160412 AGENDA LOCAL WALLACE ROCKHOLE · 2016-04-11 · WALLACE ROCKHOLE LOCAL AUTHORITY 12 APRIL 2016 - 7 - CONFLICTS OF INTEREST ITEM NUMBER 4.2 TITLE Conflict of Interests RECOMMENDATION

AGENDA

WALLACE ROCKHOLE LOCAL AUTHORITY MEETING

TUESDAY, 12 APRIL 2016

The Wallace Rockhole Local Authority Meeting of the MacDonnell Regional Council will be held at the Community Council Office on Tuesday, 12 April 2016 at 10.30am.

WALLACE ROCKHOLE LOCAL AUTHORITY 12 APRIL 2016

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TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 MEETING OPENING

2 WELCOME

2.1 Welcome to Country

3 ATTENDANCE / APOLOGIES / RESIGNATIONS

3.1 Attendance

3.2 Apologies / Absentees

3.3 Resignations

4 MACDONNELL COUNCIL CODE OF CONDUCT

4.1 MacDonnell Council Code of Conduct ............................................................................. 5

4.2 Conflicts of Interest ........................................................................................................... 7

5 MINUTES OF PREVIOUS WALLACE ROCKHOLE LOCAL AUTHORITY MEETING

5.1 Previous Minutes

Wallace Rockhole Local Authority - 4 November 2015 ................................................ 9

5.2 Issues / Actions arising from Minutes

6 REPORTS OF COMMITTEES

Nil

7 DEPUTATIONS / GUEST SPEAKERS

Nil

8 COUNCIL LOCAL GOVERNMENT

8.1 Service Delivery Report .................................................................................................. 13 8.2 Complaints Received ...................................................................................................... 16 8.3 Action Register ............................................................................................................... 17 8.4 SWOT and Regional Planning

9 LOCAL AUTHORITY PLANS

9.1 Local Authority Project Updates ..................................................................................... 19

10 FINANCE

10.1 MacDonnell Regional Council 2014/15 Annual and Expenditure Report ....................... 22

11 OTHER BUSINESS

11.1 Community Member attendance 11.2 Local Authority member details 11.3 Other Services ................................................................................................................ 24

12 NEXT MEETING - THURSDAY 7 JULY, 2016

13 MEETING CLOSE


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MACDONNELL COUNCIL CODE OF CONDUCT

ITEM NUMBER 4.1 TITLE MacDonnell Council Code of Conduct RECOMMENDATION

That the Wallace Rockhole Local Authority note the Council Code of Conduct.

SUMMARY: This report contains all of the details about the MacDonnell Council Code of Conduct BACKGROUND MacDonnell Regional Council Code of Conduct

1 Interests of the Council and Community come first

A member must act in the best interests of the community, its outstations and the Council.

2 Honesty A member must be honest and act the right way (with integrity) when performing official duties.

3 Taking care A member must be careful to make good decisions (diligence), and must not be under the influence of alcohol or illegal drugs, when performing official duties.

4 Politeness/Courtesy A member must be polite to other members, council staff, electors and members of the public.

5 Conduct towards council staff A member must not direct, reprimand, or interfere in the management of council staff.

6 Respect for culture A member must respect different cultures, families and language groups (cultural diversity) and not be unfair towards others, or the opinions of others, because of their background.

7 Conflict of interest A member must, if possible, avoid conflict of interest between the member's private interests (other job, business etc.) and duties. Where a conflict exists, the member must inform the Council or Local Authority and not take part in the discussion or vote


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7 Accountable A member must be able to show that they have made good decisions for the community.

8 Respect for private business

A member must not share private (confidential) information that they heard as a member outside of meetings. A member must not make improper use of confidential information to gain a benefit or to cause harm to another.

ISSUES/OPTIONS/CONSEQUENCES A Code of Conduct helps Councils remain strong and focussed, and ensures all Councillors, staff and Local Authority Members are following the same rules. When Councils do not have a strong Code of Conduct they leave themselves open to negative external influences (such as pressure from certain groups or individuals) and do not appear to be serving the best needs of their residents.


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CONFLICTS OF INTEREST

ITEM NUMBER 4.2

TITLE Conflict of Interests RECOMMENDATION

That the Wallace Rockhole Local Authority note and declare any conflict of interests. SUMMARY:

This report contains all of the details about the MacDonnell Council Local Authority Conflict of Interest Procedure.

