179 Open EUCLID Calls by Business Function * DRPS · Open EUCLID Calls by Business Function * DRPS ... SMO.SMO_RSTA and ... marks and 2009/0. Also, on the 2009/0 records,

Open EUCLID Calls by Business Function

* DRPS

CMS Ref. Priority Date Created Description Resolving Team Progress970616 3.Medium 28/06/2010 Request from Bryan Martin to include some

html on the published course page on DRPS so that VS canhave it's own header and footer See email to call: code to be included is in course.jpg. The other pages are no longerrequired as the VS prospectus is going to link directly to the course pages (no index pages etc).

EUCLIDConfigurationSupport

Beinginvestigated

1009915 4.Low 03/09/2010 Dear Tom

I have looked at the inactive PPLS DPTs; the 2Post grad ones - our PG office will email EUCLIDdirectly about those.

The UG ones status as follows...

Language and Society - degree withdrawn butkept on as inactive as 2 students still on it

Language various and Change - degreewithdrawn - no students on it - therefore can the DPT beremoved?

Psychology Bmed Sci Hone - Year 6 - not surewhy there is a Y6 ?maybe an exit degree option for medics so have now set it to active

Psychology ( Non biology) BSC - withdrawn soDPT not activated - again related to medicine so we arenot clear with this should be removed permanentlyor not

Psychology BMed Sci - as above we think, asthere is the Hons degree - but as related tomedicine....ditto as above.

Hope this help and please get back to me if Ican be of further help. ( In the meantime I will see if I can find out any more re the medicine ones - ifyou know anything would be grateful if you couldpass on the info!)

Regards

Judy

EUCLID StaffSupport

Call resolved

179

* DRPSCMS Ref. Priority Date Created Description Resolving Team Progress

1009915 4.Low 03/09/2010 Dear Tom

I have looked at the inactive PPLS DPTs; the 2Post grad ones - our PG office will email EUCLIDdirectly about those.

The UG ones status as follows...

Language and Society - degree withdrawn butkept on as inactive as 2 students still on it

Language various and Change - degreewithdrawn - no students on it - therefore can the DPT beremoved?

Psychology Bmed Sci Hone - Year 6 - not surewhy there is a Y6 ?maybe an exit degree option for medics so have now set it to active

Psychology ( Non biology) BSC - withdrawn soDPT not activated - again related to medicine so we arenot clear with this should be removed permanentlyor not

Psychology BMed Sci - as above we think, asthere is the Hons degree - but as related tomedicine....ditto as above.

Hope this help and please get back to me if Ican be of further help. ( In the meantime I will see if I can find out any more re the medicine ones - ifyou know anything would be grateful if you couldpass on the info!)

Regards

Judy

EUCLID StaffSupport

Call resolved

* EUCLID Assessment

CMS Ref. Priority Date Created Description Resolving Team Progress

* EUCLID AssessmentCMS Ref. Priority Date Created Description Resolving Team Progress1047019 2.High 22/09/2010 (From Jira EUC01-3933)

1. If a course withdrawal has been processedvia RSM, the SMR record will contain the grade WD, andthe SMO.SMO_RSTA and SMS.SMS_UDF2 will be set to 'W'

We want SMO.SMO_RSTA andSMS.SMS_UDF2 also to be set to 'W' on calculation of an SMR to WD

2. If the student goes on to do the assessment(and so is awarded a grade other than WD) after all, thenew result will be supplied to registry by the school. Registry will undo the WD grade and key a newresult via the SAS screen - this will update the SASand SMR records

So, for consistency, we want the same 2 fields SMO.SMO_RSTA and SMS.SMS_UDF2 to beupdated to blank here (otherwise these enrolments will appearas withdrawn from the RSM front end):

The update to blank is not necessary where thecourse withdrawals were processed via programmewithdrawal - no longer have SMOs or SMSs (However, therewould be no data issue here if both fields were set to blank -so if this is easier to code and has no performance implications, it might be better)

A solution to this is dependent on solutions tothe cms call 1008816 Also related is cms 993020

EUCLID Project Assigned forinvestigation

* EUCLID AssessmentCMS Ref. Priority Date Created Description Resolving Team Progress

1047019 2.High 22/09/2010 (From Jira EUC01-3933)

1. If a course withdrawal has been processedvia RSM, the SMR record will contain the grade WD, andthe SMO.SMO_RSTA and SMS.SMS_UDF2 will be set to 'W'

We want SMO.SMO_RSTA andSMS.SMS_UDF2 also to be set to 'W' on calculation of an SMR to WD

2. If the student goes on to do the assessment(and so is awarded a grade other than WD) after all, thenew result will be supplied to registry by the school. Registry will undo the WD grade and key a newresult via the SAS screen - this will update the SASand SMR records

So, for consistency, we want the same 2 fields SMO.SMO_RSTA and SMS.SMS_UDF2 to beupdated to blank here (otherwise these enrolments will appearas withdrawn from the RSM front end):

The update to blank is not necessary where thecourse withdrawals were processed via programmewithdrawal - no longer have SMOs or SMSs (However, therewould be no data issue here if both fields were set to blank -so if this is easier to code and has no performance implications, it might be better)

A solution to this is dependent on solutions tothe cms call 1008816 Also related is cms 993020


1036060 2.High 14/09/2010 Investigation required & possible action

When viewing the assessment records for thestudent number noted in the diary using SMRS, thereare different fields populated/displayed forpre-2009/0 marks and 2009/0. Also, on the 2009/0 records,some of the marks are displayed with an additional 2zeros. The number of decimal points was changed atvarious points up to go live, so this might be because of that, but we need an explanation of why there arethe differences and what is correct.

This is high until we know which of the recordsare right/wrong so we know what approach isneeded. Once that is known, it might be able to be put tomedium.


1006035 2.High 30/08/2010 There is still some assessment data on LIVEwhich is incorrect or incomplete.

This falls into 5 categories:

1. smr_agrg null, mark not in range for grade 2. no mark scheme 3. SMR's with mark scheme and smr_agrg butno smr_rslt 4. sas_agrg = 'AN' and smr_agrg is null andsmr_mksc is not null 5. MBCHB1 with mark = 0


* EUCLID BOXI

CMS Ref. Priority Date Created Description Resolving Team Progress1087657 2.High 18/11/2010 Suran,

1. There are 2 reports to publish from Test toLive. They are in /Public Folders/Student, Admissions& Curricula/READY FOR RELEASE/FRF SchoolStudent Management: - C13 - Course Exam Information (centrallytimetabled exams) -C14 - Course Exam Information (non centrally timetabled exams)

2. Could you also publish both Universes fromTest to Live: - Euclid Schools Student Management and - Registry Student Management Thanks Franck


1075428 2.High 28/10/2010 Add new tables / joins to ESSMU BOXIuniverse to match new tables added to EUGEX:

(there is a separate CMS call for the associated EUGEX work - CMS 1075412 - EUCLID CCAMExam Components - EUGEX change request)

see

BRD O:\projects\areas\student\euclid\STU156 \documents\STU156-BRD-EUCLID-Exam-Components-v3.doc

ESSMU details O:\projects\areas\student\euclid\STU156 \documents\STU156-Exam-components-ESSMU-specs-v0.3.xls

Registry Universe details O:\projects\areas\student\euclid\STU156 \documents\STU156-Exam-components-Registry Universe- specs-v1

To be delivered into TEST for mid-November ,before a hard milestone of delivery into LIVE on 26-Nov2010

Refer to the BRD for the detail, but as a quick summary:

Make changes to the ESSMU BOXI universe tomatch the the tables that require to be added to EUGEX in HUBDEV , HUBTEST and then be promoted toHUBLIVE.

Briefly these are:

CAM_MAP CAM_MAB (And possibly CAM_MABD)

- these need to be included in the streamsprocess so there is a copy of the SITS tables in EUGEX in HUBLIVE.

IS need to decide whether a new view isrequired because EUGEX_COURSES_MV is one rowper instance and there is a one to many relationship MAP>MAB.One to one MAV>MAP.

The resulting columns then need to be madeavailable in the ESSMU Universe.

EUCLID Project Beinginvestigated byIS

* EUCLID BOXICMS Ref. Priority Date Created Description Resolving Team Progress

1075428 2.High 28/10/2010 Add new tables / joins to ESSMU BOXIuniverse to match new tables added to EUGEX:

(there is a separate CMS call for the associated EUGEX work - CMS 1075412 - EUCLID CCAMExam Components - EUGEX change request)

see


ESSMU details O:\projects\areas\student\euclid\STU156 \documents\STU156-Exam-components-ESSMU-specs-v0.3.xls

Registry Universe details O:\projects\areas\student\euclid\STU156 \documents\STU156-Exam-components-Registry Universe- specs-v1



Make changes to the ESSMU BOXI universe tomatch the the tables that require to be added to EUGEX in HUBDEV , HUBTEST and then be promoted toHUBLIVE.

Briefly these are:


- these need to be included in the streamsprocess so there is a copy of the SITS tables in EUGEX in HUBLIVE.

IS need to decide whether a new view isrequired because EUGEX_COURSES_MV is one rowper instance and there is a one to many relationship MAP>MAB.One to one MAV>MAP.

The resulting columns then need to be madeavailable in the ESSMU Universe.


* EUCLID BOXICMS Ref. Priority Date Created Description Resolving Team Progress989109 2.High 04/08/2010 Reference CMS 987877 and 987960.

Ann Haley was running student reports S1 to S4from the above universe on Monday and getting nodata back for UG students. I ran the same reportsyesterday and got the same results. However, when I ranthem again this morning there were 55 pages of datacoming back. I'm a bit concerned at the inconsistency. Cansomeone investigate please. Cheers, C

Apps ApplicationManagement

Assigned forinvestigation

1084929 3.Medium 14/11/2010 Can we try please and revise report TL98 (all 4tabs) to include the appropriate descriptions next toeach JACS code and SFC FSG.

We believe that this should be possible basedon the build of the universe (3 aliased reference tablesfor each of JACS code and FSG).

Once developed, pass to Susie Rice forapproval to promote into the Teaching Load folder


* EUCLID BOXICMS Ref. Priority Date Created Description Resolving Team Progress1078891 3.Medium 03/11/2010 See email dated 3/11/2010

I need access to the non-anonymised portionsof STUDMI in order to properly support Jim Galbraith andother users. Jim (jimga) already has access to the non-anonymised portions. It appears that as Ihave membership of all the user groups that he has,that the security is at the universe level.

thanks Joe



1068207 3.Medium 18/10/2010 I need to have a Boxi report run so that I canprovide the Head of School with supervisor workloaddata on an annual basis.

For this I need the report to pull information on research students currently on programme, thereport should include the following information:

Student Surname. Student Forename. Programme of Study. Year of Study. Start Date. Method of Study. Maximum End date. Programme Status Description. Supervisor Surname. Supervisor Name. Supervisor Type. Supervisor Allocation. Supervisor School.

Can you see if the the Boxi folk could help withthis please?

EUCLID StaffSupport


* EUCLID BOXICMS Ref. Priority Date Created Description Resolving Team Progress1061741 3.Medium 08/10/2010 I have played around with BOXI for

on-programme PG students and can see individual supervisors for students, but it is not obvious whether BOXIhas linked to EUCLID to show which supervisorsare "Principal", "Assistant" or "Co-Supervisors".

This is essential information for workloadcalculations and other management reasons, so pleasewould you let me know whether I am missing something?

If this is an oversight please could this becorrected as a matter of urgency as it is very importantthat we can link each PG supervisor with his/herassociated type of supervisor.

EUCLID StaffSupport


1008821 3.Medium 02/09/2010 FROM JIRA EUC01-3385

Mark Entry Assessment Report Mark Entry Re-Assessment Report

(both in Public Folders\Euclid\EUCLIDTemplates for Mark Entry\)

are now ready for testing

Some details in: \\ed.ac.uk\dst\shared\CSG\Euclid\Portfolios\CurriculumManagement\Mark Entry\boxi\notes onMark Entry Boxi\Mark Entry Boxi reports.xls


Potential solutionawaiting testing

* EUCLID BOXICMS Ref. Priority Date Created Description Resolving Team Progress998648 3.Medium 20/08/2010 The BOXI GaSP user ID on TEST needs

access on TEST to be able to copy a report (or SAVE it) to his Favourites Folder (as the Gasp user). He also needs thento be able to edit the report once it is copied to Favourites so he can change the query and experimentwith what it can do with this new filter re: email he sent out about status use, etc.

Also, could the GaSP user have read access tothe Planning Student Management folder underSACS Developed and Maintained

Thank you,

Mark Smith (Ext: 514419)



1065253 4.Low 13/10/2010 See call 1061741 for updates.

We're working on building local processes tohelp enhance the EUCLID system. We are particularly interested in usingBOXI to extract the PGR supervision information included in the attached screenshot [start and end date, with percentage allocation persupervisor].

Can you please confirm whether this ispossible, or even better.. can you provide a quick example report that we canwork from?!

EUCLID StaffSupport


* EUCLID BOXI* EUCLID CCAM Phase 1

CMS Ref. Priority Date Created Description Resolving Team Progress1075412 2.High 28/10/2010 Add new tables to EUGEX:

(in addition to an IS Apps Dev team booking,note the deployment of these changes will also need anIS Apps Dev Tech team booking to implement thechanges to Streams)




the tables that require to be Added to HUBDEV, HUBTEST and then be promoted to HUBLIVE,are briefly


- these need to be included in the streamsprocess so there is a copy of the SITS tables in HUBLIVE.

IS would then need to decide whether a newview was required because EUGEX_COURSES_MV isone row per instance and there is a one to many relationship MAP>MAB. One to one MAV>MAP.

The resulting columns would then need to bemade available in the ESSMU Universe. (separateCMS call for the associated BOXI work)


* EUCLID CCAM Phase 1CMS Ref. Priority Date Created Description Resolving Team Progress

1075412 2.High 28/10/2010 Add new tables to EUGEX:

(in addition to an IS Apps Dev team booking,note the deployment of these changes will also need anIS Apps Dev Tech team booking to implement thechanges to Streams)




the tables that require to be Added to HUBDEV, HUBTEST and then be promoted to HUBLIVE,are briefly


- these need to be included in the streamsprocess so there is a copy of the SITS tables in HUBLIVE.

IS would then need to decide whether a newview was required because EUGEX_COURSES_MV isone row per instance and there is a one to many relationship MAP>MAB. One to one MAV>MAP.

The resulting columns would then need to bemade available in the ESSMU Universe. (separateCMS call for the associated BOXI work)


1064701 2.High 13/10/2010 Euclid needs to predict ICL fees on datesrelated to the SMO start date.

At the moment, Fee Prediction (GFD) uses thestart date (YPS_BEGD) of the period that the SMO runsin.

However, this is not reliable, as some MAVsdon't actually start until later in the period (see cms1059724).

MAV already has a start week field (mav_begw)but this is always set to 1 and cannot currently bemaintained by schools.

Could this be added to CCAM? It would only be needed for MAVS which have aFee Profile, and could be defaulted to 1 - so thatschools staff would only have to update it for the MAVswhich don't start in week 1 of the period.

