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1.0 Sub: Finalisation of Tender documents for open/Press tenders.
The preparation of the terms and conditions of the tender document for open/Press/Global tenders are to be done in the Purchase Section taking into consideration various standard terms like Inco terms etc. in addition any special terms and conditions which are deemed fit by the SPC may be included in the tender document. The tender document including its price should be finalised by the respective SPCs before issue.
(CSIR Circular No. CSIR/SPO/Misc./2k dated 4.9.2000 to Director IIP, Dehradun)
2.0 Sub: Payment of service tax on Marine Insurance.
The service tax is a statutory liability to be paid by the Insurance companies after collecting it from the person to whom the service is provided. It is an indirect tax like sales tax.
So service tax may be paid while finalizing insurance of all items.
(CSIR Circular No. PUR-I/SPO/2000 dated 24.11.2000 to Director, IIP, Dehradun)
3.0 Sub: Co-opting a member of the project team etc. in the Tender Opening Committee
It is clarified that you may co-opt the members from the concerned project team and from Engineering Division in the Tender opening committee for Coal Washing Pilot Plant in the tender opening committee in addition to your standing committee.
The tender opening committee should performs the following functions:
1. The Committee shall check whether the tenders received are sealed or not and record the same in the tender opening sheet.
2. The Committee shall obtain the signatures of the representatives of the firms who are present at the time of opening.
3. Each tender shall be numbered serially and initiated on each page.
4. Whether the enclosures mentioned on the cover page is attached or not.
5. Alterations in tenders, if any, made by the firms should be initiated legibly by circulating to make it clear that such alterations were present at the time of opening. Similar procedure is also to be followed on any erasing/cutting on the tender or any blank tenders.
6. If late/delayed quotations are received, the Committee should write “late/delayed” on such tenders which may be kept sealed in their original envelopes or returned unopened.
7. For the information of the representatives attending the tender opening, the following particulars will be read out and noted by the representatives and witnessing the tender opening:
i) Name of the Bidders
ii) Description of stores.
iii) Quantity, unit prices.
iv) Taxes, levies and duties extra or not.
v) Any rebate/discount offered.
vi) Terms of delivery.
vii) Delivery period offered.
viii) Warranty offered.
ix) Any other charges like packing, forwarding, transportation etc.
(CSIR Circular No. SPO/2000-12-22 dated 22.12.2000 to Director, CFRI, Dhanbad)
4.0 Sub: Excise Duty Exemption.
The excise duty exemption is allowed to CSIR and its National Labs. under notification No. 10/97 for the following items:-
1. Scientific & Technical Instts., apparatus, equipments (including computers)
2. accessories and spare-parts of goods specified above and consumables.
3. computer software, CD-ROM, recorded magnetic tapes, microfilms, microfiches.
4. Prototypes where cost do not exceed Rs. 50000/-.
While claiming the duty exemption, a certificate from the Head of the Institution is to be produced certifying that the said goods are required for research purpose only.
As the Diesel Generator set being procured by you is not meant for research purposes, the excise duty exemption will not available for such items.
(CSIR Circular No. CSIR/SPO/2000 dated 19.1.2000 to Director, RRL, Bhubaneswar)
5.0 Sub: Procurement from Kendriya Bhandar.
As per DO No. KB/Stny/2000 on 2001 dated 3rd March 2001 received from Shri P.K. Brahma, Addl. Secretary, Ministry of Personnel, Public Grievances & Pensions, Govt. of India, addressed to Secretary, DSIR and DG,CSIR. The letter is self-explanatory and answers the queries made by you.
In case you require some more clarifications with reference to your letter referred to above, you may make specific references if any.
(CSIR Circular No. CSIR/SPO/2001 dated 3rd April, 2001 to Director, NPL with copies to all Director)
6.0 Sub: Payment of service tax.
The payment of service tax is a statutory liability to be collected from the person to whom the service is provided. It is just like sales tax, which is collected from the customer and is deposited by the seller with the Sales tax department.
The matter has again been considered in consultation with the Dy. Financial Advisor and Legal Advisor, CSIR and it is clarified that the decision to pay statutory duties should be taken by the Labs without making any reference to CSIR Headquarters.
You are therefore requested to take further necessary action.
(CSIR Circular No. Nil dated 13.2.01 to Director, IICT Hyderabad.)
7.0 Sub: Import Export Policy.
As per the present Import Export policy, the deep freezers under chapter 84.18 are importable freely without any restriction.
(CSIR Circular No. CSIR/SPO/2001 dated 25.04.2001 to SPO, ITRC, Lucknow)
8.0 Sub: Procedure of Global tendering and EMD.
The procedure to be followed for global tendering is as follows:
1. Global tendering is to be resorted to only when the user scientist and the Project leader certifies that the response from indigenous sources are remote.
2. The notice inviting tender (NIT) should be published in the Indian Trade Journal, blushed by the DGCIS, Calcutta in addition to press advertisement in Newspapers.
3. In addition the copy of the NIT may be sent to the foreign embassies located in India giving them at least 6 weeks time so that they can forward the same to the prospective bidders in their countries.
4. The estimated cost of item for which Global tendering is recommended can be decided by the respective SPC on case to case basis.
As regards to the EMD, the Govt. of India order stipulates to collect EMD from various parties where the estimate cost is more than Rs. 1.00 lakh. The question of exemption of EMD is under consideration and as soon as a decision is taken, the same shall be communicated to NPL.
As regards to refund of EMD in their original form, the present practice of receipt of EMD through DD/bankers Cheque/Bank guarantee, depositing the same in accounts and return it after 30 days from the date of award will continue.
(CSIR Circular No. CSIR/SPO/2000 dated 25.5.2001 to Director, NPL)
9.0 Sub: Procurement of items from Co-op Stores.
It has been decided to procure the items from any of the three agencies viz. Super Bazaar/ NCCF/ Kendriya Bhandar.
(CSIR Circular No. CSIR/SPO/2001 dated 13.06.2001 to Director, NPL)
10.0 Sub: Computer Networking components
It has been decided that since the work of networking of LAN is a specialized one and requires certification of measurements though measurement Book, such jobs should be carried out by the Engg. Services Division of NBRI who can record the measurements in the MB, certify the same based on which payment can be released.
(CSIR Circular No. CSIR/SPO/2000 dated 15.6.2001to Director, NBRI, Lucknow)
11.0 Sub: Procurement of items from Kendriya Bhandar etc.
In super session of all previous circulars issued in this subject, It has been decided to procure items from Kendriya Bhandar/Super Bazaar/NCCF as follows:-
1. Every purchase costing upto Rs. 5000.00 may be procured from Kendriya Bhandar/ Super bazaar/NCCF directly.
2. For purchases costing more than Rs. 5000.00, Directors of the labs. are authorised to decide as to whether they want to procure from these agencies or from open market at competitive rates.
(CSIR Circular No. 14-5(1)/2001-S&P dated 10.07.2001 to all Directors)
12.0 Sub: Insurance coverage of items/equipments that are carried by a team for Project work outside the Labs./Instt.
In the matter of stores item/equipments that are being carried by a Project team for execution of some project activity outside the Labs./Instt. are lost in transit by way of theft or otherwise.
In order to ensure safety of costly stores equipments in transit it has been decided that adequate insurance coverage for equipments, that are planned to be taken outside for activities connected with execution of a sponsored project or otherwise, may be made. Besides transit, the insurance should also cover other risks such as theft or pilferage at the
project sit, storage, breakdown or accidental damage to the equipments and other risks as per the specific need of the Labs./Instts. While finalizing the insurance policy, care should be taken to ensure that necessary paper work required by the insurance company at the time of lodging a claim be defined, clearly spelt out and may be brought to the notice of all concerned officials so that insurance claims can be lodged promptly to minimize the loss.
The expenditure on account of Insurance charges shall be debited to the Project for which the equipment is sent outside the Lab./Instt. premises.
(CSIR Circular No. 14-5(1)/2001-SV dated 23.08.2001to all Directors)
13.0 Sub: Exemption of EMD on procurement of equipments etc.
The matter has been examined in consultation with the Financial Adviser and Chief Vigilance Officer of CSIR who have opined as under:-
“EMD are asked for primarily to ensure that the quoting parties are genuine. If the Organisation is sure that the party is genuine and highly reputed and just because of the operation of this clause, the competition gets greatly restricted, they can themselves take a view and waive this condition.
In the revised procedure we are clearly stipulating that this decision can be taken by the Director/sanctioning authority. In the instant case too, in the absence of any specific provision in the present purchase procedure, a decision in this regard can be taken by the Director, in the interest of the organization.”
Further necessary action in the matter may kindly be taken accordingly.
(CSIR Circular No. 13-2(1)/2001/Purchase dated 28.9.2001 to Director, NPL)
The original circulars are available in http://csiradmin.res.in/ and anyone interested can download the same.
Clarifications to Purchase Procedure 2002 - Serial Circular No. 296 dated 15/6/2006
(31.4) Other Miscellaneous
(31.4.1) Sub: Instructions Regarding Security deposits in the form of Fixed Deposit Receipts or Guarantee Bonds of Schedule Banks and G.P Notes can be accepted in lieu of cash recovery made either directly from the contractors or from their R/A bills.
(3) Cash Deposits of the contractors can be converted at the cost and
expense of the depositor into one or more interest bearing securities
described in (2) above, provided the depositor expressly desires this
in writing.
(CSIR Letter No: 32(18)/58-WP, dated 1 st Nov., 1960.)
(31.4.2.)
Provided all defects are removed and the security deposit is not
forfeited or has not become liable to be forfeited under this contract,
75% of the amount under security deposit shall be refunded without
interest after three months of the date of virtual completion and the
balance after the defect liability period is over or the final bill is
passed whichever is later.'
(CSIR Letter No:44(2)/6 1 -W.P.. dated 20th March, 196 I.)
2. Getting permits in the name of the contractors against the Council's
allotment and leaving it to the contractors to purchase and
transport the materials to the site.
3. Issuing the materials to the contractors from the stocks maintained
at the Laboratories/Institutes on a fixed recovery rate.
The Ist alternative is ruled out as in the case of a controlled material
there is no open market and without a permit the contractor cannot obtain
it. Even if the control is relaxed, it becomes the responsibility of the
contractor and CSIR do not come in the picture.
The llnd alternative is seldom resorted to by the contractors as it involves
investment of large sum against which they receive reimbursement in
stages. There are also transport difficulties for which the Ministry of
Railways has to be approached on Government level.
The third alternative is generally in vogue where the Labs./Instts. obtain
supplies against the quotas issued in their favour. The materials thus
received are stored in the Laboratories/Institutes and issued to the
contractors.
A decision has now been arrived at in consultation with the Ministry of
Finance, Government of India, that the rates of recovery from the
contractors for the materials issued to them from the stocks for the
execution of bonafide construction works of the department may be fixed as
under.-
1 .Issue Rate of the Materials Plus 2% storage charges. The issue rate
includes the following:-
a) Price paid by the Council.
b) Freight both rail or road.
c) Sales Tax. Local or inter-state.
d) D.G.S&D. departmental charges.
e) Octroi duty where paid.
f) Incidental charges for loading, unloading & cartage etc.
In case where railway receipts for materials procured by the Instts./Labs.
are handed over to the contractors who take delivery of the materials direct
and where no storage is involved, no percentage on account of storage
charges is to be added to the issue rate.
Recoveries from the contractors may now be made accordingly.
This does not apply to cases where a definite rate of recovery has already
been fixed & included in the agreement for issue of materials.
(CSIR Letter No:2(4)/60-WP, dated 17th September, 1962.)
(31.4.4) Sub: Opening of
(31.4.5) Sub: Drawal of
(31.4.6) Sub: Decentralisation of the work of Construction of Staff Quarters.
The DGSIR has been pleased to approve the delegation of the following
powers to the Labs./lnstts. with regard to the work pertaining to
construction of staff quarters:-
(i) After the Engineering Services Division of the CSIR has
communicated the sanction for different works pertaining to the
staff quarters of the Labs./Instts. including the drawings and
estimates and made necessary budget allocations, the Labs.
would issue the NITS. On receipt of tenders, Labs./Instts. will
process the award of works after obtaining the necessary
approval of its Management Councils on the same basis as in
respect of Lab. works.
