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1A. Continuum of Care (CoC) Identification
Instructions:The fields on this screen are read only and reference the information entered during the CoCRegistration process. Updates cannot be made at this time.
CoC Name and Number (From CoCRegistration):
NY-601 - Poughkeepsie/Dutchess County CoC
CoC Lead Organization Name: Dutchess County Department of Planning andDevelopment
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 1 10/22/2008
1B. Continuum of Care (CoC) Primary Decision-Making Group
Instructions:The following questions pertain to the primary decision-making group. The primary responsibilityof this group is to manage the overall planning effort for the CoC, including, but not limited to, thefollowing types of activities: setting agendas for full Continuum of Care meetings, projectmonitoring, determining project priorities, and providing final approval for the CoC applicationsubmission. This body is also responsible for the implementation of the CoC's HMIS, eitherthrough direct oversight or through the designation of an HMIS implementing agency. This groupmay be the CoC Lead Agency or may authorize another entity to be the CoC Lead Agency underits direction.
Name of primary decision-making group: Steering Commitee
Indicate the frequency of group meetings: Monthly or more
Indicate the legal status of the group: Not a legally recognized organization
Specify "other" legal status:
The group set the goals for the CoC,, monitors goal achievement, oversees allcommittee work, inclusing the 10 Year Planning Committee, reviews the work ofthe MHVHMIS Coordinator, addresses current housing/homeless issues andimplements action plans.
Indicate the percentage of group membersthat represent the private sector:
(e.g., non-profit providers, homeless orformerly homeless persons, advocates and
consumer interests)
80%
* Indicate the selection process of group members:(select all that apply)
Elected:
Assigned:
Volunteer:
Appointed:
Other: X
Specify "other" process(es):
Selection of group member is established by the by-laws of the DutchessHousing Consortium.
Briefly describe the selection process including why this process wasestablished and how it works.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 2 10/22/2008
The make-up of the Steering Committee was developed and approved in the by-laws by the full membership of the Consortium. It is composed of the two co-chairs (one government/one non-profit), the chair of each subcommitee and arepresentative of each agency receiving a grant under the SuperNOFA.
* Indicate the selection process of group leaders:(select all that apply):
Elected: X
Assigned:
Volunteer:
Appointed:
Other:
Specify "other" process(es):
Currently, the government co-chair of the larger Dutchess Housing Consortiumis the chair of the Steering Committee. The chair is elected by the SteeringCommittee.
If HUD could provide administrative funds to the CoC, would the primarydecision-making body, or its designee, have the capacity to beresponsible for activities such as applying for HUD funding and servingas the grantee, providing project oversight, and monitoring? Explain.
If administrative funds were provided, the Consortium would considerincorporating and would hire staff to provide oversight and monitoring of theCoC's grants, activities and goals. This staff could also take over submission ofthe grant and administration of HMIS.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 3 10/22/2008
1C. Continuum of Care (CoC) Committees, Subcommittees and
Work Groups
List the name and role of each CoC planning committee. To addcommittees to this list, click on the icon and enter requested information.
Name Meeting Frequency
Steering Committee Monthly or more
Advocacy Sub-Comm... Monthly or more
Case Management ... Quarterly
Mid Hudson Valley... Semi-annually
Data Quality Impr... Quarterly
Point-In-Time Com... Bi-monthly
Executive Committee Semi-annually
10 Year Planning ... Quarterly
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 4 10/22/2008
Continuum of Care (CoC) Committees, Subcommittees and
Work Groups Detail
Continuum of Care (CoC) Committees, Subcommittees and
Work Groups Detail
Continuum of Care (CoC) Committees, Subcommittees and
Work Groups Detail
Provide information on each established committee that is part of the CoCorganizational structure and involved in the planning process.
Name of Committee/Sub-Committee/WorkGroup:
Steering Committee
Indicate the frequency of group meetings: Monthly or more
Describe the role of this group:
Group sets the agenda for CoC, monitors goal/achievements, oversees allcommittee work, addresses current housing/homeless issues and implementsaction plans.
Provide information on each established committee that is part of the CoCorganizational structure and involved in the planning process.
Name of Committee/Sub-Committee/WorkGroup:
Advocacy Sub-Committee
Indicate the frequency of group meetings: Monthly or more
Describe the role of this group:
Group educates the public and local officials about the homeless needs andpromotes the implementation of the 10 Year Plan. They write letters to the localnewspapers and provide testimony at public hearings. The group used variousvehciles such as forums, artistic projects and distribute information to raisecommunity awareness about homelessness during the year.
Provide information on each established committee that is part of the CoCorganizational structure and involved in the planning process.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 5 10/22/2008
Continuum of Care (CoC) Committees, Subcommittees and
Work Groups Detail
Continuum of Care (CoC) Committees, Subcommittees and
Work Groups Detail
Name of Committee/Sub-Committee/WorkGroup:
Case Management Sub-Committee
Indicate the frequency of group meetings: Quarterly
Describe the role of this group:
The group's goals are to educate service providers about the eligibility ofmainstream and other resources. Their aim is to enhance the accessibility ofservices, particularly to those with a disabling condition to preventhomelessness, and promote the consumers use of mainstream resources.
Provide information on each established committee that is part of the CoCorganizational structure and involved in the planning process.
Name of Committee/Sub-Committee/WorkGroup:
Mid Hudson Valley Homeless ManagementInformation Steering Committee
Indicate the frequency of group meetings: Semi-annually
Describe the role of this group:
Group meets to review HMIS reports for future planning, review protocols,assists the CoC's to help identify Consortium training needs, reviews homelesstrends for future planning and provides data to inform the public about thenature of homelessness.
Provide information on each established committee that is part of the CoCorganizational structure and involved in the planning process.
Name of Committee/Sub-Committee/WorkGroup:
Data Quality Improvement Committee
Indicate the frequency of group meetings: Quarterly
Describe the role of this group:
The group meets to develop methods to improve HMIS data quality, reviewreports and monitor HMIS progress.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 6 10/22/2008
Continuum of Care (CoC) Committees, Subcommittees and
Work Groups Detail
Continuum of Care (CoC) Committees, Subcommittees and
Work Groups Detail
Continuum of Care (CoC) Committees, Subcommittees and
Work Groups Detail
Provide information on each established committee that is part of the CoCorganizational structure and involved in the planning process.
Name of Committee/Sub-Committee/WorkGroup:
Point-In-Time Committee
Indicate the frequency of group meetings: Bi-monthly
Describe the role of this group:
The group meets to coordinate and develop the methodology for the annualPoint-in Time Count to obtain unduplicated street hommeless, emergencyhousing and transitional housing numbers.
Provide information on each established committee that is part of the CoCorganizational structure and involved in the planning process.
Name of Committee/Sub-Committee/WorkGroup:
Executive Committee
Indicate the frequency of group meetings: Semi-annually
Describe the role of this group:
The group is made up of the 2 co-chairs of the full DC Housing Consortium, andthe Co-Lead for the CoC. The HMIS Project manager is invited to attend, andactively particpates in the planning process for the development of CoC goals.
Provide information on each established committee that is part of the CoCorganizational structure and involved in the planning process.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 7 10/22/2008
Name of Committee/Sub-Committee/WorkGroup:
10 Year Planning Committee to EndHomelessness
Indicate the frequency of group meetings: Quarterly
Describe the role of this group:
There are 2 Committees: both an Executive Committee and a AdvisoryCommittee that will identify specific action steps and develop a guide to endhomelessness. CARES, Inc. is the contracted agency to oversee the planningprocess. The 2 Committees have each met once. The membership iscomprised of formerly homeless consumers, non-profits, faith-basedorganizations, local government leaders, businesses representatives, advocacygroups, funders, including the United Way, housing developers & serviceproviders.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 8 10/22/2008
1D. Continuum of Care (CoC) Member Organizations
Identify all organizations involved in the CoC planning process. To add anorganization to this list, click on the icon.
Organization Name Membership Type OrganizationType
Organization Role Subpopulations
Hudson River Housing, Inc. Private Sector Non-pro...
Committee/Sub-committee/Work Group,Attend Consolidated P...
Seriously Me...
New York State Office of MentalHealth ACT Team
Public Sector State g...
Committee/Sub-committee/Work Group,Attend Consolidated P...
Seriously Me...
City of Poughkeepsie CommunityDevelopment
Public Sector Local g...
Committee/Sub-committee/Work Group,Attend 10-year planni...
HIV/AIDS
Dutchess County Department ofHealth
Public Sector Local g...
Committee/Sub-committee/Work Group,Attend 10-year planni...
HIV/AIDS, Youth
Dutchess County Department ofMental Hygiene
Public Sector Local g...
Attend Consolidated Plan focusgroups/public forums durin...
Seriously Me...
Dutchess County Department ofSocial Services
Public Sector Local g...
Committee/Sub-committee/Work Group,Attend 10-year planni...
Substance Ab...
Dutchess County PlanningDepartment
Public Sector Local g...
Committee/Sub-committee/Work Group,Authoring agency for ...
NONE
Veterans Administration HudsonValley
Public Sector Local g...
Committee/Sub-committee/Work Group Substance Ab...
Poughkeepsie Housing Authority Public Sector Public ...
Attend 10-year planning meetings duringpast 12 months, A...
Youth
Gateway Community Industries,Inc.
Private Sector Non-pro...
Primary Decision Making Group,Committee/Sub-committee/Wo...
Seriously Me...
Grace Smith House, Inc. Private Sector Non-pro...
Primary Decision Making Group,Committee/Sub-committee/Wo...
Domestic Vio...
Joseph's House Private Sector Non-pro...
Committee/Sub-committee/Work Group Seriously Me...
Mental Health America DutchessCounty
Private Sector Non-pro...
