SAP SD Training Sales Order Header, Line item and Schedule Line item

Exercise Questions to be done for this Training Session.

1.What is the Inco Terms for SAP Sales Order # 5085 ? Answer=CFR (COST AND FRIGHT)OR CIF

2. What is the Payment Terms for SAP Sales Order # 5085 ? Answer=ZB01

3. How many line items are there in the SAP sales order # 5085 ? Answer=1

4. What is the PO # for the SAP sales order # 5085 ?Answer=AIT-432990

5. What is the PO Date for SAP sales order # 5085 ?Answer=28.04.1997

6. What is the sales order creation date for # 5085 ?Answer=28.04.1997

7. Is the pricing date different from the SAP sales order creation date for # 5085 ?Answer=No same date

8. What is the sales area for SAP Sales order # 5085 ?Answer=UAEH/FF/AA

9. What is the total value of the SAP Sales Order # 5085 ?Answer=990.000,00

10. What is the currency of the sales order # 5085 ?Answer=INR

11. What is the delivering plant for sales order # 5085 ?Answer=UAE1

12. What is the sales Unit of Measure for Line Item No. 10 in the SAP Sales Order # 5085 ?Answer=EA,PC,PALLET,KG ETC

13. What is the Route that has been determined for the SAP Sales Order # 5085 or line item 10 ?Answer=R00040

14. Is Line Item 10 of the sales order # 5085 Rejected ?Answer=No

Questions Related to Document Flow in SAP 15. What is the Invoice # for sales order # 5085 ?Answer=Invoice (F2) 0090005302 / 10

16. What is the Goods Issue # for Sales Order # 5085 ?Answer=GD goods issue:delvy 0049006133 / 1

Questions Related to Sales Document and Line Item Status in SAP 17. What is the delivery status of the sap sales order # 5085 ?Answer=fully delivered18. What is the total processing status of the SAP Sales Order # 5085 ?Answer=Complete19. What is the delivery status of line item 10 of SAP Sales Order # 5085 ?Answer=Fully Delivered20. What is the billing status of the line item 10 of SAP Sales Order # 5085 ?Answer=Fully Invoiced21. What is the Goods Issue Status of the line item 10 of SAP Sales Order # 5085 ?Answer=Complete goods issue22. Can you tell if any items have been rejected from the SAP Sales Document Status of Order # 5085 ( Without going into the Reason for Rejection tab?Answer=yes under rejection status Descriptive Questions Please explain in words based on your understanding. Do not worry about others answers

24. What are the uses of Document Flow ?It gives complete information about the OTC life cycle data and the transaction flow.

25. What are the uses of Status at the Line Item level and Header Level ?Header gives the status of the entire order and line items gives the status of each item in the order. If an order has multiple items it is easy to know the status of each item than going through the status of the entire order at the header level.26. Give some examples of Sales Unit of Measures as used in SAP ?PC, Pallet, EA etc27. Give some examples of Payment Terms as used in SAP ?immediate, net 30, Net 45 days etc28. What does the percentage in the Payment Terms description indicate ? ( For example, Net 30, 2% )Ans: The total payment has to be made within 30days of invoicing. There will be incentives for early payment like 2% for 14 days, 1% for 20 days etc29. What is the difference between PO Date, Sales Order Creation date and Pricing Date ?Sales Order : the day the order is created in the SAP system,PO order is the date when the order is actually madePricing date is the date on which the price is accounted for.ERRORS IN SAP OR:harishJanuary 12, 2012 at 11:12 pm#1.When ever i go to create a sales order. I recieve an error messageSales document not defined to the enterprise structure that i created.SOLUTION:Please go through the enterprise structure class and doc type class. Also, this forum is only for students of Magna Training.My billing document is saved but not creating a subsequent accounting document.Earlier I was getting an error that GL account and account assignment group do not match.I checked the account key in VKOA, G/L and provision accounts are identical there.I tried to play around with it but dint work rather my currency in billing document is showing as DEM now which is expired as opposed to EUR which I have in my original sales order.Why is that happening?

