15728 Main Street, Mill Creek, WA 98012 (425) 745-1891€¦ · 15728 Main Street, Mill Creek, WA 98012 (425) 745-1891 Pam Pruitt, Mayor • Brian Holtzclaw, Mayor Pro Tem • Sean

CITY COUNCIL AGENDA

15728 Main Street, Mill Creek, WA 98012 (425) 745-1891

Pam Pruitt, Mayor • Brian Holtzclaw, Mayor Pro Tem • Sean Kelly

Donna Michelson • Vince Cavaleri • Mike Todd • Mark Bond

Regular meetings of the Mill Creek City Council shall be held on the first, second and fourth Tuesdays of each month commencing at 6:00 p.m. in the Mill Creek Council Chambers located at 15728 Main Street, Mill Creek, Washington. Your participation and interest in these meetings are encouraged and very much appreciated. We are trying to make our public meetings accessible to all members of the public. If you require special accommodations, please call the office of the City Clerk at (425) 921-5776 three days prior to the meeting.

The City Council may consider and act on any matter called to its attention at such meetings, whether or not specified on the agenda for said meeting. Participation by members of the audience will be allowed as set forth on the meeting agenda or as determined by the Mayor or the City Council.

To comment on subjects listed on or not on the agenda, ask to be recognized during the Audience Communication portion of the agenda. Please stand at the podium and state your name and address for the official record. Please limit your comments to the specific item under discussion. Time limitations shall be at the discretion of the Mayor or City Council.

Study sessions of the Mill Creek City Council may be held as part of any regular or special meeting. Study sessions are informal, and are typically used by the City Council to receive reports and presentations, review and evaluate complex matters, and/or engage in preliminary analysis of City issues or City Council business.

Next Ordinance No. 2017-822

Next Resolution No. 2017-571

October 10, 2017

City Council Meeting

6:00 PM CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL AUDIENCE COMMUNICATION

A. Public comment on items on or not on the agenda NEW BUSINESS

B. Appointment to the Art & Beautification Board

(City Council Interview Committee) CONSENT AGENDA

C. Approval of Checks #57523 through #57647 and ACH Wire Transfers in the Amount of $421,884.76

(Audit Committee: Mayor Pro Tem Holtzclaw and Councilmember Cavaleri)

D. Payroll and Benefit ACH Payments in the Amount of $275,898.32

(Audit Committee: Mayor Pro Tem Holtzclaw and Councilmember Cavaleri)

E. City Council Meeting Minutes of September 26, 2017 REPORTS

F. Mayor/Council

G. City Manager

• Council Planning Schedule

• ICMA Recognition

• Quarterly Financial Report AUDIENCE COMMUNICATION

H. Public comment on items on or not on the agenda ADJOURNMENT

Page 2 of 47

&

“TY, Agenda Item # 2M1 Creek Meeting Date: October 10, 2017w A S H I N G T O N

CITY COUNCIL AGENDA SUMMARYCity of Mill Creek, Washington

AGENDA ITEM: APPOINTMENT TO THE ART & BEAUTIFICATION BOARD

PROPOSED MOTION:Motion to appoint a new member to serve a one—year term on the Art & Beauti?cation Board.

KEY FACTS AND INFORMATION SUMMARY:There is one position on the Art & Beauti?cation Board that expires on October 31, 2018.Notices soliciting a new member were posted at City Hall (North and South), on the City’swebsite and a press release was sent to the local newspapers.

One individual submitted a letter of interest for the vacant position on the Art & Beauti?cationBoard. The interview is scheduled with the Council Interview Committee at 5:30 p.m. on

Tuesday before the Council meeting.

CITY MANAGER RECOMMENDATION:N/A

ATTACHMENTS:Written response expressing a desire to serve on the Art and Beauti?cation Board from:

0 Benjamin Briles

Respectfully Submitted:

Rebecca C. PolizzottoCity Manager

AGENDA ITEM #B.

Appointment to the Art & Beautification Board (City Council ... Page 3 of 47

To Whom It May Concern,

My name is Benjamin Briles, residing at 1431 141“Ct SE in MillCreek, WA 98012. I am interested injoining the MillCreek Arts & Beautification Board. I am primarily motivated by an interest in serving mycommunity in whatever way my skillscan be best used.

I have a background in engineering, having graduated with a B.S. in Aerospace Engineering and workingfor Boeing for 12 years, from supporting the International Space Station, to improving the design of the787 and 777X.

My wife and I bought our house in MillCreek because we love being surrounded by the tall trees,seemingly enveloped in natural beauty, while still having the convenience of most necessary services asclose as the MillCreek Town Center. We felt it would be a good community to raise our two smallchildren. I want to ensure that those things remain true as the city grows in population, and one way Ibelieve Ican do that is to join the Arts & Beautification Board, where I can discuss proposed plans andideas to maintain and improve the beauty of our community, while maintaining a budget.I think there are many ways we can maintain and improve the looks of our city, while keeping costs low.

I love the Pianos on Main Street project, having obtained the pianos and their decoration from thecommunity for low cost, being both an assistance to those who have unwanted pianos, and to providethem for free access in the fantastic Town Center. Igreatly appreciate the Great Garden Award program,where community members are recognized for maintaining a wonderful garden, visible to thecommunity, and only at the cost of an annual plaque program.

I would like to discuss implementing a painted rock project, where community members can paint rocks,and then hide them for other folks to ?nd along our pathways, brightening their day. Finally, Iwould liketo discuss beginning a community garden project, possibly in or near the Town Center, both for visibility,and proximity and ease of access to many of our community members. I believe that working with thesoil in a place greatly increases one’s attachment to that place, and I believe it might help to strengthenour citizens’ bonds to the city.

Thank you,

Benjamin Briles

AGENDA ITEM #B.

Appointment to the Art & Beautification Board (City Council ... Page 4 of 47

Date: October 10 2017WASHINGTON

A/P Check BatchesDated Check Numbers Amount09/19/2017 ACH-CPSM $2,037.9909/26/2017 EFT Debit—DORSales Tax $2,976.6609/29/2017 57585-57646 $316,151.9709/30/2017 57647 $100,718.14

Total $421,884.76

Voided ChecksNumbers Explanation57523-57584 Void—WrongCheck Layout

CLAIMS APPROVAL

We, the undersigned Finance/Audit Committee of the City of Mill Creek, recommend approval of checknumbers 57523 through 57647, and ACH in the amount of $421 884.76.

