1help.clicklearn.dk/.../AcmeSolutionOverview.docx · Web viewOnce a customer is created the information is kept up to date by modifying the information as addresses and contact details

ClickLearn molMay 26, 2023

Acme Solution Overview 1/299

1. Acme Sales Management........................................................................................................................... 341.1. Acme Process Sales Order................................................................................................................. 34

1.1.1. BDR for Sales, Order.................................................................................................................. 34

1.1.2. Enter Customer Order................................................................................................................. 34

1.1.3. Receive Customer Order from EDI/MHS/XML............................................................................34

1.1.4. Enter Customer Order, Additional Activities or Information.........................................................34

1.1.5. Confirm Customer Order.............................................................................................................34

1.1.6. Release Customer Order............................................................................................................35

1.1.7. Handle Customer Order, Additional Activities.............................................................................35

1.1.8. Reserve Customer Order............................................................................................................35

1.1.9. Manage Customer Order............................................................................................................35

1.2. Acme Process Customer Management..............................................................................................361.2.1. Create Customer and Contacts...................................................................................................36

1.2.2. Manage Customer and Contacts.................................................................................................36

1.2.3. Define Customer Credit Control..................................................................................................37

1.3. Acme Process Customer Price List and Agreement Management.....................................................391.3.1. BDR for Pricing........................................................................................................................... 39

1.3.2. Manage Standard Prices.............................................................................................................39

1.3.3. Manage Customer Price Lists.....................................................................................................39

1.3.4. Manage Customer Agreements..................................................................................................39

1.3.5. Manage Campaigns.................................................................................................................... 39

1.3.6. Send Price List to Customer.......................................................................................................39

1.3.7. Manage Commission.................................................................................................................. 39

1.3.8. Manage Rebates......................................................................................................................... 39

1.4. Run Final Rebate Settlement..............................................................................................................391.4.1. Introduction................................................................................................................................. 39

1.4.1.1. Objective................................................................................................................................. 391.4.1.2. Background information..........................................................................................................39

1.4.2. Steps........................................................................................................................................... 40

1.5. Run Periodic Rebate Settlement.........................................................................................................401.5.1. Introduction................................................................................................................................. 40


1.5.2. Steps........................................................................................................................................... 40

1.6. Enter Rebate Agreement.................................................................................................................... 401.6.1. Introduction................................................................................................................................. 40


1.6.2. Steps........................................................................................................................................... 41

1.7. Calculate and Handle Commissions...................................................................................................411.7.1. Introduction................................................................................................................................. 41


1.7.2. Steps........................................................................................................................................... 42

1.8. Enter External Commission Agreement..............................................................................................421.8.1. Introduction................................................................................................................................. 42

Acme Solution Overview 5/26/2023 1/299




1.8.2. Steps........................................................................................................................................... 42

1.9. Enter Internal Commission Agreement...............................................................................................421.9.1. Introduction................................................................................................................................. 42


1.9.2. Steps........................................................................................................................................... 43

1.10. Enter Commission Agreement............................................................................................................431.10.1. Introduction................................................................................................................................. 43

1.10.1.1. Objective............................................................................................................................. 431.10.1.2. Background information......................................................................................................44

1.10.2. Steps........................................................................................................................................... 44

1.11. Send Price List to Customer via EDI/MHS..........................................................................................441.11.1. Introduction................................................................................................................................. 44


1.11.2. Steps........................................................................................................................................... 44

1.12. Manage Assortment Campaigns without Supplier Agreement (Retail ext)..........................................441.12.1. Introduction................................................................................................................................. 44


1.12.2. Steps........................................................................................................................................... 45

1.13. Manage Assortment Campaigns (Retail ext).......................................................................................451.13.1. Introduction................................................................................................................................. 45


1.13.2. Steps........................................................................................................................................... 45

1.14. Add campaign for sales promotion......................................................................................................451.14.1. Introduction................................................................................................................................. 45


1.14.2. Steps........................................................................................................................................... 47

1.15. Add general campaign for Assortment................................................................................................471.15.1. Introduction................................................................................................................................. 47


1.15.2. Steps........................................................................................................................................... 47

1.16. Add general campaign supported with purchase agreement..............................................................471.16.1. Introduction................................................................................................................................. 47


1.16.2. Steps........................................................................................................................................... 48

1.17. Add general campaign for parts..........................................................................................................481.17.1. Introduction................................................................................................................................. 48


1.17.2. Steps........................................................................................................................................... 49

1.18. Manage Campaigns............................................................................................................................ 491.18.1. Introduction................................................................................................................................. 49





1.18.2. Steps........................................................................................................................................... 50

1.19. Enter Customer Agreement - Deal per Assortment.............................................................................501.19.1. Introduction................................................................................................................................. 50


1.19.2. Steps........................................................................................................................................... 50

1.20. Enter Customer Agreement - Discount for Sales group......................................................................501.20.1. Introduction................................................................................................................................. 50


1.20.2. Steps........................................................................................................................................... 51

1.21. Enter Customer Agreement for Part....................................................................................................511.21.1. Introduction................................................................................................................................. 51


1.21.2. Steps........................................................................................................................................... 51

1.22. Maintain Price Lists............................................................................................................................. 511.22.1. Introduction................................................................................................................................. 51


1.22.2. Steps........................................................................................................................................... 52

1.23. Enter Price Lists, CTO Basic...............................................................................................................521.23.1. Introduction................................................................................................................................. 52


1.23.2. Steps........................................................................................................................................... 53

1.24. Enter Price Lists, CTO........................................................................................................................ 531.24.1. Introduction................................................................................................................................. 53


1.24.2. Steps........................................................................................................................................... 53

1.25. Update Cost based Price List..............................................................................................................531.25.1. Introduction................................................................................................................................. 53


1.25.2. Steps........................................................................................................................................... 54

1.26. Enter Cost Based Price List................................................................................................................541.26.1. Introduction................................................................................................................................. 54


1.26.2. Steps........................................................................................................................................... 56

1.27. Enter Assortment Based Price List.....................................................................................................561.27.1. Introduction................................................................................................................................. 56


1.27.2. Steps........................................................................................................................................... 56

1.28. Enter Unit based Price List.................................................................................................................. 561.28.1. Introduction................................................................................................................................. 56


1.28.2. Steps........................................................................................................................................... 57




1.29. Enter Price List.................................................................................................................................... 571.29.1. Introduction................................................................................................................................. 57


1.29.2. Steps........................................................................................................................................... 58

1.30. Manage Standard Prices.................................................................................................................... 581.30.1. Introduction................................................................................................................................. 58


1.30.2. Steps........................................................................................................................................... 59

1.31. Define Customer Credit Control..........................................................................................................591.31.1. Introduction................................................................................................................................. 59


1.31.2. Steps........................................................................................................................................... 60

1.32. Manually Update Customer................................................................................................................. 601.32.1. Introduction................................................................................................................................. 60


1.32.2. Steps........................................................................................................................................... 60

1.33. Create Internal Customer based on Template....................................................................................601.33.1. Introduction................................................................................................................................. 60


1.33.2. Steps........................................................................................................................................... 61

1.34. Create Customer and Customer Hierarchy.........................................................................................611.34.1. Introduction................................................................................................................................. 61


1.34.2. Steps........................................................................................................................................... 61

1.35. Create Internal Customer.................................................................................................................... 611.35.1. Introduction................................................................................................................................. 61


1.35.2. Steps........................................................................................................................................... 62

1.36. Create Customer from Sales & Marketing (CRM)...............................................................................621.36.1. Introduction................................................................................................................................. 62


1.36.2. Steps........................................................................................................................................... 63

1.37. Manually Create Customer................................................................................................................. 631.37.1. Introduction................................................................................................................................. 63


1.37.2. Steps........................................................................................................................................... 64

1.38. BDR Schedule Reservation................................................................................................................641.38.1. Introduction................................................................................................................................. 64


1.38.2. Steps........................................................................................................................................... 65

1.39. Change/update price........................................................................................................................... 651.39.1. Introduction................................................................................................................................. 65





1.39.2. Steps........................................................................................................................................... 65

1.40. Change Delivery Information...............................................................................................................651.40.1. Introduction................................................................................................................................. 65


1.40.2. Steps........................................................................................................................................... 66

1.41. Change Delivery date/qty.................................................................................................................... 661.41.1. Introduction................................................................................................................................. 66


1.41.2. Steps........................................................................................................................................... 67

1.42. Run Automatic Reservation of Box Order Line, Started Manually (Retail ext)....................................671.42.1. Introduction................................................................................................................................. 67


1.42.2. Steps........................................................................................................................................... 68

1.43. Run Automatic Reservation of Customer Order Line, Started Manually.............................................681.43.1. Introduction................................................................................................................................. 68


1.43.2. Steps........................................................................................................................................... 68

1.44. Run Automatic Reservation of Customer Order, Started by Order Type............................................681.44.1. Introduction................................................................................................................................. 68


1.44.2. Steps........................................................................................................................................... 68

1.45. Run Automatic Reservation of Customer Order, Started Manually.....................................................681.45.1. Introduction................................................................................................................................. 68


1.45.2. Steps........................................................................................................................................... 69

1.46. Run Automatic Reservation of a Batch of Customer Orders per Site, Started by Scheduled Task.....691.46.1. Introduction................................................................................................................................. 69


1.46.2. Steps........................................................................................................................................... 69

1.47. Run Automatic Reservation of a Batch of Customer Orders per Site, Started Manually.....................691.47.1. Introduction................................................................................................................................. 69


1.47.2. Steps........................................................................................................................................... 69

1.48. Manually Reserve Customer Order Line.............................................................................................691.48.1. Introduction................................................................................................................................. 69


1.48.2. Steps........................................................................................................................................... 70

1.49. Reserve Customer Order (Std)...........................................................................................................701.49.1. Introduction................................................................................................................................. 70





1.49.2. Steps........................................................................................................................................... 71

1.50. Handle Customer Order, Additional Activities (std).............................................................................711.50.1. Introduction................................................................................................................................. 71


1.50.2. Steps........................................................................................................................................... 72

1.51. Release Customer Order.................................................................................................................... 721.51.1. Introduction................................................................................................................................. 72


1.51.2. Steps........................................................................................................................................... 73

1.52. Send Customer Order Confirmation via EDI.......................................................................................731.52.1. Introduction................................................................................................................................. 73


1.52.2. Steps........................................................................................................................................... 74

1.53. Email Customer Order Confirmation...................................................................................................741.53.1. Introduction................................................................................................................................. 74


1.53.2. Steps........................................................................................................................................... 74

1.54. Print Customer Order Confirmation.....................................................................................................741.54.1. Introduction................................................................................................................................. 74


1.54.2. Steps........................................................................................................................................... 75

1.55. Confirm Customer Order..................................................................................................................... 751.55.1. Introduction................................................................................................................................. 75


1.55.2. Steps........................................................................................................................................... 76

1.56. BDR for Charges................................................................................................................................. 761.56.1. Introduction................................................................................................................................. 76


1.56.2. Steps........................................................................................................................................... 76

1.57. Enter Customer Order CTO, Additional Activities or Information........................................................761.57.1. Introduction................................................................................................................................. 76


1.57.2. Steps........................................................................................................................................... 77

1.58. Source Non-sourced Customer Order Lines.......................................................................................771.58.1. Introduction................................................................................................................................. 77


1.58.2. Steps........................................................................................................................................... 77

1.59. Stage Billing on Customer Order........................................................................................................771.59.1. Introduction................................................................................................................................. 77


1.59.2. Steps........................................................................................................................................... 78




1.60. Handle Tax, Discount and/or Charges................................................................................................781.60.1. Introduction................................................................................................................................. 78


1.60.2. Steps........................................................................................................................................... 79

1.61. Connect Customer Order Line to Project Activity................................................................................791.61.1. Introduction................................................................................................................................. 79


1.61.2. Steps........................................................................................................................................... 79

1.62. Enter Customer Order, Additional Activities or Information.................................................................791.62.1. Introduction................................................................................................................................. 79


1.62.2. Steps........................................................................................................................................... 81

1.63. Receive Customer Order Change Request from EDI/MHS/XML........................................................811.63.1. Introduction................................................................................................................................. 81


1.63.2. Steps........................................................................................................................................... 81

1.64. Receive Customer Order from EDI/MHS/XML....................................................................................811.64.1. Introduction................................................................................................................................. 81


1.64.2. Steps........................................................................................................................................... 81

1.65. Manually Create Customer Order, CTO..............................................................................................811.65.1. Introduction................................................................................................................................. 81


1.65.2. Steps........................................................................................................................................... 82

1.66. Manually Create Customer Order, Basic............................................................................................821.66.1. Introduction................................................................................................................................. 82


1.66.2. Steps........................................................................................................................................... 82

1.67. Enter Customer Order......................................................................................................................... 821.67.1. Introduction................................................................................................................................. 82


1.67.2. Steps........................................................................................................................................... 84

1.68. BDR for Delivery Confirmation............................................................................................................841.68.1. Introduction................................................................................................................................. 84


1.68.2. Steps........................................................................................................................................... 84

1.69. BDR for Customer Consignment Stock...............................................................................................841.69.1. Introduction................................................................................................................................. 84


1.69.2. Steps........................................................................................................................................... 85

1.70. BDR for Sales Quotation..................................................................................................................... 851.70.1. Introduction................................................................................................................................. 85





1.70.2. Steps........................................................................................................................................... 86

1.71. BDR for Sourcing................................................................................................................................ 861.71.1. Introduction................................................................................................................................. 86


1.71.2. Steps........................................................................................................................................... 86

1.72. BDR for Shipping by Route................................................................................................................. 861.72.1. Introduction................................................................................................................................. 86


1.72.2. Steps........................................................................................................................................... 87

1.73. BDR for Sales..................................................................................................................................... 871.73.1. Introduction................................................................................................................................. 87


1.73.2. Steps........................................................................................................................................... 89

1.74. BDR for Freight................................................................................................................................... 891.74.1. Introduction................................................................................................................................. 89


1.74.2. Steps........................................................................................................................................... 89

1.75. BDR for Pricing................................................................................................................................... 891.75.1. Introduction................................................................................................................................. 89


1.75.2. Steps........................................................................................................................................... 90

1.76. BDR for Supply Chain Relations.........................................................................................................901.76.1. Introduction................................................................................................................................. 90


1.76.2. Steps........................................................................................................................................... 91

2. Acme Procurement Management................................................................................................................912.1. Acme Process Purchase Order...........................................................................................................91

2.1.1. BDR for Manage Purchase.........................................................................................................92

2.1.2. Enter Purchase Requisition.........................................................................................................92

2.1.3. Handle Purchase Requisition......................................................................................................92

2.1.4. Purchase Authorization...............................................................................................................93

2.1.5. Handle Purchase Order..............................................................................................................93

2.1.6. Create Supplier Agreement Release...........................................................................................93

2.1.7. Print and/or Send Purchase Order..............................................................................................93

2.1.8. Purchase Order Confirmation.....................................................................................................93

