19TH IFOAM ORGANIC WORLD CONGRESS (OWC) | 9 11 …woodnews.in/owc2017/owc/pdf/EXHIBITOR_MANUAL.pdf · 2018-10-10 · 2 19TH IFOAM ORGANIC WORLD CONGRESS (OWC) | 9 11 NOVEMBER 2017

119TH IFOAM ORGANIC WORLD CONGRESS (OWC) | 9 – 11 NOVEMBER 2017 | INDIA EXPO CENTRE AND MART, GREATER NOIDA, INDIA

2 19TH IFOAM ORGANIC WORLD CONGRESS (OWC) | 9 – 11 NOVEMBER 2017 | INDIA EXPO CENTRE AND MART, GREATER NOIDA, INDIA

Dear Exhibitor,We thank you for your participation at 19th IFOAM Organic World Congress 2017 and BIOFACH INDIA together with INDIA ORGANIC 2017

The Exhibitor Manual will guide you in order to have a successful participation at the event. Kindly go through the manual carefully and complete the necessary forms.

The manual contains a checklist of dates for returning the required forms. To ensure that the services required could be provided with the maximum of ease, these forms must be returned on, or before the date specified.

Wishing you a successful participation at 19th IFOAM Organic World Congress 2017 and BIOFACH INDIA together with INDIA ORGANIC 2017

Best wishes,

19th IFOAM Organic World Congress and BIOFACH INDIA together with INDIA ORGANIC 2017 Team.

MESSAGE


A. INFORMATION1) Event Information a. Venue b. Important dates for exhibitors c. Official functions 2) Organiser & Co-Organiser Contact Details 3) Services a. Official Services b. Additional Services c. Facilities available on-site4) Venue / Route Map

B. RULES & REGULATIONS 1) Participation Rules & Regulations - General 2) Exemptions & Notifications 3) On-site Operations

C. GUIDELINES TO EXHIBITORS 1) Onsite Operations Guidelines 2) Build-up Guidelines 3) Pre-exhibition Information Kit 4) Exhibitor Registration 5) Rules & Regulations Acceptance Form

D. ORDER FORMS

Mandatory Order Forms1. Exhibitor Badges2. Exhibitor Directory Listing a) Company Name, Profile & Contact Details b) Product Profile3. Name on Fascia (Only for shell scheme exhibitors)Service Order Forms

4. Exclusive Accommodation Partner5. Additional Electrical Items Rental6. Additional Furniture Items Rental.7. Advertisement in Exhibitor Directory8. Audio-visual / Computer & Accessories Rental9. Freight Forwarding & Onsite Material Handling 10. Housekeeping11. Power - Temporary (Build-up period)12. Power - Permanent (Event period)13. Security Services• All these forms have to be submitted mandatorily before the deadline. The Organisers will not be responsible for any delay in services pertaining to these forms if they are not submitted as per deadline.• It is the Exhibitor’s responsibility to check and verify if such forms have been received by the Organisers in time.

CONTENT


INFORMATION

INFORMATION1) Event Information a) Venue b) Important dates for Exhibitors c) Official Functions2) Organiser & Supported By Contact Details3) Services a) Official Services b) Additional Services c) Facilities available onsite4) Venue / Route Map

A


a) Venue Hall Nos. 2,4,6,8 India Expo Centre & Mart Limited (IEML) Plot No. 25, 27, 28 & 29, Knowledge Park - II, Greater Noida - 201308, Uttar Pradesh INDIA

b) Important Dates for Exhibitors Exhibitor Move In Bare Space Exhibitors : 07 November 2017, 1000 hrs. - 1700 hrs. Shell Space Exhibitors : 08 November 2017, 1000 hrs. - 1700 hrs.

Exhibition Timings 09 - 10 November 2017 : 1000 hrs. to 1800 hrs. 11 November 2017 : 1000 hrs. to 1600 hrs.

DismantlingDismantling of the stalls will start at 1600 hrs., on 11 November 2017 and complete in all respects including removal of unwanted material by 12 midnight on 11 November 2017.

c) Official FunctionsInauguration of 19th IFOAM Organic World Congress 2017 and BIOFACH INDIA together with INDIA ORGANIC: 09 November 2017 (Time will be intimated later)

(Note: Organiser reserves the right to change the time of official functions. Please log on to https://owc.ifoam.bio/2017 /http://biofach-india.com/ for updated information on other programmes)

INFORMATIONEVENT


CONTACT DETAILSORGANISER

The Organic Farming Association of IndiaOFAI Central Secretariat, G-8, St. Britto’s ApartmentsFeira Alta, Mapusa – 403507, Goa, IndiaPhone: +91 832 2255913Email: [email protected]

GA and Motions Bazaar, please contact:

IFOAM – Organics InternationalCharles-de-Gaulle-Str. 5,53113 Bonn, GermanyPhone: +49 228 92650 10Fax: +49 228 92650 99Email: [email protected] Governments, Group and Country Pavilion Participation, please contact:

PDA Trade FairsA division of Pradeep Deviah & Associates Pvt. Ltd.No. 32/2, Spencer Road,Frazer Town, Bangalore – 560005, Karnataka, IndiaPhone: +91 80 42505000Fax: +91 80 2554 2258Email: [email protected]

BIOFACH India together with INDIA ORGANIC Priya Sharma / Rohitashwa GakharPhone : +91 11 47168830 / +91 9811007283Email : [email protected] / [email protected]


CONTACT DETAILSSERVICES

E-mail: [email protected],[email protected]: www.rogersworldwideindia.com v) HousekeepingIndia Exposition Mart Ltd.Mr. Niraj KumarPlot No. 25,27,28,29, Knowledge Park - II,Greater Noida – 201308, Uttar Pradesh, India.Tel. : +91-120-2328011 - 20; Extn: 2064Fax : +91-120-2328010Mobile : +91-8800790310E-mail : [email protected] : www.indiaexpocentre.com

vi) Security ServicesIndia Exposition Mart Ltd.Mr. Niraj KumarPlot No. 25,27,28,29, Knowledge Park - II,Greater Noida – 201308, Uttar Pradesh, India.Tel. : +91-120-2328011 - 20; Extn: 2064Fax : +91-120-2328010Mobile : +91-8800790310E-mail : [email protected] : www.indiaexpocentre.com

vii) Special Stand Design Studio 360LGF 61, Block III, Charmwood Village,Surajkund Road, Faridabad -121009Tel. : +91-129-4117987, 40779897Mr. Sanjay KapurMobile : +91-9811155115 / 9711193360E-mail : [email protected] [email protected]

a. Official Services:i) Exclusive Accommodation PartnerInternational Travel House Limited T-2, Community Centre, Sheikh Sarai, Phase-I New Delhi- 110 017, INDIA Mr. Sudip Sinha Business Head-MICE Tel: +91-11-26071808 Mob: +91 9711155780 Email: [email protected] or [email protected]

ii) Additional Electrical / Furniture itemsPlexus Expo Service 1010/121, Chauhan Market,Sarita Vihar, New Delhi - 110076, India Tel. : +91-11-41640151Mr. Wasim Uddin Mobile : +91-9958282653 E-mail : [email protected] [email protected] : www.plexusexpo.com

iii) Audio-visual / Computer AccessoriesRao AV ServicesBlock B - 181, Ground Floor East of Kailash, New Delhi - 110065Telefax : +91-11- 26928611Mr. Sudershan RaoMobile : +91-9810135969E-mail : [email protected]

iv) Freight Forwarding & Onsite Material Handling (for exhibits) R. E. Rogers India Pvt. Ltd.1, Commercial Complex, Pocket H & J,Sarita Vihar, New Delhi - 110 076.Tel : 91-11- 29945402Fax: 91-11-30889801Contact : Mr. Puneet Sekhri +91 9810553944Mr.Sushil Upadhyaya +91 9818451472


Target Advertising & Marketing16, Aradhana Society, Behind National PlazaR.C. Dutt Road, Alkapuri, Baroda - 390005Tel. : +91-265-2338297 / 6452088Telefax : +91-265-2338297Mr. PetruspMobile : +91-9824043684E-mail : [email protected] : www.targetexhibitions.com

b Additional Services:i) Foreign Language Interpreters / TranslatorsCrystal Hues LimitedPalace View Apartments, 14, Jayamahal Road, Bangalore – 560046Tel.: +91-80-23544132 / 49499100Ms. Sunitha Mobile : +91-9900005813 E-mail : [email protected]

ii) Temporary Personnel Viablesoft Solutions Pvt. Ltd.E-74, Street No.3, Pandav Nagar, (South), Delhi-110091Ms. RollyTel.: +91- 92119 77851E-mail: [email protected]