We recommend approval of the above stated amount with the following exceptions:

Councilmember

Councilmember City Manager

F'\DATA\EXECUTl VE\Wl‘\FORMS\F[N\Voucher Approval I .doc

AGENDA ITEM #C.

Approval of Checks #57523 through #57647 and ACH Wire Transf... Page 5 of 47

"‘”'RptBatchSumViewFonn Page 1 of 1

ACH Cash Pro Online Report Date: ?rCity of Mill Creek Report Time: 10:52:32 AM

Batch Summary Report by ID Number

Company Name: City of Mill 01 Effective Date: 09/20/2017

ACH ID: 2911225895 Batch Sequence: 1

Application Name: CCD Payments and Collections Database Name: CPSM

Batch Status: Entered Created By: SANKOTTKE

Released By:

Name ID Amount D/C Bank ID Account #?g

Trace #__.:

_T T 1- 9e _:

CPSM CENTER FOPUBLIC / 052000113 9856252680 C

Total Amount in Batch Total Count in Batch

Debits $0.00 0

Credits $2,037.99‘

1

Prenotes $0.00 0

Grand Total Amount Grand Total Count

Debits $0.00 0

Credits $2,037.99 1

Prenotes $0.00 0

J‘ )9CAL

AGENDA ITEM #C.


Combined Excise Tax Return Page 1 of]

f,’/"" A I _

Ke E-?le Time: 5:26 PM

>

V/) ElectronicFiling— Washington State

My Account Home Account(s) Account Activitv List Server Suqqestions Loqout

CITY OF MILL CREEK 600-598-011

Confirmation

Con?rmation Number 21594421

Tax Registration Number 600598011

Reporting_Period__08/L17

Date and Time Submitted9/22/20175:26:30 PM

Person Completing Return Sandy Kottke

Person Authorizing Payment Sandy Kottke

Your return and payment-have been submitted. For easy reference, print thispage and retain it with your tax records.

‘Return to Acco'unt“List Print Confirmation

View Printab|e'Return

Confirmation

For Assistance Call:1-877-345-3353

hitps://fortress.wa.gov/dor/e?le/E?le/Con?rmatiomaspx 9/22/2017

AGENDA ITEM #C.


Accounts PayableCheeks by Date - Detail by Check Date

User: Jodieg

Printed: 10/5/2017 11:01 AM CITY OF /£1 IV

M' Hf kW A S 1-1I N G T O N

Check No Vendor No Vendor Name Check Date Void Checks Cheek Amount

Invoice No Description Reference

57585 ADPLLC ADP, LLC 09/29/2017

499746912 Payroll Processing Chgs 08/31 38115

Total for Check Number 57585: 0.00 385.15

57586 ADTSEC Tyco Integrated Security LLC 09/29/2017

29276286 Panic Button Monitoring Chgs 10/01-12/31 328.86

29276286A Evidence Room Monitoring Chgs I0/01-12/31 328.85


57587 AFSCME VVSCCC1£.AFSCME, A1’L»C1O 0‘)/29/2017

Aug Dues Union Dues-/\FSCMl3-Aug 1,019.54

Total for Check Number 57587: 0.00 1,019.54

57588 AFSCME1 AFSCME Loeal 1811-M 09/29/2017

01 Finance Intern Fee 6/17-8/17 75.00

02 Union Work Permit Fee-Seasonal Work 2017 130.78


57589 ALEXPRCO Alexander Printing Company Inc 09/29/2017

52294 250 - Business Cards - V Cavaleri 66.24

Total for-CheekNumber57589: 0.001

66.24

57590 ALLCLIMA All Climate Inc 09/29/2017

132017-0611 Refund - MechanicalPermit 132017-0611Willidt 29.66


57591 BANKCARJI Bank ofAntct‘ica 09/29/2017

1 RefundSCC DinnerMtg 07/07 - M Todd -3500

10 F131-LEED/\Training 10/.7.-I0/6- S White 65000

11 [CM/\ Job /\dvci1isetnent- Director of PW&Dc\ 222.75

12 Passport Lunch Meeting S/7 Passport Tec1is.Jozl 10.91

13 ICMA/\nnual Conference 10/20-10/25 - R Poliz 1,250.00

14 Lodging Criminal JusticeTraining 8/8-S/11 Eike 238.68

15 AP/\ WA Job Advertisement-Directorof l’W&D< 10000

16 Asset Mgtnt Class Dinner 08/09 - K Mahmoud 13.89

17 Days Inn Lodging 08/09 Asset Mgmt Class-K M 107.33

18 Airfare lCM/\/tnnualC0nf10/20-10/25- R Poli 2142019 Airfare Change Fee ICMA AnnualConf 10/20-1 125.00

2 Clarion Hotel Rebate Lodging Eikcnberry & Felt7 -6,36

20 Breakfast 08/10 Asset Mgmt Class - K Mahmuuu 12,63

21 Sensor Cloud Monitoring Fee08/l0~09/10 9.95

22 Go Daddy Research — DomainBuy Service 77.27

23 Toll Charges - Car 1/44 6.50

24 FB1-LEEDATraining 10/2-10/b - R Mundwiler 650.00

25 AutodekAutoCAD Map 3D Annual Snbseriptioi 862.00

AP Checks by Date - Detail by Check Date (10/5/2017 11:01 AM) Page 1

(PL1

AGENDA ITEM #C.