2.1.9. Supplier Material Function..........................................................................................................93

2.1.10. Manage and Monitor Purchase Order.........................................................................................93

2.1.11. Authorization Rule Setup............................................................................................................94

2.1.12. Handle Purchase Order Change Order.......................................................................................94

2.2. Acme Process Supplier Management.................................................................................................942.2.1. Create Supplier........................................................................................................................... 94




2.2.2. Manage Supplier......................................................................................................................... 95

2.3. Acme Process Supplier Agreement Management..............................................................................962.3.1. Enter Supplier Agreement...........................................................................................................96

2.3.2. Enter Request for Supplier Agreement Quotation.......................................................................97

2.3.3. Handle Supplier Agreement Quotation........................................................................................98

2.3.4. Re-Negotiate Supplier Agreement..............................................................................................99

2.4. Re-Negotiate Supplier Agreement......................................................................................................992.4.1. Introduction................................................................................................................................. 99

2.4.1.1. Objective............................................................................................................................... 1002.4.1.2. Background information........................................................................................................100

2.4.2. Steps......................................................................................................................................... 101

2.5. Handle Supplier Agreement Quotation.............................................................................................1012.5.1. Introduction............................................................................................................................... 101


2.5.2. Steps......................................................................................................................................... 101

2.6. Enter Request for Supplier Agreement Quotation.............................................................................1012.6.1. Introduction............................................................................................................................... 101


2.6.2. Steps......................................................................................................................................... 102

2.7. Create Part and Manage Agreement Prices from eBuyer (Scand ext.).............................................1022.7.1. Introduction............................................................................................................................... 102


2.7.2. Steps......................................................................................................................................... 103

2.8. Create and manage Agreement prices and terms, EDI import (PRICAT).........................................1032.8.1. Introduction............................................................................................................................... 103


2.8.2. Steps......................................................................................................................................... 103

2.9. Create and manage Agreement prices and terms, excel import (SDMan)........................................1032.9.1. Introduction............................................................................................................................... 103


2.9.2. Steps......................................................................................................................................... 104

2.10. Enter Blanket Purchase Order..........................................................................................................1042.10.1. Introduction............................................................................................................................... 104

2.10.1.1. Objective........................................................................................................................... 1042.10.1.2. Background information....................................................................................................104

2.10.2. Steps......................................................................................................................................... 104

2.11. Enter Purchase Agreement...............................................................................................................1042.11.1. Introduction............................................................................................................................... 104


2.11.2. Steps......................................................................................................................................... 105

2.12. Approve supplier for Quality/Environmental std................................................................................1052.12.1. Introduction............................................................................................................................... 105


2.12.2. Steps......................................................................................................................................... 106




2.13. Add supplier to Approved suppliers list.............................................................................................1062.13.1. Introduction............................................................................................................................... 106


2.13.2. Steps......................................................................................................................................... 107

2.14. Replace Supplier for parts - batch.....................................................................................................1072.14.1. Introduction............................................................................................................................... 107


2.14.2. Steps......................................................................................................................................... 107

2.15. Phase out Supplier............................................................................................................................ 1072.15.1. Introduction............................................................................................................................... 107


2.15.2. Steps......................................................................................................................................... 108

2.16. Create Internal Supplier based on template......................................................................................1082.16.1. Introduction............................................................................................................................... 108


2.16.2. Steps......................................................................................................................................... 109

2.17. Create Internal Supplier.................................................................................................................... 1092.17.1. Introduction............................................................................................................................... 109


2.17.2. Steps......................................................................................................................................... 109

2.18. Create Supplier for EDI collaboration................................................................................................1092.18.1. Introduction............................................................................................................................... 109


2.18.2. Steps......................................................................................................................................... 110

2.19. Create External Supplier................................................................................................................... 1102.19.1. Introduction............................................................................................................................... 110


2.19.2. Steps......................................................................................................................................... 110

2.20. Handle Purchase Order Change Order.............................................................................................1102.20.1. Introduction............................................................................................................................... 110


2.20.2. Steps......................................................................................................................................... 111

2.21. Purchase Order Authorization Rule Setup........................................................................................1112.21.1. Introduction............................................................................................................................... 111


2.21.2. Steps......................................................................................................................................... 112

2.22. Purchase Requisition Authorization Rule Setup................................................................................1122.22.1. Introduction............................................................................................................................... 112


2.22.2. Steps......................................................................................................................................... 112

2.23. Purchase Order Authorization Rules Setup......................................................................................1122.23.1. Introduction............................................................................................................................... 112





2.23.2. Steps......................................................................................................................................... 113

2.24. Purchase Order Requisition Authorization Rules Setup....................................................................1132.24.1. Introduction............................................................................................................................... 113


2.24.2. Steps......................................................................................................................................... 113

2.25. Basic Data for Authorization Rules...................................................................................................1132.25.1. Introduction............................................................................................................................... 113


2.25.2. Steps......................................................................................................................................... 114

2.26. Receive of Direct Delivery................................................................................................................. 1142.26.1. Introduction............................................................................................................................... 114


2.26.2. Steps......................................................................................................................................... 115

2.27. Change Purchase Order with revision control...................................................................................1152.27.1. Introduction............................................................................................................................... 115


2.27.2. Steps......................................................................................................................................... 115

2.28. Change Purchase Order without revision control..............................................................................1152.28.1. Introduction............................................................................................................................... 115


2.28.2. Steps......................................................................................................................................... 116

2.29. Monitoring Purchase Order with Confirmation from Supplier............................................................1162.29.1. Introduction............................................................................................................................... 116


2.29.2. Steps......................................................................................................................................... 118

2.30. Handle Supplier Material Function....................................................................................................1182.30.1. Introduction............................................................................................................................... 118


2.30.2. Steps......................................................................................................................................... 118

2.31. Confirm Purchase Order................................................................................................................... 1182.31.1. Introduction............................................................................................................................... 118


2.31.2. Steps......................................................................................................................................... 119

2.32. Send Purchase Order to B2B Portal.................................................................................................1192.32.1. Introduction............................................................................................................................... 119


2.32.2. Steps......................................................................................................................................... 120

2.33. Print/Send/E-mail Purchase Order....................................................................................................1202.33.1. Introduction............................................................................................................................... 120





2.33.2. Steps......................................................................................................................................... 120

2.34. Print / Send Purchase Order.............................................................................................................1202.34.1. Introduction............................................................................................................................... 120


2.34.2. Steps......................................................................................................................................... 121

2.35. Create Supplier Agreement Release................................................................................................1212.35.1. Introduction............................................................................................................................... 121


2.35.2. Steps......................................................................................................................................... 122

2.36. Process Purchase Order for External Service Order........................................................................1222.36.1. Introduction............................................................................................................................... 122


2.36.2. Steps......................................................................................................................................... 122

2.37. Process Subcontracting Purchase Order..........................................................................................1222.37.1. Introduction............................................................................................................................... 122


2.37.2. Steps......................................................................................................................................... 122

2.38. Process Purchase Order from Quotation..........................................................................................1222.38.1. Introduction............................................................................................................................... 122


2.38.2. Steps......................................................................................................................................... 123

2.39. Modify Purchase Order Terms or Alternate Delivery Address...........................................................1232.39.1. Introduction............................................................................................................................... 123


2.39.2. Steps......................................................................................................................................... 123

2.40. Handle Purchase Order (Basic)........................................................................................................1232.40.1. Introduction............................................................................................................................... 123


2.40.2. Steps......................................................................................................................................... 124

2.41. Handle Purchase Order.................................................................................................................... 1242.41.1. Introduction............................................................................................................................... 124


2.41.2. Steps......................................................................................................................................... 125

2.42. Authorize Purchase Requisition, Automatic Order Processing.........................................................1252.42.1. Introduction............................................................................................................................... 125


2.42.2. Steps......................................................................................................................................... 126

2.43. Authorize Purchase Order................................................................................................................1262.43.1. Introduction............................................................................................................................... 126


2.43.2. Steps......................................................................................................................................... 126




2.44. Authorize Purchase Order Requsistion.............................................................................................1262.44.1. Introduction............................................................................................................................... 126


2.44.2. Steps......................................................................................................................................... 126

2.45. Process Centralized Purchase Requisitions into one Purchase Order.............................................1262.45.1. Introduction............................................................................................................................... 126


2.45.2. Steps......................................................................................................................................... 127

2.46. Handle Purchase Requisition, Automatic Order Processing.............................................................1272.46.1. Introduction............................................................................................................................... 127


2.46.2. Steps......................................................................................................................................... 128

2.47. Handle Express Purchase Order Requisition....................................................................................1282.47.1. Introduction............................................................................................................................... 128


2.47.2. Steps......................................................................................................................................... 129

2.48. Process PO Requisition to Quotation................................................................................................1292.48.1. Introduction............................................................................................................................... 129


2.48.2. Steps......................................................................................................................................... 130

2.49. Process Purchase Order Requisition................................................................................................1302.49.1. Introduction............................................................................................................................... 130


2.49.2. Steps......................................................................................................................................... 130

2.50. Handle Purchase Requisition............................................................................................................1302.50.1. Introduction............................................................................................................................... 130


2.50.2. Steps......................................................................................................................................... 131

2.51. Enter Purchase Requisition with eBuyer...........................................................................................1312.51.1. Introduction............................................................................................................................... 131


2.51.2. Steps......................................................................................................................................... 132

2.52. Enter Purchase Order Requisition for External Services with pre-posting........................................1322.52.1. Introduction............................................................................................................................... 132


2.52.2. Steps......................................................................................................................................... 132

2.53. Enter Purchase Order Requisition for External Services..................................................................1322.53.1. Introduction............................................................................................................................... 132


2.53.2. Steps......................................................................................................................................... 133

2.54. Enter Express PO Requisition...........................................................................................................1332.54.1. Introduction............................................................................................................................... 133





2.54.2. Steps......................................................................................................................................... 133

2.55. Enter Purchase Order Requisition with Wizard.................................................................................1332.55.1. Introduction............................................................................................................................... 133


2.55.2. Steps......................................................................................................................................... 134

2.56. Enter Purchase Order Requisition with Pre-Posting.........................................................................1342.56.1. Introduction............................................................................................................................... 134


2.56.2. Steps......................................................................................................................................... 135

2.57. Enter Purchase Order Requisition....................................................................................................1352.57.1. Introduction............................................................................................................................... 135


2.57.2. Steps......................................................................................................................................... 136

2.58. Enter Purchase Order Requisition....................................................................................................1362.58.1. Introduction............................................................................................................................... 136


2.58.2. Steps......................................................................................................................................... 137

2.59. BDR for Procurement........................................................................................................................ 1372.59.1. Introduction............................................................................................................................... 137


2.59.2. Steps......................................................................................................................................... 138

2.60. BDR for Charge/No Charge..............................................................................................................1382.60.1. Introduction............................................................................................................................... 138


2.60.2. Steps......................................................................................................................................... 139

2.61. BDR for Automatic Order Processing...............................................................................................1392.61.1. Introduction............................................................................................................................... 139


2.61.2. Steps......................................................................................................................................... 140

2.62. BDR for Automatic Invoicing (Self Billing).........................................................................................1402.62.1. Introduction............................................................................................................................... 140


2.62.2. Steps......................................................................................................................................... 140

2.63. BDR for Supplier Agreement.............................................................................................................1402.63.1. Introduction............................................................................................................................... 140


2.63.2. Steps......................................................................................................................................... 141

2.64. BDR for Supply Chain Relations.......................................................................................................1412.64.1. Introduction............................................................................................................................... 141





2.64.2. Steps......................................................................................................................................... 142

3. Acme Warehouse Management................................................................................................................1423.1. Acme Process Receipt...................................................................................................................... 142

3.1.1. BDR for Receipt Process..........................................................................................................142

3.1.2. Report Arrival............................................................................................................................ 142

3.1.3. Move Into Inspection Location..................................................................................................144

3.1.4. Perform Quality Inspection & Handle Discrepancies.................................................................145

3.1.5. Handle Arrival........................................................................................................................... 146

3.1.6. Move into Stock......................................................................................................................... 147

3.1.7. Handle Receipt for Direct Delivery............................................................................................148

3.2. Acme Process Handle Inventory.......................................................................................................1493.2.1. BDR for Maintain Inventory.......................................................................................................149

3.2.2. Handle Material Requisition......................................................................................................149

3.2.3. Issue Material............................................................................................................................ 149

3.2.4. Handle Parts............................................................................................................................. 150

3.2.5. Handle Counting....................................................................................................................... 150

3.3. Acme Process Shipment................................................................................................................... 1503.3.1. BDR for Shipment..................................................................................................................... 150

3.3.2. Create Shipment....................................................................................................................... 150

3.3.3. Handle Picking.......................................................................................................................... 151

3.3.4. Packing of Goods...................................................................................................................... 152

3.3.5. Deliver Customer Order............................................................................................................152

3.4. Deliver Customer Order Box Line (Retail ext)...................................................................................1523.4.1. Introduction............................................................................................................................... 152


3.4.2. Steps......................................................................................................................................... 153

3.5. Deliver Customer Order, Single Order Delivery, Pre-shipment Delivery Note...................................1533.5.1. Introduction............................................................................................................................... 153


3.5.2. Steps......................................................................................................................................... 154

3.6. Deliver Customer Order, Load List....................................................................................................1543.6.1. Introduction............................................................................................................................... 154


3.6.2. Steps......................................................................................................................................... 154

3.7. Finalize Shipment............................................................................................................................. 1543.7.1. Introduction............................................................................................................................... 154


3.7.2. Steps......................................................................................................................................... 155

3.8. Deliver Customer Order, Shipment...................................................................................................1553.8.1. Introduction............................................................................................................................... 155


3.8.2. Steps......................................................................................................................................... 156

3.9. Deliver Customer Order, Single Order Delivery................................................................................156




3.9.1. Introduction............................................................................................................................... 156


3.9.2. Steps......................................................................................................................................... 157

3.10. Packing of Goods with Shipment......................................................................................................1573.10.1. Introduction............................................................................................................................... 157


3.10.2. Steps......................................................................................................................................... 158

3.11. Packing of Goods without Shipment.................................................................................................1583.11.1. Introduction............................................................................................................................... 158


3.11.2. Steps......................................................................................................................................... 159

3.12. Handle Picking of Boxes without Shipment (Retail ext)....................................................................1593.12.1. Introduction............................................................................................................................... 159


3.12.2. Steps......................................................................................................................................... 159

3.13. Handle Picking with Shipment...........................................................................................................1593.13.1. Introduction............................................................................................................................... 159


3.13.2. Steps......................................................................................................................................... 160

3.14. Handle Picking without Shipment......................................................................................................1603.14.1. Introduction............................................................................................................................... 160


3.14.2. Steps......................................................................................................................................... 161

3.15. Create Consolidated Shipment.........................................................................................................1613.15.1. Introduction............................................................................................................................... 161


3.15.2. Steps......................................................................................................................................... 162

3.16. Create Shipment............................................................................................................................... 1623.16.1. Introduction............................................................................................................................... 162


