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Education First - Safety Always WSSCA, PO Box 8441 Green Bay, WI 54308, Email: [email protected], 920-615-3926
Web: www.wssca.org, Edward L. Dorff, Executive Director
Executive Committee
President
Jim Jozwiakowski
Cottage Grove
Past-President
Brian Koffarnus
Greendale
First Vice-President
John Stangler
Pewaukee
Second Vice-President
Jeremiah Johnson
Muskego-Norway
Secretary
Melissa Nettesheim
Wauwatosa
Board of Directors
Jay Jones
Oshkosh
Al Behnke
Howard-Suamico
Tim Gorecki
Muskego-Norway
Scott Johnson
West Salem
Patrick Finnemore
Kenosha
Lowell Fromm
Sparta
Dave Schultz
Wauwautosa
Board Advisors
Jodi Traas
Appleton
Dave Young
Brookfield
Bill Freeman
Lake Mills
Gary Rosploch
Muskego
Alyssa Hrubes
Platteville
IT Director
Stacy Washington
Green Bay
Executive Director
Edward L. Dorff
Green Bay
WISCONSIN SCHOOL SAFETY COORDINATORS ASSOCIATION
WSSCA December 24, 2018
Mr. Don Erickson
Director of Maintenance & Plant Operations
Germantown School District
N104W13840 Donges Bay Road
Germantown, WI 53022
Dear Don,
On December 6 & 7, 2018, 2018, WSSCA Assessors Patrick Finnemore, Dan Larsen,
Brina Kofarnus, and Robert Ellis conducted school security assessments of six school
sites in the Germantown, Wisconsin School District. The assessment process included
participation by Germantown School District administrators, and local Law Enforcement
Agency officers.
The WSSA Team truly appreciated the hospitality and kindness that was extended to
them during the school audits. The commitment to safety, security, and the well-being
of the students, staff and community that the Germantown School District demonstrates
is truly outstanding. Your facilities staff is especially to be commended for the physical
appearance and condition of the buildings and grounds. Their pride in their work is
clearly evident
My team tells me they enjoyed their time with you and your colleagues, and they have
completed the After-Action Reports which are included with this mailing. I know that
you and your team will read the reports carefully. There are a number of points that I
would like to emphasize as I did a final review of each report:
Strengths:
• School climate, pride, and disposition to student safety and well-being is very
evident.
• A comprehensive and easily understood student code of conduct is in place and
is followed faithfully at the high school.
Education First - Safety Always WSSCA, PO Box 8441 Green Bay, WI 54308, Email: [email protected], 920-615-3926
Web: www.wssca.org, Edward L. Dorff, Executive Director
• Many staff in the district have been trained in non-violent crisis intervention through the
Crisis Prevention Institute (CPI) protocols.
• The District utilizes a solid visitor management system (Raptor).
• The District Emergency Operations Plan (EOP) was developed with multiple local
partner agencies.
• Staff are ALICE trained, many have undergone NIMS and ICS training.
Opportunities for Improvement:
• While it is noted that your school EOP is in place and regularly revised, it was noted that
site specificity; having individualized schools safety plans for each site, is needs
attention. WSSCA offers the following template which is currently approved by the
Wisconsin DOJ:
http://www.wssca.org/resources/Documents/2019/WSSCA%20EOP%20Template%20Mod
el%2011092018.docx
• Please note carefully the items addressed in the Climate portion of Section R: Areas of
Vulnerability and Opportunities for Improvement. Special attention to establishing and
monitoring the district-wide expectation for maintaining locked classroom doors while
school is in session, and for staff to wear their District-issued ID cards prominently and
consistently is recommended.
• Ensure that all staff members in every school receive training and authorization to access
the school’s public-address system through the classroom phones and review procedure
for calling emergency services (911). Additionally, WSSCA strongly recommends that
District and School site teams undergo the NIMS training that is available online at:
IS-100.C: Introduction to the Incident Command System, ICS 100
https://emilms.fema.gov/IS100c/curriculum/1.html
• Develop written memoranda of understanding (MOU) with those sites and organizations
you have arranged to use as evacuation and reunification sites.
• Strongly consider the requirement for secondary students to wear their district ID cards
on a lanyard.
• Bolster your protocols and processes for threat and risk assessment.
Education First - Safety Always WSSCA, PO Box 8441 Green Bay, WI 54308, Email: [email protected], 920-615-3926
Web: www.wssca.org, Edward L. Dorff, Executive Director
Once again Don, thank you for working with WSSCA to take advantage of the school safety
audit. It was great working with all of you.
If there is anything WSSCA can assist the Germantown School District with in the days ahead,
please contact me at your convenience. I will include a brief survey and a self-addressed stamped
envelope in the hard copy package I send. We would greatly appreciate your and your team’s
feedback.
Be safe and be well,
Edward L. Dorff, PSP. Executive Director
Wisconsin School Safety Coordinators Association
Encl:
1. WSSCA Invoice for School Security Audits
2. Client Evaluation and SASE
3. Audit Reports (6)
Portable Document Format (pdf) files emailed:
4. Memorandum of Understanding Sample
5. Memorandum of Understanding Template
6. Suspicious Package Protocol
7. Threat and Risk Assessment Process Examples
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 1 of 16
WSSCA School Security Assessment After-Action Report
District: Germantown School District School:
Germantown
High School
Date and
Time:
12-06-18 @
7:00am District School
enrollment: 2,670 enrollment: 1,330 FTE Staff: 124
Grade Levels: 9-12 Sq. footage: 393,239
Neighborhood Type: Combination of Rural & Industrial Acreage: 76.25
Natural and
Man-made
Vehicular Traffic: Generally light traffic Hazards: Pond nearby
Administrator/Principal: Joel Farren SRO FTE: 1.0 – Toni Olson
Assessor(s): Patrick Finnemore & Dan Larsen
The assessment began with a meeting including the following people:
Joel Farren – Principal Don Erickson – Buildings & Grounds Director
Mark Lehnerer – Assistant Principal
Matt Jolliff – Assistant Principal
Toni Olson – School Resource Office
Upon completion of our assessment, an after-action review was conducted.
During this time the following items were addressed in the order they appear on the school security assessment tool.
I. Human Action
Criteria Comments
A. Climate Overall environment was inviting considering the significant amount of
construction occurring at the school. There are bus and parent drop-off
lanes with plenty of visitor parking near the main entrance. Directional
signage to the visitor parking could and will be improved as part of the
construction project; however, the new main entrance is very pronounced
to direct visitors. The school is very aesthetically pleasing as well as
being very clean throughout and well maintained.
The exterior doors are numbered clockwise around the building
beginning with the main entrance (Door 1). There is some inconsistency
in the numbering as well as the quality of the door numbering signage
due to the construction activities at the school.
Students are not required to wear their ID’s, nor are there any punitive
consequences if they are not carrying their ID’s with them. The ID is
needed for access to the library as well as some other positive
reinforcement items.
It is not a stated expectation, but staff members are encouraged to be
visible in the hallways during passing times. We did not witness a large
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 2 of 16
number of staff members in the hallways during the passing time that we
observed (10:09am). There are three security staff - hall monitors during
the day, two that walk the hallways and a third person stationed at the
front/visitor desk.
The expectation is that teachers teach with their classroom doors closed
and locked. Approximately 35-40% of the doors checked during our
building tour were unlocked including some doors to rooms that were
unoccupied.
The school has a strict student code of conduct, and has had a great deal
of success in implementation with very good student adherence. There
are stiff consequences for violations. Both students and parents are
required to sign off on the student handbook.
Student discipline referral data is tracked through Skyward for significant
issues such as suspensions and detentions. The administrative team and
counselors meet every Tuesday to review and discuss disciplinary issues
over the past week and look for trends or new issues. An example of a
prevalent topic this year has been vaping.
All staff members have been trained in the non-verbal intervention piece
of CPI, and about a dozen staff members have had the full CPI training.
The district has a formal bullying prevention program covered in School
Board Policy. The district has also adopted the See Something – Say
Something Program.
There are several mentoring programs including Best Buddies (peer to
peer), Big Brothers – Big Sisters, and have high school students go to
Kennedy Middle School to meet with middle school students. The
school also initiated a program called Project Care where they listed the
name of each student on a big board and had each staff member put
check marks next to the names of students they knew in order to make
sure that there were not students that were being ignored.
Criteria Comments
B. Emergency Operations
Plan
Wis, Statute 118.07). (4) (a) Each school board and the governing body
of each private school shall have in effect a school safety plan.
The Sandy Hook Commission encourages multiple agency input into
development of the Plan.
The 2013 FEMA Guide also encourages a plan. Each plan should
address the five mission areas of prevention, protection, mitigation,
response, and recovery.
The District Emergency Operations Plan is very extensive and easy to
follow. It was developed cooperatively with the District Safety
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 3 of 16
Committee, administration, teachers, support staff, the Village of
Germantown Police, Fire and Rescue Departments, the Washington
County Sheriff’s Department, and the district’s insurance company.
In addition, the EOPs incorporate the Washington County All Hazards
Mitigation Plan to determine the greatest threats to the area.
The current version of the plan has not been reviewed and approved by
the School Board which is required before it is submitted to the State of
Wisconsin by January 1, 2019.
The district does not have copies of any MOUs with its partner agencies
as well as with entities that serve as rally points for its schools as part of
the EOP. It was indicated that MOUs do exist; however they were not
provided as part of our assessment, and it was not clear if they are
updated annually.
The district uses ALICE as its response to an Active Threat. The initial
staff training was done two years ago in conjunction with the
Germantown Police Department and Washington County Sheriff’s
Department. Training was done at each school in the district including
holding full active shooter drills at both the high school and middle
school. In addition, a parent presentation was done at every school.
Annual ALICE refresher training for staff was done as part of an all-
district meeting at the beginning of the school year, as well as included in
the online training through Safe Schools. The high school also included
a school level review with staff of the procedure manual, and safety
topics are covered in the Principal’s weekly newsletter.
Background checks are performed on staff at initial hiring and for
volunteers that work with children and are reviewed every three years.
There are no written procedures for off-hour usage; however, building
use is controlled through a School Dude permit process.
Field Trips: The procedure includes parent approval, Principal approval,
and a review by the Health Room Aide of student medical plans and
preparation of a medical kit. The school generally limits field trips to
one /semester/class. Lead staff members carry cell phones and a list of
students and their emergency contact information.
Bus drivers from the transportation provider Riteway receive company
emergency training, but nothing specific from the school district.
Criteria Comments
C. Preparation The Principal provided an updated copy of the EOP as part of our
assessment interview in addition to the electronic copy sent in advance
by the Buildings & Grounds Director.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 4 of 16
The primary rally point listed in the EOP for the high school is Kennedy
Middle School which is a 2 mile walk. The staff interviewed indicated
that they would use the Blackstone Creek development and golf course
because of its close proximity. The district does not have an MOU with
Blackstone.
Classrooms have written narrative tornado shelter and fire evacuation
route instructions posted in them. In addition, each teacher has a double-
sided thick stock pink summary page of key EOP information. That page
was not observed in any classrooms, but teachers are instructed to use in
the event of an emergency. In addition, a quick reference guide is
printed on the back of each staff ID badge.
The PA system can be accessed in the main office, and the phone system
also has the capability to page using a code. The district is in the process
of implementing the phone system paging feature, and at this point there
is not a sticker on or near the phones with the paging code.
The school does not have evacuation Go-Bags.
Substitute teachers are provided several emergency planning items as
part of their substitute folder. These items include: The pink EOP
summary sheet, information on ALICE, information related to any
special health concerns with students in that classroom, and fire
evacuation and tornado shelter directions.
The school has 20 two-way radios, and provided a list of which staff
members/positions carry the radios. The list of staff members was very
consistent with what is typically seen at a high school.
Criteria Comments
D. Training The Sandy Hook Commission found that effective training of staff
provides the most critical, timely, and effective mechanism for resisting a
threat to schools based on human actions.
It was communicated that the Superintendent of Schools was taking the
lead in coordination of the Act 143 required training. As a reminder,
ACT 143 requires all staff receive a minimum of 3 hours training in
Adverse Childhood Experiences and Trauma Informed Care before June
2019, and that 10% of full-time teachers and counselors attend the DOJ
approved 12-hour Adolescent Mental Health training program by August
31, 2020.
ALICE training for staff was covered in a previous section. Teachers
talk to students; however the students have not been formally trained on
ALICE outside of the lockdown drills. The high school has not
performed a drill with staff and/or students to evacuate to the rally point.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 5 of 16
UPS and Fed Ex packages are currently received through Door 5;
however this will be changed to Door 1 once the new main office
construction is complete. Large packages are delivered to receiving. If
there is a suspicious package they would contact the School Resource
Officer.
All staff members are empowered to call 911, and have been trained to
use 9-911 from district phones.
The school has an alert system in place for emergencies, specifically
active threats. The system can be triggered from a blue pull station
located in the main office or by using a special code set up on the district
phone system. Currently a limited number of staff have been trained and
authorized to use the alert system. The school has four AEDs: one in the 1st floor academic area, one near
the gymnasium, one is carried by the SRO, and one is carried by the
athletic trainer.
Areas of Rescue Assistance exist by Rooms 208 and 308, but are not
clearly marked. Staff members are assigned to aid any students or staff
members who may need help walking down the stairs during an
emergency or drill.
Criteria Comments
E. Teams and Roles The School Safety Team historically referred to as GASP consists of
Guidance – Administration – Social Worker – Police. There are
approximately 15-20 staff members trained in CPR/First Aid.
The district does define roles and duties of safety and security team
members off of NIMS, and all administrators are trained online in IS-
100, 300, 400 and 700 as well as all staff members being trained in IS –
100 and 700.
There is a person stationed at a kiosk inside the new main entrance at
Door 1 at all times during the school day.
Student Arrival:
• Teachers proximity cards allow them inside the building
beginning at 6:00am on weekdays
• Doors 5, 31 and 33 are unlocked at 6:30am and locked again at
7:20am. This is automated and controlled by the Administrative
Assistant to the Business Manager
• Doors 5, 31, and 33 were not monitored during the time they
were unlocked
• The school is served by 25 busses
• Once students enter the building they are allowed access
throughout the school.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 6 of 16
• The first bell rings at 7:15am and classes start at 7:20am. Many
students were seen in classrooms before the first bell and they
quickly went to class following that first bell, and before the
second bell rang.
• No staff members were seen inside or outside the school
performing any specific roles during student arrival with the
exception of the person stationed at the kiosk inside of Door 1.
Student Dismissal:
• The school day ends at 2:25pm.
• The same doors are used in the afternoon as the morning. The A-
wing (academic) empties by 2:45pm, and staff sweep the halls of
the A-wing at 3:15pm.
• Students are required to be in the B-wing (Fieldhouse, etc.) no
later than 3:15pm.
• The exterior doors are not unlocked, outside of Door 1 during
student dismissal.
The District Administrator is the contact person for media inquiries in the
event of an emergency with the HR Director as his back-up. A high
school science teacher is designated as the Chemical Hygiene Officer.
Criteria Comments
F. Drills All Wisconsin Schools must follow Act 143 and Wis ss. 118.07.
The school holds monthly fire drills, an annual tornado drill, and
generally has had three or four safety/security drills each year. Those
drills have been lockdown drills using their ALICE training skills.
As mentioned in a previous section, the school has an alert system in
place for emergencies, specifically active threats. The system can be
triggered from a blue pull station located in the main office or by using a
special code set up on the district phone system. That system is tested at
least three times a year as part of the lockdown drills. The system has
several notification avenues outside of the building including:
• Automated notification to the police dispatch center phone
• Text notification to police officers that have signed up and use
police department issued cell phones.
• Auto generated emails to various district and law enforcement
personnel
Drills are all recorded and logged per State and Federal requirements.
Criteria Comments
G. Visitors and Deliveries All visitors enter through Door 1. There is a buzzer-intercom system at
the inside vestibule doors that is managed by the person stationed at a
kiosk in the corridor inside of Door 1. The kiosk is temporary until the
new main office and secured entrance currently being constructed are
finished.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 7 of 16
Visitors check in at the visitor kiosk and are required to show their
identification. The ID is processed through the RAPTOR visitor
management system which generates a visitor sticker badge that includes
the person’s picture as well as the date and time of arrival. The ink on
the sticker is time sensitive and will begin the blur in about 12 hours.
Visitors are also required to sign in and out on a traditional visitor log
book.
Deliveries were covered in a previous section.
Criteria Comments
H. Threat and Risk
Assessment
It is reinforced to the students to bring forward any threats, fears, or
concerns. The staff interviewed feels that students are comfortable in
talking to an adult whether it is a teacher, counselor, administrator, etc.
