FREE PARKING Seamless Relocation Services

June 2nd, 2007

Project Management Relocation Project Plan

Business and Management UC Berkeley Extension Course: X470 Project Management Instructor: Rick Santos

Roseline Chen Faye Robinson

Jaishree Chandrasekar Jason Backman

Mark Friedrich

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1 -SCOPE STATEMENT: Vision: Relocation of staff with minimal business interruptions by September 3rd. Business Needs: The company needs to relocate due to business expansion and the increased number of employees whereby providing additional space for future growth of the site. Project Description: Ensure a seamless transition for relocating the business teams through close coordination and regular follow-up with contacts (vendors, business teams, architect, IT/Telecom) from an old to a new site location. Project Deliverables:

Is Is Not Packing Instructions Providing packing assistance Work request for data and voice No change of hardware Blueprint diagrams/floor plan Not changing floor plan System installation No change for upgrades New office site tour provided for business groups

Not taking request for seating arrangement changes

Order office furnishing No ergonomics review Receipt of office furnishings Not redesigning space Coordinate connections with IT and Telecom

Not changing installation methodology

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Project Objective:

ObjectiveCritical for Evaluation

Present charter and preliminary scope Finalize scope by July 10, 2007

Project Management Plan PMP to be completed by July 18, 2007

Identify WBS i.e. space, access, vendors, plans, etc. Finalize by July 12, 2007

Contract for vendors Signed contracts by July 31, 2007

Office Relocation and live operations confirmation Business Relocation confirmation by Aug 27, 2007

Sponsor Signoff Sponsor signoff by Sept 3rd, 2007

Assumptions:1.Lease/permit for building and zoning requirements are in place.2.Building blueprints are current3.New office buildout design and floor plan are approvedConstraints:1.Staying within budget2.Complete office relocation by September 3rd

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High Risk:

Risk Description Trigger

Strategies/Actions(Avoidance, Transference,Mitigation, Acceptance)

Furniture Vendors unable to deliver on time per contract schedules

Notification from furniture vendor on delay/back orders

Mitigation - shift schedule to accommodate partial delivery

Approval Signatures:

CFO _______________________

Project Manager _______________________

IT/Telecom _______________________

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ID T ask Name Duration Start F in ish

1 1.1 Pro ject Charter 2 days Mon 7/2/07 T ue 7/3/07

2 1.2 Pre liminary Scop e Stateme nt 5 d ays We d 7/4 /07 Tue 7/10/07

3 1.2.1 Stakeholder Analysis 5 days Wed 7/4/07 T ue 7/10/07

4 1.2.2 Pro ject Schedule Estimate and contingency plan1 day Wed 7/4/07 Wed 7/4/07

5 1.3 Build ing Blue Prints (new Location) 2 days Mon 7/16/07 T ue 7/17/07

6 1.4 Approved Office Buildout Design and F loor Plan 3 days Mon 7/9/07 Wed 7/11/07

7 1.5 O ffice and In frastructure Requiements Report 15 days T hu 7/12/07 Wed 8/1/07

8 2.1 Pro ject Management Plan 0 days T hu 7/5/07 T hu 7/5/07

9 2.1.1 F ina l Scope Statement 1 day T hu 7/5/07 T hu 7/5/07

10 2.1.2 WBS 5 days F ri 7/6 /07 T hu 7/12/07

11 2.1.3 T imeline/schedule 3 days T hu 7/12/07 Mon 7/16/07

12 2.1.4 Cost Baseline 2 days Mon 7/16/07 T ue 7/17/07

13 2.1.5 Responsibility Assignment Matrix (RAM) 2 days Mon 7/16/07 T ue 7/17/07

14 2.1.6 Communication Plan 2 days Mon 7/16/07 T ue 7/17/07

15 2.1.7 Change Contro l Plan 1 day Mon 7/16/07 Mon 7/16/07

16 2.1.8 R isk Response Plan 1 day Wed 7/18/07 Wed 7/18/07

17 2.2 Vendor Proposals and Coordination 0 days Mon 7/23/07 Mon 7/23/07

18 2.2.1 Movers 3 days Mon 7/23/07 Wed 7/25/07

19 2.2.2 IT /T elecom 4 days T hu 7/26/07 T ue 7/31/07

20 2.2.3 In terior Designers 3 days Wed 8/1/07 F ri 8/3 /07

21 2.3 Coord ination with Business T eams to be Relocated0 days Mon 7/23/07 Mon 7/23/07

22 2.3.1 Approved Seating Charts 5 days Mon 8/6/07 F ri 8/10/07

23 2.3.2 F ina lize Packing Instructions 1 day Wed 8/8/07 Wed 8/8/07

24 2.4 Approved PMP by Sponsor 1 day F ri 8/3 /07 F ri 8/3 /07

25 3.1 Vendor contracts signed 1 day F ri 7/27/07 F ri 7/27/07

26 3.2 Coordination with a ll teams 1 day Wed 8/15/07 Wed 8/15/07

27 3.2.1 Move day standby help 1 day F ri 8/17/07 F ri 8/17/07

28 3.2.2 Distribute packing instructions 0.5 days T hu 8/16/07 T hu 8/16/07

29 3.3 O ffice buildout inspection and approva l 0 days Mon 8/6/07 Mon 8/6/07

30 3.3.1 F urniture de livery inspection and approva l 1 day Mon 8/6/07 Mon 8/6/07

31 3.3.2 Inspect o ffice buildout and approval 1 day T ue 8/7/07 T ue 8/7/07

32 3.3.3 F ina l Inspection Before Move 1 day T ue 8/14/07 T ue 8/14/07

33 3.4 Rev ie w chang e req ue sts fo r app ro val o r re je ction s 41 days We d 7/11/07 We d 9/5 /07

34 3.5 Statu s rep orts - time , cost, roadb locks, minu te s41 days We d 7/11/07 We d 9/5 /07

44 4.1 Contracts Closed 2 days Wed 8/22/07 T hu 8/23/07

45 4.2 W arranties & Service Aggreements 5 days Mon 8/27/07 F ri 8/31/07

46 4.3 Confirmation of Live Operation o f Business 1 day Mon 8/27/07 Mon 8/27/07

47 4.4 Sponsor Signoff 2 days Wed 8/29/07 T hu 8/30/07

48 4.4.1 Post Move Inspection 1 day T hu 8/30/07 T hu 8/30/07

49 4.4.2 F ina l Project Mgmt Report to stakeholders 3 days F ri 8/31/07 T ue 9/4/07

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7/23

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M T W T F S S M T W T F S S M T W T F S S M T WJul 1, '07 Jul 8, '07 Jul 15, '07 Jul 22, '07

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Communication PlanProject Team: Free ParkingProject Name: Office Relocation

Topic of Communication Sponsor Project Manager Project Team Vendors

Business Groups to be relocated Frequency Method of Delivery

Office and Infrastructure Requirements Report

x x x Bi-monthly Meeting minutes filed on a shared drive

Project Mgmt Plan x x One-time PresentationProject Plan Updates x x x Monthly Meeting minutes filed

on a shared drive

Scope x x One-time PresentationWBS x x Weekly meetings Meeting minutes filed

on a shared drive

Timeline/Schedule x x x Weekly meetings Meeting minutes filed on a shared drive

Cost Estimate x x x x Monthly Meeting minutes filed on a shared drive

Budget Monitoring x Weekly meetings Meeting minutes filed on a shared drive

Risk ResponsePlan x x Weekly meetings Meeting minutes filed on a shared drive

Change Control x x x x Weekly meetings Meeting minutes filed on a shared drive

Lessons Learned x x One-time Presentation

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