Committee/Sub-committee/Work Group,Attend 10-year planni...
Seriously Me...
Mid Hudson Addiction RecoveryCenters
Private Sector Non-pro...
Primary Decision Making Group,Authoring agency for Conso...
Seriously Me...
Mid Hudson Legal Services, Inc. Private Sector Non-pro...
Committee/Sub-committee/Work Group,Attend 10-year planni...
Seriously Me...
Multi-County CommunityDevelopment Corporation
Private Sector Non-pro...
Committee/Sub-committee/Work Group,Attend 10-year planni...
Seriously Me...
Rehabilitation Support Services,Inc.
Private Sector Non-pro...
Primary Decision Making Group,Committee/Sub-committee/Wo...
Seriously Me...
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 9 10/22/2008
Rural Opportunities, Inc. Private Sector Non-pro...
Committee/Sub-committee/Work Group Youth,HIV/AIDS
Salvation Army Private Sector Faith-b...
Committee/Sub-committee/Work Group,Attend Consolidated P...
Seriously Me...
Mid-Hudson National Alliance forMental Illness
Private Sector Funder...
Committee/Sub-committee/Work Group Seriously Me...
Projects to Empower & Organizethe Psychiatrica...
Private Sector Funder...
Primary Decision Making Group,Committee/Sub-committee/Wo...
Seriously Me...
Taconic Resources forIndependence, Inc.
Private Sector Funder...
Committee/Sub-committee/Work Group,Attend Consolidated P...
Seriously Me...
St. Francis Hospital and HealthCare Center, Inc.
Private Sector Hospita...
Committee/Sub-committee/Work Group Substance Ab...
Poughkeepsie City Schools Public Sector School...
Committee/Sub-committee/Work Group Youth
Spackenkill Union Free SchoolDistrict
Public Sector School...
Committee/Sub-committee/Work Group Youth
Wappingers Central SchoolDistrict
Public Sector School...
Committee/Sub-committee/Work Group Youth
Criminal Justice Council Private Sector Other
Committee/Sub-committee/Work Group Substance Ab...
Dutchess County Department ofProbation
Public Sector Lawenf...
Attend 10-year planning meetings duringpast 12 months
Substance Ab...
Mid Hudson Valley HMIS Private Sector Other
Committee/Sub-committee/Work Group,Attend 10-year planni...
Seriously Me...
Community Housing Innovations,Inc.
Private Sector Non-pro...
Committee/Sub-committee/Work Group Seriously Me...
Family Partnership Center Private Sector Non-pro...
Attend 10-year planning meetings duringpast 12 months, A...
NONE
First Congregation Church Private Sector Faith-b...
Committee/Sub-committee/Work Group Seriously Me...
Ryan White Title I Private Sector Funder...
Committee/Sub-committee/Work Group Substance Ab...
Supportive Housing Network ofNew York, Inc.
Private Sector Funder...
Committee/Sub-committee/Work Group Seriously Me...
United Way of Dutchess County Private Sector Funder...
Attend 10-year planning meetings duringpast 12 months, C...
Seriously Me...
Rafeal Residential Project Private Sector Faith-b...
Committee/Sub-committee/Work Group Seriously Me...
Association for Hispanics toObtain Resources
Private Sector Other
Committee/Sub-committee/Work Group Youth
Beulah Baptist Church Private Sector Faith-b...
Committee/Sub-committee/Work Group HIV/AIDS, Do...
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 10 10/22/2008
CARES, Inc Private Sector Non-pro...
Attend 10-year planning meetings duringpast 12 months, C...
NONE
Community Foundation ofDutchess County
Private Sector Funder...
Attend 10-year planning meetings duringpast 12 months
NONE
City of Beacon Public Sector Local g...
Attend 10-year planning meetings duringpast 12 months, A...
NONE
City of Poughkeepsie Public Sector Local g...
Attend 10-year planning meetings duringpast 12 months, A...
NONE
C., Christopher Individual Homeles...
Committee/Sub-committee/Work Group NONE
Dutchess County Veteran'sService Agency
Public Sector Local g...
Attend 10-year planning meetings duringpast 12 months
Veterans
Dutchess County RegionalChamber of Commerce
Private Sector Businesses
Attend 10-year planning meetings duringpast 12 months
NONE
Dutchess County Legislature Public Sector Local g...
Attend 10-year planning meetings duringpast 12 months
NONE
Dyson Foundation Private Sector Funder...
Attend 10-year planning meetings duringpast 12 months
NONE
Dutchess County Executive'sOffice
Public Sector Local g...
Attend 10-year planning meetings duringpast 12 months, C...
NONE
Dutchess County Office ofComputer Information ...
Public Sector Local g...
Committee/Sub-committee/Work Group NONE
Dutchess County CommunityAction Agency
Private Sector Non-pro...
Committee/Sub-committee/Work Group,Attend Consolidated P...
Youth
Foundation for Community Health Private Sector Funder...
Committee/Sub-committee/Work Group NONE
Good Counsel Private Sector Non-pro...
Committee/Sub-committee/Work Group Domestic Vio...
Houlihan Lawrence Private Sector Businesses
Attend 10-year planning meetings duringpast 12 months
NONE
Hyde Park Central Schools Public Sector School...
Committee/Sub-committee/Work Group Youth
Hopewell Reformed Church Private Sector Non-pro...
Committee/Sub-committee/Work Group Youth,HIV/AIDS
Maranatha Human Services, Inc. Private Sector Non-pro...
Committee/Sub-committee/Work Group Youth
Mount Carmel Church Private Sector Faith-b...
Attend Consolidated Plan focusgroups/public forums durin...
Youth
Northeast Community Center Private Sector Non-pro...
Committee/Sub-committee/Work Group Youth,Domes...
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 11 10/22/2008
Eastern Dutchess County HealthPartner Network
Private Sector Other
Committee/Sub-committee/Work Group Youth,HIV/AIDS
New Hackensack ReformedChurch
Private Sector Faith-b...
Committee/Sub-committee/Work Group Seriously Me...
New York State Department ofMotor Vehicles
Public Sector State g...
Committee/Sub-committee/Work Group NONE
Project Moore Private Sector Non-pro...
Committee/Sub-committee/Work Group SubstanceAbuse
Phillips Corporation Private Sector Businesses
Committee/Sub-committee/Work Group Seriously Me...
Pre-Fab City, Inc. Private Sector Businesses
Committee/Sub-committee/Work Group NONE
Reformed Church ofPoughkeepsie
Private Sector Faith-b...
Committee/Sub-committee/Work Group Substance Ab...
St. Denis Church Private Sector Faith-b...
Committee/Sub-committee/Work Group Seriously Me...
Matthew S. Individual Homeles...
Attend 10-year planning meetings duringpast 12 months
NONE
S., Ron Individual Homeles...
Committee/Sub-committee/Work Group NONE
Tri-Corner Alliance Private Sector Other
Attend 10-year planning meetings duringpast 12 months
NONE
Vassar Temple Private Sector Faith-b...
Committee/Sub-committee/Work Group Seriously Me...
S., Matthew Individual Homeles...
Attend Consolidated Plan planningmeetings during past 12...
NONE
V., Barbara Individual Homeles...
Attend 10-year planning meetings duringpast 12 months
NONE
M., Billie Individual Homeles...
Committee/Sub-committee/Work Group NONE
E., John Individual Homeles...
Committee/Sub-committee/Work Group NONE
Social Security Administration Public Sector Other
Committee/Sub-committee/Work Group Substance Ab...
Hudson River Psychiatric Center Public Sector State g...
Committee/Sub-committee/Work Group Seriously Me...
St. Martin De Porres Church Private Sector Faith-b...
Committee/Sub-committee/Work Group Seriously Me...
Dutchess County Youth Council Private Sector Other
Committee/Sub-committee/Work Group Youth
Temple Beth El Private Sector Faith-b...
Committee/Sub-committee/Work Group Youth,Serio...
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 12 10/22/2008
Vassar College Public Sector School...
Committee/Sub-committee/Work Group Youth
Clinton Alliance Church Private Sector Faith-b...
Committee/Sub-committee/Work Group Seriously Me...
Freedom Plains PresbyterianChurch
Private Sector Faith-b...
Committee/Sub-committee/Work Group Youth,Domes...
Millbrook Prepatory School Private Sector Other
Committee/Sub-committee/Work Group Youth
Pleasant Plains PresbyterianChurch
Private Sector Faith-b...
Committee/Sub-committee/Work Group Youth,Serio...
St. Mary's Catholic Church Private Sector Faith-b...
Committee/Sub-committee/Work Group Seriously Me...
Smith Metropolitan A.M.E.ZionChurch
Private Sector Faith-b...
Committee/Sub-committee/Work Group Seriously Me...
Second Hand Rose Private Sector Other
Committee/Sub-committee/Work Group Domestic Vio...
Harvest Outreach Mission Private Sector Faith-b...
Committee/Sub-committee/Work Group Seriously Me...
Dutchess Community College Public Sector School...
Committee/Sub-committee/Work Group Youth
Madalengoita, Nestor Private Sector Other
Committee/Sub-committee/Work Group NONE
Calico Pixie 4-H Club Private Sector Other
Committee/Sub-committee/Work Group Youth
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 13 10/22/2008
1E. Continuum of Care (CoC) Project Review and Selection
Process
The CoC should solicit and select projects in a fair and impartial manner.For each of the following sections, select the appropriate items thatindicate all of the methods and processes the CoC used in the past year toassess all new and renewal projects performance, effectiveness, andquality.
