PO and Invoice Matching:2 way Step 1:Creation of PO:There are 2 ways of creation of Purchase Order

1. Forms2. OA pagesBoth are same just t he navigation , look and feel is different.

Login: Operations/Welcome

Resp: Purchasing, Vision Operations (USA)

Purchasing Buyer Work Center Orders Select “Standard Purchase Order” from the Create LOV.

Click on Go button. Enter the following details in the PO header pageField Value

Operating Unit Vision Operations(USA)

Type Standard Purchase Order

Supplier Alliance Systems

Site V1Click on Lines

Type GoodsItem f51000

Quantity 100Price 10Need-By Sys DateClick on the update icon.Match Approval Level

2-Way

Invoice Match Action

PO

Accrue at Receipt

No

Click on Next Line for entering another line.

Type GoodsItem f52000Quantity 50Price 20Need-By Sys DateMatch Approval Level

2-Way

Invoice Match Action

PO

Accrue at Receipt

No

Click on Apply Button.

Click on “Submit” button.

Note down the PO number

Enter Qty = 100Price pu = 100

in PO – Match Level = 2 way and Option = PO in Shipments

Note down the po# 6432

Approve the PO

Step 2Create an INVoiceLogin: Operations/Welcome

Resp: Payables, Vision Operations (USA)Invoices Entry Invoices Enter the Following Data in Invoice HeaderField ValueOperating Unit Vision Operations

(USA)Invoice Type StandardPO Number Above noted PO

numberInvoice Date Sys DateInvoice Number Sathya_po1

Invoice Amount $1000GL Date Sys DateTerms date Sys DateInvoice Terms ImmediatePayment Method CheckDistributiion Set ADVMatch Action Purchase Order

In the Find PO windowField ValuePO Num Above noted PO number

Click on the “Find” button.

Select this PO # in the Invoice header

Select match option as Invoice

click on match

Bill for more than ordered qty say 110

An over bill error message will pop up

3 WAY Matching:

Step 1:Creation of PO:Purchasing Buyer Work Center Orders Select “Standard Purchase Order” from the Create LOV. Click on Go button. Enter the following details in the PO header pageField Value

Operating Unit Vision Operations(USA)

Type Standard Purchase Order

Supplier Alliance Systems

Site V1Click on Lines

Type GoodsItem f51000

Quantity 100Price 10Need-By Sys DateClick on the update icon.Match Approval Level

3-Way

Invoice Match Action

Receipt

Accrue at Receipt

No

Click on Next Line for entering another line.

Type GoodsItem f52000Quantity 50Price 20Need-By Sys DateMatch Approval Level

3-Way

Invoice Match Action

Receipt

Accrue at Receipt

No

Click on Apply Button.

Click on “Submit” button.

Note down the PO number

set the match option as receipt and level is 3 way

Approve the PO

Step 2Create a receiptN) Receiving >>ReceiptsField ValueOrganizations V1 Vision

Operations(USA) Click OK

Field ValueOperating Unit Vision Operations(USA)Purchase Order XXXX Click Find Button

In the Find PO windowField ValuePO Num XXXX

Field ValueReceipt Date 12-JAN-05(Time

Stamp) Close Form

Enable Flag for Line-1 Available Receipt InformationField ValueQuantity 80UOM Each

Save Click on “Header Button

Close Form Close Form

For less than PO qty say 80 units

Step 3Match a Standard Invoice to the ReceiptResp: Payables, Vision Operations (USA)

Invoices Entry InvoicesIn INV select matching option as receiptCreate an Inv and match for more than receipt qty but less than PO qty say 95 unitsIt will throw an over bill error message

Enter the Following Data in Invoice HeaderField ValueOperating Unit Vision Operations(USA)Invoice Type StandardTrading Partner Alliance SystemsSupplier Num PO-USSite Stock Ms PatInvoice Date 12-JAN-07Invoice Number Sathya_rcpt2Invoice Amount $1000GL Date 12-JAN-07Invoice Terms ImmediatePayment Method Check

Match Button Receipt

Click “Match” button

In the Find Receipts window

Field ValuePO Num XXXX

Match to PO Window Opens Choose the line to which Invoice is to be matched Check the line Click Match