(ii) The Labs.llnstts. will also be responsible to pass the running
bills of the Contractors on the same basis as in the case of Lab.
works. However, the final bill will be passed with the approval of
the ESD, where they are the Architects for the work in question.
(iii) The ESD will also be responsible for inspection of the works
where they are the Architects to ensure quality of the
Construction as well as to certify that the work has been carried
out in accordance with the designs and drawings of the building.
(CSIR Letter No: 17(47)70-Engg., dated 12th May, 1988.)
(31.4.7) Sub: Guidelines for undertaking Consultancy work by E.S.D.
The Director-General, Scientific & Industrial Research has been pleased to
approve the following guidelines for undertaking consultancy work by the
Engineering Services Division:-
1 . ESD will offer consultancy largely for phases upto pre- contract
stage.
2. Currently, there is good competition amongst consultants, which
are mostly in the private sector and the Govt. Deptts. tend to
award consultancy assignments based on the lowest bid. The
consultancy fee is traditionally specified as a percentage of the
cost of work and this ranges all the way from about 1.5% to 5% for
inputs upto pre-contract stage.
3. Some clients invite pre-qualification bids or organise design
competitions etc., the participation in which may involve small
initial investment.
4. In view of the foregoing, ESD will proceed to register itself with
various organisations to get on to their panel of consultants. The
Chief Engineer, will have financial and Administrative powers to
get ESD thus enrolled and also for ESD's participation in pre-
qualification bids, design competitions, etc.
5. Whenever there is an assignment of interest to ESD in sight,
necessary initial spade work will be arranged by the Chief
Engineer including a gleaning of information on market
situation. He will place matters before the standing committee
consisting of Director(EC), Financial Advisor, Head TUD, Chief
Engineer and DS(Engg.) for consideration. This committee will be
empowered to take all decisions with regard to ESD's bids. There
will have to be flexibility in the intellectual fee component as per
CSIR guidelines for consultancy work.
6. ESD will maintain accounts of each consultancy project and keep
the empowered Standing Committee duly apprised of the net
financial results of these assignments. For handling these
assignments, ESD -will follow CSIR Rules, procedure and
guidelines. Any deviation required will have to be placed before
the Standing Committee.
(CSIR Letter No: 17/168193-Engg., dated 18th June, 1993.)
(26) Staff Car Rules
(26.1.1) Use Use of
The Director General, CSIR, is pleased to approve that the staff car would
be made available for official journeys on tour to DG, Additional Director
General, Adviser (M), JS(A) and FA at the CSIR Headquarters and Directors
and Scientists in the Director's grade in the Laboratories.
(CSIR letter No.2(24)84-G, dated, 14th November, 1986)
(26.1.2) Settlement of
"As per log book in Col. 7 the name and designation of the officer using
the staff car should be recorded, but in almost all the cases designation of
the officer was not recorded."
"The officers using the staff car on Sundays and Holidays may be
requested to indicate clearly the purpose of journey being performed by
them instead of writing word 'official' in the column Purpose of Journey".
The procedure, as mentioned above be followed by the Officers of your
Laboratory/Institute while performing the official journey by CSIR staff cars
on Sundays/Holidays and other working days.
(CSIR letter No.5(4)/82-General, dated 20th July, 1984)
(26.1.3) Use of Staff cars by the Officer of CSIR.
Clarification of the following circulars regarding use of official cars
issued by the Ministry of Finance, Departments of Expenditure, has been
sought by Director, Central Mining Research Station Dhanbad.
a) F.No. 3(16)-E.II(A)/84-(1) dated 20.2.1985 Circulated
vide CSIR
endorsement
of even No.dated
b) F.No.3(16)-E.II(A)/84-(2) dated 20.2.1985 1.3.1985.
c) F.No.3(16)-E.II(A)/84-(3) dated 21.2.1985 not printed
The point under reference is whether the Director is entitled to use the
staff car for private purposes upto a distance of 500 kms per month on
payment.
It is hereby clarified that the National Laboratories/ Institutes are the
constituent establishments of CSIR. The Chief Executive of the Autonomous
Body is the Director-,General, Scientific & Industrial Research. The Heads of
National Laboratories/Institutes, who have been declared Heads of
Departments are eligible to use the staff car for journeys between Office and
residence and that these duties will be treated as official. The Directors are
not eligible to use the staff car for Private purposes which facility is
admissible only to the Director-General, CSIR.
(CSIR letter No.31 (27)/8 1 -General, dated 6th April 1985)
(26.1.4) Hiring of DLY/DLZ Taxis or Carsfor use of officers.
In accordance with Paras 4 & 5 under Column 4 against item 3 of
Annexure to Schedule V in Delegation of Financial Powers Rules, 1978, taxis
or cars can be hired only for the use of State Guests and in connection with
Inter-state/Inter-national Conference when staff cars are not adequate to
meet the requirements or staff cars are not in working order. The
Government of India, Ministry of Finance, have drawn special attention to
these provisions and have banned even occasionally the hiring of cars/taxis
for use of officers for other purposes.
It is, therefore, requested that the above guidelines may kindly be kept in
view, The hiring of taxis/cars such as DLY/DLZ in Delhi and similar cars
elsewhere are also covered by these instructions.
(CSIR letter No.31(27)/8 1 -G, dated 23rd January, 1986)
(5.1) Balance Sheet
In continuation of this office Circular letter No. 1(1)/58-Accounts., dated 10.
1 1.59 regarding the submission of balance sheet with the annual accounts as
on 31.3.1959 a number of points have been raised for clarification. At the
outset, I would like to mention that it is neither the intention to prepare the
balance sheet on commercial lines nor to work out any profit or loss. As ours is
a non-commercial organisation a simple balance sheet to indicate only how the
Government grants have been spent from time to time and what permanent
assets of a concrete & material character have been acquired by this Society
will do. In order, therefore, to facilitate the preparation of the same certain
rigid principles of book-keeping have been set aside in consultation with the
A.G.C.R. However in respect of commercial undertakings, separate proforma
accounts and balance sheets are to be kept on commercial lines, where
necessary. The various points raised by the Accounts Officers are clarified as
under: -
1. Whether stores which have been received but payment has not been
made are to be shown as assets in the balance sheet?
These stores need not be taken into accounts for the reason that payment has
not yet been made from the Govt. Grant, and their value will automatically be
included in the subsequent years when payment has actually been made.
2. Are accrued income and accrued liability to be taken into account?
This is not necessary and only actual transactions are to be taken into account.
3. Whether depreciation is to be allowed on assets?
As you are not concerned with the market value of our asset, only actual
transactions are to be shown in the Balance Sheet without any
depreciation.
4. Whether stores on hand at the end of the year and capital assets
fabricated out of them are to be depicted in the balance sheet?
If the capital assets are of a permanent nature they should be shown in the
balance sheet and the expenditure actually incurred thereon omitted from the
income and expenditure statement of accounts, an equivalent amount being
shown in the balance sheet on the liability side as a part of capital grant.
5. Are consumable stores in hand not to be depicted in the balance
sheet?
According to the principles of commercial Undertakings the value of
consumable stores in hand should be taken into accounts, but in order to
facilitate the preparation of the balance sheet it has been agreed by the AGCR
that their value may not be shown in the balance sheet. They are eventually to
be consumed in due course and may be treated as final expenditure in the
income and expenditure statement of accounts. (6) Whether the word 'grant
referred to in para 2 of this office circular dated 10. 11.59 refers to actual
funds received by the Laboratory or the budget grant?
The funds transferred from C.S.I.R. along with the receipts of the Laboratory,
or any donation from outside party for general purposes received direct by the
Lab. should be treated as grant which should be split up for recurring and
capital expenditure as per instructions already issued in this office circular
dated 10.11.1959 ibid.
7. Whether assets acquired during the year 1958-59 to be taken into
account only
The balance sheet on 31.3.1959 is to include the assets acquired during all the
preceding years also, and not for 1958-59 only.
8. Whether expenditure incurred from port to Lab., on assets acquired from
TCA or C. Plan, are to be shown in the Income and Expenditure accounts
or the balance sheet?
The value of equipment received under TCM and the C. Plan should be shown
distinctly on either side of the balance sheet without taking into account the
inland charges incurred thereon which may be shown as expenditure on TCA &
Colombo Plan equipment in the Income & Expenditure statement. As regards
the charges on other purchases of a capital nature they should be added to the
purchase value thereof and shown in the balance sheet as capital expenditure.
9. Whether petty works constructed for certain experimental buildings are
to be taken into balance sheet as assets?
If they are temporary constructions for experimental purposes only they need
not be shown in the balance sheet, for they do not add to the capital value of
the buildings and may have to be dismantled at any time. On the other hand if
the petty works add to the capital value of the building they should be taken
into account in the balance sheet.
10.What should be the distinction between consumable and non-
consumable stores?
The value of consumable stores in hand which are to be used up in works,
experiments, production of goods for sale, or apparatus for experiments, is not
to be incorporated in the balance sheet. As regards non-consumable stores,
these too need not necessarily be shown in the balance sheet unless they
represent fixed assets of a material character and the officers in charges have
to exercise their own discretion to overcome any difficulty in the matter. Petty
items of day to day requirement in a laboratory such as stands, flasks, tubes
etc. etc. purchased for experimental purposes only need not be shown in the
balance sheet. For the purpose of the balance sheet only concrete assets of a
material & permanent character should be taken into account e.g., land,
Roads, Buildings (including services & installation), plant and machinery (like
lathes, Milling, Machines, Brills, Shaping machines, Crushers. Seiving
Machines, Blowers, Electric Motors, Transformers, Switch Gears, Air Ovens,
Furnaces, X-ray, Spectro-photo meters, weighing machines, Chemical
Balances. Microscopes etc.) furniture, office and laboratory equipment &
apparatus, library books, motor vehicles, live stocks etc. etc. It would
facilitate matters if the value of these assets is worked out on the basis of
balances as on 31.3.59 in the various stock registers.
11.Sundry Creditors or Debtors
These transactions viz., fees for Analysis, Advice, Sale of Laboratory products,
rent and other charges recovered from staff etc. and bills of suppliers
contractors, taxes, telephones charges not yet paid need not be taken into
account unless cleared.
12.Deposits and Advances
All deposits and advances should be shown in the balance sheet on the assets
or the liability side, according to the nature they represent, i.e., debit or credit
balance in the main accounts, e.g. advance for conveyance or festival or
transfer, and earnest money or security money, CPF etc.
The balance in respect of schemes sponsored by outside authorities should
also be shown in the balance sheet separately, under this head.
13.Remittances
The balance under this head should also be shown in the balance sheet.
14.Articles manufactured in the Laboratories but not yet sold outer
proceeds not yet realised:
Except in the case of commercial undertakings the value of these articles may
not be shown in the balance sheet, as the receipts when realised will
automatically be taken into account in the income and expenditure statement
of the year concerned.
15.Cash Balance
The balance in hand or in the bank as on 31.3.59 of the main accounts is to be
shown in the balance sheet. The undisbursed money with the Drawing &
Disbursing Officer should not be taken into account as it has already been
accounted for in the main cash book. The balance of impress held by an officer
will not be shown in the balance sheet. If, however, the original impress has
been drawn from the funds of the laboratory it will be shown as asset under
Deposits & Advances as per transaction in the main accounts. If it has been
drawn from the main office and has not come in the main accounts of the Lab.
then it will be shown on both sides of balance sheet.
16.UNESCO Coupons
The UNESCO Coupons whether purchased from capital or recurring grants need
not be shown in the balance sheet as in the main accounts they have already
been treated an final expenditure under the heads concerned.
17.Income & Expenditure statement and Balance Sheet.
A specimen proforma is enclosed which may be amplified according to the
requirements of each laboratory. It may be borne in mind that the expenditure
booked under the heads P- 1, P-2, P-3, P-4, P-5, P-6, P-7 has to be shown in the
Income & Expenditure statement excluding the valuable assets of a permanent
character, which are to be shown in the balance sheet. Similarly, expenditure
booked under the head PP(2) (3) & (4), should be shown, in the Income &
Expenditure statement of accounts as they do not represent capital assets.