3.16.2. Steps......................................................................................................................................... 163

3.17. BDR for SSCC.................................................................................................................................. 1633.17.1. Introduction............................................................................................................................... 163


3.17.2. Steps......................................................................................................................................... 164

3.18. BDR for Counting.............................................................................................................................. 1643.18.1. Introduction............................................................................................................................... 164


3.18.2. Steps......................................................................................................................................... 165

3.19. Handle Counting without Count Report.............................................................................................1653.19.1. Introduction............................................................................................................................... 165





3.19.2. Steps......................................................................................................................................... 165

3.20. Handle Counting using Count Report...............................................................................................1653.20.1. Introduction............................................................................................................................... 165


3.20.2. Steps......................................................................................................................................... 166

3.21. Transfer To/From Project Inventory..................................................................................................1663.21.1. Introduction............................................................................................................................... 166


3.21.2. Steps......................................................................................................................................... 167

3.22. Scrap from Stock.............................................................................................................................. 1673.22.1. Introduction............................................................................................................................... 167


3.22.2. Steps......................................................................................................................................... 167

3.23. Handle Direct Receipt, with Pallet handling......................................................................................1673.23.1. Introduction............................................................................................................................... 167


3.23.2. Steps......................................................................................................................................... 168

3.24. Handle Direct Receipt, with No Pallet handling.................................................................................1683.24.1. Introduction............................................................................................................................... 168


3.24.2. Steps......................................................................................................................................... 169

3.25. Handle Direct Issue........................................................................................................................... 1693.25.1. Introduction............................................................................................................................... 169


3.25.2. Steps......................................................................................................................................... 170

3.26. Handle Barcodes.............................................................................................................................. 1703.26.1. Introduction............................................................................................................................... 170


3.26.2. Steps......................................................................................................................................... 171

3.27. Change Inventory Location, Transport Tasks...................................................................................1713.27.1. Introduction............................................................................................................................... 171


3.27.2. Steps......................................................................................................................................... 171

3.28. Change Inventory Location...............................................................................................................1713.28.1. Introduction............................................................................................................................... 171


3.28.2. Steps......................................................................................................................................... 172

3.29. Issue Material.................................................................................................................................... 1723.29.1. Introduction............................................................................................................................... 172





3.29.2. Steps......................................................................................................................................... 173

3.30. Handle Material Requisition (std)......................................................................................................1733.30.1. Introduction............................................................................................................................... 173


3.30.2. Steps......................................................................................................................................... 174

3.31. BDR for Substance........................................................................................................................... 1743.31.1. Introduction............................................................................................................................... 174


3.31.2. Steps......................................................................................................................................... 174

3.32. BDR for Periodic Weighted Average.................................................................................................1743.32.1. Introduction............................................................................................................................... 174


3.32.2. Steps......................................................................................................................................... 175

3.33. BDR for Multiple UoM....................................................................................................................... 1753.33.1. Introduction............................................................................................................................... 175


3.33.2. Steps......................................................................................................................................... 176

3.34. BDR for Planning Hierarchy..............................................................................................................1763.34.1. Introduction............................................................................................................................... 176


3.34.2. Steps......................................................................................................................................... 176

3.35. BDR for Inventory Locations.............................................................................................................1763.35.1. Introduction............................................................................................................................... 176


3.35.2. Steps......................................................................................................................................... 177

3.36. BDR for Inventory............................................................................................................................. 1773.36.1. Introduction............................................................................................................................... 177


3.36.2. Steps......................................................................................................................................... 179

3.37. BDR for Handling Units..................................................................................................................... 1793.37.1. Introduction............................................................................................................................... 179


3.37.2. Steps......................................................................................................................................... 179

3.38. BDR for Externally Owned Stock......................................................................................................1793.38.1. Introduction............................................................................................................................... 179


3.38.2. Steps......................................................................................................................................... 180

3.39. BDR for Availability Control...............................................................................................................1803.39.1. Introduction............................................................................................................................... 180


3.39.2. Steps......................................................................................................................................... 181




3.40. BDR for Automatic Interchange of Planning Method.........................................................................1813.40.1. Introduction............................................................................................................................... 181


3.40.2. Steps......................................................................................................................................... 181

3.41. Handle Receipt for Direct Delivery....................................................................................................1813.41.1. Introduction............................................................................................................................... 181


3.41.2. Steps......................................................................................................................................... 182

3.42. Move into Stock with Pallet Handled Parts.......................................................................................1823.42.1. Introduction............................................................................................................................... 182


3.42.2. Steps......................................................................................................................................... 182

3.43. Move into Stock with No Pallet Handled Parts..................................................................................1823.43.1. Introduction............................................................................................................................... 182


3.43.2. Steps......................................................................................................................................... 183

3.44. Handle Arrival................................................................................................................................... 1833.44.1. Introduction............................................................................................................................... 183


3.44.2. Steps......................................................................................................................................... 184

3.45. Perform Quality Inspection & Handle Discrepancies.........................................................................1843.45.1. Introduction............................................................................................................................... 184


3.45.2. Steps......................................................................................................................................... 185

3.46. Move Into Inspection Location with Pallet Handled Parts.................................................................1853.46.1. Introduction............................................................................................................................... 185


3.46.2. Steps......................................................................................................................................... 186

3.47. Move Into Inspection Location with No Pallet Handled Parts............................................................1863.47.1. Introduction............................................................................................................................... 186


3.47.2. Steps......................................................................................................................................... 186

3.48. Report Arrival, Component MRO......................................................................................................1863.48.1. Introduction............................................................................................................................... 186


3.48.2. Steps......................................................................................................................................... 187

3.49. Report Direct Receipt of No-Number Parts.......................................................................................1873.49.1. Introduction............................................................................................................................... 187


3.49.2. Steps......................................................................................................................................... 188

3.50. Report Arrival Using Dispatch Advice...............................................................................................1883.50.1. Introduction............................................................................................................................... 188





3.50.2. Steps......................................................................................................................................... 189

3.51. Report Arrival.................................................................................................................................... 1893.51.1. Introduction............................................................................................................................... 189


3.51.2. Steps......................................................................................................................................... 190

3.52. BDR for Warehousing....................................................................................................................... 1903.52.1. Introduction............................................................................................................................... 190


3.52.2. Steps......................................................................................................................................... 191

3.53. BDR for Receipt, Pallets................................................................................................................... 1913.53.1. Introduction............................................................................................................................... 191


3.53.2. Steps......................................................................................................................................... 191

3.54. BDR for Receipt................................................................................................................................ 1913.54.1. Introduction............................................................................................................................... 191


3.54.2. Steps......................................................................................................................................... 192

4. Acme Financial Management.................................................................................................................... 1924.1. Acme Process AR - Customer Invoicing...........................................................................................192

4.1.1. Customer Order Invoicing.........................................................................................................192

4.1.2. Manage Customer Invoice Output.............................................................................................193

4.1.3. Queries Invoicing...................................................................................................................... 193

4.1.4. Reports Invoicing...................................................................................................................... 193

4.2. Acme Process AR - Customer Payment...........................................................................................1944.2.1. BDR for Customer Payments....................................................................................................194

4.2.2. Customer Payment, Manually matched Payment Specification................................................194

4.2.3. Customer Payment on File........................................................................................................194

4.2.4. Customer Direct Debiting, Create Payment Order....................................................................195

4.2.5. Customer Repayment Process, Create Repayment Order.......................................................196

4.2.6. Acknowledge and Create Customer Payments.........................................................................197

4.3. Acme Process AP - Supplier Invoice Management...........................................................................1984.3.1. BDR for Supplier Invoice, Enter and Post.................................................................................199

4.3.2. Receive or Enter Supplier Invoice.............................................................................................199

4.3.3. Purchase Order Receipt Matching............................................................................................199

4.3.4. Post Supplier Invoice................................................................................................................199

4.3.5. Authorize Supplier Invoice for Payment....................................................................................199

4.3.6. Cancel Supplier Invoices...........................................................................................................199

4.4. Acme Process AP - Supplier Payment..............................................................................................1994.4.1. BDR for Supplier Payments......................................................................................................199

4.4.2. Manual Supplier Payment.........................................................................................................199

4.4.3. Supplier Interest Payment.........................................................................................................200

4.4.4. Cancel Supplier Payment..........................................................................................................200




4.5. Cancel Supplier Bill of Exchange Payment.......................................................................................2004.5.1. Introduction............................................................................................................................... 200


4.5.2. Steps......................................................................................................................................... 201

4.6. Reverse Cashed Supplier Check......................................................................................................2014.6.1. Introduction............................................................................................................................... 201


4.6.2. Steps......................................................................................................................................... 201

4.7. Cancel Supplier Payment................................................................................................................. 2014.7.1. Introduction............................................................................................................................... 201


4.7.2. Steps......................................................................................................................................... 202

4.8. Calculate Supplier Interest Provision................................................................................................2024.8.1. Introduction............................................................................................................................... 202


4.8.2. Steps......................................................................................................................................... 202

4.9. Enter and Match Supplier Payment..................................................................................................2024.9.1. Introduction............................................................................................................................... 202


4.9.2. Steps......................................................................................................................................... 203

4.10. BDR for External Payment Recipient................................................................................................2034.10.1. Introduction............................................................................................................................... 203


4.10.2. Steps......................................................................................................................................... 204

4.11. Specify Stamp Duty Info for Supplier Bills of Exchange....................................................................2044.11.1. Introduction............................................................................................................................... 204


4.11.2. Steps......................................................................................................................................... 204

4.12. Enter Basic Data and Set Up Reports for Central Bank Reporting...................................................2044.12.1. Introduction............................................................................................................................... 204


4.12.2. Steps......................................................................................................................................... 205

4.13. Define External Clearing System Identification Codes......................................................................2054.13.1. Introduction............................................................................................................................... 205


4.13.2. Steps......................................................................................................................................... 206

4.14. Cancel Supplier Invoices.................................................................................................................. 2064.14.1. Introduction............................................................................................................................... 206


4.14.2. Steps......................................................................................................................................... 206

4.15. Authorize Supplier Invoice for Payment............................................................................................2064.15.1. Introduction............................................................................................................................... 206





4.15.2. Steps......................................................................................................................................... 207

4.16. BDR for Supplier Invoice, Enter and Post.........................................................................................2074.16.1. Introduction............................................................................................................................... 207


4.16.2. Steps......................................................................................................................................... 208

4.17. Post Supplier Invoice........................................................................................................................ 2084.17.1. Introduction............................................................................................................................... 208


4.17.2. Steps......................................................................................................................................... 209

4.18. Manually Balance Supplier Invoice...................................................................................................2094.18.1. Introduction............................................................................................................................... 209


4.18.2. Steps......................................................................................................................................... 209

4.19. Match and Adjust Purchase Order Receipt.......................................................................................2094.19.1. Introduction............................................................................................................................... 209


4.19.2. Steps......................................................................................................................................... 210

4.20. Match Purchase Order Receipt.........................................................................................................2104.20.1. Introduction............................................................................................................................... 210


4.20.2. Steps......................................................................................................................................... 211

4.21. BDR for External Supplier Invoices...................................................................................................2114.21.1. Introduction............................................................................................................................... 211


4.21.2. Steps......................................................................................................................................... 211

4.22. Receive Supplier Invoice on File.......................................................................................................2114.22.1. Introduction............................................................................................................................... 211


4.22.2. Steps......................................................................................................................................... 212

4.23. Enter Manual Supplier Invoice..........................................................................................................2124.23.1. Introduction............................................................................................................................... 212


4.23.2. Steps......................................................................................................................................... 213

4.24. Enter Preliminary Supplier Invoice....................................................................................................2134.24.1. Introduction............................................................................................................................... 213


4.24.2. Steps......................................................................................................................................... 214

4.25. BDR for Posting Template................................................................................................................2144.25.1. Introduction............................................................................................................................... 214





4.25.2. Steps......................................................................................................................................... 215

4.26. BDR Create Supplier Invoice Template............................................................................................2154.26.1. Introduction............................................................................................................................... 215


4.26.2. Steps......................................................................................................................................... 215

4.27. Acknowledge Payment Order and Create Customer Payments.......................................................2154.27.1. Introduction............................................................................................................................... 215


4.27.2. Steps......................................................................................................................................... 216

4.28. Create Repayment Order for Customer Repayment, Check.............................................................2164.28.1. Introduction............................................................................................................................... 216


4.28.2. Steps......................................................................................................................................... 217

4.29. Create Repayment Order for Customer Repayment, File.................................................................2174.29.1. Introduction............................................................................................................................... 217


4.29.2. Steps......................................................................................................................................... 219

4.30. Create Payment Order for Customer Direct Debiting........................................................................2194.30.1. Introduction............................................................................................................................... 219


4.30.2. Steps......................................................................................................................................... 220

4.31. Customer Payment on File................................................................................................................2204.31.1. Introduction............................................................................................................................... 220


4.31.2. Steps......................................................................................................................................... 221

4.32. Manual Customer Payment...............................................................................................................2214.32.1. Introduction............................................................................................................................... 221


4.32.2. Steps......................................................................................................................................... 221

4.33. BDR for Payment Documents...........................................................................................................2214.33.1. Introduction............................................................................................................................... 221


4.33.2. Steps......................................................................................................................................... 222

4.34. BDR for External Payments..............................................................................................................2224.34.1. Introduction............................................................................................................................... 222


4.34.2. Steps......................................................................................................................................... 223

4.35. BDR for Define Selection Template..................................................................................................2234.35.1. Introduction............................................................................................................................... 223


4.35.2. Steps......................................................................................................................................... 224




4.36. BDR for Bill of Exchange.................................................................................................................. 2244.36.1. Introduction............................................................................................................................... 224


4.36.2. Steps......................................................................................................................................... 225

4.37. Reports Invoicing.............................................................................................................................. 2254.37.1. Introduction............................................................................................................................... 225


4.37.2. Steps......................................................................................................................................... 225

4.38. Queries Invoicing.............................................................................................................................. 2254.38.1. Introduction............................................................................................................................... 225


4.38.2. Steps......................................................................................................................................... 227

4.39. Send Invoice via file (XML/EDI)........................................................................................................2274.39.1. Introduction............................................................................................................................... 227


4.39.2. Steps......................................................................................................................................... 227

4.40. Handle, Print and Post Customer Invoice.........................................................................................2274.40.1. Introduction............................................................................................................................... 227


4.40.2. Steps......................................................................................................................................... 228

4.41. BDR for Self-Billing........................................................................................................................... 2284.41.1. Introduction............................................................................................................................... 228


4.41.2. Steps......................................................................................................................................... 229

4.42. BDR for External Customer Invoices................................................................................................2294.42.1. Introduction............................................................................................................................... 229


4.42.2. Steps......................................................................................................................................... 230

4.43. Customer Order Invoicing for consignment.......................................................................................2304.43.1. Introduction............................................................................................................................... 230


4.43.2. Steps......................................................................................................................................... 230