What to disclose

Details of relevant particulars to be disclosed on both the Councillor and Council Employee Register of Interests can relate to any or all of the following;

1. For a corporation or organisation of which a Councillor or relevant employee is an officer name of organisation or corporation the nature of the office held the nature of the corporation or organisation’s activities.

2. For a beneficial interest in a family or business trust the name of the Trust the nature of the Trust’s activities the nature of the interest in the Trust.

3. For all land or real estate in which a Councillor or relevant employee has an interest in name of locality of the land or real estate the approximate size of the land or house/unit the purpose for which the land or real estate is/ or is intended to be used.

4. For debts or liabilities over $ 10,000, other than credit card accounts including store accounts the name of the creditor

5. For shares and similar investments the nature of the investment name of the corporation and type of business it is involved in.

6. For memberships of political parties, trade union or professional, business or representational association name and address of the organisation position held (if any).

7. For undertaking second employment details of employer nature of employment or consultancy.


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PREVIOUS MINUTES OF THE WALLACE ROCKHOLE LOCAL AUTHORITY MEETING

ITEM NUMBER 5.1 TITLE Previous Minutes RECOMMENDATION

That the Wallace Rockhole Local Authority Meeting confirm the minutes of the previous meeting held on 4 November 2015 .


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MINUTES OF THE WALLACE ROCKHOLE LOCAL AUTHORITY MEETING HELD

IN THE WALLACE ROCKHOLE COUNCIL OFFICE ON WEDNESDAY, 4 NOVEMBER 2015 AT 10.30AM

1 MEETING OPENING The meeting was declared open at 1.20pm 2 WELCOME

2.1 Welcome to Country – Ken Porter 3 ATTENDANCE / APOLOGIES / RESIGNATIONS

3.1 Attendance Local Authority Members: Ken Porter (Chairperson), Leah Thomas, Bernard Abbott,

Bobby Abbott Council Employees: Chris Kendrick (Director Corporate Services), Megan Griffiths (Governance Support Officer), Kathy Abbott (Community Services Coordinator), Ken Newman (Area Manager), Marie Rancon (Project Officer-Induction Video) Councillors: Barry Abbott, Braydon Williams Others: Renee (Tjuwanpa/RJCP), Eric Turner (Department of Local Government and Community

Services) 3.2 Apologies/Absentees

Apologies: Terry Abbott, Glenys Porter Absentees: Roxanne Kenny, Sid Anderson

3.2 Resignations


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4 MACDONNELL COUNCIL CODE OF CONDUCT

4.1 MacDonnell Council Code of Conduct 1 RESOLVED (Ken Porter/ Cllr Barry Abbott)

That the Wallace Rockhole Local Authority note the Council Code of Conduct.

4.2 Conflict of Interests 2 RESOLVED (Ken Porter/ Cllr Barry Abbott)

That the Wallace Rockhole Local Authority note and declare any conflict of interests.

5 MINUTES OF PREVIOUS WALLACE ROCKHOLE LOCAL AUTHORITY MEETING 3 RESOLVED (Ken Porter/ Cllr Barry Abbott)

That the Wallace Rockhole Local Authority Meeting confirm the minutes of the previous meeting held on 19 August 2015.

DEPUTATIONS / GUEST SPEAKERS 7.1 DAMIEN RYAN AND SHERALEE TAYLOR-

CENTRAL AUSTRALIAN HEALTH SERVICES Apologies were received from Sheralee Taylor, unfortunately they will not be able to attend today as they have another event in Alice Springs which they need to attend. They apologise for inconvenience this might cause. COUNCIL LOCAL GOVERNMENT 8.1 SERVICE DELIVERY REPORT EXECUTIVE SUMMARY: This report is a summary of achievements relating to Key Council Service Delivery standards and guidelines in Wallace Rockhole community and documents any other relevant issues. 4 RESOLVED (Ken Porter/ Cllr Barry Abbott) (a) That the Local Authority note and accept the Service Delivery Report 8.2 COMPLAINTS RECEIVED