Open Solicitation Methods:(select all that apply)
b. Letters/Emails to CoC Membership, c.Responsive to Public Inquiries, d. Outreach toFaith-Based Groups, e. Announcements at CoCMeetings, f. Announcements at Other Meetings
Rating and Performance AssessmentMeasure(s):
(select all that apply)
a. CoC Rating & Review Commitee Exists, b.Review CoC Monitoring Findings, c. Review HUDMonitoring Findings, d. Review IndependentAudit, e. Review HUD APR for PerformanceResults, f. Review Unexecuted Grants, g. SiteVisit(s), h. Survey Clients, i. Evaluate ProjectReadiness, j. Assess Spending (fast or slow), k.Assess Cost Effectiveness, l. Assess ProviderOrganization Experience, m. Assess ProviderOrganization Capacity, o. Review CoCMembership Involvement, p. Review Match, q.Review All Leveraging Letters (to ensure thatthey meet HUD requirements), r. Review HMISparticipation status
Voting/Decision Method(s): (select all that apply)
a. Unbiased Panel/Review Commitee, d. OneVote per Organization
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 14 10/22/2008
1F. Continuum of Care (CoC) Housing Inventory--Change in
Beds Available
For each housing type, indicate if there was an increase or reduction in thetotal number of beds in the 2008 electronic Housing Inventory Chart (e-HIC) as compared to the 2007 Housing Inventory Chart. If there was achange, please describe the reasons in the space provided for eachhousing type.
Emergency Shelter: Yes
Briefly describe the reasons for the change:
There was in increase of 2 units for teen parents. There was also a minoradjustment to the number of beds at Gannett House. This last adjustment ismore a matter of fine tuning the actually number of beds within Gannett Houserather than an increase in beds.
Safe Haven Bed: No
Briefly describe the reasons for the change:
Transitional Housing: Yes
Briefly describe the reasons for the change:
The increase was due to the completion and occupancy of the CHI's RoseStreet projects and correction in the family bed count in HRH's LaGrangeHouse.
Permanent Housing: Yes
Briefly describe the reasons for the change, including changes in bedsdesignated for chronically homeless persons:
The E-HIC shows 6 fewer units due mostly to the removal of 33 beds fromGateway because it has been determined that they are not primarily forhouseholds that meet the HUD homeless definition. There were two additions -8 beds in the HRH COACH Program and 4 beds at CHI Rose Strett.
CoC certifies that all beds for homelesspersons are listed in the e-HIC regardless of
HMIS participation and HUD funding:
Yes
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 15 10/22/2008
1G. Continuum of Care (CoC) Housing Inventory Chart
Attachment
Document Type Required? Document Description Date Attached
Housing Inventory Chart Yes Dutchess County EHIC 10/21/2008
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 16 10/22/2008
Attachment Details
Document Description: Dutchess County EHIC
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 17 10/22/2008
1H. Continuum of Care (CoC) Housing Inventory Chart (HIC) -
Data Sources and Methods
Instructions:For additional instructions, refer to the detailed instructions available on the left menu bar.
Complete the following information based on data collection methods andreporting for the electronic Housing Inventory Chart (e-HIC), includingUnmet need determination. The date on which the bed inventory wascompleted should be one day during the last ten days of January 2008.
Indicate the date on which the housing inventory count was completed:
(mm/dd/yyyy)
01/25/2008
Indicate the type of data or methods used tocomplete the housing inventory count:
(select all that apply)
HMIS plus housing inventory survey
Indicate the steps taken to ensure dataaccuracy for the Housing Inventory Chart:
(select all that apply)
Instructions, Updated prior housing inventoryinformation, Follow-up, Confirmation, HMIS
Must specify other:
Indicate the type of data or method(s) used todetermine unmet need: (select all that apply)
Stakeholder discussion, Local studies or non-HMIS data sources, Unsheltered count, Housinginventory, HMIS data
Specify "other" data types:
If more than one method was selected, describe how these methods wereused.
The existing housing inventory is distributed to the entire CoC for review andcomment. Comments are collated and adjustment are completed. HMIS datais also reviewed to locate new projects, make unit adjustments and determineoccupancy. For the unmet need main source of data is the unsheltered countand local waiting lists (transitional and permanent housing) and turnaways(foremergency housing). There are analyzed to create the preliminary unmet need.This preliminary unmet need is compared to HMIS data and the occupancyrates in the housing inventory as a quality control measure. Discrepancies areresolve the contacting agency directly for further clarification. The final housinginventory and unmet need is reviewed and approved by the Steering Committeeof the Housing Consortium.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 18 10/22/2008
2A. Homeless Management Information System (HMIS)
Implementation
Intructions:For additional instructions, refer to the detailed instructions available on the left menu bar.
CoCs should complete the following information in conjunction with theHMIS Lead Agency. All information is to be as of the date this applicationis submitted.
Select the HMIS implementation type: Regional (multiple CoCs)
Select the CoC(s) covered by the HMIS: (select all that apply)
NY-601 - Poughkeepsie/Dutchess County CoC,NY-602 - Newburgh/Middletown/Orange CountyCoC, NY-608 - Kingston/Ulster County CoC
Does the CoC Lead Organization have awritten agreement with HMIS Lead
Organization?
Yes
If yes, the agreement (e.g., contract, Memorandum of Understanding, etc.) must be submittedwith the application.
Is the HMIS Lead Organization the same asCoC Lead Organization?
No
Has the CoC selected an HMIS softwareproduct?
Yes
If "No" select reason:
If "Yes" list the name of the product: AWARDS
What is the name of the HMIS softwarecompany?
Foothold Technology
Does the CoC plan to change HMIS softwarewithin the next 18 months?
No
Is this an actual or anticipated HMIS dataentry start date?
Actual Data Entry Start Date
Indicate the date on which HMIS data entrystarted (or will start): (format mm/dd/yyyy)
01/01/2006
Indicate the challenges and barriersimpacting the HMIS implementation:
(select all the apply):
Inadequate staffing, Inadequate resources, No orlow participation by non-HUD funded providers
If "None" was selected, briefly describe why CoC had no challenges orhow all barriers were overcome:
Briefly describe the CoC's plans to overcome challenges and barriers:
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 19 10/22/2008
Convening a Data Quality Committee and progress on a 10 Year Plan arepreliminary steps to overcome the challenges and barriers in this CoC.Lack of full funding for technological costs/agency staff time for training/dataentry impact all aspects of HMIS. The HMIS Project Manager will contact onealternative source of addtional funding.The Housing Consortium has begun their 10-Year Planning. The ExecutiveCommittee and Advisory Committees will meet at least 3 times. Areas to beaddressed include data collection, reporting, and greater stakehold buy-in.The CoC has also started a Data Quality Committee. This committee will meetat least 3 times during the year. To look for mechanisms such as writteninstruction, forms, reports. The agencies' staff time involved in this and all theother committee meetings in a relatively small CoC is quite significant, greatercommunity participation would alleviate burden on agency staff.To date, all HUD/McKinney-Vento programs (except for Domestic Violence andHOPWA programs) are participating in HMIS. The HOPWA providers in thearea have been told by their HUD field representative that participation in HMISis not required. Clarification on HOPWA mandates has been requested. TheProject Manager will speak to the HUD field representative for assistance.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 20 10/22/2008
HMIS Attachment
Document Type Required? Document Description Date Attached
HMIS Agreement Yes Dutchess County H... 09/03/2008
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 21 10/22/2008
Attachment Details
Document Description: Dutchess County Housing Consortium/Gateway
HMIS Letter of Agreeement
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 22 10/22/2008
2B. Homeless Management Information System (HMIS) Lead
Organization
Enter the name and contact information for the HMIS Lead Organization.
Organization Name Gateway Community Industries, Inc.
Street Address 1 P.O. Box 5002
Street Address 2 One Amy Kay Parkway
City Kingston
State New York
Zip CodeFormat: xxxxx or xxxxx-xxxx
12402
Organization Type Non-Profit
If "Other" please specify
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 23 10/22/2008
2C. Homeless Management Information System (HMIS)
Contact Person
Prefix: Ms
First Name Colleen
Middle Name/Initial
Last Name Goettel
Suffix
Telephone Number:(Format: 123-456-7890)
845-331-1261
Extension 211
Fax Number:(Format: 123-456-7890)
845-331-2112
E-mail Address: [email protected]
Confirm E-mail Address: [email protected]
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 24 10/22/2008
2D. Homeless Management Information System (HMIS) Bed
Coverage
Instructions:The 2005 Violence Against Women Act (VAWA) Reauthorization bill restricts domestic violenceprovider participation in HMIS unless and until HUD completes a public notice and commentprocess. Until the notice and comment process is completed, HUD does not require nor expectdomestic violence providers to participate in HMIS. HMIS bed coverage rates are calculatedexcluding domestic violence provider beds from the universe of potential beds.
For each housing type, indicate the percentage of the CoC's total beds(bed coverage) in the HMIS.
* Emergency Shelter (ES) Beds 86%+
* Safe Haven (SH) Beds No beds in CoC
* Transitional Housing (TH) Beds 65-75%
* Permanent Housing (PH) Beds 65-75%
How often does the CoC review or assess itsHMIS bed coverage?
Quarterly
If bed coverage is 0-64%, describe the CoC's plan to increase thispercentage during the next 12 months:
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 25 10/22/2008
2E. Homeless Management Information System (HMIS) Data
Quality
Instructions:Where the collection of Social Security Numbers is not authorized by law, failure to collect thisdata element will not competitively disadvantage an application. Additionally, in lieu of the actualSSN, the response categories of "Don't Know" and "Refused" are considered valid responsecategories, per the HMIS Data and Technical Standards.
For additional instructions, refer to the detailed instructions available on the left menu bar.
Indicate the percentage of unduplicated client records with null or missingvalues on a day during the last ten days of January 2008.