CONTACT DETAILSSERVICES


CONTACT DETAILSFacilities available on site

1) Photography / Videography • An official photographer / videographer will be available at the exhibition.2) Foreign Exchange • The counter will be set up at the venue.3) Security • Arrangements are made for the general security of the exhibition premises. • If the exhibitor requires a security for their stall during the build-up period, the same will be provided at extra cost only by the official service provider. 4) Fire Precautions • Arrangements are made for Fire Brigades with fire fighting equipment to stand by during the period of exhibition. Smoking is not permitted inside the exhibition venue.5) House Keeping • Arrangements are made for the general cleaning of the exhibition premises. • If a particular stall has to be cleaned, the same will be charged extra.6) Media Centre • Exhibitors may place press releases here at any time during the exhibition.7) Business Centre • Photocopy • Fax / STD / ISD / PCO • Internet browsing • Printouts (Colour & Black and White) • Stationeries8) Food Court • A multi-cuisine food court will be set up at the venue.9) Medical Facility • Ambulance • Doctor On Call • First Aid Counter

Note: Please note all the above mentioned facilities will attract charges for services availed wherever applicable.


ROUTE MAPVENUE

Courtesy: Google Maps* The above map is not according to scale. This is for representation purpose only

ENTR

Y

MART AREA

GATE

-8

GATE-12

TAJ EXPRESS

HIGHWAY

INNOVATIVEINSTITUTE OFPHARMACY

GNIT COLLEGE OFPHARMACY

INDIAN SCHOOL OFBUSINESS & ECONOMICS

BIRLA INSTITUTE OFMANAGEMENT TECHNOLOGY

SKYLINE INSTITUTE OFTECHNOLOGY G.C.E.T

G.I.M.T

G.C.E.T

FROM DELHI

(DND FLYOVER)

JAYPEE GREENSTHE KOVE

FROMAGRA

TO MEERUT &

AGRA

TAJ EXPRESS

HIGHWAY

NOIDA GREATER NOIDA EXPRESS WAY

TAJ EXPRESS HIGHWAY


TAJ EXPRESS HIGHWAY

NOIDA GREATER NOIDA EXPRESS W

AY

TAJ EXPRESS HIGHWAY


I VENTURECAPITAL PRIVATE

SNG PLAZAJAYPEE PLOTS

IN YAMUNAEXPRESSWAY

OMAXEARCADE

ANSALGOLF LINKS

ENTRY

Venue Address

India Exposition Mart LTD.Plot No. 23-25 & 27-29,

Knowledge Park-II,Greater Noida - 201306,

Uttar Pradesh, India

EXPO HALLS

INDIA EXPO CENTER

VENUE FOR ORGANIC WORLD CONGRESS 2017


RULES & REGULATIONS1) Participation Rules & Regulations - General2) Exemptions & Notifications3) On-site Operations

B


a. Organiser The word ‘Organiser’ used herein shall mean IFOAM,

OFAI, PDA Trade Fairs,NuernbergMesse India its Executives / Officers, Agents and Employees.

b. Administration of exhibition halls The administration of exhibition halls will be controlled

by the Organiser from its office in Ground Floor, CFB. The Organiser will appoint hall directors who will be stationed in the respective halls. Exhibitors may contact their respective hall directors for any assistance before, during and after the exhibition. Organiser has full authority to enforce all rules and regulations related to the exhibition. The Organiser’s decision will be final and binding in all respects.

c. Exhibitor Any Company, Agency, Department or Organisation

which has applied to the Organiser to take part in its exhibition and has entered into a contract for or otherwise been allocated space / booth stall(s) in such exhibition to display goods, materials, services or other exhibits.

d. Eligibility The Organiser has the sole right to determine the

eligibility of any prospective exhibitor to take part in the exhibition.

e. Right to allot space The Organiser has the sole right to allot appropriate

space (by way of a booth or stall or other open space) to an exhibitor and the decision of the Organiser in this regard shall be final and binding on the exhibitor. The Organiser further reserves the right to reallocate exhibitor to any other space - booth(s) or stall(s) than the first allocated. The stand rent is paid merely for the rented area i.e. other installation for extensions are not included in this rent.

f. No verbal Agreement No verbal agreement between the Organiser and the

exhibitor is tenable, unless the same is confirmed in writing.

g. Amendment to Rules Any matter(s) not specifically covered herein shall be

left solely to the decision of the Organiser, who shall also have full power in the matter of interpretation, amendment and enforcement of all said rules and regulations to aid any one or more exhibitors, and further any such amendments when made and brought to the notice of the exhibitor shall be and become part of these rules and regulations hereof as though duly incorporated herein subject to all of the conditions stipulated.

h. Non - observance / Default In the event of non - observance of or default on any

of the terms herein including without limitation of any rules or regulations framed pursuant to this contract, the Organiser shall have the right to terminate this contract without notice, and retain all amounts received on account as liquidated damages. On such termination, the exhibitor must close his booth and remove himself and his exhibits from the exhibition.

i. Damage on property The exhibitor is liable for any damage caused to the

building, floor, walls, panels and carpeting OR to standard items and fittings provided within the venue & booths. The exhibitor may not apply paint, adhesive or any such material, which would damage the fixtures & fittings and furniture provided by the Organiser & service providers.

j. Noise & Smell The exhibitor will not be permitted to display anything

which causes offensive levels of noise, smell OR any other thing that accounts to pollution.

RULES & REGULATIONS - GENERALPARTICIPATION


injury arising to any person (including members of the public or the Organiser’s staff, agents or contractors) or property, howsoever caused, as a result of any act of default of the Exhibitor, his agents or contractors or invitees. If the Organiser so demands the Exhibitor shall provide proof to the Organiser that the Exhibitor has obtained adequate insurance cover.

Exhibitors must ensure that their temporary staff, representatives, agents or contractors are insured against claims for workman’s compensation. The period for which such insurances shall be in force / maintained would begin from the time the Exhibitor or any of his representatives, agents or contractors first enters the exhibition grounds and shall continue to be in force till the Exhibitor has vacated the exhibition grounds and until all his exhibits and property have been removed.

n. Pavilion / Group Stands Contracting parties for pavilion stands are responsible

for ensuring that all Exhibitors within their group are fully aware of, and agree to abide by the Rules and Regulations of the Exhibition.

o. Subletting of Stands The Exhibitor must not transfer, dispose of, part with

or otherwise sublet the whole or any part of his site, whether for financial consideration or otherwise. The Exhibitor must, if he is an agent, distributor or licensee, state at the time of contract, the names of the principals to be represented. This does not prohibit an Exhibitor from displaying the products of a principal for whom he becomes agent, distributor or licensee after the time of contract, with the prior written permission from the Organiser.

p. Force Majeure The Organiser shall not be liable to the Exhibitors by

reason of any cancellation or part-time opening of the

k. Decoration & Display The exhibitor shall place items on display within their

stalls / booths with the limited height of 3.5 mtrs. for the bare scheme exhibitors and 2.5 mtrs. for the shell scheme exhibitors. During the buildup & dismantling time, exhibitors are requested not to carry out basic work like carpentry, painting, welding, woodwork, plaster polishing and any other dust inducing works.

Note : Backwall Height Limit is 3 meters for bare space exhibitors & 2.5 Meter for shell space exhibitors

l. Limitation of Liability The Organiser shall not be liable for neither the safety

of Exhibitors, their representatives, agents, contractors or invitees during the exhibition, nor for any exhibits, articles or other property of any kind, brought into the exhibition by Exhibitors, their representatives, agents, contractors or invitees or members of the public.

The Organiser shall not, in any event, be held responsible for any restriction or conditions which prevent the construction, erection, completion, alteration or dismantling of stands or the entry, setting or removal of exhibits, or for the failure of any services or amenities provided by the venue owner or other third parties.

m. Exhibitor’s Insurance Exhibitors shall make sure that they are fully covered

by insurance, including but not restricted to, all risks on their property, exhibits or articles of any kind, public liability and comprehensive protection against any loss or damage caused by any circumstances whatsoever, whether by reason of fire, water, theft, accident or any other cause. The Exhibitor shall indemnify and hold the Organiser harmless in respect of all costs, claims, demands and expenses to which the Organiser may in any way be subject to, as a result of any loss or



exhibition, either as a whole or in part, for any non-performance of their obligations under this contract, for any amendments or alterations to, all or any of the rules and regulations of the exhibition, in each case, to the extent that such occurrence is due to any circumstances not within their control.

q. Cancellation of Exhibition Space (For OWC 2017) In the event of the Organiser agreeing to any request

for release from the contract, the Exhibitor will be liable for all or part of the cost, stated in the contract, in accordance with the following scale:

• Cancellation of booked space on or before 8th May 2017 – 100% Refund of payments received & credited into our account until the date of cancellation.