It may be borne in mind that the expenditure booked under the heads P- 1, P-
2, P-3, P-4, P-6, P-7 has to be shown in the Income & Expenditure statement
excluding the valuable assets of a permanent character, which are to be shown
in the balance sheet. Similarly, expenditure booked under the head PP(2) (3)
& (4), should be shown in the Income & Expenditure statement of accounts as
they do not represent capital assets.
18.It is hoped that all efforts will be made to prepare the balance sheet as
laid down in the bye laws of the CSIR and insisted upon by Audit, for
information of the Governing Body. The question of staff raised by
certain Laboratories should not stand in the way of completion of this
work by the prescribed date and the authorities concerned may be
requested to render all possible help required for this purpose. No
additional staff will be provided.
(CSIR letter No. 1(1)/58-Accounts, dated 10th December, 1959)
(5.2) Asset Register
(5.2.1) Maintenance of Asset register - Land & Building.
1. A Land & Building Asset Register is being maintained in the
Laboratories/Institutes in the prescribed proforma as per the
instructions issued by the C.S.I.R. vide No. 17-CSIR(Audit)-Misc./54,
dated 3.8.1956 and No. 1(5)/Accts. 69-60, dated 24th July, 1970.
2. In the above context, certain guidelines for keeping the land
deeds/contracts have been issued by the CSIR vide No. 2/81/83-CDN,
dated 30th December, 1983.
3. The need for keeping/updating the Asset register for Land & Building
has been stressed by the Governing Body of CSIR while reviewing the
accounts for 1983-84.
4. The lapses pointed out by the Audit in this regard were noted with
displeasure by the Governing Body. The Director-General desires that
immediate remedial action may be taken wherever necessary.
5. The Land & Building Asset register prescribed under CPWD Code- 120
has been adopted in CSIR . The figures of the Asset Register in respect
of land & building of the Labs. must be reconciled with the figures
appearing in the Balance Sheet as on 31.3.1984. This register is an
essential document of a permanent nature.
It is emphasized that the same must be got completed in all respects and be
kept in the safe custody of the Administrative Officer of the laboratory. In
CSIR Headquarters, this document will be kept by the Engineering Unit.
6. Since the progress for updating this document is to be reported early to
the Governing Body of the CSIR it is requested that earnest efforts may
be made to complete and update the documents by reconciling the
figures from Balance Sheet upto March, 1984.
(CSIR letter No. 1(5)/84-Reports, dated, 8th February, 1985)
(5.2.2) Maintenance of asset Register(s) with Progressive Values.
In the Inspection Report/Audit Report for the past several years the Director
of Audit, Central Revenues has been observing that the figures under various
headings of assets shown in the Balance Sheet were not reconciled with the
progressive totals of the Asset Register. In fact, the progressive total of the
value of all assets is not carried out in the concerned Asset registers as at
present. While discussing the Audit Report on the Accounts of the CSIR for the
year 1984-1985 with the Director of Audit, Scientific & Commercial
Departments, the difficulty of reconciling the value of all asset registers with
that shown in the Balance Sheet pertaining to all the previous years (over 25
years) was explained in detail. Finally it has been decided in consultation with
the Director of Audit (S&CD) that reconciliation of the figures may be done
prospectively. Accordingly, the value of all asset items shown in the Balance
Sheet for the period ending 31.3.1987 will have to be reconciled with the value
shown in the respective Asset Registers.
Abstract Asset Registers (AAR)
The Balance Sheet of the CSIR is prepared on cash basis; therefore if any
advance payment has been made for procurement of assets the expenditure
will be reflected in the Balance Sheet, whereas in the respective asset register
no entry might have been made as the asset might not have yet reached the
laboratory. Similarly, in certain cases asset item might have been received and
entered in the concerned Asset Register, but if payment has not been made
the value of such asset will not be shown in the Balance Sheet. Therefore, full
reconciliation of figures in the Balance Sheet with that in the Asset Registers
may not be feasible.
It has, therefore been decided that one 'Abstract Asset Register (ARR)' will
be opened in all concernedSections separately for each budget sub-head, in
which all addition of assets during the year and the progressive values will be
shown, quoting reference to the relevant asset register. The balance under
various asset headings shown in the Balance Sheet for the period ending
31.3.1986 may be adopted as 'Opening Balance' in the concerned AAR.
Detailed procedure
Entries in the AAR will be made at the time of certifying the suppliers'/other
bills. The AAR will have the following columns :-
i. Date
ii. Serial Number
iii. Supplier/Order No. and date
iv. Bill No. and date
v. Description
vi. Quantity
vii. Total Cost
viii. Progressive total (of cost)
ix. Asset Register Reference (Vol.No. Page No.)
Similarly, value of assets written off, gifted away, transferred to another
laboratory or disposed of in any other manner during the year also should also
be entered in the AAR in red ink and the progressive value reduced suitably in
this AAR, information and the items of assets procured and paid for (including
Advances Payment) during any particular year should be entered.
The amount of advance payment should also be entered in the AAR by the
respective sections. In respect of equipment etc. Purchase Section in the labs
initiates action and advance payment is arranged by that Section, it would be
necessary that the Purchase Section intimates the amount of such advance
payment to the respective Sections which will receive these equipments
/assets items for entry in the AAR. If the dealing section (say, General
Section/Library Section) initiates the proposal for advance payment, it would
be their duty to show such figure in the AAR also. The intention behind the
procedure is that the total of all AAR (budget sub-headwise) will agree with the
total of asset headings shown in the Balance Sheet.
As regards acquiring asset items under the budget sub-head, P-5(1) - Works
and P-5(2) - Services, Staff Quarters and maintenance, the Engineering
Section(s) - Civil/Electrical) will maintain AAR in respect of all expenditure
incurred during the year under the above budget sub-heads.
Out of the expenditure under Recurring Heads of Accounts viz. P.-4, P-6 and
P-7, certain items are capitalised. Cost of such items including items
fabricated in the workshop etc. should be shown in the AAR (to be opened for
each separate budget sub-head) at the time of certification of bills by Stores
Section, General Section, Engineering Section, etc. as the case may be.
These Sections while recording certificate on the bill should mention that
the item has been taken in the AAR (Page No..........)
In the audit registers/classified abstracts maintained in the Finance &
Accounts Section, a distinct. column as 'Asset' may be opened under the head
P-4, P-6 and P-7. This will enable computation of the figures of asset acquired
out of the recurring grant at any required point of time.
In the Finance & Accounts Section advance payments are recorded in the
Audit register as well as Objection Book Advance Register. It would be
expedient to record the amount of advance payments made under each budget
sub-head (for asset items) in a separate register.
Sr.F&AO/F&AO of each laboratory will intimate each Section the amount of
expenditure booked every month under the budget heads concerning the
respective section(s) in the following month. Ale Stores and other Sections
will reconcile the figure with the totals of the AAR and will confirm the
agreement of the two sets of figures (i.e. figures as per AAR and those as per
records of Finance and Accounts Section).
In certain cases the category of asset shown in the Balance Sheet includes
expenditure relating to more than one budget sub-head e.g. 'Apparatus and
Equipments' comprise expenditure under budget sub-head P-5(3) and P-7
(items capitalised). A doubt may arise as to the specific Abstract Asset
Register (AAR) in which the Balance as on 31st March, 1986 (as per balance
sheet) should be shown as opening balance since it refers to such AAR's viz. P-
5(3) and P-7. In such case the opening balance may be shown in the AAR for P-
5(3) only being the main budget sub-head under which apparatus and
equipment are purchased. Similarly the figure under 'Land & Machinery'
appearing in the balance Sheet on 31st March, 1986 may be shown in the AAR
for P-5(1) - Works as the major portion of the figure under Land and Building
pertains to P-5(1) - works.
Balance Sheet Certificate
Necessary action may be taken to open AAR in the laboratory and get the
figures as per Balance Sheet of 1'986-87 reconciled with those of the AAR. A
certificate as follows may be recorded in the Balance Sheet:-
"Figures against each asset item in the Balance Sheet upto 31st March, 1986
have been adopted in the subsidiary registers) as opening balance and that
the figures appearing in the Balance Sheet during the year 1986-87 have been
reconciled with the figure in the Abstract Asset Register(s)."
Progress reports
It may be confirmed by 10th July, 1986 that the relevant Abstract Asset
registers (AAR) have been opened and are being used. It may further be
intimated to CSIR by 10th October, 1986 and 10th January, 1987 that all
entries upto 30th September, 1986 and 31st December, 1986 have been made
in the respective AAR and reconciled with the figure(s) furnished by the
Finance & Accounts Officer/Sr. Finance & Accounts officer as referred to
herein.
CSIR-HQ
In respect of CSIR Hqrs., all Sections purchasing/Store acquiring Asset items
may maintain necessary registers as explained above.
(CSIR D.O. No. 1(5)/84-Reports, dated 21st April, 1986)
(5.2.3) Maintenance of Assets Registers with Progressive value.
Reference CSIR Circular No. 1(5)/84-Reports, dated 2 1 st April, 1986
detailing therein the procedure to be followed regarding maintenance of
Abstract Asset Registers and Circular Letter dated 27th Feb., 1991
emphasizing its maintenance in accordance with the detailed procedures with
progressive value at the close of the financial year, for verification by the
Audit.
In terms of CSIR Circular dated 21st April, 1986, Abstract Asset Registers
are to be maintained by the concerned section separately for each sub-
heads. However, it has been brought to CSIR notice that instructions issued,
on the subject, are not being followed in certain national Labs./lnstts. It has,
therefore, been decided that Abstract Asset Registers will be maintained by
the Lab./Instt. uniformly as below:
1. Works & Services/land & Building/Staff Quarters etc., Engg./Civil
Sec./Works Sec.
2. Apparatus & Equipments, Office equipments, Medals, Exhibits, Stores
Section
3. Library Books & Journals, Library
4. Vehicle, Furniture, General Section.
It will be the over all responsibility of the Controller of administration and in
his absence of Administrative Officer of the laboratory to get the Abstract
Assets Registers maintained by the concerned section of the Labs./lnstts. &
keep it upto date. A certificate to the effect that figures of assets as shown in
the Balance Sheet have been tallied with the Abstract Assets Register will be
furnished by FAO/Sr. FAO duly countersigned by Controller of Administration
while submitting Annual Accounts/Balance Sheet of the Lab./lnstt. to the CSIR.
(CSIR letter No. 1(5)/84-Reports, dated, 19/24 June, 1991)
(5.3) Stores & Workshop Accounts
(5.3.1) Instructions for the maintenance and accounting of stores & workshop job cards etc.
In the course of local audit of accounts of the various Laboratories/Institutes
by the Accountant General, stores undertaken by the Stores Verification Officer
of the Council, very serious irregularities in the accounting and maintenance of
stores have been brought to the notice of Council for rectification. A few of
the more serious types of defects are indicated below in the hope that all
heads of the Laboratories/Institutes will go through the same very carefully
and issue instructions to the dealing staff concerned to guard against such
defects and irregularities come in future by observing these instructions
scrupulously.
1. The stores purchased are neither entered in the relevant stock registers
on receipt nor the details thereof are incorporated in the stock
ledgers. It is needless to point out that stores of consumable and non-
consumable nature should be separated and entered in separate
registers duly classified. It has been noticed that in some cases the
component parts or accessories have not been exhibited in store ledgers
at all rendering the stores verification impossible as for example the
Electric Motors supplied by a firm with the machines have not been
shown anywhere in the register though this formed a separate part
altogether. The certifying authority may therefore, please ensure that
relevant information viz., order No. and date, suppliers name,
rate, quantity and value and other relevant particulars of the stores and
accessories are fully noted in the stock registers before the bills are
certified by him.
2. It may also be ensured that entries regarding the same stores are not
spread over various registers but are entered on the same pages where
similar stores have been entered.
3. Separate registers for chemicals, glass apparatus machinery, furniture,
stationery articles and equipment may be maintained to avoid mixing up
of stores with a view to facilitate easy checking of stores and drawing up
balances in hand of each kind.
