164_ERP607_BPD_EN_DE

EHP7 for SAP ERP 6.0

February 2014

English

Asset Acquisition for Constructed Assets (164)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Business Process Documentation

SAP Best Practices Asset Acquisition for Constructed Assets (164): BPD

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Business Process Alternative/Decision Choice

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ContentsAsset Acquisition for Constructed Assets......................................................................................5

1 Purpose.................................................................................................................................. 5

2 Prerequisites.......................................................................................................................... 5

2.1 Master Data and Organizational Data.............................................................................5

2.2 Adding an entry to the User Favorites Menu...................................................................8

3 Process Overview Table.........................................................................................................9

4 Process Steps...................................................................................................................... 11

4.1 Creating Investment Order............................................................................................11

4.2 Creating Budget for Investment Order...........................................................................12

4.3 Releasing Investment Order..........................................................................................13

4.4 AP Posting Invoice to Investment Order........................................................................15

4.5 Monitoring Order Progress............................................................................................16

4.6 Asset under Construction Settlement (collective processing)........................................18

4.7 Creating Assets for Complete AuC Settlement..............................................................20

4.8 Maintaining Settlement Rule for Final Settlement..........................................................20

4.9 Final settlement of the Investment Order (Collective Processing).................................23

4.10 Completion of Investment Order................................................................................24

5 Appendix.............................................................................................................................. 26

5.1 Reversal of Process Steps............................................................................................26

5.2 SAP ERP Reports.........................................................................................................27



Asset Acquisition for Constructed Assets

1 PurposeAssets under construction (AuC) are a special form of tangible assets. They are usually displayed as a separate balance sheet item and therefore require a separate account determination and their own asset classes. During the construction phase of an asset, all actual postings are assigned to the AuC. Once the asset is completed, a transfer is made to the final fixed asset.

The recommendation of using Investment orders to capture the costs of AuC assets during the period and month-end processing will ‘settle’ the costs from the Investment order to the AuC. This is done so that budget information can be entered for the AuC and tracking of the actual-to-budget can be performed. Once the AuC is completed, the final asset is created in the appropriate asset class, and the Investment order is set to complete so that the next settlement transfers the AuC asset value to the completed asset.

2 Prerequisites

2.1 Master Data and Organizational DataDefault Values

Essential master and organizational data was created in your ERP system during the implementation phase, such as the data that reflects the organizational structure of your company and master data that suits its operational focus, for example, master data for materials, vendors, and customers.

This business process is enabled with organization-specific master data, examples of which are provided in the following section.

Additional Default Values

You can test the scope item with other SAP Best Practices default values that have the same characteristics.

Check your SAP ERP system to find out which other material master data exists.

Using Your Own Master Data

You can also use customized values for any material or organizational data for which you have created master data. For more information about creating master data, see the Master Data Procedures documentation.

Use the following master data in the process steps described in this document:

Master / org. data

Value Master / org. data details

Comments

Asset Class for Asset under Construction

95020

Asset Class for * all classes,



Master / org. data

Value Master / org. data details

Comments

final settlement except 95000, 95010, 95020

Vendor * Domestic vendor

If no vendor is available in your system yet, please create a domestic vendor. A detailed description to create such a vendor master record could be found in the Master Data Procedure description Create Vendor Master (155.14), chapter 3.1. Creating Vendor Master for Purchasing Org., Company Code (with Procurement).

Cost Center 1301 Manufacturing – 1 You can also use another Cost Center, but

you must make sure to use a consistent combination of Cost Center and Profit Center (see table Overview of assignments below). In addition you should use the same assignment of Cost Center / Profit Center for the asset and the investment order.

Profit Center YB110 Product AYou can also use another Profit Center,

but you must make sure to use a consistent combination of Cost Center and Profit Center (see table Overview of assignments below). In addition you should use the same assignment of Cost Center / Profit Center for the asset and the investment order.

Functional Area

YB20 ProductionYou can also use another Functional Area,

but you must make sure to use a consistent combination of Cost Center and Functional Area (see table Overview of assignments below). In addition you should use the same assignment of Cost Center / Profit Center for the asset and the investment order.