• Cancellation of booked space between 9th May 2017 and 8th Aug 2017 – 25% of the invoice value will have to be paid to the Organisers mandatorily.

• Cancellation of booked space on or between 9th Aug 2017 and 15th Sep 2017 – 50% of the invoice value will have to be paid to the Organiser mandatorily.

• Reduction of originally booked space on or between 9th Aug 2017 and 15th Sep 2017 –Exhibitor will be invoiced for 50% of the released / reduced space cost in addition to the space cost for the eventual space booked after reduction.

• Cancellation or reduction of booked space on or after 16th Sep 2017 - 100% of the invoice value will have to be paid to the Organiser mandatorily.

• No show after confirming space via SRF - 100% of the invoice value will have to be paid to PDA Trade Fairs mandatorily.

This scale of charges will apply only from the date the Organiser receives written notice by letter or fax. In

addition to this scale, the Exhibitor will be liable for any specific cost incurred on his behalf by the Organiser. These terms cannot be varied under any circumstances.

r. Cancellation of Exhibition Space (For BIIO 2017) Withdrawal of application, cancellation of part of stand space In case the EXHIBITOR withdraws his application, cancels whole or part of the stand space or

does not participate in the EVENT, NMIND is entitled to use the allotted space or the cancelled part of the space for other purposes as it deems fit, including without limitation allotting the same to third parties. The EXHIBITOR shall remain obliged to pay the following cancellation as set out below as a flat-rate compensation for expenses incurred by NMIND on cancellation or partial cancellation after admission has been confirmed:

• Once the contract has been concluded and the contract is cancelled up until 180 days prior

to the start of the exhibition, the exhibitor shall be liable to pay 50% of the amount.

• If the contract is cancelled during the period of 180 and 120 calendar days prior to the start

of the exhibition, 75% of the amount is payable by the exhibitor.

• If the contract is cancelled within 120 days prior to the stat of the exhibition, the amount is

payable in full by the exhibitor. This shall not apply if the EXHIBITOR withdraw his

application or cancel part of the stand space because of operation of law. In case the EXHIBITOR

does not participate in the event because of absence and the rented stand space cannot be re-let



reserves the right to assert claims for any further damages. If the EXHIBITOR cancels the order

for rental exhibition stands and/or other services, the following cancellation fee is payable based

on the value of the order.• Once the contract has been concluded and the contract

is cancelled up until 180 days prior to the start of the exhibition, the exhibitor shall be

liable to pay 50% of the amount• If the contract is cancelled during the period of 180 and

120 calendar days prior to the start of the exhibition, 75% of the amount is payable by the

exhibitor• If the contract is cancelled within 120 days prior to the

stat of the exhibition, the amount is payable in full by the exhibitor. The withdrawal from the contract by the EXHIBITOR

becomes effective with NMIND´s receipt of the written notice.

u. Failure to Exhibit Any organisation which, having signed a contract for

exhibition space, fails to exhibit on actual day whether or not for any reason of the Exhibitor’s own choice and has not been released from the contract by the Organiser, the Exhibitor shall be liable for the full amount stated in the contract, plus any additional costs incurred by the Organiser as a result of such failure to exhibit. These terms cannot be varied under any circumstances.

v. Admission Only registered professional, trade and business visitors

will be allowed into the exhibition halls during the show hours.

to third parties, the EXHIBITOR is obliged to pay the full amount of the stand rental fee. NMIND reserves the right in any case to claim further damages. The withdrawal from the contract and/or the cancellation of whole or part of the stand space by the EXHIBITOR becomes effective with NMINDs receipt of the written notice.

s. Cancellation of admission NMIND may cancel confirmation of admission and re-

let the space elsewhere in the Following cases:• The stand is physically not occupied by the EXHIBITOR

in good time, i.e. at least 24 hours before the official opening of the EVENT.• The EXHIBITOR fails to pay the stand rental fee at the

agreed time and a period of grace granted by NMIND has lapsed without result.

• An application to commence insolvency and/or winding up proceedings against the EXHIBITOR’s assets is lodged or rejected for lack of assets, or insolvency proceedings have already been commenced.

• The conditions for stand space confirmation are no longer fulfilled by the registered EXHIBITOR or NMIND receives knowledge of reasons which would have justified exclusion if they had been disclosed earlier.

• The EXHIBITOR breaches NMIND´s site regulations.• The admission is based on false, misleading, untrue,

incorrect or incomplete statements by the EXHIBITOR. NM reserves the right to assert claims for damages in

such cases. The EXHIBITOR has no entitlement to claim damages.

t. Cancellation of rental exhibition stands and other services Once admission has been confirmed, the EXHIBITOR shall be obliged to pay charges, even if he

withdraws from the contract, regarding rental exhibition stand and/or other services sought by

the EXHIBITOR and/or does not exhibit. NMIND also



For safety reasons, minors will not be allowed to accompany exhibitors nor visitors into the exhibition halls at any time, from build-up to dismantling period including show days.

The Organiser reserves the right to refuse admission or to remove any person from the venue without giving a reason.

All exhibitors should register at the Exhibitors’ Registration Counter, on arrival at the exhibition venue to collect their badges and Exhibitor Kit. Badges can be collected between 1000 hrs. - 1700 hrs. from 07 & 08 November 2017.

w. Exhibits i) Promotion during the Exhibition Exhibitors are reminded not to place stickers, signages

or posters anywhere in the hall other than within their

own stand. Likewise, Exhibitors / Representative(s) shall not distribute brochures, promotional material etc. in the aisles, common areas or near the entrance.

ii) Pirated Exhibits Due to regulatory laws neither pirated nor unlicensed

exhibits will be allowed on display in the exhibition. iii) Replenishment of exhibits or stock Exhibitors are only allowed to move-in exhibits / stock

until one hour before the exhibition opens. Shifting during exhibition hours is strictly prohibited.

iv) Freight forwarding and on-site material handling Exhibitors may appoint their own freight forwarder, but they must liaise with the Official Freight Forwarder on all arrangements for on-site material handling. The exhibitor will receive the schedule for their machinery check in & check out from the Organiser.

v) Arrival of Exhibits Cargos which are consigned directly to the exhibition site should not arrive at the consigned address (exhibition venue) earlier than 07


November 2017 at 1000 hrs. and not later than 08 November 2017 at 1500 hrs. Exhibitors, their agents or contractors are responsible for the early installation of their heavy or large exhibits according to the move-in schedule provided by the Organiser.

All cartons should be clearly marked with the following: • Stand No. • Hall No. • Exhibiting Company • Name of the Freight Forwarder

vi) Receipt of Exhibits at the stand Exhibitors must arrange for an authorized

representative to be present at their stand to receive the exhibits. Neither the Organiser nor the Official Freight Forwarder will be held responsible for any subsequent security of such items, if there is no representative at the respective stand.

vii) Arrangements for services by official service providers / contractors

Exhibitors are responsible for making their own arrangements for services directly with the service providers.

x. Exhibitor Booth Representatives Exhibitor stands should be manned at all times during

exhibition hours only by the employees or their authorized representatives. Such representatives must at all times wear identification badges provided by the Organiser. All representatives in the exhibition stand must be decently attired and bear good moral character. Entry into other exhibitor’s stand, without their consent is forbidden.

y. Safety Measures The safety of exhibitors, visitors as well as that of

exhibits is of paramount importance. Exhibitors must strictly comply with all relevant fire & other safety


Trade Tax Formalities (Uttar Pradesh Government Road Tax)

The Trade Tax Department of UP Govt. has abolished the check post formality. Hence, all goods that enter into the state or return shall require a TRANSIT DECLARATION FORM. This Transit Declaration Form can be availed online at http://www.comtaxup.gov.in/