4. Proper records for assembling of -apparatus and disassembling of parts
of equipment for research purposes may please be indicated in the
relevant stock registers to avoid confusion at the time of
verification. No part should be removed from the equipment without
proper notice to the store-keeper for effecting consequential changes in
the relevant register.
5. The stores purchased against special requisitions from various divisions
may not be issued in bulk quantities beyond one month's probable
requirements direct to divisions on receipt by the store-keeper. Such
requirements should be duly certified by the Head of the Division, in
whose favour the stores will be issued to avoid unnecessary
accumulations, loss or their misuse by research workers.
6. A separate record of apparatus and other bulk quantities of stores
issued to various heads of divisions may be maintained in each division
or in central stores. In respect of such articles of stores found to be
surplus or not required in the near future they may periodically be
returned to central stores for use in other divisions as well as to guard
against unnecessary purchases and piling up of stocks.
7. All indents for purchases should be routed though the stores to enable
the Store-keeper to verify the quantities available in stock and
purchases should be made on the basis of the certificate given by him
that stores are not available and may be purchased.
8. All items of apparatus issued to various divisions may invariably be
noted on the store register of the division and loss damage or un-
serviceability of items reported to the competent authority as soon as
discovered and simultaneously transferred to the relevant register (loss
or unserviceable).
9. A physical verification of stores should be conducted annually by a
Gazetted Officer other than one who happens to be in-charge and the
result of verification should be reported to the Director for necessary
orders
10.Workshop Accounts
i. Articles fabricated in the workshop may in the first instance be
transferred to stores for stock entry in the relevant register together
with the full particulars including the cost thereof and subsequent issue
to the indenting division. The cost of the fabricated articles or
equipment may please be recorded in the stock register from the job
card which should show the full details of stores consumed including the
cost thereof and the labour charges etc. incurred on their fabrication -
cross references of stock entry of the stores for verification purposes
being given.
ii. All entries of receipt of stores and their additions may be carefully
checked and attested by the officer concerned in the stock registers to
avoid unauthorised additions and alterations therein.
11.As regards the fabrication of apparatus and other miscellaneous works
in the workshops, the procedure laid down below may be observed.
i. The necessary particulars of job to be executed should be detailed in the
work order by the indentor and approved by the Head of the Division
together with the estimated cost therefore. As far as possible
subsequent changes in specifications which renders the original
estimate null and void and results in infructuous expenditure may be
strictly guarded against. Any change while the work is in progress
result in wasteful expenditure both of labour and material and should be
avoided.
ii. On receipt of a work Order, job card should be made and registered. A
record of all materials and labour used daily for the job and the cost
thereof be kept in the job card. The fabricated article should then be
made over to stores for supply to the indentor through a proper issue
register after entry in the stock register. The job card should also bear
the particulars of stock entry for cross references.
iii. All issues of Consumable and non-consumable stores to be made against
a job must be noted in the card, number of which may invariably be
quoted on the issue slips. Materials for more than one job should not be
included on the same issue slip.
iv. Stores intended for making permanent fixtures should be issued against
job cards and properly accounted for. Issue of stores to individuals for
this purpose may be stopped altogether. The details and quantity of
stores issued for a particular job card may invariably be recorded on the
reverse of the job card indicating the cost thereof, total man-hours used
together with the charges for the same and the total cost of the stores
fabricated, for recording the Value of the fabricated articles in the stock
register.
The specimen form of job cards, issue slips, job card registers, fabricated
article register, tool register, machinery register and their history sheet,
labour register, personal register for the issue of working kits and other tools
to various workers are also enclosed herewith for introducing the same in the
workshops forthwith.
(CSIR letter No. 17-CSIR/Audit/(Misc.)/56, dated May, 1956)
(5.3.2) Costing of jobs in the Workshops of the National Laboratories/Institutes.
In pursuance of the directive issued in this Office circular No.
17-CSIR/Audit/Misc/55 dated May. 1956 the question of the pricing of job cards
in the Workshops has been further discussed with the AGCR and the following
procedure agreed to:-
1. Indents & Issue of materials
i. All indents received in the Workshops should be on the job card (sample
form enclosed) (Form A). This will serve as cost sheet. The Labour and
Material used on the jobs should be entered on this card.
ii. Issue of materials should be entered on Issue Slips (Form B enclosed).
iii. The issue slip should be checked by the Foreman or the Shop-Incharge
of respective shops and each issue should be entered on the job and
debited on the Stock Ledger. Any excess should be returned back to
Stores and credited on the job card and the Ledger.
2. The costing of raw material should be done from a price list revised
every financial year showing the average prices of the materials.
3. The return of stores should be marked with red ink/chalk on the job card
to differentiate it from other entries.
4. The costing of labour should be done by dividing the whole labour in two
categories - Category 1 consisting of Sr. Electricians, Fine Mechanics and
Mechanics and Category II consisting of Mistries, Attendants and
Apprentices and computing an average wage for each category per hour
or per day and using the average figure for costing.
5. The details of costing should be done either on a separate sheet which
may be stitched to the job card itself as may be convenient.
6. All items of capital nature should be costed and sent to central stores
for being issued to indentors but accessories or components and
equipments etc., repair jobs or modifications can be passed on to the
Indentors direct and receipt obtained on the job card for record. An
additional column in the Job Registration Book will show such deliveries.
7. Fabrication of items costing upto Rs. 501- may not be costed at all, but
they should be certified by the Workshop Superintendent to this effect
and delivered direct to the indentor, keeping a record in job registration
book in an additional column as against item (6) above.
8. The overheads should be calculated as a suitable percentage of direct
labour taking into account expenditure on supervision, power, cost of
machinery, cost of building, indirect labour etc. including proportionate
cost of the drawing office.
9. The computation of the overheads should be worked out on a separate
sheet as shown in enclosure 'C'.
10. Average wages should also be worked on a separate sheet as shown in
enclosure 'D'.
The above procedure should be followed with immediate effect.
(CSIR letter No. 7(23)/57-Aud., dated 16th December, 1957)
FORM'A'
Council of Scientific & Industrial Research
Name of Laboratory/Institute
Work Order No. Department
Description of work: Date:
Drawing No., Required by Head of
Div. Received by
Priority Work order Received by
Date
Hours
Date Date finished
Hours Total Hours
Mechanic: Remarks pertaining to
work
1.
2.
3. Inititals Inititals
4. Foreman Workshop
Supdt.
FORM "B'
STORES SUMMARY
S.No.
Description of Material
Quantity
Initial
1.
2.
3.
4.
5.
6.
7
8.
9.
10.
11.
12.
13.
14.
15.
16.
Rs.
Cost of Labour
Cost of Material
Over head
Total Cost
Inspected
by Signature
Work Completed
Satisfactorily Date
FORM'B"
Name of Laboratory/Institute
WORKSHOP STORES ISSUE TICKETS
Book No. Ticket No.
Name of Workman
Work Order No.
Date
SI.NO.
Description of material
Quantity
Stock Register No.
INCHARGE INCHAR
GE
(STORES) (WOR
KSHOP)
(5.3.3) Instructions for the maintenance and Accounting of stores and workshop job cards etc.
Reference CSIR O.M. No. 17-CSIR/Audit /Misc./56, dated May, 1956 and
No.7(23)/57-Auditg dated 16.12.1957 (PL see para 5.3.1 & 5.3.2) to all Heads of
Labs./Instts. in which certain instructions were issued for maintenance of job
cards in the workshop and their costing. The director of Audit (CW&M-II) in his
recent observation on the accounts and records of Labs./Instts. has brought to
notice that certain Labs. are not properly maintaining job cards of workshop
and that costing is not being carried out. It may be appreciated that
accounting of jobs carried out in the workshop is very much necessary for
exercising proper control on material consumed and labour utilised on such
jobs. These instructions (although issued long ago) are based on sound
principles continue to hold good even at present. You are requested kindly to
follow these instructions in your Lab./Instt. If there are any constraints or
difficulties in following the instructions CSIR may be apprised of them so that
suitable changes can be considered in the procedure and formats.
Over the years cost index has gone high and accordingly the value for the
purposes of para 7 of O.M., dated 16.12. 1957 is raised to Rs. 5001-.
I shall request you kindly to ensure that maintenance of job cards in the
workshop and costing thereof is effected as per instructions already issued
and the present status may be reported to the CSIR at an early date. (CSIR
letter No.6(1)/88-Reports, dated 10th/22nd August, 1988)
(5.4) Project Budgeting and Cost Accounting (5.4.1) Guidelines regarding Introduction of Project Budgeting and Project Cost Accounting in CSIR Labs./Instts.
1. Objectives
i. To inculcate cost consciousness and accountability among the project
leaders/scientific community.
ii. To enable the optimal utilization of resources at various stages of
implementation of projects.
iii. To obtain cost data on each project.
iv. For facilitating course corrections in the total cost estimates of the
projects as well as decisions concerning reallocation of resources.
v. To provide information to the management to monitor the flow of
financial inputs in relation to physical outputs.
vi. To realistically project the future requirements of project in the
budgetary process.
vii. To serve as an aid to CSIR for better management in planning,
monitoring and reviewing of the programmes, projects and activities of
the laboratories.
2. Methodology
The system of project budgeting and cost accounting has to be an integral part
of the planning process, resources allocation, monitoring and evaluation within
the laboratory organisation. This will require the following steps to be
undertaken.
2.1 Organisation of P,M,E. Cell
2.1.1 Role and functions of the PME Cell in the costing context..
Role and functions of the PME Cell would inter-alia be as follows :-
a. PME Cell shall constitute a focal point for implementation of the process
of project budgeting and cost accounting.
b. They will maintain project folder for each of the projects containing the
initial project proposal, project authorisation, its code number,
recommendations of internal Committee, RAC and EC, periodical
progress reports both physical as well as financial and completion
reports of the projects etc.
c. To provide assistance to the project team/project, leader in calculating
the cost of inputs - manpower material, capital and other items.
d. To assist the management in preparing annual plan, five-year plan, duly
correlated With traditional budget and compilation of other relevant
information for decision making to different projects/activities and to
notify approved allocation to the concerned project leaders
/coordinators accordingly.
e. To Assist the management in the allocation of resources.
f. To coordinate with different Divisions namely Accounts, Stores,
Purchase, Administration, Technical Services Division and R&D Divisions
for the compilation of project-wise budget, cost accounting review and
monitoring.
g. To prepare monthly summary reports of cost data of all the projects and
its reconciliation with the expenditure shown in the conventional
accounts and furnish it to the concerned authorities.
h. To attend to such other functions as and when assigned by the Director.
2.1.2 Constitution of PME Cell
The PME Cell may in general constitute the following experts
i. One Scientist 'E' or above - preferably from one of the basic disciplines
of the laboratory and/or from other disciplines of natural sciences with
high expertise in the modem methods of R&D project management.
ii. One or two Scientists 'B' or 'C' - from the disciplines of
Statistics/Economics/Mathematics/Commerce/Computer with practical
experience of implementing modem methods of R&D project
management in R&D situations.
iii. One or two supporting staff for collection and collation of the data.
NOTE: The Size of the PME Cell shall vary with the size of the laboratory, as
below:
Size of PME Cell
(a) Labs with budget Rs 2 crores or above Five
(b) Labs with budget Rs 1 - 2 crore Four
(c) Labs with budget less than 1 crore Three
Where the strength of the existing PME Cell in a Lab. falls short of the
above, necessary manpower may be found by suitably redeployment of staff
from within the Laboratory.
2.2 Constitution of an Internal Committee
In order to assist the Director in decision making, a high level, standing
Internal Committee may beconstituted
2.2.1 Functions of Internal Committee
a. To allocate resources to different projects within the framework
envisaged by RAC/EC of the Laboratory.
b. To periodically monitor and evaluate the progress on the projects in
relation to financial inputs and physical outputs.