4.44. Create Customer Order Correction Invoice.......................................................................................2304.44.1. Introduction............................................................................................................................... 230


4.44.2. Steps......................................................................................................................................... 231

4.45. Create Customer Order Credit Invoice..............................................................................................2314.45.1. Introduction............................................................................................................................... 231


4.45.2. Steps......................................................................................................................................... 231

4.46. Create Rebate Credit Invoice............................................................................................................2314.46.1. Introduction............................................................................................................................... 231





4.46.2. Steps......................................................................................................................................... 232

4.47. Create Shipment Invoice................................................................................................................... 2324.47.1. Introduction............................................................................................................................... 232


4.47.2. Steps......................................................................................................................................... 232

4.48. Create Stage Billing Invoice..............................................................................................................2324.48.1. Introduction............................................................................................................................... 232


4.48.2. Steps......................................................................................................................................... 232

4.49. Create Prepayment Based Invoice...................................................................................................2324.49.1. Introduction............................................................................................................................... 232


4.49.2. Steps......................................................................................................................................... 233

4.50. Create Advance Invoice.................................................................................................................... 2334.50.1. Introduction............................................................................................................................... 233


4.50.2. Steps......................................................................................................................................... 233

4.51. Self Billing Invoice............................................................................................................................. 2334.51.1. Introduction............................................................................................................................... 233


4.51.2. Steps......................................................................................................................................... 233

4.52. Create Customer Order Collective Invoice with Rental Transactions................................................2334.52.1. Introduction............................................................................................................................... 233


4.52.2. Steps......................................................................................................................................... 234

4.53. Create Customer Order Collective Invoicing.....................................................................................2344.53.1. Introduction............................................................................................................................... 234


4.53.2. Steps......................................................................................................................................... 234

4.54. Create Customer Order Invoice with Rental Transactions................................................................2344.54.1. Introduction............................................................................................................................... 234


4.54.2. Steps......................................................................................................................................... 235

4.55. Create Customer Order Invoice........................................................................................................2354.55.1. Introduction............................................................................................................................... 235


4.55.2. Steps......................................................................................................................................... 235

5. Acme End 2 End Processes...................................................................................................................... 2355.1. Acme E2E Process Order to Cash....................................................................................................235

5.1.1. Enter Customer Order...............................................................................................................235

5.1.2. Release Customer Order..........................................................................................................236




5.1.3. Confirm Customer Order...........................................................................................................236

5.1.4. Reserve Customer Order..........................................................................................................236

5.1.5. Handle Picking.......................................................................................................................... 237

5.1.6. Deliver Customer Order............................................................................................................237

5.1.7. Customer Order Invoicing.........................................................................................................237

5.1.8. Manage Customer Invoice Output.............................................................................................238

5.2. Acme E2E Process Purchase to Pay................................................................................................2385.2.1. Handle Purchase Requisition....................................................................................................238

5.2.2. Handle Purchase Order............................................................................................................239

5.2.3. Print and/or Send Purchase Order............................................................................................239

5.2.4. Report Arrival............................................................................................................................ 239

5.2.5. Perform Quality Inspection & Handle Discrepancies.................................................................241

5.2.6. Receive or Enter Supplier Invoice.............................................................................................243

5.2.7. Purchase Order Receipt Matching............................................................................................243

5.2.8. Post Supplier Invoice................................................................................................................243

5.2.9. Authorize Supplier Invoice for Payment....................................................................................243

5.2.10. Manual Supplier Payment.........................................................................................................243

5.2.11. Handle Arrival........................................................................................................................... 244

5.2.12. Move into Stock......................................................................................................................... 245

5.2.13. Purchase Order Confirmation...................................................................................................246

5.3. Enter and Match Supplier Payment..................................................................................................2465.3.1. Introduction............................................................................................................................... 246


5.3.2. Steps......................................................................................................................................... 247

5.4. Authorize Supplier Invoice for Payment............................................................................................2475.4.1. Introduction............................................................................................................................... 247


5.4.2. Steps......................................................................................................................................... 247

5.5. BDR for Supplier Invoice, Enter and Post.........................................................................................2475.5.1. Introduction............................................................................................................................... 247


5.5.2. Steps......................................................................................................................................... 248

5.6. Post Supplier Invoice........................................................................................................................ 2485.6.1. Introduction............................................................................................................................... 248


5.6.2. Steps......................................................................................................................................... 249

5.7. Manually Balance Supplier Invoice...................................................................................................2495.7.1. Introduction............................................................................................................................... 249


5.7.2. Steps......................................................................................................................................... 250

5.8. Match and Adjust Purchase Order Receipt.......................................................................................2505.8.1. Introduction............................................................................................................................... 250





5.8.2. Steps......................................................................................................................................... 251

5.9. Match Purchase Order Receipt.........................................................................................................2515.9.1. Introduction............................................................................................................................... 251


5.9.2. Steps......................................................................................................................................... 251

5.10. BDR for External Supplier Invoices...................................................................................................2515.10.1. Introduction............................................................................................................................... 251


5.10.2. Steps......................................................................................................................................... 252

5.11. Receive Supplier Invoice on File.......................................................................................................2525.11.1. Introduction............................................................................................................................... 252


5.11.2. Steps......................................................................................................................................... 253

5.12. Enter Manual Supplier Invoice..........................................................................................................2535.12.1. Introduction............................................................................................................................... 253


5.12.2. Steps......................................................................................................................................... 254

5.13. Enter Preliminary Supplier Invoice....................................................................................................2545.13.1. Introduction............................................................................................................................... 254


5.13.2. Steps......................................................................................................................................... 255

5.14. Send Invoice via file (XML/EDI)........................................................................................................2555.14.1. Introduction............................................................................................................................... 255


5.14.2. Steps......................................................................................................................................... 256

5.15. Handle, Print and Post Customer Invoice.........................................................................................2565.15.1. Introduction............................................................................................................................... 256


5.15.2. Steps......................................................................................................................................... 257

5.16. BDR for Self-Billing........................................................................................................................... 2575.16.1. Introduction............................................................................................................................... 257


5.16.2. Steps......................................................................................................................................... 258

5.17. BDR for External Customer Invoices................................................................................................2585.17.1. Introduction............................................................................................................................... 258


5.17.2. Steps......................................................................................................................................... 259

5.18. Customer Order Invoicing for consignment.......................................................................................2595.18.1. Introduction............................................................................................................................... 259





5.18.2. Steps......................................................................................................................................... 259

5.19. Create Customer Order Correction Invoice.......................................................................................2595.19.1. Introduction............................................................................................................................... 259


5.19.2. Steps......................................................................................................................................... 260

5.20. Create Customer Order Credit Invoice..............................................................................................2605.20.1. Introduction............................................................................................................................... 260


5.20.2. Steps......................................................................................................................................... 260

5.21. Create Rebate Credit Invoice............................................................................................................2605.21.1. Introduction............................................................................................................................... 260


5.21.2. Steps......................................................................................................................................... 261

5.22. Create Shipment Invoice................................................................................................................... 2615.22.1. Introduction............................................................................................................................... 261


5.22.2. Steps......................................................................................................................................... 261

5.23. Create Stage Billing Invoice..............................................................................................................2615.23.1. Introduction............................................................................................................................... 261


5.23.2. Steps......................................................................................................................................... 261

5.24. Create Prepayment Based Invoice...................................................................................................2615.24.1. Introduction............................................................................................................................... 261


5.24.2. Steps......................................................................................................................................... 262

5.25. Create Advance Invoice.................................................................................................................... 2625.25.1. Introduction............................................................................................................................... 262


5.25.2. Steps......................................................................................................................................... 262

5.26. Self Billing Invoice............................................................................................................................. 2625.26.1. Introduction............................................................................................................................... 262


5.26.2. Steps......................................................................................................................................... 262

5.27. Create Customer Order Collective Invoice with Rental Transactions................................................2625.27.1. Introduction............................................................................................................................... 262


5.27.2. Steps......................................................................................................................................... 263

5.28. Create Customer Order Collective Invoicing.....................................................................................2635.28.1. Introduction............................................................................................................................... 263


5.28.2. Steps......................................................................................................................................... 263




5.29. Create Customer Order Invoice with Rental Transactions................................................................2635.29.1. Introduction............................................................................................................................... 263


5.29.2. Steps......................................................................................................................................... 264

5.30. Create Customer Order Invoice........................................................................................................2645.30.1. Introduction............................................................................................................................... 264


5.30.2. Steps......................................................................................................................................... 264

5.31. Deliver Customer Order Box Line (Retail ext)...................................................................................2645.31.1. Introduction............................................................................................................................... 264


5.31.2. Steps......................................................................................................................................... 264

5.32. Deliver Customer Order, Single Order Delivery, Pre-shipment Delivery Note...................................2645.32.1. Introduction............................................................................................................................... 265


5.32.2. Steps......................................................................................................................................... 266

5.33. Deliver Customer Order, Load List....................................................................................................2665.33.1. Introduction............................................................................................................................... 266


5.33.2. Steps......................................................................................................................................... 266

5.34. Finalize Shipment............................................................................................................................. 2665.34.1. Introduction............................................................................................................................... 266


5.34.2. Steps......................................................................................................................................... 267

5.35. Deliver Customer Order, Shipment...................................................................................................2675.35.1. Introduction............................................................................................................................... 267


5.35.2. Steps......................................................................................................................................... 268

5.36. Deliver Customer Order, Single Order Delivery................................................................................2685.36.1. Introduction............................................................................................................................... 268


5.36.2. Steps......................................................................................................................................... 269

5.37. Handle Picking of Boxes without Shipment (Retail ext)....................................................................2695.37.1. Introduction............................................................................................................................... 269


5.37.2. Steps......................................................................................................................................... 270

5.38. Handle Picking with Shipment...........................................................................................................2705.38.1. Introduction............................................................................................................................... 270


5.38.2. Steps......................................................................................................................................... 270

5.39. Handle Picking without Shipment......................................................................................................2705.39.1. Introduction............................................................................................................................... 270





5.39.2. Steps......................................................................................................................................... 271

5.40. Move into Stock with Pallet Handled Parts.......................................................................................2715.40.1. Introduction............................................................................................................................... 271


5.40.2. Steps......................................................................................................................................... 272

5.41. Move into Stock with No Pallet Handled Parts..................................................................................2725.41.1. Introduction............................................................................................................................... 272


5.41.2. Steps......................................................................................................................................... 272

5.42. Handle Arrival................................................................................................................................... 2725.42.1. Introduction............................................................................................................................... 272


5.42.2. Steps......................................................................................................................................... 273

5.43. Perform Quality Inspection & Handle Discrepancies.........................................................................2735.43.1. Introduction............................................................................................................................... 273


5.43.2. Steps......................................................................................................................................... 274

5.44. Report Arrival, Component MRO......................................................................................................2745.44.1. Introduction............................................................................................................................... 274


5.44.2. Steps......................................................................................................................................... 275

5.45. Report Direct Receipt of No-Number Parts.......................................................................................2755.45.1. Introduction............................................................................................................................... 275


5.45.2. Steps......................................................................................................................................... 276

5.46. Report Arrival Using Dispatch Advice...............................................................................................2765.46.1. Introduction............................................................................................................................... 276


5.46.2. Steps......................................................................................................................................... 277

5.47. Report Arrival.................................................................................................................................... 2775.47.1. Introduction............................................................................................................................... 277


5.47.2. Steps......................................................................................................................................... 278

5.48. Confirm Purchase Order................................................................................................................... 2785.48.1. Introduction............................................................................................................................... 278


5.48.2. Steps......................................................................................................................................... 279

5.49. Send Purchase Order to B2B Portal.................................................................................................2795.49.1. Introduction............................................................................................................................... 279





5.49.2. Steps......................................................................................................................................... 280

5.50. Print/Send/E-mail Purchase Order....................................................................................................2805.50.1. Introduction............................................................................................................................... 280


5.50.2. Steps......................................................................................................................................... 280

5.51. Print / Send Purchase Order.............................................................................................................2805.51.1. Introduction............................................................................................................................... 280


5.51.2. Steps......................................................................................................................................... 281

5.52. Process Purchase Order for External Service Order........................................................................2815.52.1. Introduction............................................................................................................................... 281


5.52.2. Steps......................................................................................................................................... 281

5.53. Process Subcontracting Purchase Order..........................................................................................2815.53.1. Introduction............................................................................................................................... 281


5.53.2. Steps......................................................................................................................................... 282

5.54. Process Purchase Order from Quotation..........................................................................................2825.54.1. Introduction............................................................................................................................... 282


5.54.2. Steps......................................................................................................................................... 282

5.55. Modify Purchase Order Terms or Alternate Delivery Address...........................................................2825.55.1. Introduction............................................................................................................................... 282


5.55.2. Steps......................................................................................................................................... 283

5.56. Handle Purchase Order (Basic)........................................................................................................2835.56.1. Introduction............................................................................................................................... 283


5.56.2. Steps......................................................................................................................................... 283

5.57. Handle Purchase Order.................................................................................................................... 2835.57.1. Introduction............................................................................................................................... 283


5.57.2. Steps......................................................................................................................................... 284

5.58. Process Centralized Purchase Requisitions into one Purchase Order.............................................2845.58.1. Introduction............................................................................................................................... 284


5.58.2. Steps......................................................................................................................................... 285

5.59. Handle Purchase Requisition, Automatic Order Processing.............................................................2855.59.1. Introduction............................................................................................................................... 285


5.59.2. Steps......................................................................................................................................... 286




5.60. Handle Express Purchase Order Requisition....................................................................................2865.60.1. Introduction............................................................................................................................... 286


5.60.2. Steps......................................................................................................................................... 287

5.61. Process PO Requisition to Quotation................................................................................................2875.61.1. Introduction............................................................................................................................... 287


5.61.2. Steps......................................................................................................................................... 288

5.62. Process Purchase Order Requisition................................................................................................2885.62.1. Introduction............................................................................................................................... 288


5.62.2. Steps......................................................................................................................................... 288

5.63. Handle Purchase Requisition............................................................................................................2885.63.1. Introduction............................................................................................................................... 288


5.63.2. Steps......................................................................................................................................... 289

5.64. Run Automatic Reservation of Box Order Line, Started Manually (Retail ext)..................................2895.64.1. Introduction............................................................................................................................... 289


5.64.2. Steps......................................................................................................................................... 290

5.65. Run Automatic Reservation of Customer Order Line, Started Manually...........................................2905.65.1. Introduction............................................................................................................................... 290


5.65.2. Steps......................................................................................................................................... 290

5.66. Run Automatic Reservation of Customer Order, Started by Order Type..........................................2905.66.1. Introduction............................................................................................................................... 290


5.66.2. Steps......................................................................................................................................... 290

5.67. Run Automatic Reservation of Customer Order, Started Manually...................................................2905.67.1. Introduction............................................................................................................................... 290


5.67.2. Steps......................................................................................................................................... 291

5.68. Run Automatic Reservation of a Batch of Customer Orders per Site, Started by Scheduled Task...2915.68.1. Introduction............................................................................................................................... 291


5.68.2. Steps......................................................................................................................................... 291

5.69. Run Automatic Reservation of a Batch of Customer Orders per Site, Started Manually...................2915.69.1. Introduction............................................................................................................................... 291


5.69.2. Steps......................................................................................................................................... 291

5.70. Manually Reserve Customer Order Line...........................................................................................2915.70.1. Introduction............................................................................................................................... 291





5.70.2. Steps......................................................................................................................................... 292

5.71. Reserve Customer Order (Std).........................................................................................................2925.71.1. Introduction............................................................................................................................... 292


5.71.2. Steps......................................................................................................................................... 293

5.72. Release Customer Order.................................................................................................................. 2935.72.1. Introduction............................................................................................................................... 293


5.72.2. Steps......................................................................................................................................... 294

5.73. Send Customer Order Confirmation via EDI.....................................................................................2945.73.1. Introduction............................................................................................................................... 294


5.73.2. Steps......................................................................................................................................... 295

5.74. Email Customer Order Confirmation.................................................................................................2955.74.1. Introduction............................................................................................................................... 295


5.74.2. Steps......................................................................................................................................... 295

5.75. Print Customer Order Confirmation...................................................................................................2955.75.1. Introduction............................................................................................................................... 295


5.75.2. Steps......................................................................................................................................... 296

5.76. Confirm Customer Order................................................................................................................... 2965.76.1. Introduction............................................................................................................................... 296


5.76.2. Steps......................................................................................................................................... 297

5.77. Manually Create Customer Order, CTO............................................................................................2975.77.1. Introduction............................................................................................................................... 297


5.77.2. Steps......................................................................................................................................... 297

5.78. Manually Create Customer Order, Basic..........................................................................................2975.78.1. Introduction............................................................................................................................... 297


5.78.2. Steps......................................................................................................................................... 298

5.79. Enter Customer Order....................................................................................................................... 2985.79.1. Introduction............................................................................................................................... 298


5.79.2. Steps......................................................................................................................................... 299




1. Acme Sales Management1.1. Acme Process Sales OrderThis process handles the creation of a customer order, verification of the availability of parts to complete the customer order, pricing and discounts, invoice terms, completion of the customer order through to picking and transport booking.