Company Code 1000

Chart of Depreciation

10DE

Controlling Area

1000

Overview of assignments: Cost Centers, Profit Centers, Functional Areas, Segments:

Cost Center Profit Center Functional Area Segment Prerequisite

1101 YB600 YB40 1000_C none

1201 YB110 YB20 1000_A none

1202 YB120 YB20 YBH111 none

1301 YB110 YB20 1000_A BB 188 activated



Cost Center Profit Center Functional Area Segment Prerequisite

1302 YB120 YB20 YBH111 BB 188 activated

1321 YB120 YB20 YBH111 BB 206 activated

1401 YB600 YB40 1000_C BB 188 activated

1501 YB600 YB50 1000_C BB 188 activated

1601 YB600 YB35 1000_C none

1602 YB600 YB30 1000_C none

1701 YB700 YB40 1000_C none

1750 YB700 YB40 1000_C none

1801 YB900 YB40 1000_C none

1901 YB600 YB30 1000_C none

Roles

UseThe following roles must have already been installed to test this scope item in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scope item. You only need these roles if you are using the NWBC interface. You do not need these roles if you are using the standard SAP GUI.

PrerequisitesThe business roles are assigned to the user who is testing this scope item.

Business Role

Technical name Process steps

Transaction

Employee (Professional User)

SAP_NBPR_EMPLOYEE_S Assignment of this role is necessary for basic functionality.

Accounts Payable Accountant

SAP_NBPR_AP_CLERK_S AP Posting Invoice to Investment Order

FB60

Asset Accountant

SAP_NBPR_ASSET_S Creating Investment Order, Status maintenance of investment order

KO04

Create Budget for Investment Order, Maintaining Settlement Rule for final settlement

KO22



Business Role

Technical name Process steps

Transaction

Asset Under Construction Settlement (collective processing), Final settlement of the investment order (collective processing)

KO8G

Monitor Order progress

S_ALR_87013019

Internal Controller

SAP_CO_INTERNAL_CONTROLLER Monitor Order progress

2.2 Adding an entry to the User Favorites MenuThe creation of a new entry in the favorites menu is only required if you want to make use of the Web Dynpro based reporting functionality using the SAP GUI as listed in the subsequent chapters (section 4. Process Steps). If you only want to use the SAP NWBC or if you do not want to use the Web Dynpro based reporting functionality at all you can skip the following steps.

You can only make use of the Web Dynpro based reporting functionality if the Building Block 589 Planning and Reporting with Web Dynpro is activated. Please contact your system administrator to find out if this Building Block is activated.

1. In the SAP Easy Access menu, right-click the Favorites folder and choose Add other objects.

2. From the list, scroll to the bottom and choose Web Dynpro Application.

3. On the Web Dynpro Application screen, enter the following values:

Field name User action and values Comment

Web Dynpro Applicat. WDR_CHIP_PAGE

Description Reports

Application Config. FCOM_CTRL_PAGE_REPORTS

4. Choose Continue (Enter) to create the new entry.



3 Process Overview TableProcess step External

process reference

Business condition

Business role

Transaction code

Expected results

Creating Investment Order

New Asset Under Construction (AuC) is approved and the system must track the costs and capitalize the value when complete.

Asset Accountant

KO04 Internal order to track asset under construction budget and expenses is available

Create Budget for Investment Order

Budget for the approved AuC is entered in the system so that monitoring can be performed.

Asset Accountant

KO22 Budget for AuC is entered into the investment order.

Release Investment Order

Expenses for the AuC have occurred and must be entered into the system

Asset Accountant

KO04 Internal order to track asset under construction budget and expenses is released for postings.

AP Posting Invoice to Investment Order

This activity is performed to create an invoice posting to internal order.

Accounts Payable Accountant

FB60 The invoice posting to internal order is created.

Monitor Order progress

Asset Accountant / Internal Controller

S_ALR_87013019 Comparison of the Budget to actual costs is done to monitor the progress of the AuC.

Asset Under Construction Settlement

Monitoring of the progress of the AuC is

Asset Accountant

KO8G The monthly costs from the



Process step External process reference

Business condition

Business role

Transaction code

Expected results

(collective processing)

done. investment order are posted to the AuC asset.

Create Assets for Complete AuC Settlement

See Create Assets (155.02) scope item

The costs captured in the order must be posted to the AuC asset to show the costs on the balance sheet.

