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Cash Management Status Analysis and Cash ConcentrationSAP Best Practices Baseline Package
SAP Best Practices
Scenario Overview – 1
Purpose The cash position overview provides information on the current financial state of the bank
accounts. It is the starting point for cash concentration in which the balances from various bank
accounts are concentrated in one target account, taking minimum balances and payment optimization into consideration.
The example in this document shows a posting process that affects liquidity (customer invoice and incoming payment).
It presents the main functions for retrieving information about the liquidity status.
Benefits Cash Management in SAP ERP Financials provides three basic functions: Quickly and reliably transfers all cash-relevant information from internal and external sources
into the cash management system (inbound data) Performs analysis and reporting of current and future cash flows to help you make cash
management decisions (analysis and decision) Communicates with banks and other business partners based on the results of the decision
process (outbound data).
Key process flows covered Cash Management Status Analysis and Cash Concentration.
Purpose and Benefits:
Scenario Overview – 2
Required SAP enhancement package 4 for SAP ERP 6.0
Company roles involved in process flows Treasurer Accounts Payable Accountant Bank Accountant
SAP Applications Required:
Scenario Overview – 3
Posting of a vendor invoice in local and foreign currency. Posting of a customer invoice in local currency (from a sales order). Posting of planning items and memo records. Execution of the report showing cash position and the liquidity forecast. All
posted documents will be displayed on the value date basis. After posting the manual bank statement, the flow between the planning
levels will be demonstrated. Due to the actual postings of the bank statement, the memo records will be
archived automatically (by using a special report). The function of cash concentration will illustrate how to identify the relevant
amounts and transfer them from one account to another.
Detailed Process Description:
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Paya
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Process Flow DiagramProcess Cash Management Status Analysis and Cash Concentration
Trea
sure
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ManualPlanning
Post Memo Record
Archive Memo Record
Clearing of invoices by
the F110 payment run
BankStatement
Cash Concentration
Execute Cash Concentration
Create Concentration
Proposal
GeneratePaymentRequests
ClearPaymentRequests
FinancialOverview
Display Financial
Overview and Liquidity Forecast
Ban
k A
ccou
nta
nt
Import Electronic
Bank Statement
Reprocess Bank
Statement
Enter a Manual Bank
Statement
Legend
Symbol Description Usage Comments
Band: Identifies a user role, such as Accounts Payable Clerk or Sales Representative. This band can also identify an organization unit or group, rather than a specific role.
The other process flow symbols in this table go into these rows. You have as many rows as required to cover all of the roles in the scenario.
Role band contains tasks common to that role.
External Events: Contains events that start or end the scenario, or influence the course of events in the scenario.
Flow line (solid): Line indicates the normal sequence of steps and direction of flow in the scenario.Flow line (dashed): Line indicates flow to infrequently-used or conditional tasks in a scenario. Line can also lead to documents involved in the process flow.
Connects two tasks in a scenario process or a non-step event
Business Activity / Event: Identifies an action that either leads into or out of the scenario, or an outside Process that happens during the scenario
Does not correspond to a task step in the document
Unit Process: Identifies a task that is covered in a step-by-step manner in the scenario
Corresponds to a task step in the document
Process Reference: If the scenario references another scenario in total, put the scenario number and name here.
Corresponds to a task step in the document
Sub-Process Reference: If the scenario references another scenario in part, put the scenario number, name, and the step numbers from that scenario here
Corresponds to a task step in the document
Process Decision: Identifies a decision / branching point, signifying a choice to be made by the end user. Lines represent different choices emerging from different parts of the diamond.
Does not usually correspond to a task step in the document; Reflects a choice to be made after step execution
Symbol Description Usage Comments
To next / From last Diagram: Leads to the next / previous page of the Diagram
Flow chart continues on the next / previous page
Hardcopy / Document: Identifies a printed document, report, or form
Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines
Financial Actuals: Indicates a financial posting document
Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines
Budget Planning: Indicates a budget planning document
Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines
Manual Process: Covers a task that is manually done
Does not generally correspond to a task step in a document; instead, it is used to reflect a task that is manually performed, such as unloading a truck in the warehouse, which affects the process flow.
Existing Version / Data: This block covers data that feeds in from an external process
Does not generally correspond to a task step in a document; instead, this shape reflects data coming from an external source; this step does not have any incoming flow lines
System Pass / Fail Decision: This block covers an automatic decision made by the software
Does not generally correspond to a task step in the document; instead it is used to reflect an automatic decision by the system that is made after a step has been executed.
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Business Activity /
Event
Unit Process
Process Reference
Sub-Process
Reference
Process
Decision
Diagram Connection
Hardcopy / Document
Financial Actuals
Budget Planning
Manual Proces
s
Existing Version /
Data
System Pass/F
ail Decisio
n