1686 - Libraries Management Structure_pubic_Signed

7/31/2019 1686 - Libraries Management Structure_pubic_Signed

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DELEGATED POWERS REPORT NO.

SUBJECT: Minor temporary changes to the Libraries ManagemeControl sheet

All of the following actions MUST be completed at each stage of the pand dated report MUST be passed to Governance Service for publishi

All reports

1. Governance Service receive draft report Name of GO Pa

Date 29

2. Governance Service cleared draft report asbeing constitutionally appropriate

Name of GO Pa

Date 29

3. Finance clearance obtained (report author to complete)

Name of Fin. officer De

Date 01

4. Staff and other resources issues clearance

obtained (report author to complete)

Name of Res. officer Ve

Date 12

5. Strategic Procurement clearance obtained(report author to complete)

Name of StrategicProcurement officer

Le

Date 30

6. Legal clearance obtained from (report author to complete)

Name of Legal officer Ph

Date 08

7. Policy & Partnerships clearance obtained(report author to complete)

Name of P&P officer An

Date 30

8. Equalities & Diversity clearance obtained(report author to complete)

Name of officer Ju

Date 30

9. The above process has been checked andverified by Director, Head of Service or Deputy(report author to complete)

Name Bi

Date 29

10. Signed & dated report, scanned or hard copyreceived by Governance Service for publishing

Name of GO Pa

Date 30

11. Report published by Governance Service towebsite

Name of GO Pa

1686



ACTION TAKEN UNDER DELEGATED POWERS BY OFFUNCTION)

Subject Minor temporary changes to thstructure

Officer taking decision Assistant Director of Customer S

Date of decision 29 March 2012

Summary This document proposes minor, sthe libraries management team tocapacity necessary for the effectiStrategy project streams.

Officer Contributors

Status (public or exempt) Public

Wards affected All

Enclosures None

Power being exercised Staffing Matters delegated to Ch

Serial N



1. RELEVANT PREVIOUS DECISIONS

1.1 26 July 2011 - Cabinet Report – Strategic Library Review1.2 DPR 1487 – Creation of a temporary post combining the head

libraries and customer services.

2. CORPORATE PRIORITIES AND POLICY CONSIDERATION

2.1 The adjustments proposed are essential for the effective imple

library strategy, which supports the corporate priority to providless money. The strategy sets out the future direction of the sprovision to achieve a £1.4 million saving over 3 years.

3. RISK MANAGEMENT ISSUES

3.1 Failure to address constraints within the current management place both the day to day management of the library service aimplementation of the strategy projects at risk. It is estimated duties will occupy an average of 40% of the current managemfor the duration of the strategy. In addition, daily managementhe three senior management posts have risen following the atemporary Head of Customer Services and Head of Libraries p2011.

3.2 Some minor adjustments will be required throughout the servicpositions vacated through the proposed management re-orgaoutlined in section 5. Low level risk exists where these posts c

4. EQUALITIES AND DIVERSITY ISSUES

4.1 There are no specific adverse equalities and diversity issues dthese proposals.

5. USE OF RESOURCES IMPLICATIONS (Finance, ProcuremV l f M St ffi IT P t S t i bilit )



5.4 There are no IT or property considerations attached to these p

6. LEGAL ISSUES

6.1 Any recruitment undertaken in response to the changes must accordance with the Council’s internal policies and proceduresCodes of Practice and in a manner which is fair, objective anddiscrimination. It is vital that there is compliance also to the terEmployment Rights Act 1996 in relation to the provision of spe

conditions of employment.

7. CONSTITUTIONAL POWERS

7.1 Council Constitution, Part 3, Responsibility for Functions, paraChief Officers to take decisions without consultation with the Cconcerned where it is in respect of operational matters within tsphere of managerial or professional responsibility and is not sbudget.

7.2 Council Constitution, Part 3, Responsibility for Functions, parathat Chief Officers may use whatever means they consider apthe functions allocated to them including engaging and deploy

8. BACKGROUND INFORMATION

8.1 The library service comprises around 100 FTE staff organisedOperations, Children’s and Adult Services. Each division is hemanager reporting into the Head of Service. This structure too

comprehensive reorganisation process in 2008/9. In NovembCustomer Services was temporarily merged with the Head of single Head of Customer Services and Libraries.

In July 2011 Cabinet approved the Library Strategy setting an development programme for the service for the forthcoming th



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1686 - Libraries Management Structure_pubic_Signed