Check No Vendor No

Invoice No

2626A

27

A

A

\O%\lO\LII-5930-DDJDJUJUJ\lO\O\\l’t-lib-I

57592 BANKCRI6

\lO\UI-§b-Il~)--

57593 BANKCR20l10

57594 BANKCRZI

O\Ut-bbJ|\)--

Vendor Name

Description

Dog Hero Coloring Books- Police CommunityI

Use Tax, Dog Hero Coloring Books- Police Con

RentalCar Reservation-CollisionRec Training9

Airfare CancellationPlan CollisionRec. Training

LodgingCriminal JusticeTraining 8/14-8/18Eik

Clarion Hotel Rebate LodgingEikenberry Fei-

Airfare CollisionRecon Training I0/10-I0/23-C

CriminalIntelligence& AnalysisTraining 8121-}

OlympusTP-8 TelephonePick-up Microphone

Use Tax, Olympus TP-8 Telephone Pick-up Mic:

cityofmillcrcek.com DomainName Renewal

Lodging CriminalJusticeTraining 8/21-8/25Eik

8 NIK Pouch Drug Test-Opiates4 Custom 10x10City LogoTent.CanopiesUse Tax, 4 Custom l0xl0 City Logo Tent Canop

MyBuildingPennit.com.MonthlyFee08/ l7

RefundCar RentalCancl-CollisionRec Training

ClarionHotel Rebate LodgingEikenberry & Fei-

Clarion HotelRebate DodgingEikenberry & Feiu

RefundCar RentalCollisionRecon Training9/ ll

Refund-CarRentallnsrance CollisionRec Train

LodgingCriminalJustice Training 8/2-8/4Eiken

Total for Check Number 57591:

Bank of AmericaAPAMembershipDues/WAChapter/AICPMem

MillCreek Rotary Mtg 08/16-TRogers

Mill Creek Rotary Mtg 08/23-T Rogers

WSAPT Membership-KMason-l-Iatt ,_

APAPlanning A CollaborativeFuture Conf 9/28-

Mill Creek Rotary Mtg 08/30-T Rogers

Text Books-PennitTech Certi?cation-Kim/Shen

Total for CheckNumber57592:

BusinessCard . ;Silver Crest ParkBenchRepairSupplies

CHN/AnnexLeaf Ral<elJ,'..'

PWVehicle #9 RepairA

.'2“

High School 138thSt Gate-lC_l1ai_n2 OrbitTripodBase Sprinklers- Parks

Annex Upstairs l?itchenliliepair- High Head Dra

Use Tax Payable - Annex,UpstairsKitchenRepa

Library Door‘RcpairSuppliesToro Mower RepairSupplies:CHN Annex Kitchen Repairs/Suppliesirrigation RepairSupplies- Heron Park

CHN Kitchen Repair Supplies

Library IrrigationRepair Supplies


BusinessCardTransportationWCMA Conference 08/22-R"Poli

TransportationWCMA Conference 08/25-RPoli

TransportationWCMA Conference 08/25-R Poli

TransportationWCMA Conference08/25-R Poli

Lodging WCMA Conference08/22-08/25- R Po

BreakfastWCMA Conference 08/25 - R Polizzol

Check DateReference

09/29/2017

09/29/2017

09/29/2017

Void Checks Check Amount

240.57

-22.66631.1226.00

318.24. ‘9«.5..f‘362C4_05.9.5:-9-0I ‘%1'.-".9.t71‘‘.2397

- 16.75318.24

269.38

2,514.19-236.84

C

59.95-54.00

-12.72

-l2.72-447.12-130.00

159.12

0.00 9,115.01

473.0017.00

17.0035.00

275306.4. 17-99.2130.»

0.00 1‘,“o50.0'14

g

34:355.50

. 67.67

24.8422.08

441.54-41.59

10.25294.1037.3113.62

11.65271.90

0.00 l ,194.22

~39;-7.5..699231"Z1919!

.; 1.‘L5—;.s3;<:>;

7.5.‘ 45,71

vAP Cheeksby Date - Detailby CheckDate (l0/5/2017 11:01AM)’’ 1‘‘

\

Page 2

AGENDA ITEM #C.


Check No Vendor No VendorName f .. Check Date Void Checks Check Amount

Invoice No Description ‘ .,i«’‘. .. Reference

7 AirlineBaggage Fee WCMAConference 08/224 2530‘ 15.3.‘ 315

Total for CheckNumber 57594: 0.00 742.20

57595 BANKCRZS BusinessCard . 09/29/20171 Survey Monkey Svcs 08/06-09/05 29_()[)

2 Lodging-BasicPublicInfo Officer Training 09/2 3652

3 Supplies-NorthPoint NeighborhoodMtg 08/ I4 2o_54

4 Supplies-VeteransDay Citizen Advisory Mtg 08; 34_o4

5 10lbBag Paraeord-OperationGratitude 7949

SA Use Tax-l0lb Bag Paracord-OperationGratitude .7_49

6 12Great Garden Award Paperweights 251.037 Dinner 3CMAConference-JKirk 25_4b

8 Use Tax - 48 Life Whistle-RefereesYouth BB-Ju 1515";‘ C ?n‘.

Total for Check Number57595; 0.00 6’57596 BENEAD Bene?t AdministrationCo, LLC 09/29/2017

5

= TA3

1709515 Section 125 FlexibleBenef'1tsPlan-Sept ,_112_oo


57597 BHCCONS BHC Consultants, LLCA

09/29/20170009161 Bldg lnsp & PlanReviewkservicesThrough 08/2

' 6,721.36

'

Total for Check Number 57597: 0.00 6,721.36

57598 CHIEFSU Chief/LawEnforcementSupply 09/29/2017

244600 1LED RechargeableStinger-Patrol 183.56

244600 Use Tax - 1 LED RechargeableStinger-Patrol -17.29


57599 CINTAS Cintas Corporation Loc. #460 09/29/2017

460184349 Floor Mat Service 08/04 84.97

460184349A Floor Mat Service 08/04 49.55

460193894 Floor Mat Service08/l 8 84.97460l93894A Floor Mat Service08/18 49.55.

..__.._m 5=’

Total for CheckNumber 57599: 0.00 1-zogqat.~ jfs;r'.';'*‘.;

57600 CITYEVE City of Everett 09/29/2017‘

3

117002329 AnimalsBroughtTo Shelter - August 370.00

Total for CheckNumber 57600: 0.00 870.00

57601 CITYLYN City of Lynnwood 09/29‘/2017

13441 Jail Room & Board- August ‘ 95.00

My

TotalforCheck Number 57601: 0.00 95.00

57602 COLATHSL ColumbiaAthleticClub-SilverLake 09/29/2017Sponsorship NorthshorcCapitalFunding .-Level 3 Sponsorsh 250.00

"1 . -


57603 COMCAST Comcast 09/29/2017

0457011 High Speed Internet Fee 09/ 18-l0/ 17 191.40


57604 COPIETC Copiers Etcetera, Inc. 09/29/2017 ,,.

AP Checksby Date - Detailby CheckDate (10/5/2017 11:01AM)

AGENDA ITEM #C.