1.1.1. BDR for Sales, Order

1.1.2. Enter Customer OrderThis sub process creates the customer order.

During the process of creating a customer order you enter the customer order, specify any detailed information about pre-posting, complementary parts, charges, taxes, milestones, or staged billing. Also enter any notes and document text.

When you are working in a CTO environment, entering a customer order works much in the same way as described above, but in this process you can also create and handle configurations and interim orders.

This sub process can also handle the creation of a customer order in a preliminary or planned state when the order has been received as an EDI/MHS/XML order message or updates a customer order if a message to change an existing order is received.

1.1.3. Receive Customer Order from EDI/MHS/XML

1.1.4. Enter Customer Order, Additional Activities or Information

This sub process manages:

Sourcing options for the parts in the customer order and allows for the manual overriding of the default options Carries out the checking of availability of a part required to fulfil a customer order is either available in inventory, already being supplied on an existing supplier purchase order or needs to be purchased. Prices and discounts applied to a customer for the items on a customer order.

1.1.5. Confirm Customer OrderThis sub process handles the notification to the customer that the customer order is confirmed once the fulfillment of the customer order has been verified. Depending on the customer the method of notification can be a printed notification, and email or and EDI message.




1.1.6. Release Customer Order

1.1.7. Handle Customer Order, Additional Activities

1.1.8. Reserve Customer OrderThis sub process reserves the items on the customer order

If the order is prioritized, you do not need to prioritize the parts. They were already reserved when the customer order was released.

If the order is not prioritized, the ordered parts must be reserved. You can do this either manually or in batch. If there are not enough parts and you use the batch method, not all order lines will be reserved. Instead, they will appear in the shortage window. In the same window you can also calculate the optimal time of delivery, simulate what will happen if the delivery date is prolonged or partial deliveries take place,

Finally, you can issue a booking proposal to a forwarding agent.

1.1.9. Manage Customer OrderThe purpose of this sub-process are to handle changes that needs to be done in released and confirmed orders. Ensure that changes can be confirmed to customer and the internal information about changes are secured.




1.2. Acme Process Customer ManagementThe customer management process handles the recording or all information related to a customer.

New customer data is captured for all site addresses and delivery addresses and details of contacts in the various business departments.

Once a customer is created the information is kept up to date by modifying the information as addresses and contact details change.

Another area of management is the recording and updating of credit control information which governs if new customer orders are progressed or stopped depending on the payments history and status of the customer..

1.2.1. Create Customer and Contacts

1.2.2. Manage Customer and ContactsThe purpose of this process are to maintain customer master data and information when required.




1.2.3. Define Customer Credit ControlThe Customer Credit Information process handles assignment of credit analysts to customer accounts for tracking and monitoring purposes.

The system enables feedback from customers via credit notes at both the invoice header and line item levels.

Invoice messages can automatically be sent to the credit analyst for a specified credit note.

By using groups of messages for sending messages to credit analysts you specify the event that create credit analyst messages such as invoice follow-up date reached.

These messages are produced via an updating routine..







1.3. Acme Process Customer Price List and Agreement Management

1.3.1. BDR for Pricing

1.3.2. Manage Standard Prices

1.3.3. Manage Customer Price Lists

1.3.4. Manage Customer Agreements

1.3.5. Manage Campaigns

1.3.6. Send Price List to Customer

1.3.7. Manage Commission

1.3.8. Manage Rebates

1.4. Run Final Rebate Settlement

1.4.1. IntroductionWrite introduction here.

1.4.1.1. ObjectiveWrite the objective here.

1.4.1.2. Background informationWrite the background here.




1.4.2. Steps

1.5. Run Periodic Rebate Settlement




1.5.2. Steps

1.6. Enter Rebate Agreement







1.6.2. Steps

1.7. Calculate and Handle Commissions







1.7.2. Steps

1.8. Enter External Commission Agreement




1.8.2. Steps

1.9. Enter Internal Commission Agreement







1.9.2. Steps

1.10.Enter Commission Agreement







1.10.2. Steps

1.11.Send Price List to Customer via EDI/MHS




1.11.2. Steps

1.12.Manage Assortment Campaigns without Supplier Agreement (Retail ext)







1.12.2. Steps

1.13.Manage Assortment Campaigns (Retail ext)




1.13.2. Steps

1.14.Add campaign for sales promotion










1.14.2. Steps

1.15.Add general campaign for Assortment




1.15.2. Steps

1.16.Add general campaign supported with purchase agreement







1.16.2. Steps

1.17.Add general campaign for parts







1.17.2. Steps

1.18.Manage Campaigns







1.18.2. Steps

1.19.Enter Customer Agreement - Deal per Assortment




1.19.2. Steps

1.20.Enter Customer Agreement - Discount for Sales group







1.20.2. Steps

1.21.Enter Customer Agreement for Part




1.21.2. Steps

1.22.Maintain Price Lists







1.22.2. Steps

1.23.Enter Price Lists, CTO Basic







1.23.2. Steps

1.24.Enter Price Lists, CTO




1.24.2. Steps

1.25.Update Cost based Price List







1.25.2. Steps

1.26.Enter Cost Based Price List










1.26.2. Steps

1.27.Enter Assortment Based Price List




1.27.2. Steps

1.28.Enter Unit based Price List







1.28.2. Steps

1.29.Enter Price List







1.29.2. Steps

1.30.Manage Standard Prices







1.30.2. Steps

1.31.Define Customer Credit Control







1.31.2. Steps

1.32.Manually Update Customer




1.32.2. Steps

1.33.Create Internal Customer based on Template







1.33.2. Steps

1.34.Create Customer and Customer Hierarchy




1.34.2. Steps

1.35.Create Internal Customer







1.35.2. Steps

1.36.Create Customer from Sales & Marketing (CRM)







1.36.2. Steps

1.37.Manually Create Customer







1.37.2. Steps

1.38.BDR Schedule Reservation







1.38.2. Steps

1.39.Change/update price




1.39.2. Steps

1.40.Change Delivery Information







1.40.2. Steps

1.41.Change Delivery date/qty







1.41.2. Steps

1.42.Run Automatic Reservation of Box Order Line, Started Manually (Retail ext)







1.42.2. Steps

1.43.Run Automatic Reservation of Customer Order Line, Started Manually




1.43.2. Steps

1.44.Run Automatic Reservation of Customer Order, Started by Order Type




1.44.2. Steps

1.45.Run Automatic Reservation of Customer Order, Started Manually







1.45.2. Steps

1.46.Run Automatic Reservation of a Batch of Customer Orders per Site, Started by Scheduled Task




1.46.2. Steps

1.47.Run Automatic Reservation of a Batch of Customer Orders per Site, Started Manually




1.47.2. Steps

1.48.Manually Reserve Customer Order Line







1.48.2. Steps

1.49.Reserve Customer Order (Std)







1.49.2. Steps

1.50.Handle Customer Order, Additional Activities (std)







1.50.2. Steps

1.51.Release Customer Order







1.51.2. Steps

1.52.Send Customer Order Confirmation via EDI







1.52.2. Steps

1.53.Email Customer Order Confirmation




1.53.2. Steps

1.54.Print Customer Order Confirmation







1.54.2. Steps

1.55.Confirm Customer Order







1.55.2. Steps

1.56.BDR for Charges




1.56.2. Steps

1.57.Enter Customer Order CTO, Additional Activities or Information







1.57.2. Steps

1.58.Source Non-sourced Customer Order Lines




1.58.2. Steps

1.59.Stage Billing on Customer Order







1.59.2. Steps

1.60.Handle Tax, Discount and/or Charges







1.60.2. Steps

1.61.Connect Customer Order Line to Project Activity




1.61.2. Steps

1.62.Enter Customer Order, Additional Activities or Information










1.62.2. Steps

1.63.Receive Customer Order Change Request from EDI/MHS/XML




1.63.2. Steps

1.64.Receive Customer Order from EDI/MHS/XML




1.64.2. Steps

1.65.Manually Create Customer Order, CTO







1.65.2. Steps

1.66.Manually Create Customer Order, Basic




1.66.2. Steps

1.67.Enter Customer Order










1.67.2. Steps

1.68.BDR for Delivery Confirmation




1.68.2. Steps

1.69.BDR for Customer Consignment Stock







1.69.2. Steps

1.70.BDR for Sales Quotation







1.70.2. Steps

1.71.BDR for Sourcing




1.71.2. Steps

1.72.BDR for Shipping by Route







1.72.2. Steps

1.73.BDR for Sales










1.73.2. Steps

1.74.BDR for Freight




1.74.2. Steps

1.75.BDR for Pricing







1.75.2. Steps

1.76.BDR for Supply Chain Relations







1.76.2. Steps

2. Acme Procurement Management2.1. Acme Process Purchase OrderThe procurement process can handle quotations, requisitions, and purchase orders, including sending and confirming the purchase orders. It also handles delivery surveillance and sends out reminders when needed. The procurement process can be performed in four different ways:

Purchase requisition to create a purchase order, either to create a purchase order directly, or preceded by a request for quotation. Request for quotation to create a purchase order. Direct entry of purchase order. Supplier agreement release to create a purchase order. The purchase requisition and purchase order can also be externally generated by order proposal, customer order, MRP, Master Scheduling, and Next Level Demand. Moreover, a purchase order can be created through supplier scheduling, but this will be described in a separate process document.

The Procurement process includes a supporting process, which handles supplier agreements. There are two ways in which this process can be performed:

You can use a request for quotation and convert the most favorable quotation to a supplier agreement. You can create a supplier agreement directly, by manually entering the information. If the company consists of several departments that frequently need to purchase products, use of a requisition could diminish significant administration time because one or several users at each department are allowed to enter a purchase requisition. This purchase requisition can be handled easily by the purchaser or purchase department. Whenever the purchase requisition is entered, the purchasing department will be in charge of converting the requisitions into purchase orders and executing the purchase. In order to control what is ordered on the requisition, you can use the purchase authorization routine, which requires one or more specified users to authorize the requisition before the buyer can convert it into a purchase order.

The purchase requisition can be used in three different variants:

Using the general flow, use the processes Enter Purchase Requisition, Handle Purchase Requisition and Handle Purchase Order. Using the express flow, use the express variants of the processes Enter Purchase Requisition and Handle Purchase Requisition. The express purchase requisition is used when a purchase order is needed on short notice, e.g., when purchasing some urgently needed spare parts from the local hardware store. When authorizing an express requisition, a purchase order is automatically created, released, and printed. You can use a purchase requisition to send order requests for a quotation. To do so, use the processes Enter Purchase Requisition, Handle Purchase Requisition, Handle Order Quotation and Handle Purchase Order.




2.1.1. BDR for Manage Purchase

2.1.2. Enter Purchase RequisitionThe purpose of this sub process is to support manually created purchase demand.

The input are an independent demand and the output are a registered purchase requisition including specification for needed parts or services.

You can enter one of three different kinds of parts: inventory registered purchase parts, non-inventory registered purchase parts, and no-number parts, i.e., parts that are not entered in the system's part records.

2.1.3. Handle Purchase RequisitionThe purpose of this sub-process is to transfer an requisition to purchase order. The input are manually or system generated purchase order requisitions and out-put are a planned purchase order.

Once you have entered the purchase requisition entry, you must release the requisition before it can be further processed. If using the authorization routine, a specified user must authorize the requisition before it can be converted into a purchase order. A supplier must have been specified on the requisition line before you can convert the requisition into a purchase order.

If required, you can convert lines on the purchase requisition into a request for order quotation. Using this option, no suppliers need to be specified on the requisition lines and no authorization is required.




2.1.4. Purchase Authorization

2.1.5. Handle Purchase OrderThe purpose of this sub process is to process the purchase order.

The input are a purchase order created manually or from purchase order requisition and output are to finalized purchase order released and/or send to supplier.

2.1.6. Create Supplier Agreement Release

2.1.7. Print and/or Send Purchase Order

2.1.8. Purchase Order Confirmation

2.1.9. Supplier Material Function

2.1.10. Manage and Monitor Purchase OrderThe purpose of this sub process is manage any changes of existing purchase order.




The input are any need for change and output are an updated order released and/or send to supplier.

2.1.11. Authorization Rule Setup

2.1.12. Handle Purchase Order Change Order

2.2. Acme Process Supplier ManagementThe main purpose of this process is to create new suppliers, phase out existing suppliers or update information on existing suppliers.

The main input of demands on new suppliers is initiated in the processes Strategic supplier/sourcing management and Supplier Quotation management.

Level of Supplier data required is related to type of supplier relation, EDI based etc. Supplier classification can be structured according to your specific requirements and also be connected to

categorization models like the Kraljic Matrix. Registration of new suppliers can be executed in an effective way by use of pre-defined supplier templates.

2.2.1. Create SupplierThe purpose of this process are to set-up and define supplier master data and information. The set-up are later used as default data if required in operational processes.