Universal Data Element Records withno values (%)
Records where value isrefused or unknown (%)
* Social Security Number 5% 4%
* Date of Birth 0% 0%
* Ethnicity 2% 0%
* Race 2% 0%
* Gender 0% 0%
* Veteran Status 0% 1%
* Disabling Condition 23% 5%
* Residence Prior to Program Entry 6% 2%
* Zip Code of Last Permanent Address 6% 5%
* Name 0% 0%
Did the CoC or subset of the CoC participatein AHAR 3?
No
Did the CoC or subset of the CoC participatein AHAR 4?
Yes
How frequently does the CoC review thequality of client level data?
Quarterly
How frequently does the CoC review thequality of program level data?
Quarterly
Describe the process, extent of assistance, and tools used to improvedata quality for participating agencies.
In 2008 the Dutchess County Housing Consortium formed a HMIS Data QualityCommittee. This committee is working with agency executives, programmanagers and case workers to examine data quality areas that need attention.The committee is working to develop tools (forms, instructions, etc.) to aid caseworkers and data entry staff. The data quality is poorest in SSO and non-HUDprograms.On going training is available as needed.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 26 10/22/2008
Describe the existing policies and procedures used to ensure that validprogram entry and exit dates are recorded in the HMIS.
The Mid Hudson Valley HMIS collaborative has a newly adopted Policy andProcedures manual that states programs are responsible for entering datawithin 2 weeks of an event. On going quarterly review by the HousingConsortium brings challenges to the forefront. Mechanisms to improve datareview are being developed.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 27 10/22/2008
2F. Homeless Management Information System (HMIS) Data
Usage
Instructions:For additional instructions, refer to the detailed instructions available on the left menu bar.
Indicate the frequency in which the CoC uses each of the following items:
Data integration/data warehousing togenerate unduplicated counts:
Never
Use of HMIS for point-in-time count ofsheltered persons:
Annually
Use of HMIS for point-in-time count ofunsheltered persons:
Never
Use of HMIS for performance assessment: Never
Use of HMIS for program management: Quarterly
Integration of HMIS data with mainstreamsystem:
Never
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 28 10/22/2008
2G. Homeless Management Information System (HMIS) Data
and Technical Standards
Instructions:For additional instructions, refer to the detailed instructions available on the left menu bar.
Indicate the frequency in which the CoC or HMIS Lead completes acompliance assessment for each of the following standards:
* Unique user name and password Annually
* Secure location for equipment Annually
* Locking screen savers Annually
* Virus protection with auto update Annually
* Individual or network firewalls Annually
* Restrictions on access to HMIS via public forums Never
* Compliance with HMIS Policy and Procedures manual Annually
* Validation of off-site storage of HMIS data Annually
How often does the CoC assess compliancewith HMIS Data and Technical Standards?
Quarterly
How often does the CoC aggregate data to acentral location (HMIS database or analytical
database)?
Monthly
Does the CoC have an HMIS Policy andProcedures manual?
Yes
If 'Yes' indicate date of last review or updateby CoC:
01/08/2008
If 'No' indicate when development of manual will be completed:
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 29 10/22/2008
2H. Homeless Management Information System (HMIS)
Training
Instructions:For additional instructions, refer to the detailed instructions available on the left menu bar.
Indicate the frequency in which the CoC or HMIS Lead offers each of thefollowing training activities:
Privacy/Ethics training Annually
Data Security training Annually
Data Quality training Annually
Using HMIS data locally Quarterly
Using HMIS data for assessingprogram performance
Annually
Basic computer skills training Never
HMIS software training Quarterly
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 30 10/22/2008
2I. Continuum of Care (CoC) Point-in-Time Homeless
Population
Instructions:This section must be completed using statistically reliable, unduplicated counts or estimates ofhomeless persons in sheltered and unsheltered locations on a single night. HUD requires CoCsto conduct a point-in-time count at least every two years during the last 10 days of January -January 22nd to 31st - and requests that CoCs conduct a count annually if resources allow.The last required count was in January 2007. Data entered in this chart must reflect a point-in-time count that took place during the last 10 days of January in 2007 or 2008, unless a waiverwas received by HUD.
There are six (6) categories of homeless populations on this form. They are:
Households with Dependent Children - Sheltered Emergency Households with Dependent Children - Sheltered Transitional Households with Dependent Children - Unsheltered
Households without Dependent Children - Sheltered Emergency Households without Dependent Children - Sheltered Transitional Households without Dependent Children - Unsheltered
For each category, the number of households must be less than or equal to the number ofpersons. For example, in Households with Dependent Children - Sheltered Emergency, thenumber entered for ?Number of Households? must be less than or equal to the number enteredfor ?Number of Persons (adults with children).?
For additional instructions, refer to the detailed instructions available on the left menu bar.
Indicate the date of the last PIT count: 01/31/2007
For each homeless population category, the number of households mustbe less than or equal to the number of persons.
Households with Dependent Children
Sheltered Unsheltered Total
Emergency Transitional
Number of Households 34 49 10 93
Number of Persons (adultsand children)
105 125 29 259
Households without Dependent Children
Sheltered Unsheltered Total
Emergency Transitional
Number of Households 114 119 55 288
Number of Persons (adultsand unaccompanied youth)
114 119 55 288
All Households/ All Persons
Sheltered Unsheltered Total
Emergency Transitional
Total Households 148 168 65 381
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 31 10/22/2008
Total Persons 219 244 84 547
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 32 10/22/2008
2J. Continuum of Care (CoC) Point-in-Time Homeless
Subpopulations
Instructions:Enter the number of sheltered and unsheltered adults who belong in each subpopulationcategory. As in the Homeless Populations chart, this chart must be completed using data from apoint-in-time count conducted during the last ten days of January 2007 or January 2008. Onlyadults should be included in the counts for this chart, except for the Unaccompanied Youth(those under age 18) category. Subpopulation data is required for sheltered persons andoptional for unsheltered persons, with the exception of Chronically Homeless.
Complete the following information for the most recent point-in-time (PIT)count conducted using statistically reliable, unduplicated counts orestimates of homeless persons. Completion of the "Unsheltered" columnis optional for all subpopulations, except for Chronically Homeless.
Sheltered Unsheltered Total
* Chronically Homeless (Federaldefinition)
88 75 163
* Severely Mentally Ill 111 111
* Chronic Substance Abuse 133 133
* Veterans 13 13
* Persons with HIV/AIDS 1 1
* Victims of Domestic Violence 37 37
* Unaccompanied Youth (under18)
41 41
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 33 10/22/2008
2K. Continuum of Care (CoC) Sheltered Homeless Population
& Subpopulation: Point-In-Time (PIT) Count
Instructions:Separately calculate and enter the percentage of emergency shelter and transitional housingproviders that provided data for the Homeless Population and Subpopulation charts. Forexample, if 9 out of 12 transitional housing programs provided point-in-time data, enter 75%. Ifall providers for a program type contributed data, enter 100%.
For additional instructions, refer to the detailed instructions available on the left menu bar.
Annually (every year); Biennially (every other year); Semi-annually (everysix months)
How often will the CoC conduct a PIT count? Biennially
Enter the date in which the CoC plans toconduct its next annual point-in-time count:
(mm/dd/yyyy)
01/29/2009
Indicate the percentage of providers supplying population andsubpopulation data collected via survey, interview, and/or HMIS.
Emergency Shelter providers 100%
Transitional housing providers: 100%
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 34 10/22/2008
2L. Continuum of Care (CoC) Sheltered Homeless Population
and Subpopulation: Methods
Instructions:Survey Providers: Providers counted the total number of clients residing in each program on the night designatedas the point-in-time count.
HMIS:The CoC used HMIS to complete the point-in-time sheltered count.
Extrapolation: The CoC used extrapolation techniques to estimate the number and characteristics of shelteredhomeless persons from data gathered at most emergency shelters and transitional housingprograms.
For additional instructions, refer to the detailed instructions available on the left menu bar.
Indicate the method(s) used to count sheltered homeless persons duringthe last point-in-time count: (Select all that apply):
Survey Providers: X
HMIS: X
Extrapolation:(Extrapolation attachment is required)
Other:
If Other, specify:
Describe how the sheltered population data was collected and the countproduced. Additionally, comparing your most recent point-in-time countto the last biennial/annual count, describe any factors that may haveresulted in an increase, decline or no change in the sheltered count.
The homeless sheltered population survey and detailed instructions aredistributed to all housing providers prior to the survey date. The survey is alsoreviewed at the appropriate Housing Consortium meeting. Technical assistanceis provided by Planning Department staff. Surveys are returned to the PlanningDepartment who collates results. The Planning Department also follows up onoutstanding surveys and contacts agencies to clarify discrepancies. The finalsheltered population data is reviewed, compared to HMIS data and approved bythe Steering Committee of the Housing Consortium. There were no significantchanges between the 2006 and 2007 that are not explained by normalvariations when collecting information of this type.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 35 10/22/2008
2M. Continuum of Care (CoC) Sheltered Homeless Population
and Subpopulation Data
Instructions:HMIS:Only HMIS used for subpopulation data on sheltered persons (no extrapolation for missing data).
HMIS plus extrapolation:Extrapolation to account for missing HMIS data and HUD's extrapolation tool completed.
Sample of PIT interviews plus extrapolation:Interviews conducted with a random or stratified sample of sheltered adults and unaccompaniedyouth and appropriate HUD extrapolation tool completed.
Interviews:Interviews conducted with every person staying in an emergency shelter or transitional housingprogram on the night of the point-in-time count.
Non-HMIS client level information: Providers used individual client records to provide subpopulation data for each sheltered adultand unaccompanied youth for the night of the point-in-time count.
