S) EXPIRE:

47

2020 Permit for Fireworks Other Than Consumer or Low Impact

Authority: 2011 PA 256

The LEGISLATIVE BODY OF CITY, VILLAGE OR TOWNSHIP BOARD will not discriminate against any individual or group because of race, sex, religion, age, national origin, marital status, disability, or political beliefs. If you need assistance with ready, writing, hearing, etc. under the Americans with Disabilities Act, you may make you needs known to this Legislative Body of City, Village or Township Board.

This permit is not transferable. Possession of this permit authorizes the herein named person to possess, transport and display fireworks in the amounts, for the purpose of an at the place listed below only through permit expiration date.

TYPE OF PERMIT(S) (Select all applicable boxes)

□ Agricultural or Wildlife Fireworks □ Articles Pyrotechnic ■ Display Fireworks

■ Public Display □ Private Display

□ Special Effects Manufactured for Outdoor Pest Control or Agricultural Purposes

FOR USE BY LEGISLATIVE BODY OF CITY, VILLAGE OR TOWNSHIP BOARD ONLY.

PERMIT(S) EXPIRATION DATE (ENTER DATE OF EXPIRATION)

NAME OF PERSON PERMIT ISSUED TO

South Arm Yacht Club AGE (18 YEARS OR OLDER)

■ YES □ NO

ADDRESS OF PERSON PERMIT ISSUED TO

2338 Shepard Lane, East Jordan, MI 49727 NAME OF ORGANIZATION, GROUP, FIRM OR CORPORATION ADDRESS NUMBER AND TYPES OF FIREWORKS (Please attach additional pages if necessary)

Approx. 400 3” shells Approx. 135 4” shells Approx. 80 5” shells Approx. 60 6” shells Approx. 10 8” shells Approx. 10 Various barrage cakes 3” and smaller EXACT LOCATION OF DISPLAY OR USE

South Arm of Lake Charlevoix CITY, VILLAGE, TOWNSHIP

East Jordan DATE

July 4, 2020 (Rain date: TBD)

TIME

Approx. 10:00 pm

BOND OF INSURANCE FILED

Yes AMOUNT

$5,000,000

Issued by action of the Legislative Body of a □ City □ Village □ Township of _______________________________ on the _____________ day of ______________________, 2020. ________________________________________________________________________________________________________________________________ (Signature and Title of Legislative Body Representative)

*THIS FORM IS VALID UNTIL THE DATE OF EXPIRATION OF PERMIT*

48

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE

INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #

NAME:CONTACT

(A/C, No):FAX

E-MAILADDRESS:

PRODUCER

(A/C, No, Ext):PHONE

INSURED

REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:

(Per accident)

(Ea accident)

$

$

N / A

SUBRWVD

ADDLINSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

$

$

$

$PROPERTY DAMAGE

BODILY INJURY (Per accident)

BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOSAUTOS ONLYNON-OWNED

SCHEDULEDOWNED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N

WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY

OFFICER/MEMBER EXCLUDED?(Mandatory in NH)

DESCRIPTION OF OPERATIONS belowIf yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE

$

$

$

E.L. DISEASE - POLICY LIMIT

E.L. DISEASE - EA EMPLOYEE

E.L. EACH ACCIDENT

EROTH-

STATUTEPER

LIMITS(MM/DD/YYYY)POLICY EXP

(MM/DD/YYYY)POLICY EFF

POLICY NUMBERTYPE OF INSURANCELTRINSR

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB

UMBRELLA LIAB $EACH OCCURRENCE

$AGGREGATE

$

OCCUR

CLAIMS-MADE

DED RETENTION $

$PRODUCTS - COMP/OP AGG

$GENERAL AGGREGATE

$PERSONAL & ADV INJURY

$MED EXP (Any one person)

$EACH OCCURRENCEDAMAGE TO RENTED

$PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR

GEN'L AGGREGATE LIMIT APPLIES PER:

POLICYPRO-JECT LOC

CERTIFICATE OF LIABILITY INSURANCEDATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE

ACORD 25 (2016/03)

© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER

The ACORD name and logo are registered marks of ACORD

HIREDAUTOS ONLY

6/01/2020

Allied Specialty Insurance, Inc. 10451 Gulf Blvd Treasure Island, FL 33706-4814

Michelle Kugler

727-547-3070 727-367-5695

mkugler@alliedspecialty.com

T.H.E. Insurance Company 12866

GREAT LAKES FIREWORKS, LLC 24805 MARINE EASTPOINTE MI 48021

AccidentFund Insurance Company of America

A CPP0100711-10 01/15/2020 01/15/2021 1,000,000

100,000

N/A

1,000,000

10,000,000

2,000,000

Protection & Indemnity 1,000,000

A CPP0100711-10 01/15/2020 01/15/2021 1,000,000

A ELP0010168-10 (VL) 01/15/2020 01/15/2021 4,000,000

4,000,000

B ARP12001480400 01/15/2020 01/15/20211,000,000

Coverage is afforded in the State(s) of: MI1,000,000

1,000,000

A Excess Liability GL Inland Marine / Hull

ELP0011852-05 (GL)

CPP0100711-10 01/15/2020

01/15/2020

01/15/2021

01/15/2021 Ea Occur / Agg Limit Hull Limit Show Limit

South Arm Yacht Club East Jordan, Michigan

CERT # 2080

$4,000,000 $250,000 $500,000

Display Date:

RE: General Liability, the following are named as additional insured arising out of the negligence of the named insured :

TBD South Arm of Lake Charlevoix offshore 8223 Shepard LaneJuly 4, 2020 Rain Date: Location:

City of East Jordan and all its elected and appointed officials, employees, volunteers, boards, commissions, and/or other authorities; South Arm Yacht Club and all its board members, members, employees, and volunteers

49

WWW.GOSLINGCZUBAK.COM | (P) 231-946-9191 | 1280 BUSINESS PARK DRIVE, TRAVERSE CITY, MICHIGAN PAGE 1 OF 4

CONTRACT FOR SERVICES

2020 I & I Study, RD Preliminary Engineering Report & Application

Client: City of East Jordan Date: June 11, 2020

Client’s Agent: Mr. Tom Cannon Re: 2020 I & I Study, RD Preliminary

Engineering Report & Application

Address: 201 Main Street From: Glenna L. Wood, P.E.

East Jordan, MI, 49727

cc: file

Gosling Czubak Engineering Sciences, Inc. (GCES) and City of East Jordan (CLIENT) agree that GCES

will perform the professional services described in the Proposed Scope of Work, subject to GCES’s Terms

and Conditions, attached.

Project Name and Location

Project Name: 2020 I & I Study, RD Preliminary Engineering Report & Application

Section 26, T 32N, R 07W

Proposed Scope of Work

Gosling Czubak will provide the professional services described below:

1.0 ASSIST THE CITY IN APPLYING FOR A RURAL DEVELOPMENT LOAN/GRANT:

• Develop a Preliminary Engineering Report that includes: existing system conditions and is updated based on

I&I study findings, alternatives for the collection system improvements, and cost estimates.

• Assist the City of East Jordan in the SHPO review requirements

• Assisting the City of East Jordan in all other RD application requirements. (i.e. professional services

agreements, letters from local planning agencies, required public notices, etc.)

• Using RD Apply to upload and submit the RD Application and required documentation.

ESTIMATED FEE: $ 6,400

2.0 ASSIST THE CITY IN COMPLETING AN INFILTRATION AND INFLOW STUDY ON DESIGNATED PORTIONS OF THE COLLECTION SYSTEM

• Develop a proposed study area with city staff based on known high I&I flow numbers (current assumption is

entire west side of the city service district).

50

2020 I & I Study, RD Preliminary Engineering Report & Application June 11, 2020

PAGE 2 OF 4

• Develop specifications and bid documents for televising, cleaning, and smoke testing.

• Solicit Bids from three (3) qualified bidders.

• Review bids and recommend a bidder to the City Commission.

• As needed field inspection services during smoke testing. (Estimating fifty hours completed in one week)

• Review televising and smoke testing results and update the City’s Asset Management Plan to reflect

conditions.

• Review televising and smoke testing results to incorporate findings into project recommendations.

ESTIMATED FEE: $35,500

If in-line flow monitoring is required a separate proposal will be providing to the City for the work.

Proposed Schedule

The estimated starting date is June 11, 2020. The estimated completion date is January 1, 2021.