Check No

57605

57606

57607

57608

57609

57610

57611

57612

Vendor No

Invoice No

AR25754

DEVENNYEReimb Mileage

DOTNRJA9826 L001

ELLITIRE079712

079779079900

EVERGRMLMC0192017MC020 2017

MC02l 2017

MC0222017

MC023 2017

MC024 2017

MC025 2017MC0262017

MC027 2017

MC0282017

MC0292017

MC03O2017MC03l 2017

MC033 2017

MC0342017

MC0352017

MC036 2017

GTENORTH425316032611080

HORIZON2M0631952M063196

KIRK]

ReimbMileage

KOTTKESReimb Mileage

Check Date

ReferenceVendor NameDescription

Repairs& MaintenanceCopy Machines- Augus

1


ElizabethDevenny r

ReimbMi|eage Edm/Yakima9/18 Civil Svc Trail09/29/2017

-i_ I1

4‘ 1.1 Total for CheckNumber57605:

Dept. of TransportationNorthwest Region 09/29/201708/17Project Costs - SR 96th-12thDr SE Ditch

Total for CheckNumber 57606:

ElliottTire & ServiceInc 09/29/2017RearDisc Brakes, FrontBrakeFlush, Battery-C2

Fuel Pump Control, Engine RunabilityCar #39

Fuel Pump - Car #39


Evergreen MaintenanceLandscaping,LLC 09/29/2017Landscape Maintenance- HillsidePark - 08/01-(

LandscapeMaintenance - Heron Park - 08/01-08

Landscape Maintenance- NickelCreek Park - 0!

LandscapeMaintenance - BuffaloPark - 08/01-0

LandscapeMaintenance- HighlandsPark - 08/0

Landscape Maintenance- Library Park - 08/01-0

LandscapeMaintenance‘1-PublicLibrary - 08/01

LandscapeMaintenance - CHS - 08/01-08/31

LandscapeMaintenance‘?North CreekSports Pa

LandscapeMaintenance-.CHN - 08/01-08/31

LandscapeMaintenance- CougarPark - 08/01-0

LandscapeMaintenance- Pin_eMeadowPark - 0

LandscapeMaintenance; ROW Medians- 08/01

Landscape Maintenance - ROW Medians- 08/01

LandscapeMaintenance- Ditch #1 WSDOT - 08

LandscapeMaintenance- Ditch #2 - 08/01-08/31

LandscapeMaintenance - Ditch #3 - 08/01-08/31


Frontier 09/29/2017

Alarm System Line Chgs-CookHouse 09/16-10-


Horizon 09/29/2017Fertilizer-Parks

A ‘I LRctumcd-I Bag Fcrtilizgtgr-Pa’rks

~ 2 1Total for Check Number 57610:

Joni Kirk .‘

09/29/2017

ReimbMileageMC/se_a_jra‘o.3cMAConf-J Kirk

%

‘ "" Total for Check Number 57611:

Sandy Kottke L .. 09/29/2017ReimbMileageMC/Keninewick9/11-9/15WFO.

Void Checks

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Check Amount.-

’‘ 1,054.76

1,054.76

180.40

180.40

7,642.17

7,642.17

1,454.17571.75735.72

2,761.64

552.00-.33lllzo

;386.4o"695.'5'2993.60331.20772.80770.59

303.60496.80

293.03772.80

736.061,349.32

154.56154.56154.56

9,253.65.»

7‘sli;e:_4:1

1on

51.94‘I -.".p’

"l52.60-'-21.59

131.01

36.70

36.70

261.08

AP Checksby Date - Detail by CheckDate ( 10/5/2017 11:01AM) Page 4

AGENDA ITEM #C.


Check No Vendor No

Invoice No

Check Date

ReferenceVendor Name

Description


%

57613

57614

57615

57616

57617

57618

57619

57620

57621

57622

AP Checksby Date — Detail by CheckDate (111/5/201711:01A1vi)f

KPFFCON147333

LAUERMAFReimb Mileage

LEADONLN242502

LESSCHW3950035180539500352051

MAHMOUDReimb Mileage

OFSTTRS8500 1405

8500 1405A

8500 1405B

8500 1405C

8500 1405D

8500 l405E

8500 1405F

8500 l405G

8500 1405H

PACAIR56525654

PAKOR8025685

PERTEET20160281.003-1

PHAMHIEURefund


KPFF Consulting Engineers 09/29/2017Prof Serv 35th Ave Recon Proj 07/29-08/25


Peggy Lauerman 09/29/2017Reimb Mileage MC/Seatac {Conferencein West


LeadsOnlineLLCH

V

09/29/2017Annual Renewal - OnlineInvestigationsSystem

Total for Check Number57615:

Les Schwab 09/29/2017

2 Flat Repair - PW10

Flat Repair - PW9


KamalMahmoud 09/29/2017ReimbMileage MC/SnoqualmieGrant Processes


Office of State Treasurer 09/29/2017

Replacement, St Gen Fund 40 (PSEA l) Jan-Dec ReplacingCk 45791 12/31/10

Replacement,St Gen Fund 50 (PSEA 2) Jan-Dec ReplacingCk 45791 12/31/10

Replacement, St Gen Fund 54 (PSEA 3) Jan-Dec Replacing Ck 45791 12/31/10

Replacement,EMS & Trauma Care Jan-Dec201 ReplacingCk 45791 12/31/10

Replacement,Wa Auto{1‘he?1Prevention Jan-Dex ReplacingCk 45791 12/31/10

Replacement,TraumaticBrainInjuryAcct Jan-I3 ReplacingCk 45791 12/31/10

Replacement,J1SAcct Jan-Dec2010 ReplacingCk 45791 12/31/10

Replacement,Lab Test Jan-Dec 2010 ReplacingCk 45791 12/31/10

Replacement,‘School Zone Jan-Dec 2010 ReplacingCk 45791 12/31/10


Paci?c Air Control, Inc. 09/29/2017HVAC Repairs-CityHallSouth

1-IVACRepairs-CityHall South

Total for CheckNumber57619:

Pakor Inc 09/29/201 7

1 Case MediaPP-Passports


Perteet Inc 09/29/2017Prof Serv NPDES Pcnnit Review-08/16-08/27

l , ’


Hieu Pham a 09/29/2017Parking Ticket#11413 1;'ate‘Fee Refund

J’ " 5* Total for Check Number 57622:3 lit ‘

1,",

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

"2on;6,‘s

1,304.74

1,304.74

38.63

38.63

948.00

948.00

82.47

36.37

118.841

- --~212380‘- .-.- -.--ad...