For exhibitors from states other than UP, the Transit Pass has to be filled in online at

http://www.comtaxup.gov.in/transitnew/Transit/Transit/login.aspx

(you will require internet explorer 6.0 and above to fill in the transit pass. Other browsers like Google Chrome, Mozilla, etc…do not support this format)

Please use this link to access the manual for filling in the Transit Declaration Form: http://www.comtaxup.gov.in/transitnew/TransitDeclarationGuide.pdf

You will require the following documents, along with a print out of the general Transit Pass:

• Packing list / invoice• Participation Certificate from the organiser• Vehicle Registrations Certificate• Drivers Licenses copy• Vehicle Insurance Certificate

regulations. All electrical wiring & fittings must conform to the appropriate safety norms. Exhibitors should also install guards which are protectors placed on machine exhibits during demonstration to avoid injury or damage by flying chips, spark, heat, splashing of oil, coolant, etc., Usage of inflammable, poisonous, explosives (including gas cylinders), radioactive and other hazardous material, is strictly prohibited.

z. Registration of business visitors Pre-registration: To avoid queues and to facilitate quick

entry in to the exhibition premises, business visitors are encouraged to register online by visiting our official website https://owc.ifoam.bio/2017 . Once registered, visitors will receive an email confirmation indicating their registration number. Visitor entry badges will be issued to pre-registered visitors against the same copy of the email confirmation, from the pre-registration counters located at the exhibition venue.

Spot Registration: Business visitors can also register on the spot during the exhibition from 9-11 November 2017 against a duly filled visitor registration form along with their business card at the visitor registration counters located at the entrance of the exhibition venue.

FLOOR LOAD BEARING CAPACITY: Hall No.Load Bearing Capacity (LBC) 750 kg/sqm


FLOOR LOAD BEARING CAPACITY:Hall No. Load Bearing Capacity (LBC) 2 750 kg/sqm 4 750 kg/sqm 6 750 kg/sqm 8 750 kg/sqm


OPERATIONON-SITE

operating exhibits in the event of justifiable complaints from other Exhibitors.

e) The Exhibitor must provide the Organiser with full details in writing of any exhibits involving movement.

f) Accepted sound levels for working exhibits are 75 decibels.

g) The Exhibitor must ensure that no demonstration of equipment emitting laser beam, dangerous chemicals or smoke, is conducted.

h) The Exhibitor must ensure that no naked, unprotected flame is used in any demonstration in the exhibition premises.

i) Where a high level of noise or objectionable factor is involved, demonstrations may only take place at the time stipulated by the Organiser who reserves the right to terminate a demonstration at any time.

j) The Organiser reserves the right to disconnect the electrical supply to any installation which in their opinion or in the opinion of the official electrical contractor is dangerous or likely to cause a risk to visitors or other exhibitors.

k) Arms & ammunition and other goods of (explosive) dangerous nature and goods prohibited by the law in India will not be allowed at the exhibition.

Schedule for Site Operationsa) Exhibitors move-in: Bare Space exhibitors: 07 November 2017, timings

1000 hrs. - 1700 hrs. Shell Space exhibitors: 08 November 2017, timings 1000 hrs. - 1700 hrs.b) Handing over the space to exhibitors under Bare Space

will close by 1700 hrs. on 07 November 2017.c) Handing over the booths to exhibitors under Shell

Space will close by 1700 hrs. on 08 November 2017.d) Completion of booth setup including placement of

exhibits by exhibitors under Bare space and Shell space should be done by 08 November 2017 at 1800 hrs.

e) Disconnection of all utilities, 30 minutes after the exhibition timings during each show day.

f) Collection of all rented items will be done immediately after the show closes.

g) Dismantling of the stalls will start at 1800 hrs. On 11 November 2017 and complete in all respects including removal of unwanted material by midnight 11 November 2017.

Operating Machinery or Exhibitsa) Moving machinery must be fitted with safety devices

and these safety devices may be removed only when the machines are not in operation and not connected to the source of power.

b) No motors, engines, contrivances or power-driven machinery may be used without adequate protection against fire risk.

c) All pressure valves or equipment under pressure must conform to safety standards and regulations. Approval for its use is required from the Organiser.

d) The Organiser reserves the right to determine the accepted sound level and extent of demonstrations for


GUIDELINES TO EXHIBITORS1) Onsite Operations Guidelines2) Build-up Guidelines3) Pre-exhibition Information Kit4) Exhibitor Registration5) Rules & Regulations Acceptance Form

C


OPERATION GUIDELINESONSITE

k) The Organiser / official electrical contractor will not take any responsibility for failure of any connections done by contractors other than the official electrical contractor.

l) Certified / licensed electrician shall carry out electrical installation within the booth. Electric wiring shall be laid without tapping and same shall be one metre away from any combustible material or covering materials and shall not be laid through decorative material. Electrical wiring shall be of copper having fire resistance, low smoke hazard (Fresh) cables. Smoking, cooking, heating, dwelling, use of naked lights / flames, fire display, etc., shall be strictly prohibited in the premises.

Stall Possessiona) Exhibitors will not be allowed to occupy their space or

stands until the Organiser has received full payment.

b) Exhibitors will be given possession of booths only after producing the Stall Possession Certificate on site.

AdmissionThe Organiser reserves the right to refuse admission or to remove any person from the venue without giving a reason.PaymentsNo financial adjustment will be done by the Organiser to any of the service providers on behalf of the exhibitors.

Electricitya) All electrical installation on stands MUST BE

APPROVED BY THE OFFICIAL ELECTRICAL CONTRACTOR.

b) General lighting will be provided at the halls during the construction period (07 - 08 November 2017).

c) The Stall power for the shell scheme exhibitors will be switched on for testing by 08 November 2017 at 1400 hrs.

d) The Bare Space exhibitors should order the power through order form no. 12 for permanent power (Minimum 5 KW). This power will be switched on by 08 November 2017 at 1400 hrs.

e) Temporary power should be ordered through order form no. 11 and the power will be given as follows:

07 November 2017 @ 1200 hrs. - 2400 hrs. 08 November 2017 @ 1000 hrs. - 1400 hrs. f) Power will be switched on 30 minutes before show

timings and switched off 30 minutes after the exhibition closes, everyday.

g) Standard electrical voltage available for use on shell scheme stands is 220 volts, single phase, 50 Hz. Any additional 415 volts 3 Phase power requirement will be provided at extra cost only.

h) Both permanent and temporary power will be supplied at any ONE point of the stall. Internal distribution must be carried out by the Exhibitor / Exhibitor’s contractor.

i) Exhibitors requiring special arrangements (e.g. different voltages and frequency or special connections to equipment) must gain approval from the Organiser and carry it out by their own contractor. Exhibitors can also appoint the official electrical contractor.

j) Licensed engineers appointed by the Organiser will test all electrical equipment in the booths, prior to turning on the electricity supply.


GUIDELINESBUILD-UP

General a) No person will be allowed inside the exhibition area

without a temporary pass during the construction period.

b) Nobody will be allowed to sleep at the venue during the entire period (includes build-up, exhibition & dismantling days).

c) All the contractors should give their detail to the respective exhibitors and exhibitors should provide the same to the Organiser to collect the temporary passes.

d) Temporary passes will be valid during: Build-up Period (from 1000 hrs on 07 November 2017 - 2400 hrs. to 08 November 2017).