It would also have to be added to the DRPSCourse Catalogue


* EUCLID CCAM Phase 1CMS Ref. Priority Date Created Description Resolving Team Progress1072817 3.Medium 25/10/2010 I am having problems with students who are

currently on intermittent study who are being invoicedwell in advance of the start date of their course. For example have been invoiced in October forcourses that don't start until Mid March. I have phoned Registry about this who said to contactyourselves with regard to changing the start date of thecourses in EUCLID; however I didn't know that this was possible andcan't seem to find any information about how to dothis. The courses (in fact the entire programme) inquestion have non standard start dates and runs outwiththe traditional academic year.

The Programme is Cert/Dip/MSc in Painmanagement on of the online programmes.

EUCLID StudentAdmin


1068797 3.Medium 19/10/2010 Dear SACS - the above course has justappeared on my WebCT course list...but this course is notrunning this year and does not have an instance onEuclid. How can this happen? Would you be able toremove it please?

EUCLID StudentAdmin


* EUCLID CCAM Phase 1CMS Ref. Priority Date Created Description Resolving Team Progress1063664 3.Medium 12/10/2010 I have just created a 2010/11 course instance

for a course which is not being taught this year, but in which a student has to be registered in order tobe examined.

Although I've been able to create a courseinstance, it now appears on the screen at the top of the listof course instances, before 2003/04 instead ofafter 2009/10. I haven't seen this happen before increating other course instances. Have I done somethingwrong, or is there a logical explanation why it doesn'tappear in the right place in terms of chronology?


* EUCLID CCAM Phase 1CMS Ref. Priority Date Created Description Resolving Team Progress985043 3.Medium 27/07/2010 In automation task WDMID: the delete future

SMOs (URF=DELFUTSMO.001.010) has a retrievevalue of 2009/0 which has resulted in 2010/11 SMOs have beenleft after a retrospective withdrawal for 2009/0. Lee is fixing the config, but after this has beendone, offending SMOS must be removed.

Run the query: SELECT SMO.SPR_CODE, SMO.AYR_CODE,SMO.MAV_OCCUR, SMO.MOD_CODE, SMO.PSL_CODE FROM cam_smo smo WHERE SMo.AYR_CODE = '2010/1' AND NOT EXISTS (SELECT 1 FROM ins_smr smr WHERE SMR.SPR_CODE =SMO.SPR_CODE AND SMR.AYR_CODE = SMO.AYR_CODE AND SMR.MAV_OCCUR =SMO.MAV_OCCUR AND SMR.MOD_CODE =SMO.MOD_CODE AND SMR.PSL_CODE = SMO.PSL_CODE ); and for each row retrieve the SMR and delete.(though quicker to retreive on each SPR code and AYRcode, check the course instance fields and then eraseall).


* EUCLID CCAM Phase 1CMS Ref. Priority Date Created Description Resolving Team Progress932525 4.Low 11/05/2010 I'm currently trying to add a new course for

2010-11 onto EUCLID Curriculum management. It's aMasters course, and its owned by our Centre of African Studies.

However, when I got to the 'Home Subject Area'box, there isn't the option of 'African Studies'.Please could you add it (and then let me know whenyou've done so).

EUCLID StaffSupport

Beinginvestigated

* EUCLID DPT

CMS Ref. Priority Date Created Description Resolving Team Progress1009303 2.High 02/09/2010 FROM JIRA EUC01-4439

I've started the task to create a new DPT fromthe school intray and I've selected to create it byusing a template. Then, on the next screen, I'veselected 'Single Honours in a Discipline, 4years' template, starting month = September,year 2010/1, and I got to the screen which liststhe 4 year templates (which are links that youcan click on to see the template for that year.)

So, I clicked on the link for year one, and itopened the screen in the screenshot I canremember that when I first tested it, it woulddisplay the name of the DPT correctly and alsothe optional courses section with the TEMPcollections etc?

I thought this might be due to the futureacademic year, so I went back and selected2009/0 as year, but nothing changed.


Progress on hold

* EUCLID DPTCMS Ref. Priority Date Created Description Resolving Team Progress1047409 3.Medium 22/09/2010 Dear Frances,

Further to the correspondence regarding theDPT for the part-time (ICL or Intermittent) programmesin Moray House School of Education, while thereis no problem enrolling students on their final year manually onto courses via the non-DPT route,we feel there should be some indication in theprogramme description of the maximum period of time forthese types programme (Similar to that stated for OE -1-4 Years: https://www.star.euclid.ed.ac.uk/ipp/ptpgdouted1u.htm) Can you therefore please arrange for all the ICLor Intermittent programmes to have the wordingshown as either; (MSc) (Part-time Intermittent)- 1-6 Years - for Masters OR (PgDip) (Part-time Intermittent)- 1-4 Years - forPG Diploma OR (PgCert) (Part-time Intermittent)- 1-2 Years - forPG Certificate

Regards Lyn Marshall

EUCLID StaffSupport


* EUCLID DPTCMS Ref. Priority Date Created Description Resolving Team Progress1010667 3.Medium 03/09/2010 Following up on a support call from Law I've

discovered an issue with the way OverarchingRules, Or Operands & Brackets work together in OCE validation.

Some DPT Editors have used an Overarchingrule to force a selection between 2 single courses i.e. select course A (20 credits) OR select course B(20 credits) subject to an Overarching Rule of 20 credits.

This looks OK when published however duringOCE validation this will always fail unless bracketsare inserted around the 2 options.

See screenshots attached.

Might be worthwhile running a script that will identify DPTs that contain Overarching Ruleswith OR Operators but no brackets (if that's possible!).

Give me a shout if this requires furtherexplanation.

EUCLID StaffSupport


978433 3.Medium 13/07/2010 Please find a form for a new 20 month masterdegree. This programme is a joint degree with twoEuropean universities and is run over 4 semesters.Students will be able to attend Edinburgh for study eitheras:

Route 1 semester 1 only Route 2 semester 3 only Route 3 semester 4 only Route 4 semester 3&4

The administering university is Ghent Universityand Ghent will be responsible for admissions and award/graduation of the degree. Studentsattending Edinburgh will be full time /part year studentsand will be enrolled on the appropriate route as per their academic progression and careerchoices.

To be able to accommodate this we will need toset up FOUR separate programme codes to match theabove routes.

I know that this is not the 'standard' programmeand it has taken considerable time to get thisdeveloped but can we get the programme up in EUCLIDfor next week as the first intake is in September and weneed to get the students entered on to the EUCLID admissions system as soon as we can. All ofthese students are European or overseas so need toarrive in Edinburgh for late August to getaccommodation etc (they are not eligible for universityaccommodation).

If you have any queries please do not hesitateto contact me. Bruce Johnson has been closelyinvolved in the later stages of setting up of theprogramme as well so you can speak to him as well.

EUCLID StaffSupport


* EUCLID DPTCMS Ref. Priority Date Created Description Resolving Team Progress

978433 3.Medium 13/07/2010 Please find a form for a new 20 month masterdegree. This programme is a joint degree with twoEuropean universities and is run over 4 semesters.Students will be able to attend Edinburgh for study eitheras:

Route 1 semester 1 only Route 2 semester 3 only Route 3 semester 4 only Route 4 semester 3&4

The administering university is Ghent Universityand Ghent will be responsible for admissions and award/graduation of the degree. Studentsattending Edinburgh will be full time /part year studentsand will be enrolled on the appropriate route as per their academic progression and careerchoices.

To be able to accommodate this we will need toset up FOUR separate programme codes to match theabove routes.

I know that this is not the 'standard' programmeand it has taken considerable time to get thisdeveloped but can we get the programme up in EUCLIDfor next week as the first intake is in September and weneed to get the students entered on to the EUCLID admissions system as soon as we can. All ofthese students are European or overseas so need toarrive in Edinburgh for late August to getaccommodation etc (they are not eligible for universityaccommodation).

If you have any queries please do not hesitateto contact me. Bruce Johnson has been closelyinvolved in the later stages of setting up of theprogramme as well so you can speak to him as well.

EUCLID StaffSupport


* EUCLID DPTCMS Ref. Priority Date Created Description Resolving Team Progress826395 4.Low 28/10/2009 Please find attached the complete EUCLID form

for the new masters programme. This was approved bythe CL&TC meeting on 20th October.

MSc/PG Dip in Financial Modelling andOptimization

This programme follows the Universitycurriculum model and the School has a long standing optout to use courses with 7.5 credits. The Masters willbe available as full time of 12 months and 9months for the PG Diploma. Part time will be 24 months.This programme will start in September 2010.

I will authorise any new courses today.

If you have any queries please do not hesitateto contact me

Regards Lynda


* EUCLID HESA


* EUCLID HESACMS Ref. Priority Date Created Description Resolving Team Progress1001406 2.High 25/08/2010 Please pass to Karen in the first instance

Evidence has been overwritten but xpc files are attached.

1) S0958147/1 SCE seq 03 Year 2010/1 -SCE_HCIC was equal to UTDETECPGDE but UTDETECPGDEdoes not exist as a HCI record so UTDETECPGDE cannot besaved if entered manually. How was the UTDETECPGDEinserted? If by a change of programme automation thenSCE_HCIC should have been nulled.

2) S0899151/1 - incorrect SCE_HCIC code(PTMSCPAINM2P) in 2010/1 when route is PTMSCPAINM1U andno SCE_HCIC code in 2009/0 (despite having run the HESAreturn which should have populated SCE_HCIC).Why is the SCE_HCIC code for 2010/1 different? Havethese records been manually updated for somereason?

EUCLID StaffSupport


* EUCLID HESACMS Ref. Priority Date Created Description Resolving Team Progress1079761 3.Medium 04/11/2010 Please pass to Karen in the first instance

The HESA return is failing to pass validation forthe HMD records associated with VTCRDHSS006Pand VTCRDHSS007P. These routes are attachedto CRS VP06M and VP01Y respectively. Both have been setup with External Return Format = P (ie non-modular).

Each programme has 2 students attachedwhich are being returned in the 2010/1 HESA return. The HMDrecord is failing on LEVLPTS as the HMD record hasbeen created following the non-modular pattern. Howeverthe students are enrolled on courses and thereforeHSM records have been created.

It seems we have a mismatch with thesestudents which are partially being handled as modular andpartially as non-modular.

Do we need separate CRS records for taughtand research postgraduate students up to 6 months and 1year or are these programmes simply attached to the wrongCRS?


* EUCLID HESACMS Ref. Priority Date Created Description Resolving Team Progress1061055 3.Medium 07/10/2010 Please pass to Karen in the first instance

We have 40 PSD records with a subject codelike 'Y000%'. HESA picks up MODSBJ from theunderlying SUB record (spreadsheet attached to email). Y000 isan invalid value for MODSBJ therefore we need toreset the 40 PSD records to an appropriate value ofMODSBJ. The issue is that there is no equivalent of Y000 inthe list of subjects for MODSBJ and it is notimmediately obvious what value the subject on PSD needsto be set at.

Is this something for GaSP to determine?



If Tribal deliver a SYP to lock previous yearsHESA return data in HIN, HST, HQE etc thenthe archiving solution developed as part of theIS External Calculation Program BRD needs tobe revisited.

Also see STU167-27

EUCLID Project Progress on hold

* EUCLID HESACMS Ref. Priority Date Created Description Resolving Team Progress1011972 3.Medium 06/09/2010 FROM JIRA EUC01-3709

In 2009/0 HESA introduced a new category forreturn of EXCHANGE data (ERASMUSMUNDUS). As there was only one student inthis category, no work was undertaken in2009/0 to add this new category of student.Analysis of the admissions process is requiredand changes to VS Admissions. Changes havealready been implemented for Fees Processing.

When this work is being carried out, checkwhether TEMPUS students need to be added.The TEMPUS website suggests that TEMPUSIV is a new programme/initiative.



Post October (ie following submission of MainReturn and whilst working on DLHE and NSSfiles) update all HESA documentation to reflectactual solution in light of submitting the 'real'returns.



The HESA Year Type is will be defaulted fromCBO for 2009/0. There are however a numberof programmes which do not fit the defaultedvalues.

These are as follows:

1) UG including VUGs - Set TYPEYR to '1'(Year of Programme contained within the HESAreporting year 1/8 - 31/7). Exceptions C0285(Nursing), S0310 and M0124 (Pharmacologywith Industrial Experience Yr4) which should beset to '2'

2) PG including Research, Taught and Visiting -Set TYPEYR to '2' (Year of Programme notcontained within HESA reporting year 1/8 -31/7). Exceptions - C0415 (Master of SocialWork), C0089, C0076, C0077 (all MArchcourses for existing students prior to 09/10)which should be set to '1'. Note C0415 has aseparate CRS (PTMSW) and therefore theoverride has been created at the CBO level.

To ensure the 2009/0 return reflects the DACSreturn as closely as possible the exceptionshave been hardcoded into the IS program. Thisis not an ideal solution.

For the 2010/1 return, consideration should betaken on whether a better solution is required toderive HESA Year Type (eg additional CRS forexceptions or UDD/UDVs) which would allowthe values to be maintained by EUCLIDSupport.



Some coverage items were not reflected in thebuild and the IS program as they did not effectthis University (eg QUALAIM M26). Whenrevising the build/program for 2010/1 the 2009/0revision history should be reviewed.



A fix was introduced in 09/10 to cover thesitutation where more than one SSP row wasreturned with the same student, debtor, yearand fee data type (section 3.4.8 of IS Program).This is because in DACS installments wereallowed for NHS etc. In EUCLID this solutionwas not being implemented. However thissituation may have been reviewed and if so, abetter solution is required where students withthese sponsors have FUS records.

This is a reminder to review what has beenimplemented in EUCLID with SSFO and JamieMorton.


* EUCLID IDMS Issues

CMS Ref. Priority Date Created Description Resolving Team Progress1080769 3.Medium 07/11/2010 Attached Apps Application

ManagementAssigned forinvestigation

* EUCLID Online Course Enrolment

CMS Ref. Priority Date Created Description Resolving Team Progress1047141 2.High 22/09/2010 Data update

ongoing until CMS1047012 is resolved. Noindication at the moment of what the problem is.

Invalid data is in the Course Study Code onSMO (SMO_UDF1) and SMR (SMR_UDF3). Theseneed to be updated to the value on the corresponding MODfor the Default Mode of Study (MOD_UDFE).

Hopefully these can be globally updated byquerying on the mod code where the UDF has an _ in itor it is null (or not in ('CA', 'E', 'CE', 'C')). These may need to be done separately.

There is a script in K:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues\Invalid values in SMR.sql

Run the sections labelled below for SMO andSMR:

-SMO - Mod details and the current UDF1value -SMR - Mod details and the current UDF3value

This provides the values to enter, they havebeen picked up from the MOD. This will also give the numbers of records that would be expected tobe updated so when retrieves are done, a checkcan be made.

EUCLID StaffSupport


* EUCLID Online Course EnrolmentCMS Ref. Priority Date Created Description Resolving Team Progress1035730 2.High 13/09/2010 In the hub the menu 'quick student look up'

enables user to search all students for aselected DoS.

To be in line with OCE 'list my students', theOCE retrieve criteria should also be amended toinclude RDX with end date nill OR future enddate (RDX_EEND>=syst date) in SLPOCSS_GET_RDX_LS_SORTED.


