1st Quarter Turner|Omega|Howard Joint ... - Official Website€¦ · DFW International Airport Construction Manager at-Risk (CMAR) #3. PROGRAM OVERVIEW. Dallas/Fort Worth International

2014 Quarterly MBE Program Report1st QuarterTurner|Omega|Howard Joint Venture (TOH JV)DFW International AirportConstruction Manager at-Risk (CMAR) #3

PROGRAM OVERVIEW

Dallas/Fort Worth International Airport Construction Manager at-Risk (CMAR) #3 is a multi-billion dollar capital program consisting of the construction of various infrastructure projects, including the Southgate Development Infrastructure, Consolidated Headquarters Water Tower, Terminal D Club 1 and 5 and Terminal E Curbside Carousel Roadway buyouts.

DFW has partnered with the joint venture team comprised of Turner Construction, Omega Contracting and R. D. Howard LLC., also known as the TOH JV, who has been selected to manage these projects over the next several years. We are also charged with achieving a 35 percent Minority Business Enterprise (MBE) participation goal set for this capital program. The TOH JV is committed to growing the capacity of MBE firms on the CMAR #3 Capital Program through the issuing of contracts and the implementing of a capacity building program, including the execution of two mentor-protégé agreements with local MWBE firms.

As a result, the TOH JV has partnered with K Strategies to develop and execute a comprehensive and effective MBE program for the CMAR #3 Program. The MBE program includes the following components: communications and marketing, public outreach, procurement, capacity building and contract compliance.

MBE Participation Summary

The primary measure of success for the MBE program is the achieving of the 35 percent MBE participation goal. The following table summarizes the MBE participation for the first quarter of 2014:

2014 1st Quarter MBE Program Report

MBE PARTICIPATION SUMMARY

CONTRACT CURRENT MBEPARTICIPATION

MBE AMOUNTCOMMITTED

PROJECT TOTALCOMMITTED

Base Contract - DBE 5.0% $56,906.00 $1,112,570.40

Base Contract - MBE 41.9% $466,119.45 $1,112,570.40

Benchmark DBE Goal: 20%

SA01 Southgate Plaza 36.8% 3,096,589.90 $8,415,606.90

Benchamark MBE Goal: 35%

SA02 ConsolidatedHeadquarters 52.3% $14,028,970.43 $26,825,030.72

Benchmark MBE Goal: 35%

SA03 Water Tower 45.4% $4,436,011.18 $9,760,545.48

Benchmark MBE Goal: 20%

SA04 Terminal D Clubs 1 & 5 30.0% $30,000.00 $100,000.00

Benchmark MBE Goal: 35%: Additional funds will be expanded to MBE subcontractors on work to be completed for which this SA will meet or exceed the 35% MBE goal.

TOH JV 2014 Quarterly MBE Program Report - 1st Quarter 1A Public Affairs Firm

KSTRATEGIES

COMMUNICATIONS & MARKETING

To communicate bid opportunities to the MBE community, the TOH JV has implemented various approaches for sharing information, including the following:

• TOH JV website (www.tohjv.com)• DFW solicitation schedules (www.dfwairport.com)• TOH JV Meet & Greet program• Pre-bid and CSP Conferences• Quarterly newsletters• Communication of opportunities via email correspondence• Communication of opportunities via local chambers, associations and trade organizations• Participation in networking and outreach events

The project team has created marketing collateral, including fliers, advertisements and informational documents, to communicate project information and bid opportunities, all of which are distributed electronically.

TOH JV Website

The TOH JV has launched a project website that acts as a clearing house for all information related to the CMAR #3 Program. Most notably, the website provides project information, bid opportunities information and details on how to do business with the TOH JV. Below is an image of the website’s home page:



KSTRATEGIES


TOH JV Newsletter

The project team has developed a TOH JV newsletter to be used for promoting and communicating MBE program milestones and successes. The quarterly newsletter also features spotlight stories about MBE firmsperforming work on the project. As with other communications and marketing collateral, the newsletter is distributed electronically to the MBE community and featured on the TOH JV website, www.tohjv.com. Below is a sample of the TOH JV quarterly newsletter.

PUBLIC OUTREACH

The TOH JV is committed to reaching out to the MBE community through the coordination and participationof networkers, luncheons, informational meetings, pre-bid conferences, procurement roundtables and one-on-one meetings. Each of these outreach methods provides the project team with a forum for communicating the project bid opportunities. These efforts also allow the TOH JV to develop strategic relationships with MBE firms that can lead to meaningful opportunities on the CMAR #3 Program.