Dismantling Period (from 1800 hrs. on 11 November 2017- midnight on 11 November 2017).

e) The entire exhibition area is a “NO SMOKING ZONE”.For Exhibitors availing of Bare Space optionExhibitors availing the Bare Space option are requested

to use a contractor of their own choice subject to the following conditions.

a) Structure of maximum height of 3.5 metres & back wall height 3 meters will be permitted.

b) The exhibitor shall submit the plan (along with structural stability certificate from qualified structural engineer) of the stall for getting the approval of the Organiser. The responsibility of safety of structure shall lie solely with the exhibitor.

c) Stand construction should be independent of the walls, columns and roof of the halls.

d) No hanging or buntings will be allowed to be hanged from the ceiling, electric conduits, cables, fixtures and air conditioning/ventilator grills. In case the exhibitor intends to provide specific hanging arrangement, the same should have the prior approval of the Engineering Division of IEML.

e) No part of any structure may exceed beyond the boundaries of the site allocated.

f) No suspensions are to be made from the ceiling of the exhibition halls nor any fixing be made to the floor, walls or any part of the building.

g) The exhibitor will be allotted only space, without carpet, furniture, electrical accessories and power connection.

h) Power will be supplied only if the exhibitor has applied for the same within the stipulated time at the indicated cost.

i) Exhibitors are responsible and liable for any such contractor’s observance of all rules & regulations, including the strict observance of the build-up and dismantling schedule. The Organiser reserves the right to charge any such Exhibitor and / or contractor who has violated any rule or regulation or delay in the build-up or tear down, for the additional work required as a result of the violation.

j) All booth designs and constructions must comply with guidelines, rules and regulations laid down by the relevant government authorities, as well as both the Organiser and the exhibition venue owner’s requirements.

k) The name and stand number of the exhibitor must be prominently displayed inside the stall and not in the outside of the back wall or side walls.

l) Back wall of the stall must be covered by plywood with painting, which will not be permitted for branding.

m) It is mandatory for Bare Space exhibitors to design their stands in such a way that there is no obstruction in any emergency and also to give transparency to the booth and exhibits placed therein.

n) Stand designs and layout plans must be submitted to the Organiser latest by 30 September 2017. Upon the Organiser’s approval of the stand designs and layout plans, the exhibiting company and their appointed contractor must submit 2 sets of the detailed drawings and calculations of the proposed stand design to:

OWC 2017 PDA TRADE FAIRS Mr.Sharath Rao N

E-mail: [email protected]


GUIDELINESBUILD-UP

For Exhibitors availing of Shell Space optiona) No financial credit will be given by the Organiser to

the Exhibitors for any non-utilised item given under the ‘Shell Scheme’ option.

b) No painting or wall papering on the stand panel will be allowed in the exhibition hall. No grouting on the floor and drilling or nailing will be allowed.

c) No free standing fitments may exceed a height of 2.5 meters or extend the boundaries of the site allocated.

d) Exhibitors occupying shell stands are responsible for the cost of making good, restoring or renewing any damage or dilapidation to shell stand structures, floor coverings, light fittings, or any part thereof, whether caused by themselves, their agents or contractors or by any person or persons employed or engaged on their behalf. The cost of making good any damage will be assessed by the official stand contractor and the Organiser and will be charged to the exhibitor. The Organiser, along with the venue owners will inspect the entire site before build up & after break-down of the exhibition.

e) The ‘Shell Scheme’ option does not include interior designing or decorating of the booths. This must be undertaken by the exhibitors at their own cost.

f) The exhibitors using the ‘Shell Scheme’ option cannot

BIOFACH INDIA TOGETHER WITH INDIA ORGANIC NUERNBERGMESSE INDIA Mr.Navneet Pillai E-mail : [email protected]

p) Only upon approval, the exhibiting company can

commence work on site.q) The booth must be constructed in accordance with

the approved design and be ready within the build-up period specified by the Organiser (i.e. 08 November 2017 1800 hrs.)

r) The Exhibitors will be allowed to work during build-up from 1000 hrs. to 2400 hrs. during 07-08 November 2017

s) The temporary power will be switched off by 1400 hrs. on 08 November 2017. If the exhibitor requires using beyond this time, the same will be provided at extra cost only.

t) The exhibiting company shall ensure that the booth is dismantled in a safe, systematic and organised manner within the specified time period. (i.e. 12 midnight on 11 November 2017).

u) With regard to general issues, the rules & regulations stipulated in the Exhibitor Manual must be complied with.

v) Refundable Security deposit Demand Draft/Cash for OWC 2017 in favour of PDA TRADE FAIRS & For BIOFACH in favor of NuernbergMesse India is to be paid by the Raw Space Exhibitor’s Stand Contractor along with the design submitted as per the slab mentioned below. This DD will not be deposited / encashed provided the stand contractor completes booth building / dismantling as per guidelines & rules and regulations.

INR 25,000/- per stand up to 50 sq.mINR 50,000/- per stand for 51 - 100 sq.mINR 1,00,000/- per stand for 101 - 200 sq.mINR 2,00,000/- per stand above 201 sq.m


GUIDELINESBUILD-UP

use any other fascia or signboard other than the one provided by the Organiser.

g) The Exhibitor will have the standard furniture and electrical fittings as follows for the 9 sq. mtrs booth.

All bookings for ‘Shell Scheme’ will be provided with a ‘Octonorm Stall’ as per the following specifications (based on a standard 9 sq.mtrs. Booth)

i) Back wall and side walls (3m x 3m x 2.5m) of a 4mm Laminated Polycem Panel white colour and Aluminium Frame Support.

ii) Fascia of golden yellow colour with company name & booth number in cut-out adhesive letters of black color which cannot be removed.

iii) Not more than two companies name will be allowed on the fascia. Even those two names can be accommodated, only if they are within 32 characters.

iv) One 5 or 15 Amp / 220 Volts / Ph.50 Hz Power Point

v) If the Exhibitor is found using more than 500 Watts of the free power, the same will be charged extra.

vi) One information counter - 100 cms (L) x 50 cms (W) x 75 cms (H)

vii) Two chairs viii) Four spotlights ix) One waste paper basket x) Carpet for the areah) Exhibitors who avail more than 9 sq. mtrs. i) Furniture & electrical fittings will be provided in

multiples of 9 sq.mtrs. ii) Exhibitors who block 12 sq. mtrs. will have 9

sq.mtrs. standard furniture and electrical fittings.

iii) Exhibitors who block 15 sq. mtrs. will have 18 sq.

mtrs standard furniture and electrical fittings. iv) Exhibitors who avail two side open stand will have

only two side covered panels. v) Exhibitors who avail three side open stand will have

the panels at the back side of the stall only.Stand Boundaries and Design Restrictions No Exhibitor may place any display material and exhibit or allow dividing wall or any part of their stand design and fittings beyond their contracted boundary.Mezzanine FloorNo mezzanine floor will be allowed in any of the halls as the height limit is restricted to 3.5 mtrs for Raw Space exhibitors.


INFORMATION KITPRE EXHIBITION

Info KitA pre-exhibition info kit will be sent to all exhibitors prior to the exhibition only on receipt of the full payment and will

contain the following:a) Participation certificate (proof of participation at the exhibition) which could be used for the purpose of logisticsb) Stall possession certificate (only on receipt of 100% payment)c) Venue Map with traffic movementd) Exhibitor Guidelines


REGISTRATIONEXHIBITOR

Exhibitor Kit Exhibitors shall collect the Exhibitor kit from the Exhibitor Registration Counter by producing the Participation Certificate on arrival at the exhibition venue. The Exhibitor kit will contain:• Invoice for Space• Invoice for Additional Services• Exhibitor Badges• Exhibitor Guidelines• Stall Possession Certificate• Contact CardExhibitor Directory, Car Passes and Exhibitor Badges will be handed over to you along with the Exhibitor Kit as per the below mentioned table.

Area taken by the exhibitor No. of Badges Exhibitor Directory 9-14 sqm 4 1 15-36 sqm 8 1 37-72 sqm 16 1 Above 72 sqm 20 1*Additional requirements of Exhibitor Badges & Exhibitor Directory will be provided at extra cost.


REGULATIONS ACCEPTANCE FORMRULES &

Acceptance Form: I hereby acknowledge having read all terms and conditions and the guidelines in this Exhibitor Manual and agree to abide by the same.

YES NO

Please retain a copy for your recordsSend this form to: Authorised by: PDA Trade Fairs Name: ‘PDA House’, No. 32/2, Spencer Road Designation: Frazer Town, Bangalore - 560005, India Company: Contact Person: Sharath Rao N E-Mail: Booth No.: Tel.: +91-80-42505000 Area taken: Fax.: +91-80-25542258 E-mail: [email protected]


ORDER FORMSMandatory Order Forms1. Exhibitor Badges2. Exhibitor Directory Listing a. Company Name, Profile & Contact Details b. Product Profile3. Name on Fascia (Only for shell scheme exhibitors)

Service Order Forms4. Exclusive Accommodation Partner5. Additional Electrical Items Rental6. Additional Furniture Items Rental.7. Advertisement in Exhibitor Directory8. Audio-visual / Computer & Accessories Rental9. Freight Forwarding & Onsite Material Handling10. Freight Forwarding & Onsite Material Handling11. Housekeeping12. Power - Temporary (Build-up period)13. Power - Permanent (Event period)14. Security Services

D


SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

EXHIBITOR BADGES

Area Booked No. of Badges eligible Please tick which ever applicable 9 - 14 Sq. mtrs. 4 Nos 15 - 36 Sq. mtrs. 8 Nos 37 - 72 Sq. mtrs. 16 Nos Above 72 Sq. mtrs. 20 Nos

Name: Designation: Company Name:

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Kindly contact your hall manager if you need more than 20 badges.