2.2.2 Composition of Internal Committee
The Committee may comprise of the following functionaries:-
(a) Director Chairman
(b)
Scientists (upto 6)
(To be nominated by the Director including at least one existing Scientist who is a member of EC)
Member
(c) Administrative Officer Member
(d)Sr. Finance and Accounts Officer/Finance and Accounts Officer
Member
(e) Head of P.M.E. Cell Member Secretary
Director At his discretion may co-opt other project leaders/Area Co-
ordinators as members depending upon situations and conditions prevailing in
the laboratory.
2.3 Re-structuring of project formulation system
In order to implement the project budgeting and cost accounting system it is
imperative that differentactivities and functions of the laboratory be identified
as distinct cost-centres. This would require re-structuring of the project
formulation system. Following steps would be required to be undertaken:-
a. All functions/programmes of the laboratory would be broken down into
projects cost centres
This would broadly fall into following groups: -
R&D projects,
Infrastructural and
other cost centre
b. R&D projects may be classified as below
i. NICTP
ii. MAP
iii. Projects costing Rs. 5 lakhs and above.
iv. UNDP/Foreign aided projects
v. Collaborative projects
vi. Sponsored/consultancy projects
vii. Other minor projects (grouped into area/discipline /division wise)
viii. Pilot Plants
ix. Extension Centres
c. Infrastructural facilities/services -will generally constitute the following
cost centres.
This may, however vary from one laboratory to another depending upon their
respective functions.
i. Technical
Library and documentation services
Computer Services
Workshop
Glass Blowing
Drawing design and engineering services
Boiler House
Instrumentation
Animal House
Photography/printing/Xerox etc.
PME/Technical Information/Industrial Liaison
Others
ii. Administrative
General Administration
Finance & Accounts
Stores
Purchase
Maintenance
Watch & Ward
Medical Facilities
Analytical & Testing services
Welfare
Cleaning & Sanitation
Any other
d. Any other activity which is not distinctly identified as Cost Centre as
above may be considered under miscellaneous.
e. Each project/infrastructure/cost centre shall have an identifiable code
number permanently assigned to it.
NOTE : 1) Each R&D project shall have a definite time frame and clearly defined
objectives
2. To determine whether any on-going project is major or minor will depend
upon the total cost of the project and not the cost of remaining period for
which separate cost accounts are to be maintained.
3. Planning
3.1 There are two essential ingredients of the planning process, namely
a) Scientific and technical aspects.
b) Financial aspects.
So far as scientific and technical aspects are concerned, projects shall continue
to be formulated in accordance with the policy directions given in RAC, E.C &
CSIR within the overall goals and charter of the laboratory. These will be
processed for approval through internal committee, Director, RAC and EC of
the laboratories.
3.2 Financial aspects of a project would include the following elements: -
i. Direct Cost:
a. Cost of manpower ( % time involved per (Profonna -1) person proposed
to be deployed
b. Additional manpower required, if any (Proforma-II)
c. Cost of Materials - Consumables and non- consumables - (Proforma-III)
d. Special capital equipment (Proforma-IV)
e. Works and services specifically needed (proforma -V)
f. Others (Misc./Contingencies etc.)
ii. Indirect Cost:
a. Estimated cost of other allowances not covered under direct charges.
b. General & divisional overheads-expenses covering infrastructural
facilities costs, contingencies, maintenance etc.
3.3 Role of project leaders/project team in the planning process.
a. Framing of project cost estimates
As and when a project is proposed to be undertaken the project
leader/team shall take action to frame the project cost estimates based
on direct cost & indirect cost as mentioned above. The direct cost shall be
calculated in consultation with PME Cell, Finance & Accounts Officer and
Stores & Purchase Officer. The indirect cost will be based on general
pattern of overhead percentage as determined by PME Cell from time to
time.
b. Once project cost estimates are prepared, these shall be processed for
approval by Internal Committee Director/E.C through PME Cell
c. After the project & project cost estimates are approved this will be
codified by PME Cell and Code number of project notified to the project
leader/team for all future references.
3.4 Framing of Annual Plan
Based on the project cost estimates, the project leader /team will provide
information for the preparation of annual plan and budgetary requirements
(direct costs only) for the respective financial years. The details of
requirements will be given as per the profoma I to V.
Role of PME Cell
Based on the information given by project leaders in the proforma VI to XI,
the PME Cell shall work out the following:-
a. Financial implications for each project for inclusion in the Annual Plan as
per the CSIR format.
b. The total financial implications shown under projects as well as
infrastructural facilities shall be shown separately and correlated with
the figures projected under conventional budget.
c. In order to facilitate the preparation of Annual Plan PME Cell shall issue
a Calender (Proforma XII) requesting all the Heads of Divisions/Project
leaders /Heads of infrastructural facilities to furnish the information on
due dates. The PME Cell shall issue a set of standardised proforma in
order to facilitate the work.
d. The particulars of requirements coming under Infrastructural
facilities/services shall be collected by PME on the suitable format
(Proforma No. XVII).
e. PME Cell shall work in close co-ordination with Finance & Accounts
Section for framing the Annual Plan/Budget estimates.
3.6 Role of FinancelAccounts Section
Sr.F&A.OIF&A.0 would provide all the facilities to PME Cell/Project leaders to
enable them to frame the total cost estimates, Annual Plan and actual cost
compilation of the projects.
3.7 Role of Purchase
a. The Purchase Officer shall supply to all the project leaders as well as
PME Cell, information about the commitments already made (Proforma-
XIII) and also about purchases which are in the pipe line, which actually
forms the base for projecting the future requirements.
b. He will assist the Project Leaders and PNM Cell in assessing the cost of
material inputs for the purpose of framing cost estimates & Annual Plan.
4. Cost Accounting
As already mentioned, PME Cell will act as a focal point for project cost
accounting. Total expenditure of the project will be accounted under the
following heads : (Profonna-XIV).
i. Salary - research personnel cost
ii. Other allowances
iii. Consumables - General Stores
iv. Consumables - Project Stores
v. Capital equipment
vi. Works& Services
vii. Service charges like computer charges, Workshop charges etc.
viii. Facility utilization charges (Depreciation)
ix. Overhead charges
x. Any other
4.1 Direct Cost
a. Manpower
The salary cost of the project will be worked out on the basis of the percentage
time involvement of the research personnel in respective projects as indicated
in Proforma I at the time of preparation of annual plan. These Percentages will
hold good for the entire period of one year unless otherwise intimated by
project leader/head of division to the PME Cell. Changes occurring in
manpower deployment on account of initiation of new projects, abandonment
of projects, shifts in priority/thrusts to different projects, additional
recruitment or resignation or transfer of personnel, etc. in the course of the
year shall be duly considered by PME after getting the information from the
Section concerned. Posting of the salary cost will be made with reference to
the salary bills paid by the Finance & Accounts Section. The other source
could be the establishment audit registers maintained in Finance & Accounts
Section. Likewise supplementary bills will also be posted. It may be noted
that for the purpose of accounting the gross salary need only be posted and
not the net salary.
b. Other Allowances & Honoraria
The Accounting procedure for allowances other than
DAIDPIHRA/CCA/Conveyance etc., which are included in the salary, will be as
below
i. TA.
If the journey is undertaken in connection with the
investigation/discussion/seminar and symposium/or other needs relating to a
particular project, the cost will be debited to the concerned project. Other
wise, this will be treated as overheads.
ii. 0.T.A.
If overtime is done in connection with a particular project, allowance paid may
be treated as direct charge to the project otherwise it shall be treated as
overheads.
iii. Honoraria
Same as in the case of TA and OTA
iv. LTC, Medical charges., children education allowances & tuition fee,
procurement of medicines & physically handicapped allowance would
be treated as overheads.
c. Consumable
Consumable are classified in two categories, namely P- Stores, i.e., Project
Stores and G-Store, i.e., General Stores.
i. P. Stores
P-Stores are the stores which are specifically required for the
projects. Purchase of P-Stores will be processed by the Purchase Section on a
requisition received from the Project leaders/scientist indicating the title and
code number of the project. Incidence of the cost of such stores will be taken
from the bills paid by the Finance & Accounts Section.
ii. G- Stores
G-Stores are the stores which are consumed by more than one project and are
required for common use. Such stores will be procured in bulk quantities and
stocked in the stores. Procurement of these stores will be processed
quarterly, halfy or yearly as may be convenient, based upon the average
consumption experience of previous years. Such procurement will be done
against the budget allocations made for G-Stores as notified by PME Cell. A
separate code number is allotted by PME Cell for the procurement of G. Stores.
iii. Issue, pricing & Accounting of G-Stores
G-Stores will be issued by stores to particular project against the requisitions
received from project leaders/scientist/divisions indicating the project
title/code number. Pricing of G-Stores will be done by the Stores Section on the
basis of weighted average cost per unit. Stores Officer win prepare a monthly
summary sheet as given in proforma XVI and send it to the PME Cell for
posting against respective project account.
d. Capital
i. Equipment
Cost of capital equipment specifically procured for the projects will be debited
to the concerned project. Other equipments either for general purpose or
required for more than one project will be treated as Divisional inventory or
General Facility. Cost of utilisation of such equipment will be debited to the
project to the extent of their utilization in a particular project. Method of
depreciation recommended is straight line method and the projects could be
charged at the day rate or hourly rate as may be convenient. If an equipment
has been earlier bought specifically for a project and its cost debited to that is
shifted at a later date the some other project, the necessary credit entry
should be given in the project by crediting the depreciated value of the
equipment.
ii. Work & Services
For works and services specifically carried out for a project, the cost will be
debited to the project. In other cases, the cost will be shown as general
facility of laboratory/general infrastructure.
iii. Vehicle
Cost of operational vehicle will be accounted similar to those of
equipment. For general purpose vehicle, it will form part of the
laboratory/general infrastructures. Cost of operation and maintenance of
general purpose vehicles will be accounted for in the general overheads.
iv. Furniture, library books, journals and model & exhibits
Cost of above items will be debited to Lab./general infrastructure and no
depreciation charges on this account will be reflected for their use in the
projects.
4.2 Indirect Cost
a. Lab. Facilities
Cost of Administration, Accounts, Purchase and Stores Sections. watch and
ward. Library and Documentation, contingent expenditure such as water, gas,
stationery telephones, petrol and maintenance of building and services etc.
etc., will be charged to general overheads. Unabsorbed cost of service
divisions, such as Workshop, photography, Animal House, etc., will be treated
as part of general overheads
b. Divisional Overheads
Salary of such staff as working in a division but not particularly attached
to the project such as typist. steno. tracers, welder, peon, helper etc. will
form part of the divisional overhead. Besides the following other elements
will also be included :-
(i) cost of unallocated time of scientific & technical staff who are required to
perform administrative functions such as preparation of reports,
statements etc.
(ii) Depreciation of equipments not accounted for in particular projects.
(iii) Cost of consumable stores used in the division but not chargeable to a
particular project.
(iv) Any other contingent/miscellaneous expenditure of the division.
4.3 Allocation of Overheads
The total cost of all the General Overheads items should first be allocated to
divisions on the basis ofmanpower working in each Division, for example,
Division No. Number of persons
X1 120
Y1 136
Z1 142
Total : 398
Let X be the total of General Overhead expenses in a month
Then the allocation will be
For Dn X1 will 120 x X
398
For Dn Y1 will be 136 x X
398
For Dn Zl will be 142 xx
398
The apportioned general OH is added to the Divisional Overhead to form the
total overhead in respect of each Division and then apportioned to the projects
of that Division on the basis of Direct wages (DW) of each project.
Division - XI
Projects
PI Rs. 2,450 Let Dn O.H. be ................. a
P2 Rs. 3,260 Apportioned
General OH .................. b
P3 Rs.4,150
Total OH a+b
Total D.W Rs. 11,960
Rate of Absorption = (a+b)
11,960
This can be worked out as a percentage.............
This indicates that for a rupee of direct wage what would be amount of indirect
expenses.
Note : For case study kindly refer to Proforma XV.
4.4 Miscellaneous
An element of expenditure which can not be grouped under any of the
categories mentioned in the cost sheet could be accounted for under this
category.
5. Role of Various Sections in Project Cost Accounting
5.1 Role of Finance & Accounts Section
1. Finance and Accounts Division will be required to ensure that all the
bills passed by them contain classification both conventional as well as
project wise/cost centre wise with Code Number.