Other:CoC used a combination of methods.
For additional instructions, refer to the detailed instructions available on the left menu bar.
Indicate the method(s) used to gather and calculate subpopulation data onsheltered homeless persons(select all that apply):
HMIS X
HMIS plus extrapolation:
Sample of PIT interviews plus extrapolation:(PIT attachment is required)
Sample Strategy:
Provider Expertise:
Non-HMIS client level information: X
None:
Other:
If Other, specify:
Describe how the sheltered subpopulation data was collected and thecount produced. Additionally, comparing your most recent point-in-timecount to the last biennial/annual count, describe any factors that mayhave resulted in an increase, decline or no change in the shelteredsubpopulation counts, particularly the chronically homeless count.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 36 10/22/2008
As part of the survey of sheltered homeless a subpopulation suvey with detailedinstructions is distributed to all housing providers prior to the survey date. Thesurvey is also reviewed at the appropriate Housing Consortium meeting.Technical assistance is provided by Planning Department staff. Surveys arereturned to the Planning Department who collates results. The PlanningDepartment also follows up on outstanding surveys and contacts agencies toclarify discrepancies. The final sheltered subpopulation data is reviewed,compared to HMIS data and approved by the Steering Committee of theHousing Consortium. There were no significant changes between the 2006 and2007 that are not explained by normal variations when collecting information ofthis type.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 37 10/22/2008
2N. Continuum of Care (CoC) Sheltered Homeless Population
and Subpopulation: Data Quality
Instructions:For additional instructions, refer to the detailed instructions available on the left menu bar.
Indicate the steps used to ensure the data quality of the sheltered personscount:(select all that apply)
Instructions: X
Training: X
Remind/Follow-up X
HMIS: X
Non-HMIS de-duplication techniques: X
None:
Other:
If Other, specify:
Describe the non-HMIS de-duplication techniques (if Non-HMIS de-duplication was selected):
Surveys are only completed by the actual housing providers about the peoplesheltered in their units for given date AND TIME. Since it is difficult for anindividual household to reside in multiple locations at a given date and time wedo not expect there is much duplication with this method. Also, being a giventime of day makes is clear to agencies as to what households to count on thatspecific day.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 38 10/22/2008
2O. Continuum of Care (CoC) Unsheltered Homeless
Population and Subpopulation: Methods
Instructions:Public places count:Count conducted based on observation of unsheltered persons without interviews
Public places count with interviews: Interviewed either all unsheltered persons encountered during public places count or a sample
Service-based count:Counted homeless persons using non-shelter services based on interviews.
HMIS: HMIS used to collect, analyze or report data on unsheltered persons.
For additional instructions, refer to the detailed instructions available on the left menu bar.
Indicate the method(s) used to count unsheltered homeless persons:(select all that apply)
Public places count:
Public places count with interviews:
Service-based count: X
HMIS: X
Other:
If Other, specify:
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 39 10/22/2008
2P. Continuum of Care (CoC) Unsheltered Homeless
Population and Subpopulation - Level of Coverage
Instructions:Complete coverage:Every part of a specified geography (e.g. entire city, downtown area, etc.) is covered byenumerators.
Known locations:Counting in areas where unsheltered homeless people are known to congregate or live.
Combination:Conducting counts for every block in a portion of the jurisdiction (e.g. central city) ANDconducting counts in other portions of the jurisdiction where unsheltered persons are known tolive.
For additional instructions, refer to the detailed instructions available on the left menu bar.
Indicate the level of coverage of the PIT countof unsheltered homeless people:
Known Locations
If Other, specify:
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 40 10/22/2008
2Q. Continuum of Care (CoC) Unsheltered Homeless
Population and Subpopulation - Data Quality
Instructions:For additional instructions, refer to the detailed instructions available on the left menu bar.
Indicate the steps used by the CoC to ensure the data quality of theunsheltered persons count.(select all that apply)
Training: X
HMIS: X
De-duplication techniques: X
Other:
If Other, specify:
Describe the techniques used to reduce duplication.
Upon commencing the survey, clients are asked if they have been surveyedalready in the past 24 hours. If they respond affirmatively they are not given thesurvey.
Describe the CoCs efforts, including outreach plan, to reduce the numberof unsheltered homeless households with dependent children.
The primary access to the housing and support service systems is through theDutchess County Department of Social Services. Dutchess County outreachesto the community through a coordinated plan including advertizing throughDutchess County through a variety of media as part of its "Dutchess CountyCares" initiative. The County also works closely with the United Way's 211 help-line and Hudson River Housing, Grace Smith House and other emergencyhousing providers to make appropriate referral to help unshelter families accessavailable services.
Both DSS and other involved agencies, such as HRH and Catholic Charities,have the ability to provide very short term rent subsidies to preventing familiesfrom becoming homeless in the first place particularly if it is due to a short termfinancial setback. Mid-Hudson Legal services also works with clients to helpavoid evictions. The United Way has recently also made "basic needs" apriority and has issued an RFP for funding that included rentsubsidies/casemanagement services; the transitional/permanent supportivehousing the COC agencies provide helps homeless families sustain housingand avoid further homelessness.
The rapid-rehousing project submitted as part of this application is another efforta reducing the number of unsheltered homeless households with dependentchildren.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 41 10/22/2008
Describe the CoCs efforts to identify and engage persons routinelysleeping on the streets and other places not meant for human habitation.Additionally, comparing your most recent point-in-time count to the lastbiennial/annual count, describe any factors that may have resulted in anincrease, decline or no change in the unsheltered population (especiallythe chronically homeless and families with children).
The CoC works closely with MHA's Living Room and HRH's Riverhaven both ofwhich have street outreach programs. Through these programs they are able tohelp the CoC identify the locations frequented by homeless persons.Additionally the CoC has been able to secure funding from the United Way toprovide homeless persons with some basic need items to encourage them toparticipate in the survey. There were no significant changes between the 2006and 2007 that are not explained by normal variations when collectinginformation of this type.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 42 10/22/2008
Attachment Details
Document Description:
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 43 10/22/2008
Attachment Details
Document Description:
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 44 10/22/2008
3A. Continuum of Care (CoC) 10-Year Plan, Objectives and
Action Steps
Click on the icon and add requested information for each of the nationalobjectives.
Objective
Create new PH beds for chronically homeless persons
Increase percentage of homeless persons staying in PH over 6 months to at least 71.5%
Increase percentage of homeless persons moving from TH to PH to at least 63.5%
Increase percentage of homeless persons employed at exit to at least 19%
Decrease the number of homeless households with children
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 45 10/22/2008
CoC 10-Year Plan, Objectives and Action Steps Detail
CoC 10-Year Plan, Objectives and Action Steps Detail
Instructions:Provide local action steps and measurable achievements for attaining each of the five nationalHUD objectives listed, as part of the goal to end chronic homelessness and help to movefamilies and individuals into permanent housing.
For additional instructions, refer to the detailed instructions available on the left menu bar.
Select Objective: Create new PH beds for chronically homelesspersons
Objectives to End Chronic Homelessness and Move Families andIndividuals to Permanent Housing
2008 Local Action StepsList local action steps for attaining this objective within the next 12
months. Also, in the "Lead Person" column, identify the title of one personresponsible for accomplishing each action step and the organization
which they represent.Lead Person
Action Step 1 HRH will fully occupy the newly rehabbed Catharine Street building for5 CH adults by 1/31/09.Occupancy of this project will increase the PH
inventory.
Gail Webster, Executive Director, HudsonRiver Housing, Inc.
Action Step 2 Make 2 contacts to DOD/HUD re: the status of the fall 2007 homelessassistance submission (BRAC process) for the Carpenter Reserve
building in Poughkeepsie, NY. Award of the site, will create 20 units ofpermanent SRO housing(including CH set asides) & 8 2-bedroom
apartments for the homeless.
Gail Webster, Executive Director , HudsonRiver Housing, Inc.
Action Step 3 Participate in AHAR 4. This will assist the CoC to quantify & publiclyreport on the need for new PH beds. The data will assist in the
planning process.
Colleen Goettel, Project Manager,MHVHMIS Coordinator
Proposed Numeric Achievements%/Beds/Households
Baseline (Current Level) 15
Numeric Achievementin 12 months
28
Numeric Achievementin 5 years
36
Numeric Achievementin 10 years
46
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 46 10/22/2008
CoC 10-Year Plan, Objectives and Action Steps Detail
Instructions:Provide local action steps and measurable achievements for attaining each of the five nationalHUD objectives listed, as part of the goal to end chronic homelessness and help to movefamilies and individuals into permanent housing.
For additional instructions, refer to the detailed instructions available on the left menu bar.
Select Objective: Increase percentage of homeless personsstaying in PH over 6 months to at least 71.5%
Objectives to End Chronic Homelessness and Move Families andIndividuals to Permanent Housing
2008 Local Action StepsList local action steps for attaining this objective within the next 12
months. Also, in the "Lead Person" column, identify the title of one personresponsible for accomplishing each action step and the organization
which they represent.Lead Person
Action Step 1 Hire 1 additional case manager @ Hudson River Housing, Inc. toprovide increased services to PH residents. This will enhance service
provision for PH residents.
Gail Webster, Executive Director, HudsonRiver Housing, Inc.
Action Step 2 100% of PH providers will make referral to Life Skills trainings for PHresidents. This will promote consumer skill development needed to
maintain housing.
Jacquelyn White, Housing Coordinator,Dutchess County Department of Mental
Hygiene
Action Step 3 Produce 1 HMIS Discharge Data Report for PH programs which willinclude the reasons for discharge. This will help to identify & address
barriers to retain PH.