KSTRATEGIES


Advocacy Partnerships

The project team has partnered with several local minority chambers, contractors associations and tradeorganizations in an effort to connect with as many MBE firms as possible. Listed below are the organizationswe have partnered with for our public outreach efforts:

• Asian American Contractors Association of Texas• Black Contractors Association• Dallas Black Chamber of Commerce• DFW Minority Supplier Development Council• Fort Worth Hispanic Chamber of Commerce• Fort Worth Metropolitan Black Chamber of Commerce• Greater Dallas Asian American Chamber of Commerce• Greater Dallas Hispanic Chamber of Commerce• Regional Hispanic Contractors Association

During the first quarter of 2014, the TOH JV partners have attended and participated in the following nine major public outreach events and activities:

MBE OUTREACH EVENTSEVENT DATE EVENT HOST ORGANIZATION

1/15/14 Installation of the Board of Directors Dallas/Fort Worth Minority Supplier Development Council

1/27/14 Spotlight on Construction Dallas Black Contractors Association

2/6/14 Dallas Business Journal Minority Business Leaders Luncheon Dallas Business Journal

2/13/14 USPAACC-SW Corporate Advisory Board (CAB) Meeting

U.S. Pan Asian American Chamber of Commerce

2/20/14 BCA Business Briefing Dallas Black Contractors Association

2/20/14 Dallas Big Influence Social Latino

2/25/14 1st MDPC Meeting Minority Design Professionals Council

2/26/14 Innovation Series The Inclusive Supply Chain Working Group

2/27/14 Business-to-Business Roundtable Agenda for Building Capacity


KSTRATEGIES


Meet & Greet Program

In an effort to meet capable and qualified MBE firms to pursue opportunities on the CMAR #3 Program, a one-on-one Meet & Greet program has been implemented to allow the project team to meet MBE firms and to discuss opportunities. More specifically, these one-on-one meetings provide opportunities to learn more about the services, experience, and level of interest of MBE firms have in pursuing CMAR #3 Program opportunities.

Below is the Meet & Greet program flier used to communicate the one-on-one opportunities to the MBE community:


KSTRATEGIES

3/4/14 Hard Hat Construction Expo Dallas/Fort Worth Minority Supplier Development Council

3/6/14 Architecture, Construction & Engineering Roundtable Women’s Business Council - Southwest

3/18/14 Board Elections & Membership Luncheon

Board Elections & Membership Luncheon

3/19/14 Open House & Reception Downtown Dallas, Inc.

3/26/14 Construction Worker Appreciation Event Regional Hispanic Contractors Association

3/26/14 Board of Directors Inauguration Ceremony & Reception Regional Hispanic Contractors Association


During first quarter of 2014, the TOH JV Team met with 11 MBE firms through the Meet & Greet program. Below is the list of companies that participated in the one-on-one meetings.

PROCUREMENT

The procurement process that was put in place to provide MBE firms the opportunity to learn how to do business with the TOH JV team is going succssesful. The procument process still includes pre-bid conferences that allow the project team to share the following information:

• Project Team• Bid Package Scope• Site Logistics• Safety & Security• Insurance and ROCIP Requirements• Bid Requirements• MBE Requirements• Bid Schedule• Contact Information


KSTRATEGIES

ONE-ON-ONE MEETINGDATE COMPANY TRADE / SERVICE

1/22/14 Triune General Contractor

1/23/14 Centerline Supply Supplier of Highway Traffic Safety Supplies

1/30/14 Amper Security Security Officer Staffing

2/3/14 QMF Steel Inc. Metal and Steel Fabrication

2/10/14 3i Construction General Contractor

2/13/14 Quality Principle Quality Control Services

2/17/14 Intercermaic Tile Flooring

3/3/14 HIB Technical Service Inc. Telecommunications

3/6/14 Duron Building Specialities Division 10 Specialties

3/6/14 Allegiant Wealth Management Business Capital & Financing

3/26/14 Beard Integrated Mechanical & Plumbing


Below is an example of a handout explaining how to submit a responsive bid.

These handouts have been used to ensure that capable and qualified firms are invited and have a large presence at the pre-bid conferences.


KSTRATEGIES

Minority Business Enterprise (MBE) Program

IN EFFECT Please review all Bids/Proposal

Documents CAREFULLY!