25. What are the uses of Status at the Line Item level and Header Level ?The status conditions shown in the header provide a single view as to the processing status of the order. This includes:1 An overall status.2. Whether any of the order lines were rejected.3. Delivery status.4. Credit status (if applicable).5. Overall blocked status.The same header status screen provides completeness status information for the component parts of the order (Header data, header delivery data, header billing data, item data, item delivery data, and item billing data). This can be helpful for use in problem resolution.24. What are the uses of Document Flow ?Ans: We can track all the documents flow and the subsecuent documents from the current document.its applicable in both Sales Document header level and also Sales Document item level.Inquiry(IN)->Quotation(QT)->Order(OR) ->Delivery(DC)->Billing(BD)->Contract(CT)->Order(OR)->Delivery(DC)->Billing(BD)->Scheduling Agreement(SA)->Delivery(DC)->Billing(BD)26. Give some examples of Sales Unit of Measures as used in SAP ?Ans:PC-Piece(s)BT-BottleCAN-CanisterDZ-DozenEA-EachG-GramIN-InchesKG-Kilogram27. Give some examples of Payment Terms as used in SAP ?Ans:0001-Payable inmediatelly Due net0002-Within 14 days 3% cash discountWithin 30 days 2% cash discountWithin 45 days Due net0004-Within 14 days 3% cash discountWithin 30 days 1% cash discountWithin 60 days Due net28. What does the percentage in the Payment Terms description indicate ? ( For example, Net 30, 2% )Ans: Indicate when the due for the sales Order and the Discount cash discount applicable if paid in previous intervals0002-Within 14 days 3% cash discount > if paid the Net in the first 14 days after the billing 3% cash discount will be applyWithin 30 days 2% cash discount > if paid the Net within 15-30 days after the billing 2% cash discount will be applyWithin 45 days Due net > The due has to be paid the net in the 45 days after billing29. What is the difference between PO Date, Sales Order Creation date and Pricing Date ?Ans:PO Date: Date of the Customer Purchase Order. We can backed or fowarded depending our needs by default is todays dateSales Order: Date in which the Purchase Order is entered in our system by the Sales Department.Pricing Date: Date in which the price is applied to the order, by default its today date.

How to Create a Sales Order in SAP

To create a Sales Order in SAP, follow these steps.Transaction Code :VA01Menu path :[ Logistics -> Sales & Distribution -> Sales -> Order -> Create Sales order ]Step No. 1 :Choose Order Type as OR ( SAP Standard Sales Order )

Step No. 2 :Choose the Sales Organization = 1000, Distribution Channel = 10 , Division = 00 and hit enterStep No. 3 :Choose a Customer , say 1400 and a PO Number say Test PO

Step No. 4 :Enter a material Number and quantity and click on Save. The SAP Sales Order Number will be displayed in the status bar.

order 13996 createdSiva,Here is the job requirement I mentioned earlier. After the training ( and a lot of practice ) do you think we will be a good fit for a position like this. There are lot of Transferable skills, my question is more specific to SAP part.PERFORMANCE SUMMARY: This position is primarily responsible for working closely with the Sales & Marketing function to develop and implement business solutions to positively impact operational activities.RESPONSIBILITIES: Define and deliver business requirements and work with internal information services team to deliver technologically sound solutions. Define, design, develop and implement business solutions via SAP configuration, new development and/or modification to current business processes. Promote change through strong communication, team building.EXPERIENCE REQUIRED: Candidates must have 3 to 5 years experience with ERP systems, in order-to-cash and/or other sales processes.

Scenario:When the Order quantity is less than Min Order Quantity Take minimum order quantity 100 EA into account in item 000010 Warning appeared in status bar.When tried to save again a prompt Save Incomplete Document appears and another warning Pricing error: Mandatory condition PR00 is missing is shown in status bar.Order is saved. ( Order number 13894).For the Save incomplete document, no problemWhat Im trying to understand is the Pricing error.SOLUTION:FOR Pricing error: Mandatory condition PR00 is missingI went to Item Data, condition,analysis, clicked on PR00,Access detail 40(PR00).I notice the material DIMOKK-17, has no pricing details and I concluded that the pricing condition (VK11) hasnt been created. I can solve the problem.

Ronaldo, I created an order simulating the same set of conditions 13907 ( For Customer 1400 , Sales Area 1000/10/00 and material DIMOKK-17 ). You can see from the pricing access sequence associated with PR00 ( which in this case is PR02 ) , somebody has un-set the Exclusive flag.Because of this reason, since 2 condition records are maintained in VK12, the system picked the first and is still showing the second one. Ideally this should ONLY happen for variant conditions or discounts ,however, someone inadvertently changed the PR02 access sequence.

Scenarios 1.Two materials with different terms of payments and different delivery locations.2.Requested delivery date is 19.12.201.

Two error messages as below:1.No schedule lines due for delivery up to the selected date2.Item 000020: delivery split because of different shipping pointsSecond one understandable.With first one not sure why is it occurring:I am doing the delivery on 19.12.2011.Materials are in stock,checked in MMBE.Found the problem. Documenting it as I write this comment. Look at Reason 4 section of the postNo Schedule Lines Due for Delivery upto selected date in SAP