Colleen Goettel, Project Manager,MidHudson Valley HMIS Coordinator
Proposed Numeric Achievements%/Beds/Households
Baseline (Current Level) 93
Numeric Achievementin 12 months
Numeric Achievementin 5 years
Numeric Achievementin 10 years
Instructions:
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 47 10/22/2008
CoC 10-Year Plan, Objectives and Action Steps Detail
Provide local action steps and measurable achievements for attaining each of the five nationalHUD objectives listed, as part of the goal to end chronic homelessness and help to movefamilies and individuals into permanent housing.
For additional instructions, refer to the detailed instructions available on the left menu bar.
Select Objective: Increase percentage of homeless personsmoving from TH to PH to at least 63.5%
Objectives to End Chronic Homelessness and Move Families andIndividuals to Permanent Housing
2008 Local Action StepsList local action steps for attaining this objective within the next 12
months. Also, in the "Lead Person" column, identify the title of one personresponsible for accomplishing each action step and the organization
which they represent.Lead Person
Action Step 1 1 Housing Provider will pursue funding opportunities to create 5 newPH Units. This will assist in the goal to increase the PH inventory.
Gail Webster, Executive Director, HudsonRiver Housing, Inc.
Action Step 2 Provide 2 Medicaid Buy-In Training Programs to educate consumersabout their continued eligibililty for specific benefits when returning to
the workforce. The educational information will promoteindependence & ability to maintain their housing.
Steve Miccio, Executive Director, PEOPLe,Inc.
Action Step 3 Prepapre & submit 1 report to the Steering Committe about the # &characteristics of residents who entered & exited TH programs. This
data will identify impediments to reatining PH.
Colleen Goettel, Project Manager,MidHudson Valley HMIS Coordinator
Proposed Numeric Achievements%/Beds/Households
Baseline (Current Level) 67
Numeric Achievementin 12 months
Numeric Achievementin 5 years
Numeric Achievementin 10 years
Instructions:Provide local action steps and measurable achievements for attaining each of the five nationalHUD objectives listed, as part of the goal to end chronic homelessness and help to movefamilies and individuals into permanent housing.
For additional instructions, refer to the detailed instructions available on the left menu bar.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 48 10/22/2008
CoC 10-Year Plan, Objectives and Action Steps Detail
Select Objective: Increase percentage of homeless personsemployed at exit to at least 19%
Objectives to End Chronic Homelessness and Move Families andIndividuals to Permanent Housing
2008 Local Action StepsList local action steps for attaining this objective within the next 12
months. Also, in the "Lead Person" column, identify the title of one personresponsible for accomplishing each action step and the organization
which they represent.Lead Person
Action Step 1 100% of the agencies will refer consumers to Job Fairs in thecommunity. This will increase the likelihood of consumers obtaining
employment.
Jacquelyn White, Housing Coordinator,Dutchess County Department of Mental
Hygiene
Action Step 2 Provide 2 vocational rehabiltation in-service trainings to residents &agency staff. This will promote appropriate referrals for jobs.
Jerry Lesczynski, Managing Director,Rehabilitation Suppport Services, Inc.
Action Step 3 Prepare & submit 1 report to the Steering Committee on the HMISIntake/Discharge data for TH & PH programs to identify incomesources at exit. This will help identify impediments to securing
employment.
Colleen Goettel, Project Manager,MidHudson Valley HMIS Coordinator
Proposed Numeric Achievements%/Beds/Households
Baseline (Current Level) 33
Numeric Achievementin 12 months
Numeric Achievementin 5 years
Numeric Achievementin 10 years
Instructions:Provide local action steps and measurable achievements for attaining each of the five nationalHUD objectives listed, as part of the goal to end chronic homelessness and help to movefamilies and individuals into permanent housing.
For additional instructions, refer to the detailed instructions available on the left menu bar.
Select Objective: Decrease the number of homeless householdswith children
Objectives to End Chronic Homelessness and Move Families andIndividuals to Permanent Housing
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 49 10/22/2008
2008 Local Action StepsList local action steps for attaining this objective within the next 12
months. Also, in the "Lead Person" column, identify the title of one personresponsible for accomplishing each action step and the organization
which they represent.Lead Person
Action Step 1 Hudson River Housing, Inc. will apply for the new project fund, RapidRe-housing Initiative, to house a minmum of 4 families to increase the
family housing inventory.
Gail Webster, Executive Director, HudsonRiver Housing, Inc.
Action Step 2 Youth Workgroup will conduct 1 survey to distribute to the CoC toidentify barriers to homeless families.
Pat Kellet,Director of Youth Services,Hudson River Housing, Inc.
Action Step 3 Perpare & submit 1 report to the Steering Committee on HMISIntake/Discharge data for TH programs to identify the # of Family
types who were served & reason for leaving the project.
Colleen Goettel, Project Manager,MidHudson Valley HMIS Coordinator
Proposed Numeric Achievements%/Beds/Households
Baseline (Current Level) 142
Numeric Achievementin 12 months
Numeric Achievementin 5 years
Numeric Achievementin 10 years
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 50 10/22/2008
3B. Continuum of Care (CoC) Discharge Planning Protocols:
Level of Development
Instructions:Pursuant to the McKinney-Vento Act, to the maximum extent practicable, persons dichargedfrom publicly funded institutions or systems of care should not be discharged into homelessness.For each system of care, the CoC should indicate the level of development for its dischargeplanning policy.
For additional instructions, refer to the detailed instructions available on the left menu bar.
Foster Care Discharge Protocol: Formal Protocol Implemented
Health Care Discharge Protocol: Formal Protocol Implemented
Mental Health Discharge Protocol: Formal Protocol Implemented
Corrections Discharge Protocol: Formal Protocol Implemented
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 51 10/22/2008
3C. Continuum of Care (CoC) Discharge Planning Protocols:
Narratives
For each system of care describe the discharge planning protocol. Foraddtional instructions, refer to the detailed instructions available on theleft menu bar.
Foster Care DischargeFor Protocol Implemented, provide a summary of the formal and specificprotocol, plan, process or policy that has been agreed upon.
Must attach protocol copy. Go to 3D.Discharge Planning Attachmentspage
The Dutchess County Department of Social Services(DCDSS)is committed tomoving children from foster care to permanent homes as quickly as possible. Apermanency plan is developed for each child in care & is revised by the FamilyCourt at least every 6 months. For "aging out" youth who have not beenadopted and are not returning home, the Department of Social Servicesprovides assistance in preparing them for independent living and/or assistancein locating a living situation appropriate for their needs. After-care services areprovided. Youth may return to care while they are on a trial discharge. Directdischarge of a foster care youth to a residential program for the homeless is notconsidered an appropriate discharge plan.
Health Care DischargeFor Protocol Implemented, provide a summary of the formal and specificprotocol, plan, process or policy that has been agreed upon.
Must attach protocol copy. Go to 3D.Discharge Planning Attachmentspage
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 52 10/22/2008
The Vassar Hospital case managers, St. Francis and Northern DutchessHospitals' discharge planners assess the acute needs for a patient's recovery,and any ongoing unaddressed long term care issues. They refer patients tonecessary resources such as; home health care and home health equipmentproviders. Assessments are conducted by qualified health care nurses, medicalcare providers, and/or mental health care professionals to determine the impactof the acute care issue and/or chronic issues that impede upon the patient'sdischarge or ability to return home. Family input is elicited. Referrals are madeto nursing homes, assisted living facilities, family care homes, rehabilitationcenters, D.C. Office for the Aging, or to a patient's family, Medicaid, or DCDSSProtective Service (as approporiate).
The nurses in the emergency rooms make assessments and refer approriatepatients to clinics and/or commuinity resources to get a more comprehensiveassessment of the patient's needs.
Undomiciled stable patients are referred to DSS for emergency housing or to apatient's family member for immediate assistance. Alternate appropriatehousing vacancies are explored.
Castle Point VA Hospital follows the protocol in the Mental Health sectionbelow.
Mental Health DischargeFor Protocol Implemented, provide a summary of the formal and specificprotocol, plan, process or policy that has been agreed upon.
Must attach protocol copy. Go to 3D.Discharge Planning Attachmentspage
At the time of admission to an in-patient Mental Health Unit or hospital, thedischarge plan is developed to plan for an appropriate level of housing atdischarge. The patient is referred for appropriate treatment, including life skillgroups to prepare for community re-integration. The patients are referred andplaced into appropriate residential opportunities.
The St. Francis Hospital In-Patient Mental Health Units refer individuals toappropriate housing. The hospital holds a weekly discharge planning meetingwith the Dutchess County Department of Mental Hygiene and Hudson RiverPsychiatric Hospital to plan for the patients who are difficult to house . TheMental Health in America of D.C.'s Case Management Unit is often involvedwith the discharge. The Hospital Discharge Planner ensures the person is givena 72 hour Out-Patient Intake Appointment (through DCDMH Helpline worker)with an appropriate treatment provider. If the person does not keep theappointment, outreach is done by the out-patient treatment provider.
The Veteran's Administration Regional Hospital in Montrose, NY, provides in-patient treatment to D.C. Veterans. The treatment team and Veteran meet todevelop a viable discharge plan to include follow-up mental health, addiction,and medical treatment. Linkages are made to appropriate communityresources, including housing such as the Domicilary, and vocational rehabresources.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 53 10/22/2008
Corrections DischargeFor Formal Protocol Implemented, provide a summary of the formal andspecific protocol, plan, process or policy that has been agreed upon.