5 RESOLVED (Ken Porter/Leah Thomas) (a) That the Local Authority note that there were no complaints received


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8.3 ACTION REGISTER EXECUTIVE SUMMARY: This report provides an update on requests of the Local Authority. 6 RESOLVED (Ken Porter/ Cllr Barry Abbott) (a) That the Local Authority note and accept the Action Register Report FINANCE 10.1 FINANCE REPORT AS AT 30TH SEPTEMBER 2015 EXECUTIVE SUMMARY: The financial report shows spending until 30th September 2015 in the Local Authority’s community. 7 RESOLVED (Ken Porter/Cllr Barry Abbott) That the Local Authority note and accept the financial report as at 30th September 2015 OTHER BUSINESS 11.1 COMMUNITY INDUCTION VIDEO PACKAGES Marie Rancon-Project Officer for the Induction Video spoke to the Local Authority members and Councillors regarding the video and why this is going to be put together. The video will be culture awareness for all new staff member and visitors that will come in and out of the community. 11.2 ORCHARD FARM: Renee from RJCP spoke to the Local Authority and Councillors on how she will be overseeing this program. She has advised the Local Authority that RJCP are looking at placing Solar Panels so if and when the program stops the farm can rely on mother nature to take over. The community is very excited with the Orchard farm running again, they are hoping that is will start to produce fresh fruit and vegetables, healthier food for the younger generation of the community. 11.3 HOUSING ISSUES-from 19th August 2015: The community has come to a point where they have had enough of Territory Housing coming out to the Local Authority meeting with all these promise regarding maintenance issues Territory Housing attended the Local Authority meeting on the 19th August 2015-stating on how they where going to send someone out in the next two weeks and the community is still waiting for someone to arrive. At the late meeting dated the 19th August 2015,Housing stated that all tenants need to complete a maintenance request form and they were going to give first priority to tenants paying there rent on time. Tenants are paying rent on time and they are still waiting. The Local Authority asked for an action and that Council would chase up on the promises made at the last meeting


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DATE OF NEXT MEETING - TBA FOR THE NEW YEAR MEETING CLOSE The meeting terminated at 2.17pm. THIS PAGE AND THE PRECEEDING 4 PAGES ARE THE MINUTES OF THE Wallace Rockhole Local Authority Meeting HELD ON Wednesday, 4 November 2015 AND UNCONFIRMED.


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COUNCIL LOCAL GOVERNMENT

ITEM NUMBER 8.1 TITLE Service Delivery Report REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL

AUTHORITY MEETINGS\WALLACE ROCKHOLE\08-2016 MEETINGS\MEETING 1 - 145394

AUTHOR Kathleen Abbott, Council Services Coordinator EXECUTIVE SUMMARY: This report is a summary of achievements relating to Key Council Service Delivery standards and guidelines in Wallace Rockhole community and documents any other relevant issues. RECOMMENDATION (a) That the Local Authority note and accept the Service Delivery Report

Animal Management and Control No Visit from Dr. Alex Burleigh waiting for the next round of visit’s from him, his last visit

was on the 18th of December. Cemetery Management Checked F/N if not Monthly.

Cemetery Car park Internal Road Maintenance Road verges – is still ongoing due to staffing and capability of the project.

Parks and Open Spaces Both parks - the residential (L. Penham) and the community (G&I Abbott) are checked

and maintained on a monthly basis.

Sports Grounds


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There’s only the race track which is classed as a sports field. Just before Xmas the Council purchased seating for there so people can be seated in the future when we celebrate our annual event in October/November. We get visitors from as far as Mulga bore (Central Desert), Santa Teresa, Hermannsburg and outstations in around the Alice Springs area.

Map Community race track Waste Management Program and recycling The new pit is in full use now. Bays are all marked and separation is still in good practice having been:

white goods, steel, batteries and the list goes on. We’ve also installed a recycle bin near the art center but at the moment it is hardly being used.

Weed Control and Fire Hazard Reduction The grader teams were here before we got them to do the community boundary, the

fence around the dump and all the fire breaks.

Contractual Matters Essential Services The ESO continues to provide ongoing maintenance to P&W assets in the community

with water reads daily and sent into Alice to the lab monthly. WATER OUTAGE – None this reporting period POWER OUTAGE – None this reporting period Otherwise services provided are working at 100% to Power & Water standards. Other Matters Civil Works Training Training took place in Hermannsburg and two Civil Workers received certificates in:

Fire warden & First Aid – Matthew Rubuntja Community safety – Max Baliva

Future & Ongoing Projects Shade across the way from the office (Public area) Seating assembled awaiting installation and shade for over at the race track Road verges


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These grandstand seats are similar to the school ones which we used to borrow.