Proposed Fee

The total fee to provide these services shall not exceed $ 41,900

Will be based on a time and materials basis in accordance with GCES’s normal rates and charges

An initial deposit to be applied to the final invoice is required in the amount of $

Approval

Client Gosling Czubak Engineering Sciences, Inc

____________________________________ ____________________________________________

Name: ______________________________ Mark Hurley, M.S., P.E.

Title: _______________________________ Director of Engineering Services

Dated: _______________________________ Dated June 11, 2020

51

2020 I & I Study, RD Preliminary Engineering Report & Application June 11, 2020

WWW.GOSLINGCZUBAK.COM | (P) 231-946-9191 | 1280 BUSINESS PARK DRIVE, TRAVERSE CITY, MICHIGAN PAGE 3 OF 4

Terms and Conditions

Description of Services: GCES agrees to perform those professional services described in the attached

Contract for Services which is incorporated herein by reference as if the same had been fully set forth.

Payment for Services: The estimated total fee for the services set forth in the Contract for Services. The

Client understands and agrees that the aforementioned amount is an estimate for the scope of work

described in the Contract. Additional fees may be billed if the scope of the work is changed. A

statement for work done in a month will be billed in the following month, and that payment is to be

made by the Client within 30 days of the invoice.

Estimated Date of Completion: GCES will complete the performance of the services as indicated with the

dates provided in the Contract for Services absent an act, condition, or event beyond the control of the

parties.

Ownership of Documents: All original documents, drawings, computer files and survey notes represent the

product of training, experience and professional skill. All such items are, and will remain, the property

of GCES, regardless if the project is completed. Upon full payment of all amounts due hereunder,

GCES will furnish copies of suitable, original drawings and other final work products in the form

required by applicable law to the Client. Such documents furnished to the Client are not intended or

represented to be suitable for reuse by the Client or others on extensions of the project or any other

project. Any unauthorized reuse of documents will be at the Client's sole risk and without liability or

exposure to GCES.

Scope of Services Rendered: Client assumes full responsibility for determining the suitability of the

described services to meet its needs. If indicated on the attached Contract for Services, such services

may include preparation and attendance at public hearings or informational meetings, when so

requested by the Client; but this Agreement does not include services that would pertain to the

preparation or appearance on behalf of the Client in litigation.

Assignment of Contract: GCES will be solely responsible for all services performed under this Agreement

and will supervise and direct the work in accordance with in a manner consistent with that degree of

care and skill ordinarily exercised by members of the same profession currently practicing under similar

circumstances and in the same locality. Neither the Client nor GCES may assign, sublet, or transfer

their interest in this Agreement, without the prior written consent of the other.

Lien for Services/Attorney's Fees: GCES reserves the right to file any statutorily authorized lien against the

property which is the subject of this contractual Agreement in the event payment is not received for

services rendered. If GCES is required to file suit to secure payment, GCES shall be entitled to receive

its actual attorney's fees and costs incurred in such litigation.

Termination of Services: This contract may be terminated by the Client or GCES should the other fail to

perform its obligations under this contract. In the event of termination, the Client shall pay GCES for

all services and expenses rendered to the date of the termination.

Limitation of Liability: The Client agrees to limit the liability of GCES on this project for claims, losses or

damages and claims expenses to a sum not to exceed $25,000 or GCES's total fee for services on this

project, whichever is greater. 52

2020 I & I Study, RD Preliminary Engineering Report & Application June 11, 2020

PAGE 4 OF 4

Consequential Damages: Neither the Client nor GCES shall be liable to the other, shall make any claim for

any incidental, indirect, or consequential damages arising out of this Agreement. This mutual waiver of

consequential damages shall include any consequential damages that either party may have incurred

from any cause of action including negligence, strict liability, breach of contract and breach of strict or

implied warranty. Both the Client and GCES shall require similar waivers of consequential damages in

all contracts and subcontracts with others involved in this project.

Dispute Resolution: Any claims or disputes between the Client and GCES shall be submitted to non-

binding mediation. The Client and GCES agree to include a similar mediation agreement with all

contracts, subcontractors, suppliers and fabricators that provides for mediation as the primary method

for dispute resolution between all parties.

Entire Agreement: This Agreement constitutes the entire Agreement of the parties and no alteration or

amendment shall be effective until such time as it is reduced to writing and signed by both parties.