Threats would be forwarded by staff members to the Principal or
Assistant Principals to investigate. The process includes involvement by
administrators, counselors, the SRO and other police officers as
necessary. It includes interviewing those involved and any witnesses.
The district has a referral process to Acute Care Services which is the
crisis line for Washington County.
The school district had not used the Youth Risk Behavioral Survey for
several years, but did last year to aid in the pursuit of a grant. They used
an opt in approach instead of an opt out and only had about 200 students
participate.
There is an Employee Assistance Program coordinated through the HR
Department.
II. Technology
Criteria Comments
I. Communications There were some issues with the PA system at the start of the school year
as a result of the construction project, but it is now working well.
As mentioned in a previous section, the school has 20 two-way radios
which have channels to work within the building and district-wide.
As mentioned earlier, 9-911 is used from the district phones to contact
the 911 call center.
The school uses clear language and not codes in all forms of
communication related to emergencies or suspicious activities.
The district does not have an anonymous tip line for students to use to
report threats or suspicious activity.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 8 of 16
Communication to parents in the event of an emergency would be done
through Blackboard Connect.
Criteria Comments
J. Monitoring and
Surveillance
The school has 66 cameras, some of which are older analog cameras that
will be replaced this coming year. Additional cameras are also planned
that will bring the total at the school to close to 100. The camera system
is an integrated district-wide system.
School Administration, the SRO, and the Buildings & Grounds Director
all have access to the camera system, as does the local police department
dispatcher. In addition, there is cloud access for authorized users.
The district retains approximately 30 days of video footage.
The school has not performed a “walking test” of the camera system.
The School Resource Officer is at the high school five days a week from
7:00am to 3:30pm. She is frequently there off hours for events and as
needed by the school.
As mentioned earlier, there are three security staff serving as hall
monitors and at the main entrance kiosk. The school is hoping to add a
4th position.
There is custodial coverage 18 hours a day on week days. The only time
that there is not a custodian in the building is from 12:00 - 6:00am. The
building has a motion detection system when it is unoccupied.
Evening and event coverage is managed by the Activities Director. She
flexes her hours around events. Inside events are limited to the B-wing,
and at least one administrator is always present. Law enforcement
officers are present at home football games.
The school has a weather radio in the main office.
Criteria Comments
K. Keys and IDs Billie Jo Mohn who is the Administrative Assistant to the Business
Manager, oversees key management for the high school and all other
schools in the district.
Staff are required to wear their ID’s.
If a staff member retires or otherwise leaves the district, Billie Jo Mohn
and/or the HR Department is contacted to collect keys and ID’s.
There is a Knox box for quick access to the school by the Fire
Department.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 9 of 16
III. Infrastructure
Criteria Comments
L. Building Access The Sandy Hook Commission Report stated, “We must redouble our
efforts to restrict access to school buildings.
The details of student and visitor access to the school were covered in
previous sections of this report, as were after school usage and the
separation of the school into A and B wings.
Staff can access the building using the fobs through a number of doors
that have card readers beginning at 6:00am.
Criteria Comments
M. General Interior The Sandy Hook Commission Report recommends classroom doors be
lockable from inside the classroom.
The building was very clean and well maintained.
Overall it was well lit throughout.
There was no graffiti or signs of vandalism.
The doors and locks were in good condition. Most of the door hardware
was new, and the district uses an office function lockset for classroom
doors. This design allows the doors to be locked from inside the
classroom.
Several unoccupied classrooms had unlocked doors. The doors to
custodial closets that we checked were all locked.
The electrical panels located in common areas such as hallways were
locked.
A few classroom door or sidelight windows were completely covered to
the hallways.
The school has a courtyard. The doors from the courtyard back into the
building are locked and do not have panic hardware to re-enter the
building if locked in the courtyard.
Criteria Comments
N. Gymnasium None
Criteria Comments
O. Special Areas None
Criteria Comments
P. General Exterior There is an extensive construction project taking place at the school.
Ongoing construction of a new performing arts center, pool, and
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 10 of 16
fieldhouse are occurring in various locations on the site. Despite the
construction, the overall grounds are very well maintained. There were
no obvious problems with trees or shrubs that could be used to hide
behind.
Construction areas were properly separated from the active part of the
school site by barricades, snow fence, etc.
Roof access is via a roof hatch on the inside of the building.
Exterior door signage numbers were lacking on some doors, needed to be
renumbered on others because of the construction, and in some cases
were hard to read.
IV. Summary
Narrative
Q. Strengths A. Climate
The school has a strict student code of conduct, and has had a great deal
of success in implementation with very good student adherence. There
are stiff consequences for violations. Both students and parents are
required to sign off on the student handbook.
All staff members have been trained in the non-verbal intervention piece
of CPI, and about a dozen staff members have had the full CPI training.
The district has a formal bullying prevention program covered in School
Board Policy. The district has also adopted the See Something – Say
Something Program.
The school initiated a program called Project Care where they listed the
name of each student on a big board and had each staff member put
check marks next to the names of students they knew in order to make
sure that there were not students that were being ignored.
B. Emergency Operations Plan
The District Emergency Operations Plan is very extensive and easy to
follow. It was developed cooperatively with the District Safety
Committee, administration, teachers, support staff, the Village of
Germantown Police, Fire and Rescue Departments, the Washington
County Sheriff’s Department, and the district’s insurance company. In
addition, the EOPs incorporate the Washington County All Hazards
Mitigation Plan to determine the greatest threats to the area.
The district uses ALICE as its response to an Active Threat. Annual
ALICE refresher training for staff was done as part of an all-district
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 11 of 16
meeting at the beginning of the school year, as well as included in the
online training through Safe Schools.
C. Preparation
Each teacher has a double-sided thick stock pink summary page of key
EOP information. That page was not observed in any classrooms, but
teachers are instructed to use in the event of an emergency. In addition, a
quick reference guide is printed on the back of each staff ID badge.
Substitute teachers are provided several emergency planning items as
part of their substitute folder.
D. Training
All staff members are empowered to call 911, and have been trained to
use 9-911 from district phones.
The school has an alert system in place for emergencies, specifically
active threats. The system can be triggered from a blue pull station
located in the main office or by using a special code set up on the district
phone system.
E. Teams and Roles
The district define roles and duties of safety and security team members
off of NIMS, and all administrators are trained online in IS-100, 300, 400
and 700 as well as all staff members being trained in IS – 100 and 700.
Students quickly make their way to classrooms after the first bell rings
before the start of the school day.
The building is managed to separate the academic (A) wing from the
public spaces (B-wing) at the end of the school day including a staff
sweep the halls of the A-wing at 3:15pm.
F. Drills
The alert system is tested at least three times a year as part of the
lockdown drills. The system has several notification avenues outside of
the building including:
• Automated notification to the police dispatch center phone
• Text notification to police officers that have signed up and use
police department issued cell phones.
• Auto generated emails to various district and law enforcement
personnel
G. Visitors and Deliveries
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 12 of 16
All visitors enter through Door 1. There is a buzzer-intercom system at
the inside vestibule doors that is managed by the person stationed at a
kiosk in the corridor inside of Door 1. The kiosk is temporary until the
new main office and secured entrance currently being constructed are
finished.
Visitors check in at the visitor kiosk and are required to show their
identification. The ID is processed through the RAPTOR visitor
management system which generates a visitor sticker badge that includes
the person’s picture as well as the date and time of arrival.
Contractors working within the active part of the school (where students
are present) are required to sign in/out every day.
I. Communications
The school uses clear language and not codes in all forms of
communication related to emergencies or suspicious activities.
J. Monitoring and Surveillance
The school has 66 cameras; additional cameras are planned that will
bring the total at the school to close to 100. The camera system is an
integrated district-wide system. School Administration, the SRO, and
the Buildings & Grounds Director all have access to the camera system,
as does the local police department dispatcher. In addition, there is cloud
access for authorized users.
The district retains approximately 30 days of video footage.
The school has a School Resource Officer at the high school five days a
week from 7:00am to 3:30pm.
K. Keys and IDs
Staff are required to wear their ID’s.
M. General Interior
The building was very clean and well maintained.
Overall it was well lit throughout.
There was no graffiti or signs of vandalism.
The doors and locks were in good condition. Most of the door hardware
was new, and the district uses an office function lockset for classroom
doors. This design allows the doors to be locked from inside the
classroom.
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P. General Exterior
Construction areas were properly separated from the active part of the
school site by barricades, snow fence, etc.
R. Areas of Vulnerability and
Opportunities for
Improvement
A. Climate
There is some inconsistency in the door numbering as well as the quality
of the door numbering signage due to the construction activities at the
school.
Students are not required to wear their ID’s, nor are there any punitive
consequences if they are not carrying their ID’s with them.
We did not witness a large number of staff members in the hallways
during the passing time that we observed (10:09am).
The expectation is that teachers teach with their classroom doors closed
and locked. Approximately 35-40% of the doors checked during our
building tour were unlocked including some doors to rooms that were
unoccupied.
B. Emergency Operations Plan
The current version of the EOP has not been reviewed and approved by
the School Board which is required before it is submitted to the State of
Wisconsin by January 1, 2019.
The district does not have copies of any MOUs with its partner agencies
as well as with entities that serve as rally points for its schools as part of
the EOP. It was indicated that MOUs do exist; however they were not
provided as part of our assessment, and it was not clear if they are
updated annually.
C. Preparation
The primary rally point listed in the EOP for the high school is Kennedy
Middle School which is a 2 mile walk. The staff interviewed indicated
that they would use the Blackstone Creek development and golf course
because of its close proximity. The district does not have an MOU with
Blackstone.
The school does not have evacuation Go-Bags.
D. Training
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The students have not been formally trained on ALICE outside of the
lockdown drills. The high school has not performed a drill with staff
and/or students to evacuate to the rally point.
Currently a limited number of staff have been trained and authorized to
use the alert system.
Areas of Rescue Assistance exist but are not clearly marked.
E. Teams and Roles
Doors 5, 31, and 33 were not monitored during the time they were
unlocked for a 50 minute period during the morning. This is not
consistent with the requirement of Act 143.
During student arrival, once the students are allowed in the school they
are able to go anywhere in the building instead of in one or two
controlled and supervised areas.
No staff members were seen inside or outside the school performing any
specific roles during student arrival with the exception of the person
stationed at the kiosk inside of Door 1. In addition, only one staff
member communicated with us as we walked the halls of the school
between 7:00am and bell time.
I. Communications
The district does not have an anonymous tip line for students to use to
report threats or suspicious activity.
J. Monitoring and Surveillance
The school has not performed a “walking test” of the camera system.
M. General Interior
Several unoccupied classrooms had unlocked doors
A few classroom door or sidelight windows were completely covered to
the hallways.
P. General Exterior
Exterior door signage numbers were lacking on some doors, needed to be
renumbered on others because of the construction, and in some cases
were hard to read.
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S. Summarization of
Observations and
Considerations for Action
WSSCA offers the following recommendations in two categories, first-
tier and second-tier based on time, budgets and dispositions required to
make changes.
FIRST-TIER:
• The exterior door numbering signage should be replaced as
planned as part of the construction activities at the school.
• Provide direction to staff that it is an expectation that they are
visible in hallways and stairwells during passing times.
• Emphasize the expectation that all teachers teach with their
classroom doors locked, and that unattended classrooms are also
locked.
• Students should be required to wear their ID’s or have them on
them at all times while on campus.
• Ensure that the Emergency Operations Plan is reviewed and
approved by the School Board and includes a sign-off page.
• Consider one (or possibly two) locations within the school for
students to congregate once allowed in the building for improved
supervision and control.
• Add copies of any MOUs with its partner agencies to the EOPs
• Enter into an MOU with the Blackstone develop to use as the
rally/evacuation point for the high school.
• Consider providing evacuation Go-Bags for every classroom and
the main office.
• Authorize all staff to initiate ALICE procedures and use the alert
system feature on the school phones.
• Either do not unlock Doors 5, 31, and 33 for a 50 minute period
during the morning or provide a dedicated monitor at each
unlocked entrance as required by the School Safety Law.
• Assign staff members (in addition to the person stationed at the
kiosk inside of Door 1 and those that sweep the halls of the A-
wing after school) specific student management roles during
student arrival and dismissal.
• Perform a “walking test” of the camera system by having school
staff follow someone through the building while watching them
live on the cameras.
• Remove materials that are blocking visibility into classrooms
through door windows or sidelights from the hallways.
SECOND TIER:
• Provide proper signage and notification system for Areas of
Rescue Assistance.
• The district should pursue an anonymous tip line for students or
others to use to report suspicious activity or concerns if they are
uncomfortable contacting staff or police directly. The DOJ
Office of School Safety is developing such a system and many
insurance companies will financially support this type of
initiative.
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• Develop lesson plans or some form of training process to
supplement the ALICE drills. Although they are not endorsed by
WSSCA, we can provide an electronic copy of the Kenosha
Unified School District ALICE lessons plans for grades 9-12.
T. Leadership Disposition to
Safety and Security
The District and Germantown High School Safety Team demonstrate a
strong disposition and attention to ensuring and maintaining the safety
and security of the students and staff of Germantown High School and
the Germantown School District.
All administrators and staff with whom we engaged during our
assessment were open to suggestions and thoroughly forthcoming about
strengths and challenges of their process, policies and facilities.
These attitudes along with the commitment of resources from the
Germantown School District are clear evidence of a genuine desire to
make and keep their schools safe and secure.
U. Final Comments Thank you for inviting WSSCA to work with the Germantown School
District and for the welcome and assistance we received at Germantown
High School. WSSCA looks forward to continuing to work with
Germantown Schools and providing high-level recommendations and
resources for those areas noted within this report.
Assessment Conducted By: Patrick Finnemore & Dan Larsen
Title/Affiliation: WSSCA Safety Assessment Team
Date: December 12, 2018
Final Report Submitted by Edward L. Dorff, PSP, Executive Director, Wisconsin School Safety Coordinators Association
.
Signature Date
Revised: 100318
The WSSCA School Security Assessment Protocol was adapted from the National Clearinghouse for Educational
Facilities, Safe Schools Facilities Checklist - www.ncef.org , the Texas School Safety Center, School District
Facility safety and security audits, Wisconsin Stature 118.07, Wisconsin Department of Justice Office of School
Safety, and The Wisconsin School Safety Coordinators Association (WSSCA).
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WSSCA School Security Assessment After-Action Report
District: Germantown School: Middle School Date and Time: 7 Dec 18 – 7:30 am District School
enrollment: 3926 enrollment: 897 FTE Staff: 80
Grade Levels 6th thru 8th Sq. footage: 190,730
Neighborhood Type: Business/Residential Acreage:
Natural and
Man-made
Vehicular Traffic: Light/Medium Hazards: Manufacturers near facility
Administrator/Principal: Mrs. Susan Climer SRO FTE: 1
Assessor(s): Mr. Robert Ellis and Mr. Brian Koffarnus
The assessment began with a meeting including the following people: Mrs. Susan Climer – Principal, Mr. Mark
Kominski – Assistant Principal, Mr. Brandon Kohl – Dean of Students, Mr. Aaron Gaskell – Media Specialist & Stand
In Administrator, Mr. Ralph Faulds – Lead Custodian, SRO Cathy Pierce
Upon completion of our assessment, an after-action review was conducted.
During this time the following items were addressed in the order they appear on the school security assessment tool.
I. Human Action
Criteria Comments
A. Climate The facility has two possible entry points; the blue and the gold
entrance. The flag pole is located at the blue entrance that use to
serve as the main entrance. The gold entrance is located along
Williams Drive. Visitors may be unsure which entrance to use.
Once in the secured foyer we were buzzed in to the main office. The
administrative assistant was helpful and friendly even as she worked
through issues with the Raptor Visitor Management System.
During our check in we observed students who wanted to decorate
lockers of other students for their birthdays. The administrative
assistant was enforcing a protocol of allowing the student in the halls
prior to the opening for the school day only if they had a pass or
prearranged with a teacher being to be in that area.
On tour examples of the PBIS messages were prominently displayed
and student achievement awards/recognition were also noted.
We were introduced to a creation known as a KYHFOOTY – Keep
your hands, feet and other objects to yourself. A catchy catch phrase
to help students respect each other’s personal space.
Student art work prominently displayed throughout the facility.
“Empty Bowls” project bowls made by students to help feed those in
need were on display to include in the main office where one was
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used as a candy dish. On tour the art staff proudly showed off some
of the remaining bowls.
Athletics, arts and other social clubs/organizations had informational
posters throughout the facility.
Mindfulness training/lessons are taught to students to help them stay
calm. Counselors are regularly in the classroom or houses to work
with students reinforcing those lessons.