2.2.2. Manage SupplierThe purpose of this process are to maintain supplier master data and information when required.




2.3. Acme Process Supplier Agreement ManagementYou can use supplier agreements when you and your supplier have agreed on terms for a purchase part or for a supplier assortment.

There are two different kinds of supplier agreements: blanket purchase orders and purchase agreements.

The difference between them is in the way in which they are used.

A blanket purchase order is only used for supplier agreement releases.

A purchase agreement serves in the background as a basis for the price on all applicable purchase order lines, i.e., all manually and automatically generated purchase orders.

The only exceptions for the purchase agreement are supplier agreement releases (which use blanket purchase orders) and purchase orders created from an order quotation (the terms agreed in the order quotation will be used for the purchase order line)..

You can use the quotation functionality to convert the accepted quotation into a supplier agreement. The quotation to be converted into a supplier agreement can begin either as an externally generated need (from IFS/Project or IFS/Project Delivery), or can be entered manually as a request for supplier agreement quotation.

2.3.1. Enter Supplier AgreementThe Enter Supplier Agreement flow consists of two different activity diagrams: one for purchase agreements and one for blanket purchase orders. You can enter the supplier agreement manually in both these activity




diagrams.

When you enter a supplier agreement manually, you begin by creating a supplier agreement header in which the supplier and some miscellaneous information is entered.

Before saving the supplier agreement for the first time, determine whether it is a purchase agreement or a blanket purchase order.

When you have entered the general information, continue adding periods, sites and parts.

You can include supplier assortments in purchase agreements.

You can use supplier assortments instead of parts if you receive the same discount and additional costs for several parts.

You can also include no-number parts, i.e., parts that are not entered in the part record.

The supplier agreement must be in a status that allows purchasing (most often status Active), before it can be used..

2.3.2. Enter Request for Supplier Agreement QuotationYou start by entering a header and the parts (or supplier assortments) to be included. After this, enter the suppliers to whom you want to send the requests, then print the requests. If the request was generated from IFS/Project or IFS/Project Delivery, the system will include the header and the part lines. All you will have to do in this case is to choose the suppliers and print the requests.




2.3.3. Handle Supplier Agreement QuotationOnce you have received the quotations from the suppliers, enter their terms and compare the data in order to find the most favorable quotation. When you have compared the quotations and decided which one to accept, you can create a new purchase agreement, or add on to an existing supplier agreement. Furthermore, you can print rejection letters to the suppliers whose quotations you have chosen to reject.




2.3.4. Re-Negotiate Supplier Agreement

2.4. Re-Negotiate Supplier Agreement










2.4.2. Steps

2.5. Handle Supplier Agreement Quotation




2.5.2. Steps

2.6. Enter Request for Supplier Agreement Quotation







2.6.2. Steps

2.7. Create Part and Manage Agreement Prices from eBuyer (Scand ext.)







2.7.2. Steps

2.8. Create and manage Agreement prices and terms, EDI import (PRICAT)




2.8.2. Steps

2.9. Create and manage Agreement prices and terms, excel import (SDMan)







2.9.2. Steps

2.10.Enter Blanket Purchase Order




2.10.2. Steps

2.11.Enter Purchase Agreement







2.11.2. Steps

2.12.Approve supplier for Quality/Environmental std.







2.12.2. Steps

2.13.Add supplier to Approved suppliers list







2.13.2. Steps

2.14.Replace Supplier for parts - batch




2.14.2. Steps

2.15.Phase out Supplier







2.15.2. Steps

2.16.Create Internal Supplier based on template







2.16.2. Steps

2.17.Create Internal Supplier




2.17.2. Steps

2.18.Create Supplier for EDI collaboration







2.18.2. Steps

2.19.Create External Supplier




2.19.2. Steps

2.20.Handle Purchase Order Change Order







2.20.2. Steps

2.21.Purchase Order Authorization Rule Setup







2.21.2. Steps

2.22.Purchase Requisition Authorization Rule Setup




2.22.2. Steps

2.23.Purchase Order Authorization Rules Setup







2.23.2. Steps

2.24.Purchase Order Requisition Authorization Rules Setup




2.24.2. Steps

2.25.Basic Data for Authorization Rules







2.25.2. Steps

2.26.Receive of Direct Delivery







2.26.2. Steps

2.27.Change Purchase Order with revision control




2.27.2. Steps

2.28.Change Purchase Order without revision control







2.28.2. Steps

2.29.Monitoring Purchase Order with Confirmation from Supplier










2.29.2. Steps

2.30.Handle Supplier Material Function




2.30.2. Steps

2.31.Confirm Purchase Order







2.31.2. Steps

2.32.Send Purchase Order to B2B Portal







2.32.2. Steps

2.33.Print/Send/E-mail Purchase Order




2.33.2. Steps

2.34.Print / Send Purchase Order







2.34.2. Steps

2.35.Create Supplier Agreement Release







2.35.2. Steps

2.36.Process Purchase Order for External Service Order




2.36.2. Steps

2.37.Process Subcontracting Purchase Order




2.37.2. Steps

2.38.Process Purchase Order from Quotation







2.38.2. Steps

2.39.Modify Purchase Order Terms or Alternate Delivery Address




2.39.2. Steps

2.40.Handle Purchase Order (Basic)







2.40.2. Steps

2.41.Handle Purchase Order







2.41.2. Steps

2.42.Authorize Purchase Requisition, Automatic Order Processing







2.42.2. Steps

2.43.Authorize Purchase Order




2.43.2. Steps

2.44.Authorize Purchase Order Requsistion




2.44.2. Steps

2.45.Process Centralized Purchase Requisitions into one Purchase Order







2.45.2. Steps

2.46.Handle Purchase Requisition, Automatic Order Processing







2.46.2. Steps

2.47.Handle Express Purchase Order Requisition







2.47.2. Steps

2.48.Process PO Requisition to Quotation







2.48.2. Steps

2.49.Process Purchase Order Requisition




2.49.2. Steps

2.50.Handle Purchase Requisition







2.50.2. Steps

2.51.Enter Purchase Requisition with eBuyer







2.51.2. Steps

2.52.Enter Purchase Order Requisition for External Services with pre-posting




2.52.2. Steps

2.53.Enter Purchase Order Requisition for External Services







2.53.2. Steps

2.54.Enter Express PO Requisition




2.54.2. Steps

2.55.Enter Purchase Order Requisition with Wizard







2.55.2. Steps

2.56.Enter Purchase Order Requisition with Pre-Posting







2.56.2. Steps

2.57.Enter Purchase Order Requisition







2.57.2. Steps

2.58.Enter Purchase Order Requisition







2.58.2. Steps

2.59.BDR for Procurement







2.59.2. Steps

2.60.BDR for Charge/No Charge







2.60.2. Steps

2.61.BDR for Automatic Order Processing







2.61.2. Steps

2.62.BDR for Automatic Invoicing (Self Billing)




2.62.2. Steps

2.63.BDR for Supplier Agreement







2.63.2. Steps

2.64.BDR for Supply Chain Relations







2.64.2. Steps

3. Acme Warehouse Management3.1. Acme Process ReceiptThe receipt process handles two main processes: purchase parts that arrive at dock (with or without dispatch advice) and purchase parts that are delivered directly to the end customer. Several circumstances affect the working process, such as pallet handling, serial tracking, and lot/batch tracking.

One of the main principles in the receipt function is the receive case. The receive case functions as a guideline for the current arrival of the working process. However, the flexibility of the receipt function enables you to perform actions even if the current receive case does not include these. The possible receive cases are:

Receive into Arrival Receive into Inventory Receive into Arrival, Perform Putaway Receive into Arrival, Inspect at Arrival Receive into Arrival, Inspect at QA Receive into QA, Inspect at QA When the purchase order line is entered, the Receive into Arrival receive case is indicated by default if

there is none specified for the related supplier for the purchase part. It is common with all types of parts to be entered as Arrived once they arrive at the dock. However the procedure will vary depending on the circumstance, such as the part type and the receive case that were indicated on the purchase order line.

A quality control can be performed in relation to the receipts. Receipt lines that have an inspection demand generally originate from a purchase order line with the following receive cases: "Receive into Arrival, Inspect at Arrival," "Receive into Arrival, Inspect at QA," or "Receive into QA, Inspect at QA."

Common to all receive cases is the cancellation of arrival and receipt anywhere in the work flow. As a consequence, you can start over by entering the purchase order arrival. This is however not possible if an invoice has been matched to the receipt, if any part has been scrapped or returned, or if the connection between the receipt line and the stock location is broken (Note that on a receipt line with a scrapped or returned quantity, you can undo the scrap/return and cancel the receipt.).

3.1.1. BDR for Receipt Process

3.1.2. Report ArrivalThis process object is divided into three scenarios:

Report arrival - this scenario is normally used, except when handling dispatch advice and direct receipt of no-number parts.

Report direct receipt of no-number parts - this is used when no-number parts should be entered as arriving




directly from the purchase order. The no-part order line is entered as arrived, and the order line status is changed to Closed. You can view and cancel the receipt lines in the receipt function. Receipt history is logged for each line entered. When an inspection is required, you must continue to the Purchase Order Receipt window. The status on the receipt line is then set to To be Inspected. When you enter the inspection results, the status on the receipt line changes to Received.

Report arrival using dispatch advice - this is used when arrivals should be done by using a dispatch advice. When reporting an arrival from a dispatch advice, you can choose between reporting an entire shipment as arrived or reporting a partial arrival of single lines.

The following receive cases use this process object:

Receive into arrival Receive into inventory Receive into arrival, perform putaway Receive into arrival, inspect at arrival Receive into arrival, inspect at QA Receive into QA, inspect at QA

Serial-handling: The arrival registration is performed in different dialog boxes depending on whether the parts are serial-handled, or if serial numbers will be defined at the arrival registration or afterwards. If you are dealing with serial-handled parts and have decided to postpone the serial number assignment, enter the arrival by using the dialog box for parts without serial numbers.

Pallet-handling: Pallets are created for pallet-handled parts that are placed in a pallet arrival location. However, you can handle pallet-handled parts in the same manner as single-handled parts and then create pallets in IFS/Inventory. If the parts are divided among pallets, the quantity of parts per pallet can be modified.

Arrival Report: A printout of the arrival report in connection to the arrival registration can be produced. However, you have the option to print this later on.

Create Purchase Order from Arrival: You have the option to create a new purchase order from the arrival registration window.

This can be useful when goods arrive without an order from your company.

This occurs, for example, when a supplier refills a consignment stock located in your warehouse.

When the goods arrive, you then do not have a corresponding purchase order line on which to enter the arrival, thus a purchase order line has to be created afterwards.

Once a purchase order line is created, enter the arrival in the usual manner..




3.1.3. Move Into Inspection LocationThis Sub process is used when receive cases is Receive into arrival, inspect at QA

Due to the receive case "Receive into arrival, inspect at arrival," the inspection should be performed and the inspection results should be entered in an inspection location, i.e., a quality assurance location. Move the parts into an inspection location. The pallets must be moved into a pallet quality location by using a pallet transport task.




3.1.4. Perform Quality Inspection & Handle DiscrepanciesThis Sub process is used for following receive cases:

Receive into arrival, inspect at arrival Receive into arrival, inspect at QA Receive into QA, inspect at QA

If necessary information is entered in IFS/Quality Management, you can create an analysis in the receipt function and then enter test results in the aforementioned component. Notice that these control operations are not connected to inspection codes or to the entry of inspection results in IFS/Purchasing. The testing results can be used as guidelines when entering the inspection results in IFS/Purchasing.

The inspection should then be performed and the inspection results entered.

The quantity to inspect is calculated by the inspection code.

In connection with reporting, the inspection results' faulty parts can be scrapped, returned for rework, or returned for credit.

A replacement order can be created for parts that are returned for credit.

If for some reason you have entered a scrap or return by mistake, you can undo this action.




To do so, enter an inspection approval for parts where the scrap or return is undone..

Once the quality inspection is completed, the receipt is also completed and the receipt line acquires the Received status with regards to lines with non-inventory registered purchase parts and no-number parts. Also, the receipt line with inventory registered purchase parts acquires the To be Received status.

3.1.5. Handle ArrivalThe following receive cases use this Sub process. (This Sub process can be regarded as optional since no activity is crucial for the working process.):

Receive into arrival Receive into arrival, inspect at arrival Receive into arrival, inspect at QA Receive into QA, inspect at QA




Before the inventory registered purchase parts are received into a stock location, you can add or update information such as the expiration date, W/D/R number, lot/batch number, split into serials, and printing of barcode labels, depending on the settings for the part.

3.1.6. Move into StockThe following receive cases use this Sub process:

Receive into arrival Receive into arrival, perform putaway Receive into arrival, inspect at arrival Receive into arrival, inspect at QA Receive into QA, inspect at QA

When the arrival registration and any required inspection is performed (with or without an inspection location), the inventory registered purchase parts should be moved into one or more stock locations, e.g., a picking location. Pallet-handled parts are moved by using pallet transport tasks. The stock location type for pallet-handled parts can be pallet, pallet deep, or pallet buffer.

Once moving into a stock location, the receipt line with inventory registered purchase parts acquires the Received status and the receipt-handling is completed.

For parts with perform putaway enabled, the best possible location is found and the parts are moved to that location. Transport tasks are created.




3.1.7. Handle Receipt for Direct DeliveryThis Sub process is used when the requirement of the purchase comes from a customer order and the parts are to be sent from your supplier directly to the end customer, without passing through your warehouse. This data is entered in a specific window, and the end result being that the purchase order is closed and the customer order line receives the Delivered status, i.e., if no partial deliveries remain on either orders.

The direct delivery function is initiated when a customer order with the supply code "Purchase Order Direct" is entered and released. This generates a purchase requisition that should be released and converted to a purchase order. The purchase order then needs to be released.

When you have received the delivery note from your supplier, enter the delivered quantity and confirm the transaction. The purchase order is automatically closed and the status is changed from Released or Confirmed to Closed. The customer order receives the Delivered status and the customer can be invoiced, assuming that no partial deliveries remain on either orders. If the supplier has partially delivered an order and is unable to fully deliver this, it is possible to manually close the purchase order.




3.2. Acme Process Handle Inventory

3.2.1. BDR for Maintain Inventory

3.2.2. Handle Material Requisition

3.2.3. Issue MaterialOnce a work order has been released for execution, material transactions can be recorded against work order, which includes issues or material, un-reserving or un-issuing of issued consumables and also the addition of different material items if needed.

As part of this process it is also possible to review the current stock availability and to raise purchase requisitions for either material items or services.




3.2.4. Handle Parts

3.2.5. Handle Counting

3.3. Acme Process ShipmentThe shipment process includes one single point of entry, handling, and delivering a shipment, including printing of all necessary shipment documents.

The shipment process enables proactive shipment planning and re-planning.

The process also enables you to create preliminary shipments, containing order lines in the Released, Reserved, or Partially Delivered status from various orders.

Then, you can work with the connected order lines.

The shipment process generally includes a number of activities and different stages.