.“~‘ ,‘1.‘;\‘42.'so

1o8,.17'1.1460,309.712,802.166,531.96

12,643.381,957.18

22,113.57

4,243.5737.68

218,810.35

1,289.47338.93

1,628.40

AGENDA ITEM #C.


Check No Vendor NoInvoice No

Vendor Name

DescriptionCheck Date

Reference


57623

57624

57625

57626

57627

57628

57629

57630

57631

PRYTHSP521923521923A5219238538117

PUGETSO200004765331200004765463

SDISTCRTAugust 2017

August 2017A

S1-11B07060449

SHORTCR493664493665493667493668493669

SHREDIT8123138718

SMARSH1NV002730S1INV00273051A

SNDPUBINEDH775579

SNOCPUD2001-0143-42001-5445-82007-9722-32013-4538-62013-6774-52016-6351-5

2018-9805-32019-4860-12022-1236-12026-9300-82028-5205-9

Protect Youth Sports 09/29/2017Background/DrivingRecord Screening For New

Bacl<groundlDrivingRecord Screening For New

Background/Driving RecordScreening For New

Volunteer Background Screening

Puget Sound Energy15720Main St 08/17-09/18

15728Main St 08/17-09/18

South DistrictCourt.‘

Filing Fees SD Court -AugustInterpreter Costs - August‘‘‘ "'

1'.A.

SH! International Corp'

Adobe Acrobat Pro Upgrade-PD

Short Cressman & Burgess PLLCProfLegal Services-Council-August

Prof Legal Services-CED-August

Prof Legal Services-Exec-August

Prof Legal Services-City Clerk-August

Prof Legal Services-FireContract—August

Shred-ItUSA IncShreddingServiceFee '

Smarsh Inc


09/29/2017


09/29/2017

Total forCheckNumber 57625:

09/29/2017


09/29/2017


09/29/2017


09/29/2017Text ArchivingPlatform:-VerizonMonthly8/ l-8/

Use .Tax,TextArchivilng".'P1atfonn-VerizonMont}:

SouhdPublishing Inc;


09/29/20172016 City HallPolice LockerRoom Lien Notice

PUD No. 1 of SnohomishCountySpeed Radar Sign SHR 08/09-09/07

2720 Seattle Hill Rd 08/09-09/073401 148th St SE 08/19-09/19

2501 147thPl SE 08/23-09/19

902 164thSt SE 08/04-09/0|

14600 16thAve SE 08/03-08/311700MillCreekRd 08/23-09/21

13903N Creek Dr 08/ 16-09!14

928 DumasRd 08/16-09/1415720Main St 08/16-09/15

15720Main St UnitB 08/ 16-09/I5


09/29/2017

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

5,176.62100.00

5,276.62

169.24

169.24

837.002,883.00

186.00

125.006,370.95

248.41-15.60

232.81

17.20

17.20

16.2016.2035.27

. 22 92'»- 32'.3_‘8. —--1.5e66-

420.96’101.09‘

1,97s".3'o339.36

AP Checksby Date - Detailby Check Date ( 10/5/2017 11:01 AM) Page 6

AGENDA ITEM #C.


Check No

57632

57633

57634

57635

57636

57637

57638

57639

57640

57641

57642

Vendor NoInvoice No

2030-2812-12031-6469-42033-4808-I2207-6351-0

SNYDERRF5871671

STAND600156

STAND2600156

STAPLEAD80461917658046191765A

SUMLAW8741887418A

TERMINIX368643828

THYSSEN5000745920

UPS00009X8014357

USIC250297250297A

WAALARM418586

WASTPAT00064821

Vendor Name Check Date

Description Reference

4560 SAC Snohomish08/03-08/31

13510N CreekDr 08/16-09/14

148th& 35th Signal 08/09-09/071333244thAve SE 08/03-08/31


Snyder Roo?ng 09/29/2017Cl-INRoof Repairs


StandardIns. Company RA 09/29/2017Life, AD+D+LTDPrcm - MEBT-ERPaid-Oct


Standard Ins. Company 09/29/2017Survivor Prem ME,BT—1£R.Paid-Qct

Total forCheck Number 57634:

StaplesAdvantage 09/29/2017Copy Ppr, Post-Its, Writing Pads-GeneralSuppli. '

Adding Machine.Tape-l_*‘__i_nanceDepartment 14

1 (I .’- 1.

- 1 '

" Total for CheckNumber57635:

SummitLaw Group 09/29/2017

Prof Serv-GeneralLabor-AFSME/Guildthrough

Prof Serv-GeneralLabor-AFSME/Guildthrough


TerrninixProcessing Center 09/29/2017Pest Control-W0 #/14723945593-MCLibrary


Thyssenkrupp Elevator Corp. 09/29/2017Elevator Repair 09/05 - CHN


UnitedParcel Service1

09/29/2017UPS Charges - WSP LatentsLab


,

‘ . \

USIC Locating Seryipe§,.LLC 09/29/2017205 NC Locates/161Tic1{etI{.ocates205 NC Locates/161TicketLocates


Washington Alarm 09/29/2017

4th QtrMonitoring/CellularChgs-City Hall Non


Washington State Patrol 09/29/2017Access User TerminalFee - 3rd Qtr

AP Checksby Date - Detail by CheckDate ( 10/5/201711:01AM)

Void Checks

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Check Amount

38.1741.2258.86

27.21

3,240.40

1,912.13

1,912.13g [¢'x

3,ss9._9_,o

3,sa§.9o

-_ .,

._959,95

959.95

627.05

16.33

643.38

960.75

960.75

1,921.50

12.02

1.863581,863.57

3,727.15

258.00

258.00

AGENDA ITEM #C.