KMS also utilizes Cool Tools to provide mini lessons on
expectations with students.
KMS offers various clubs to include Big Brothers/Big Sisters, Peers
for Peers and Best Buddies to help in mentoring students. GHS Freshmen return to KMS to work with 8th graders quarterly to
help them prepare for high school.
KMS visitor policies as described appear to align with board policy 9150.
Criteria Comments
B. Emergency Operations Plan Wis, Statute 118.07). (4) (a) Each school board and the governing
body of each private school shall have in effect a school safety plan.
The Sandy Hook Commission encourages multiple agency input into
development of the Plan.
The 2013 FEMA Guide also encourages a plan. Each plan should
address the five mission areas of prevention, protection, mitigation,
response, and recovery.
KMS is working off of the district EOP template dated 24 Sep 2018
to create a site-specific plan. The plan is extensive in the component
parts:. Page 4 – notes revision change sequential protocols that comply with Act
143.
Page 11 has information on how to report anonymously items of concern.
Pages 23 and 24 provide overviews of the five mission areas: preparedness,
prevention, mitigation, response and recovery.
Page 25 in the Concepts of Operations includes NIMS information,
Implementation of ICS, ICS Emergency Operations Center Interface.
Subsequently on pages 38, 39 and 40 additional information on NIMS
roles and display the hierarchy of a NIMS structure is listed.
Page 46 notes communications should: “…provide the necessary details to
make an informed decision.”
Page 80, 81 provide information of available resources to use in plan
revision and review, also during and post any incident/event.
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Page 92 of the EOP has an agreement form for use with the reunification
site.
Page 111 of the EOP notes the KMS Emergency Team Response members.
Lines of succession, team membership, member roles are also included in
the plan.
Mrs. Climer told us of the procedures used at KMS to inform staff
members when changes to the EOP happen via staff or face to face
meetings.
Criteria Comments
C. Preparation At KMS one of the response tactics is ALICE.
At the beginning of the school year during the in-service, changes to
the plan are explained to staff.
KMS and GSD employ Safe Schools to help train staff on other
necessary/required trainings.
As KMS completes its site specific plan Mrs. Climer indicated they
will install procedures to ensure the MOU’s are reviewed and
updated yearly for content.
KMS staff can access the building PA and are provided the access
code.
Substitute’s folders have and are expected to have basic EOP
information.
KMS school staff have and use portable radios.
Assignment of the limited number of radios appeared appropriate
and intended to provide maximum coverage of the facility.
Currently KMS staff do not wear high visibility vests during outside
duty. The team was open to reviewing requiring vests when on
exterior duty.
SRO Pierce as she moves about the building will remind staff of
items such as: unlocked lock she found during a drill, will talk with
students and staff in an effort to make proper drill response systemic.
Criteria Comments
D. Training The Sandy Hook Commission found that effective training of staff
provides the most critical, timely, and effective mechanism for
resisting a threat to schools based on human actions.
As described KMS is performing all required safety/security drills
per state code and Mr. Kominski described his extensive records on
drills. Additionally post drill communications to staff as described
were pro-active in improving drill performance.
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KMS plans security drills quarterly and this would exceed the
requirements of the law and is commended.
Mrs. Climer and SRO Pierce recounted incidents where
students/staff reported suspicious activities/persons on/near the site.
Mrs. Climer and the team noted the expectation that staff be visible
in hallways during passing times. That they should be actively
watching the surroundings and on tour that is what we observed.
KMS described good procedures to review, accept deliveries and
noted deliveries happen in three designated areas.
SRO Pierce indicated she would reach out to the post office to help
staff recognize suspicious letters/packages using Postal Poster 84. Page 77 of the EOP describes tips for “Building Awareness” and is
available for KMS staff to educate themselves on potential
suspicious activity cues.
KMS has twelve response team members listed on page 111 of the
EOP. Recent construction and relocation of offices has team
members dispersed in the facility.
KMS follows the EOP protocols and utilizes the ATF Bomb Threat
Checklist. Mrs. Climer described how the front desk administrative
assistant has copy of the form in an easily reachable zone.
Staff can access the 911 system directly and Mrs. Climer was
receptive to labeling the phones with decals noting 9-9-1-1.
SRO Pierce noted she does check the system to ensure it dials
through and will check to see if dialing 9-9-1-1 results in any
connection delays.
We noted on tour an AED that was easily accessible.
The staff can access the building PA and are provided the access
code.
Criteria Comments
E. Teams and Roles In the EOP section VI. Organization and Assignment
Responsibilities’ pages 28 to 36 provide roles and responsibilities for
staff and emergency response team members.
KMS’ team does include the staff social worker and counselor.
Additionally pages 38 and 39 delineate an ICS responsibility flow
chart and note roles/responsibilities in their ICS roles.
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Mrs. Climer understood the basic components of NIMS/ICS and her
role as the “Incident Commander.”
Administration team members in discussion described their support
roles to Mrs. Climer in her Incident Commander role even though
each member may not be fully versed in the NIMS/ICS verbiage.
KMS’ Emergency Response Team is activated as needed and as
described will de-brief to review response and possible
improvements.
Criteria Comments
F. Drills All Wisconsin Schools must follow Act 143 and Wis ss. 118.07.
As described the logs of the KMS administrative assistant and Mr.
Kominski would exceed the requirements of the law.
As described KMS would comply with state requirements on drills.
KMS staff described a test using a police officer who entered the
building and then fired simulation rounds as part of a test of response
actions. (Students were not present) Testing is being done yearly.
SRO Pierce indicated a willingness to use GPD officers – non-
uniformed – to assist in testing at KMS intruder responses.
Criteria Comments
G. Visitors and Deliveries Visitors are secured in the foyer.
Visitors must buzz in to gain entrance to the office and are required
to submit to a Raptor review before being given a visitor sticker.
The requirement for Raptor review and sign in is an operational
protocol for visitors to KMS to include contractors.
As described the KMS operational procedure requires contractors to
be escorted through the building.
As described the KMS operational procedure requires that all other
visitors are escorted to their destination in the building.
KMS staff described the procedure to log deliveries.
KMS currently has no formal inspection process for deliveries and
SRO Pierce was prepared to contact the Post Office to secure Poster
84 to help staff learn cues/clues when inspecting deliveries.
Criteria Comments
H. Threat and Risk Assessment At KMS student reporting of concerns of threats and fears is most
often done via the trusted adult relationship. Though it was noted
reports have also come via the counselors.
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Per page 77 of the EOP 1-877-WI-WATCH and wiwatch.org serve
as the districts anonymous tip line.
KMS staff reporting of concerns happens via the adult relationships
established.
GSD offers an EAP. Staff rate of enrollment was not known.
Mrs. Climer explained the KMS operational protocol/procedure of
bringing appropriate resources such as the counselor, psychologist,
SRO/PD to help determine a threat level.
Page 80 and 81 of the EOP note additional resources that are
available in threat/risk assessment.
II. Technology
Criteria Comments
I. Communications The PA system at KMS is operational and staff can access it via an
access code.
Portable radios are kept by the administrative staff, counselor/pupil
services, phy-ed and the SRO.
Communications with the transportation provider is via phone.
Staff are free to dial 911 as needed.
A plain language protocol is in place at KMS and conforms to page
46 of the EOP.
Students, staff and the general public can report anonymously using
1-877-WI-WATCH and wiwatch.org.
Safety related communications updates are relayed to parents via
email, newsletters, Blackhawk Bulletin, Facebook, district web page
and, as needed ,Blackboard Connect.
The KMS Handbook also describes behavioral
expectations/consequences, protocols/procedures regarding school
safety and security.
Skyward is used to share daily announcements/communications with
parents.
At KMS Blackboard Connect is the preferred method during
emergencies as it uses Skyward for daily communications.
Criteria Comments
J. Monitoring and Surveillance Current camera count is believed to be twelve.
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Interior camera coverage is considered adequate. Currently there are
some construction related issues and not all cameras are operational
The system can be reviewed remotely at the dispatch office of the
GSD. As described this operational protocol allows for command
oversight of the facility in the event of an emergency.
The retention period is currently believed to be at least a month.
KMS has an alarm system that is nightly activated by the custodial
staff.
SRO Pierce is assigned to KMS.
During student drop off and pick up KMS staff physically monitors
those areas.
As described for most non-school building usage custodial staff is
present. Most other KMS rentals are with the Park and Recreation
Department who provide supervision. All other requests must be
approved via the procedures outlined in policy 7510.01
A weather radio is located in the main office and is monitored by the
administrative assistant.
Criteria Comments
K. Keys and IDs Mrs. Climer described how via the end of year check out procedure
the administrative assistant audits the keys and Fob’s.
The FD Knox box is located at the front entrance.
SRO Pierce noted GPD has access capabilities via district
FOB’s/Keys and are in response bags kept in squad cars.
Staff wearing of their district ID is an operational expectation.
At the end of employment staff turn in of keys is part of the checkout
process.
III. Infrastructure
Criteria Comments
L. Building Access The Sandy Hook Commission Report stated, “We must redouble our
efforts to restrict access to school buildings.
At KMS there at two main drop off/entry points and have staff
monitoring them.
At the start of the school day visitor entrance should happen at the
gold entrance.
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The office has a direct line of sight to the secured entrance and
offices can look out to the parking lot.
Signage directing visitors to the main office was not noted.
Staff can access KMS after school with permission from Mrs. Climer.
As described KMS follows board policy 7501.01 on Use of Facilities
for use outside school activities.
Criteria Comments
M. General Interior The Sandy Hook Commission Report recommends classroom doors
be lockable from inside the classroom.
The building is generally in very good condition.
It is an expectation that classroom locksets be set locked but the door
open or closed is up to the staff.
On tour all rooms checked had the lockset secured.
On tour all electrical panels were secured.
On tour all custodial and utility and mechanical doors that were
checked were found secured.
As described the KMS Operational Protocol is to secure areas when
they can be.
Installation of filaments to glass assets to “harden” them will be
implemented are part of the Office of School Safety Grant(s).
On tour unobstructed AEDs were observed.
It was noted that fire exit and severe weather location mapping was
in place in some rooms, but it was inconsistent and not in a
consistent location in each room.
Criteria Comments
N. Gymnasium The gym had appropriate matting, safety straps, light guards and an
AED present.
Criteria Comments
O. Special Areas Most hallways were well lit.
Pathways to the exits were clear.
In the shop, art and science area’s we observed the proper use of
safety equipment such as eye protection.
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The woods shop was one of the cleanest, neatest and most well
organized that we have seen. Students were cleaning the area and
interaction with the tech teacher was very positive.
The arts area – while one staff member was still dealing with some
construction related clutter – was also one of the cleanest, neatest
and well-organized art rooms we have seen.
The food science area while very active also appeared to be neat and
well organized.
Criteria Comments
P. General Exterior The exterior appeared to be well maintained.
Trees and shrubbery should be reviewed to comply with the
recommendations of CPTED principals such as: keeping shrubbery
at a maximum height of three feet and trim trees to a seven foot
height to eliminate hiding places.
Lighting systems for the building exterior and parking area appeared
to be sufficient.
Traffic patterns/routes for student drop off/pick up appears to be well
thought out to keeps cars and buses from mingling.
Exterior door signage was noted.
IV. Summary Narrative
Q. Strengths A. Climate
A strength at KMS is the administration team itself. During our
initial meeting while good natured banter and humor was present it
was clear that the team is committed do anything in its power to help
keep KMS staff, students and the general public staff and secure.
Mrs. Climer should be commended for doing one of the most
necessary yet hardest things in leadership; empower and trust her
team. As discussions continued it was clear that the strength of each
team member is utilized at KMS and they are free to give opinions to
help in building operations.
Additionally as topics and subject matters moved into areas in which
team members had more day to day operational experience and
control of Mrs. Climer freely let them describe KMS
protocols/procedures.
Having SRO Pierce full time in the building allows for the
establishment of good relationships that can provide long term
benefits for the building and district.
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Her willingness to talk to staff and students about sensitive subjects
shows that KMS and GSD are engaging students on subject matters
that impact their lives. Those personal one on one connections are
imperative to provide an environment where students feel free to talk
to staff about all the things that impact their lives.
Pride was apparent in the condition of the facility so students, staff
and the buildings and grounds department’s efforts to maintain a
positive educational environment was apparent.
On tour, staff appeared to be looking for our “visitor” sticker
And were welcoming, polite and professional.
During our visit we observed staff of all levels, administrators,
teachers, custodians interactions and all appeared appropriate and
positive.
Club/Activity posters were prevalent in the building.
The administrative staff showed willingness to review any and all of
the policies and procedures that govern the operations (safety and
security) of KMS. They are working to take the district EOP and
mold into a site-specific plan for KMS.
B. Emergency Operations Plan
The Emergency Operations Plan we were given is extensive and
provides operation protocols/procedures/resources that can assist in
the event of an emergency.
C. Preparation
KMS as described exceeds the requirement on student training for
emergencies. Training the skills that can be used in a multiplicity of
situations benefits all at KMS.
The administrative staff showed willingness to review any and all of
the policies and procedures that govern the operations (safety and
security) of KMS.
The district is working to take the district EOP and mold it into a
site-specific plan for KMS.
D. Training
Mrs. Climer expressed a willingness to use all the resources
available to her to review the training protocols/procedures at KMS.
Mrs. Climer appeared eager to ensure all students/staff receive the
appropriate/proper training to respond properly during emergency
situations.
E. Teams and Roles
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Mrs. Climer has some knowledge with the NIMS/ICS
protocols/language and is willing to use them to help in emergency
communications to ensure seamless role/responsibility
identification and transition to emergency providers during an
emergency. SRO Pierce agreed that knowledge of the ICS language
would help in response during situations.
F. Drills
KMS drills as described appear to be extensive and the debrief and
follow up communications that are given to staff will help in
making sure response actions stay responsive and response times
and actions are appropriate.
G. Visitors and Deliveries
Staff log deliveries to KMS. SRO Pierce will be talking to the local
post office to help develop and instruct staff on “cues/clues” of
suspicious packages via Postal Poster 84.
H. Threat and Risk Assessment
Mrs. Climer and her team explained strong operational protocols
used at the KMS to help determine a threat level. They described
their use of the available resources and are interested in additional
training and education in how to make the process more effective.
I. Communications
KMS use of two-way communications appeared to be engrained,
systemic, professional and appropriate.
Mrs. Climer’s use of skyward to keep ongoing communications
from the school to the parent community is commendable.
Daily announcements note students who are KMS way winners
reinforcing positive behaviors.
J. Monitoring and Surveillance
KMS staff described the camera system and their effect use of it.
K. Keys and IDs
Key and FOB audit processes and protocols at KMS appear to be
appropriate to trying to maintain control of who has access to the
building and proper record keeping.
L. Building Access
KMS follows district protocols and as described works well for
KMS.
M. General Interior
The interior of the building reflects well on the staff and students as
the building appeared very well maintained.
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N. Gymnasium
The gym appeared to be well maintained.
O. Special Areas
Science, art and tech labs were well maintained, neat and orderly.
P. General Exterior
KMS is a nice campus that appears well maintained.
R. Areas of Vulnerability and
Opportunities for Improvement
A. Climate
While developing KMS site specific EOP please seek
review/potential improvements from staff to include support staff.
B. Emergency Operations Plan
Continue efforts to revise the district EOP template and make it site
specific to the KMS.
Require all administrative staff to complete the FEMA ICS 100
course to help educate them in the ICS command structure and
terminology. With a better understanding of ICS KMS can set up
appropriate supportive roles to assist the Incident Commander in
emergency response.
While WSSCA does not specifically endorse companies we note
companies such as Fair Skies Consulting can assist in providing
historical weather data to help in planning for weather related
emergencies.
We would encourage KMS administrative staff to sign up with
NOAA to receive NOAA weather alerts. These alerts can provide
valuable information in assessing the impact of projected weather
events.
Confirm that site specific plans meet all requirements noted in Act
143 or as part of the Office of School Safety Grant(s).
C. Preparation
Ensure that all existing MOU’s for rally points/reunification sites are
up to date and contain all appropriate contact information and are
reviewed yearly.
Review with the district safety committee the appropriateness of the
contents of the emergency go bags. As an example: In the case of an
emergency evacuation in the winter months are appropriate
coverings such as Mylar emergency blankets available in the bag?
Confirm with GPD the color of the bag to ensure it easily
identifiable as an appropriate item to emergency providers during a
room by room clearing of the facility.
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Review with the district safety committee an appropriate shelter in
place kit and the items it should contain. Contents could include a
tarp, duct tape, toilet paper in a bucket. These items could help
should the students and staff have to shelter in place for a sustained
period of time.