As a part of the shipment process activities, you can initiate a shipment, connect order lines to the shipment, pick and report, define a package structure, create transport labels and shipment documents, deliver and send dispatch advices..

3.3.1. BDR for Shipment

3.3.2. Create ShipmentThe shipment will be the base for connecting customer order lines to the shipment, creating package structures, creating delivery notes, creating shipping documents as well as sending a dispatch advice to the customer. All this will eventually be connected to the shipment ID. You should note however, that a shipment can only have one delivery address.




3.3.3. Handle PickingThis Sub process creates Pick List and the reported picked goods. You can choose wether you want to use Transport Task or not for the picking.




3.3.4. Packing of Goods

3.3.5. Deliver Customer Order

3.4. Deliver Customer Order Box Line (Retail ext)







3.4.2. Steps

3.5. Deliver Customer Order, Single Order Delivery, Pre-shipment Delivery Note







3.5.2. Steps

3.6. Deliver Customer Order, Load List




3.6.2. Steps

3.7. Finalize Shipment







3.7.2. Steps

3.8. Deliver Customer Order, Shipment







3.8.2. Steps

3.9. Deliver Customer Order, Single Order Delivery







3.9.2. Steps

3.10.Packing of Goods with Shipment







3.10.2. Steps

3.11.Packing of Goods without Shipment







3.11.2. Steps

3.12.Handle Picking of Boxes without Shipment (Retail ext)




3.12.2. Steps

3.13.Handle Picking with Shipment







3.13.2. Steps

3.14.Handle Picking without Shipment







3.14.2. Steps

3.15.Create Consolidated Shipment







3.15.2. Steps

3.16.Create Shipment







3.16.2. Steps

3.17.BDR for SSCC







3.17.2. Steps

3.18.BDR for Counting







3.18.2. Steps

3.19.Handle Counting without Count Report




3.19.2. Steps

3.20.Handle Counting using Count Report







3.20.2. Steps

3.21.Transfer To/From Project Inventory




3.21.2. Steps

3.22.Scrap from Stock







3.22.2. Steps

3.23.Handle Direct Receipt, with Pallet handling







3.23.2. Steps

3.24.Handle Direct Receipt, with No Pallet handling







3.24.2. Steps

3.25.Handle Direct Issue







3.25.2. Steps

3.26.Handle Barcodes







3.26.2. Steps

3.27.Change Inventory Location, Transport Tasks




3.27.2. Steps

3.28.Change Inventory Location







3.28.2. Steps

3.29.Issue Material







3.29.2. Steps

3.30.Handle Material Requisition (std)







3.30.2. Steps

3.31.BDR for Substance




3.31.2. Steps

3.32.BDR for Periodic Weighted Average







3.32.2. Steps

3.33.BDR for Multiple UoM







3.33.2. Steps

3.34.BDR for Planning Hierarchy




3.34.2. Steps

3.35.BDR for Inventory Locations







3.35.2. Steps

3.36.BDR for Inventory










3.36.2. Steps

3.37.BDR for Handling Units




3.37.2. Steps

3.38.BDR for Externally Owned Stock







3.38.2. Steps

3.39.BDR for Availability Control







3.39.2. Steps

3.40.BDR for Automatic Interchange of Planning Method




3.40.2. Steps

3.41.Handle Receipt for Direct Delivery







3.41.2. Steps

3.42.Move into Stock with Pallet Handled Parts




3.42.2. Steps

3.43.Move into Stock with No Pallet Handled Parts







3.43.2. Steps

3.44.Handle Arrival







3.44.2. Steps

3.45.Perform Quality Inspection & Handle Discrepancies







3.45.2. Steps

3.46.Move Into Inspection Location with Pallet Handled Parts







3.46.2. Steps

3.47.Move Into Inspection Location with No Pallet Handled Parts




3.47.2. Steps

3.48.Report Arrival, Component MRO







3.48.2. Steps

3.49.Report Direct Receipt of No-Number Parts







3.49.2. Steps

3.50.Report Arrival Using Dispatch Advice







3.50.2. Steps

3.51.Report Arrival







3.51.2. Steps

3.52.BDR for Warehousing







3.52.2. Steps

3.53.BDR for Receipt, Pallets




3.53.2. Steps

3.54.BDR for Receipt







3.54.2. Steps

4. Acme Financial Management4.1. Acme Process AR - Customer InvoicingThe Purpose of this process is handling relevant Customer Invoicing capabilities.

4.1.1. Customer Order InvoicingInvoicing customer orders normally takes place towards the end of the customer order flow. The goods ordered have to be fully or partially delivered before invoicing is carried out. The order can be invoiced either manually or automatically.

Normal invoice - generated for every order.

Collective invoice- generated for a group of customer orders. Credit Invoice

The Customer Order Invoicing Process can be supported in multiple ways, for example,




Advance Invoicing - Customer order invoices can be prepared even before the goods are delivered. Prepayment Based Invoicing - Prepayment-based invoices are created before the goods are delivered, but

unlike advance invoices, prepayment-based invoices are created only after a prepayment for a customer order has been received

Shipment Invoicing - Shipments can be invoiced as one entity. We create an invoice on the complete shipment, instead of one for each delivered order

Self Billing - occurs when a customer creates an invoice for himself and thereby eliminates the need for the supplier to create and send him an invoice in order to receive payment for deliveries.

Stage Billing - can be used whenever an order is to be paid in multiple stages. This functionality enables you to invoice an order at any stage in the order flow, not just after delivery.

Correction Invoice - When a correction invoice is created, the system automatically creates two lines for each debit line of the reference invoice.

4.1.2. Manage Customer Invoice Output

4.1.3. Queries InvoicingThe Follow-up and Analysis process contains the following queries:

The Customers window is used to obtain a general idea of the company's customers. You can quickly obtain information on each customer's balances, due amounts, open pre-payments, etc.

The Customer Analysis window is used to view detailed information about a certain customer or party ID. The window contains detailed information about all invoices and due amounts, as well as invoice/pre-payment dates, etc.

The Customer Invoices Analysis window is used to obtain information about customer invoices, both unpaid and paid.

The Customer Invoice Analysis window states detailed information about customer, invoice details, payments and discount, voucher, etc. The window is divided into six different tabs.

The Customer Invoices Analysis window is used to view all entered customer invoices, e.g., instant invoices and customer invoices. This includes invoices created by other parts of IFS Applications, e.g., IFS Distribution. Both paid and unpaid. Preliminary posted and finally posted are displayed.

The Customer Invoices Due for Payment Analysis window is used to view or query for all customer invoices due for payment. You can view instant invoices, customer invoices, and invoices loaded through external files.

The Customer Analysis window is used to view detailed information about a specific customer invoice. You can enter customer credit management header and line notes to exclude a whole invoice or specific lines from being included in customer credit management calculations.

The Customer Invoice Postings Analysis window is used for obtaining a general idea of customer invoice postings and for viewing invoices that are printed via the printout function. If an error arose in connection with printing so that no voucher was created, the lines are error marked.

4.1.4. Reports InvoicingThe Follow-up and Analysis process contains the following reports:

The Customer Invoice Journal shows customer invoices per invoice series and invoice date. The customer invoices created since the last printout are shown in the report.

The Tax report - Sales is used as a basis for filling in quarterly reports for Tax. The report shows invoicing




per customer in another EU country. The Customer Statement of Account states all transactions per selected customer and period.

4.2. Acme Process AR - Customer PaymentThe Purpose of this process is to handle customer payments. The customer payment process includes functionality for manual payment, payment on File, Check payment and Bill of Exchange payments. For the business manual payment and payment on file might be relevant. When a payment is saved a voucher is automatically generated based on the set up of accounting rules. The voucher contains postings for customer claims, cash transactions, bank fees and currency differences.

The system allows the entry of multi company customer payments and to use deduction. This is a function that covers payments where customer invoices are produced and stored in several individual companies, but customer payments are received and entered in only one company.

4.2.1. BDR for Customer Payments

4.2.2. Customer Payment, Manually matched Payment Specification

The Customer Payment process is used for entering customer payments through the various payment institutes.

Offsets can be entered at the same time as payments.

These can be offsets between debit and credit invoices, between invoices and payments on account or between invoices and payments in advance.

When you save a payment, a voucher is generated automatically to the hold table in IFS/Accounting Rules.

The voucher belongs to voucher group B and contains postings for customer claims, cash transactions, bank fees and currency differences..

The system allows the entry of multi company customer payments and to use deduction. This is a function that covers payments where customer invoices are produced and stored in several individual companies, but customer payments are received and entered in only one company. A benefit of this is that a group of companies can use centralized cash application.

4.2.3. Customer Payment on FileThe Customer Payments on File process is used to create customer payments out of electronic files received from various payment institutes. An agreement exists between the company and the payment institute regarding the electronic payment files service. Each electronic file contains payment information and matching information for a specific account and currency on existing invoices in Accounts Receivable.




4.2.4. Customer Direct Debiting, Create Payment OrderThe Customer Direct Debiting process is used for carrying out automatic customer payments to the customer's account. The process starts with generating a customer payment proposal i.e. a direct debiting proposal based on, for example payment date interval, currency, customers to be covered and payment method.




4.2.5. Customer Repayment Process, Create Repayment OrderThe Customer Repayment process is used for carrying out automatic customer payments to the customer's account. The process starts with generating a customer payment proposal i.e. a repayment proposal based on, for example payment date interval, currency, customers to be covered and payment method.




4.2.6. Acknowledge and Create Customer PaymentsPayments are created within the system when acknowledging a customer payment, i.e. when the payments have been implemented adhering to documentation received from the payment institutes.




4.3. Acme Process AP - Supplier Invoice ManagementThe Supplier Invoicing process is used to enter and post supplier invoices, update the supplier ledger with supplier invoices created in an external (non-IFS) system, and view information on suppliers and supplier invoices.

The Supplier Invoicing process is divided into three processes:

Enter and Post Supplier Invoice External Supplier Invoices on File Follow-up and Analysis, Supplier Invoice




4.3.1. BDR for Supplier Invoice, Enter and Post

4.3.2. Receive or Enter Supplier Invoice

4.3.3. Purchase Order Receipt Matching

4.3.4. Post Supplier Invoice

4.3.5. Authorize Supplier Invoice for Payment

4.3.6. Cancel Supplier Invoices

4.4. Acme Process AP - Supplier PaymentUse this process to manage transactions in connection with supplier payments.

The process contain functions for handling Automatic Supplier Payments via file, manual supplier payments, check payments, supplier bill of exchange payments, supplier payments loaded via file.

Netting between customer and supplier is possible, but only if netting has been agreed upon.

The process also contain functions for supplier offsets, for example offset between debit and credit invoices.

If for some reason cancellation of payment is needed it can be handled.

There is sub process where you find information on follow -up and Analysis such as queries and reports..

The Supplier Payments process is divided into following sub processes.

Automatic Supplier Payment on File Manual Supplier Payment Automatic Supplier Check Payment Manual Supplier Check Payment Automatic Supplier Bill of Exchange Payment Manual Supplier Bill of Exchange Payment External Supplier Payment on File AP/AR Nettings Follow-up and Analysis, Supplier Payment

4.4.1. BDR for Supplier Payments

4.4.2. Manual Supplier PaymentThe Manual Supplier Payment process is used to enter details of your company’s manual payments and manual check payments to the suppliers through the various payment institutes.

Offsets can be entered at the same time as the payments.

These can be offsets between debit and credit invoices or between invoices, payments on account and payments in advance.

You can also process invoices that have been placed as parked payments and enter these as paid.




When you enter a manual payment, a voucher is generated automatically to the hold table in IFS/Accounting Rules.

This is updated to the general ledger in connection with the next update.

If payment cancellation is needed there are functions for undoing a whole payment or part of a payment.

Undoing means that you post invoices and prepayments as unpaid..

4.4.3. Supplier Interest Payment

4.4.4. Cancel Supplier Payment

4.5. Cancel Supplier Bill of Exchange Payment







4.5.2. Steps

4.6. Reverse Cashed Supplier Check




4.6.2. Steps

4.7. Cancel Supplier Payment







4.7.2. Steps

4.8. Calculate Supplier Interest Provision




4.8.2. Steps

4.9. Enter and Match Supplier Payment







4.9.2. Steps

4.10.BDR for External Payment Recipient







4.10.2. Steps

4.11.Specify Stamp Duty Info for Supplier Bills of Exchange




4.11.2. Steps

4.12.Enter Basic Data and Set Up Reports for Central Bank Reporting







4.12.2. Steps

4.13.Define External Clearing System Identification Codes







4.13.2. Steps

4.14.Cancel Supplier Invoices




4.14.2. Steps

4.15.Authorize Supplier Invoice for Payment







4.15.2. Steps

4.16.BDR for Supplier Invoice, Enter and Post







4.16.2. Steps

4.17.Post Supplier Invoice







4.17.2. Steps

4.18.Manually Balance Supplier Invoice




4.18.2. Steps

4.19.Match and Adjust Purchase Order Receipt







4.19.2. Steps

4.20.Match Purchase Order Receipt







4.20.2. Steps

4.21.BDR for External Supplier Invoices




4.21.2. Steps

4.22.Receive Supplier Invoice on File







4.22.2. Steps

4.23.Enter Manual Supplier Invoice







4.23.2. Steps

4.24.Enter Preliminary Supplier Invoice







4.24.2. Steps

4.25.BDR for Posting Template







4.25.2. Steps

4.26.BDR Create Supplier Invoice Template




4.26.2. Steps

4.27.Acknowledge Payment Order and Create Customer Payments







4.27.2. Steps

4.28.Create Repayment Order for Customer Repayment, Check







4.28.2. Steps

4.29.Create Repayment Order for Customer Repayment, File










4.29.2. Steps

4.30.Create Payment Order for Customer Direct Debiting







4.30.2. Steps

4.31.Customer Payment on File







4.31.2. Steps

4.32.Manual Customer Payment




4.32.2. Steps

4.33.BDR for Payment Documents







4.33.2. Steps

4.34.BDR for External Payments







4.34.2. Steps

4.35.BDR for Define Selection Template







4.35.2. Steps

4.36.BDR for Bill of Exchange







4.36.2. Steps

4.37.Reports Invoicing




4.37.2. Steps

4.38.Queries Invoicing










4.38.2. Steps

4.39.Send Invoice via file (XML/EDI)




4.39.2. Steps

4.40.Handle, Print and Post Customer Invoice







4.40.2. Steps

4.41.BDR for Self-Billing







4.41.2. Steps

4.42.BDR for External Customer Invoices







4.42.2. Steps

4.43.Customer Order Invoicing for consignment




4.43.2. Steps

4.44.Create Customer Order Correction Invoice







4.44.2. Steps

4.45.Create Customer Order Credit Invoice




4.45.2. Steps

4.46.Create Rebate Credit Invoice







4.46.2. Steps

4.47.Create Shipment Invoice




4.47.2. Steps

4.48.Create Stage Billing Invoice




4.48.2. Steps

4.49.Create Prepayment Based Invoice







4.49.2. Steps

4.50.Create Advance Invoice




4.50.2. Steps

4.51.Self Billing Invoice




4.51.2. Steps

4.52.Create Customer Order Collective Invoice with Rental Transactions







4.52.2. Steps

4.53.Create Customer Order Collective Invoicing




4.53.2. Steps

4.54.Create Customer Order Invoice with Rental Transactions







4.54.2. Steps

4.55.Create Customer Order Invoice




4.55.2. Steps

5. Acme End 2 End Processes5.1. Acme E2E Process Order to Cash

5.1.1. Enter Customer OrderThis sub process creates the customer order.

During the process of creating a customer order you enter the customer order, specify any detailed information about pre-posting, complementary parts, charges, taxes, milestones, or staged billing. Also enter any notes and document text.