2. Similarly while making posting of bills in the classified abstract,
expenditure relating to specific projects will be signified by (p) under the
Conventional Budget head. This will facilitate the apportioning of
expenditure to the projects and general O.H. by PME Cell. F&A.0 will
personally ensure that information/records needed by PME Cell for
compilation of cost accounts are made available to them within the
prescribed time schedule. He would be extended all facilities and
cooperation in this regard
5.2 Role of purchase
In order to provide required information to PME, the purchase Section would
undertake. the following respective tasks :
i) To indicate project code numbers on all the purchase proposals,
supply orders and sanctions issued by them.
ii) To maintain records of all the project wise approvals given by EC
regarding procurement of equipments, and other major items.
iii) To intimate all the project leaders /coordinators/Heads of the
divisions, to carry over purchase commitment figures project wise in
the beginning of the financial year in order to facilitate decision
making regarding budgeting & allocation of resources. (Proforma
XIII).
iv) To indicate at the time of taking sanctions for purchase of stores :
(a) financial budget head, (b) project code number, (c) total
allotment for the project, (d) total progressive commitment of the
project, and
v) To indicate on the suppliers bill, the project code number along
with financial budget head.
5.3 Role of Stores
i) To provide efficient services to the project leaders by catering to
their requirements of material inputs and to furnish to PME Cell
project wise accounts of the materials drawn by the projects during
each month. (Proforma XVI)
ii) To issue the stores against the project code numbers.
5.4 Role of administration
i) Administration will endorse copies of all new appointments,
resignations, transfers, deputations, leave for all the personnel of
the Labs./lnstts. to the Head, PME Cell for his information and
necessary action.
ii) All communication issued by Administration having bearing on
project budgeting & project cost accounting will also show "Project
title & Project Code No."
iii) Administration will co-ordinate in preparation of Annual plan for
infrastructural facilities such as Administrative, Finance, Stores,
Purchase, Maintenance, Watch & Ward, Medical Facilities,
Workshops, Glass Blowing and Animal House, etc.
5.5 Role of Service Sections
Various Project Leaders will indent on the services of various service Sections
from time to time. Suchservices are requisitioned in the form of job
orders. After execution of jobs, the Heads of Service Sections will send the
monthly summary of the job cards (Proforma XVII) indicating the project code
number duly priced to the PME Section for posting against the Project
Accounts.
6. Monitoring/Evaluation & Review - Milestones
The Head of PNM Section will place before the Internal Committee periodically
the statement of progressive expenditure incurred on each project along with
the physical progress as intimated by the Project Leader for
review. Observations made by the, Internal Committee will be forwarded to
the concerned project leader for taking remedial measures, if
necessary. Monthly statement of expenditure incurred on each project will
have to be sent to project leaders for their perusal.
In order to achieve the purpose of decision making through correlation of
physical progress with financial expenditure incurred, it is necessary to build
up rigorous planning methods in terms of PERT/CPM by identifying activities or
tasks with time schedule and cost for each milestone of the project.
(CSIR letter No. 2(19)/84-Finance, dated 26th May, 1984)
6. Allowances
6.1.1 Grant of Non-practicing allowance.
6.1.2 Grant of Non-Practicing Allowance to Veterinary Doctors.
6.1.3 Allowances and facilities for civilian employees
6.1.4 Sea Duty Allowance for Scientists and Technicians on Board Research
Vessels.
6.1.5 Grant of House Rent Allowance and Compensatory (City) Allowance at
old reates with respect revised pay scales for the period 15.1.1986 to
30.9.1886
6.1.6 Weightage of night duty - recommendations of the IV Pay Commission -
regarding Govt.'s decision thereon.
6.1.7 Weightage of night duty - recommendations of the IV Pay Commission -
regarding Govt.'s decision thereon.
6.1.8 Drivers - Entitlement of OTA etc.
6.1.9 Payment of Overtime Allowance to the CSIR staff.
6.1.10 Grant of Nursing allowance, uniform allowance and Washing allowance
to Nursing personnel - clarification regarding.
6.1.11 Payment of Interim Relief to the Contract Staff.
(6.1. 1) Grant of Non-practicing allowance.
With the introduction of New Recruitment and Assessment Scheme w.e.f. 1-2-
1981, the Medical Officers attached to the Clinical Centres of the various
Laboratories/Institutes have also become eligible for assessment promotion. A
doubt has been raised whether the Medical Officers concerned would continue
to draw the Non-practicing allowance even after their assessment to the next
higher grade/grades under the said Scheme..
The matter has been considered in consultation with the Ministry of Health &
Family Welfare and it has been decided that the Medical Officers working in
the CSIR Labs./Instts. on their assessment to the scale of Rs. 1 100- 1600
would continue to draw Non-practising allowance at par with the Senior Class I
Medical Officers in the Central Health Services at the following rates :-
State Pay N.P.A.
1. Rs. 1100/- Rs.250/-
2. Rs. 11 Allowances and facilities for civilian employees of
Officers/Staff in the Grade of Rs.550-900 and above Rs.200/-p.m.
Those below the above grade Rs. 150/-p.m.
Small Vessel (Above 17.SM and below)
Officers/Staff in the Grade of Rs.550-900 and above Rs. 150/-p.m.
Those below the above grade Rs.100/-p.m.
The above rates will be subject to the following conditions
a) Monthly rates as mentioned above will be admissible only when the
voyage in the high seas is for a minimum duration of 20 days a
month. If the voyage is less than 20 days a month, the sea duty
allowance shall be reduced proportionately.
b) The voyage programme should be drawn consistent with the
endurance of each vessel and each voyage should be planned not less
than 50% of the endurance of the respective vessel. Voyages of less
than 50% endurance will normally be excluded for the purpose of
counting the total number of days for grant of Sea Duty Allowance
except when the Vessel's hold is full or it has broken down beyond
repairs and is towed to the Port.
2. Sea Duty Allowance as mentioned above shall be admissible in
addition to the 25% of daily allowance as would normally be admissible
while going on tour to outstations.
3. The above order will take effect from 9th May, 1985. In respect of
such cruises which had commenced before 9th May, 1985 but the vessels
were still on high seas on the date, such allowance shall be admissible
from the date of commencement of such cruises.
4. The above allowance shall be admissible to the personnel going on
Antarctica and similar other expeditions for the period during which they
are north of 40 Degree S. latitude (Further South, they will be Governed by
the special regulations as in force).
(CSIR letter No. 14(30)/84-E.H. dated, 2nd August, 1985)
(6.1.5) Grant of house Rent Allowance and Compensatory (City) Allowance Weight age of night duty - recommendations of the IV Pay Commission - regarding Governments decision Weightage of night duty -
recommendations of the IV Pay Commission - regarding Governments decision
Guidelines On Eligibility For Grant Of Overtime Allowance To The
CSIR Staff
A. Categories of staff entitled to the grant of O.T.A.
1 . All Scientific &,Technical staff (except J.S.A.) right from the scale of
Rs.196-232 upto the scale of Rs.425- 700 but those who are engaged
on research work/experiments, irrespective of the time they devote to
that work, will not be entitled to O.T.A.
2. All categories of administrative staff which includes Stores and
Purchase will continue to be governed by the Govt. of India orders
issued from time to time.
B. Categories of staff not entitled to the grant of O.T.A.
1. Field and Inspection staff which broadly covers the following in so far as the
CSIR Labs./Instt. are concerned:-
1 . Jr. Engineer (Civil/Sanitary/Plumbing)
2 Jr. Engineer (Horticulture)
3. Jr. Engineer (Electrical)
4. Garden Overseer
5. Work Supervisor
6. Sub-Overseer
7. Garden Superintendent
8. Work Mistry
9. Plant Collector
10. Field Assistant
11. Field Man (Gr. 1 & II)
Besides the above categories, if there are any other field and/or inspection
staff, they would also not be entitled to any Overtime Allowance.
2. Other categories of staff mentioned in Rule 5 of the Scheme of O.T.A. as
contained in the Govt. of India, Ministry of Finance, Department of
Expenditure O.M. No. 15011/2/E.II(B)/76 dated 11th August, 1976 as
reproduced in the booklet on "Overtime Allowance to Central
Govt. Employees" by Shri P. Muthuswamy, e.g. employees holding non-
gazetted posts whose pay as defined in Fundamental Rules 9(21) (a)
exceeds Rs. 750/- per month, person holding supervisory posts etc. and
this includes all technical staff in the scale of Rs. 550-900 irrespective of
the designations which may be deemed as supervisory in nature, for the
limited purpose of O.T.A.
(6.1.10) Grant
Reference this office endorsement of even number dated 13.4.1992 forwarding therewith
a copy of Government of India. Ministry of Health and Family Welfare, New Delhi O.M.
No.Z.28016/14/90-PMS dated 29th January, 1992 on the above subject. The
endorsement may be treated as
6.1.11) Payment of Interim Relief to the Contract Staff.
In consultation with Finance, that Govt. of India orders circulated vide OM
No. F.(26)/EIII dated 27.9.93 granting Interim Relief are applicable to regular
Central Government employees and not to contract workers. As such, the
contract workers are not entitled for the same.
(CSIR Letter No: 14/34/90-E.II, dated 18.3.1994)
.1 CPF/GPF9.1.1 Exemption from the provisions of the Employees provident Funds Act.
19529.1.2 Conversion of the GPF account account of an employee into CPF
account on his promotion against contractual post.9.1.3 Delegation of powers in rspect of grant of non-refundable CPF/GPF
Advances.9.1.4 Maintenance of CPF/GPF accounts in the CSIR- Decentralisation of9.1.5 Maintenance of CPF/GPF in CSIR - decentalisation of9.1.6 Maintenance of CPF/GPF account in the CSIR- Decentralisation of9.1.7 Decentralisation of maintenance of CPF/GPF accounts9.1.8 Grant of advances/withdrawals from Provident Fund to (a) Central
Government employees on deputation to State Governments or on foreign service, and to (b) employees of State Government/Autonomous Bodies/Public Sector U
9.1.9 Option to Government servants on Contributory provident Fund benefits to come over to pensionable Service.
9.1.10 It has been observed that ....9.1.11 Grant of option to the families of the employees who die in harness
to come over to Pension Scheme.9.1.12 Fixing of responsibility for overdrawal of Provident fund advance.
9.1.13 Fixing of responsibility for overdrawal of Provident Fund Advance9.1.14 Sub: Revision of pay scale of Asstts.(G) and Sr.stenographer.
Clarification reg. depositing of accumulated pay arrears into the GPF Accounts.
(9.1.1) Exemption from the provisions of the Employees provident Funds Act. 1952.
The question of exemption of the constituent Laboratories/Institutes of the
CSIR from the operation of the Employees Provident Funds Act, 1952 has been
under our consideration for some time past. It was stated that exemption
under the Act could be allowed to the establishments under the CSIR to which
the employees provident Funds Act applies, under Section 17(1) of the said
Act, subject to the fulfillment of the following conditions.-
i) that the provident fund or other retirement benefits ordinarily
available in the establishments are not less favorable than those
admissible under the Employees Provident Funds Act and the
Scheme there-under;
ii) that all temporary employees who during a continuous period of 12
months or less have actually worked for not less than 240 days are
not eligible for pensionary benefits, should be given the benefits of a
C.P.F. till they become eligible for pensionary benefit; and
iii) that all employees employed by, or through, a contractor in, or in
connection with the work of the establishments, are given the
benefit of a Contributory Provident Fund on completion of 240 days'
work as mentioned at (ii) above.
The employees of the CSIR are governed by the Pension Scheme introduced
vide CSIR O.M. No. 5/96/60-PC dated 24.3.1961 which provides that the
Government of India pension Rules will apply
(9.1.2) Conversion of the GPF account of an employee into CPF account on his promotion against contractual post.
Number of references are being received from the Heads of National
Labs./Instts. regarding conversion of GPF account into CPF of certain
employees on their appointment on promotion against a contractual post. The
position in this behalf has been examined and is clarified below:-
(a) A person appointed against a post other than that of Scientist 'B' and
above is governed by the Pension 4cheme and is-admitted to the
GPF. Appointment to the post of Scientist 'B' and above is made on
contract basis and the officer is admitted to CPF scheme.