We would encourage systemic locating of the emergency maps and
go bags near the door. This will help substitute and non-routine staff
in knowing the location of the maps and bags.
Review with the building or district safety committee the desired
protection levels of glass laminates. Review the capabilities of the
laminates to ensure they can meet the desired protection levels.
While WSSCA does not endorse any products or companies
reviewing the capabilities of products such as Tru Armor glass
laminate may help educate the committees on the full capabilities of
glass laminates.
We would encourage KMS and the district to review enrollment with
GETS (Government Emergency Telecommunications Service)
which can help administrator gain access to cell phone
communications during large emergency events.
We would encourage a review of board policies. As we reviewed
them many had last revision dates of 2011. As the building develops
site specific security/safety plans they should align to board policy.
Since 2011 protocols/procedures along with state and federal statues
may have changed and may no longer align to GSD policies.
D. Training
KMS staff described some strong operational protocols to help
ensure that staff are properly trained. Review to ensure
documentation and record retention meets the reporting
requirements of the Office of School Safety.
E. Teams and Roles
Require all administrative staff to complete the FEMA ICS 100
course to help educate them in the ICS command structure and
terminology. As noted in the report the EOP has ICS information so
staff training is needed. As appropriate, train staff to meet the
requirements of their roles.
F. Drills
Confirm location and storage of the historical records of drills at
KMS and that they conform with record retention requirements.
G. Visitors and Deliveries
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Work with the post office to help staff learn “cues/clues” to
determine if a package is suspicious and appropriate follow up
actions are warranted.
As man traps are instituted to contain visitors until access is
authorized review the use of glass laminates to harden interior foyer
glass assets.
H. Threat and Risk Assessment
Described protocols/procedures to determine a threat at the KMS
appear to be very comprehensive. Ensure those
protocols/procedures follow a “process” to ensure uniformity and
consistency based on the threat and is properly documented.
I. Communications
KMS’ use of multiple communications platforms to the greater
school community is commendable. Designating Skyward for daily
communications and Blackboard Connect for emergency
communications can help parents know when an situation has
happened.
Emergency situations increase stress levels that can impact fine
motor skills. We would encourage review/reinstitution of a flip
chart in each occupied room that provides action steps for
emergencies.
J. Monitoring and Surveillance
KMS staff are comfortable with the current number of cameras. It is
noted that construction has caused some localized black outs and
when restored a walking audit will be performed to note any
weaknesses.
K. Keys and IDs
KMS appears to have very good operational protocols on keys and
FOBs ensure that yearly audits are documented.
Use of staff IDs while an expectation was inconsistent on tour or
may have been worn in an area harder to review quickly. Remind
staff of the expectation to have the staff ID on when on duty.
Work with the SRO/GPD to establish a “wearable zone” of the staff
ID for quick identification by emergency providers during an
emergency.
L. Building Access
Building access follows the district guidelines.
M. General Interior
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We noticed on tour that some hallway lighting was turned off.
Review the reasoning to ensure that proper light levels in hallways
are maintained when hallways are occupied.
Confirm with GPD/SWAT Response teams operational protocols for
exterior window coverings and blind use during lockdowns. If
window coverings/blinds are permissible ensure they met fire code
requirements.
Review interior way finding signage to aide in quick response times.
Review the installation height of ADA class and room signage.
Review the removal of the hallway door leading to the courtyard. If
the doors is not necessary it should be removed to prevent its use
during an emergency and trapping someone in the courtyard.
Note on door from hallway to courtyard – NOT AN EXIT.
P. General Exterior
The flag pole is located at the blue office, while the main entrance is
the gold office. This may cause confusion to those unfamiliar with
the building. Emergency providers could presume the flag pole is the
main entrance and waste valuable time during an emergency.
Work with the Village of Germantown to review relocating the
physical address to Williams Drive. This will help those using a web
based application to find KMS’ correct entrance.
Relocation of the flag pole to the gold office door could help identify
it as the main entrance point.
Signage on the doors noted that visitors should report to the office.
These should be reviewed/modified to include the door number that
is the main entrance.
Review with local emergency providers the size of the door
numbering signage to ensure it can be seen from an appropriate
distance.
Review with local emergency providers the use and size of room
numbering to ensure it can be seen from an appropriate distance.
Exterior way finding signage to the gym, track and other locations
may also be helpful to emergency providers and the general public.
Establish a review process to ensure future compliance with CPTED.
S. Summarization of Observations
and Considerations for Action
KMS has a team that is committed to improvement of the facility
and development of its site-specific plan should include a whole staff
approach. Support staff can provide valuable knowledge and bring a
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unique point of view to plan review/revision. A whole staff
approach will ensure the whole of the building is safe and secure.
T. Leadership Disposition to Safety
and Security
Mrs. Climer demonstrated a profound concern for the staff and
students at the high school. In our discussions it appeared that she
has empowered her team in the decision and implementation process
at KMS. We believe this creates the critical systemic environment
necessary to improving safety and security.
The relationship with police department and the school in providing
two full time SRO’s is commendable. SRO Pierce demonstrated a
passion for keeping the students safe at school and helping them
learn life lessons beyond school.
Recent improvements via the referendum construction process have
helped to create safer spaces. Community engagement in providing
resources is critical to maintain safe and secure spaces. The school
community served by KMS will see that KMS places a priority on
keeping their children safe and secure while providing a positive
educational environment. This can help in gaining future public
support to improve the facilities and is a plus for the district.
U. Final Comments We thank Mrs. Climer, the staff at KMS and the district for its
commitment to review and improve the school districts safety and
security plans. As we met with the staff of the facilities, we were
privileged to tour we could see the district commitment to create
secure and safe environments in action.
Assessment Conducted By: Robert Ellis and Brian Koffarnus
Title/Affiliation: WSSCA Assessors
Date:
Final Report Submitted by Edward L. Dorff, PSP, Executive Director, Wisconsin School Safety Coordinators Association
12/18/2018 .
Signature Date
Revised: 082518
The WSSCA School Security Assessment Protocol was adapted from the National Clearinghouse for Educational
Facilities, Safe Schools Facilities Checklist - www.ncef.org , the Texas School Safety Center, School District Facility
safety and security audits, Wisconsin Stature 118.07, Wisconsin Department of Justice Office of School Safety, and
The Wisconsin School Safety Coordinators Association (WSSCA).
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WSSCA School Security Assessment After-Action Report
School District Germantown School District School:
School
Amy Belle
Elementary
Date and
Time:
Dec 6, 2018
@ 12 pm
District enrollment: 2672 enrollment: 402 FTE Staff: 51
Grade Levels: K-5; 0850-344pm Sq. footage: 56,682
Neighborhood Type: Rural Acreage: 7.5 7.5 Natural and
Vehicular Traffic: Light Man-made
Hazards:
Wooded Areas and County
Roads
Random visits from County
Administrator/Principal: Katie Kohel SRO: Sheriff
Assessor(s): Dan Larsen and Pat Finnemore
The assessment began with a meeting including the following people: Don Erickson and Katie Kohel
Upon completion of our assessment, an after-action review was conducted.
During this time the following items were addressed in the order they appear on the school security assessment tool.
I. Human Action
Criteria Comments
A. Climate There is active construction inside and outside of this building.
Upon entry to the school via the visitor entrance, one is held in place in a
vestibule until the main office buzzes acceptance into the main office
area. Once inside, the visitor is requested to provide a driver license. This
driver license is then processed through the RAPTOR visitor
identification system and a stick-on visitor badge is produced with “time-
sensitive” ink. When this badge is returned, it is destroyed by the
secretary.
Two exterior doors are electronically opened for student arrival and
departure and the doors are monitored by staff.
Students are not required to wear identification badges.
Students are informed of activities and opportunities for involvement via
daily announcements.
Student artwork, trophies and projects were displayed and more would be
expected after the construction process is completed.
The building was welcoming and clean but is in some disarray due to the
construction process.
Staff members accompany the well-behaved students through the
hallways as is common in elementary schools.
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Repairs are requested through the School Dude maintenance program
and repairs are made in a reasonable timeframe.
Staff are expected to teach with their classroom doors locked.
Defined sections of PBIS are shared with parents and students in an
Elementary Student Handbook with an electronic sign-off procedure. The principal and counselor utilize SWIS (School Wide Integration
System) and PBIS Tier One and Tier Two assessments to coordinate
student reviews.
Teachers are not required to submit an individual classroom management
plan but rather may modify the building plan for their own curriculum.
The principal, Special Education, Counselor and some teachers are
trained in CPI. Students are trained in Stepping Stone, problem solving
bridges and/or Zones of Regulation strategies.
A bullying prevention program is addressed in Board Policy and
communicated to the public, staff and students. A bullying flowchart was
shared with the Principal.
Mentoring programs utilize Big Sister, Kiwanis Kids, DARE, retired
adults, High School students and STEP volunteers.
Criteria Comments
B. Emergency Operations
Plan
Wis, Statute 118.07). (4)(a) Each school board and the governing body
of each private school shall have in effect a school safety plan. The
Sandy Hook Commission encourages multiple agency input into
development of the Plan.
The District-level Germantown Emergency Operations Plan is very
extensive, well written, identifies many positions and their roles. It was
developed cooperatively with the District Safety Committee,
administration, support staff, Germantown Police, Fire and Rescue
Departments and insurance companies. It incorporates the Washington
County All Hazards Mitigation Plan to determine the greatest threats to
the area. As thorough as it is, it does lack a Board of Education sign-off,
written Memoranda of Understandings with the District partners and an
adaption for Amy Belle Elementary School. This completed Plan is to be
submitted to the State by January 1, 2019. An example of a school
specific phone tree was provided to the principal.
Narrative directions for fire and severe weather were found in the
majority of classrooms as updated building drawings were not available.
A single sheet of four EOP event instructions was noted by the door.
A quick reference guide is printed on the back of each staff ID badge that
addresses emergency 9-911, Hold, Evacuation and Lockdown
instructions.
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Background checks are provided to staff and volunteers at initial hiring
and are reviewed every three years.
Administrators and school staff receive annual EOP refresher training at
the beginning of the year and at Leadership Team Meetings.
There has not been any disregard of safety procedures during this
principal’s tenure and if so, would be followed up immediately by the
principal.
Clear communication protocol is established in the EOP, but the actual
PA/phone system has installation issues to be corrected.
There are no written procedures for off-hour usage of this site. However,
building use is controlled through a School Dude permit for Park and
Recreation and Child Care Programs. Note: The High School does have
After-Hour Emergency Action Plans in the EOP for reference.
There is a written protocol for field trips requiring Principal and Parental
approval and medical needs are reviewed by the School Nurse who also
supplies a Go-Bag for the trip.
Criteria Comments
C. Preparation The District EOP is available electronically and in printed form in the
principal’s office.
The primary evacuation site for Amy Belle has been abandoned and a
replacement site should be secured.
A red nylon Go Bag containing first aid items, narrative fire and
evacuation instructions, condensed EOP protocols for fire, intruder and
evacuation, class roster, allergy information and red and green cards is
located by all classroom doors. These bags are also taken outside during
recess times. Examples of some items for a go bag were shared with the
principal.
There is no “Go Kit” for the main office.
There are no 9-911 stickers on the phones. (Work in Progress).
There is no substitute teacher informational folder available.
Thirteen relatively new hand-held radios are available for many of the
staff to use.
No staff were observed wearing a high-visibility safety vest during recess
or dismissal times.
Criteria Comments
D. Training The Sandy Hook Commission found that effective training of staff
provides the most critical, timely, and effective mechanism for resisting a
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threat to schools based on human actions. ACT 143 School Safety Grant
eligibility requires all staff receive minimum of 3 hours training in
Adverse Childhood Experiences and Trauma Informed Care before June
2019. Grant applicants must send 10% of full-time teachers and
counselors to a DOJ approved 12-hour Adolescent Mental Health
training program by August 31, 2020.
Deliveries are verified by the main office staff by comparing purchase
orders to packing slips. Law enforcement is notified if anything looks
suspicious.
All staff are empowered to call emergency services at 9-911. The District
EOP encourages building awareness and to say something if you see
something.
The eight-member Safety and Security team is CPR and First Aid
certified and all meetings are documented.
One AED is located in the main office and checked by the health room
aide.
Staff are trained in ALICE protocols and should be authorized to
implement ALICE procedures using the phone system.
There are no fire safe areas identified for staff or students as this is a
single-story building.
Student training for emergencies is limited to actual drills or events.
All staff are required to complete on-line training in the Incident
Command System. Park and Recreation supervisors are aware of the EOP protocol.
Criteria Comments
E. Teams and Roles The Director of Building and Grounds is the point person for the Safety
and Security Teams and the principal is the local leader. The local team
consists of the principal, secretaries, health aide, teacher aides, Special
Ed and a counselor.
There is no on-site SRO but Washington County Sheriff deputies
randomly stop by.
All administrators are trained on-line in IS 100, 300, 400 and 700 and all
staff are trained in IS 100 and 700.
The main office secretary monitors the main entrance for visitors which
are kept in a secured vestibule until she buzzes them inside.
Staff monitor arrival and dismissal at student exits.
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The designated Public Information Officer is the Superintendent of
Schools and his back-up is the Human Resource Director.
Criteria Comments
F. Drills All required drills are documented including 3 lockdown drills.
A “Panic Alarm” is installed in the main office.
Criteria Comments
G. Visitors and Deliveries Board of Education Policy #9150 addresses visitor protocol.
Policy and procedures are not posted on all doors as there is on-going
construction.
All visitors are required to show their identification and the secretary
processes it through the RAPTOR visitor program. A sticker badge is
given to the visitor that is time sensitive.
Deliveries are not documented at this time.
Criteria Comments
H. Threat and Risk
Assessment
There is no written threat and risk assessment process. Resources and
recommendations will be provided to the District by WSSCA.
Students contact their teacher, counselor, main office or principal to
address threat information.
Staff contact their union representative, principal or Human Resources
dept.
II. Technology
Criteria Comments
I. Communications The Public Address system is not 100% operational. This is expected to
be repaired during the construction process and training will be required.
All classroom phones are labelled with appropriate 9-911 stickers.
Thirteen two-way radios are available for staff use during recess, student
arrival, and dismissal and security concerns. The main office monitors the building weather radio.
No codes are used to identify any event communications.
There is no anonymous tip line procedure in place at this time. The EOP
states that a Germantown SD tip-line will be coming soon.
Emergency communication with parents is accomplished via phone,
text, email, Blackboard Connect, Germantown School District website
and/or Skyward.
Criteria Comments
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J. Monitoring and
Surveillance
No one at this building monitors the camera system on a regular basis.
The Superintendent, B&G Director, Principal and law enforcement are
capable of monitoring the 19 cameras on an as-needed basis. Additional
cameras are expected in the future as the majority are located outside.
An intrusion security system is armed from 11 pm until 6 am when the
Park and Recreation opens the morning day care program.
The Washington County Sheriff patrols this part of the county.
Teaching staff monitor student drop-off and pick-up, interior halls,
lunchroom and recess operations.
Before and after school hour operations are supervised by the Park and
Recreation Department staff.
The custodian secures the building after their shift at 11 pm.
Criteria Comments
K. Keys and IDs The District Business Manager’s Administrative Assistant has overall
control for all keys, identification badges and fobs.
The back side of the staff ID has the emergency phone number and
condensed instructions for Hold, Evacuation and Lockdown procedures.
A Knox box is located at the main entrance
All staff members are required to wear their photo IDs and they receive
new school IDs each year.
III. Infrastructure
Criteria Comments
L. Building Access The Sandy Hook Commission Report stated, “We must redouble our
efforts to restrict access to school buildings.
The main entrance provides a secured vestibule from which the office
secretary allows access to the main office, identifies the visitor, prints a
sticker from RAPTOR and then admits them to the school. This main
entrance is to be remodeled and provide a secure vestibule/waiting room
outside of the office.
The main entrance and door #2 are monitored by staff that walk each
class of students to the parent or bus pick-up area.
Park and Recreation staff are supposed to monitor doors and visitors for
their programs. There are no written procedures for after hour building
usage at Amy Belle Elementary except one must request usage through
the School Dude system. Note: Germantown HS does have after hour
procedures in the EOP for reference.
Criteria Comments
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M. General Interior Classroom doors use an office function lockset which allows securing the
lock from the inside. Very few classrooms were unlocked however some
offices and custodial closets were found unlocked.
The EOP has fire and severe weather diagrams but they do not show any
new construction. Upon our walkthrough, we noted narratives for fire
and severe weather room exiting directions.
A classroom had some dish soap and a custodial closet had some
unlabeled spray bottles that create a safety concern.