Asset Accountant

For this activity, run the Create Asset (155.02) scope item for example with asset class 70000 and for example company code 1000.

Maintaining Settlement Rule for final settlement

The AuC asset is complete, and the costs must be transferred to the completed asset.

Asset Accountant

KO04 Internal order for AuC asset is technically complete so the system performs full settlement during next order settlement run.

Final settlement of the investment order (collective processing)

The settlement rules for the final settlement are maintained.

Asset Accountant

KO8G All costs are settled to the assigned receivers.

Completion of investment order

All costs are settled to the assigned receivers.

Asset Accountant

KO04 Completion of the investment order.



4 Process Steps

4.1 Creating Investment Order

UseThis activity creates an investment order.

PrerequisitesRequest for capital asset is created and approved.

Procedure1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Accounting → Controlling → Internal Orders → Master Data → Order Manager

Transaction code

KO04

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role Asset Accountant

(SAP_NBPR_ASSET_S)

Business role menu

Asset Accounting → Master Data → Internal Orders → Order Manager

2. If the Set Controlling Area dialog box appears, enter 1000 and choose Continue.

3. Choose Create.

4. On the Create Internal Order screen, enter the order typeY600, and then choose Enter.

5. On the Create Internal Order: Master Data screen, enter the following:

Field name Description User action and values Comment

Description <Enter a description>

6. Choose the Assignments tab and enter the following data:

Field name Description User action and values

Comment

Company Code

1000

Functional Area

YB20

You can also use another Functional Area, but you must make sure that you use a consistent combination of Cost Center and Functional Area (see table Overview of assignments in the chapter Master Data and Organizational Data). In addition you should use the same




Comment

assignment of Cost Center / Profit Center for the asset and the investment order.

Responsible CCtr

Responsible Cost Center

1301

You can also use another Cost Center, but you must make sure that you use a consistent combination of Cost Center and Profit Center (see table Overview of assignments in the chapter Master Data and Organizational Data). In addition you should use the same assignment of Cost Center / Profit Center for the asset and the investment order.

Profit Center YB110

You can also use another Profit Center, but you must make sure that you use a consistent combination of Cost Center and Profit Center (see table Overview of assignments in the chapter Master Data and Organizational Data). In addition you should use the same assignment of Cost Center / Profit Center for the asset and the investment order.

7. Choose Enter.

8. Choose the Investments tab.

9. Enter the following data:


Comment

Investment Profile

000001 Model with AuC, summary settlement

10. Save your entries. Make a note of the order number: __________

ResultAn internal order to track asset under construction budget is created.

ExampleControlling Area

Order type

Description Company Code

Responsible Cost Center

Investment Profile

Asset Class

1000 Y600 Asset-1 1000 1301 000001 95020

4.2 Creating Budget for Investment Order

UseThis activity creates budget for investment order.



PrerequisitesInvestment order exists in the system.



SAP ECC menu Accounting → Controlling → Internal Orders → Budgeting → Original Budget → Change

Transaction code

KO22



(SAP_NBPR_ASSET_S)

Business role menu

Asset Accounting → Master Data → Internal Orders → Change Order Budget

2. On the Change Original Budget: Initial Screen, in Order, enter the internal order number from the

previous step and choose Enter or choose Original Budget.

3. On the Change Original Budget: Annual Overview, in Overall, enter for example 1000, and in Budget for desired year (for example <current year>), enter for example 1000.

4. Save your entries.

ResultBudget for AuC is entered into the investment order.

ExampleBudget overall Budget for desired Year

1000 1000

4.3 Releasing Investment Order

UseThis activity releases investment order.

With the release of the investment order, a master record for the asset under construction is created automatically.

PrerequisitesBudget is entered for the AuC in the investment order.






Transaction code

KO04

2. If the Set Controlling area dialog box appears, enter 1000.

3. In the Order Manager select the relevant order in the Personal worklist by clicking on its order number.If the relevant order does not appear in your Personal worklist use the Find by Order functionality located above of the Personal worklist.

4. Choose Change (Ctrl + F3).

5. Choose the Control Data tab; choose Release and then choose Save.

To find out the number of the asset master record that is created, proceed with the next steps.