Declaration:This is to acknowledge that I have read and understood the terms & conditions mentioned overleaf

Please retain a copy for your recordsFor OWC 2017 Send this form to: FOR BIOFACH INDIA Send this form toPDA Trade Fairs NuernbergMesse IndiaContact Person: Sharath Rao N Contact Person : Ms.Tanya BhardwajTel.+91-80-42505000 Tel: +91-11-47618826Fax.: +91-80-25542258 Fax : +91-11 26118664E-mail:[email protected] E-mail:[email protected]

ORDER FORM-1DEADLINE 30 SEPTEMBER 2017


SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

ORDER FORM-1

Terms & Conditions:• Exhibitors / Representatives will be required to wear the Official Exhibitor Badges in the exhibition area at all times

during the exhibition / stand construction & dismantling periods.• Please write the names in capital letters with designations.• Exhibitors’ badges can be collected from the Exhibitor registration counter from 7-8 November 2017 from 1000 -1700 hrs.• Badges requirement should reach before 30 September 2017.• All badge orders received after deadline will be provided only at a cost of Rs.25/- per badge.• Any badges ordered on site will be provided at the cost of Rs.75/- per badge & the same will be delivered only within

24 Hrs. from the time of order.• Additional exhibitor badges / change of name in the exhibitor badges will be provided at an extra cost of Rs.50/- per

badge.• Payment should be made at the counter while ordering the badges. Exhibitors’ badges are for staff manning the

Exhibition booths. Only exhibiting companies are eligible to apply for these badges.• Exhibitors moving in and out of the exhibition site will be identified by such badges only. For security reasons no

person will be allowed into the exhibition grounds without the appropriate badges.

DEADLINE 30 SEPTEMBER 2017


SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

EXHIBITOR DIRECTORY LISTING

Filling in and submission of this form is mandatory for all exhibitors for a free entry of their company and product details in the Exhibitor Directory. All forms must be received no later than 30 September 2017 to guarantee each company’s listing being included in the Directory. Obvious spelling, grammar and format errors may be corrected by the publishers; however, please take care to make sure all information submitted is accurate. The publishers and event organisers reserve the right to edit all or part of the information before publishing in the Directory and take no responsibility for mistakes or omissions.

Company Name: Stall No:Contact Person:Address:

City: State: Pin / Postal Code:Country:Tel.: Fax:E-mail:Website:

Company profile / Product Description:

(The number of words should not exceed 100. Organizer has right to edit the matter if it exceeds 30 words.)



SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

ORDER FORM-2

ADVERTISING OPTIONS IN EXHIBITOR DIRECTORY

I would like an Enhanced Listing (Colour Logo + QR Code + Bold Listing) in the Exhibitor Directory. (Cost: Rs. 7500 +tax)

Product CategoriesPlease also indicate which category or categories apply to your business. This section will be used to compile the “Product-wise Listings” in the Exhibitor Directory.

Please retain a copy for your recordsFor OWC 2017 Send this form to: FOR BIOFACH INDIA Send this form toPDA Trade Fairs NuernbergMesse IndiaContact Person: Sharath Rao N Contact Person : Ms.Tanya BhardwajTel. : +91-80-42505000 Tel: +91-11-47168826Fax.: +91-80-25542258 Fax : +91-11 26118664E-mail: [email protected] E-mail:[email protected]



SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

NAME ON FASCIA

Only for exhibitors participating under shell scheme optionPlease enter the name of your Company / Organisation in the grid, as it should appear on the fascia. The fascia will be Golden Yellow colour, with the company name in black vinyl cut letters of 3 inches (English Alphabet).

Please use block letters (the number of characters not to exceed 32)

Please retain a copy for your recordsFor OWC 2017 Send this form to: FOR BIOFACH INDIA Send this form toPDA Trade Fairs NuernbergMesse IndiaContact Person: Sharath Rao N Contact Person : Ms.Tanya BhardwajTel. : +91-80-42505000 Tel: +91-11-47618826Fax. : +91-80-25542258 Fax : +91-11 26118664E-mail :[email protected] E-mail:[email protected]



SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

ACCOMMODATION PARTNER

For booking of rooms, Please contact.

International Travel House LimitedT - 2, Community Centre, Sheikh Sarai Phase - 1, New Delhi - 110017Tel.: 011-26017808 / 46059116, Fax : 011-26011543

Contact Details:Sudip Sinha, Business Head - MICEMobile : +91-9711155780 (Sudip Sinha)Mobile : +91-9811970698 (Apar Yadav)E- Mail : [email protected] [email protected]: www.travelhouseindia.com



ORDER FORM-5

No. Additional Equipment Code Unit Price (INR) Unit Price (EURO)01 150W Long Arm Halogen LE-02 550 902 100W Long Arm Spot Light LE-03 500 803 300W Halogen Floodlight LE-07 2,000 2804 Metal Halide 70W/150W White light LE-08 3,000 4105 13/15 Power Plug Point 350 606 Electrical Kettle 2,000 2807 Refrigerator 4,000 55

ADDITIONAL ELECTRICAL ITEMS RENTAL ‘Shell Scheme’ exhibitors will be provided with four 100W spot lights behind the fascia and one 5/15 Amp /220V power point for every 9 Sq. Mtrs. For any additional electrical requirement, submit this form duly filled in online.

150W long arm halogen Code: LE-02

100w long arm spot light Code: le-03

300W halogen flood lightCode: LE-07

Metal halide 70w/150w Code: LE-08



ORDER FORM-5

ADDITIONAL ELECTRICAL ITEMS RENTAL

SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

Note: • All items are subject to availability.• GST of 18% will be charged extra.

TERMS & CONDITIONS • The rates are for hire during the entire duration of the exhibition.• Consumption and service charges for electricity is not included in these rates.• All hired items will be provided on 8 November 2017 between 1200 hrs. & 1800 hrs.• All electrical requirements and installations will be carried out ONLY by the OFFICIAL ELECTRICAL CONTRACTOR.

Declaration: This is to acknowledge that I have read & understood the terms & conditions fully.Note: All the additional requirements should be requested for before the stipulated dates. The requests should reach the respective service provider along with 100% payment before scheduled deadlines. Requests later than the deadline will be accommodated only on availability & on first come first serve basis.

Please retain a copy for your recordsSend this form to: Authorised by: Plexus Expo Service Name: 1010/121, Chauhan Market, Designation: Sarita Vihar, New Delhi - 110076, India Company: Tel. : +91-11-41640151 E-Mail: Contact Person: Mr. Wasim Uddin Booth No.: Mobile :+91-9958282653 Area taken: E-mail : [email protected] / [email protected] : www.plexusexpo.com



SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

ORDER FORM-6

ADDITIONAL FURNITURE ITEMS RENTAL ‘Shell Scheme’ exhibitors will be provided with 2 Chairs, 1 Counter Table & 1 Dustbin for every 9 Sq. Mtrs. For any additional furniture requirement, submit this form duly filled in online.


No. Additional Equipment Code Unit Price (INR) Unit Price (EURO) 1 Wooden Chair CF-03 900 132 Folding Chair CF-05 300 53 Standard Chair CF-07 500 84 Leather Chair CF-08 700 115 Executive Chair CF-09 800 126 Office Chair CF-10 800 127 Barcelona Chair CF-11 2,000 288 Sofa Chair with arm SF-01 2,000 289 Sofa Chair double seat SF-02 3,000 4110 Vegas Sofa LF-01 2,500 3411 Vegas Sofa Double LF-02 3,200 4412 Sofa Single LF-03 2,000 2813 Bar Stool BF-01 1,100 1614 Barstool BF-02 1,200 1715 Coffee Table TF-01 800 1216 Round Table Glass TR-01 1,500 2117 Information Counter PX-01 1,000 1518 Small Showcase PX-02 3,000 4119 Lockable Cupboard PX-03 1,500 2120 Slim Showcase PX-04 4,500 6121 Tall Showcase PX-05 5,500 7422 Display Cube PX-06 1,500 2123 2-tier Information Counter PX-07 3,000 4124 Brochure Rack AF-01 800 1225 Clothes Display Stand AF-02 2,000 2826 Velevt / Chain Barricade AF-04/AF-05 1000 1527 Lockable Door AS-02 3,500 4828 Shelf Flat or Sloping DS-01 500 829 Display Cube-500*500*500mm 1,000 1530 Dust Bin 200 431 New Needle Punch Carpet (per sqm) 150 332 Meeting Table