Some hallways contained furniture and restrooms were clean, lighted and
without graffiti.
Roof access is from inside the building.
Criteria Comments
N. Gymnasium Safety mats were located behind the main court backboards.
The AED is located in the main office and checked by the Health Aide.
Criteria Comments
O. Special Areas The boiler and mechanical rooms were locked and most electrical panels
were locked. (The unlocked panel could be due to the on-going
construction).
Fire extinguisher checks were signed-off per month.
Criteria Comments
P. General Exterior Exterior signage and numbers were lacking on some exterior doors, again
there is construction in progress.
Restrictive signage and snow fencing were found in external construction
areas to prevent uninvited access.
No classroom numbers are visible from the exterior and only one sign
prohibiting weapons was noted.
Although major construction of parking lots, deforesting, grading and
preparing for new building construction events are in progress, the
contractor appeared to provide a safe environment for the students.
This small rural elementary school does not have concerns with crime or
business in the neighborhood.
IV. Summary
Narrative
Q. Strengths A. Climate
The secured main entrance vestibule prevents visitors from having
unrestricted access to the rest of the building. This will be enhanced by
the new construction.
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The RAPTOR visitor information system is a quality tool to assess all
visitors District-Wide, especially with its timed sensitive badge.
The principal and counselor utilize SWIS (School Wide Integration
System) and PBIS Tier One and Tier Two assessments to coordinate
student reviews on a regular basis.
Multiple mentoring programs are used to foster trusting relationships.
Red Go Bags were found in every room and are used for recess, field
trips and emergency events.
All staff have been trained in ALICE protocol.
B. Emergency Operations Plan
An extensive District-level EOP is formatted with positions, roles,
NIMS/ICS language and Reunification Protocol. The EOP was written
with input from many local sources.
All staff ID badges have a short version of response actions printed on
the backside.
C. Preparation
Classroom Go-Bags are used on a regular basis and maintained.
D. Training
A School Safety and Emergency Response Team is CPR and First Aide
trained.
Administrators are trained in four levels of IS protocol.
Refresher EOP training at start of year and Administration Team
meetings is commendable.
E. Teams and Roles
A District and School Safety and Security Team is active.
It is commendable that All administrators are trained on-line in IS 100,
300, 400 and 700 and all staff are trained in IS 100 and 700.
F. Drills
The main office has a “Panic Button” alarm that is tested 3 times per
year.
Required drills are documented.
G. Visitors and Deliveries
RAPTOR visitor system is installed and used.
I. Communications
The school uses multiple avenues to communicate with parents and staff
throughout the year.
J. Monitoring and Surveillance
Teaching staff closely monitor the students during arrival, dismissal and
recess times.
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K. Keys and IDs
The District employs a strongly monitored key, FOB and ID protocol.
M. General Interior
Classroom doors can be locked from the inside of the classroom.
P. General Exterior
There is good separation of construction and students due to construction
fencing and staff monitoring.
All school buses have their engines turned off while loading students.
R. Areas of Vulnerability and
Opportunities for
Improvement
A. Climate
Extra diligence will be required during the construction period.
Consider implementing an individual classroom management plan.
B. Emergency Operations Plan
Adapt District EOP to one specifically for Amy Belle Elementary
School.
Consider reviewing additional hazards such as: Blood Borne Pathogen,
Hostage Situations, Choking and Food Contamination events for the
EOP.
Establish written Memorandums of Understandings with Police, Fire,
EMT, Transportation Company and alternate reunification sites.
Add utility locations to building diagrams within the EOP (gas meter,
main electrical panels, water shut-off, sprinkler riser, Fire Alarm Control
Panel and Intrusion Alarm panel).
The Board of Education needs to approve and sign-off on the District
EOP.
Consider written procedures for off-hour usage and ensure the user is
aware of the EOP.
C. Preparation
Secure a new evacuation site to replace the abandoned church building.
Create a substitute teacher informational folder to address principal
expectations and EOP protocols.
Provide a Go-Kit for the main office.
Have all staff wear brightly colored vests while escorting or supervising
students outside. Especially in the presence of vehicular traffic. Having
highly visible security staff can act as a deterrent and immediately
identify who is in charge.
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Expedite repairs and training for the PA and phone system.
G. Visitors and Deliveries
Implement a package delivery log.
Provide exterior door signage to direct visitors to the main entrance when
construction is completed.
H. Threat and Risk Assessment
Provide a written protocol for threat and risk assessment.
I. Communications
Expedite the repair of the PA/phone system interaction.
Provide an avenue for anonymous tips with regards to suspicious
activities or threats. The EOP states that a Germantown SD Tip-Line will
be coming soon.
J. Monitoring and Surveillance
Consider adding interior cameras and train appropriate staff how to use
the system effectively.
L. Building Access
Verify off-hour users monitor door access.
M. General Interior
Reinforce all staff to close and lock doors when they are not in the room.
Provide staff refresher training with regards to MSDS practices.
Keep all electrical panels in the hallways locked.
O. Special Areas
Lock the teacher lounge to prevent access to knives.
Eye wash bottles do not allow long term flushing of eyes.
P. General Exterior
Verify doors are numbered inside and outside in a visible manner after
the construction process.
Review classroom numbering on exterior window and prohibiting
weapon signage on exterior doors with the Safety Committee and Board
of Education.
S. Summarization of
Observations and
Considerations for Action
FIRST TIER
Finalize the Emergency Operations Plan for Amy Belle Elementary
School.
Implement an individual classroom management plan.
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Secure another reunification site to replace the abandoned church.
Provide high-visibility vests and require them to be worn by all staff
supervising students outside of the school building.
Provide a written protocol for threat and risk assessment.
SECOND TIER
Provide additional interior surveillance cameras.
Ensure the PA and phone systems work efficiently.
T. Leadership Disposition to
Safety and Security
District and Building Leaders demonstrate very strong dispositions and
attention to ensuring and maintaining the safety and security of the
students and staff of the Amy Belle Elementary School. This is portrayed
in the commitment to the new construction and openness of this
assessment process.
Principal Kohel displayed very positive and a dedicated commitment to a
safe school environment in her dismissal practice of not having the
school bus engines running while loading with students and directing
traffic herself to keep busses, parents and students all safely separated.
U. Final Comments Thank you for inviting WSSCA to work with GSD and for the welcome
and assistance we received while assessing your schools. WSSCA looks
forward to continuing to work with GSD and providing high-level
recommendations and resources for those areas noted within this report
once we have completed this project.
Assessment Conducted By: Dan Larsen and Pat Finnemore
Title/Affiliation: Assessor for Wisconsin School Safety Coordinators Association
Date: December 12, 2018
Final Report Submitted by Edward L. Dorff, PSP, Executive Director, Wisconsin School Safety Coordinators Association
.
Signature Date
Revised: 100318
The WSSCA School Security Assessment Protocol was adapted from the National Clearinghouse for Educational
Facilities, Safe Schools Facilities Checklist - www.ncef.org , the Texas School Safety Center, School District
Facility safety and security audits, Wisconsin Stature 118.07, Wisconsin Department of Justice Office of School
Safety, and The Wisconsin School Safety Coordinators Association (WSSCA).
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 1 of 13
WSSCA School Security Assessment After-Action Report
District: Germantown School District School:
County Line
Elementary
School
Date and
Time:
12-07-18 @
8:00am District School
enrollment: 2,670 enrollment: 460 FTE Staff: 66
Grade Levels: K-5 Sq. footage: 65,994
Neighborhood Type: Residential Acreage: 10.85
Natural and
Man-made
Vehicular Traffic: Generally light traffic Hazards: None
Administrator/Principal: Andy Eisenbach SRO FTE: None
Assessor(s): Patrick Finnemore & Dan Larsen
The assessment began with a meeting including the following people:
Andy Eisenbach – Principal Bruce Endlich – 3rd Grade Teacher (Stand-in Administrator)
Erika Freiburger – Counselor
Kyla Thanholt – Administrative Assistant
Upon completion of our assessment, an after-action review was conducted.
During this time the following items were addressed in the order they appear on the school security assessment tool.
I. Human Action
Criteria Comments
A. Climate The school sits in a very nice residential setting with both bus and parent
drop-off lanes on separate sides of the building. There is plenty of visitor
parking near the main entrance; however, the visitor parking spots were
not labeled with signage.
The school recently was updated and added onto and is very aesthetically
pleasing as well as being very clean throughout and well maintained.
The office staff was very friendly and helpful.
The exterior doors are numbered clockwise around the building
beginning with the main entrance (Door 1).
Students are led by teachers from their classrooms to the cafeteria,
gymnasium and other specials typical of an elementary school. If a
student has a behavioral issue in class, the teacher radios the main office
and an adult goes to the classroom to escort the child to the office.
The expectation is that teachers teach with their classroom doors closed
and locked. The majority of the doors checked during our building tour
were unlocked and open.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 2 of 13
The school utilizes PBIS with incentives and begins each school year
with an all-school assembly to cover expectations. Teachers work with
students to develop classroom posters that highlight both the classroom
and building matrices. Parents are informed on the district/school
website as well as a flier that was sent out in the summer. That flier has
been recently updated by the school.
Student discipline data is tracked through the use of SWIS. The Tier 1
team consists of representatives of all grade levels and special education,
an educational assistant, and the Principal. They are scheduled to meet
twice a month, but generally meet more frequently than that. The Tier 2
team consists of the Principal, counselor, district social worker, special
education teacher and 2 aides, and a classroom teacher. They meet every
two weeks.
The district has a formal bullying prevention program covered in School
Board Policy. The district has also adopted the See Something – Say
Something Program.
There are several mentoring programs including Big Brothers – Big
Sisters, a matching of a teacher to Tier 2 students, older students working
with younger students and a Buddy Program where entire classes are
matched-up together such as 3rd grade and kindergarten.
Criteria Comments
B. Emergency Operations
Plan
Wis, Statute 118.07). (4) (a) Each school board and the governing body
of each private school shall have in effect a school safety plan.
The Sandy Hook Commission encourages multiple agency input into
development of the Plan.
The 2013 FEMA Guide also encourages a plan. Each plan should
address the five mission areas of prevention, protection, mitigation,
response, and recovery.
The District Emergency Operations Plan is very extensive and easy to
follow. It was developed cooperatively with the District Safety
Committee, administration, teachers, support staff, the Village of
Germantown Police, Fire and Rescue Departments, the Washington
County Sheriff’s Department, and the district’s insurance company.
In addition, the EOPs incorporate the Washington County All Hazards
Mitigation Plan to determine the greatest threats to the area.
The current version of the plan has not been reviewed and approved by
the School Board which is required before it is submitted to the State of
Wisconsin by January 1, 2019.
The printed version of the EOPs in the main office was outdated (2015).
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Page 3 of 13
The district does not have copies of any MOUs with its partner agencies
as well as with entities that serve as rally points for its schools as part of
the EOP. It was indicated that MOUs do exist; however, they were not
provided as part of our assessment, and it was not clear if they are
updated annually.
The district uses ALICE as its response to an Active Threat. The initial
staff training was done two years ago in conjunction with the
Germantown Police Department and Washington County Sheriff’s
Department. Training was done at each school in the district including
holding full active shooter drills at both the high school and middle
school. In addition, a parent presentation was done at every school.
Annual ALICE refresher training for staff was done as part of an all-
district meeting at the beginning of the school year, as well as included in
the online training through Safe Schools. County Line also had an all-
staff meeting to review its emergency planning in light of all of the
changes resulting from the construction project ending.
Background checks are performed on staff at initial hiring and for
volunteers that work with children and are reviewed every three years,
and are tracked through the RAPTOR system.
The Principal and office staff have access to the PA system. A new
system will allow all staff to access the PA through the use of classroom
phones, but staff has not been trained on that to date.
There are no written procedures for off-hour usage; however, building
use is controlled through a School Dude permit process. The Rec Dept.
runs a number of after school programs, the school has a program called
Girls on the Run, and they have a Destination Imagination program
where the building remains locked. For outside groups in the evenings,
the building will have an entrance on a timed unlock for that event.
Field Trips: The procedure includes parent approval, principal approval,
and a review by the health room aide of student medical plans and
preparation of a medical kit. Lead staff members carry cell phones and a
list of students and their emergency contact information.
Bus drivers from the transportation provider, Riteway, receive company
emergency training, but nothing specific from the school district.
Criteria Comments
C. Preparation The primary rally point for the school is Crossway Church which is only
a few blocks away from the school. The school has keys for the church.
Classrooms have tornado shelter and fire evacuation route maps. Some
rooms we visited in the assessment did not have them posted.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 4 of 13
The PA system can be accessed in the main office, and the phone system
also has the capability to page using a code. The district is in the process
of implementing the phone system paging feature, and at this point there
is not a sticker on or near the phones with the paging code.
Every classroom has a recess bag with first aid supplies and other items.
They also have class rosters and red/green cards for evacuations near the
doors.
An ALICE quick reference guide is printed on the back of each staff ID
badge.
There is not a formal district-wide list of items to be included in a
substitute teacher folder.
The school has 12 two-way radios carried by the Principal, Custodian;
there are three in the main office, three in the teacher’s lounge used for
recess and other things, phy. ed, special ed. And one that is a reserve.
The school staff does not wear safety vests when outside for recess,
student arrival/dismissal supervision, or phy. ed.
Criteria Comments
D. Training The Sandy Hook Commission found that effective training of staff
provides the most critical, timely, and effective mechanism for resisting a
threat to schools based on human actions.
It was communicated that the Superintendent of Schools was taking the
lead in coordination of the Act 143 required training. As a reminder,
ACT 143 requires all staff receive a minimum of 3 hours training in
Adverse Childhood Experiences and Trauma Informed Care before June
2019, and that 10% of full-time teachers and counselors attend the DOJ
approved 12-hour Adolescent Mental Health training program by August
31, 2020.
UPS and Fed Ex packages are received in the office through Door 1.
Large packages are delivered to receiving (Door 10). If there is a
suspicious package, the school will not accept it.
All staff members are empowered to call 911, and have been trained to
use 9-911 from district phones.
The school has an alert system in place for emergencies, specifically
active threats. The system can be triggered from a blue pull station
located in the main office or by using a special code set up on the district
phone system.
The school has an AED which is located near the cafetorium and Door
10.
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Page 5 of 13
Criteria Comments
E. Teams and Roles The School Safety team is comprised of the Principal, Administrative
Assistant, Third Grade Teacher, and Counselor. There are 6-8 staff
members trained in CPR/First Aid.
The district does define roles and duties of safety and security team
members using NIMS, and all administrators are trained online in IS-
100, 300, 400 and 700 as well as all staff members being trained in IS –
100 and 700.
The office staff monitors the controlled entrance at Door 1 – this will be
discussed in greater detail later in the report.
Student Arrival:
• The Before School Care program is run by the Park and Rec Dept.
and uses the gymnasium. Parents dropping students off must call
a phone number to reach the Before School Care staff to come and
let a child into the building through Door 10 as the doors remain
locked. There are approximately 65 students in that program.
• The busses drop students off in front of the school and students
enter through Doors 1 and 14.
• The parent drop-off loop is in the rear of the building, and
students enter through Door 10.
• Door 10 is unlocked at 8:35am and locked again at 8:50am. This
is automated and controlled by the Administrative Assistant to the
Business Manager
• Door 10 was not monitored for about 5 minutes while unlocked
until staff arrived at the Door at 8:40am
• Doors 1 and 14 remain locked and staff are present at those doors
to let students enter the school from the bus drop-off loop
• Once students enter the building they are expected to go to their
classrooms.
Student Dismissal:
• The busses park in both the front and back of the school at
dismissal time, and students exit through Doors, 1, 10 and 14.
• Parent pick-up of students is done on the playground, and
students exit through Door 12.
• Students that participate in the After-School Care program (Kid’s
Club) in the gymnasium and students being picked up by their
parents are released at 3:40pm.
• Students that are on the back-door busses are released at 3:42pm.
• Students that are on the front door busses are released at 3:44pm.
• The exterior doors are not unlocked during student dismissal.
The District Administrator is the contact person for media inquiries in the
event of an emergency with the HR Director as his back-up.
WSSCA Wisconsin School Safety Coordinators Association
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Page 6 of 13
Criteria Comments
F. Drills All Wisconsin Schools must follow Act 143 and Wis ss. 118.07.
The school holds monthly fire drills, an annual tornado drill, and
generally has had three or four safety/security drills each year. Those
drills have been lockdown drills using their ALICE training skills.
Two tornado drills per year are required by law.