Must attach protocol copy. Go to 3D.Discharge Planning Attachmentspage
A Parole Officer meets with a NYS inmate 2 months prior to discharge todetermine where the inmate plans to live. The prison contacts the local ParoleOffice to begin a Community Preparation Plan. The local Field Officedetermines if it is an appropriate site. The report is returned to the prison forreview. Inmates, including those who did not identify an acceptable addressprior to release, are referred to family, and friends. The DCDSS is contacted bythe local Field office prior to discharge. The discharged Parolee is then referredto DSS, the MHA Living Room Program, other community resources, &vocational programs. DSS houses undomiciled parolees. A special grant isavailable to pay for psychotropic medications. If the parolee is sanctioned,Parole can assist with some funding. Special cases are referred to the Office ofProgram Services for assistance.
When an inmate is ready to be released from the D.C. Jail, a Case Manager orTransition Planner meets with the inmate. The DSS application is submitted tothe local office. An assessment is conducted in order to make other referrals forother benefits,including DSS to get emergency housing, if necessary, out-patient treatment, case management ,vocational services, & need forpsychotropic meds. Inmates are assessed for eligibility for specialized housing.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 54 10/22/2008
3D. Continuum of Care (CoC) Discharge Planning Protocol:
Attachments
Document Type Required? Document Description Date Attached
Foster Care Discharge Protocol No Foster Care Protocol 10/21/2008
Mental Health DischargeProtocol
No Mental Health Dis... 10/21/2008
Corrections Discharge Protocol No Corrections Protocol 10/21/2008
Health Care Discharge Protocol No Health Care Proto... 10/21/2008
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 55 10/22/2008
Attachment Details
Attachment Details
Attachment Details
Attachment Details
Document Description: Foster Care Protocol
Please Note: Any CoC that seleced "Formal Protocol Finalized" or "FormalProtocol Implemented" must attach a copy of the protocol for theapplicable system of care in order to receive full credit.
Document Description: Mental Health Discharge Protocol
Please Note: Any CoC that seleced "Formal Protocol Finalized" or "FormalProtocol Implemented" must attach a copy of the protocol for theapplicable system of care in order to receive full credit.
Document Description: Corrections Protocol
Please Note: Any CoC that seleced "Formal Protocol Finalized" or "FormalProtocol Implemented" must attach a copy of the protocol for theapplicable system of care in order to receive full credit.
Document Description: Health Care Protocol and Discharge Summaries
Please Note: Any CoC that seleced "Formal Protocol Finalized" or "FormalProtocol Implemented" must attach a copy of the protocol for theapplicable system of care in order to receive full credit.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 56 10/22/2008
3E. Continuum of Care (CoC) Coordination
CoCs should coordinate, as appropriate, with any existing strategicplanning groups to assess the local homeless system and identifyshortcomings and unmet needs. Answer the following questions regardingcoordination in the CoC.
Does the CoC's Consolidated Plan include theCoC strategic plan goals to address
homelessness and chronic homelessness?
Yes
If yes, briefly list a few of the goals includedin the Consolidated Plan:
1. The creation of rental housing is the firstpriority within the plan. Within this categorypriority is given to projects that meet the housingneeds of the chronically homeless.2. Within the public service priority, priority isgiven to emergency, transitional and permanenthousing projects that help the homeless.3. The plan also has a goal of supporting thegoals of the CoC including the HUD specificgoals.
Within the CoC's geographic area, is one ormore jurisdictional 10-year plan(s) being
developed or implemented (separate from theCoC 10-year plan)?
Yes
Does the 10-year plan include the CoCstrategic plan goals to address homelessness
and chronic homelessness?
Yes
If yes, briefly list a few of the goals included in the 10-year plan(s):
The Dutchess County 10-year Plan to End Chronic Homelessness is currentlybeing developed. It is scheduled to be completed in the summer 2009. The 10-year Plan is being coordinated with the CoC and the Plan goals will include theCoC strategic plan goals to address homelessness and chronic homelessness.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 57 10/22/2008
3F. Hold Harmless Need (HHN) Reallocation
Instructions:CoC's that are in Hold Harmless Need status may choose to eliminate or reduce one or more oftheir SHP grants eligible for renewal in the 2008 CoC competition. CoC's may reallocate thefunds made available through this process to create new permanent housing projects or HMIS.Reallocation projects may be SHP (1, 2, or 3 years), SPC (5 years) or Section 8 SRO (10 years).CoC's that are in Preliminary Pro Rate Need (PPRN) status are not eligible to reallocateprojects. Reallocated funds cannot be used for Samaritan Housing project(s).
Refer to the NOFA for addtional guidance on reallocating projects.
Is the CoC reallocating funds from one or more expiring renewal
grant(s) to one or more new project(s)?
No
CoC's that are in Preliminary Pro Rata Need (PPRN) status are not eligible to reallocateprojects.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 58 10/22/2008
4A. Continuum of Care (CoC) 2007 Achievements
Instructions:For the five HUD national objectives in the 2007 CoC application, enter the 12-month numericachievements that you provided in Exhibit 1, Chart N of the 2007 CoC application in the firstcolumn, "Proposed 12-Month Achievement". Under "Actual 12-Month Achievement" enter thenumeric achievement that you CoC attained within the past 12 months that is directly related tothe relevent national objective.
Objective Proposed 12-MonthAchievement(number of beds or percentage)
Actual 12-Month Achievement(number of beds or percentage)
Create new PH beds for CH 19 Beds 14 Beds
Increase percentage of homelesspersons staying in PH over 6months to at least 71%
81 % 93 %
Increase percentage of homelesspersons moving from TH to PHto at least 61.5%
62 % 67 %
Increase percentage of homelesspersons employed at exit to at least18%
18 % 33 %
Ensure that the CoC hasa functional HMIS system
100 % 100 %
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 59 10/22/2008
4B. Continuum of Care (CoC) Chronic Homeless Progress
Complete the following fields using data from the last point-in-time (PIT)count and housing inventory count. For additional instructions, refer tothe detailed instructions available on the left menu bar.
Indicate the total number of chronically homeless persons and totalnumber of permanent housing beds designated for the chronically
homeless persons in your CoC for each yearYear Number of CH
PersonsNumber of PH beds
for the CH
2006 157 15
2007 163 15
2008 163 0
Indicate the number of new PH beds in placeand made available for occupancy for the
chronically homeless between February 1,2007 and January 31, 2008
0
Identify the amount of funds from each funding source for thedevelopment and operations costs of the new CH beds created between
February 1, 2007 and January 31, 2008.Cost Type HUD
McKinney-Vento
OtherFederal
State Local Private
Development $0 $0 $0 $0 $0
Operations $0 $0 $0 $0 $0
Total $0 $0 $0 $0 $0
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 60 10/22/2008
4C. Continuum of Care (CoC) Housing Performance
Using data from the most recently submitted APRs for each of the projectswithin the CoC, provide information about the CoCs progress in reducinghomelessness by helping clients move to and stabilize in permanenthousing.
Participants in Permanent Housing (PH)
a. Number of participants who exited permanent housing project(s) 15
b. Number of participants who did not leave the project(s) 36
c. Number of participants who exited after staying 6 months or longer 11
d. Number of participants who did not exit after staying 6 months or longer 21
e. Number of participants who did not leave and were enrolled for 5 months or less 15
TOTAL PH (%) 63
Participants in Transitional Housing (TH)
a. Number of participants who exited TH project(s), including unknown destination 82
b. Number of participants who moved to PH 51
TOTAL TH (%) 62
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 61 10/22/2008
4D. Continuum of Care (CoC) Enrollment in Mainstream
Programs and Employment Information
Using data from the most recently submitted APRs for each of the projectswithin the CoC, provide information about the CoCs progress in reducinghomelessness by helping clients access mainstream services and gainemployment.
Total Number of Exiting Adults: 639
Mainstream Program Number ofExiting Adults
Exit Percentage(Auto-calculated)
SSI 26 4 %
SSDI 56 9 %
Social Security 14 2 %
General Public Assistance 257 40 %
TANF 4 1 %
SCHIP 0 0 %
Veterans Benefits 3 0 %
Employment Income 81 13 %
Unemployment Benefits 0 0 %
Veterans Health Care 6 1 %
Medicaid 283 44 %
Food Stamps 276 43 %
Other (Please specify below) 21 3 %
Day labor
No Financial Resources 182 28 %
The percentage values are automatically calculated by the system whenyou click the "save" button.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 62 10/22/2008
4E. Continuum of Care (CoC) Participation in Energy Star and
Section 3 Employment Policy
Instructions:HUD promotes energy-efficient housing. All McKinney-Vento funded projects are encouraged topurchase and use Energy Star labeled products. For information on Energy Star initiative go to:http://www.energystar.gov
A "Section 3 business concern" is one in which: 51% or more of the owners are section 3residents of the area of service; or at least 30% of its permanent full-time employees arecurrently section 3 residents of the area of service, or within three years of their date of hire withthe business concern were section 3 residents; or evidence of a commitment to subcontractgreater than 25% of the dollar award of all subcontracts to businesses that meet thequalifications in the above categories is provided. The "Section 3 clause" can be found at 24CFR Part 135.
Has the CoC notified its members of theEnergy Star Initiative?
Yes
Are any projects within the CoC requestingfunds for housing rehabilitation or new
construction?
No
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 63 10/22/2008
4F. Continuum of Care (CoC) Enrollment and Participation in
Mainstream Programs
Does the CoC systematically analyze the
APRs for its projects to assess and improveaccess to mainstream programs?
Yes
If 'Yes', describe the process and the frequency that it occurs.
Mainstream resource utilization are reviewed semi-annually. APR's arereviewed upon submission to the Dutchess County Department of Planningwhich transmits a summary each fall. APR data is also reviewed as part of theSuperNOFA process and the CoC Steering Committee develops action steps toimprove utilization based on this data.
Does the CoC have an active planningcommittee that meets at least 3 times per year
to improve CoC-wide participation inmainstream programs?
Yes
If "Yes", indicate all meeting dates in the past 12 months.