(b) A question arises as to how the case of a departmental candidate is to be
regulated when he is appointed against a contractural post of Scientist 'B'
and above. The position in this case would be as under:
(i) If he is confirmed against any lower post he will continue to be governed
by the GPF scheme (in such a case the appointment as Scientist 'B' or
above will not be on contract).
(ii) If he is not confirmed in the lower post and holds the appointment in a
temporary capacity only. he will be entitled to CPF benefits from the date
of his appointment against the contractual post. Not withstanding the
fact that in the lower post he was governed by Pension Scheme. This
conversion is automatic. Necessary action, however, in this regard will be
taken by the Labs./Instts. concerned to inform Fund Section (CSIR) for
doing the needful in the matter immediately after the event.
(iii) If after his appointment as Scientist 'B' or above, the individual is
confirmed in any lower post upto the level of Scientist'A' he will no longer
be treated as on contract and will automatically be governed by Pension
Rules. lie period of service rendered in the Contractual post will also
count for pension and the Council's share of CPF contribution with
interest thereon allowed for such period will revert to the CSIR.
(iv) The Contract Officer as referred to above in para b(ii) is subsequently
confirmed against a contractual post as per standing instructions on the
subject he will exercise option of continuing on CPF or joining the CSIR
Pension scheme within three months of confirmation. In case of his
electing for pensionary benefits his entire service including that upto the
level of Junior Scientific Officer (Sc.'A') will count for pension. However, in
the event of his electing to continue under CPF benefits, the service on
contract i.e. Scientist 'B' and above shall only be taken for CSIR's share of
contribution. In other words he shall not get any CSIR contribution for his
service in the non-contractual post.
(CSIR Letter No /3-E.II dated 11th March, 1974).
(9.1.3) Delegation of powers in respect of grant of non- refundable CPF/GPF Advances.
Under the revised Bye-laws of CSIR the Directors/Heads of the National
Labs./lnstts. have been declared Head of Department. As the following items
are inherent powers of a Head of Department, it has been decided that they
may decide such cases at their own level and make payment :-
1) to approve conversion of refundable CPF/GPF advances into non-
refundable advances.
2) to sanction non-refundable advances of CPF/GPF.
The following information may, however, be indicated in the order notifying
grant of CPF/GPF non-refundable advances/conversion of refundable CPF/GPF
advances into non-refundable advances and two copies of the same invariably
be endorsed to Chief (Finance), C.S.I.R., New Delhi
1) Account number:
2) Name :
3) Designation
4) Date of birth
5) Date of entry into CSIR Service:
6) Total length of service:
7) Date of superannuation/retirement :
8) Amount available at the credit of Subscriber:
9) Amount sanctioned/converted :
10) Purpose for which advance has been sanctioned/converted :
11) Rule under which advance has been sanctioned/converted :
Final payments and also transfer of CPF/GPF balances will however,
continue to be sanctioned by the CSIR and thereafter paid by the Labs./Instts.
themselves as at present.
Cases pending where the sanction for non- refundable CPF/GPF advances
and conversion of a refundable CPF/GPF advances into non-refundable
advances has not yet been communicated by the CSIR, may now be finalised at
your end in view of the position explained above.
(CSIR letter NO. 16(139)168-E.I. dated 26th August, 1976)
(9.1.4) Maintenance of CPF/GPF accounts in the CSIR- Decentralisation of.
The question of de-centralisation of CPF/GPF accounts of CSIR employees has
been engaging the attention of this office for some time past. It has been
observed that the centralised system of CPF/GPF accounts is causing
considerable difficulties due to acts of omissions and commissions all-round
with the result the general state of Provident Fund accounts is not quite
satisfactory and discrepancies are being carried forward from year to year
without proper reconciliation. Similarly the final refund cases are not
processed properly and sent in time to the Central office causing thereby delay
and considerable hardship to the retired employees/claimants.
In order to streamline the procedure it has been decided that the
maintenance of CPF/GPF accounts of the CSIR employees may be de-
centralised with effect from 1st April, 1977 and Labs./lnstts. should from that
date maintain CPF/GPF accounts in respect of the persons working there
except for those who are borne on the common cadre posts. In this connection
the following instructions are hereby issued for guidance and necessary action
by the concerned field organisations. These instructions are in addition to
those issued from time to time for the maintenance of CPF/GPF accounts,
payment of advances, withdrawal of non-refundable advances, final payments
etc.
1. Form of Fund Accounts & Their Writing Up
(i) As already stated the new arrangement shall come into effect from
1.4.1977 i.e. for salaries for March, 1977 payable in April, 1977 in respect
of persons on the strength of Lab./lnstt. except those working against
common cadre posts (Administrative Officer, Accounts Officers & Section
Officers (A&A), Assistants, Junior Accountants etc.). Specimen form of
ledger cards for maintenance of individual CPF/GPF accounts is enclosed.
(Annex.I not printed) necessary steps may kindly be taken to get these
ledger cards printed in adequate number so that these are put to use at
appropriate time.
(ii) The accounts at the end of a month should be reconciled with the help
of a Broad Sheet, a specimen form of which is enclosed (Annex.2 not
printed)
(iii) A separate proforma of CPF/GPF Account Register for all payments and
recoveries should be maintained in the form at Annexure-3. The Total
Recoveries and Total Payments made during the month may be worked
out at the end of the month and excess of recoveries over payments or
vice-versa after reconciliation with the Broad Sheets, may be reflected
therein. The excess of recoveries over payments should be remitted to
the Central Office along with a statement as at Annexure-4, Necessary
entries of such remittances should be made in Proforma Account Register
of CPF/GPF.
(iv) If there are excess payments over recoveries the statement in
prescribed form Annexure-4 may be sent so as to reach the CSIR by 10th
of month, but instead of getting the amount recouped from Central Office
every month such excess payments should as far as possible be carried
forward to the next month for adjustment against excess recoveries over
payments of the subsequent month. It may however, be ensured that the
accounts are squared up before the close of the financial year. All excess
payments which cannot be adjusted against recoveries within the
financial year should be got recouped from the Central Office positively
before the close of the year. Similarly excess recoveries over payments
must be remitted to the Central Office well in time to enable them to be
accounted for in the Central accounts before the close of the financial
year.
2. Fund Account Numbering
CPF/GPF Account Numbers already allotted by the CSIR to the existing
employees may be continued till such time the Lab./Instt. administratively
consider it expedient in their own judgement to assign them a local
Laboratory Number in which case the old number series should continue
simultaneously at least for some time for the purpose of easy reference
and identification. In respect of new entrants and the existing employees
who have not so far been admitted to CPF/GPF, account numbers will be
allotted by Labs./lnstts. themselves by starting a new serial number who
will-, no doubt, prefix the same by the name of the Lab./lnstt. (For
example NPL or NML/1) for establishing their identity
Admissions/allotment of Account Numbers to the common cadre posts as
also the maintenance of their accounts will continue to be made at the
Central Office as heretofore.
3. Nomination
(i) After the de-centralisation of this work nomination forms for
CPF/GPF will be obtained and retained in Labs./lnstts. Nomination
forms of the existing employees maintained so far in the Central
Office will be sorted out and /transferred to Labs./lnstts. in due
course.
(ii) Nomination forms in respect of Central cadre posts whose CPF/GPF
accounts are to be maintained centrally will continue to be obtained
and sent to the CSIR HQ.
4. Insurance Policies Financed out of Fund Money
Insurance Policies assigned in favour of President of CSIR are at present
maintained in the Central Office. These are also being sorted out and will
be transferred to the Labs./Instts. in due course. At the time of their
maturity and release of the pledged policies the same may be sent to the
Central Office for further necessary action.
5. Transfer of Accounts
(i) In the event of permanent transfer of an employee. except those on
common cadre posts, from one Lab/Instt. to another Lab./lnstt. his
Account may be closed as on date and the balance together with the
recoveries to be made may be intimated to the Lab./lnstt. to which the
individual is transferred in the proforma enclosed (Annex-5). The
Lab./lnstt. to which the employee is transferred, will allot a new CPF/GPF
Number to such employee if the number already allotted is not the one
allotted by Central Office. The total amount of the balance in the CPF/GPF
account of the transferred employee should be suitably reflected both in
the Receipt and Payment account as well as balance sheet of the
Lab./lnstt. by means of a transfer entry under intimation to Central
Office. It is necessary that CSIR is kept informed of this so that necessary
inter-laboratory adjustments are carried out at the Hq.
(ii) The same procedure will be adopted in case of a transfer from CSIR
HQ to Lab./Instt. andvice-versa.
(iii) Interest and Council's contribution will be allowed to the CPF/GPF
accounts of employees by the Lab./lnstt. where the individual is serving at
the close of the year or at the time of resignation/retirement/death etc
(iv) Closing balances of CPF/GPF accounts of all the employees as on
31.3.1977 are being verified and will be communicated in due course after
the close of the financial year. Similarly CPF/GPF Ledgers of the
individuals will also be transferred to the Lab./lnstt. concerned after the
annual accounts have been finalised and verified.
6. Statement of Recoveries and Payments
The original paid vouchers in respect to common cadre posts are to be
retained with the Labs./Instts. Astatement of such payments duly
authenticated may be forwarded to CSIR for necessary action as in the
case of recoveries. Such statements should be prepared in the serial
order of account numbers as done in the case of recoveries. A specimen
proforma for such recoveries is enclosed (Annex- 6&7).
7. Investments Procedure
Investment of CPF/GPF amounts will be done by Central
Office. Labs./Instts. will remit the amount ofCPF/GPF recoveries after
adjusting the amount of payments so as to reach the office by 10th of
subsequent month on the basis of entries made in the proforma account
register of CPF/GPF.
8. Budget
The Revised Estimates and Budget Estimates of the Labs. /Instts. should
include provisions for expenditure on account of interest on subscription,
Council's contribution to CPF subscribers and interest thereon, incentive
bonus, if any, payable, deposit-linked insurance schemes etc. under the
centrally operated head of account contribution and Interest
thereon. The expenditure on this account should also be booked
accordingly.
9. Accounting
(i) The total balance at the close of 1976-77 in respect of employees of
the Labs./lnstts. to be intimated by this office, in due course, should
be taken as opening balance, shown on the liability side of the
balance sheet under 'Deposits' and Contra-entry made. on the asset
side showing the amount lying with the, Central Office on behalf of
the Lab./Instt.
(ii) A consolidated month-wise statement of transaction for the year
should be sent to the Central Office at the close of the year to enable
the Central Office to reconcile the total position of the Lab./Instt.
CPF/GPF account (in the form at Annex-9).
(iii) At the end of the year labs./Intts. should close cash subscription
account. The statement of CPF/GPF Account should be transcribed in
a Pass Book form which should form a permanent record to be
retained by the employee. Such pass Book should be presented for
completing the entries for subsequent years. (Annex.,-8)
(iv) Before effecting the final payment of a subscriber' s fund balance his
entire account has to be re-checked from the very beginning before
authorising the final payment to avoid any overpayment. This work
may be undertaken at least a year before the date of superannuation
to avoid any delay in final payment. This requirement may kindly be
kept in view while finalising the cases of final payment
(v) It is likely that before the ledgers are transferred by the Central
Office to Labs./Instts concerned cases of final payments may arise in
the Labs./Instts. Such cases may be sent to Central Office by the
Lab./Instts. for verification of the account for the period upto
31.3.1977 and return the same to the Lab./lnstt. for arranging the
final payment.
10. Calculation of Interest etc.
(i) The present rate of interest as applicable till further revision is 7-
1.2% upto the deposits of Rs.25000/- and 7% for Deposits beyond Rs.
25000/-, Incentive bonus is at present being paid @ 3% per annum on
total subscription during the year for those whose basic pay does
not exceed Rs. 500/- p.m. and to those whose basic pay is above Rs.
500/-- p.m. Incentive bonus is payable where no advances are taken
during the Course of the year except for the financing insurance
policies. While working out the balance for allowing the incentive
bonus the amount paid for financing the insurance policies may be
reduced from the subscription.