STOP

FAILURE to comply with the new MBE requirements will deem your

Bids/Proposals Non-Responsive with no Further Consideration.

Submitting a Responsive BID Check List

SUBMITTAL OF PROPOSALS

1. Provide All information requested in the Solicitation

2. Preliminary Schedule of subcontractors (PSS) Form: Complete the PSS form in its entirety which includes any proposed

subcontractors, if any, to be used by listing the correct company name, certification status, description of material or service being provided or performed, and the dollar amount and percentage of work to be contracted

(Ensure all calculations are correct and the document is signed)

3. If claiming MBE participation and credit, a current (un-expired) MBE certification from an approved certification agency must be submitted with bid. The following are the approved certification agencies: North Central Texas Regional Certification Agency (NCTRCA) D/FW Minority Supplier Diversity Council (DFWMSDC)

4. Proposal submittal must be SEALED and clearly marked with the Firms

Name, Solicitation Number, Proposal, Bid Package and addressed to the attention of Turner | Omega | Howard. Fax bids are NOT acceptable.

5. Ensure proposal is signed by all interested parties in the solicitation

6. Late Bids/Proposals. Please note the time, date and delivery location (or

mailing address if submitted by U.S. Postal Service). Late bids or proposals will not be accepted

7. If claiming MBE participation and credit, an MBE firm MUST have a physical office in one of the 12 counties making up DFW’s Relevant Market Area. Collin, Dallas, Delta, Denton, Ellis, Hunt, Johnson, Kaufman, Parker, Rockwall, Tarrant, Wise


Below is an example of a CSP Conference flier that was distributed.

The chart below shows a list of pre-bid conferences that were conducted during the first quarter of 2014 for the CMAR #3 Program:

PRE-BID & CSP CONFERENCES

DATE SUPPLEMENTAL AGREEMENT (SA) BID PACKAGE / CSP

1/9/14 SA02 Consolidated Headquarters - Interior Construction and Site Work

2/18/14 SA04 Terminal D, Club 1 Interior Construction Finish

3/27/14 SA01 Southgate Plaza Traffic Signal - Traffic Control - Traffic Control - Concrete, Pavement Markings and Traffic Signal - Electrical


KSTRATEGIES


CAPACITY BUILDING

The TOH JV has established a capacity building program to provide contractors with resources, technical assistance and field-side training to build their capability and provide the appropriate levels of services needed for CMAR #3 projects. The capacity building efforts include a formal capacity building program and the execution of a mentor-protégé program.

Turner School of Construction

In an effort to promote MBE firms and expand the opportunities available for these firms on the CMAR #3 program, the TOH JV has implemented a construction management training program offered to MBE firms interested in opportunities on CMAR #3 projects. The program launched on Sept. 12, 2014 at the DFW Minority Supplier Development Council. Turner Construction staff taught participants best practices for construction management, while creating a forum for networking and establishing relationships.

Below is the marketing flier for the 10-week program that was distributed to the MBE community:

Class Topics:

•AccountingBasics&CashManagement

•Contract&RiskManagement

•Estimating,Bidding&Procurement

•FieldOperations&Scheduling

•ManagingHumanCapital

•Safety,Insurance&Bonding

•Sales,Marketing&Networking

•SettingupaBusiness&Management

•Technologies&TrendsinConstruction


KSTRATEGIES

PROGRAM BACKGROUND The Turner School of Construction Management for Small, Disadvantaged, Minority-Owned, Women-Owned and Veteran-Owned Businesses is the oldest community outreach program in Turner’s history. The program has been offered across the country for more thirty years, oftentimes in connection with a major project in a particular city. This year we are excited to partner with DFW Airport for this series as Turner|Omega|Howard serves as the Airport’s Construction Manager at Risk.

Beginning September 12th and continuing for ten weeks, the classes will be held every

Thursday from 6:00 to 8:00 PM.

The FREE series will incorporate guidelines for working at DFW Airport and include topics such as:

THE TSCM ADVANTAGEThe Turner School of Construction Management provides the following advantages:

> Meet other S/D/M/W/VBE’s that have similar experiences

> Learn how to do business with a larger general contractor

> Enhance your managerial, technical and administrative expertise

> Become more competitive

> Develop a relationship with Turner and DFW Airport

> Gain access to Turner’s Online University for additional courses

Brought to you by:

T U R N E R S C H O O L OF CONSTRUCTION MANAGEMENT

Building the Future

LOCATIONDallas/Fort Worth Minority Supplier Development Council8828 North Stemmons Freeway, Suite 550Dallas, Texas 75247 | 214.630.0747

INFORMATION & REGISTRATIONFor more information please call Tiffiny Summers at 512.520.2700. E-mail Registration Form to Sharon Backiel at [email protected]. Space is limited. Registration deadline is August 28, 2013.