Check No Vendor No

Invoice No


57643

57644

57645

57646

57647

WDHRBNGI1247858

WINSUPP020503 00

WOLFEFR58185819

ZAC&THOIV1309

OFSTTRSJan-Dec 2015

Jan-Dec2015A

Jan-Dec 201SB

Jan-Dec 2015C

Jan-Dec 201SD

Jan-Dec 201513

Jan-Dec 20151’

Jan-Dec 20150

Jan-Dec 20l5H

Jan-Dec 20151

Jan-Dec 2015]

Jan-Dec 2015K

Vendor Name Check Date

Description Reference


Wood Harbinger 09/29/2017Prof Engr Serv City Hall North HVAC Through I


Winsupply Company 09/29/2017H058 SWiV/Cl _ it I :


WolfeFire Protection.Inc 09/29/2017AnnualInspection-Fire_-‘Spri;_1k1erSystem-CHNAnnualInspection-Fire.‘-,SprinklerSystem-CHS


Zachor & Thomas, Inc., P.S. 09/29/2017MonthlyProsecutionLegal Retainer-September


Total for 9/29/2017:

Office of State Treasurer 09/30/2017ReplacingCk 54837 12/31/15

ReplacingCk 54837 12/31/15




Replacement,40 PSEA Jan-Dec2015

Replacement,50 PSEA-2 Jan-Dec2015

Replacement, 54 PSEA-3 Jan-Dec2015

Replacement. JIS Jan-Dec 2015

Replacement,Trauma CareJan-Dec2015

Replacement,SchoolzoneJan-Dec 2015 ReplacingCk 54837 12/31/15

Replacement,Lab Teatsilani-Dec2015 ReplacingCk 54837 12/31/15

Replacement,Trauma BrainInjuryJan-Dec2015 ReplacingCk 54837 12/31/15

Replacement,Hwy Safety Jan-Dec2015 ReplacingCk 54837 12/31/15

Replacement,Death 1ny.—AcctJan-Dec 2015 ReplacingCk 54837 12/31/15

Replacement,WSP HiysitiyAcctJan-Dec2015 ReplacingCk 54837 12/31/15

Replacement,AutoThei‘t~Jan-'cDec2015 ReplacingCk 54837 12/31/15


Total for 9/30/2017:

Report Total (63 checks):

:9‘

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

$600.0017.: 29c‘ 1'

f'46.6;é.d

466.00

'

41.91

41.91

250.00

250.00

500.00

8,875.95

8,875.95

3153.‘5'..-..9..?.1,’ it‘.

47,‘s5‘o‘.”.77627,7si4':2"9'

' I','070.‘18

11,726.24’

3,226.36

276.06

82.39

1,127.01228.49143.94817.38

6,375.04

100,718.14

100,718.14

416.870.ll

AP Checks by Date - Detailby CheckDate (10/5/201711:01v

5:‘ - -9-',l.

AGENDA ITEM #C.


A:'4,)

/“’*‘—y

M111/CreekW A S H I N G T O N

Date: October 10 2017

Payroll Check BatchesDated Check Numbers Amount09/25/2017 ACH Automatic Deposit Checks $140,117.1409/25/2017 ACH Wire—FWT & Medicare Taxes $28,942.47O9/25/2017 ACH Wire MEBT—Wilmington Trust $28,444.9909/25/2017 ACH Wire—ICMA RC- Def Comp $532.7009/25/2017 ACH Wire—BAC—Flex Spending Acct $766.1610/04/2017 ACH Wire—Assoc. of WA Cities $77,094.86

Total $275,898.32

Voided ChecksNumbers Explanation

CLAIMS APPROVAL

We, the undersigned Finance/Audit Committee of the City of Mill Creek, recommend approval of theACH Automatic Deposit checks and ACH Wire Transfers in the amount of $275 898.32.

We recommend approval of the above stated amount with the following exceptions:

Councilmember

Councilmember City Manager

G:17iImncc\WP\Payrcll\|’ayro|IVoucher Approval .doc

AGENDA ITEM #D.

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Payroll and Benefit ACH

Payments in the Am

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P tC f' i 1 . \\ayme" °"'""at°" BankofAmer|ca"’/ZCompany: Cityof MillCreek -Requester: Kottke.Sandy _

‘ -lwerrln“chRun Date: 09/25/2017 12:44:06 PM CDT

Domestic High Value (Wire)Payment Categoryzurgentlwlre

Status: Pending Approval Template Name: WILTRUSTTransaction Number: 179PC434781T0912 Template Code: WILTRUST

DebitAccount Information

Debit Bank: 125000024Debit Account: 000060104700

Debit Account Name: Treas CheckingDebltcurrencyz USD

..........-...‘ ... ......-.....-...., .. . .l400!"Vll' . .-..... .. ........................- .

V........ ........

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i........,...................................._. .. . .. .-. .. . ........ .

...i....... ......

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Bene?ciary Details .

Beneficiary Name: MATRIXTRUST COMPANY / Bene?ciary Account: 9852374595Beneficiary Address: NA Beneficiary Bank ID: 022000046 '

'

. Bene?ciary City: NA MANUFACTURERSANDTRADERSTR CBene?ciary Postal Code: NA ONE MANDT PLAZA,15TH FLBene?ciary Country: US - UnitedStates of America A BUFFALO

US - UnitedStates of AmericaBeneficiary Email:

Beneficiary Mobile Number:

Payment Details

Credit Currency: USD Value Date: 09/25/2017‘/Credit Amount: 28,444.99 \/'Optional information

_

sender's Reference Number: CITYMILLCREEK Beneficiary Information: Cityof MillCreek n3177e

Additional Routing

Intermediary Bank ID: ~ Receiver information:

control information

Input: sankottke input Time: 09/25/2017 12:43:54 PM CDT

AGENDA ITEM #D.