When you are working in a CTO environment, entering a customer order works much in the same way as described above, but in this process you can also create and handle configurations and interim orders.

This sub process can also handle the creation of a customer order in a preliminary or planned state when the order has been received as an EDI/MHS/XML order message or updates a customer order if a message to change an existing order is received.




5.1.2. Release Customer Order

5.1.3. Confirm Customer OrderThis sub process handles the notification to the customer that the customer order is confirmed once the fulfillment of the customer order has been verified. Depending on the customer the method of notification can be a printed notification, and email or and EDI message.

5.1.4. Reserve Customer OrderThis sub process reserves the items on the customer order

If the order is prioritized, you do not need to prioritize the parts. They were already reserved when the customer order was released.

If the order is not prioritized, the ordered parts must be reserved. You can do this either manually or in batch. If there are not enough parts and you use the batch method, not all order lines will be reserved. Instead, they will appear in the shortage window. In the same window you can also calculate the optimal time of delivery, simulate what will happen if the delivery date is prolonged or partial deliveries take place,

Finally, you can issue a booking proposal to a forwarding agent.




5.1.5. Handle PickingThis Sub process creates Pick List and the reported picked goods. You can choose wether you want to use Transport Task or not for the picking.

5.1.6. Deliver Customer Order

5.1.7. Customer Order InvoicingInvoicing customer orders normally takes place towards the end of the customer order flow. The goods ordered have to be fully or partially delivered before invoicing is carried out. The order can be invoiced either manually or automatically.

Normal invoice - generated for every order.

Collective invoice- generated for a group of customer orders. Credit Invoice

The Customer Order Invoicing Process can be supported in multiple ways, for example,

Advance Invoicing - Customer order invoices can be prepared even before the goods are delivered.




Prepayment Based Invoicing - Prepayment-based invoices are created before the goods are delivered, but unlike advance invoices, prepayment-based invoices are created only after a prepayment for a customer order has been received

Shipment Invoicing - Shipments can be invoiced as one entity. We create an invoice on the complete shipment, instead of one for each delivered order

Self Billing - occurs when a customer creates an invoice for himself and thereby eliminates the need for the supplier to create and send him an invoice in order to receive payment for deliveries.

Stage Billing - can be used whenever an order is to be paid in multiple stages. This functionality enables you to invoice an order at any stage in the order flow, not just after delivery.

Correction Invoice - When a correction invoice is created, the system automatically creates two lines for each debit line of the reference invoice.

5.1.8. Manage Customer Invoice Output

5.2. Acme E2E Process Purchase to Pay

5.2.1. Handle Purchase RequisitionThe purpose of this sub-process is to transfer an requisition to purchase order. The input are manually or system generated purchase order requisitions and out-put are a planned purchase order.

Once you have entered the purchase requisition entry, you must release the requisition before it can be further processed. If using the authorization routine, a specified user must authorize the requisition before it can be converted into a purchase order. A supplier must have been specified on the requisition line before you can convert the requisition into a purchase order.

If required, you can convert lines on the purchase requisition into a request for order quotation. Using this option, no suppliers need to be specified on the requisition lines and no authorization is required.




5.2.2. Handle Purchase OrderThe purpose of this sub process is to process the purchase order.

The input are a purchase order created manually or from purchase order requisition and output are to finalized purchase order released and/or send to supplier.

5.2.3. Print and/or Send Purchase Order

5.2.4. Report ArrivalThis process object is divided into three scenarios:

Report arrival - this scenario is normally used, except when handling dispatch advice and direct receipt of no-number parts.

Report direct receipt of no-number parts - this is used when no-number parts should be entered as arriving directly from the purchase order. The no-part order line is entered as arrived, and the order line status is changed to Closed. You can view and cancel the receipt lines in the receipt function. Receipt history is logged for each line entered. When an inspection is required, you must continue to the Purchase Order




Receipt window. The status on the receipt line is then set to To be Inspected. When you enter the inspection results, the status on the receipt line changes to Received.

Report arrival using dispatch advice - this is used when arrivals should be done by using a dispatch advice. When reporting an arrival from a dispatch advice, you can choose between reporting an entire shipment as arrived or reporting a partial arrival of single lines.

The following receive cases use this process object:

Receive into arrival Receive into inventory Receive into arrival, perform putaway Receive into arrival, inspect at arrival Receive into arrival, inspect at QA Receive into QA, inspect at QA

Serial-handling: The arrival registration is performed in different dialog boxes depending on whether the parts are serial-handled, or if serial numbers will be defined at the arrival registration or afterwards. If you are dealing with serial-handled parts and have decided to postpone the serial number assignment, enter the arrival by using the dialog box for parts without serial numbers.

Pallet-handling: Pallets are created for pallet-handled parts that are placed in a pallet arrival location. However, you can handle pallet-handled parts in the same manner as single-handled parts and then create pallets in IFS/Inventory. If the parts are divided among pallets, the quantity of parts per pallet can be modified.

Arrival Report: A printout of the arrival report in connection to the arrival registration can be produced. However, you have the option to print this later on.

Create Purchase Order from Arrival: You have the option to create a new purchase order from the arrival registration window.

This can be useful when goods arrive without an order from your company.

This occurs, for example, when a supplier refills a consignment stock located in your warehouse.

When the goods arrive, you then do not have a corresponding purchase order line on which to enter the arrival, thus a purchase order line has to be created afterwards.

Once a purchase order line is created, enter the arrival in the usual manner..




5.2.5. Perform Quality Inspection & Handle DiscrepanciesThis Sub process is used for following receive cases:

Receive into arrival, inspect at arrival Receive into arrival, inspect at QA Receive into QA, inspect at QA

If necessary information is entered in IFS/Quality Management, you can create an analysis in the receipt function and then enter test results in the aforementioned component. Notice that these control operations are not connected to inspection codes or to the entry of inspection results in IFS/Purchasing. The testing results can be used as guidelines when entering the inspection results in IFS/Purchasing.

The inspection should then be performed and the inspection results entered.




The quantity to inspect is calculated by the inspection code.

In connection with reporting, the inspection results' faulty parts can be scrapped, returned for rework, or returned for credit.

A replacement order can be created for parts that are returned for credit.

If for some reason you have entered a scrap or return by mistake, you can undo this action.

To do so, enter an inspection approval for parts where the scrap or return is undone..

Once the quality inspection is completed, the receipt is also completed and the receipt line acquires the Received status with regards to lines with non-inventory registered purchase parts and no-number parts. Also, the receipt line with inventory registered purchase parts acquires the To be Received status.




5.2.6. Receive or Enter Supplier Invoice

5.2.7. Purchase Order Receipt Matching

5.2.8. Post Supplier Invoice

5.2.9. Authorize Supplier Invoice for Payment

5.2.10. Manual Supplier PaymentThe Manual Supplier Payment process is used to enter details of your company’s manual payments and manual check payments to the suppliers through the various payment institutes.

Offsets can be entered at the same time as the payments.

These can be offsets between debit and credit invoices or between invoices, payments on account and payments in advance.

You can also process invoices that have been placed as parked payments and enter these as paid.

When you enter a manual payment, a voucher is generated automatically to the hold table in IFS/Accounting Rules.

This is updated to the general ledger in connection with the next update.

If payment cancellation is needed there are functions for undoing a whole payment or part of a payment.

Undoing means that you post invoices and prepayments as unpaid..




5.2.11. Handle ArrivalThe following receive cases use this Sub process. (This Sub process can be regarded as optional since no activity is crucial for the working process.):

Receive into arrival Receive into arrival, inspect at arrival Receive into arrival, inspect at QA Receive into QA, inspect at QA

Before the inventory registered purchase parts are received into a stock location, you can add or update information such as the expiration date, W/D/R number, lot/batch number, split into serials, and printing of barcode labels, depending on the settings for the part.




5.2.12. Move into StockThe following receive cases use this Sub process:

Receive into arrival Receive into arrival, perform putaway Receive into arrival, inspect at arrival Receive into arrival, inspect at QA Receive into QA, inspect at QA

When the arrival registration and any required inspection is performed (with or without an inspection location), the inventory registered purchase parts should be moved into one or more stock locations, e.g., a picking location. Pallet-handled parts are moved by using pallet transport tasks. The stock location type for pallet-handled parts can be pallet, pallet deep, or pallet buffer.

Once moving into a stock location, the receipt line with inventory registered purchase parts acquires the Received status and the receipt-handling is completed.

For parts with perform putaway enabled, the best possible location is found and the parts are moved to that location. Transport tasks are created.




5.2.13. Purchase Order Confirmation

5.3. Enter and Match Supplier Payment







5.3.2. Steps

5.4. Authorize Supplier Invoice for Payment




5.4.2. Steps

5.5. BDR for Supplier Invoice, Enter and Post







5.5.2. Steps

5.6. Post Supplier Invoice







5.6.2. Steps

5.7. Manually Balance Supplier Invoice







5.7.2. Steps

5.8. Match and Adjust Purchase Order Receipt







5.8.2. Steps

5.9. Match Purchase Order Receipt




5.9.2. Steps

5.10.BDR for External Supplier Invoices







5.10.2. Steps

5.11.Receive Supplier Invoice on File







5.11.2. Steps

5.12.Enter Manual Supplier Invoice







5.12.2. Steps

5.13.Enter Preliminary Supplier Invoice







5.13.2. Steps

5.14.Send Invoice via file (XML/EDI)







5.14.2. Steps

5.15.Handle, Print and Post Customer Invoice







5.15.2. Steps

5.16.BDR for Self-Billing







5.16.2. Steps

5.17.BDR for External Customer Invoices







5.17.2. Steps

5.18.Customer Order Invoicing for consignment




5.18.2. Steps

5.19.Create Customer Order Correction Invoice







5.19.2. Steps

5.20.Create Customer Order Credit Invoice




5.20.2. Steps

5.21.Create Rebate Credit Invoice







5.21.2. Steps

5.22.Create Shipment Invoice




5.22.2. Steps

5.23.Create Stage Billing Invoice




5.23.2. Steps

5.24.Create Prepayment Based Invoice







5.24.2. Steps

5.25.Create Advance Invoice




5.25.2. Steps

5.26.Self Billing Invoice




5.26.2. Steps

5.27.Create Customer Order Collective Invoice with Rental Transactions







5.27.2. Steps

5.28.Create Customer Order Collective Invoicing




5.28.2. Steps

5.29.Create Customer Order Invoice with Rental Transactions







5.29.2. Steps

5.30.Create Customer Order Invoice




5.30.2. Steps

5.31.Deliver Customer Order Box Line (Retail ext)







5.31.2. Steps

5.32.Deliver Customer Order, Single Order Delivery, Pre-shipment Delivery Note







5.32.2. Steps

5.33.Deliver Customer Order, Load List




5.33.2. Steps

5.34.Finalize Shipment







5.34.2. Steps

5.35.Deliver Customer Order, Shipment







5.35.2. Steps

5.36.Deliver Customer Order, Single Order Delivery







5.36.2. Steps

5.37.Handle Picking of Boxes without Shipment (Retail ext)







5.37.2. Steps

5.38.Handle Picking with Shipment




5.38.2. Steps

5.39.Handle Picking without Shipment







5.39.2. Steps

5.40.Move into Stock with Pallet Handled Parts







5.40.2. Steps

5.41.Move into Stock with No Pallet Handled Parts




5.41.2. Steps

5.42.Handle Arrival







5.42.2. Steps

5.43.Perform Quality Inspection & Handle Discrepancies







5.43.2. Steps

5.44.Report Arrival, Component MRO







5.44.2. Steps

5.45.Report Direct Receipt of No-Number Parts







5.45.2. Steps

5.46.Report Arrival Using Dispatch Advice







5.46.2. Steps

5.47.Report Arrival







5.47.2. Steps

5.48.Confirm Purchase Order







5.48.2. Steps

5.49.Send Purchase Order to B2B Portal







5.49.2. Steps

5.50.Print/Send/E-mail Purchase Order




5.50.2. Steps

5.51.Print / Send Purchase Order







5.51.2. Steps

5.52.Process Purchase Order for External Service Order




5.52.2. Steps

5.53.Process Subcontracting Purchase Order







5.53.2. Steps

5.54.Process Purchase Order from Quotation




5.54.2. Steps

5.55.Modify Purchase Order Terms or Alternate Delivery Address







5.55.2. Steps

5.56.Handle Purchase Order (Basic)




5.56.2. Steps

5.57.Handle Purchase Order







5.57.2. Steps

5.58.Process Centralized Purchase Requisitions into one Purchase Order







5.58.2. Steps

5.59.Handle Purchase Requisition, Automatic Order Processing







5.59.2. Steps

5.60.Handle Express Purchase Order Requisition







5.60.2. Steps

5.61.Process PO Requisition to Quotation







5.61.2. Steps

5.62.Process Purchase Order Requisition




5.62.2. Steps

5.63.Handle Purchase Requisition







5.63.2. Steps

5.64.Run Automatic Reservation of Box Order Line, Started Manually (Retail ext)







5.64.2. Steps

5.65.Run Automatic Reservation of Customer Order Line, Started Manually




5.65.2. Steps

5.66.Run Automatic Reservation of Customer Order, Started by Order Type




5.66.2. Steps

5.67.Run Automatic Reservation of Customer Order, Started Manually







5.67.2. Steps

5.68.Run Automatic Reservation of a Batch of Customer Orders per Site, Started by Scheduled Task




5.68.2. Steps

5.69.Run Automatic Reservation of a Batch of Customer Orders per Site, Started Manually




5.69.2. Steps

5.70.Manually Reserve Customer Order Line







5.70.2. Steps

5.71.Reserve Customer Order (Std)







5.71.2. Steps

5.72.Release Customer Order







5.72.2. Steps

5.73.Send Customer Order Confirmation via EDI







5.73.2. Steps

5.74.Email Customer Order Confirmation




5.74.2. Steps

5.75.Print Customer Order Confirmation







5.75.2. Steps

5.76.Confirm Customer Order







5.76.2. Steps

5.77.Manually Create Customer Order, CTO




5.77.2. Steps

5.78.Manually Create Customer Order, Basic







5.78.2. Steps

5.79.Enter Customer Order







5.79.2. Steps

Error! No table of figures entries found.