As mentioned in a previous section, the school has an alert system in
place for emergencies, specifically active threats. The system can be
triggered from a blue pull station located in the main office or by using a
special code set up on the district phone system. That system is tested at
least three times a year as part of the lockdown drills. The system has
several notification avenues outside of the building including:
• Automated notification to the police dispatch center phone
• Text notification to police officers that have signed up and use
police department issued cell phones.
• Auto generated emails to various district and law enforcement
personnel
Drills are all recorded and logged per State and Federal requirements.
Criteria Comments
G. Visitors and Deliveries All visitors enter through Door 1. The school has a controlled secure
entrance that requires visitors to enter the school through the main office.
Visitors check in with the office staff and are required to show their
identification. The ID is processed through the RAPTOR visitor
management system which generates a visitor sticker badge that includes
the person’s picture as well as the date and time of arrival. The ink on
the sticker is time sensitive and will begin the blur in about 12 hours.
Visitors are also required to sign in and out on a traditional visitor log
book.
Contractors are also required to check-in as visitors if they enter the
school.
Deliveries are managed by the Administrative Assistant, and receipts are
stamped received and those receipts are filed.
Criteria Comments
H. Threat and Risk
Assessment
It is reinforced to the students to bring forward any threats, fears, or
concerns. The staff interviewed feels that students are comfortable in
talking to an adult whether it is a teacher, counselor, administrator, etc. Threats would be forwarded by staff members to the Principal, 3rd Grade
Teacher or Counselor to investigate. The process would include
involvement by police officers as necessary. It includes interviewing
those involved and any witnesses, and communicating with parents.
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Page 7 of 13
The district has a referral process to Acute Care Services which is the
crisis line for Washington County.
There is an Employee Assistance Program coordinated through the HR
Department.
II. Technology
Criteria Comments
I. Communications There are some issues in a couple of classrooms with the PA system; the
district is working with contractors to rectify those problems.
As mentioned in a previous section, the school has 12 two-way radios
which have channels to work within the building and district-wide.
As mentioned earlier, 9-911 is used from the district phones to contact
the 911 call center.
The school uses clear language and not codes in all forms of
communication related to emergencies or suspicious activities.
The district does not have an anonymous tip line for students to use to
report threats or suspicious activity.
Communication to parents in the event of an emergency would be done
through Blackboard Connect.
Criteria Comments
J. Monitoring and
Surveillance
The school has 17 cameras, some of which are not online yet. The only
interior camera is in the hallway outside the main office. The camera
system is an integrated district-wide system.
Within the school, only the main office has access to the camera system.
In addition, the Buildings & Grounds Director all have access to the
camera system, as does the local police department dispatcher. In
addition, there is cloud access for authorized users.
The district retains approximately 30 days of video footage.
The school has not performed a “walking test” of the camera system
although with only one interior camera, a “walking test” is not necessary.
The building has a motion detection system which is armed from
11:00pm to 6:30am on weekdays as well as every weekend.
The school does get police support from the SRO located at Kennedy
Middle School and random visits from the Germantown Police
Department.
The school has a weather radio in the main office.
Criteria Comments
WSSCA Wisconsin School Safety Coordinators Association
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Page 8 of 13
K. Keys and IDs Billie Jo Mohn who is the Administrative Assistant to the Business
Manager, oversees key management for the high school and all other
schools in the district.
Staff are required to wear their ID’s.
If a staff member retires or otherwise leaves the district, Billie Jo Mohn
and/or the HR Department is contacted to collect keys and ID’s.
There is a Knox box for quick access to the school by the Fire
Department.
III. Infrastructure
Criteria Comments
L. Building Access The Sandy Hook Commission Report stated, “We must redouble our
efforts to restrict access to school buildings.
The details of student and visitor access to the school were covered in
previous sections of this report.
Criteria Comments
M. General Interior The Sandy Hook Commission Report recommends classroom doors be
lockable from inside the classroom.
The building was very clean and well-lit and well maintained.
There was no graffiti or signs of vandalism.
The doors and locks were in good condition. Most of the door hardware
was new, and the district uses an office function lockset for classroom
doors. This design allows the doors to be locked from inside the
classroom.
Doors in the majority of classrooms checked were unlocked and open.
Electrical panels located in common areas such as hallways were locked.
Criteria Comments
N. Gymnasium None
Criteria Comments
O. Special Areas None
Criteria Comments
P. General Exterior Overall, there were no safety concerns on the exterior of the school
Roof access is via a roof hatch on the inside of the building.
IV. Summary Narrative
Q. Strengths A. Climate
The school recently was updated and added onto and is very aesthetically
pleasing as well as being very clean throughout and well maintained.
The office staff was very friendly and helpful.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 9 of 13
Students are led by teachers from their classrooms to the cafeteria,
gymnasium and other specials typical of an elementary school. If a
student has a behavioral issue in class, the teacher radios the main office
and an adult goes to the classroom to escort the child to the office.
The school utilizes PBIS with incentives and begins each school year
with an all-school assembly to cover expectations. Student discipline
data is tracked through the use of SWIS. The school has Tier 1 and Tier
2 PBIS teams that meet regularly to review and evaluate data.
The district has a formal bullying prevention program covered in School
Board Policy. The district has also adopted the See Something – Say
Something Program.
There are several mentoring programs at the school.
B. Emergency Operations Plan
The District Emergency Operations Plan is very extensive and easy to
follow. It was developed cooperatively with the District Safety
Committee, administration, teachers, support staff, the Village of
Germantown Police, Fire and Rescue Departments, the Washington
County Sheriff’s Department, and the district’s insurance company. In
addition, the EOPs incorporate the Washington County All Hazards
Mitigation Plan to determine the greatest threats to the area.
The district uses ALICE as its response to an Active Threat. Annual
ALICE refresher training for staff was done as part of an all-district
meeting at the beginning of the school year, as well as included in the
online training through Safe Schools.
Background checks are performed on staff at initial hiring and for
volunteers that work with children and are reviewed every three years,
and are tracked through the RAPTOR system.
C. Preparation
The primary rally point for the school is Crossway Church is an excellent
choice and is only a few blocks away from the school. The school has
keys for the church.
An ALICE quick reference guide is printed on the back of each staff ID
badge.
D. Training
All staff members are empowered to call 911, and have been trained to
use 9-911 from district phones.
The school has an alert system in place for emergencies, specifically
active threats. The system can be triggered from a blue pull station
located in the main office or by using a special code set up on the district
phone system.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 10 of 13
E. Teams and Roles
The district defines roles and duties of safety and security team
members using NIMS, and all administrators are trained online in IS-
100, 300, 400 and 700 as well as all staff members being trained in IS –
100 and 700.
The school has a very controlled procedure for drop-off and pick-up from
the Before and After School Care program. Parents must call a phone
number to reach the staff to come and let a child into or out of the
building through Door 10 as the doors remain locked.
F. Drills
The alert system is tested at least three times a year as part of the
lockdown drills. The system has several notification avenues outside of
the building including:
• Automated notification to the police dispatch center phone
• Text notification to police officers that have signed up and use
police department issued cell phones.
• Auto generated emails to various district and law enforcement
personnel
G. Visitors and Deliveries
All visitors enter through Door 1. The school has a controlled secure
entrance that requires visitors to enter the school through the main
office.
Visitors are required to show their identification to the office staff
member greeting them. The ID is processed through the RAPTOR
visitor management system which generates a visitor sticker badge that
includes the person’s picture as well as the date and time of arrival.
Contractors working within the school are required to sign in/out in the
main office similar to other visitors.
I. Communications
The school uses clear language and not codes in all forms of
communication related to emergencies or suspicious activities.
J. Monitoring and Surveillance
The camera system is an integrated district-wide system. The main
office at the school and the Buildings & Grounds Director have access to
the camera system, as does the local police department dispatcher. In
addition, there is cloud access for authorized users.
The district retains approximately 30 days of video footage.
K. Keys and IDs
Staff are required to wear their ID’s.
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Page 11 of 13
M. General Interior
The building was very clean and well maintained and there was no
graffiti or signs of vandalism.
The doors and locks were in good condition. Most of the door hardware
was new, and the district uses an office function lockset for classroom
doors. This design allows the doors to be locked from inside the
classroom.
R. Areas of Vulnerability and
Opportunities for
Improvement
A. Climate
The expectation is that teachers teach with their classroom doors closed
and locked. However, the majority of the doors checked during our
building tour were unlocked and open.
B. Emergency Operations Plan
The current version of the EOP has not been reviewed and approved by
the School Board which is required before it is submitted to the State of
Wisconsin by January 1, 2019.
The district does not have copies of any MOUs with its partner agencies
as well as with entities that serve as rally points for its schools as part of
the EOP. It was indicated that MOUs do exist; however, they were not
provided as part of our assessment, and it was not clear if they are
updated annually.
C. Preparation
Classrooms have tornado shelter and fire evacuation route maps;
however, some rooms visited did not have them posted.
The school does not have go-bags for teachers to take during an
evacuation. A recess bag is in every classroom with first aid supplies
and other items. Class rosters and red/green cards for evacuations are
near the doors.
There is no formal district-wide list of items to be included in a substitute
teacher folder.
The school staff does not wear safety vests when outside for recess,
student arrival/dismissal supervision, or phy. ed.
D. Training
The students have not been formally trained on ALICE outside of the
lockdown drills.
The PA from the phone system doesn’t function yet, and staff have not
been trained on how to use it.
E. Teams and Roles
The school has a safety team; however, that team should be formalized
and have a regular meeting schedule.
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Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 12 of 13
As part of the student arrival procedure, Door 10 is unlocked at 8:35am
and locked again at 8:50am. This is automated and controlled by the
Administrative Assistant to the Business Manager. Door 10 was not
monitored for about 5 minutes while unlocked until staff arrived at the
Door at 8:40am
I. Communications
There are some issues in a couple of classrooms with the PA system; the
district is working with contractors to rectify those problems.
The district does not have an anonymous tip line for students to use to
report threats or suspicious activity.
J. Monitoring and Surveillance
The school has only 17 cameras, some of which are not online yet. The
only interior camera is in the hallway outside the main office. A school
this size would better served by approximately 32 cameras.
S. Summarization of
Observations and
Considerations for Action
WSSCA offers the following recommendations in two categories, first-
tier and second-tier based on time, budgets and dispositions required to
make changes.
FIRST-TIER:
• Emphasize the expectation that all teachers teach with their
classroom doors locked, and that unattended classrooms are also
locked.
• Ensure that the Emergency Operations Plan is reviewed and
approved by the School Board and includes a sign-off page.
• Add copies of any MOUs with its partner agencies to the EOPs
• Update and ensure that every classroom and office have fire
evacuation and tornado shelter routes posted near the door.
• Upgrade the existing recess bags by adding class rosters,
simplified EOP information, and a flashlight at a minimum to
become evacuation Go-Bags.
• Print out an updated copy of the EOP for the main office Go-Bag.
• Develop a standardized substitute teacher folder including
emergency information such as fire and weather maps, simplified
EOPs, class roster, student medical information, and parent and
school emergency contact information.
• Consider having staff wear safety vests and using hands free
option for two-way radios used for recess and student
arrival/dismissal supervision.
• The school has a safety team; however, that team should be
formalized and have a regular meeting schedule.
• A dedicated staff member must monitor Door 10 for the entire
time that it is unlocked each morning during student arrival.
• The remaining issues with the PA system need to be addressed.
SECOND TIER:
• The district should pursue an anonymous tip line for students or
others to use to report suspicious activity or concerns if they are
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Page 13 of 13
uncomfortable contacting staff or police directly. The DOJ
Office of School Safety is developing such a system and many
insurance companies will financially support this type of
initiative.
• Develop lesson plans or some form of training process to
supplement the ALICE drills. Although they are not endorsed by
WSSCA, we can provide an electronic copy of the Kenosha
Unified School District ALICE lessons plans for grades 9-12.
• The number of cameras at the school is low as compared to other
elementary schools of similar size. Most notably, only having
one camera serving the interior of the school is inadequate.
T. Leadership Disposition to
Safety and Security
The District and County Line Elementary School Safety Team
demonstrate a strong disposition and attention to ensuring and
maintaining the safety and security of the students and staff of County
Line Elementary School and the Germantown School District.
All administrators and staff with whom we engaged during our
assessment were open to suggestions and thoroughly forthcoming about
strengths and challenges of their process, policies and facilities.
These attitudes along with the commitment of resources from the
Germantown School District are clear evidence of a genuine desire to
make and keep their schools safe and secure.
U. Final Comments Thank you for inviting WSSCA to work with the Germantown School
District and for the welcome and assistance we received at County Line
Elementary School. WSSCA looks forward to continuing to work with
Germantown Schools and providing high-level recommendations and
resources for those areas noted within this report.
Assessment Conducted By: Patrick Finnemore & Dan Larsen
Title/Affiliation: WSSCA Safety Assessment Team
Date: December 14, 2018
Final Report Submitted by Edward L. Dorff, PSP, Executive Director, Wisconsin School Safety Coordinators Association
.
Signature Date
Revised: 100318
The WSSCA School Security Assessment Protocol was adapted from the National Clearinghouse for Educational
Facilities, Safe Schools Facilities Checklist - www.ncef.org , the Texas School Safety Center, School District
Facility safety and security audits, Wisconsin Stature 118.07, Wisconsin Department of Justice Office of School
Safety, and The Wisconsin School Safety Coordinators Association (WSSCA).
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 1 of 11
WSSCA School Security Assessment After-Action Report
MacArthur Dec 7, 2018
School District Germantown School:
School
Elementary School Date and Time: @ 12pm
District enrollment: 2672 enrollment: 380 FTE Staff: 54
Grade Levels: K-5 Sq. footage: 67,713
Neighborhood Type: Residential, Business Acreage: 7.52
Natural and
Vehicular Traffic: Man-made
Light on main roads Hazards:
As needed from
Administrator/Principal: Steven Williams SRO: Kennedy MS or GPD
Assessor(s): Dan Larsen and Pat Finnemore
The assessment began with a meeting including the following people:
Steven Williams, Daren Schwarten
Upon completion of our assessment, an after-action review was conducted.
During this time the following items were addressed in the order they appear on the school security assessment tool.
I. Human Action
Criteria Comments
A. Climate New construction and some remodeling occurred this year and punch list
items are still being worked on.
Visitor parking is located by the main entrance.
Upon entry to the school via the visitor entrance, one is held in place in a
vestibule until the main office buzzes acceptance into the main office area.
Once inside, the visitor is requested to provide a driver license. This
driver license is then processed through the RAPTOR visitor
identification system and a stick-on visitor badge is produced with “time
sensitive” ink. When this badge is returned, it is destroyed by the
secretary.
Five doors are electronically opened for student arrival and the doors are
monitored by staff.
Students are informed of activities and opportunities for involvement via
daily announcements.
Student artwork, trophies and projects were displayed and more would be
expected after completion of the construction process.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 2 of 11
The building environment was welcoming, clean and portrayed pride in
appearance.
Staff members accompany the well-behaved students through the
hallways as is common in elementary schools.
Repairs are requested through the School Dude maintenance program
and repairs are made in a reasonable timeframe.
There were no expectations of the teachers to keep classroom doors
closed and/or locked.
An Elementary Handbook documents a written school discipline plan.
The principal tries to solve any issues early by talking with the student
and using loss of privileges or suspensions as deterrents. There is no
sign-off required of the parent with regards to this plan.
Student discipline data is collected through SWIS (School Wide
Integration System) and PBIS Tier One and Tier Two assessments.
Teachers are not required to submit an individual classroom management
plan.
The principal and some teachers have received Crisis Intervention
training.
A bullying prevention program is addressed in Board Policy and
communicated to the public, staff and students on-line and in an
Elementary Handbook.
There are no formal mentoring program groups. Some staff are assigned
as mentors to students and do something positive for 15 minutes. Some
3rd graders work with kindergarten students and there are two Buddy-
Benches” at the school. Some STEP volunteers may also get involved.
Criteria Comments
B. Emergency Operations
Plan
Wis, Statute 118.07. (4) (a) Each school board and the governing body
of each private school shall have in effect a school safety plan. The
Sandy Hook Commission encourages multiple agency input into
development of the Plan.
The District-level Germantown Emergency Operations Plan is very
extensive, well written, identifies many positions and their roles. It was
developed cooperatively with the District Safety Committee,
administration, support staff, Germantown Police, Fire and Rescue
Departments and insurance companies. It incorporates the Washington
County All Hazards Mitigation Plan to determine the greatest threats to
the area. As thorough as it is, it does lack a Board of Education sign-off,
written Memorandums of Understandings with the District partners and
an adaptation for MacArthur Elementary School. This completed Plan is
to be submitted to the State by January 1, 2019. An example of a school
specific phone tree was provided to the principal.