992452 2.High 10/08/2010 taken from Jira EUC01-4017: Requirement from HSS:

From: WARD Tom Sent: 31 March 2010 13:31 Subject: RE: EUCLID/Student Enrolment Query

The main problem this causes is for Honoursquota courses, where students (potentially from avariety of Schools) would (in S2 of the previous session)indicate which courses they would like to enrol on thenext session (eg ranked in terms of preferences),and the School owning the course would then decidewhich students to allow on. Under DACS/WISARD,Schools then give Registry a list of the students to be enrolledon particular courses and Registry make thechanges. It will be extremely messy if, in the EUCLID world,in order to enrol the list of students on a single courses, a variety of different Schools wouldneed to coordinate their enrolment activity.

This issue affects 3-4 Schools in CHSS, butthese include some of the highest volume areas andtherefore it is a very big issue in terms of student admin.

At an earlier stage of EUCLID, there was a lotof discussion regarding the difficulties of managingquota courses using EUCLID, and one suggestionwas to create a standard spreadsheet that Schools couldcomplete setting out which students should be enrolled ona given course. EUCLID would then find a way todownload that into the system. Is that something thatcould be pursued? It would side-step the problem withpermissions.

If it cannot be resolved, I would like the groupto explore whether the Admin Role staff (or asubset) can have permission to enrol students on courses inany School. There would be advantages to this,though also problems (additional complexity, those staffwould have to navigate much longer lists of programmes tofind students etc). However, I wonder if it is worth at least considering?

One way or the other, it would be really useful ifwe can clarify the best way for Schools to managethe enrolment process for these courses, and then communicate that more widely.

Thanks Tom


* EUCLID Online Course EnrolmentCMS Ref. Priority Date Created Description Resolving Team Progress

992452 2.High 10/08/2010 taken from Jira EUC01-4017: Requirement from HSS:

From: WARD Tom Sent: 31 March 2010 13:31 Subject: RE: EUCLID/Student Enrolment Query

The main problem this causes is for Honoursquota courses, where students (potentially from avariety of Schools) would (in S2 of the previous session)indicate which courses they would like to enrol on thenext session (eg ranked in terms of preferences),and the School owning the course would then decidewhich students to allow on. Under DACS/WISARD,Schools then give Registry a list of the students to be enrolledon particular courses and Registry make thechanges. It will be extremely messy if, in the EUCLID world,in order to enrol the list of students on a single courses, a variety of different Schools wouldneed to coordinate their enrolment activity.

This issue affects 3-4 Schools in CHSS, butthese include some of the highest volume areas andtherefore it is a very big issue in terms of student admin.

At an earlier stage of EUCLID, there was a lotof discussion regarding the difficulties of managingquota courses using EUCLID, and one suggestionwas to create a standard spreadsheet that Schools couldcomplete setting out which students should be enrolled ona given course. EUCLID would then find a way todownload that into the system. Is that something thatcould be pursued? It would side-step the problem withpermissions.

If it cannot be resolved, I would like the groupto explore whether the Admin Role staff (or asubset) can have permission to enrol students on courses inany School. There would be advantages to this,though also problems (additional complexity, those staffwould have to navigate much longer lists of programmes tofind students etc). However, I wonder if it is worth at least considering?

One way or the other, it would be really useful ifwe can clarify the best way for Schools to managethe enrolment process for these courses, and then communicate that more widely.

Thanks Tom


* EUCLID Online Course EnrolmentCMS Ref. Priority Date Created Description Resolving Team Progress1014755 3.Medium 08/09/2010 Requested by Gareth

Would be nice to have the courses displayed inthe timetable grouped by: semester 1, thenyear, semester2, finally others.


* EUCLID Other

CMS Ref. Priority Date Created Description Resolving Team Progress1057038 2.High 04/10/2010 There are some instances where first week

entered in fqe.fqe_awks is more than onecharacter, so SUBSTR(fqe.fqe_awks,1,1) willbe returning the wrong week. Eg whereFQE_FRQC = PGGE11064020 &PGSP11245020

This join is used in a number of fields. Theones I've found are below but this might not bea complete list: Courses Extract C42 - First Class and then by implication C43,C44, C45, C46 Course Classes CL5 - Class Type and then by implication CL6,CL7, CL8, CL9, CL10 & CL11 CL12 - First Class Room CL13 - First Class date

The list of Applications I have are all related toEUCLID, so I don't have an option for Interfacesor Timetab, so you will need to change that.

I've set the priority at High until the fullimplications have been able to be assessed.

Apps ProjectServices


* EUCLID OtherCMS Ref. Priority Date Created Description Resolving Team Progress966930 2.High 22/06/2010 The Student HESA project is approaching the

time when updates will be applied on a regular basis to theTEST and LIVE systems.

This CMS call will be kept open and usedthroughout this period to request each deployment. The resolution diary will specify which scripts are to be runand whether the deployment will be to TEST, LIVEor both at the same time.

This is the process that has been agreed overthe past two annual Student HESA projects.

Apps Development Assigned forinvestigation

725744 2.High 31/03/2009 Our TEST environment is now down. EUCLID Project Progress on hold

1086599 3.Medium 16/11/2010 We are just checking and updating all coursesand DPTs on EUCLID. There are several new staffmembers who are not listed on EUCLID but they need to be listedas a course organiser. Can you tell me how to addthese people to the EUCLID list. Also, several staffmembers have the wrong contact details.

EUCLID StaffSupport

Call resolved

* EUCLID OtherCMS Ref. Priority Date Created Description Resolving Team Progress1083896 3.Medium 11/11/2010 I have just found out that you are helping the

records team by processing some of the programmechanges which have come in. I wanted to remind you that thefees and student support team do not get intraymessages for any changes processed in client therefore can youplease forward details of any changes you havemade/make in client (if a student changes to part-time this will have an impact on their fees and funding).

EUCLID StudentAdmin


* EUCLID OtherCMS Ref. Priority Date Created Description Resolving Team Progress1072886 3.Medium 25/10/2010 The selection criteria for the EUSA selection

states the following for Current Session:

Current session should be calculated on thefollowing basis where the date is less than 1 October tjavascript:new_window('index.cfm? fuseaction=bookmark&Call_id=1072886&action=create&type =user&usertype=user','Bookmark1072886','450','500')hen the session will be Year-1 Where the date is greater than 30 Septemberthen the session will be Year Comparing this to substr(SA9,1,4) willdetermine if the record is in the current session or not.

From some other work on STUDMI, a bug wasidentified in the DACS selection that was pivoting on 1 Octrather than 1 August. Is the EUSA selection workingon the same assumption?

If so, it needs to be amended.

I don't get the choice of Interfaces when I selectthe application, so that probably needs to bechanged.

Apps ProjectServices


* EUCLID OtherCMS Ref. Priority Date Created Description Resolving Team Progress1062004 3.Medium 08/10/2010 The Final Year Field S46 in the

EUGEX_FULL_STUDENT_MV needs to be changed to reflect if the student ison the final programme year, not the final calendaryear as it does currently. The following logic shouldbe used to populate the field:

If Year of study (S36) is equal to or greater than the length of the programme in years, then Y, otherwise N.

Where the length of the programme iscalculated based on Units of Measurement (CRS_UOMC) andNumber of Units (CRS_LENG):

If SRS_CRS.CRS_UOMC = '1' (years) then SRS_CRS.CRS_LENG If SRS_CRS.CRS_UOMC = '2' (months) then SRS_CRS.CRS_LENG /12 rounded up to nextinteger If SRS_CRS.CRS_UOMC = '3' (weeks) then SRS_CRS.CRS_LENG /52 rounded up to nextinteger Else default to 1

Units of Measurement for 4 (days), 5 (hours), 9(n/a) and null is available but are not in use and evenif they were it is unlikely the programme wouldlast more than 1 year.

Link to SRS_CRS by: SRS_SCJ.SCJ_CRSC =SRS_CRS.CRS_CODE



* EUCLID OtherCMS Ref. Priority Date Created Description Resolving Team Progress1056491 3.Medium 01/10/2010 I've just booked an IS meeting room and before

the meeting disappeared from my screen it hasconfirmed the booking. The message displayed will be sent tothe call.

Is there a way for our meeting rooms to do thisrather than sending 3 emails?

Just a thought.

EUCLID IT & LegacySupport


1038298 3.Medium 15/09/2010 Below and attached are communicationsbetween the College and EUCLID in August, the attachedincludes Morag Hunter's replies to our questions.

I attach this because it has now come to lightthat there is an issue with first class dates for ICL students.

The questions and response from August was: "- If first class details have not been enteredthen ICL students cannot be billed Fees are generated and billed according to thestart date of the course. It has nothing to do with the first class details. As long as the Academic Sessionand Period Slot have been completed (and theseare mandatory fields) then fees can be generated."

The issue is that students are being billed for courses which don't start until December. Thisis not the proceedure for ICL students so there is aproblem here. The reply above advises that we were wrong toassume that the 1st class date was what defined thebilling - please can you advise what is, as we haveplenty of irate students and we need to ensure that ICLcourses are set up in the correct way.

As there was no training at all for staff involved with ICL courses we have no guidance in thesematters.

EUCLID StudentAdmin


* EUCLID OtherCMS Ref. Priority Date Created Description Resolving Team Progress

1038298 3.Medium 15/09/2010 Below and attached are communicationsbetween the College and EUCLID in August, the attachedincludes Morag Hunter's replies to our questions.

I attach this because it has now come to lightthat there is an issue with first class dates for ICL students.

The questions and response from August was: "- If first class details have not been enteredthen ICL students cannot be billed Fees are generated and billed according to thestart date of the course. It has nothing to do with the first class details. As long as the Academic Sessionand Period Slot have been completed (and theseare mandatory fields) then fees can be generated."

The issue is that students are being billed for courses which don't start until December. Thisis not the proceedure for ICL students so there is aproblem here. The reply above advises that we were wrong toassume that the 1st class date was what defined thebilling - please can you advise what is, as we haveplenty of irate students and we need to ensure that ICLcourses are set up in the correct way.

As there was no training at all for staff involved with ICL courses we have no guidance in thesematters.

EUCLID StudentAdmin


1016657 3.Medium 10/09/2010 This CMS call is for requested changes to the'Welcome' email message that the applicants UG/VS/PGand Other Admissions applicants receive -ED_AUTH_EML and ED_AUTH_LET (print version).

EUCLID StaffSupport


1003319 3.Medium 27/08/2010 The Scottish Funding Council has requested wesubmit our annual return in respect of the PT FeeConcession Scheme.

DACS Report 17 is not returning any data. The parameters are 2010JUL and 09/10.

Please could you advise as this is the onlyreport that gives us the HESA number & FTE per student.

EUCLID StudentAdmin


* EUCLID OtherCMS Ref. Priority Date Created Description Resolving Team Progress1055894 4.Low 01/10/2010 Can you please amend this DoS' level of

access, currently she is only able to view the studentrecords of her own directees. However she needs to beable to look at all student records in her roles as MASelector and Course Organiser.

EUCLID StudentAdmin

Beinginvestigated

* EUCLID Other Admissions

CMS Ref. Priority Date Created Description Resolving Team Progress1086929 3.Medium 17/11/2010 I have 2 Erasmus students that require to go

onto EUCLID using ‘Other Admissions’ but thepersonal details tab cannot be completed. I think this isthe same problem that was encountered last year. Ishow below the emails from last year.

Could you please let me know whether this canbe rectified or if the students need to be enteredon DACS. The students are due to start on 10January 2011.

EUCLID StaffSupport

Call resolved

* EUCLID Other AdmissionsCMS Ref. Priority Date Created Description Resolving Team Progress1007475 3.Medium 01/09/2010 I am currently trying to assist a colleague in

putting on three intercalating students (from other universities) on EUCLID through OtherAdmissions. We have two for the Sports Science Medicine(BMedSci) and one for International Public Health Policy(BMedSci). When I try to start the application for the Sports Science programme, I get an error saying thatthis programme is no longer running (even though itis apparently). The International Public HealthPolicy programme is not even on the list.

How can I go about getting this rectified?

EUCLID StaffSupport

Call resolved

* EUCLID PCAM


* EUCLID PCAMCMS Ref. Priority Date Created Description Resolving Team Progress995360 2.High 16/08/2010 Where there is a mismatch of CRS between

MCR or IPO and VCO, an applicant eligible for ATR can not ATR.A script for the mismatch of CRS on MCR, VCOand IPO is in T:\projects\areas\student\euclid\STU166 \secure\Mismatch CRS on MCR IPO VCO.sql

Once the MCR, IPO and VCO have been set inline, the CAPS for applicants who could still come needto be updated. They will be applicants where theCRS on the CAP record does not match the CRS on theMCR.

A script for Applicants who could still come herewho have mismatches can be found in T:\projects\areas\student\euclid\STU166 \secure\Applican ts with mismatch CRS on MCR and CAP.sql

A script to identify Students with a mismatch ofCRS to VCO can be found in T:\projects\areas\student\euclid\STU166 \secure\Students with mismatch CRS on SCE and VCO.sql

Both the student and Applicant update shouldbe completed after the initial 'programme' work.

EUCLID StaffSupport

Call resolved

989446 2.High 04/08/2010 Script T:\projects\areas\student\euclid\STU166 \secure\CBO issues.sql identifies a number ofmissing or incomplete data on CBOs. Please can thesebe addressed in the following order. With the 20Sep 2010 starters being ATR'd on Tue 10 Aug, thedata in Point 1 and 2 is required by the end of Mon 9Aug.

1. Missing next blocks this is important because incomplete nextdetails affects the calculation of start dates. The SRLto calculate end dates should be run oncecompleted and it should be for all CBOs for CRSs included inthis tidy up.

2. expected end date < start date this script should be run once point 1 has been completed as might reduce in number.

3. CBOs without complete next details Either the next details should be complete ornot there at all.

4. CBOs where end date is before start date Probably the end date is out, but would need toreview

5. n2 CBOs where the next acad year is not thesame acad year if an N2 CBO has next details, the next CBO willbe in the same academic year

6. CBOs with the wrong next blocks to beupdated When the CBO doesn't start in August (A) thenext CBO would be the second half of that year eg 11goes to 12, or 21 goes to 22.

7. Next CBOs that don't exist

8. CBO N2 A should not exist When a CBO starts in August, an N2 type ofCBO is not required.


* EUCLID PCAMCMS Ref. Priority Date Created Description Resolving Team Progress











* EUCLID PCAMCMS Ref. Priority Date Created Description Resolving Team Progress











1074241 3.Medium 27/10/2010 Hi, Re my telephone conversation with theHelpdesk I have been advised to email you this query: Two of our programmes at Moray House do notrequired Disclosure for first year students. These areBSC Applied Sports Science(UTAPPSS) and BScSport & Rec Management (UTSPRMG). However it hasbeen brought to our attention that although we have confirmed attendancce for these students they were still showing as not being fully matriculated. Lookinga little further into this it would appear thatEUCLID has a fully admitted flag against theseprogrammes for first years. My knowledge was that the fully admitted flag was purely for students whorequired Disclosure so I would appreciate it if someonecould please have a look into this for us. NB I have today fully admitted the students as Ido not want them to be wiped off the system. Regards Carron


* EUCLID PCAMCMS Ref. Priority Date Created Description Resolving Team Progress1066715 3.Medium 15/10/2010 Good morning,

Students on distance learning programmes whoare not located in the UK are offered a different type of instalment plan for tuition fees so long asFinance can clearly see on EUCLID that the programmeis distance learning/e-learning. I have a list ofsome distance learning programmes given to me bythe College of Medicine and Veterinary Medicinebut not all of the programmes state they are distance learning - for example:

PTMSCEMNID1P Emerging and NeglectedInfectious Diseases (Online Distance Learning) (MSc)(Part-time)

PTMSCPAINM1P Pain Management (MSc)(Part-time)- 2 Years

Is it possible to clearly show in the programme description if a programme is distancelearning/e- learning otherwise some students will berefused their request to pay by instalment.