6. Choose Extras Asset under Construction and note the number of the created asset.

7. Choose Back (F3).



(SAP_NBPR_ASSET_S)

Business role menu

Asset Accounting → Master Data → Internal Orders → Internal Orders Homepage

1. Choose the tab All Internal Orders.

If required you can use the Search Criteria to limit the number of entries shown in the list.

2. Select the line with your order.

3. Choose Change.

4. On the Change Internal Order: Master Data screen, choose the Control Data tab; choose Release and then choose Save.

To find out the number of the asset master record that is created, proceed with the next steps.

5. On the Change Internal Order: Initial screen, enter your order number and choose Enter.

6. Choose (NWBC: Menu Extras Asset under Construction and note the number of the created asset.

7. Choose Back (F3) twice.

ResultInternal order to track asset under construction budget and expenses is released for postings.

A master record for the Asset under Construction is created automatically.

Example



Controlling Area

1000

4.4 AP Posting Invoice to Investment Order

UseIn this activity, you create an invoice to an internal order.

PrerequisitesAn internal order must exist. The document number for the internal order is known.



SAP ECC menu Accounting → Financial Accounting → Accounts Payable → Document Entry → Invoice

Transaction code

FB60


Business role Accounts Payable Accountant

(SAP_NBPR_AP_CLERK_S)

Business role menu

Accounts Payable → Posting → Invoices → Enter Vendor Invoice w/o PO Reference

2. If the Enter Company Code screen comes up enter 1000 and choose Continue (Enter).

3. On the Enter Vendor Invoice: Company Code xxxx screen, choose the Basic Data tab and enter the following data:


Vendor <Domestic Vendor>

Invoice Date <Today’s date>

Posting Date

<Today’s date>

Amount * For example 500

Calculate Tax

<Selected>

G/L account * for example Account 616100 (MACHINE AND EQUIPMENT)

D/C Debit / Credit

Debit (S)




Order <Investment order document number created in step 4.1>

Make sure that the correct column is selected (order number column)

Amount in doc. Curr.

* for example 500

Tax code * for example V1 (19%)

4. Choose the Payment tab and enter the following data:

Field name

Description User action and values

Comment

Pmt Method

5 for example 5 for SEPA credit transfer

Payt Terms

* for example 0001 (Default from vendor master, change if needed)


ResultThe invoice to an internal order is created.

4.5 Monitoring Order Progress

UseThis activity monitors the order progress.

Two options are provided to execute this report:

Procedure I: Run the report with transactions in SAP GUI or SAP NWBC.

Procedure II: Run the report via SAP GUI or SAP NWBC using Web Dynpro technology.

Both options will provide the same results but with different analysis options.

You can only make use of the Web Dynpro based reporting functionality if the Building Block 589 Planning and Reporting with Web Dynpro is activated. Please contact your system administrator to find out if this Building Block is activated.

PrerequisitesAn internal order for AuC exists.

Procedure I1. Access the transaction choosing one of the following navigation options:


SAP ECC menu

Accounting → Controlling → Internal Orders → Information System → Reports for Internal Orders → More Reports → List:



Budget/Actual/Commitments

Transaction code

S_ALR_87013019



(SAP_NBPR_ASSET_S)

Business role menu

Asset Accounting → Reporting → Internal Orders / Maintenance Orders → List: Budget/Actual/Commitments

2. On the selection screen, enter the following data:


Controlling Area

1000

Order group

Or value (s) <Enter order number which was created in step 4.1>

3. Choose Execute (F8).

Procedure II

To use option 1 (SAP GUI) make sure that you have executed all steps listed in chapter 2.2 Adding an entry to the User Favorites Menu.

1. Access the transaction choosing one of the following navigation options:


SAP ECC menu

Favorites → Reports → Analytical Reports (on Operational Data Providers) → Orders: Budget/Actual/Commitment

Transaction code

N/A


Business role

Internal Controller

(SAP_CO_INTERNAL_CONTROLLER)

Business role menu

Internal Controller → Reports → Analytical Reports (on Operational Data Providers) → Orders: Budget/Actual/Commitment

2. On the List Report on Analytic Query: Budget / Actual / Commitment screen make the following entries in the Selection section:

Field name Description User actions and values Comment

Controlling Area is

1000

Order Hierarchy is

Order Group is

Order Number is <Enter order number which was created in



Field name Description User actions and values Comment

step 4.1>

3. Choose Execute.

ResultComparison of the Budget to actual costs is done to monitor the progress of the AuC.