ATTACHMENTS:


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ITEM NUMBER 8.2 TITLE Complaints Received REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Megan Griffiths, Governance Support Officer RECOMMENDATION (a) That the Local Authority note that there were no complaints received BACKGROUND/DISCUSSION Nil Complaints received ATTACHMENTS:


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ITEM NUMBER 8.3 TITLE Action Register REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Megan Griffiths, Governance Support Officer EXECUTIVE SUMMARY: This report provides an update on requests of the Local Authority. RECOMMENDATION (a) That the Local Authority note and accept the Action Register Report

Action Item Action Register 17 Mar 2016 - 2:49 PM - Megan Griffiths Leave this as it is the Department looks after the school hours

Local Authority to speak to the Principal regarding public liability insurance.

02 Nov 2015 - 1:38 PM - Helen Smith We spoke to the Infrastructure area within the Department of Education - they confirmed that

the lot does belong to the Department but they don't have any current plans for upgrades. The School Principal would need to put in an infrastructure upgrade request.

04 Sep 2015 - 3:14 PM - Helen Smith Invite Department of Education to the Local Authority meeting Action Item Action Register 11 Apr 2016 - 1:16 PM - Helen Smith NT Government to give a verbal update at the meeting. 17 Mar 2016 - 4:22 PM - Helen Smith 4/11/15 - The Wallace Rockhole Local Authority would like to know what has happened with

Housing and coming out to solve maintenance issues. As the community members are paying rent they believe that this should be happening.

17 Mar 2016 - 4:11 PM - Helen Smith 4/11/15 - The Wallace Rockhole Local Authority would like to know what has happened with


17 Jan 2016 - 11:47 AM - Helen Smith 4/11/15 - The Wallace Rockhole Local Authority would like to know what has happened with


ATTACHMENTS:


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LOCAL AUTHORITY PLANS

ITEM NUMBER 9.1 TITLE Local Authority Project Updates REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Helen Smith, Manager Governance and Planning LINKS TO STRATEGIC PLAN Goal 01: Developing Communities Goal 02: Liveable Communities EXECUTIVE SUMMARY: This report provides the Local Authority with an update of Local Authority Projects in their community. RECOMMENDATION (a) That the Local Authority note and accept the Local Authority Project updates. (b) That the Local Authority discuss the use of surplus funding from last year’s plan BACKGROUND/DISCUSSION Project % Complete Money spent Money left Comments Upgrade Cemetery with shade/carpark

75 $10,100 $300 Shade structures and seats complete, car park in progress

Create a public area with tables, chairs etc.

0 0 $10,400

FINANCIAL IMPACT AND TIMING Wallace Rockhole has $300 left over from last year to spend. The other projects have an additional year to be completed. ATTACHMENTS: 1 2015 Local Authority Achievements at Wallace Rockhole.doc

Attachment 1 2015 Local Authority Achievements at Wallace Rockhole.doc

Attachment 1 Page 20

Local Authority Achievements at Wallace Rockhole 2015

The Local Authority was concerned about residents not being able to pump petrol during the hot months of the summer. They asked MRC to investigate shade options for the fuel pumps. They then decided on a cantilevered style shade structure and purchased a structure and had the Civil Works team install it - $7,000.00.

Remaining funds were allocated to creating a car park at the cemetery - $3,000.00

Attachment 1 2015 Local Authority Achievements at Wallace Rockhole.doc

Attachment 1 Page 21


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FINANCE

ITEM NUMBER 10.1 TITLE MacDonnell Regional Council 2014/15 Annual and

Expenditure Report REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Chris Kendrick, Director Corporate Services EXECUTIVE SUMMARY: This report provides a summary of achievements relating to MacDonnell Regional Council 2014/15 Annual Report and Community Expenditure Report as at 30th June 2015. The Annual Report will be tabled at the meeting. RECOMMENDATION

a) That the Local Authority note and accept the MacDonnell Regional Council 2014/15 Annual Report and Community Expenditure Report as at 30th June 2015