May 14, 2007; June 18, 2007; July 27, 2007; January 24, 2008; February 1,2008
Does the CoC coordinate with the StateInteragency Council on Homelessness to
reduce or remove barriers to accessingmainstream services?
No
Does the CoC and/or its providers havespecialized staff whose primary responsibility
is to identify, enroll, and follow-up withhomeless persons on participation in
mainstream programs?
Yes
If yes, identify these staff members Provider Staff
Does the CoC systematically provide trainingon how to identify eligibility and program
changes for mainstream programs toprovider staff.
Yes
If "Yes", specify the frequency of the training. Monthly or more
Does the CoC uses HMIS to screen for benefiteligibility?
No
If "Yes", indicate for which mainstream programs HMIS completesscreening.
Has the CoC participated in SOAR training? No
If "Yes", indicate training date(s).
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 64 10/22/2008
4G: Homeless Assistance Providers Enrollment and
Participation in Mainstream Programs
Indicate the percentage of homeless assistance providers that are
implementing the following activities:Activity Percentage
1. Case managers systematically assist clients in completing applications for mainstream benefits.1a. Describe how service is generally provided:
100%
At intake, the Case manager meets with the client to assess the client's unmet needs and eligibility formainstream resources. An individualized plan with specific action steps is developed to assist the client in
obtaining the identified needed resources. The plan is updated & new goals are added as appropriate.
2. Homeless assistance providers supply transportation assistance to clients to attend mainstreambenefit appointments, employment training, or jobs.
100%
3. Homeless assistance providers use a single application form for four or more mainstreamprograms:3.a Indicate for which mainstream programs the form applies:
100%
Public Assistance, Food Stamps, Medicaid, & HEAP
4. Homeless assistance providers have staff systematically follow-up to ensure mainstream benefits are received.
100%
4a. Describe the follow-up process:
All assigned housing provider case managers contact the appropriate agencies to ensure all requireddocumentation is submitted. Follow-up is provided to both the client & the agency until the benefit is
received. These C.M.'s keep copies of the benefit letters in the client record. If the client is denied, the C.M.assists the client in reapplying, requesting a fair hearing, &/or seeking alternate benefits. Some agencies
have program staff routinely review the client record to monitor the progress of obtaining benefits. The MHALiving Room program, a homeless assistance SSO project. They provide follow-up services if the client
returns to the program.
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 65 10/22/2008
Questionnaire for HUD's Initiative on Removal of Regulatory
Barriers (HUD 27300)
Complete Part A if the CoC Lead Agency is a local jurisdiction (a countyexercising land use and building regulatory authority and anotherapplicant type applying for projects located in such jurisdiction or county(collectively or jurisdiction).
Complete Part B if the CoC Lead Agency is a State agency, department, orother applicant for projects located in unincorporated areas or areasotherwise not covered in Part A.
Indicate the section applicable to the CoCLead Agency:
Part B
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 66 10/22/2008
Part B - Page 1
State Agencies and Departments or Other Applicants for Projects Locatedin Unincorporated Areas or Areas Otherwise Not Covered in Part A
1. Does your state, either in its planning and zoning enabling legislation or in any other legislation, requirelocalities regulating development have a comprehensive plan with a "housing element?" If you select No, skipto question 4.
Yes
2. Does your state require that a local jurisdiction?s comprehensive plan estimate current and anticipatedhousing needs, taking into account the anticipated growth of the region, for existing and future residents,including low, moderate, and middle income families, for at least the next five years?
No
3. Does your state's zoning enabling legislation require that a local jurisdiction's zoning ordinance have a)sufficient land use and density categories (multifamily housing, duplexes, small lot homes and other similarelements); and, b) sufficient land zoned or mapped in these categories, that can permit the building ofaffordable housing that addresses the needs identified in the comprehensive plan?
No
4. Does your state have an agency or office that includes a specific mission to determine whether localgovernments have policies or procedures that are raising costs or otherwise discouraging affordable housing?
Yes
5. Does your state have a legal or administrative requirement that local governments undertake periodic self-evaluation of regulations and processes to assess their impact upon housing affordability address thesebarriers to affordability?
No
6. Does your state have a technical assistance or education program for local jurisdictions that includesassisting them in identifying regulatory barriers and in recommending strategies to local governments for theirremoval?
Yes
7. Does your state have specific enabling legislation for local impact fees? If No, skip to question 9. No
8. If you responded Yes to question 7, does the state statute provide criteria that sets standards for theallowable type of capital investments that have a direct relationship between the fee and the development(nexus) and a method for fee calculation?
9. Does your state provide significant financial assistance to local governments for housing, communitydevelopment and/or transportation that includes funding prioritization or linking funding on the basis of localregulatory barrier removal activities?
No
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 67 10/22/2008
Part B - Page 2
10. Does your state have a mandatory state-wide building code that a) does not permit local technicalamendments and b) uses a recent version (i.e. published within the last five years or, if no recent version hasbeen published, the last version published) of one of the nationally recognized model building codes (i.e. theInternational Code Council (ICC), the Building Officials and Code Administrators International (BOCA), theSouthern Building Code Congress International (SBCI) the International Conference of Building Officials (ICBO),the National Fire Protection Association (NFPA)) without significant technical amendment or modification?Alternatively, if the state has made significant technical amendment to the model code, can the state supplysupporting data that the amendments do not negatively impact affordability?
Yes
11. Has your jurisdiction adopted specific building code language regarding housing rehabilitation thatencourages such rehabilitation through gradated regulatory requirements applicable as different levels of workare performed in existing buildings? Such code language increases regulatory requirements (the additionalimprovements required as a matter of regulatory policy) in proportion to the extent of rehabilitation that anowner/developer chooses to do on a voluntary basis. For further information see HUD publication: "SmartCodes in Your Community: A Guide to Building Rehabilitation Codes" athttp://www.huduser.org/publications/destech/smartcodes.html.
No
12. Within the past five years has your state made any changes to its own processes or requirements tostreamline or consolidate the state?s own approval processes involving permits for water or wastewater,environmental review, or other State-administered permits or programs involving housing development. If yes,briefly describe.
Yes
Adopted new building codes based on nationally recognized standards and streamlined HOME Program applications
13. Within the past five years, has your state (i.e., Governor, legislature, planning department) directly or inpartnership with major private or public stakeholders, convened or funded comprehensive studies,commissions, or panels to review state or local rules, regulations, development standards, and processes toassess their impact on the supply of affordable housing?
No
14. Within the past five years, has the state initiated major regulatory reforms either as a result of the abovestudy or as a result of information identified in the barrier component of the states Consolidated Plan submittedto HUD? If yes, briefly describe.
Yes
15. Has the state undertaken any other actions regarding local jurisdiction?s regulation of housing developmentincluding permitting, land use, building or subdivision regulations, or other related administrative procedures?If yes, briefly list these actions.
No
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 68 10/22/2008
Continuum of Care (CoC) Project Listing
Instructions:To upload all Exhibit 2 applications that have been submitted to this CoC, click on the "UpdateList" button. This process may take several hours depending on the size of the CoC, howeverthe CoC can either work on other parts of Exhibit 1 or it can log out of e-snaps and come backlater to view the updated list. To rank a project, click on the icon next to each project to viewproject details.
For additional instructions, refer to the 2008 Project Listing Instructions on the left-hand menubar.
ProjectName
DateSubmitted
GrantTerm
ApplicantName
BudgetAmount
Proj Type Prog Type CompType
Rank
DC HMIS 2008-10-2117:19:...
1 Year GatewayCommunity...
45,120 RenewalProject
SHP HMIS F8
MICASupportedAp...
2008-10-0712:15:...
1 Year GatewayCommunity...
39,862 RenewalProject
SHP PH X
Brookhaven Transi...
2008-09-0911:42:...
1 Year GraceSmithHouse...
11,210 RenewalProject
SHP TH F3
HillcrestHouse
2008-10-2114:19:...
1 Year HudsonRiverHousing
138,842 RenewalProject
SHP TH F7
HRH RiverHaven I...
2008-10-0915:22:...
1 Year County ofDutchess
36,658 RenewalProject
SHP SSO F1
MHALivingRoom
2008-10-1609:14:...
1 Year County ofDutchess
54,250 RenewalProject
SHP SSO F2
RiverHavenTrans...
2008-10-2114:21:...
1 Year HudsonRiverHousing
42,182 RenewalProject
SHP TH F5
NortheastShelter
2008-09-2912:22:...
1 Year GraceSmithHouse...
18,385 RenewalProject
SHP SSO F6
RSS MICAShelter ...
2008-10-0911:46:...
1 Year County ofDutchess
162,180 RenewalProject
S+C SRA U12
HRHHomeBase I
2008-10-0911:22:...
1 Year County ofDutchess
67,296 RenewalProject
S+C SRA U10
HRHShelterPlus ...
2008-10-0911:41:...
1 Year County ofDutchess
123,228 RenewalProject
S+C TRA U13
MARCShelterPlus...
2008-10-0911:43:...
1 Year County ofDutchess
80,532 RenewalProject
S+C SRA U11
Rapid Re-Housing
2008-10-2212:22:...
3 Years HudsonRiverHousing
100,161 NewProject
SHP TH R9
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 69 10/22/2008
GatewayMICASupp...
2008-10-0911:09:...
1 Year County ofDutchess
39,997 RenewalProject
SHP PH F4
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 70 10/22/2008
Budget Summary
FPRN $386,644
Rapid Re-Housing $100,161
Samaritan Housing $0
SPC Renewal $433,236
Rejected $39,862
Poughkeepsie/Dutchess County CoC COC_REG_v10_000021
Exhibit 1 Page 71 10/22/2008