ExampleControlling Area

1000

4.6 Asset under Construction Settlement (collective processing)

UseIn contrast to assessment, you cannot perform settlement across fiscal year boundaries. The system automatically determines the posting date from the posting period/fiscal year using the last day of the posting period. There are three processing types defined for settlement:

Automatic: The system selects all the distribution rules for a sender.

Periodic: All distribution rules with settlement types PER and AuC are selected. PER rules are applied first. In investment measures, this is followed by settlement to assets under construction.

Partial capitalization: Use this processing type if you want to partially capitalize an investment measure which is not yet complete, that is, if you want to settle part of the overall cost to finished assets.

With this process step a periodic settlement is executed. All costs collected on the investment order will be settled to the automatically created AuC.

PrerequisitesAll previous process steps are completed successfully.



SAP ECC menu

Accounting → Controlling → Internal Orders → Period-End Closing → Single Functions → Settlement → Collective Processing

Transaction code

KO8G



(SAP_NBPR_ASSET_S)

Business role Asset Accounting → Period-End Closing Activities → Act. Settlment:



menu Int.-/Maint. Orders

2. On the initial screen, enter the following data:


Comment

Selection variant

YBLMF_AuC Variant is already created. If not, create the variant YBLMF_AuC with selection of order type Y600, Company code 1000 and Controlling area 1000 by using n create selection variant to the right of the selection variant field.

Settlement period

<Current period>

Fiscal Year <Current fiscal year>

Posting Period

<Current period>

Processing Type

1 Automatic

Test Run <Deselected> At first flag this field to check for possible errors

Detail List <Selected>

3. Choose Execute.

If you want to settle a large number of objects it is recommended to run this process in the background:

1. Choose Background Processing in the Processing Options, and then choose Execute.

2. In the Background Processing Options dialog box, choose Start Immediately. Note the job number.

3. Choose Check.

4. Choose Confirm.

5. In the Background Print Parameters dialog box, choose the Output device, and then choose Continue.

6. From the menu choose (NWBC: Menu System Own Jobs.

7. On the Job Overview screen, choose your job.

8. Choose Job log to see the results.

ResultThe cost of AuC Internal Orders are moved into the appropriate assets based on settlement rules found in each IO. The Actual Settlement: Orders Basic List report displays the results of the settlement, for example, the number of messages. It goes on to list the processing senders based on the categories. The system only outputs a detail list if you choose the corresponding option in the Settlement initial screen. Choose Detail list to see the list displayed. During background processing, the messages are output in the settlement log if required.



Analyze the results for the internal order created by you for this process. As a collective processing was carried out, messages (warnings, error messages) for other orders might be listed. Ignore these messages.

4.7 Creating Assets for Complete AuC Settlement

Create Assets (155.02)

UseIn this activity, you create one or more assets for complete AuC settlement.

ProcedureFor this activity, run the Create Asset (155.02) scope item document with transaction AS01 and with asset class 70000 and company code 1000. Use the Cost Center 1301 (tab Time-dependent).

You can also use another Cost Center, but you must make sure to use a consistent combination of Cost Center and Profit Center (see table Overview of assignments in the chapter Master Data and Organizational Data). In addition you should use the same assignment of Cost Center / Profit Center for the asset and the investment order.

4.8 Maintaining Settlement Rule for Final Settlement

UseIn this process step the settlement rules for the final settlement are maintained and the status of the investment order will be set to technical completed, which allows the final settlement of the order.

PrerequisitesAll previous process steps are completed successfully.




Transaction code

KO04


3. In the Order Manager screen, select the relevant order in the Personal worklist and choose Change (Ctrl + F3).



If the relevant order does not appear in your Personal worklist use the Find by Order functionality located above of the Personal worklist.

4. .Choose the Control Data tab.

5. Choose Tech.comple.

6. Choose Settlement Rule.

7. On the Maintain Settlement Rule: Overview screen, enter the following values:


Line 2:

Cat Account Assignment category

FXA Asset

Settlement Receiver

<No. of asset > Number of the asset created in the previous step.