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Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 3 of 11
Building diagrams showing fire exit routes and safe severe weather
locations were found in the classrooms. The locations of these diagrams
were inconsistently placed in the classrooms.
A condensed copy of the District EOP was found in the “Fire Folder”. A
quick reference guide is printed on the back of each staff ID badge.
Background checks are conducted on staff and volunteers at initial hiring
and are reviewed every three years. Administrators and school staff receive annual EOP refresher training at
the beginning of the year and at Leadership Team Meetings.
There has not been any disregard of safety procedures during this
principal’s tenure. Any disregard for safety procedures would be
addressed immediately.
Clear communication protocol is established in the EOP, but the
PA/phone system needs repairs and the staff need training in its use.
There are no written procedures for off-hour building usage at this site.
However, building use is controlled through a School Dude permit for
Park and Recreation and Child Care Programs. Note: The High School
does have After-Hour Emergency Action Plans in the EOP for reference.
There is a written protocol for field trips requiring Principal and Parental
approval and medical needs are reviewed by the School Nurse who also
supplies a Go-Bag for the trip.
Criteria Comments
C. Preparation A condensed version of the District EOP is located in each classroom in
the “Fire Folder” along with Red/Green cards, a class list and out dated
inconsistent building drawings.
There were no “Go-Bags” found in the classrooms. Examples of Go-Bag
contents were shared with the principal.
There is no “Go Kit” for the main office.
9-911 Stickers are on the classroom phones.
The substitute teacher informational folder needs updating.
12 hand-held radios are available for staff to use.
No staff were observed wearing a high-visibility safety vest during recess
or at dismissal time.
Criteria Comments
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 4 of 11
D. Training The Sandy Hook Commission found that effective training of staff
provides the most critical, timely, and effective mechanism for resisting a
threat to schools based on human actions.
ACT 143 School Safety Grant eligibility requires all staff receive
minimum of 3 hours training in Adverse Childhood Experiences and
Trauma Informed Care before June 2019.
Grant applicants must send 10% of full-time teachers and counselors to
a DOJ approved 12-hour Adolescent Mental Health training program by
August 31, 2020.
Deliveries are verified by the main office staff by comparing purchase
orders to packing slips.
All staff are empowered to call emergency services at 9-911. The District
EOP encourages building awareness and to say something if you see
something.
The majority of the Safety and Security team is CPR and First Aid
certified and team meetings are documented.
The one AED by the Gym is checked monthly by the health aide.
Staff are trained in ALICE protocols.
Student training for emergencies is accomplished through the required
drills.
All staff are required to complete on-line training in Incident Command
System.
Park and Recreation supervisors are aware of the EOP.
Criteria Comments
E. Teams and Roles The Director of Building and Grounds is the point person for the Safety
and Security Teams and the principal is the local leader. The local team
consists of the principal, secretary and 3 teachers.
There is no on-site SRO but Germantown Police and/or SRO from
Kennedy Middle School come as needed.
All administrators are trained on-line in IS 100, 300, 400 and 700 and all
staff are trained in IS 100 and 700.
The office secretary monitors the main entrance for visitors which are
kept in a secured vestibule until she buzzes them into the Main Office.
Staff monitor doors for arriving students and bus drivers walk students to
their bus.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 5 of 11
The designated Public Information Officer is the Superintendent of
Schools and his back-up is the Human Resource Director.
Criteria Comments
F. Drills Drills are documented. The blue colored “Panic Button” has not been
used as it was newly installed.
Criteria Comments
G. Visitors and Deliveries Board of Education Policy #9150 addresses visitor protocol.
All visitors are required to show their identification and the secretary
processes it through the RAPTOR visitor program. A sticker badge is
given to the visitor that has time sensitive ink.
Visitor policy signage is posted on exterior doors.
Deliveries are not logged at this time.
Criteria Comments
H. Threat and Risk
Assessment
There is no written threat and risk assessment process. Resources and
recommendations will be provided to the District by WSSCA.
Students contact their teacher, counselor, main office or principal to relay
threat information.
Staff contact their union representative, principal or Human Resources
department.
II. Technology
Criteria Comments
I. Communications The Public Address system is not 100% operational. This is expected to
be repaired during the final construction process and training will be
required.
All classroom phones are labelled with appropriate 9-911 stickers.
12 two-way radios are available for staff use during recess, student
arrival and dismissal and security.
The main office monitors the building weather radio.
No codes are used to identify any event communications.
There is no anonymous tip line procedure in place at this time. The EOP
states that a Germantown SD tip-line will be coming soon.
Emergency communication with parents is accomplished via phone, text,
email, Blackboard Connect, Germantown School District website and/or
Skyward.
Criteria Comments
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 6 of 11
J. Monitoring and
Surveillance
No one at this building monitors the 24-camera system on a regular basis.
There are 6 cameras that are inoperative and no one knew how to work
the system during our visit. The Superintendent, B&G Director,
Principal and law enforcement are capable of monitoring the surveillance
system on an as-needed basis.
Teaching staff monitor student drop-off and pick-up, interior halls,
lunchroom and recess operations.
Contracted bus drivers meet their riders inside the gym and walk the
students to their correct bus at school dismissal. The electronic doors at
door #2 are unlocked and unmonitored for 15 minutes at dismissal.
.
An intrusion security system is armed from 11 pm until 630 am.
Criteria Comments
K. Keys and IDs The District Business Manager’s Secretary has overall control for all
keys, identification badges and fobs.
The back side of the staff ID have the emergency phone number (9-911)
and condensed information about Hold, Evacuation and Lockdown
protocols.
A Knox box is located at the main entrance
Most staff members were observed wearing their school photo ID.
III. Infrastructure
Criteria Comments
L. Building Access The Sandy Hook Commission Report stated, “We must redouble our
efforts to restrict access to school buildings.
The main entrance provides a secured vestibule from which the office
secretary allows access to the main office, identifies the visitor, prints a
sticker from RAPTOR and then admits them to the school.
Park and Recreation staff are to monitor doors and visitors for their
programs.
There are no written procedures for after hour building usage at
MacArthur Elementary except one must request usage through the School
Dude system. Note: Germantown HS does have after hour procedures in
the EOP for reference.
Criteria Comments
M. General Interior Classroom doors use an office function lockset which allows securing the
lock from the inside.
We found inconsistencies with regards to classroom doors being open,
doors being closed and doors being locked.
Most electrical panels and custodial closets were found to be locked.
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Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 7 of 11
Hallways and restrooms were well lit, clean and without graffiti.
We found inconsistencies with regards to monthly fire extinguisher
checks.
Some classrooms had window coverings on the door and side lights.
Classrooms had fire exiting and severe weather drawings along with a
“Fire Folder” containing a condensed EOP.
Roof access is obtained via a “ships ladder” located on the exterior of the
building.
Criteria Comments
N. Gymnasium Safety mats were located behind the main court backboards
Criteria Comments
O. Special Areas The Teacher Lounge door was open and unlocked.
Criteria Comments
P. General Exterior Special Lite exterior doors were numbered inside and outside. However,
when the inside vestibule doors were held open via kick downs, the
inside numbers were not visible.
No classroom numbers are visible from the exterior and only one sign
prohibiting weapons was noted.
Mechanicals and utility meters were secured within protective
enclosures.
Play equipment appeared age appropriate.
Principles of Crime Prevention Through Environmental Design were
followed.
IV. Summary Narrative
Q. Strengths A. Climate
The secured main entrance vestibule prevents visitors from having
unrestricted access to the rest of the building.
The RAPTOR visitor information system is a quality tool to assess all
visitors District-Wide, especially with its timed sensitive badge.
The principal and counselor utilize SWIS (School Wide Integration
System) and PBIS Tier One and Tier Two assessments to coordinate
student reviews on a regular basis.
All staff have been trained in ALICE protocol and should be able to
initiate procedures using the phone system, when it is repaired.
A School Safety and Emergency Response Team is CPR and First Aide
trained.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 8 of 11
B. Emergency Operations Plan
An extensive District-level EOP is formatted with positions, roles,
NIMS/ICS language and Reunification Protocol. The EOP was written
with input from many local sources.
All staff ID badges have a short version of response actions printed on
the backside.
D. Training
Administrators are trained in four levels of IS protocol.
Refresher EOP training at start of year and Administration Team
meetings is commendable.
E. Teams and Roles
A District and School Safety and Security Teams are active.
G. Visitors and Deliveries
RAPTOR visitor system is installed and used.
I. Communications
The school uses multiple avenues to communicate with parents and staff
throughout the year.
K. Keys and IDs
The District employs a strongly monitored key, FOB and ID protocol.
M. General Interior
Classroom doors can be locked from the inside of the classroom.
P. General Exterior
Excellent separation of students, busses and parents during arrival and
dismissal times were noted.
All school buses have their engines turned off while loading students.
R. Areas of Vulnerability and
Opportunities for
Improvement
A. Climate
Consider implementing an individual classroom management plan.
B. Emergency Operations Plan
Adapt the District EOP to one specifically for MacArthur Elementary
School.
Consider reviewing additional hazards such as: Blood Borne Pathogen,
Hostage Situations, Choking and Food Contamination events.
Establish written Memorandums of Understandings with Police, Fire,
EMT, Transportation Company and alternate reunification sights.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 9 of 11
Add utility locations to building diagrams within the EOP (gas meter,
main electrical panels, water shut-off, sprinkler riser, Fire Alarm Control
Panel and Intrusion Alarm panel).
The Board of Education needs to approve and sign-off on the District
EOP.
Consider written procedures for off-hour usage and ensure the user is
aware of the EOP.
C. Preparation
Create a substitute teacher informational folder to address principal
expectations and EOP protocols.
Provide a Go-Kit for the main office.
Provide “Go Bags” for classroom use.
Have all staff wear brightly colored vests while escorting or supervising
students outside, especially in the presence of vehicular traffic. Having
highly visible security staff can act as a deterrent and immediately
identify who is in charge.
Expedite repairs and training for the PA and phone system.
Be consistent with fire evacuation and severe weather drawings in all
classrooms and the stored location of them.
D. Training
Provide conflict resolution training for staff and students.
E. Teams and Roles
Formalize School Safety and Security Team with roles and mental
health professional.
F. Drills Practice a “Panic Button Drill”.
G. Visitors and Deliveries
Implement a package delivery log.
H. Threat and Risk Assessment
Provide a written protocol for threat and risk assessment.
I. Communications
Expedite the repair of the PA/phone system interaction.
Provide an avenue for anonymous tips with regards to suspicious
activities or threats. The EOP states that a Germantown SD Tip-line will
be coming soon.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 10 of 11
J. Monitoring and Surveillance
Repair the defective surveillance cameras.
Consider adding interior cameras and train appropriate staff how to use
the system effectively.
L. Building Access
Verify off-hour users monitor door access.
Door 2 is electronically unlocked to allow bus drivers to enter the gym
and is not monitored by staff for unauthorized access. Any doors that are
unlocked should be physically monitored.
M. General Interior
Implement expectations that all classroom locksets will be locked at all
times.
Reinforce the expectation that all staff close and lock doors when they
are not in the room.
Provide staff refresher training with regards to MSDS practices.
Keep all electrical panels in the hallways locked.
Review the practice of covering window glass into classrooms with the
Safety Committee and the Germantown Police Department.
O. Special Areas
Lock the teacher lounge to prevent access.
Eye wash bottles do not allow long term flushing of eyes.
P. General Exterior
Review classroom numbering on exterior window and prohibiting
weapon signage on exterior doors with the Safety Committee and Board
of Education.
S. Summarization of
Observations and
Considerations for Action
FIRST TIER
Finalize the Emergency Operations Plan for MacArthur Elementary
School.
Implement an individual classroom management plan.
Provide high-visibility vests and require them to be worn by all staff
supervising students outside of the school building.
Provide a written protocol for threat and risk assessment.
Establish expectations to keep classroom doors closed and locked when
students are present.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 11 of 11
SECOND TIER
Provide additional interior surveillance cameras.
Ensure the PA and phone systems work efficiently.
T. Leadership Disposition to
Safety and Security
District and Building Leaders demonstrate very strong dispositions and
attention to ensuring and maintaining the safety and security of the
students and staff of the MacArthur Elementary School. This is portrayed
in the commitment to the new construction and openness of this
assessment process.
U. Final Comments Thank you for inviting WSSCA to work with GSD and for the welcome
and assistance we received while assessing your schools. WSSCA looks
forward to continuing to work with GSD and providing high-level
recommendations and resources for those areas noted within this report
once we have completed this project.
Assessment Conducted By: Dan Larsen and Pat Finnemore
Title/Affiliation: Assessor for Wisconsin School Safety Coordinators Association
Date: December 14, 2018
Final Report Submitted by Edward L. Dorff, PSP, Executive Director, Wisconsin School Safety Coordinators Association
.
Signature Date
Revised: 100318
The WSSCA School Security Assessment Protocol was adapted from the National Clearinghouse for Educational
Facilities, Safe Schools Facilities Checklist - www.ncef.org , the Texas School Safety Center, School District
Facility safety and security audits, Wisconsin Stature 118.07, Wisconsin Department of Justice Office of School
Safety, and The Wisconsin School Safety Coordinators Association (WSSCA).
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 1 of 14
WSSCA School Security Assessment After-Action Report
Rockfield Dec.7, 2018 12:30
District: German Town School: Elementary Date and Time: pm District School
enrollment: 3926 enrollment: 351 FTE Staff: 30
Grade Levels 3K – 5th Sq. footage: 64,657
Neighborhood Type: Rural Acreage:
Natural and Light, most students ride the bus, well Man-made
Vehicular Traffic: organized. Hazards:
Administrator/Principal: Superintendent – Jeffery Holmes SRO FTE: District – 2 FT E ’s
Assessor(s): Robert Ellis and Brian Koffarnus
The assessment began with a meeting including the following people:
Principal - Dr. Dana Croatt, Robert Ellis and Brian Koffarnus
Upon completion of our assessment, an after-action review was conducted.
During this time the following items were addressed in the order they appear on the school security assessment tool.
I. Human Action
Criteria Comments
A. Climate The school is located in a rural area with some fencing in place to
establish boundaries and there is signage in place to direct visitor to
the correct location to enter the building.
Messages of reinforcing of positive behavior and achievement were
seen while touring the hallway and classrooms. Also, areas of the
building had student art work openly display.
The building had a single point of entry for all. Students were held
in large group areas and only allowed to enter the academic areas
when the bell rang.
Interior doors near the office could be closed/locked so that parents
could wait in the Cafeteria, away from the rest of the building, at the
end of the day.
Staff were also present and walked with students at passing time.
After lunch, we observed students sitting quietly on a bench in the
hallway waiting for their Teacher to return before they entered the
classroom.
Staff members are required to wear ID badges and we found most
staff to be doing so.
Dr. Croatt described how staff are trained in communications
expectations to help students develop and maintain positive
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 2 of 14
behaviors and climate. Dr. Croatt has developed the Rockfield Way
as a way to enforce positive behavior with students, Students meet
personally with Dr. Croatt to discuss the situation and to develop a
step by step plan so that behavior is not used again.
As part of the PBIS Tier 2, the schools mental health team will meet
on all referrals and develop a plan based on severity of behavioral
issues. They also track data.
Dr. Croatt has an all school assembly to review the handbook and
there are weekly video announcements. Communications with the
families are electronic.
Rockfield has a School Counselor and they share a Social Worker
with Kennedy Middle School. The Board of Education has made a
strong effort and commitment to have a Specialist in place to assist
with positive relationships with students.
No Bully Zone, building positive relationships, PBIS Policy, Focus
on Character – Kindness Assembly and 7 Habits of a Happy Kid.
The School Counselor works directly with each class on a monthly
behavior topic.
The district has worked to create trusted adult relationships to foster
a positive learning environment. We observed staff student
interaction and it was very positive.
Team Building is in place. Eighth grade students are selected to
return to elementary schools to mentor 5th grade students. Big
Brother/Sisters is available. There are also 3rd grade Pen Pal and
Peer to Peer programs. The German Honor students work with the
elementary students.
A variety of clubs are offered; Kids Club, Lego League and Spanish
Club to name a few and athletic programs are offered.
PBIS is in currently in place, Rockfield is a Distinguished School,
and they also observe Tier 1 and 2 structures.
On tour, we found locksets locked, some active classrooms had the
doors open, others closed.
In unused classrooms, doors were closed and locked.
Lavatories were clean, neat and well maintained.
No vandalism was noted on the interior or exterior of the facility.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 3 of 14
As we toured the facility, staff appeared to be looking for our
visitor badges.
Staff we interacted with on tour were friendly and polite.