Payment ConfirmationBankof America .(}>)(

Company: Cityof MillCreek - ~ -Requester: Kottke,Sandy

_MerrlllLynch

Run Date: 09/25/201712:42:43 PM CDT

Domestic High Value (Wire)PaymentCategory:UrgentIWire

Status: PendingApproval Template Name: ICMA457 PlanTransaction Number: 179PC40586AUOE44 . Template Code: ICMA

Debit Account Information

Debit Bank: 125000024Debit Account: 000060104700

Debit Account Name: Trees CheckingDebit Currency: USD

Bene?ciary Details

Beneficiary Name: ICMARC 9/ .Beneficiary Account: 42538001

Beneficiary Address: P.O. Box 64553 Beneficiary Bank ID: 022000046J

Beneficiary City: Baltimore. MANUFACTURERSANDTRADERSTR C

Beneficiary Postal Code: 21264-4553 ONE MANDT PLAZA.15TH FLBeneficiary country: US - United States ofAmerica BUFFALO

US - UnitedStates of AmericaBeneficiary Email:

Beneficiary Mobile Number:

Payment Details

Credit Currency: use Value Date: 09/25/2017Credit Amount: 532.70

Optional information

sender's Reference Number: 302029 . Beneficiary Information: City of MillCreek 302029

Additional Routing

intermediary Bank ID: Receiver Information:

Control information

Input: sankotike lnputTime: 09/25/2017 12:41:06PM CDT -

AGENDA ITEM #D.


RptBatchSumV1'ewForm . Page 1‘of1

ACH Cash Pro Onllne’

'

. Report Date: 09/25/2017

City of MillCreek‘

Report Time: 12:48:12 PM

Batch Summary Report by IDNumber

Company Name: City of Mill01 Effective Date: 09/26/2017

ACH ID: 2911225895 Batch Sequence: . 1

Application Name: CCD Payments and Collections . Database Name: BAC

Batch Status: Released Created By: SANKOTTKE

Released By: SANKOTTKE

£4Name Q Amount D_/(_3_Banlg[D Account# T 3Trace #

BAC 3ENEF'TADM“ $766.16 C 125108366 310005566 - c

Total AmountinBatch Total Count-in Batch

Debits $0.00 0

Credits $766.16 1

Prenotes ’ $0.00I

0

Grand Total Amount Grand Total Count

Debits $0.00 0

Credits $766.16 1

Prenotes $0.00 0

AGENDA ITEM #D.


ASSOCIATION OF WASHINGTON CITIES

MILL CREEK, CITY OF

ACCOUNT SUMMARY - contains all changes to this account as of 10/04/2017 10:10:43 AM

FUND: 100 ACCOUNT NUMBER: 186 L

BILL MONTH: 10/2017COVERAGE MONTH: 10/2017PAYMENT DUE BY: 10/10/2017CURRENT BILLING AMOUNT: $77,093.37PRIOR OVERAGE OR SHORTAGE: $1.49ADJUSTMENTS: $0.00TOTAL AMOUNTDUE: $77,094.86

100 186 L 102017 0

100 186 L 10/2017 $ r) '7.a?tl?glg

If you have questions concerning your billing, please contact the Association of Washington Cities Office at(800) 562-8981 or (360) 753-4137 or Northwest Administrators, Inc. at (206) 726-3345.

MAIL PAYMENT TO: If payment is made by check, please print a copy of this page and mall it with your payment to thefollowing address.

ASSOCIATION OF WASHINGTON CITIES

PO BOX 84303

SEATTLE, WA 981245603

Page 1 of 3

AGENDA ITEM #D.


September 26, 2017 REGULAR COUNCIL MEETING MINUTES

MINUTES

City Council Regular Meeting

6:00 PM - Tuesday, September 26, 2017

Council Chambers, 15728 Main Street, Mill Creek, WA 98012

Minutes are the official record of Mill Creek City Council meetings. Minutes document action taken at the council meeting, not what was said at the council meeting.

A recording of this City Council meeting can be found here.

The agenda packet for this City Council meeting can be found here.

CALL TO ORDER Mayor Pruitt called the meeting of the Mill Creek City Council to order at 6:00 p.m. and

led the Pledge of Allegiance.

PLEDGE OF ALLEGIANCE

ROLL CALL

Councilmembers Present:

Pam Pruitt, Mayor

Brian Holtzclaw, Mayor Pro Tem

Sean Kelly, Councilmember

Donna Michelson, Councilmember

Vince Cavaleri, Councilmember

Mike Todd, Councilmember

Mark Bond, Councilmember

Councilmembers Absent:

AUDIENCE COMMUNICATION

A. Bundie Olson, a Wildflower resident, thanked Council for a fabulous new road. She gave special thanks to the Public Works crew, and brought chocolate chip cookies for Council and staff.

Gordon LeBar, a Wildflower resident, thanked Council and staff for paving the road and for their clear communication.

State Representative John Lovick thanked Councilmember Donna Michelson for her years of service, thanked the Public Works Department for their ongoing communication, and recognized the City's police officers for their engagement in the community.

PRESENTATIONS

B. Employee Milestone Presentation

City Manager Rebecca Polizzotto recognized maintenance workers Tracy Dyson and

AGENDA ITEM #E.

City Council Meeting Minutes of September 26, 2017 Page 22 of 47

https://millcreek.civicweb.net/filepro/documents/22255

https://millcreek.civicweb.net/filepro/documents/22242


Missy Harbison for 10 years of service to the City.

OLD BUSINESS

C. Telecommunications Franchise Agreement with Astound Broadband, LLC, D/B/A Wave

City Manager Rebecca Polizzotto reviewed the indirect change of control of Astound Broadband, LLC, D/B/A Wave and noted the June Council meeting with Franchise Attorney Alana Zana in attendance, who reviewed and prepared the documents needed to finalize this housekeeping item.

Councilmember Cavaleri made a motion to adopt Ordinance 2017-821 AN ORDINANCE OF THE CITY OF MILL CREEK, WASHINGTON, APPROVING THE INDIRECT CHANGE OF CONTROL OF ASTOUND BROADBAND, LLC D/B/A WAVE WITH CONDITIONS AND ESTABLISHING AN EFFECTIVE DATE. Councilmember Kelly seconded the motion. The motion passed unanimously.