Permits: GCES will assist the Client with preparation and submittal of permit applications to the approving

agencies listed in the description of services. GCES's contract fee estimate for permitting assistance is

based on its experience working with the listed agencies. The Client and GCES acknowledge that

permitting requirements are subject to the opinions of the permit review official(s) and may result in

unforeseen conditions imposed by the permitting official. Any permitting assistance, design changes or

inspections made necessary by newly enacted laws, codes, regulations, or interpretations of codes made

by permitting and code officials that are not described in the contract services or were unforeseen by

GCES at the time that this contract was signed, can be provided by GCES for additional fees. The

amount of additional fees required by unexpected permitting or inspection requirements will be

presented to the Client for the Client's approval before the additional work is undertaken.

53

MOTION OFFERED BY:SECOND BY:

Resolution 111-2020Resolution to Set an Alternate Date for the July or December

Board of Review

WHEREAS, Section 53b of the General Property Tax Act, MCL 211.53b, requires a Board of Review that meets in July to meet on Tuesday following the third Monday in July, and a Board of Review that meets in December to meet on the Tuesday following the second Monday in December; and

WHEREAS, assessors who work for multiple jurisdictions are not always able to attend the Board of Review meeting for each township when they meet on the same day; and

WHEREAS, Public Act 122 of 2008, effective May 9, 2008, allows an alternate July Board of Review meeting date during the week of the third Monday in July; and an alternate December Board of Review meeting date during the week of the second Monday of December; and

WHEREAS, The Governor issued Executive Order 2020-87 that included provisions for the July Board of Review in 2020 to expand authority.

WHEREAS, it will benefit the residents of the City of East Jordan to have the assessor available to assist the Board of Review and taxpayers in processing tax appeals and poverty exemptions;

NOW, THEREFORE, BE IT RESOLVED that an alternate day may be selected during the week of the third Monday of July and alternate day may be selected during the week of the second Monday of December for the purpose of conducting Board of Review (MCL 211.53b)

The foregoing resolution offered by ___________________________.

Second offered by _________________________________________.

Upon roll call vote the following voted "Yes":_________________________________(list names of members voting "yes”)

"No":________________________________________________________________(list names of members voting "no")

The City of East Jordan City Commission declared the resolution adopted on June 16, 2020.

______________________________Cheltzi M. Wilson, Clerk

Date: __________54

Administrator’s Report

6/16/20

1. All city operations fully openedAs of 6/8 City Hall is back open to the public. As reported in the past, staff has been back to work full time since late-May but the building was locked due to the stay at home order. Tourist Park opened last week for seasonal and monthly residents and weekend/short term camping reservations are now accepted for all functioning sites. All harbor operations began Memorial weekend and hours have increased last week to 8:00 a.m. – 8:00 p.m.

2. Joining Jordan ProjectThis week Elmer’s Construction will begin mobilizing equipment as work on the entire project area will commence in upcoming days. Project meetings will be taking place throughout the summer as we will keep DDA and Commission updated as we move forward.

3. Office Assistant PositionWe have hired our new Office Assistant position, Tamara (Tammie) Wyman. Ms. Wyman is currently employed at Grandvue so she’ll be spending mostof June transitioning into her position with the city. Since most of the Commissioners probably haven’t met our Office Manager, Lisa Weber due to the Stay at Home order, so please stop by for introductions.

4. ORV Public MeetingMost everyone is aware of the ORV Club’s interest in gaining access to the city via M-32 which will be an economic benefit as we see with snowmobiles. Commissioner Johnson and I have been working with MDOT on the steps which seem to be moving forward. A map which was sent to the Gaylord MDOT office has met preliminary approval which now requires

55

input from stakeholders. We will conduct a public input session July 8th, 6:30p.m. at the snowmobile club. From there, a resolution in support of the trail from City Commission would be added to a full MDOT application packet.

5. Music in the ParkWith our June 12th show being moved to July 3rd and having the 19th

canceled, our updated schedule will include 7/3, 7/17, 7/24, 7/31 and 8/7. Since there remains one open date, the committee may be able to book another show.

6. July VacationI will be on vacation July 10th – 17th where Clerk Wilson will serve as Acting Administrator. As always, should I need to be reached please contact me by cell or e-mail.

56