Also can you provide a list of the student status codes and their descriptions e.g. MM, ZN, SS.

thanks

Helen Adam

EUCLID StaffSupport

Beinginvestigated

* EUCLID PCAMCMS Ref. Priority Date Created Description Resolving Team Progress1061459 3.Medium 08/10/2010 The user was attempting to key an application

via Other Admissions - PG staff application form.

They selected the programme and year 2010/1.They are only presented with one option of start date - September 2010. (user has stated that thisshould be available for all months). As this is now in thepast, the IPO has been made inactive so they cannotproceed.

User has stated that this application is for an applicant who started programme in December2009 but she is only aware of these applicants when theysubmit their first assessment. Strictly speaking this applicant should have been keyed in 2009/0session as a Dec 2009 start for HESA purposes?.

See email for screenprint of error displayed.


* EUCLID PCAMCMS Ref. Priority Date Created Description Resolving Team Progress1061170 3.Medium 07/10/2010 As part of the closure for STU166 - Programme

migration, all the relevant scripts for on-going maintenance have been moved into the folder O:\projects\areas\student\euclid\STU166\secure\Data checks post project. If the links to other CMSsno longer work, the scripts have probably movedinto this directory.

These scripts should be run regularly and if runnow they will identify data where updates arerequired.

Also, for future reference, if the academic model visio diagram is required, that is in K:\Euclid\General\FunctionalTeam\ListofProgrammes\Prog ram Migration\Program Structure.vsd

EUCLID StaffSupport


991113 3.Medium 06/08/2010 Some OBIs have incorrect or no data inUDF1/UDF2

K:\Euclid\Support\Programme_Migration\OBI_MissingUDF2. xls

EUCLID StaffSupport


* EUCLID PCAMCMS Ref. Priority Date Created Description Resolving Team Progress966496 3.Medium 21/06/2010 Please find attached the completed request

form to set up a new programme of study. Please letme know if any further information is required.

Kind regards Faten

EUCLID StaffSupport


* EUCLID PG Admissions

CMS Ref. Priority Date Created Description Resolving Team Progress1084193 1.Critical 12/11/2010 Hi Morag,

As discussed the other day we are having aproblem with PGT Sabbatical rollover. I'vetaken this from CMS1067217.

I was testing with student S0127425/2 - it startsthe rollover process but does not seem tocomplete. Could you have a look please.

Thanks, Lisa


* EUCLID PG AdmissionsCMS Ref. Priority Date Created Description Resolving Team Progress1002186 2.High 26/08/2010 Student (see details below) is current showing

150% supervision. This is causing a HESA validationerror.

Wendy Loretto 30% from 7/10/2009 Patricia Findlay 70% from 8/10/2009 Wendy Loretto 50% from 1/1/2010

Please could somebody contact the School tocheck the supervision arrangement and the percentages.The record needs to be updated to reflect the correctdates and percentages so that the student has 100% supervision on any day.

EUCLID StaffSupport

Beinginvestigated

992921 2.High 11/08/2010 A UF application is not ATR'd whilst their FeeStatus is Q - Query. A list of those currently in this position is attached. All need to be addressed, particularly the PGDE applicants who start on23 Aug and the Medics from Oxbridge/StAndrews/Durham who have already started in Year 3.

The Application has been set at PGAdmissions, but it is for all admissions.

EUCLID StudentAdmin

Solution madeLive

* EUCLID PG AdmissionsCMS Ref. Priority Date Created Description Resolving Team Progress992512 2.High 10/08/2010 There are a number of applicants with incorrect

VARs. A script to identify these can be found in T:\projects\areas\student\euclid\STU166\secure\Applican ts with incorrect VARs.sql. I will also attach it incase people do not have access to the directory.

The ones who could still become a studentshould be addressed first and ideally before they areATR'd.

The application has been set as PGAdmissions, but it actually for all admissions.

EUCLID StaffSupport


* EUCLID PG AdmissionsCMS Ref. Priority Date Created Description Resolving Team Progress1084045 3.Medium 11/11/2010 Dear EUCLID

As part of an internal reshuffle taking place in Informatics, I'm in touch to see if we can changethe PGR Admissions permissions for the followingmembers of staff. We're trying to have one person dealwith all applications for a specified institute, although I'm not entirely sure how we achieve this!

Pat Ferguson Can Pat be given permission toview applications only to the NeuroinformaticsDoctoral Training Centre [PRMSCNEUIN1F andPRPHDNEUIN1F]? Pat will perform the screening, admission and other admissions roles for all applicants interested in this programme.

Cathy Gray We want Cathy to be responsible for thescreening of all other PGR applications submitted to theSchool, but not receive applications from the above PRMSCNEUIN1F and PRPHDNEUIN1Fprogrammes in her in-tray. Again, I'm not sure if this is possible!?

Can you please advise?

Thanks again!

NEIL

Neil McGillivray Informatics Student Services

EUCLID StaffSupport

Call resolved

* EUCLID PG AdmissionsCMS Ref. Priority Date Created Description Resolving Team Progress1066230 3.Medium 14/10/2010 See Email dated: Thu, 14 Oct 2010 13:39:07

+0100EUCLIDConfigurationSupport

Beinginvestigated

1042940 3.Medium 20/09/2010 During applying online, the page turned toEUCLID Portal Login.so what should I do now?does thedocuments unload?javascript:setfuse('email');

EUCLID StudentSupport


1000031 3.Medium 23/08/2010 The School of Divinity Head of school haschanged from Prof Larry Hurtado to Prof Stewart J. Brown,could you please update this on the online offer letters? Ihave attached a copy of his signature to this email.


Beinginvestigated

964150 3.Medium 16/06/2010 Name: Rick Kiralfy Job Title: Head CHSS PG Office Telephone Number: 50-3575 Email Address: [email protected] Type of Change: Enhancement Area Applies To: See below URL: N/A Description: Current EUCLID Issues

Changes to a programme Request for changes to or closing intake for a programme – programme directors being askedto complete long, complicated and not relevantform titled “request for a new programme”. Thisprocedure needs to be simplified or uptakes will not bedone.

Other Admissions This system has not been set up as anadmissions system. There is no mechanism for contactingstudents or sending offers. This makes the systemunworkable. We use this system for all non-standardprogrammes and visiting students. Staff are having to go into the PG system and use offer letters from thissystem which basically have wrong information on them (asking students to respond when there is no mechanism to do so, they have alreadyaccepted their offer). The other admissions system needs offer letters and communications attached to it.

Courses Course Start Dates We have been advised that it is critical to put a course start date into EUCLID because thisdate will trigger the invoice being sent for all thosestudents who are invoiced at course level (ICL). EUCLID does not allow course start dates thatare outwith week one of each semester during thehours of 9-5. Many courses start mid semester and run twilight, weekends etc.

Course Instances Some courses have several deliveries withinone academic year, we have not been issuedguidance as to how this will be dealt with by EUCLID. Wecurrently request SACS set up another “instance” whenrequired. We would appreciate guidance as to how thiswill work.

Reason for Change: See above Business Impact: See above Areas Affected: all Priority: High Date Required: asap

EUCLID StaffSupport


* EUCLID PG AdmissionsCMS Ref. Priority Date Created Description Resolving Team Progress







EUCLID StaffSupport


* EUCLID PG AdmissionsCMS Ref. Priority Date Created Description Resolving Team Progress







EUCLID StaffSupport


918001 3.Medium 12/04/2010 please see the email below from ShereenBenjamin regarding a reference. We have alreadyreceived the reference, uploaded in response to the original request on 18 Jan. The reminder hasn't beensent to everyone's referees has it?

Apps DevelopmentTechnology


* EUCLID Student Admin


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1085089 1.Critical 15/11/2010 To be passed to Lee please.

Hey Lee, as discussed - the 'Record StudentSabbatical' task is not working correctly as it is trying to retrieve the wrong CRS.

This call is critical as the functionality does not work, but has the least high priority as it hasvery minimal impact.

Cheers,

Morag


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1067217 1.Critical 15/10/2010 A number of changes to rollover are required in

response to the revision of the PGT academicmodel. Additionally, all taught students past theirmaximum end date should be excluded from rollover.

For full details seeEUC_Rollover_BRD_PGT_changes.xls and20101014_PGT_Academic_model_changes.xlsin K:\Euclid\Portfolios\StudentAdmin\05-BRD\01-Current

In summary: - Non-PTUS PGTs out rolling of interruptionshould be process like PTUS and PGR rather than likeUGs, ie all PGs treated similarly; - PGTs should be treated like PGRs in having anew SCE created with a 'continuing' type Mode ofAttendance when passing their prescribed end date; - no matriculated students should be rolled over where expected end date is before the start ofthe rollover month; - taught matriculated students with end datesduring the rollover month should now be treatedexactly the same as those with end dates after the rollovermonth (ie no more late completion)

EUCLID Project Beinginvestigated

* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1035738 1.Critical 13/09/2010 PREVIOUSLY IN 993651: part 2 of this piece of

work was tested and put forward for implementationahead of the rest, as Interfaces must be updated inorder to deal with this.

See Resolution Diary for detail.

EUCLID Project Potential solutionawaiting test

1080430 2.High 05/11/2010 Currently, on recording a final award,automation runs to record status as 'SS' on SCJ, SPR and SCE.In SCE, a new SCE is created if the completion date(SAW_UDF6) is greater than or equal to the current SCE startdate, whereas the current SCE is updated if thecompletion date is less than the SCE start date.

This needs amended to that if the completiondate = the SCE start date, the current SCE is updatedrather than a new SCE being created.


1079414 2.High 04/11/2010 There are some FDUs and FTRs on LIVEcreated since migration but which have no correspondingSCE

The SCE must have once existed, for the FDUsand then FTRs to be generated with the SCE_SCJC andSCE seq no - but it must since have been deleted

We can go some way towards fixing this bydeleting (FDUs and FTRs( where none of the FTRs forthe FDUs have been extracted


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1078839 2.High 03/11/2010 Hi Jamie,

See S0805576 within Test.

The Start date/Exit date field not populating on processing of an Interruption - I remember thiserror occurring previously during end date testing.Please amend.


1075551 2.High 28/10/2010 On going data checking The application might be course enrolment, butit will depend on what is causing the problem. There are students who have deferred who stillhave module registrations for the initial year that they were admitted for.

The SMO/SMR/SAS records need to beremoved. Need to confirm how this can be done so all 3 recordsare deleted.

Script is inK:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues

These registrations are currently being includedin class totals and therefore is important tocorrect.

CMS1075555 has been raised for investigationof the issue.


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1070044 2.High 20/10/2010 It would be useful to display a warning message

if a user attempted to delete an SCE whose FeesGenerated Date (sce_feed) was populated


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1065176 2.High 13/10/2010 See Email dated: Wed, 13 Oct 2010 15:42:18

+0100

A High priority change request for StudentAdmin Fees, raised by Rhona Anderson (SSFO Registry)

Fee History screen at present hides all creditnotes and cancelled invoices

Type of change (bug fix/enhancement/development)

Fee History screen at present hides all creditnotes and cancelled invoices - credit notes should be displayed and cancelled invoices hidden

Description of change or business problem

Only cancelled invoices to be hidden

Reason for change request

At present staff can only see the invoices raisedand it is easy to miss the fact that a credit note hasalso been raised

Business impact/benefits associated with thischange

Credit notes need to be seen along withinvoices raised as incorrect information could be acted upon


Awaitingguidance fromSQAG

1065171 2.High 13/10/2010 See Email dated: Wed, 13 Oct 2010 15:38:15+0100


1) Programme/module name and route/modulecode to be added to Fee Predicted and Fee TransactionsGenerated data in evision (HIGH)

Type of change (bug fix/enhancement/development Programme/module name and route/modulecode added to Fee Predicted and Fee Transactions Generateddata in evision


When screens developed we asked forprogramme/module to be added to data but were expecting fullrelevant name - not just the words 'programme' and 'module'


Fees staff need to be able to see theprogramme/module name against the relevant FTR especially ifcredit notes raised/ student changes programme andnew invoice raised


On GFD can use existing column 'Prog/Courselevel' On GFT can use 'Sponsor Reference' column

EUCLIDEnvironmentManagement

Potential solutionbeing tested

* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress

1065171 2.High 13/10/2010 See Email dated: Wed, 13 Oct 2010 15:38:15+0100


1) Programme/module name and route/modulecode to be added to Fee Predicted and Fee TransactionsGenerated data in evision (HIGH)

Type of change (bug fix/enhancement/development Programme/module name and route/modulecode added to Fee Predicted and Fee Transactions Generateddata in evision


When screens developed we asked forprogramme/module to be added to data but were expecting fullrelevant name - not just the words 'programme' and 'module'


Fees staff need to be able to see theprogramme/module name against the relevant FTR especially ifcredit notes raised/ student changes programme andnew invoice raised


On GFD can use existing column 'Prog/Courselevel' On GFT can use 'Sponsor Reference' column


Potential solutionbeing tested

* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1065163 2.High 13/10/2010 Hi Jamie,

As discussed, issue with attendanceconfirmation is instering historically in some cases, examples0788812/2.

Script below is retrieve from call 1062797 whichraised this issue, but just wanted to include so can fix records when issue resolved

Cheers Andrew

select distinct sce_scjc, sce_srtn, sce_rouc,rou_name, SCE_LRAD from srs_sce, ins_rou where sce_lrad = '21/sep/2010' and sce_udf3 = '000000003568' and sce_rouc = rou_code


1062002 2.High 08/10/2010 There are 242 FIH's with non-migrated FDU butno FTR Many of the SCEs for these may have beenupdated from LC to MM. We should restore the FTRs using the data inthe FAL table


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1061658 2.High 08/10/2010 where no FTRs for an FDU have not yet been

extracted to e:Fin, we need to delete 2010/1 FDUs, FTRs,FIHs for: 1. SCEs with status IN or SS 2. students with scj_ayrc 2009/0 and scj_eend= 31/Aug/2010 (or earlier!) who do have an MM2010/1 SCE it's possible some have matriculated correctly and are due a fee of some sort, so it will be importantfor SSFO to go back over these students and raiseany fees due manually. 3. students who no longer have a 2010/1 SCE this will cover the late completers who have had their 2010/1 LC SCEs deleted 4. 2010/1 SCEs for which SCE_OCCL is not Aor B, or SCE_BLOK does not end in '1' because, regardless of SCJ_EEND, suchspanning students will wrongly have had fees predictedby the unrestricted GFD that was running nightly a fewweeks ago



1057877 2.High 04/10/2010 As about 1/4 of the automations do not updatethe SCJ 'programme' fields, there needs to beagreement on which project(s) makes the amendments sothings are in synch across the projects.

See email for details.


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1055895 2.High 01/10/2010 If the mode of a student is PTUS, then the Fee

Type must be an ICL one.

Vice versa, if the Fee Type of the Route is ICL,then the mode should be PTUS.

there will need to be confirmation on where the inconsistency is before updates are made.