NEW BUSINESS

D. 2017-2019 Agreement for Indigent Defense Services

City Manager Rebecca Polizzotto stated that the City is required by law to provide indigent defense services. City Manager Polizzotto reviewed previous and current fees, including the contract extension fee increase, sharing with Council that Director of Finance Peggy Lauerman negotiated down the contract fee increase.

Councilmember Michelson made a motion to approve Resolution 2017-569 approving the 2017-2019 Contract for Indigent Defense Services with Feldman & Lee P.S. and authorizing the City Manager to execute the contract. Councilmember Cavaleri seconded the motion. The motion passed unanimously.

E. Interlocal Agreement Between Snohomish County and the City of Mill Creek for the Installation of an Adaptive Traffic Signal Control System

City Manager Rebecca Polizzotto reviewed the history of the project. She stated that the City budgeted $50,000, and based on the current ILA and grant funds from the County, we are projecting a cost well under budget at $12,000 and stated that the project goes out to bid in a couple of months.

Councilmember Todd made a motion to approve Resolution 2017-570 authorizing the City Manager to execute an Interlocal Agreement with Snohomish County for the installation of an Adaptive Traffic Signal Control System. Councilmember Cavaleri seconded the motion. The motion passed unanimously.

CONSENT AGENDA

F. Approval of Checks #57452 through #57522 and ACH Wire Transfers in the Amount of $179,923.35

(Audit Committee: Councilmember Todd and Councilmember Cavaleri)

AGENDA ITEM #E.



G. Payroll and Benefit ACH Payments in the Amount of 102,320.32

(Audit Committee: Councilmember Todd and Councilmember Cavaleri) H. City Council Meeting Minutes of September 5, 2017 I. City Council Meeting Minutes of September 12, 2017

Councilmember Cavaleri made a motion to approve the consent agenda. Councilmember Todd seconded the motion. The motion passed unanimously.

REPORTS

J. Mayor/Council

Mayor Pruitt reported that if consolidation occurs, she has been appointed to the SNOCOM/SNOPAC Transition Board effective January 1, 2018.

Mayor Pruitt reported that she will be attending the ribbon cutting at the new Kids 'N Us facility and encouraged Council to attend.

Councilmember Bond reported he would not be at the October 10 meeting due to vacation.

Councilmember Cavaleri reported he would not be at the October 10 meeting due to vacation.

Councilmember Michelson reported she would not be at the October 24 meeting due to vacation.

Mayor Pro Tem Holtzclaw reported he would be attending the SCT meeting on September 27.

Councilmember Todd encouraged Council to attend the AWC Regional Meeting on November 1 in Edmonds.

K. City Manager

• HOA Presidents Focus Group

• Recommendation on Use of Nextdoor

• Project Updates

• Council Planning Schedule

City Manager Rebecca Polizzotto introduced Director of Communications & Marketing Joni Kirk who updated Council on the HOA Presidents Focus Group meeting. She stated she hopes to get participation from non HOA represented neighborhoods by doing outreach to citizens and will be renaming the group Neighborhoods Focus Group.

Director of Communications & Marketing Joni Kirk reported that after lots of research, peer outreach and talking to other organizations that the social media platform Nextdoor doesn't appeal to the City at this time but will be looked at again in the future.

AGENDA ITEM #E.



City Manager Rebecca Polizzotto reviewed the Council Planning Schedule and updated Council on projects that will be upcoming agenda items.

AUDIENCE COMMUNICATION

L. There were no comments from the audience.

RECESS TO EXECUTIVE SESSION (Confidential Session of the Council)

M. • Discussion of the status of collective bargaining negotiations

The meeting recessed to executive session at 6:56 p.m. for up to 20 minutes, which was subsequently extended up to 7:30.

No action was taken.

RECONVENE TO REGULAR SESSION

N. The meeting reconvened to regular session at 7:30 p.m.

ADJOURNMENT With no objection, Mayor Pruitt adjourned the meeting at 7:30 p.m.

Pam Pruitt, Mayor

Peggy Lauerman, City Clerk

AGENDA ITEM #E.


Tentative Council Meeting Agendas Subject to change without notice

Last updated: October 5, 2017

October 24, 2017 – No Meeting

November 7, 2017 – Election Day

(Agenda Summary due October 24)

Health District Update – Jeff Ketchel

Tax Ordinance

Presentation: Veterans Day Activities

November 14, 2017

(Agenda Summary due October 31)

Presentation: Website Design Update

CPSM Report – Mill Creek Police Dept

Work Session

o Fire Contract

November 28, 2017

Naming of new City park

Update Ordinance 2006-638

December 5, 2017

December 12, 2017

SERS Presentation

December 26, 2017 – No Meeting

Work in Progress – Upcoming Agenda Items

CIP Work Plan

o Director Recruitment

o CIP Financial Policies

o Budget Calendar

o Citizen Budget Tool

o Stormwater Review & Cost Projections

o Council Retreat

Fire Contract

Guild Contract

o Bargaining Dates Scheduled

Snocom/Snopac Consolidation Updates

SERS Presentation

Draft city Code & Policy – Public Records Act

Compliance

o Next Work Session October 3

Audit

Budget Amendments

Web Site Design Project

Frontier Franchise Agreement (October)

Personnel Policies and Procedures

o Job Descriptions Finalized

o Compensation Analysis Complete

o ADP Performance Evaluation System

being built.

Public Works Shop Design

Code Revision – Repeal of Board of

Appeals/Adjustment

OCTOBER Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

NOVEMBER Sun Mon Tue Wed Thu Fri Sat

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30

DECEMBER Sun Mon Tue Wed Thu Fri Sat

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 31 25 26 27 28 29 30

Council

Council

Cancelled

Council

Council

Council

Council

Council

Cancelled

AGENDA ITEM #G.

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MA R

ecognition Quar...

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Documents

15728 Main Street, Mill Creek, WA 98012 (425) 745-1891€¦ · 15728 Main Street, Mill Creek, WA 98012 (425) 745-1891 Pam Pruitt, Mayor • Brian Holtzclaw, Mayor Pro Tem • Sean