MacDonnell Regional Council - Wallace Rockhole Expenditure by Community as at 30th June 15

Expenditure Category

All Communities Actual YTD

Actual YTD

BudgetYTD

VarianceYTD

Budget Full Year

Notes on variations greater than 10% or

$10,000

COUNCIL SERVICES Service Centre Delivery Manage Council Buildings & Facilities 746,360 11,801 27,410 15,609 27,410

Wages and Other Employee Costs 53,628 0 0 0 0

Other Operational 692,732 11,801 27,410 15,609 27,410 Budget is for R&M and only spent as the need arises

Maintain Roads 1,513,304 182,927 178,540 (4,387) 178,540

Wages and Other Employee Costs 375,273 2,355 2,900 545 2,900

Other Operational 1,136,114 180,572 175,640 (4,932) 175,640

Capital 1,917 0 0 0 0

Manage Council Service Delivery 2,814,205 139,091 147,640 8,548 147,640

Wages and Other Employee Costs 2,286,106 110,673 107,540 (3,133) 107,540

Other Operational 528,100 28,419 40,100 11,681 40,100 Due to lower than expected phone and internet costs

Civil Works 4,312,899 245,677 273,270 27,592 273,270

Wages and Other Employee Costs 3,348,323 193,605 202,670 9,065 202,670

Other Operational 876,553 52,073 70,600 18,527 70,600

Due to less than expected expenditure on operational costs Fuel, Tools, Tyres etc.

Capital 88,023 0 0 0 0

Street & Public Lighting 89,428 2,923 3,770 847 3,770

Other Operational 89,428 2,923 3,770 847 3,770


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Council Engagement Local Authorities 808,968 18,774 27,550 8,776 27,550

Wages and Other Employee Costs 206,045 478 230 (248) 230


This underspend is because the Capital money below (4,441) came out of this budget and because not all funding on meeting room upgrades was spent.

Capital 298,413 4,441 0 (4,441) 0

Support and Administration Staff Housing 654,310 4,798 8,390 3,592 8,390

Wages and Other Employee Costs 50,194 0 0 0 0


Manage HR 366,281 88 0 (88) 0 Wages and Other Employee

Costs 352,554 0 0 0 0

Other Operational 13,728 88 0 (88) 0

Training & Development 279,137 0 1,500 1,500 1,500 Wages and Other Employee

Costs 188,303 0 1,500 1,500 1,500

Other Operational 90,834 0 0 0 0

SUB-TOTAL:- COUNCIL SERVICES 21,259,098 606,079 668,070 61,989 668,070

NON-COUNCIL SERVICES Broadcasting 1,171 0 65 65 65

Other Operational 1,171 0 65 65 65

Commercial Operations Essential Services 1,217,928 6,334 10,830 4,496 10,830

Wages and Other Employee Costs 992,706 6,089 3,000 (3,089) 3,000

Other Operational 225,222 245 7,830 7,585 7,830

Centrelink 381,866 36,429 22,860 (13,569) 22,860

Wages and Other Employee Costs 381,866 36,429 22,710 (13,719) 22,710

Due to hours worked over what was allocated in the budget

Other Operational 0 0 150 150 150

Community Services SUB-TOTAL:- NON-COUNCIL SERVICES 22,132,767 42,764 33,755 (9,008) 33,755

TOTAL 43,391,865 648,842 701,825 52,981 701,825

The variance is over 10% or $10,000 due to more money being spent than budget.

The variance is over 10% or $10,000 due to less money being spent than budget.

Please note the figures above include internal allocations between functions, so that the program expenditure shown is the true cost to Council's budget.

ATTACHMENTS:


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OTHER BUSINESS

ITEM NUMBER 11.3 TITLE Other Services REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Rachel Walsh, Senior Governance Officer SUMMARY: This section will be for the Local Authority to talk about issues that are non-Council related that the community wants to discuss. ATTACHMENTS:

Documents

160412 AGENDA LOCAL WALLACE ROCKHOLE · 2016-04-11 · WALLACE ROCKHOLE LOCAL AUTHORITY 12 APRIL 2016 - 7 - CONFLICTS OF INTEREST ITEM NUMBER 4.2 TITLE Conflict of Interests RECOMMENDATION