% <Portion of AuC APC that can be capitalized>

for example 90

Settlement type

FUL

No. Distribution rule number

Is determined automatically

Line 3:


CTR

Settlement Receiver

Any cost center for example 1101 (finance and administration)

% <Portion of AuC APC that cannot be capitalized>

for example 10%

Settlement type

FUL



8. Choose Goto Settlement Parameters.

9. On the Maintain Settlement Rule: Parameters screen, check the following entries:


Settlement profile YB00AI Investment measure

Allocation structure Y1 CO allocation structure







(SAP_NBPR_ASSET_S)

Business role menu




2. Select the line with your order and choose Change.

3. On the Change Internal Order: Master Data screen, choose the Control Data tab; choose Tech.comple and then choose Settlement Rule.

4. On the Maintain Settlement Rule: Overview screen, enter the following values:


Line 2:


FXA Asset

Settlement Receiver

<No. of asset > Number of the asset created in the previous step.

% <Portion of AuC APC that can be capitalized>

for example 90

Settlement type

FUL



Line 3:


CTR

Settlement Receiver

Any cost center for example 1101 (finance and administration)

% <Portion of AuC APC that cannot be capitalized>

for example 10%

Settlement type

FUL



5. Choose (NWBC: Menu Goto Settlement Parameters.

6. On the Maintain Settlement Rule: Parameters screen, check the following entries:




Settlement profile YB00AI Investment measure

Allocation structure Y1 CO allocation structure



ResultInternal order for AuC asset is technically completed and the settlement rules for the final settlement are maintained.

4.9 Final settlement of the Investment Order (Collective Processing)

UseThe final settlement transfers the costs from the AuC asset to the completed asset and to the cost center as specified in the settlement rules. After the final settlement the balance of the investment order and of the AuC is zero.

PrerequisitesThe status of the investment order is set to technically completed and the settlement rules for the final settlement are maintained.



SAP ECC menu

Accounting → Controlling → Internal Orders → Period-End Closing → Single Functions → Settlement → Collective Processing

Transaction code

KO8G



(SAP_NBPR_ASSET_S)

Business role menu

Asset Accounting → Period-End Closing Activities → Act. Settlment: Int.-/Maint. Orders

2. On the initial screen, enter the following data:


Comment

Selection variant

YBLMF_AuC Variant is already created. If not, create the variant YBLMF_AuC with selection of order type Y600, Company code 1000 and Controlling area 1000 by using n create selection variant to the right of the selection variant field.

Settlement <Current




Comment

period period>

Fiscal Year <Current fiscal year>

Posting Period

<Current period>

Asset Value Date

<last day of the current period>

Processing Type

1 Automatic

Test Run <Deselected> At first flag this field to check for possible errors

Detail List <Selected>

3. Choose Execute.

If you want to settle a large number of objects, we recommend running this process in the background:

1. Choose Background Processing in the Processing Options, and then choose Execute.

2. In the Background Processing Options dialog box, choose Start Immediately. Note the job number.

3. Choose Check.

4. Choose Confirm.

5. In the Background Print Parameters dialog box, choose the Output device, and then choose Continue.

6. From the menu choose (NWBC: Menu … System Own Jobs.

7. On the Job Overview screen, choose your job.

8. Choose Joblog to see the results.

ResultThe cost of AuC Internal Orders is moved to the appropriate assets based on settlement rules found in each IO. The Actual Settlement: Orders Basic List report displays the results of the settlement, for example, the number of messages. It goes on to list the processing senders based on the categories. The system only outputs a detail list if you choose the corresponding option in the Settlement initial screen. Choose Detail list to see the list displayed. During background processing, the messages are output in the settlement log if required.

Analyze the results for the internal order created by you for this process. As a collective processing was carried out, messages (warnings, error messages) for other orders might be listed. Ignore these messages.

4.10 Completion of Investment Order



UseIn this process step the investment order is closed by changing its status to Closed.

PrerequisitesThe final settlement is completed successfully and the balance of the investment order is zero.