Students we interacted with on the tour were friendly and polite.
Custodial closets and most electrical boxes were locked.
Criteria Comments
B. Emergency Operations Plan Wis. Statute 118.07). (4) (a) Each school board and the governing
body of each private school shall have in effect a school safety plan.
The Sandy Hook Commission encourages multiple agency input into
development of the Plan.
The 2013 FEMA Guide also encourages a plan. Each plan should
address the five mission areas of prevention, protection, mitigation,
response, and recovery.
The Emergency Operations Plan/Protocols are a district-based plan
and does not include site specific plans. The Washington County
Sheriff’s Dept. has police jurisdiction at Rockfield, not sure if
MOU’s are in place or if they were part of the EOP development.
Both Law Enforcement agencies are present for drills and part of the
debriefing.
Rally points have not been established. The message is to just run
and get out if that is the best option.
Reunification site is Kennedy Middle School, we were told it would
take an estimated 15 minutes for buses to arrive at Rockfield.
The EOP calls for the uses of plain language.
The School Counselor is in charge of the building when Dr. Croatt is
out of the building.
All staff and volunteer back ground checks are completed in
conjunction with the district policy.
The district has adopted and trained staff with the ALICE protocols.
Through the review process all staff (Kitchen, Custodians, etc.) have
received updated training on the EOP plan. Other training provided,
fire and intruder protocols.
Bus services are contracted by Riteway and the drivers are not
included in the district training.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 4 of 14
Violations of EOP and safety protocols are reviewed by the
administration with the staff members.
Elements of the EOP are not available in the classroom but the lock
down procedure is printed on the back of staff ID’s badge.
PA use is available via the phone system but staff using it to lock
down the building is not part of the current operational protocol.
Emergency number is 911. The phones don’t have any labels for
emergency dialing at this time.
Building use after school is limited to school related functions and
Park and Recreation use with staff present. No weekend activities or
building usage is allowed without prior administrator approval.
Field trips require both administrative and parental approval. When
approved, rosters to include emergency contact information,
medically necessary information, a first aid kit and communication
via cell phone are confirmed.
Criteria Comments
C. Preparation The district empowers staff to react to intruders via ALICE. All staff
have been trained along with some student training, would
recommend training all students based on age and circumstances.
Rally points are not established and have not been practiced. Rally
points should be identified and should be noted in the EOP.
The district should confirm MOU’s are in place with all law
enforcements agencies and reunification sites.
Should also practice or do a table top with Kennedy Middle School
to ensure there is enough space for two schools to function, how
would reunification work with traffic flow, would there be enough
space to serve lunch etc.
The School is built into a hill making it multi-level building, each
level has doors leading to outside for ground access. Area of rescue
for ambulatory students are non-applicable but part of the IEP.
Currently staff does not wear brightly colored vests when on duty
outside.
To Go box is ready and in the office.
First Aid kits are available for recess attendants and the district
nurse keeps them inventoried and stocked.
Criteria Comments
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 5 of 14
D. Training The Sandy Hook Commission found that effective training of staff
provides the most critical, timely, and effective mechanism for
resisting a threat to schools based on human actions.
The District is working to conform to the OSS requirement on
Adolescent Mental Health training. (we note this must be completed
by the 31 of Aug 2020)
Threat assessment protocols/procedures and training of appropriate
district staff is being done.
The district does have a district wide as well as building specific
safety teams, these core groups they meet to review the district’s
emergency crisis plans during staff meetings.
Medical emergency team members are trained in their roles and
some have been CPR and first aid trained.
A “Sub Folder” is in place for substitute teachers to ensure that
safety, security, and emergency practices are in place at all times.
Administration described how the staff performs the required drills,
documents and debriefs after.
Staff is free to report suspicious activity and irregularities in/near the
facilities.
Administration noted they did not have any concerns with the
surrounding community.
Staff is free to call 911 directly – phones are not labeled.
Current student training for emergencies has been fire, weather
related and lockdown drills have been done.
Criteria Comments
E. Teams and Roles The district does not have a dedicated security person – security
awareness is built into procedures and processes on site.
District - 2 SRO FTE’s
District provided NIMS training for Administrators 2 years ago.
The position and responsibilities of the Chemical Hygiene Officer
comes from the High School.
The principals/superintendent serve as the media contact for
building issues and the superintendent is the spoke person for all
crisis/safety/emergency situations.
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Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 6 of 14
The building safety team will debrief after an event.
Rockfield Elementary has a staff representative on the district safety
committee.
Criteria Comments
F. Drills All Wisconsin Schools must follow Act 143 and Wis ss. 118.07.
All drills are performed per the code and documented. (Retention of
records is for seven years).
There is an emergency call buttons in the office and it has been
tested.
The District will provide a written review of the security drills to the
school board per Act 143.
Criteria Comments
G. Visitors and Deliveries The building was equipped with a camera, speaker and buzzer for
visitors. We were not asked any questions or a reason for being at
the school before entering.
Once in the building, we were funneled directly into the office. The
district uses the RAPTOR visitor management system.
The office had a waiting area, where we waited to be escorted to our
meeting location.
Signage was in place to direct visitors to the office.
The seating area is visible to an administrative assistant.
Contractors are required to report to the office.
Mail, FedEx and UPS deliveries are delivered to the school office,
packages are not inspected upon delivery.
Criteria Comments
H. Threat and Risk Assessment Face to Face with a trusted adult relationship.
Drop box is in place by the counselor’s office
See Something Say Something.
They identify destructive behavior and address high and low
frequency behavior. Create case by case plan.
As we toured staff was out and about in the building and interaction
with students looked comfortable and typical.
The district uses information gathered from staff, students and
parents to help drive changes to improve climate and safety.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
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The Staff has been trained on threat assessment
protocols/procedures.
II. Technology
Criteria Comments
I. Communications Rockfield has some portable radios. They are carried by
administrative staff, counselor, custodians, and some special
educations teachers. They rely on cell phones as their primary
communication tool.
Staff are allowed to dial 911 directly. Phones are not labeled.
The District uses plain language when informing staff of emergency
situations.
Currently no anonymous tip line in place.
The superintendent is the designated as the spokesperson for media
inquiries in regards to crisis/safety/emergency situations.
The district has access to school messenger and they use the school
website when direct communications to parents regarding a school
situation as necessary. The school does have other social media
accounts as well.
Criteria Comments
J. Monitoring and Surveillance There are 14 security cameras on the interior and exterior of the
facility.
Cameras are viewed by administration and retention time is
estimated to be 1 month
Walking tests are currently performed as the system does not cover
the entire exterior/interior of the facility. Staff does stand in the
areas of concern during passing times.
All items related to the camera system – quality of camera and
images, retention time, web access and total number of camera’s are
being reviewed and upgrades are requested.
There is a central alarm monitoring company for the office.
After school events are school organized and staff is present.
Outside groups follow the District USOF policy.
The Custodian secures all areas before they leave.
Criteria Comments
K. Keys and IDs Fob access for staff is limited per the district policy.
WSSCA Wisconsin School Safety Coordinators Association
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An audit is performed of staff keys and fobs. This is part of an end
of the year check out audit.
Staff whose employment has ended are required to turn in keys and
fobs.
There is a weather radio in the office within the building.
The Knox box is located outside the main entrance.
Staff are required to wear a photo ID an most staff were wearing the
district issued ID badge.
III. Infrastructure
Criteria Comments
L. Building Access The Sandy Hook Commission Report stated, “We must redouble our
efforts to restrict access to school buildings.
Exterior access is controlled via a fob system.
There is only point of entry as students and staff arrive in the
morning.
There is good direct line of sight from the office to the main door.
Staff member is positioned in the hall at the entry in the morning.
Also, building staff has a good view of the parking lot and
approaching visitors.
Once in the building, you are funneled into the office and will be
escorted to your destination.
After school sponsored events are staffed by at least one school
employee who is aware of the safety and security procedures.
Outside groups follow district USOF Policy, schools or district staff
are required to be in the building.
There is signage at the other doors to direct visitors to main door.
Criteria Comments
M. General Interior The Sandy Hook Commission Report recommends classroom doors
be lockable from inside the classroom.
New interior doors to section off the academic area are in place.
The interior of the building appeared well maintained. The 80-20
rule for wall coverage was in effect. Maintenance and custodial staff address building maintenance needs
to ensure responses are timely
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 9 of 14
The building’s cleanliness was apparent and well maintained.
The expectation of locksets being locked was in place.
Some staff taught with the door open, others with it closed.
Maintenance and custodial closets were locked
Most classrooms not in use were locked and secured but we found
one open while on our tour.
Not all electrical panels checked were locked, a couple where
unlocked.
The AED was mounted and access unobstructed.
Classrooms checked had mapping noting egress paths for fire.
The overall environment of the building was great and they
represent student/staff pride and administrative staff expectations
which are the best combination for success.
Criteria Comments
N. Gymnasium The gymnasiums and phy-ed spaces reviewed were clean and neat.
Safety straps were in place on all the backstops.
Lighting was uniform and functional in all phy-ed spaces.
Safety mats were in place and in good condition.
Criteria Comments
O. Special Areas Hallways were well lit and egress maintained.
Common areas had adequate lighting and storage areas had limited
access.
Art and science classrooms were neat and orderly.
Criteria Comments
P. General Exterior The exterior appeared to be well maintained and adhere to
established principles of Crime Prevention Through Environmental
Design.
Window Laminate will be in place as part of the DOJ Grant.
Trees and bushes on and along the property were trimmed to
discourage hiding and climbing. Perimeters are easily determined.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
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The exterior of the building appeared to have the appropriate
building lighting.
There were street poles in the area that also provide supplementary
lighting for the parking lots.
IV. Summary Narrative
Q. Strengths A. Climate
An obvious strength was the desire of the administrative team
members to improve the safety plans/protocols and procedures.
Student focus was outstanding and included the district’s
willingness to add a full-time counselor to assist with the needs of
the students and to develop programs to be used monthly with the
students which include:
• Mental Health Training
• On site Counselor and shared Social Worker
• PBIS and Friendship Trail
• A large variety of clubs, activities, and athletics are in place.
• Team Building with student mentors.
District administration is very open to changes to improve the
facility, EOP plan, to better site-specific plans and there is apparent
goal of providing a safe, secure and positive environment for the
students and staff.
Staff members were very polite, engaging and friendly.
Knowledge of the surrounding community, a desire to interact and
to be a positive influence in the community were also strengths.
B. Emergency Operations Plan
The plan as developed is district wide; further
additions/modifications to make the plan more organized and site
specific should be reviewed.
C. Preparation
We recommend placing the bomb threat call procedure under the
phone for easy access.
Staff are authorized to dial 911.and the PA is in working order.
D. Training
Training is being completed with students and staff. Additional
training is being reviewed and some has already been scheduled.
E. Teams and Roles
Teams and roles have been defined for medical emergency.
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F. Drills
Fire, Weather and Lockdown drills are being completed.
Expansion of the drills to include blocking an exit, fire department
review of a drill should be considered.
ALICE is being drilled to provide staff multiple strategies in the
event of an intruder or act of violence in the school
G. Visitors and Deliveries
Current visitor system is in place, buzzer camera and phone.
Deliveries are made to the district office and maintenance area.
H. Threat and Risk Assessment
Threat and Risk Assessment protocols are in place.
Mental Health Specialist and Partners are in place
I. Communications
Staff effectively uses the cell phones to communications on site.
Parent Communication is also in place, newsletters, social media
and the use of School Massager.
J. Monitoring and Surveillance
There are cameras in place and the County Sheriff Deputies stop by
the school frequently.
K. Keys and IDs
Yearly audit is in place, most staff wear the required ID badge.
L. Building Access
Current visitor system is in place, buzzer camera and phone.
Doors are locked; one point of entry is in place at all times when
students are in the building.
M. General Interior
The facility is very well maintained.
N. Gymnasium
The gym areas are well maintained with the proper safety
equipment in place.
O. Special Areas
The classrooms and spaces we viewed on tour are well maintained.
P. General Exterior
The exterior of the facility is well maintained.
Doors are numbered.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
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R. Areas of Vulnerability and
Opportunities for Improvement
B. Emergency Operations Plan
Completion and organization of the revised EOP, note revision
dates on plan. Ensure EOP meets all requirements of Act 143.
Seek external sources on individual EOP development. Establish a
stronger working relationship with county government.
Review plan to establish EOP for an Active Threat Situation for the
District’s bussing operations.
Strengthen EOP to contain after school and weekend activities.
Submit plan to higher authority yearly for review and sign off.
Submit plan to Office of School Safety every year per Act 143.
C. Preparation
Enforce the expectation of staff wearing IDs. ID’s should be
displayed in an area defined as from the neck to the waist. Local
law enforcement agencies indicated this zone is acceptable to them
for quick identification of staff.
Have staff working exterior duty wear highly visible vest to identify
them as responsible staff. Doing so provides students and visitors
easy access to assistance, and also serves as a deterrent to anyone
thinking of approaching students at outdoor areas. It clearly
demonstrates that student supervision is present and adequate and
provides emergency providers quick identification of staff at the
sight.
D. Training
Train all staff yearly on appropriate procedures/protocols that align
to their employment/duties. Document all lock down/intruder
training and report findings to higher authority.
Review Sub binder and safety training, if possible, include Subs in
yearly staff training.
Review Epi Pen Training
E. Teams and Roles
Review EOP roles and align to NIMS/ICS terminology where
appropriate. Create layers of responsibility so that coverage is
provided in case of staff absence.
F. Drills
Comply with all required drills per Act 143. Test evacuation to
rally location. Pre-stage reunification supplies at the approved site
as appropriate.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 13 of 14
G. Visitors and Deliveries
Ask visitors to state who they are and why they are visiting the
building before allowing them to enter.
H. Threat and Risk Assessment
Establishing tertiary levels of responsibility in threat assessment
team plan/protocols in case of absence.
I. Communications
Review the use of adding more 2-way Radio as a way to
communicate, get input from the SRO local Law enforcement.
Label phones with emergency number. PA Use; it is preferred that
all school staff members have access to and be empowered to
access to school public address system to put the building into
LOCK DOWN (with the proper training by the district).
J. Monitoring and Surveillance
Add additional cameras as needed to eliminate any and all dead
spots from the “walking test”
K. Keys and IDs
Again, enforce expectation of staff wearing ID. Keep classroom
keys and ID’s separate.
L Building Access
The District has single point of entry already, interior doors in place
to limit access to academic area. Visitor controlled vestibules,
security laminate will be in place per the DOJ grant.
M. General Interior
Secure all maintenance/custodial spaces and keep secured at all
times. Ensure all circuit breaker panels are locked and secured.
Maintain spaces in front of electrical panels/disconnects is kept
clear for 36”. Mount/store maps in hallways for emergency
providers to use during an emergency.
S. Summarization of Observations
and Considerations for Action
Continue the review process to improve safety and security
protocols. Seek exterior and interior partners to work on developing
individual site-specific plans. Use the available resources from local
and county government agencies and the SRO’s.
T. Leadership Disposition to Safety
and Security
The attitudes and dispositions to safety and security that we
observed were outstanding. During our discussions, Dr. Croatt was
open to a continual review of the safety/security procedures used at
Rockfield Elementary. The pride demonstrated by all of those we
met during our visit showed a commitment to facilitate a positive
educational environment and an understanding of safety/security.
WSSCA Wisconsin School Safety Coordinators Association
Education First – Safety Always! WSSCA, PO Box 8441, Green Bay, WI 54308 Email: [email protected] Tel: 920-615-3926 Web: www.wssca.org
Page 14 of 14
U. Final Comments We extend our thanks to the staff and students for allowing us to
meet them and tour their school. Pride in who they are, what they
believe in and their goal to provide a positive educational
environment were unmistakable. We left believing fully in their
aspiration to improve their facility, their commitment to their
students and that they will follow through on improving the facilities
EOP. Also, please thank the Student Group for the Happy Holiday
note and Candy Cane found on my Vehicle door handle, it was a
nice treat for the ride home.
Assessment Conducted By: Robert Ellis & Brian Koffarnus
Title/Affiliation: WSSCA Assessors
Date: December 18, 2018
Final Report Submitted by Edward L. Dorff, PSP, Executive Director, Wisconsin School Safety Coordinators Association
Signature Date
Revised: 082518
The WSSCA School Security Assessment Protocol was adapted from the National Clearinghouse for Educational
Facilities, Safe Schools Facilities Checklist - www.ncef.org , the Texas School Safety Center, School District Facility
safety and security audits, Wisconsin Stature 118.07, Wisconsin Department of Justice Office of School Safety, and
The Wisconsin School Safety Coordinators Association (WSSCA).