There is a script to identify these in K:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues\Fee typemismatches.sql

EUCLID StudentAdmin


1055825 2.High 01/10/2010 The script below identifies Fee Profiles on theRoute record that do not exist on the Fee Profile table. The Route records either need to be updated orthe fee profile created.

Script now atO:\projects\areas\student\euclid\STU166 \secure\Data checks post project\NonexistentFPTs on ROUs.sql

Script originally at O:\projects\areas\student\euclid\STU166\secure\Updates post migration\Nonexistent FPTs on ROUs.sql

EUCLID StaffSupport


1049645 2.High 24/09/2010 when the applicant presses the launch EUCLIDbutton from Myed, she is presented with a screen witha dropdown menu listing her previousprogrammes studied. Her new application programme is not listed.

The home page is not automatically displayed.



* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1047786 2.High 22/09/2010 Data - probably running of individual rolforward

Need to check with Andrew whether this can bedone by a temp

The script below identifies students who are stillin 09/10. As the Jul 2010 HESA return has been submitted, all these people need a 10/11 SCErecord once their situation is confirmed.

Those who are MM can probably just be rolledforward on an individual basis.

Registry have been sent a list of people in 09/10 (email forwarded to call), so will be working through, but until they are in 10/11 they will notbe included in Early Stats, HESA processes etc, soneed to liaison with them to get these resolved.

Script is inK:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues\students still inprior year.sql

EUCLID StudentAdmin


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1044057 2.High 20/09/2010 Data update

To be run regularly

There are a number of students who shouldhave been automatically set to Fully admitted but have not. They should be fully admitted. Probably needto use client so a specific date can be entered.

The student's latest SCE should have the Fully Admitted (SCE_UDF2) and Fully Admitted by(SCE_UDF4) populated. The date should be the date ofcreation of the SCE.

The script to identify these is in K:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues\Should be fully admitted.sql

EUCLID StudentAdmin


1041807 2.High 17/09/2010 Data update These scripts should be run regularly

The programme details on the SCJ and SPRrecord are meant to reflect those on the latest SCE. Thereare a number of records where this is not the case,these are in the spreadsheet K:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues\mismatch of SCJSCE SPR 20100917.xls

Where the SCJ is out of synch with the SCE,then I think the SCJ can be updated. Where the SPR is out of synch, this needs investigation to confirm if it's the SCE or SPR that's right Those marked in red are just wrong (se otherscript below).

The script for this spreadsheet can be found in K:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues\mismatch of SCJSCE SPR.sql

but there is also the script to identify Students with a mismatch of CRS to VCO and that canbe found in T:\projects\areas\student\euclid\STU166 \secure\Students with mismatch CRS on SCEand VCO.sql which identifies where the VCOs don't match.

Might be able to be a temp for the SCJ andVCO related changes, but would need confirmationfrom Andrew that above reasoning is correct. I thinkthe SPRs will need investigation.

There is some overlap here with CMS995360.

EUCLID StaffSupport



1041807 2.High 17/09/2010 Data update These scripts should be run regularly

The programme details on the SCJ and SPRrecord are meant to reflect those on the latest SCE. Thereare a number of records where this is not the case,these are in the spreadsheet K:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues\mismatch of SCJSCE SPR 20100917.xls

Where the SCJ is out of synch with the SCE,then I think the SCJ can be updated. Where the SPR is out of synch, this needs investigation to confirm if it's the SCE or SPR that's right Those marked in red are just wrong (se otherscript below).

The script for this spreadsheet can be found in K:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues\mismatch of SCJSCE SPR.sql

but there is also the script to identify Students with a mismatch of CRS to VCO and that canbe found in T:\projects\areas\student\euclid\STU166 \secure\Students with mismatch CRS on SCEand VCO.sql which identifies where the VCOs don't match.

Might be able to be a temp for the SCJ andVCO related changes, but would need confirmationfrom Andrew that above reasoning is correct. I thinkthe SPRs will need investigation.

There is some overlap here with CMS995360.

EUCLID StaffSupport


1041275 2.High 17/09/2010 this is a gap. What currently happens is a newSCE is created for the new programme year atRollover, the Interruption is then keyed and if the interruptionis from the start of the programme year then theBlock is changed to the previous block. What we haveomitted to do is also roll back the programme year - thisneeds to be added in.


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1040968 2.High 17/09/2010 Data sorting out.

Probably Andrew or Julie

There are 2 students (IDs in the diary) whohave a partially cancelled student record. Theirsituation needs to be clarified and then the recordsbrought into the correct state.

EUCLID StudentAdmin


1039541 2.High 16/09/2010 There have been a number of issues relating tothe processes surrounding PGT Interruptions andExtensions.

A solution needs to be sought to finalise aprocess for correctly identifying the return block for PGT students, and an automation process created toroll forward records for all taught students if theyreceive an extension to their final year.


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1038977 2.High 15/09/2010 Data update

This needs to be re-run until CMS1000850 iscomplete

The students identified are now coming in2011/2. The following details should reflect that:

1. The academic year on SCJ, SCE and SPR 2. The start date on SCJ and SPR

Where they are not, the field should beupdated.

Once that has been done, the SRL to calculatethe expected end date should be run on thestudent. Andrew can take you through how that can be run. TheSRL should be used so all the various fields areupdated.

The spreadsheet for those currently in thissituation is in K:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues\Mismatch of academic years20100915.xls

The sql for further runs is in the same folder andis called Mismatch of academic years.sql

EUCLID StaffSupport


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1015717 2.High 09/09/2010 Hey Jamie

As discussed.

The current process to update an SCE from ‘ZZ’to ‘MM’ only updates the latest SCE. However theremay be occasions where a student has more than oneSCE at ‘ZZ’ (e.g. enters new programme year on01Sep2010, has further ‘Study Away’ SCE created for 15September). In such cases we would want: - Attendance Confirmation data to be recordedon all relevant SCEs (i.e. where Block , Occurrence,Route and Attempt Number are the same) - Ensure that the TUP that updates from ‘ZZ’ to‘MM’ is not restricted to the latest SCE

Cheers,

Morag


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1014586 2.High 08/09/2010 data update to be re-run until CMS997826 has

been completed.

There is a list of students who have declined in admissions but are still showing as ZN on thestudent side. These students should be cancelledthrough e:Vision. It might encounter the same problemsas CMS 1012088, so those with more than oneSCJ might need to be addressed separately.

The spreadsheet is in K:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues\UDs to becancelled.xls Before cancelling, please check on thespreadsheet that the CRS on the CAP and SCJ are thesame. If not, need to do a bit more investigation to makesure the correct thing is being cancelled.

Sql is in the same folder.

EUCLID StaffSupport


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1012088 2.High 06/09/2010 Script should be run until CMS for issue is in

LIVE

Students who are cancelled are only cancelledon the SCJ record and not the SCE. These will needto be fully cancelled. This will be achieved mostsimply by cancelling the student individually through e:vision. The reason for leaving can be'unknown reason'. please get Andrew/Julie to take youthrough how to cancel a student.

Spreadsheet is in K:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues\Cancelledstudents.xls Sql is also in that file (still to refine it 6-Sep- 10) to exclude those who are properlycancelled.

EUCLID StaffSupport


1008823 2.High 02/09/2010 Data Update. Probably easiest for Doug ashe's done the mappings before.

There are still some SCEs with corrupted dataor where there's been a missing mapping. Theseneed to be sorted out.

Spreadsheet with the records is in K:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues\fields with _ inthem 20100902.xls

The corresponding script should be run on analmost daily basis. It deals with SCJ, SPR and SCE.Other fields can be added as required.

EUCLID StaffSupport


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1006210 2.High 31/08/2010 Investigation and then data update

There are 23 students with an end date on theirlast SCE. They look to either have been manuallyamended or had a failure on automation. These studentsneed to be resolved as soon as possible.

They are not selected into the Generic layer forall the downstream systems whilst they are likethis.

The code and list of students is in K:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues for the students Students with enddate on last SCE 20100831.xls for the code Students with end date on lastSCE.sql

EUCLID StudentAdmin


1005539 2.High 30/08/2010 Data update The corrupted details are emailed to the call.This is where < have appeared in the Next details.

There will be a further list where the next details in the latest 2010/1 record do not match theexisting programme details

script to identify these records is in K:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues\Incomplete nextdetails on SCE.sql

EUCLID StaffSupport


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1001892 2.High 25/08/2010 Card Services raised an issue CMS 996990

where students weren't getting loaded. It wouldappear that the problem is being caused by the candidatenumber not being there for the academic year of study.

A change needs to be made around ATR(possible) to handle people who have deferred or changedyear so that the Student Candidate Number (SCNrecord) is created for their actual year of study.

Cheers Craig M

EUCLID StudentAdmin


996526 2.High 17/08/2010 Hi Lee,

I wanted to process an interruption forS0834997/1 in TEST. This student is enrolled on the 3rd year ofUTBSTAC for 2010/1 and their current SCE has status 'MM'. As you can see from the screenshot, I selectedan Effective Date of 30/09/2010 with a return tostudy of 01/01/2011 and I got the error messagedisplayed. Morag confirmed that there is something oddand that I should be able to store this kind of change.

Could you please have a look?

Thanks, B



* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress996337 2.High 17/08/2010 From Daniel in CMS 994912

S0571046 s0919862 s0943819 s0944318

Email form Liz Carter mentioned in 999687 S0944318

After speaking to Jan Grant S0564952/2

EUCLID StaffSupport

Call resolved

995772 2.High 16/08/2010 In the attached email there are a list of studentswho need a programme change. The ones with'OCE has run' in the last column would appear to be OK.

the Route to update them to can be found onthe tab 'ROUs for Mod Lang'.

Once complete, other students with the generic programmes should be reviewed. They will beon ROUs:

UTMLEUS Modern European Languages (NotKnown) and European Union Studies (MA Hons) UTMAHMODEL1F Modern EuropeanLanguages (MA Hons) UTMLUK1 Modern European Langs(2) 1stYear-Not Known (MA Hons)

EUCLID StudentAdmin

Beinginvestigated

1086206 3.Medium 16/11/2010 Please see emails below; for reference, thePhD (P) programmes (in DACS) were set up with aprescribed period of study of 12 mths. The fee chargingstructure is not the same as the standard PHDs.

If you need further info, please let me know,thanks, Liz

EUCLID StudentAdmin


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1085300 3.Medium 15/11/2010 The following query returns students who have

supervisors with no UOS record:

select r.rdx_scjc, r.rdx_prsc, p.prs_name,r.rdx_extc, r.rdx_begd, r.rdx_perc, r.rdx_uoac from srs_rdx r, ins_prs p where r.rdx_prsc = p.prs_code and r.rdx_scjc in (select distinct(hra_scjc) from srs_hra where hra_ayrc = '2010/1' and hra_uoac is null) and r.rdx_uoac is null

A spreadsheet is attached of the valuesreturned on 15/11.

Please could someone obtain the correct UOAfor each supervisor, create the UOS record and updateRDX for the student. Priority: Medium

EUCLID StudentAdmin


1084930 3.Medium 14/11/2010 Hello, On my "studies" page on my ed/webct the dataof my exam results etc has dissapeared - It now says "no course dataavailable." I was wondering if you can tell me why this has happened and how I can fix it?

Thank you very much, Lynsey

EUCLID StudentAdmin


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1084685 3.Medium 12/11/2010 Please pass to someone in EUCLID Support

This issue should potentially be addressed in conjunction with 1084337 and 1084663 as allthree involve contacting Schools and Collegeregarding Supervision Teams.

The following query requires to be run:

select rdx_scjc, sum(rdx_perc) from srs_rdx where rdx_scjc in (select hin_scjc from srs_hin, srs_hcs where hin_rouc = hcs_rouc and hin_ayrc = hcs_ayrc and (hcs_gcqa in ('L00','L80','L90','L99') or hcs_gcqa like 'D%') and hin_ayrc = '2010/1') and '31/Jul/2011' between rdx_begd and nvl(rdx_eend,'31/Jul/2011') and rdx_perc > '0' group by rdx_scjc having sum(rdx_perc) != '100'

For each record returned contact the relevantSchool or College to determine the correct % supervisionfor each supervisor and update the RDX recordsaccordingly. The total should add up to 100%.

This work is required to support Teaching Loadand therefore requires to be completed by earlyJanuary 2011. Priority: Medium

Lesley Elliot

EUCLID StudentAdmin


1084663 3.Medium 12/11/2010 Please pass to someone in EUCLID Support

The following query returns RDX records forPGR students who have no weightings:

select r.rdx_scjc, e.sce_srtn, r.rdx_rdss,r.rdx_seq2, r.rdx_extc, r.rdx_prsc, p.prs_name, r.rdx_begd, r.rdx_eend, r.rdx_uoac, r.rdx_perc, d.dpt_name from srs_rdx r, srs_sce e, ins_rou u, ins_dpt d, ins_prs p where r.rdx_scjc = e.sce_scjc and e.sce_rouc = u.rou_code and u.rou_udf9 = d.dpt_code and r.rdx_prsc = p.prs_code and r.rdx_scjc in (select hin_scjc from srs_hin, srs_hcs where hin_rouc = hcs_rouc and hin_ayrc = hcs_ayrc and (hcs_gcqa in ('L00','L80','L90','L99') or hcs_gcqa like 'D%') and hin_ayrc = '2010/1') and '31/Jul/2011' between r.rdx_begd and nvl(r.rdx_eend,'31/Jul/2011') and r.rdx_perc is null order by d.dpt_name

For the records returned (spreadsheet attachedfrom run on 12/11/10), please could somebody contactthe relevant School or College to determine thepercentage supervision for each supervisor and update therecord accordingly.

This issue could potentially be progressed alongwith 1084337 which also requires contact withSchools and Colleges for supervisor information.

The information needs to be updated by earlyJanuary 2011.

Please could this query also be added to the listof queries to be run on a regular basis (egmonthly) Priority: Medium

EUCLID StudentAdmin


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1084663 3.Medium 12/11/2010 Please pass to someone in EUCLID Support







EUCLID StudentAdmin



1084663 3.Medium 12/11/2010 Please pass to someone in EUCLID Support







EUCLID StudentAdmin


1084642 3.Medium 12/11/2010 Hi,

I would like to pass on an enquiry onto youwhich originated from fees, it is regarding six studentswho are set up on programme UTNGUPGDEM1Hand EUCLID has recorded them as being FTFY, but in DACS themethod of study was FTPY. The students can opt to takeup to 40 credits worth of course which are available ineither S1 or S2, so they are neither PTFY or PTPY,the school have asked if they can be recorded assomething else? Perhaps PTUS would be appropriate.

Please see the email below from AntonyMaciocia which details the above.

Please can you let me know the outcome of thisso that I can check the records and then notify fees alternatively would it be possible for you tonotify fees direclty so that they can resolve thestudents fee status?

Thanks,

Regards,

Alana

Miss Alana Nesbitt Senior Clerical Assistant Student Admin Team (SAT) Student Administration Services Registry, The University of Edinburgh Old College, South Bridge EDINBURGH EH8 9YL Tel: 0131 650 2216 Fax: 0131 651 4066

EUCLID StaffSupport



1084642 3.Medium 12/11/2010 Hi,

I would like to pass on an enquiry onto youwhich originated from fees, it is regarding six studentswho are set up on programme UTNGUPGDEM1Hand EUCLID has recorded them as being FTFY, but in DACS themethod of study was FTPY. The students can opt to takeup to 40 credits worth of course which are available ineither S1 or S2, so they are neither PTFY or PTPY,the school have asked if they can be recorded assomething else? Perhaps PTUS would be appropriate.