ORDER FORM-6

SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

Wooden Chair Code: CF-03

Folding Chair Code: CF-05

Standard Chair Code: CF-07

Leather Chair Code: CF-08:

Executive Chair Code: CF-09

Office Chair Code: CF-10

Barcelona Chair Code: CF-11

Sofa Chair with arm Code: SF-01

Sofa Chair with arm doubleCode: SF-02

Vegas sofa singleCode: LF-01

Vegas sofa doubleCode: LF-02

Sofa Code: LF-03

Barstool Code: BF-01

Barstool Code: BF-02

Coffee table Code: TF-01

Meeting table Code: TF-02

ADDITIONAL FURNITURE ITEMS RENTAL



ORDER FORM-6

SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

Cocktail table Code: TF-04

Round table Code: TR-01

Information counter Code: PX-01

Small showcase Code: PX-02

Lockable cupboard Code: PX-03

Slim showcaseCode: PX-04

Tall showcaseCode: PX-05

Display cube Code: PX-06

2-tier information counter Code: PX-07

Brochure rack Code: AF-01

Cloth display stand Code: AF-02

Lockable door Code: AS-03:

Shelf flat/ sloping Code: DS-01




ORDER FORM-6

SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

Note: • All items are subject to availability.• GST Tax of 18% will be charged extra.

TERMS & CONDITIONS • The rates are for hire during the entire duration of the Exhibition.• Consumption and service charges for electricity is not included in these rates.• All hired items will be provided 8 November 2017 between 1200 hrs. & 1800 hrs.• All electrical requirements and installations will be carried out ONLY by the OFFICIAL ELECTRICAL CONTRACTOR.

Declaration: This is to acknowledge that I have read & understood the terms & conditions fully.

Note: All the additional requirements should be requested for before the stipulated dates. The requests should reach the respective service provider along with 100% payment before scheduled deadlines. Requests later than the deadline will be accommodated only on availability & on first come first served basis.

Please retain a copy for your recordsSend this form to: Authorised by: Plexus Expo Service Name: 1010/121, Chauhan Market, Designation: Sarita Vihar, New Delhi - 110076, India Company: Tel. : +91-11-41640151 E-Mail: Contact Person: Mr. Wasim Uddin Booth No.: Mobile : +91-9958282653 Area taken: E-mail : [email protected] / [email protected] : www.plexusexpo.com




Tariff Exhibitor* Non Exhibitor Ad Size INR EURO INR EURO w x h

Size in mm

Enhanced Listing (Colour Logo + QR Code + Bold Listing) 7500 125 *** *** ***

Full Page 15000 250 18750 300 140 x 210Half Page 10000 170 12500 200 120 x 90Page Facing Inside Back Cover 30000 500 37500 625 140 x 210Page Facing Contents 30000 500 37500 625 140 x 210Section Divider A side 30000 500 37500 625 140 x 210Section Divider B side 30000 500 37500 625 140 x 210Inside Back Cover 30000 500 37500 625 140 x 210Opening Page 30000 500 37500 625 140 x 210Inside Front Cover 50000 840 62500 1050 140 x 210Back Cover 50000 840 62500 1050 140 x 210

Note: • Companies registered outside India please note that the exact equivalent of the Indian rupee rate has to be remitted

to our account irrespective of the currency / currency fluctuation during transfer.• Local taxes will be additional as applicable at the time of final billing. (Current applicable tax is 18%)• Special Positions available on a first-come, first serve basis• Section Dividers available for branding opportunities • There will be three (only) special section dividers, (full page on heavy stock) and are as follows: Exhibitor Listings

(Alphabetical and by Country) (b) Exhibitor Profiles (c) Listings by Product • All advertisements will be in 4 colours • Deadline for booking of space for advertisements – 30 September 2017 • Deadline for submission of advertisement materials and full payment - 30 September 2017

ORDER FORM-7

ADVERTISEMENT IN EXHIBITOR DIRECTORY

Please retain a copy for your recordsFor OWC 2017 Send this form to: FOR BIOFACH INDIA Send this form toPDA Trade Fairs NuernbergMesse IndiaContact Person: Sharath Rao N Contact Person : Ms.Tanya BhardwajTel. : +91-80-42505000 Tel: +91-11-47618826Fax. : +91-80-25542258 Fax : +91-11 26118664E-mail :[email protected] E-mail:[email protected]



SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

ADVERTISEMENT IN EXHIBITOR DIRECTORY

File Types Accepted Adobe illustrator 8.0 or greater (EPS preferred) or Adobe Acrobat PDF file 4.0 or greater (high resolution).

Graphic Files All color graphic files must be supplied in CMYK (not RGB) with a resolution of 300 dpi or higher. Line illustrations must be submitted at 1,200 dpi. If illustrator or EPS files are supplied that include type, make sure it is converted to outlines. PDF Files PDF files must be supplied with fonts embedded. Images within PDF files must be 300 dpi or higher.

Advertising Bookings: Mr. Fabian Roberts Mob: +91-9886106082 [email protected]

Ship all materials to: PDA Trade Media, No.32/2, Spencer Road, Frazer Town Tel.: +91-80-42505000 Bangalore - 560005, India. Email: [email protected]

ORDER FORM-7

Authorised by: Name: Designation: Company: E-Mail: Booth No.: Area taken:



ORDER FORM-8

SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

Sl. No. ITEMS RATE (Rs./Day/Unit) RATE (EURO) 1 17” TFT 800 12 2 19” TFT WITH CPU 1000 15 3 22” MONITOR 1000 15 4 22” TOUCHSCREEN WITH CPU/LAPTOP 3500 48 5 24” MONITOR 1200 17 6 32” LCD TV WITH USB COMPATIBILITY 1500 21 7 40” LED TV WITH USB COMPATIBILITY 3000 41 8 50” LCD TV WITH USB COMPATIBILITY 3500 48 9 55” LED TV WITH USB COMPATIBILITY 4000 55 10 60” LCD TV WITH USB COMPATIBILITY 5000 68 11 75” LED TV WITH USB COMPATIBILITY 12000 160 12 LFD 2x2 20000 265 13 LFD 3x3 50000 658 14 32” TOUCHSCREEN WITH LAPTOP 7000 94 15 LAPTOP 1000 15 16 DVD PLAYER WITH USB COMPATIBILITY 500 8 17 PRINTER (B&W) (WITHOUT CARTRIDGE) 500 8

Note: • Rates mentioned above are per day charges • Tax & Transportation charges extra • All items subject to availability • GST of 18% will be charged extra

Please retain a copy for your recordsSend this form to: Authorised by: Mr. Sudershan Rao Name: Rao AV Services Designation: B-181, Ground Floor, East of Kailash, Company: New Delhi - 110065, India E-Mail: Tel. : +91-11-41626285 Booth No.: Mobile : +91-9810135969 Area taken: E-mail : [email protected]

AUDIO-VISUAL / COMPUTER ACCESSORIES RENTAL



SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

ORDER FORM-9

FREIGHT FORWARDING & ONSITE MATERIAL HANDLINGSCHEDULE OF CHARGES

PARTICULARS RATE MINIMUM CHARGESOn-Site Handling Tariff for INDIAN and INTERNATIONAL Exhibits A) For Single packages weighting up to 5 Ton’s Offloading and shifting to stand Rs.0.75 per kg Rs.375 per job orderUn-packing and / or de-palletisation in one operation Rs.0.75 per kg Rs.375 per job orderRe-Packing with same packing material Rs.0.75 per kg Rs.375 per job orderRemoval from stand and loading on vehicle in one operation Rs.0.75 per kg Rs.375 per job orderRemoval of empties for storage & return after closure of the show. Rs.100 per CBM Rs.350B) Heavy Lift Charges Above 5000 kgs to 12,000 kgs single piece 10% Extra 12,000 kgs and above single piece 15% Extra HIRE CHARGES OF EQUIPMENT AND LABOUR FOR ASSEMBLY, RATE MINIMUM CHARGESREPOSITIONING AND ERECTION OF EXHIBITSHydraulic Pallet - 02 Ton Capacity Rs. 75/30 Mins Rs.200Fork Lift - 03 Ton Capacity Rs.125/30 Mins Rs.800Fork Lift - 05 Ton Capacity Rs.165/30 Mins Rs.700Crane - 10 Ton Capacity Rs.200/30 Mins Rs.800Crane - 15 Ton Capacity Rs.275/30 Mins Rs.1000Labour Charges Rs.30/30 Mins Rs.90

continue...



