CONFERENCE2014

Employee Absence Reporting

1. Absence inquiry- When looking at an employee, what absence questions come to mind?

2. Review absence reporting and statistical reporting opportunities

3. Using the Absence Pivot – CRAZY good option

Great document /cims/ems/emsabsreporting.doc

CONFERENCE2014

Absence Inquiry• Use AdminConnect to inquire on any staff• Or in EIS.380, use F18 = Calendar View; has loads of extra F-keys on

the bottom

CONFERENCE2014

Absence Reporting1. PAI.502: Employee Time Absent/Worked Detail Listing

– Profile of absences and accrual for employees .. Or a PAY.592 (just absences)– Lists every employee and then what has occurred in that period

2. PAI.504: Find Me Who Absence Report– Report on anyone with XX amount of absences or absence balance

DATE: 4/07/14 TAKE TWO INC. TIME: 15:19:39 ABSENCE REPORT - ABS Current+Details ABSENCES IN THE RANGE 9999- TO 10 ABSENCE CODES SICKT JOB CODES TEACH TEAC10 TEAC12 DATE RANGE 1/01/12 12/31/12 ONLY TAG LOCATIONS ------------------------------------------------------------------------------------------------------NUMBER NAME STAT LOCN H/R TYPE BALANCE PAYROLL CURRENT CALCULATED LAST PAY TIME MISSED TIME MISSED BALANCE ------------------------------------------------------------------------------------------------------ 1482 AFINOGENOV, EVANS Y TEACH 002 AT TERM .500000 4.000000 4.000000- 1470 AFINOGENOV, MICHEL Y TEACH 002 2.000000 6.000000 6.000000- 1070 ALLEN, PATRICIA Y TEACH 002 AT PERM 1.000000 1.000000- 1530 AMADIO, JACQUELINE Y TEACH 007 AT PERM 4.000000

CONFERENCE2014

Absence Statistics1. PAY.595: Monthly Calendar View Totals Listing

– Totals in calendar format = select group of employees and type(s) of absences

2. PAY.598: Absence Code Profile (Total, Avg, Perfect, List) – Location compare/statistical summary of their staff used to compare with

other locations etc.

PAY.598Employees with Absence Days 192 PDEmployees with NO Absence Days 96 Employees with Days Greater Than 60 0 Total Number of Employees 288 Total Employee FTE 347.5100 Average 177.7400 Total DAYS Absent 658.8600 AVERAGE Absence Days/Emp FTE 3.7069 1.8500 %

PAY.595 TEACH ABSENCES: SICKT ABSENCE MON TUE WED THU FRI TOTAL ======= ====== ===== ====== ===== ====== ======SICK 01 .0 .0 .0 .0 .0 .0 03 7.5 10.0 7.0 6.0 5.5 37.0 10 9.5 7.0 5.5 5.0 8.0 35.0 17 .0 8.2 9.2 11.7 11.7 40.8 24 11.2 7.7 14.2 12.2 11.2 56.5 31 .0 .0 .0 .0 .0 .0 FEBRUARY 28.2 32.9 35.9 34.9 36.4 169.3

CONFERENCE2014

Absence Statistics3. PAY.596: Employee/Absence Code Grid Listing (*File)

– Location/absence detail per location with summary total grid per employee and columns per absence type

4. PAY.597: Job Code/Absence Code Grid Summary– Absence comparisons between job groups

5. PAY.599: Employee Absence Short/Long Occurrence Stats– Absence totals focusing on consecutive days

PROG - PAY.596 TAKE TWO SCHOOL DIVISIONDATE - 4/07/14 EMPLOYEE ABS 2/01/14 TO 2/28/14 LOCATION: JOBS: EA ----------------------------------------------------------EMPLOYEE NAME SICKS PDS BERVS OTHERS VACS-----------------------------------------------------------ROTELA, DONNA 005 5.50 RUTHER, SHEILA 045 SMITH, DANIELLE 015 5.50 SMITH, PETER 010 19.00 27.50 5.50 11.00 143 210.25 98.52 15.50 40.00 230.60FTE 138.756 CUR AVG 4.14% If abs stay the same then ANN AVG 34.25% 17.50% 2.00% 7.00% 39.25

PAY.597 01/01/13 – 12/31/13ABSENCES: SICKS SICKT -------------------------------------------JOB CATEGORY TOTAL TOTAL SICKS SICKT FTE Hourly Daily BUS DRIVERS 24.89 18.53 18.53 … 3 Days CUSTODIAN 30.38 28.83 28.83 Avg 4Dys DIVISIONAL 9.70 42.45 42.45 .. 6DaysMAINTENANCE 11.00 158.09 158.09 ..22Days TEACHER 210.83 9.48 9.48 ------------------------------------------- 624.07 21.65 18.69 2.96

CONFERENCE2014

Absence Pivot Table1. Run PAI.532 to create the details file2. In Excel open up the template and choose to appropriately

replace/append to existing details (xxemsfiles/ppai532(xxxxx00).– Consider if you want multi-year to do a year … then run PAI.532 in another

year and same process to append file to bottom of first entry