Please see the email below from AntonyMaciocia which details the above.

Please can you let me know the outcome of thisso that I can check the records and then notify fees alternatively would it be possible for you tonotify fees direclty so that they can resolve thestudents fee status?

Thanks,

Regards,

Alana

Miss Alana Nesbitt Senior Clerical Assistant Student Admin Team (SAT) Student Administration Services Registry, The University of Edinburgh Old College, South Bridge EDINBURGH EH8 9YL Tel: 0131 650 2216 Fax: 0131 651 4066

EUCLID StaffSupport


1084337 3.Medium 12/11/2010 Please can this be forwarded to someone withinEUCLID Support

There are a number of PGR students with nosupervision teams.

The list is given by the following query:

select c.sce_scjc, c.sce_srtn, c.sce_rouc,r1.rou_name, c.sce_dptc, d.dpt_name, c.sce_wkyr from srs_sce c, srs_scj j, srs_vco o, ins_awd a, ins_rou r1, ins_dpt d where j.scj_code = c.sce_scjc and '31/Jul/2011' between c.sce_begd and nvl(c.sce_endd,'31/Jul/2011') and j.scj_stac = 'CU' and c.sce_rouc = o.vco_rouc and o.vco_awdc = a.awd_code and (a.awd_eqac in ('L00','L80','L90','L99') or a.awd_eqac like 'D%') and c.sce_rouc = r1.rou_code and r1.rou_udf9 = d.dpt_code and (c.sce_wkyr not in ('1','2','4') or c.sce_wkyr is null) and not exists (select 1 from srs_rdx r where r.rdx_scjc = j.scj_code) order by d.dpt_name

I've attached a spreadsheet to this call with thedata retrieved as of 12/11/10.

Please could somebody contact the relevantSchool or College to attempt to obtain the missinginformation and create the necessary RDX records. For thevisiting PGR students, please come back to me if theSchools and Colleges reply that these students do not have supervisors. If this is the case, an alternative solution will need to be pursued for thesestudents.

This query should be run on a regular basis (eg monthly). Please can it therefore be added tothe list of automated scripts.

The updates require to be made by earlyJanuary. Priority: Medium

Data from query run 12/11/10

Lesley Elliot

EUCLID StudentAdmin



1084337 3.Medium 12/11/2010 Please can this be forwarded to someone withinEUCLID Support

There are a number of PGR students with nosupervision teams.

The list is given by the following query:

select c.sce_scjc, c.sce_srtn, c.sce_rouc,r1.rou_name, c.sce_dptc, d.dpt_name, c.sce_wkyr from srs_sce c, srs_scj j, srs_vco o, ins_awd a, ins_rou r1, ins_dpt d where j.scj_code = c.sce_scjc and '31/Jul/2011' between c.sce_begd and nvl(c.sce_endd,'31/Jul/2011') and j.scj_stac = 'CU' and c.sce_rouc = o.vco_rouc and o.vco_awdc = a.awd_code and (a.awd_eqac in ('L00','L80','L90','L99') or a.awd_eqac like 'D%') and c.sce_rouc = r1.rou_code and r1.rou_udf9 = d.dpt_code and (c.sce_wkyr not in ('1','2','4') or c.sce_wkyr is null) and not exists (select 1 from srs_rdx r where r.rdx_scjc = j.scj_code) order by d.dpt_name

I've attached a spreadsheet to this call with thedata retrieved as of 12/11/10.

Please could somebody contact the relevantSchool or College to attempt to obtain the missinginformation and create the necessary RDX records. For thevisiting PGR students, please come back to me if theSchools and Colleges reply that these students do not have supervisors. If this is the case, an alternative solution will need to be pursued for thesestudents.

This query should be run on a regular basis (eg monthly). Please can it therefore be added tothe list of automated scripts.

The updates require to be made by earlyJanuary. Priority: Medium

Data from query run 12/11/10

Lesley Elliot

EUCLID StudentAdmin


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1082767 3.Medium 10/11/2010 Please see the attached screen print for

student 0958579. there is no student instance summaryfor this student. On the same screen shot I have givenan example of a normal view of the fees historyscreen. Can you advise why the summary is missing forthis student?

EUCLID StudentAdmin


1082447 3.Medium 09/11/2010 This student dropped out during her study. Aswe are no longer able to give retrospectivesuspensions to allow her to come back and finish, we thoughtthe only way to let her do so was to change her 24 mthpt registration to 36 months. I am told that thiscan't be done as there is no code for a 36 mth pt MScin Highland Studies. Is this something that can be generated to allow her to do it, or does it needto go through the whole system as a newprogramme?

EUCLID StaffSupport


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1079798 3.Medium 04/11/2010 Script to be run

K:\Euclid\Portfolios\StudentAdmin\13-Implementation\Sql for issues\RDX records where notacademic.rdx

This script identifies where an rdx record hasbeen created using a person who is not an academic.At the moment there are none, but if it could be one ofthose scripts that's run.

Thanks

EUCLID StaffSupport


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1077009 3.Medium 01/11/2010 There are currently 36 Student Course

Enrolment (SCE) records where the student is marked with alocation of study code (SCE_ELSC) as 'X' (Not Away) butthey have a Return to Study Date (SCE_RSTD) and thereason for transfer code (SCE_RFTC) as 'YA' (YearAbroad).

If a student is studying abroad then they shouldhave a location code to match (ie not equal to 'X') or ifthey are studying here then the reason for transferand return to study date should be nulled.

Having checked through these cases some maybe a result of change of programme following rolloverwhere the RFT and RSTD have been copied forward and notupdated. Where it isn't clear what the student shouldactually be at the case will need to get referred toRegistry to determine what update should be made.

Please note that the location of study field isused in the HESA return.

Cheers

Craig

select * from srs_sce where sce_elsc = 'X' andsce_rftc = 'YA' and sce_rstd is not null

EUCLID StudentAdmin


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1076866 3.Medium 01/11/2010 In the 'Routes (programme fee profiles)' option

off the SSFO e:Vision page, the dynamic listbox shouldnot display fee profiles that are not in use.


1075915 3.Medium 29/10/2010 Many of our students get in touch with us to askfor their offer to be deferred to the followingacademic year.

I noticed that for students who held anunconditional firm offer simply deferring their offer may notwork.

Applicants who have been cancelled due tonon attendance have the following message at thetop of their ACD record:

"NB this student has now been cancelled for non-arrival. While you may still make changesto the applicant's records here, these changes will notbe reflected in any related student records. Anychanges that must be made to the student record shouldbe notified to Registry."

For example one applicant who I am dealingwith is (see below). As far I as I see this means that theycan no longer access their EUCLID record andtherefore won't be able to see that their offer has beendeferred.

I understand that we can make a programmechange request to registry to reinstate their record,however this would be very time consuming as we willneed to defer quite a large number of offers.

Please can you let me know if there is anotherway to deal with this issue?

EUCLID StaffSupport

Call resolved


1075915 3.Medium 29/10/2010 Many of our students get in touch with us to askfor their offer to be deferred to the followingacademic year.

I noticed that for students who held anunconditional firm offer simply deferring their offer may notwork.

Applicants who have been cancelled due tonon attendance have the following message at thetop of their ACD record:

"NB this student has now been cancelled for non-arrival. While you may still make changesto the applicant's records here, these changes will notbe reflected in any related student records. Anychanges that must be made to the student record shouldbe notified to Registry."

For example one applicant who I am dealingwith is (see below). As far I as I see this means that theycan no longer access their EUCLID record andtherefore won't be able to see that their offer has beendeferred.

I understand that we can make a programmechange request to registry to reinstate their record,however this would be very time consuming as we willneed to defer quite a large number of offers.

Please can you let me know if there is anotherway to deal with this issue?

EUCLID StaffSupport

Call resolved

1069272 3.Medium 19/10/2010 There are a small number of Credit Notes onLIVE where either no invoice exists or the invoice amount isdifferent

(see also 1068669)


1067925 3.Medium 18/10/2010 Can you double check the EUCLID entry for thefollowing student please (see below)?

He has mixed periods of registration on hisrecord which show up on his EUCLID record under thedetails of registration but the prescribed period of studyon EUCLID is recorded as 72 months when itshould be 48 to reflect the fact that he completed 2 years fulltime before transferring to part time.

I understand that a fix is on the way for this but Andrew suggested that I send an email anyway.

EUCLID StudentAdmin


1065184 3.Medium 13/10/2010 See Email dated: Wed, 13 Oct 2010 15:48:27+0100

A Medium priority change request for StudentAdmin Fees, raised by Rhona Anderson (SSFORegistry)

A note box to be added on the student feehistory screen on evision




Student Enrolment Fee Profile will not be usedon Maintain Data screen. FDU/FTR Note box forfree text could use this space and feed through toStudent Instance Summary screen and use spacepresently filled by 'Sponsors this session'


Fees team need to be able to note importantinformation relating to student's fee record - especially re future invoices


Fees team will be able to note importantinformation relating to student's fee record - especially re future invoices

EUCLID StudentAdmin



1065184 3.Medium 13/10/2010 See Email dated: Wed, 13 Oct 2010 15:48:27+0100






Student Enrolment Fee Profile will not be usedon Maintain Data screen. FDU/FTR Note box forfree text could use this space and feed through toStudent Instance Summary screen and use spacepresently filled by 'Sponsors this session'


Fees team need to be able to note importantinformation relating to student's fee record - especially re future invoices


Fees team will be able to note importantinformation relating to student's fee record - especially re future invoices

EUCLID StudentAdmin


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1065179 3.Medium 13/10/2010 See Email dated: Wed, 13 Oct 2010 15:44:38

+0100



Remove "Sponsors this session" box on FeeHistory screens in eVision


Could this be removed


Doesn't update if a student's sponsor iscredited


Incorrect information has been passed on

EUCLID StudentAdmin


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1064933 3.Medium 13/10/2010 Hi Jamie,

Call for the issue as discussed. Situation will bethat when registry lapse non attenders, some willslip through and turn out to actually be here. SRL is required to reinstate student, which will include updating status on SPR SCE and SCJ,rerunning GSD and removing RTF from SCE and SCJ.

Email from Julie on 8th September aboutremoving Successfully completed data based onprocedure from you has been emailed to this call in case it ispossible to incorporated into same SRL.

Let me knwo if any problems!

Cheers


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1064748 3.Medium 13/10/2010 We ran GFD nightly for all 2010/1 students for a

few days in September.

This predicted fees for students with statuseswhich shouldn't get fees.

The only statuses which should have feespredicted are ZN, MM and ZZ.

fpe_prf6 is currently set in SYP SRS02_049 tosce_ysdy, but this is never currently populated.

As a precaution, we should use this instead forsce_stac

The changes needed are: 1. fpe_prf6 should be set to sce_stac in SYPSRS02_049 2. The TUP FPE.FPE_DEFAULTS should beamended to set fpe_prf6 on creation to 'ZN·|MM·|ZZ' 3. All existing fee profiles should have fpe_prf6set 'ZN·|MM·|ZZ' 4. Boilerplate text for caption for fpe_prf6changed to 'Enrolment Status' (PRA srs_fpe1)


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1064244 3.Medium 12/10/2010 Hi Franck,

We have found examples (S9901495/3 is one)where in RDX the Expected End Date is populated with an enddate of 31/8/14 or similar. This is then stoppingsupervisors from viewing their students via the List MyStudents lookup.

Andrew tried several other students to makesure this was the cause and once we had removed theoffending future to date they came up successfully for the supervisors to see in this form.

Could you please look into this and amend as necessary.

Kind regards

Julie


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1063702 3.Medium 12/10/2010 Students must have 100% supervision at all

times. A spreadsheet is attached showing studentswhose supervision record in 2010/1 does not add up to100%.

Please can someone contact the relevantSchool or College to obtain the missing information andeither update the existing RDX records if thepercentage supervision is incorrect or create new RDXrecords for missing supervisors.

The query used to find these records is

select rdx_scjc, sum(rdx_perc) from srs_rdx where rdx_scjc in (select hin_scjc from srs_hin, srs_hcs where hin_rouc = hcs_rouc and hin_ayrc = hcs_ayrc and (hcs_gcqa in ('L00','L80','L90','L99') or hcs_gcqa like 'D%') and hin_ayrc = '2010/1') and '31/Jul/2011' between rdx_begd and nvl(rdx_eend,'31/Jul/2011') and rdx_perc > '0' group by rdx_scjc having sum(rdx_perc) != '100'

Please can this also be added to the list ofautomated queries to be run on potentially a monthly basis.

EUCLID StudentAdmin


1063666 3.Medium 12/10/2010 Name: Lesley Elliot UUN: LELLIOT1 Machine ID: EUC030 Department: EUCLID Room Number: G020 Telephone Number: 51 4244 Email Address: [email protected] Category: Supported Software - Other Detailed Description: HESA 2010/1 - MissingUOS records and repair of RDX records

There are currently 96 staff supervisingstudents in 2010/1 who have no UOS records. These aregiven by the following query:

select distinct(rdx_prsc) from srs_rdx where rdx_scjc in (select hin_scjc from srs_hin, srs_hcs where hin_rouc = hcs_rouc and hin_ayrc = hcs_ayrc and (hcs_gcqa in ('L00','L80','L90','L99') or hcs_gcqa like 'D%') and hin_ayrc = '2010/1') and '31/Jul/2011' between rdx_begd and nvl(rdx_eend,'31/Jul/2011') and rdx_perc > '0' and rdx_uoac is null

For each record returned by the query(spreadsheet attached of current values) the following actionneeds to be taken:

1) Create a UOS record - this requires the Unitof Assessment to be known - is there now aprocedure for obtaining this (see Colin/Bruce)?

2) Update the RDX records for each supervisorwith the correct Unit of Assessment. Once the UOSrecord has been set up this can be done by retrieving therecord and tabbing out of the UOA field. The recordthen needs to be saved.

Please can the above query be added to the listof automated queries and the procedure to createnew UOS records and update the associated RDX recordsbe run on a regular basis

Priority: Medium

EUCLID StudentAdmin










Priority: Medium

EUCLID StudentAdmin










Priority: Medium

EUCLID StudentAdmin


1060939 3.Medium 07/10/2010 Exchange Student type (SCE_STYC) isrequired for HESA and TL/SFC. It should be populated for allSCEs (non exchange students should have value ="NOEX").

There are 160 records in 2010/11 with this field= null. Most likely this is because Registry havechanged the records to Study Away but haven't beengiven the Exchange type information so haven'tcompleted the field.


1056009 3.Medium 01/10/2010 There appears to be an issue with APC for parttime students.

The APC are shown in EUCLID as the annualamount. For full time students this is fine as they matriculate and pay their tuition fees and their APC.

However it appears that part time studentsmatriculate and pay a percentage of their tuition fees(depending on if they are doing the programme over 2 or 3years) but are charged the full amount of APC. In their second year they are then being charged the fullamount again.

For example (see below)

My understanding was that part time studentspaid BOTH their tuition fees AND their APC on a pro ratabasis. So he would have paid one third of £1400 in2009, then one third of £1700 in 2010 and will then becharged one third of whatever 2011 APC is set at.

As this is not the case we need to set up theAPC on EUCLID differently for each part timeprogramme.