ORDER FORM-9

FREIGHT FORWARDING & ONSITE MATERIAL HANDLING

SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

TERMS & CONDITIONS• Insurance – Exhibitors must arrange their own insurance cover for their stalls / machines and all commodities involved throughout all stages of the exhibition, i.e. from arrival on-site to final departure from site.• The above charges are applicable from 0900 hrs. to 2100 hrs. during the build up and dismantling period.• Volumetric weight will be calculated as 1 CBM = 500 Kgs., and all charges shall be applied on GROSS WEIGHT or

VOLUMETRIC WEIGHT, whichever is higher.

Please retain a copy for your recordsSend this form to: Authorised by: R. E. Rogers India Pvt. Ltd. Name: 1, Commercial Complex, Pocket H & J, Sarita Vihar, Designation: New Delhi - 110076, India Company: Tel. : +91-11-29945402 E-Mail: Fax : +91-11-30889801 Booth No.: Contact Person: Mr. Puneet Sekhri / Mr. Sushil Upadhyaya Area taken: Mobile : +91-9810553944 / 9818451472E-mail : [email protected] [email protected] : www.rogersworldwideindia.com




HOUSEKEEPINGThis form is Applicable only for exhibitors and not any other parties working directly or indirectly, with behalf of exhibitors.

S.No Description Rate INR/EURO No of Days Amount per person/per12 hr 1 Housekeeping Sup 1750 / 25 Euro 2 Housekeeping Boy 1355 / 19 Euro 3 Chambermaids 1355 / 19 Euro Sub Total GST-18%Note: - Above rate is subject to change without notice.

Payment Terms: • The company reserves the right to refuse any order. Please note the payment for these services needs to be made directly to India Exposition Mart Limited on 30 September 2017

Bank detailsName of the Account Holder M/s India Exposition Mart Ltd.Name of Bank FEDERAL BANKBank Account Number 13400200026760Bank branch and Address FEDERAL TOWERS, H-362, SHOPPING COMPLEX, SECTOR 22, NOIDA, GAUTAM BUDDHA NAGAR - 201 301, UTTAR PRADESHBank key/MICR Code 110049006RTGS/IFSC code FDRL0001340 Swift code FDRLINBBIBD

Exhibiting Company: Booth No: Name of person in chage: Tel: Fax: E- mail: Signature: Date:

TERMS AND CONDITIONS:1. Terms and Conditions: The company reserves the right to refuse any order. Cancellation of orders will only be accepted

when made in writing to Customer Service Department no later than 7 business days prior to the commencement of tenancy period. Cancellation of order is subject to a charge at half of standard rate.

2. Booth Cleaning Service includes floor cleaning with mop, broom, emptying waste paper bins and ashtray, wiping counter & desktop etc. (not exhibit), one daily service either after or before exhibition hours, each booth per one cleaner. Shift timings 7 am to 7 pm (day shift) 7 pm to 7 am (night shift)

3. Booth Cleaning Services does not cover removal of oil spillage, paints and other liquids deposited on the floor, walls and other surfaces.

4. The final request for Housekeeping must be received by 30 September 2017 for onward intimation to service provider.


SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

POWER - TEMPORARY

Electrical items Single Phase 3 phase Cost per KW Required Power Amount (220 volts) (415 volts) (INR / EURO) (in KW) Temporary power from 2500 / 34 EURO 7-8 November 2017

*18 % GST will be charged extra

Note: Minimum temporary power that can be ordered is 1KW and in multiples of 1KW thereof.

TERMS & CONDITIONS:• Exhibitors who require power for build up of the stall, testing machinery / equipment, may place their order to PDA Trade Fairs• All orders must be accompanied with full payment by Cash / Demand Draft drawn in favour of PDA Trade Fairs payable

at Bangalore.• Orders without payment will not be entertained.• Temporary power will be supplied on 7 November at 1200 hrs., only if payment is made in advance and before taking

possession of the stall.

Please retain a copy for your recordsFor OWC 2017 Send this form to: FOR BIOFACH INDIA Send this form toPDA Trade Fairs NuernbergMesse IndiaContact Person: Sharath Rao N Contact Person : Ms.Tanya BhardwajTel. : +91-80-42505000 Tel: +91-11-47618826Fax.: +91-80-25542258 Fax : +91-11 26118664E-mail :[email protected] E-mail:[email protected]



SAM

PLE

ONLY

PLEA

SE S

UBMIT

ONLINE

POWER - PERMANENT

Electrical items Single Phase 3 phase Cost per KW Cost per KW Required Power AmountPermanent power from (220 volts) (415 volts) 4000 (INR) 55 (EURO) (in KW) 9-11 November 2017 (EVENT Days) 24 Hours Power Supply (220 volts) (415 volts) 10000 (INR) 135 (EURO) (in KW)9-11 November 2017(EVENT Days)*Local taxes will be additional as applicable at the time of final billing. Current applicable GST is @ 18%

Note: Minimum permanent power that can be ordered is 5KW and in multiples of 1KW thereof.

TERMS & CONDITIONS:• Exhibitors availing of Bare space and exhibitors who have power requirement for operating their machinery /

Equipment, may place their order on M/s PDA Trade Fairs• All orders must be accompanied with full payment by Cash / Demand Draft drawn in favor of PDA Trade Fairs Payable

at Bangalore• Orders without payment will not be entertained• Permanent power will be supplied on 8 November 2017 by 1400 hrs. • Both permanent and temporary power will be supplied at any ONE point of the stall. Internal distribution must be carried out by the Exhibitor’s contractor. Exhibitors can also appoint the Organisers official

contractor at an extra cost

Please retain a copy for your recordsFor OWC 2017 Send this form to: FOR BIOFACH INDIA Send this form toPDA Trade Fairs NuernbergMesse IndiaContact Person: Sharath Rao N Contact Person : Ms.Tanya BhardwajTel. : +91-80-42505000 Tel: +91-11-47618826Fax.: +91-80-25542258 Fax : +91-11 26118664E-mail :[email protected] E-mail:[email protected]

DEADLINE 30 SEPTEMBER 2017ORDER FORM-12


ORDER FORM-13

SECURITY SERVICES


This form is Applicable only for exhibitors and not any other parties working directly or indirectly, with behalf of exhibitors.

S.No Description Rate INR/per person/per 12 hr Qty No of Days Amount G4S SIS 1 Security Guard 2115 (INR) 29.2 (EURO) 1885 (INR) 26.13(EURO) 2 Security Sup 3170 (INR) 43.2 (EURO) 2775 (INR) 38(EURO) 3 Security Officer 4225 (INR) 57.3 (EURO) 2900 (INR) 39.66(EURO) Sub Total GST-18%Note: - Above rate is subject to change without notice.

Payment Terms: • The company reserves the right to refuse any order. Please note the payment for these services needs to be made directly to India Exposition Mart Limited on ……………………………..

Bank detailsName of the Account Holder M/s India Exposition Mart Ltd.Name of Bank FEDERAL BANKBank Account Number 13400200026760Bank branch and Address FEDERAL TOWERS, H-362, SHOPPING COMPLEX, SECTOR 22, NOIDA, GAUTAM BUDDHA NAGAR - 201 301, UTTAR PRADESHBank key/MICR Code 110049006RTGS/IFSC code FDRL0001340 Swift code FDRLINBBIBDCUSTOMER ID

Exhibiting Company: Booth No: Name of person in chage: Tel: Fax: E- mail: Signature: Date:

TERMS AND CONDITIONS:1. Security services herein are confined to guarding individual booth only.2. There are two shifts in one day service: Day 8.00 AM -8.00 PM Night 8.00PM-8.00AM3. Orders will be accepted when made in writing and accompanied with full payment no later than the above mentioned deadline. Payment by Electronic Wire Transfer must be certified by a proof of payment attached to the orders.4. The final request for guards must be received by ………………. for onward intimation to security service provider

Documents

19TH IFOAM ORGANIC WORLD CONGRESS (OWC) | 9 11 …woodnews.in/owc2017/owc/pdf/EXHIBITOR_MANUAL.pdf · 2018-10-10 · 2 19TH IFOAM ORGANIC WORLD CONGRESS (OWC) | 9 11 NOVEMBER 2017