Transaction code

KO04


3. In the Order Manager screen, select the relevant order in the Personal worklist by clicking on its order number.If the relevant order does not appear in your Personal worklist use the Find by Order functionality located above of the Personal worklist.

4. Choose Change (Ctrl + F3).

5. Choose the Control Data tab.

6. Change the status to Closed by clicking on Close in the Status section.




(SAP_NBPR_ASSET_S)

Business role menu




2. Select the line with your order.

3. Choose Change.

4. On the Change Internal Order: Master Data screen, choose the Control Data tab.

5. Change the status to Closed by clicking on Close in the Status section.


ResultThe investment order is closed and cannot be used for actual postings anymore.



5 Appendix

5.1 Reversal of Process StepsIn this section, you can find the most common reversal steps, which you can take to reverse some of the activities described in this document.

Create Investment Order

Transaction code (SAP GUI)

KO04

Reversal: Set deletion flag for investment order


KO04

Business role Asset Accountant (SAP_NBPR_ASSET_S)

Business role menu Asset Accounting Master Data Internal Orders Internal Orders Homepage

Comment NWBC: Select your order on the tab All internal Orders and choose Change.

NWBC and SAP GUI: choose Edit Deletion Flag Set.

Creating Budget for Investment Order


KO22

Reversal: Change budget for investment order


KO22


Business role menu Asset Accounting Master Data Internal Orders Change Order Budget

Comment Change or delete the existing budget.

Releasing Investment Order


KO04

Reversal: Setting back the status of the investment order.


KO04






NWBC and SAP GUI: choose Edit Cancel Release.

AP Posting Invoice to Investment Order


FB60

Reversal: Reverse Document


FB08

Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S)

Business role menu Accounts Payable Posting Invoices Invoice

Comment NWBC: Choose an active query for invoices. Select your invoice and choose Cancel Document.

SAP GUI: Enter Document number and reversal reason.

Asset Under Construction Settlement (collective processing)

Final settlement of the investment order (collective processing)


KO8G

Reversal: Reverse Documents


KO8G


Business role menu Asset Accounting Period-End Closing Activities Act. Settlment: Int.-/Maint. Orders

Comment Choose (NWBC: Menu Settlement Reverse

Completion of Investment Order


KO04

Reversal: Setting back the status of the investment order.


KO04




NWBC and SAP GUI: In the Status section select Complete order

technically by clicking on the icon

5.2 SAP ERP Reports



UseThe following table lists the reports that you can use to obtain additional information on this business process.

You can find detailed descriptions of the individual reports in the following BPD documents, which provide a comprehensive compilation of all important reports:

Financial Accounting: SAP ERP Reports for Accounting (221)

Logistics Processes: SAP ERP Reports for Logistics (222)

The descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong.

ReportsReport title Transacti

on code (SAP GUI)

Business role (NWBC) Business role menu (NWBC)

Comment

Asset Balances

AR01 Asset Accountant(SAP_NBPR_ASSET_S)

Asset Accounting Reporting Asset Balances Asset Balances

The report Asset Balances is available by Asset Class and by Reason for Investment.

Other sort criteria are available via the Sort Variant field. Other selection criteria can be selected after choosing the All Selections (Shift+F7).

Inventory List

S_ALR_87011981 and S_ALR_87011979

Asset Accountant(SAP_NBPR_ASSET_S)

Financial Reporting(SAP_SR_SIMPLIFIED_REPORTING_5)

Asset Accounting Reporting Asset Balances Inventory List by…

Financials Reporting → Financials Reporting → Asset Accounting Reporting (FI-AA) → Inventory List (List)

The following two reports are available:Inventory List by Asset Class and Inventory List by Cost Center

Asset History Sheet

S_ALR_87011990


Asset Accounting Reporting Asset Balances Asset History Sheet

Depreciation on Capitalized

S_ALR_87012936


Asset Accounting Reporting Depreciation



Report title Transaction code (SAP GUI)

Business role (NWBC) Business role menu (NWBC)

Comment

Assets (Depreciation Simulation)

Depreciation Simulation

Day-to-Day activities

S_ALR_87012048, S_ALR_87012050 and S_ALR_87012052


Asset Accounting Reporting Day-to-Day activities Asset …

This section includes these three reports:Asset TransactionsAsset AcquisitionsAsset Retirements