Please can you confirm that my understandingis correct? We will then need to update the APCfor all part time programmes.




1056009 3.Medium 01/10/2010 There appears to be an issue with APC for parttime students.

The APC are shown in EUCLID as the annualamount. For full time students this is fine as they matriculate and pay their tuition fees and their APC.

However it appears that part time studentsmatriculate and pay a percentage of their tuition fees(depending on if they are doing the programme over 2 or 3years) but are charged the full amount of APC. In their second year they are then being charged the fullamount again.

For example (see below)

My understanding was that part time studentspaid BOTH their tuition fees AND their APC on a pro ratabasis. So he would have paid one third of £1400 in2009, then one third of £1700 in 2010 and will then becharged one third of whatever 2011 APC is set at.

As this is not the case we need to set up theAPC on EUCLID differently for each part timeprogramme.

Please can you confirm that my understandingis correct? We will then need to update the APCfor all part time programmes.



* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1055893 3.Medium 01/10/2010 s0974742 - Tijssen, Johannes

The issue of course start dates has alreadybeen raised as an ongoing problem by Kirsty Woomble,however this is becoming more of an issue as more invociesare being raised. Course EDUA11118 has been set upwith a First Class of Week 11, therefore we thought thiswould mean an invoice would not be issued until later,however the email correspondence from Fees indicates thisis not the case. See also CMS1059724 covering fix.

EUCLID StudentAdmin


1053133 3.Medium 28/09/2010 SSFO have requested access to SMO onClient, so they can look up which modules should have feescharged when.

It would also be useful for them to have accessto YPS and MAV


1051450 3.Medium 27/09/2010 Hi, we're starting to enquiries regarding theabove category of records, some of which will havefee implications.

I'll send a list separately of the 60 odd recordsI've identified via DACS for advice please.

The main thing is that the prescribed periods ofstudy haven't migrated over correctly having a knockon effect (on end dates, etc).

Many thanks, Liz

EUCLID StudentAdmin


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1047334 3.Medium 22/09/2010 data update

On-going to be run regularly particularly beforethe end of the month so none are in STUDMIsnapshot

The script below identifies students who do nothave an ethnicity but had one in DACS. The Ethniccode should be updated in STU. If they left after 31-Jul-2009 or are still here, then the codeshould be an in-use one on ETH. If that is not the case,check with Lesley on the corresponding new code touse. Students who left before 31-Jul-2009 can useone of the old codes.

Script is in K:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues\students without ethnicity.sql

EUCLID StaffSupport


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1039981 3.Medium 16/09/2010 Hi

The student below is enrolled in 3 coures inEUCLID (all of which have been approved since March),but for some reason only 2 of her 3 courses is showingwhen she logs into MyEd. English Lit 2 (VS1) is notshowing. Do you know why this might be?

Thanks, Alex

-- Ms Alexandra Baker Head of Visiting Student Section Undergraduate Admissions Office College of Humanities & Social Science The University of Edinburgh

Tel : +44(0)131 651 1144 Fax : +44(0)131 650 4678 Email : [email protected] Web:http://www.hss.ed.ac.uk/Undergraduate/visiting/



* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1036909 3.Medium 14/09/2010 There appears to be a problem with how the

Maintain Taught Students Directors Lookup works forpeople who have changed programmes and have gone fromone school to another.

I have attached a screenshot of the record thatwe had a call about earlier and on looking in SCE itappears that the reason that the school couldn't see this person in their lookup using the DoS code, isbecause the School is sitting as ECN SU0284 which isthe first school and coming from the 09/10 SCEwhereas they should be listed as PPL SU793 coming from the10/11 SCE.

Could someone investigate this please as it islikely to affect all programme changes from oneschool to another in this lookup.

In the meantime I have advised the users toblank out the school code when using the lookup as theycan at least get the student using the DoS code in thislookup.

Thanks


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1014066 3.Medium 08/09/2010 The student below is studying abroad in the

second semester. (1) How is the study abroad to beshown on her record? Who does this and when? I amconcerned that, as she is short of credits, she will not have access to Web-CT.

(2) She asked to audit a course - Arabic - and Ihave enrolled her as class only. However, thenumber of credits show on her record. She won't receivecredits. Is this sort of problem already beingaddressed?

EUCLID StudentAdmin


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1012258 3.Medium 06/09/2010 FROM JIRA EUC01-4388

Can you do a very quick estimate of what wouldbe involved to upload the debt marker file fromFinance, which either adds debt marker for a new set of students, or remove the marker (2 separatetabs in Helens spreadsheet ) - but I am sure we couldrequest her to dump both sets of data in one sheet

Build estime Test estimate

Is there some standard Tribal generic uploadmechanism we can use to impart a file using client-serverOr batch job to upload file when dropped into asource directory?

Also Rio Watt asked in what processes doesSITS check the debt marker - is it automatically checkedduring the Rollover process?

Is the default position that we roll-over everyoneand then the registry rolls back those who aren'teligible to progress into the next year



if sponsor allocation of Fees changes then withthe new automatic process to raise credit notesand re-invoice could result in a small number ofinvoices being credited, and then re-invoiced tothe same value. This may be annoying for thesponsors and Finance (liz Welch) asked thatthese transactions could be filtered out so thatCredit notes / new invoices are not sent toSponsors if the details of the invoice areunchanged (same invoice value)

This could not be addressed before July GoLIVE due to time and resource constraints, butall pending change requests will be re-viewedafter Go LIVE , and a decision taken whether toimplement further enhancements or notdepending on the amount of new issues raisedduring the Go Live period



When a student's fees are initially calculated thefunding sources are not usually known so thefunder is assumed to be the studentthemselves. In most cases the students arefunded by SLA/SLC. There is a processwhereby we receive regular updates fromSLA/SLC telling us which students havereceived funding. The (standard SITS) processthat we operate allows us to make thesechanges to a student's record (SSP) withoutimpact on the finance process until we createinvoices via GFT and export these to oure:Financials system. Thereafter, if there aresubsequent changes we have to adopt thecancelling out of the invoice and reissuingprocess as described above (CCN, then GFD,then GFT). There is a real tension between theneed to give Finance the most time to get set upand collect the money (which argues for runningGFT early in the academic year), and theamount of change we have to process onceGFT has been run and invoices extracted toFinance (which argues for delaying GFT/extractuntil later in the session). We are currentlycompromising by waiting until 1st week inOctober before creating invoices. However weknow that in the main once a student hasreceived funding from SLA/SLC there won't besubsequent changes. A way of creating invoicesbased on selecting those students who havereceived funding commitment from SLA/SLCwould potentially enable us to produce invoicesearlier for a lot of students whilst keepingchanges to a reasonable level.


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1007638 3.Medium 01/09/2010 We urgently need to begin allocating DoSs to

visiting students, and I was hoping you could confirmwhether my team and I should be doing this via ACD or theHUB? How are SSOs doing this in Schools? No DoSswe add in ACD seem to be tipping into the HUB at thisstage.


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1000850 3.Medium 24/08/2010 There are a number of TUPs which run when a

change is made to a CAP record which has already beenATR'd.

There are a number of syntax errors in some ofthese which will stop things being triggered or copiedto SCJ/SCE etc correctly.

I haven't been able to identify any existing CMScalls relating to these TUPs so I'm creating this oneto move the syntax updates through the environments.

I have detailed the updates in: K:\Euclid\General\ImplementationDirectory\20100827_SA_ Patch_3\InProgress\20100823_1_LS_TUPs\TUPs.xls

and I have documented the requirements fortesting these updates in: K:\Euclid\General\ImplementationDirectory\20100827_SA_ Patch_3 \InProgress\20100823_1_LS_TUPs\TUPTestingRequirements. xls

The updates have been moved into Test andcan be tested now.

Cheers, Lee


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress997014 3.Medium 18/08/2010 In developing a BOXI report for Finance, Mark

Smith has identified differences between DACS data andSITS data.

Andy has requested that these differences beresolved.

Mark Smith (Ext: 514419) has a spreadsheetdocumenting the differences and which students are affected.

EUCLID Project Beinginvestigated

996558 3.Medium 17/08/2010 We have students who are entitled to Graduateand Alumni discounts on the SELF portion of theirfees. The discounts are keyed as SSP records, (I haveattached a screen dump of a student). If they have anyother sponsors, these SSP's need to be used in the calculation of fees before the discount SSP's.

Could you advise on how this could be done?

EUCLID StudentAdmin


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress988586 3.Medium 03/08/2010 In the past, visiting student transcripts were

generated by the Visiting Student Section ofeach College, through NESI. Throughout thedevelopment phase of EUCLID, myself and my colleaguesregularly asked how this would be covered in EUCLID.We never got a concrete answer, but were always advisedthat this would be dealt with under Student Admin.With Student Admin now going live, it has occurredto me that I haven't seen any mention of transcripts.

Please could you advise me how we will beperforming this function?

Our first batch of transcripts will need to go outin February, for semester one visiting students.


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress986560 3.Medium 29/07/2010 The expected end date is not populating for UG

visiting students on ATR. CMS985114 hasbeen raised to fix the issue, but until the date is populated, the students will not appear in the Carddownload. I'll email the students to the call.

The fields that need to be updated are:

SCJ - Expected end date Expiry Date SPR - Expiry Date RDS - Original Expiry Current Expiry

The date to use is the expected end date on theCAP record. This has been included in thespreadsheet.

EUCLID StaffSupport


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress986431 3.Medium 29/07/2010 Email extract from Linda (see emails attached

to call)

Have just completed the task of updatingMandatory periods away for students. This would normallyhave been done automatically by DACS but I wasadvised this would not be possible this year in EUCLID.

Are you the correct person to advise what isenvisaged for next year, ie is there a plan in place toenable August rollover to identify programmes withmandatory study away periods to roll the student recordsinto the correct state? As it stands, we relied on DACSto indicate which programmes to include and toidentify which year of programme the student is away,how many semesters the study away period lasted and, ifonly one semester, whether it is Sem 1 or Sem 2. If this information is not available via EUCLID itis difficult to see how we will be able to key the information manually.



* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress982893 3.Medium 22/07/2010 Raised in response to call 982251 where CAP

records were failing ATR based on cap fee status.

EUCLID StudentAdmin


982640 3.Medium 22/07/2010 It has been noticed that only grades (A, B, C)are recorded on the EUCLID Students section. Willthe marks be recorded anywhere within the systemthat perhaps we would then have to pull a Boxreport?


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress785596 3.Medium 26/08/2009 Taken from JIRA 3302

"The Student Finance & Funding Office (SSFO)will be using client to generate a Student SupportAttendance Confirmation (SSAC) report from EUCLIDpotentially on a daily basis. The file will be generated in batch and saved to a directory in either Q:\SLC orQ:\SAAS. This file is then manually uploaded to SLC totrigger payment of the student loan.

For testing purposes we do not wish to use thelive directories in case a file is accidentally pickedup by SSFO and forwarded to SLC or SAAS. Thismight result in a payment being made to a student inerror. We therefore wish to be able to save test files created in batch to K:\Euclid\Portfolios\Student Finance.

When we run the file in batch to produce a fileto the K:\drive we are receiving an error message. Investigation suggests that In batch mode it isrun on the server and the server cannot access theK drive so can't write the file out. "

A way needs to be found so that the app serverwhen generating the report in batch mode can outputthe file to the drives suggested by Lesley or inanother manner which can then be access by SSFO.


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1084750 4.Low 12/11/2010 while testing for CMS1013521 a problem was

discovered where an invalid entry like 'August'is put into a date field instead of returning anerror the task updates the records with1/1/2000.

Could this be investigated.


1051516 4.Low 27/09/2010 We're currently populating the FDV table, but donot need to.

We can stop populating it by settingSRS_GFD_002 = N



* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress1049080 4.Low 23/09/2010 SITS told us last year in MySits call 086080 that

we should avoid using the '<' and '>' operators inFPE PRF fields, as these were processed incorrectly.However, I think I forgot to inform SSFO on this, and theyhave created some FPEs for 2010/1 using theseoperators.

SITS have done a fix for the issue which will be released on 5 October in 838-0038

Their release notes also mention some otheroperators that may be affected - I've asked them for clarification in call 095402

We need to check that no incorrect fees havebeen already predicted, and ensure that the FPEs arefixed so that no incorrect fees are predicted ahead ofthe fix


1002634 4.Low 26/08/2010 We have stumbled across a few problems withour management of visiting student DoSs.

We have added DoSs during our allocationprocess (which happens at this time of year every academicyear) through ACD, however these have not beenconsistently transferred over to the HUB. For example, weadded Elizabeth Koepping as (see 1 below) DoS inACD yesterday, however she has no DoS listed inthe HUB. We added Eberhard Bort as see 2 below), aParliamentary Programme student, DoS in ACD some timeago, and this *has* transferred into the HUB. Do you knowwhy this might be happening?

Another issue is that we added Richard Eastonas the DoS for Elke Salzinger (s1061011) in ACDyesterday (the same day she matriculated) and this did not tipinto the HUB, however he was still able to confirmher attendance. If he was able to do this, why is henot appearing as her DoS in the HUB? How washe able to confirm her attendance?

We have noticed that none of us can editvisiting student DoSs in the HUB. This is an essentialpart of our role in VS admissions since we manageDoS allocation for all students, and continue to lookafter this for on course visiting students. Pleasecould you add this editing right to our permissions for all visiting students in CHSS?

Staff requiring editing rights for theDoS/Supervisor function in the HUB are:

Alex Baker (abaker2); Kirsty Robertson (krobert7); Thomas Ozers (tozers); Rob Batchelor (v1rbatch)

EUCLID StudentAdmin



1002634 4.Low 26/08/2010 We have stumbled across a few problems withour management of visiting student DoSs.

We have added DoSs during our allocationprocess (which happens at this time of year every academicyear) through ACD, however these have not beenconsistently transferred over to the HUB. For example, weadded Elizabeth Koepping as (see 1 below) DoS inACD yesterday, however she has no DoS listed inthe HUB. We added Eberhard Bort as see 2 below), aParliamentary Programme student, DoS in ACD some timeago, and this *has* transferred into the HUB. Do you knowwhy this might be happening?

Another issue is that we added Richard Eastonas the DoS for Elke Salzinger (s1061011) in ACDyesterday (the same day she matriculated) and this did not tipinto the HUB, however he was still able to confirmher attendance. If he was able to do this, why is henot appearing as her DoS in the HUB? How washe able to confirm her attendance?

We have noticed that none of us can editvisiting student DoSs in the HUB. This is an essentialpart of our role in VS admissions since we manageDoS allocation for all students, and continue to lookafter this for on course visiting students. Pleasecould you add this editing right to our permissions for all visiting students in CHSS?

Staff requiring editing rights for theDoS/Supervisor function in the HUB are:

Alex Baker (abaker2); Kirsty Robertson (krobert7); Thomas Ozers (tozers); Rob Batchelor (v1rbatch)

EUCLID StudentAdmin


* EUCLID Student AdminCMS Ref. Priority Date Created Description Resolving Team Progress996529 4.Low 17/08/2010 Hi Lee,

Please see screenshot...

Thanks, BB.



* EUCLID System Wide

CMS Ref. Priority Date Created Description Resolving Team Progress1082423 2.High 09/11/2010 Hi Jamie,

Mixed Methods not taking Interrupted monthsinto account when calculating prescribed period.