Suppor t ing Organizat ions:

Dal las/For t Wor th , Texas

> Sales, Marketing & Networking

> Safety, Insurance & Bonding

> Field Operations & Scheduling

> Managing Human Capital

> Contract & Risk Management

> Setting up a Business & Management

> Estimating, Bidding & Procurement

> Accounting Basics & Cash Management

> Technologies & Trends in Construction


Mentor-Protégé Agreement

In addition to growing the capacity of MBE firms through the awarding of contracts, the project team is also committed to providing technical and field training for selected MBE firms on the CMAR #3 Program through the execution of amentor-protégéprogram.TheTOH JV teamhas committed to executing agreementswith two firms:NewWorldIndustries, Inc. and Bradley Douglas Construction Services, LLC.

NewWorld IndustriesandBradleyDouglasConstructionaremid-sizedgeneralcontractorsseekingopportunitiestohelp them build their firm’s capacity and competitiveness in the market. The TOH JV has developed agreements that provide the most effective technical assistance and field training possible to benefit both firms. These agreements are scheduled to be implemented in Fall 2014.

CONTRACT COMPLIANCE

The TOH JV has developed a contract compliance program that includes the process of monitoring all MBE contracts on the CMAR #3 Program. This process includes ensuring that MBE documentation is correct and submitted to DFW International Airport, and that MBE certifications are updated and current throughout the course of the contract. Any issues that may arise between the MBE firm and the prime contractor are managed, and also ensures timely payments are being made to the MBE firms. All of these steps are in place to ensure that the TOH JV is successful in achieving the 35 percent goal for all of its projects.

The chart below demonstrates the 27 MBE contractors who have been awarded contracts on the CMAR #3 Program to date.


KSTRATEGIES

Continued on next page

MBE CONTRACTS ISSUED

COMPANY SCOPE ETHNICITY SUPPLEMENTAL AGREEMENT (SA)

2CMD, Inc. Tilt-Up Panel, Concrete Deck Asian Indian SA 02

Alpha & Omega Equipment Electrical African American SA 03

Alpha Insulation & Waterproofing Fireproofing Asian SA 02

Amigo Services, Inc. Materials/Equipment Rental Hispanic SA 02

Bluebonnet Waste Control Dumpster Rentals Hispanic SA 01



KSTRATEGIES

C & C TX Concrete Pumping Concrete Pumping Hispanic SA 02

C, Green Scaping, LP General Trade Hispanic SA 03

Chambers Engineer Low Volttage System African American SA 02

Classic Steel, LP Iron Supply NativeAmerican SA 03

Copeland Concrete Concrete Placement African American SA 02

E. J. Smith & Company Concrete African American SA 02

Fraire’s Rebar, Inc. Installation of Rebar Hispanic SA 01

Gentzler Electrical Service Electrical Hispanic SA 02

GLM Concrete Services, LLC Concrete Hispanic SA 02

H. J. Russell General Contractor African American SA 01, SA 02, SA 03

Jerry Haynes Elec. Electrical African American SA 03

K Strategies Diversity Program Management African American SA 01, SA 02, SA 03,

SA 04

Mas-Tek Engineering & Associates Geotechnical Earthwork & Testing African American SA 01

Milestone Consultants Scheduling Indian BASE, SA 01, SA 02, SA 03, SA 04


SUMMARY

The TOH JV is committed to executing an effective MBE program to maximize MBE participation on our projects. To ensure we are actively including MBE firms in the development of the CMAR #3 Program, we will continue to evaluate the MBE program and look for ways to continue to grow the number of MBE firms on the project.

CONTACT INFORMATION

Tom WoesteVice President / Construction ExecutiveTurner | Omega | Howard [email protected]

Ruben LandaMBE Program DirectorK Strategies [email protected]

Jocelyn RollersonMBE Program ManagerK Strategies Group [email protected]


KSTRATEGIES

www.tohjv.com www.dfwairport.com [email protected]

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