EG, person who had a 3 month interruption ishaving 3 months added onto their prescribed period.

I can test any changes for you to spare the Testteam.

EUCLID StudentAdmin


* EUCLID System WideCMS Ref. Priority Date Created Description Resolving Team Progress894319 2.High 02/03/2010 The non-UCAS/GTTR ADMIS-MI project has

not yet started but snapshots are being taken inreadiness at the end of Sep and Jan. The next snapshot is required on 30 Sep 2010

Previously the data was also loaded into ascratch oracle instance which I’ve assumed would alsobe done for this snapshot.

The tables to be included in the snapshot canbe found inK:\Euclid\IS_Shared\Reporting\ADMIS-MI non UCAS\Admis_MI_non_UCAS tables v1.2.xls

A resource request has also been entered inASTA under project STU171.

I've put the priority as low because it's a whileoff but the timing is important.

[previous extract was taken under CMS 826261]

Apps DevelopmentTechnology


* EUCLID System WideCMS Ref. Priority Date Created Description Resolving Team Progress1084936 3.Medium 14/11/2010 Can we please have a folder Q:\UKBA created

please. This will be used as the file repository for interactions with the UKBA for the sending ofCAS details (UoE's "confirmation of acceptance forstudies" for overseas students] and receipt of repliesback from UKBA. The EUCLID application willautomatedly download files to this directory, and will pick up files from it. The folder will be used in the same way asQ:\slc and Q:\saas.

Staff in EUCLID should be provided with accessto the folder (I presume that there is a group for this -let me know if you need actually names/UUNs etc)- plus I guess the EUCLID application (not sure howthat is set up)

bruce

USD OperationalServices

Beinginvestigated byIS

1067149 3.Medium 15/10/2010 See Email dated: Fri, 15 Oct 2010 14:47:21+0100

EUCLID StaffSupport

Beinginvestigated

* EUCLID System WideCMS Ref. Priority Date Created Description Resolving Team Progress1057851 3.Medium 04/10/2010 Name: Lesley Elliot

UUN: LELLIOT1 Machine ID: EUC030 Department: EUCLID Room Number: G020 Telephone Number: 51 4244 Email Address: [email protected] Category: Supported Software - Other Detailed Description: HESA 2010/1 - IS HESAprogram failing due to Units of Assessment which aremore than 2 characters in length.

Please pass to Morag I in the first instance.

There are RDX 10 records in LIVE which have avalue of UOS_PR in RDX_UOAC. Examples areS1043939/1, S1057126/1 and S1043939/1. One of these isan applicant (S1057126/1) so I wonder if the issue issomething to do with PG Admissions.

select * from srs_rdx where length(rdx_uoac) > '2' Priority: High

EUCLID StudentAdmin


* EUCLID System WideCMS Ref. Priority Date Created Description Resolving Team Progress998076 3.Medium 19/08/2010 Where a mandatory field is left null or invalid,

on store the screen refreshes with the invalid fields shown with a red background. When the userenters a new value into the field, this appears in red text thatis very difficult to read against the redbackground.

This was reported from testing of theregistration form keying task (TTE SA_REGKEY_09.004), butwill be affecting all mandatory TTQs in all tasks.

The solution would be to change either thebackground or the text colour to make the fields readable.



* EUCLID System WideCMS Ref. Priority Date Created Description Resolving Team Progress832331 3.Medium 06/11/2009 Some applicants have applied from our online

application form. In IPR they have been flagged as 'Possible Duplicate' Status by the Advanced Duplicate Matching process.

In cases where there is no match between the applicant and the possible matches, the TRANprocess works successfully (STU, APF, CAP etc allcreated).

In cases where there is a match, however theIPR record has a different programme applied for oryear of entry, the TRAN process works successfully(APF and CAP etc all created).

Only is cases where there is a match ofapplicants and where the programme, year, block andoccurence match an existing CAP for that applicant, theTRAN process aborts.


Temporarysolution in place

* EUCLID System WideCMS Ref. Priority Date Created Description Resolving Team Progress715457 4.Low 08/03/2009 (see Resolution History dated 27/9/09 for

revised approach)

Please see attached correspondence.

We are still getting failures every week. Will ISbe able to resource changing integrator to accept ISO8859-1 encoding files from EUCLID?

note: if IS can resource, EUCLID still has to resource changes within the application - so thetwo have to move forward in parallel.

Plus still have to obtain Tribal advice thatISO8859- 1 will work in both unicode and non-unicode.


Beinginvestigated byIS

* EUCLID UCAS/GTTR Admissions

CMS Ref. Priority Date Created Description Resolving Team Progress991889 2.High 09/08/2010 1. There are a number of records that have

decision dates but no decision. They are all either UCASor GTTR, so it would seem to be related to that processing. A script to identify the applicants is in the resolution diary.

2. There are also records that have a decision without a date, but there is a reply and date.Sql for this is in the resolution diary.

I've put this as high until it is clear whether this is causing problems on the application records involved.


* EUCLID UCAS/GTTR AdmissionsCMS Ref. Priority Date Created Description Resolving Team Progress1064026 3.Medium 12/10/2010 In ACD, there is an option in the dropdown

called 'View Applicants full Record'. When this is selected, sometimes the data display repeats the dataand a symbol is displayed. See email for screenprint.

This bug is currently in TEST but does notappear to be in the LIVE system.

EUCLID StaffSupport


989921 3.Medium 05/08/2010 Fee Payer field comes in with ivStarK and isstored in APF_UFPC for each applicant. SITS datatable is UFP.

The descriptor fields in cvRefFee are changingat UCAS for some values e.g. code in UFP is 09 - description is 'Overseas Agency'. In cvRefFeecode 09 new description is 'International agency'.

We can download the new descriptors fromUCAS using the cvRefAmendments facility which willoverwrite the UFP values.

Do we want to do this or leave the descriptors inUFP as they are?

This will not affect the ODBC-link importprocess either way.


* EUCLID UCAS/GTTR AdmissionsCMS Ref. Priority Date Created Description Resolving Team Progress913884 3.Medium 07/04/2010 Undergraduate Offer letters going to the portal

intray are unformatted and the most of the signaturesare distorted or are of a poor resolution. The letters involved are UGAD_C08.BIO,UGAD_C08.CSE, UGAD_C08.VET, UGAD_C09.MMS. (The only letter formatted properly isUGAD_C08.HSS.

As a top 10 university our externalcommunications should be of the highest standard. However,these letters make UoE look very unprofessional asthe letters look bad and are extremely difficult toread - doubly so when there is important information inthem for the applicant.



863509 4.Low 08/01/2010 Updated Mon 11 Jan.

There is an overlap with this CMS and CMS861400.

There are scripts to identify CAPs withnon-existent CBOs or IPOs in K:\Euclid\General\FunctionalTeam\Stream3General CAP and nonexist CBO.sql and CAP and nonexistIPO.sql. Do add additional columns if they would beuseful.

CAP records should only exist for valid IPOs(non UCAS/GTTR) and CBOs for all.

For both sets of records, there will be acombination of confirming the valid start dates and creatingnew records.

For the IPOs, there seems to be a problem onsome of the records with the 'dummy' CRS still being onthe record. Before updating this to the correctrecord, ideally the reason why it has not been updatedshould be identified. There's a mismatch between MCR and CRS forS0900404. Again, if possible, before correcting it ideally the reason how it happened will be identified.

On the CBOs some are because of 'odd' Blocksas a result of the UCAS load. Other CBOs justappear to be missing.

Thanks

EUCLID StudentAdmin


* EUCLID UCAS/GTTR AdmissionsCMS Ref. Priority Date Created Description Resolving Team Progress

863509 4.Low 08/01/2010 Updated Mon 11 Jan.

There is an overlap with this CMS and CMS861400.

There are scripts to identify CAPs withnon-existent CBOs or IPOs in K:\Euclid\General\FunctionalTeam\Stream3General CAP and nonexist CBO.sql and CAP and nonexistIPO.sql. Do add additional columns if they would beuseful.

CAP records should only exist for valid IPOs(non UCAS/GTTR) and CBOs for all.

For both sets of records, there will be acombination of confirming the valid start dates and creatingnew records.

For the IPOs, there seems to be a problem onsome of the records with the 'dummy' CRS still being onthe record. Before updating this to the correctrecord, ideally the reason why it has not been updatedshould be identified. There's a mismatch between MCR and CRS forS0900404. Again, if possible, before correcting it ideally the reason how it happened will be identified.

On the CBOs some are because of 'odd' Blocksas a result of the UCAS load. Other CBOs justappear to be missing.

Thanks

EUCLID StudentAdmin


* EUCLID Visiting Students


* EUCLID Visiting StudentsCMS Ref. Priority Date Created Description Resolving Team Progress1035004 2.High 13/09/2010 Data update - ongoing until CMS1034976 is

completed.

There is sql in K:\Euclid\Portfolios\StudentAdmin\13- Implementation\Sql for issues\Cancelled visiting with approvedSMAs.sql that provides a list of applicants who are nolonger coming but they still have 'Approved' applicantmodule registrations (SMA). These should be cancelled because whilst approved, they use up quota on themodule.

In SMA, for the appropriate applicant, APF seqand CAP seq and Module code, change the Status to NotApproved and save.

EUCLID StaffSupport


1083138 3.Medium 10/11/2010 Can you please create a code to allow for avisiting student to study with us for 9 months? VTCRDHSS007P has been set with aprescribed period of 12 months which is too long (the visiting studentwill and should be gone before that time) andVTCRDHSS006P is too short as it does not allow the student to sit their exam in May/June.

EUCLID Project Call resolved

* EUCLID Visiting StudentsCMS Ref. Priority Date Created Description Resolving Team Progress1048701 3.Medium 23/09/2010 The programme that seems to be causing the

problems is VUNGUHSVUL1P. A085659 is an example. It'sthe java not working properly on the personal tab through'Other admissions'.

That's what the problem is...VUNG is not a valid coding for a programme - they should be VS, VT or VR- VUNG will not work with the validation (but still these VUNGs are being made active) -these were created for migration but should not be active. If they need to be active then a new code should beused.


966098 3.Medium 21/06/2010 There is a question on the application where is says "Some Study Abroad Advisors are able totrack the progress of their students' applications.Please indicate if you agree to this." Some of your students have answered "no" to this questionand you would not therefore be able to see their applications. However there are certainlyothers who have answered "yes" and so you should be ableto see his at the very least. I am therefore forwarding this email on to the help desk to see if they can advise.

EUCLID StudentAdmin


* EUCLID Visiting StudentsCMS Ref. Priority Date Created Description Resolving Team Progress931732 3.Medium 10/05/2010 The VS screening function shows number of

places already taken on a course instance.This calculation includes approved applications(MAV_ACTS.MAV) and actual number ofstudents (MAV_ACTL.MAV) but should alsoinclude actual number of selections(MAV_ACTM.MAV). The actual number ofselections will pick up any optional courseswhich have been selected in OCE but notconfirmed.

This figure is shown on the edit course selectionscreen as shown in : http://www.euclid.ed.ac.uk/staff/Support/User_Guides/VS_Admissions/Edit_Course_Selection.html ('Approved Places Taken' on secondscreenshot).



826416 3.Medium 28/10/2009 There seems to be a discrepancy for HeatherReid S0977700 Home institution Gordon Collegewho is a visiting student. Her Home institute is showingin evision but nowhere else.

See Email dated: Wed, 28 Oct 2009 12:09:01+0000


Beinginvestigated

* EUGEX & Downstream


* EUGEX & DownstreamCMS Ref. Priority Date Created Description Resolving Team Progress1077744 3.Medium 02/11/2010 I've had one or two students say that they do

not know who their Director of Studies is because it is not listed on their MyEd. However, that informationis clearly in the system because we can see itthrough EUCLID. The most recent student to report thisis Joanne Fullerton 0953040 (for example) butclearly it states Alexa Morcom as the DoS but thestudent message is DoS not listed. Is this something that youshould know about or should I be telling someoneelse?

EUCLID StudentAdmin


* Timetab

CMS Ref. Priority Date Created Description Resolving Team Progress1055134 2.High 30/09/2010 I would like to report a change in lecture times

that the Timetab utility did not properly reflect. Right now, the utility generates three weekly lecturesfor Informatics 2c: Software Engineering - one onMonday, one on Tuesday and one on Thursday. Actually,there is no inf2c SE lecture on Monday.



1036972 2.High 14/09/2010 Hi,

Please see comments below from one of ourlecturers. The courses she means are:

INFR08020: Informatics 1 - Cognitive Science INFR08012: Informatics 1 - Computation andLogic INFR08013: Informatics 1 - FunctionalProgramming

Though there probably are others. Everythingin EUCLID says Central area for all these courses.

Thanks,

Tamise

On Tue Sep 14 12:38:01 2010, mcryan wrote: > Dear ITO, > I just have feedback on the presentation ofour 1st year courses > through > TimeTab (probably coming from what wasinput into Euclid). > > For some of the 1st-year courses, Timetabecreates a layout which > lists, in the same time-slot, > CourseCode CA > CourseCode undefined > > It looks messy. > This happens for most/all of the 1st-year Inf courses, on some > scheduled slots. My guess is that this is dueto having originally > input the time slot without any location ...then later creating a > new piece of info (rather than updating whatwent before) with > "Central Area" > > This is only feedback. > *If* (and I may this may not be the case) it is possible to change it, > would be great if you could. > (is also sometimes happening for courses inother schools) > > --mary > > > --- > User: mcryan > Name: Mary Cryan

-- The University of Edinburgh is a charitablebody, registered in Scotland, with registration number SC005336.



* TimetabCMS Ref. Priority Date Created Description Resolving Team Progress

1036972 2.High 14/09/2010 Hi,




Thanks,

Tamise





* TimetabCMS Ref. Priority Date Created Description Resolving Team Progress

1036972 2.High 14/09/2010 Hi,




Thanks,

Tamise





988250 3.Medium 03/08/2010 Spotted an error with TimeTab. Basically if you filter by 'Level' selecting any 'SCQF' value (i.e. SCQF08, SCQF 11 etc...) then no matching courses are returned. However if you filter by 'Level' selecting 'Normal YearTaken' then your results are displayed.

See screenshots for an example.


Beinginvestigated

1.Critical 2.High 3.Medium 4.Low Sum:

* DRPS 1 1 2

* EUCLID Assessment 3 3

* EUCLID BOXI 3 6 1 10

* EUCLID CCAM Phase 1 2 4 1 7

* EUCLID DPT 1 3 1 5

* EUCLID HESA 1 8 9

* EUCLID IDMS Issues 1 1

* EUCLID Online Course Enrolment 3 1 4

* EUCLID Other 3 8 1 12

* EUCLID Other Admissions 2 2

* EUCLID PCAM 2 6 8

* EUCLID PG Admissions 1 3 6 10

* EUCLID Student Admin 3 31 44 5 83

* EUCLID System Wide 2 5 1 8

* EUCLID UCAS/GTTR Admissions 1 3 1 5

* EUCLID Visiting Students 1 5 6

* EUGEX & Downstream 1 1

* Timetab 2 1 3

Sum: 4 58 105 12 179

Documents

179 Open EUCLID Calls by Business Function * DRPS · Open EUCLID Calls by Business Function * DRPS ... SMO.SMO_RSTA and ... marks and 2009/0. Also, on the 2009/0 records,