(ii) Calculation of interest at the end of the year will be based on the
total progressive balance at the end of each month as worked out
under Column 8 of the Annex.- 1.
11. Staffing for Additional Workload
With decentralisation of CPF/GPF Accounts, the Labs./Instts. will,
undoubtedly, have to carry some additional workload for the maintenance
of CPF/GPF Accounts. However, it will be appreciated that the
decentralisation of the work will also save the labs./Instts. from the work
involved in to and fro correspondence in connection with such cases with
HQ and the employee. This apart some records relating to fund account
of employees are even now being maintained at the Labs./Instts. and,
therefore, complete decentralisation will not really mean devolution of
the entire work-load at present handled at the Headquarters in relation to
this item. It has, accordingly, been decided to allow each Lab/lnstt. one
additional LDC having more than 250 Accounts and one additional UDC to
those having more than 500. Proposal may kindly be sent to the
Headquarters Office immediately and arrangements made to fill this post
forthwith.
Central Office will, however, arrange to provide requisite dealing-hand
to the Labs./lnstts. located in Delhi area for handling this additional work-
load.
It is quite likely that despite the best efforts of this office the instructions
on the subject have not been comprehensive on any specific point or
points or the Labs./lnstts. may like to invite their suggestion for
improvement. Since time is of essence the scheme should be given effect
to as it is but your suggestions in this regard would be quite welcome
including those in relation to the form of accounts and accounts record.
(CSIR letter No.8(4)/76-77/Funds, dated 8th February, 1977)
Annexure-3
Proforma Account in Respect of CPF/GPF
Month_____________________________
Recoveries Payments
S.No. No & Particulars of Amount Dated Remarks S.No. No. & To whom A/c No. Amount Remarks
Date of Bill recovered Date of Bill Paid/remitted
Sign. of Sign Of
A.O A.O
Total
NOTE: This register should be closed at the end of each month and reconciled
with the broad sheet of CPF/GPF
Accounts
Annexure-4
Name of the Lab
Month:
Summary of Recoveries/Payments
A. Employees other than those working against common cadre posts
Recoveries
CPF
GPF
Total
Payment
CPF
GPF
Total
Net
B. Employees on common cadre posts
Recoveries
CPF
GPF
Total
Payment
CPF
GPF
Total
Net
Amount remitted for Rs. vide D.D. No.
Amount to be recouped/adjusted from recoveries of subsequent months.
Annexure-5.
Proforma for transferring of balance of CPF/GPF from one Lab. to another Lab.
Name of the Subscriber Designation
CPF/GPF A/c number
Name of the Lab./lnstt.
Months Subscription Withdrawal Council Council Contribution
On Regular Arrear Refunds Total Advance Withdrawal Monthly Emoluments Re
marks
Monthly of for balance
withdrawals Life on which
Insurance interest is
calculated
1 2 3................ 4
Annexure-6
Name of Lab./Instt.
Statement showing the CPF/GPF subscription and recoveries made from the salary of Officers/Staff borne on the central Cadre posts during the months of 197
S-No. A/c No. Name Designation Basic Pay Subscription Recovery of Total Remarks
advances
NOTE: Statement for CPF & GPF may be prepared separately
Annexure-7
Name of Lab.llnstt.:
Statement showing payments made out of CPF/GPF to the Officers/Staff borne on the Central Cadre posts
during the month of 197
S.No. CPF A/C No. Name Designation Actual Aggregate Rate of No. of Remarks
amount amount recovery instalments
paid
NOTE :- Statement for CPFIGPF may be prepared separately
Annexure - 8
Name of the Lab./Instt.
Subscriber's PASS BOOK
for CPF/GPF
Name of the Subscriber
CPF/GPF A/c. No.
Instructions
1. The subscriber is requested to satisfy himself/herself as to the correctness of the statement and to bring errors, if any, to the notice of the Accounts Officer.
2. The attention of the subscriber is drawn to the importance of revising his/her declaration, in case any events have occurred which necessitate revision.
3 . In case the subscriber has made no nomination in favour of member of his/her family necessary nomination should be made immediately.
4. The subscriber whose Closing Balance is in a fraction of Rupee, is required to deposit the additional Paisa so that the balance is rounded off to the next higher Rupee.
Particular of the SubscriberCPF/GPF Account No.NameDate of AppointmentDate of AdmissionName of the NomineeRelation with Sub-scriberAge on
Section Officer (A&A)
Statement of General/Contributory Provident Fund AccountFor The Year Ending
1977-78 1978-79 1979-80 1980-81 1981-82 1982-83 1983-84 1984-85 Opening Balance, Deposit During the year, Interest. With drawls during the year Closing Balance, Council' Contribution, Interest. Closing Balance, Remarks,
Calculated ByChecked By
S.O. (A&A) Annexure - 9 Name of the Lab./Instt. Consolidated month-wise statement for CPF/GPF Recoveries/Payments
and Recoupment for the year S.No. Month Total Total Excess Total Excess Excess Excess D.D. Excess No. Remarks Reco- Pay- Pay- Excess Reco- Pay- Reco- No. & Pay- & Veries ments rnent Pay- veries ment veries Date ments Date of tbe of the ments to over Payover remits month pre- pre- be ment Reco- to the ped vious vious adjusted (Dif of veries Central from month month, during 3 & 6) (Diff. of Office Central if any the 6 & 3) Office months (total of 4 & 5) 1 2 3 4 5 6 7 8 9 10 1 1 12 13
(9.1.5) Maintenance of CPFIGPF in CSIR - de-centralisation
As per instructions contained in para 8 of this office letter
No.8(4)76-77/Funds dated 8.2.1977 on the above subject, budget proposals are
to include estimated Council's contribution to CPF Accounts, interest on CPF
/GPF deposits, incentive Bonus and payments on account of Deposit Linked
Insurance Scheme in respect of persons borne on the strength of your Labs.
/Instt. for whom CPF/GPF Accounts are maintained by your office.
For the purpose of calculations of interest, the balances lying in CPF/GPF
Accounts would be needed. Cut as these accounts IV respect of some of the
Labs./Instt. are still being finalised these balances may not be available with
you by the time budget-proposals are formulated by your office. It has
therefore been decided that Budget proposals on account of CSIR Contribution
to C.P.F. Account, interest on CPF/GPF deposits and incentive bonus in respect
of all the employees of the CSIR including Labs/Instts. for the current year may
be worked out and finalised in Central Office. Nevertheless the amount on
account of Council's Contribution for 1977-78 and 1978-79 may be calculated
by the Labs on the basis of Pay drawn likely to be drawn by the CPF
subscribers and intimated to this office. In addition a list of persons who were
C.P.F. subscribers and who have now opted for pension and persons, who have
resigned within five year of their service, in whose case the amount of
Council's Contribution is to be withdrawn together with the amounts to be
withdrawn in such cases if available with your office and also any other
adjustment to be made on previous years' account may be supplied. This
information may please be furnished to this office at the earliest but not later
than 22.8.1977.
The budget provisions on account of Deposit Linked Insurance Scheme should however be made separately by you under the Head J-Superannuation-Allowance and Pensions." This is to be estimated on ad-hoc basis taking into
consideration the cases
(9.1.6) Maintenance of CPF/GPF account in the CSIR- Decentralisation
1. Reference is invited to this office letter of even number dated 8.2.1977,
communicating the decision regarding de-centralisation of CPF/GPF account to
the respective laboratories. As mentioned in para 5 (iv) of the above letter, a
statement showing the CPF/GPF closing balance standing at the credit of staff
working in your laboratory excluding the common cadre staff as on 31st March,
1977 is enclosed. These closing balances are to be taken as opening balances
as on 1.4.1977 in the accounts of respective subscriber.
2. The total of these balances, amounting to Rs.......... may be taken as
opening balance on the liability side of Balance Sheet and corresponding
amount may be shown on asset side as amount remitted/lying with CSIR.
3. The individual Account ledgers pertaining to the staff of your Lab./lnstt. for
the period ending 31.3.1977 which are required to be transferred to your
Lab./lnstt. in accordance with the decision already communicated, will be sent
to you by passenger train for which a separate communication will follow or
will be made over to a person of Lab./lnstt. who happens to visit CSIR in the
near future.
4. A list of the persons borne on common cadre and who were on the rolls of
your laboratory from time to time is also enclosed. It is requested that
statement of accounts of CPF/GPF in respect of persons appearing in the list
and for the period shown against each may kindly be got prepared from the
ledgers transferred to your Laboratory/being transferred to your lab. and
forwarded to this office duly attested on all sheets by the Accounts officer of
your laboratory for reference and record in this office.
5. It would be seen from the ledgers that there are certain Accounts which
are inoperative for the last so many years. Necessary action may please be
taken to settle these accounts as early as possible.
(CSIR letter No.8(4)176-77/Funds, dated Jan., 1978)
of this nature having occurred in the last 3 years.
(CSIR letter No.8(4)/76-77/Funds dated, 3rd August, 1977).
(9.1.7) Decentralisation of maintenance of CPF/GPF accounts.
The maintenance of CPF/GPF Accounts of the CSIR and its National
Laboratories/Institutes was de-centralised vide this office letter of even
number dated 8.2.1977. A number of points with regard to booking of
expenditure on account of Council Contribution and interest etc. are clarified
as under: -
1. The recoveries on account of CPF/GPF subscriptions from the subscriber
are required to be reflected in the account of the Lab. under G-Deposits
and Advances. In this connection attention is invited to para 9 of the letter
of even number dt. 8.2.77 referred to above wherein it has been stated
that the total balance at the close of 1976-77 in respect of CPF/GPF
Accounts is to be. taken as opening balance on the liability side of the
Balance Sheet under "Deposits" and a contra entry made on the Assets
side under deposits showing the 'Amount lying with C.O.' Ale recoveries
and payments / remittances should, therefore be reflected in the accounts
of the Lab. under head G-Deposits under a separate distinct head as shown
in the Annexure-I.. The head I-Remittance is not to be operated for this
purpose.
2. At the close of the year total recoveries on account of CPF/GPF
subscription made during the year, after adjusting the payments made to
the subscribers should be reflected in Balance Sheet on the liability side as
additions during the year under Deposits - as CPF/GPF subscription
etc. Similarly Remittances of amounts of CPF/GPF made to C.O. should be
shown in the Balance Sheet on Asset side under Deposit as addition during
the year under the head 'Amount lying with the C.O.' The total liability as
well as assets so shown in the Balance Sheet as on 31st March each year
should normally tally. The total of individual accounts as per Broad Sheet
should however invariably correspond to the figure as shown on the
liability side of the Broad Sheet.
3 . Council's contribution to CPF shall be equal to the amount of subscription
actually paid by the subscriber or 8-1/3% of his total emoluments
whichever is less. For this purpose emoluments mean the total
emoluments actually drawn during the year and not the emoluments as on
31 st March of the previous year which is taken as basis for fixing the
minimum rate of subscription. However the recovery on account of CPF-
subscription should not in any case be less than 8-1/3% of monthly
emoluments of the subscriber.
4. Interest on CPF/GPF subscription, Council Contribution and interest
thereon and I.B. for the year are to be calculated and credited in the ledger
account of individual subscribers. The total interest as well as CSIR
contribution as per Broad Sheet of GPF/CPF should be separately shown
under Receipt and payment Account' under G-Deposit and Advance as (i)
interest and (ii) CSIR contribution in the month of March after closing of
the GPF/CPF accounts by means of transfer entry as per annexure I. The
total amount of GPF Contribution, interest on GPF/CPF accumulation and
Incentive Bonus so calculated and credited to the subscribers account after
adjustment of write back of CPF contribution in respect of those who opt
for pension should be communicated separately for Council Contribution
and interest in CSIR by 25th of March every year.
5. The account of GPF/CPF of an employee who is transferred to another
Lab./Instt. may be closed in the manner as already -stated vide para 5 of
this office letter of even number dated 8.2.1977. The balance at his credit
may be transferred by means of transfer entry as per Annexure II under
intimation to the CSIR along with a copy of the T.E.
6. In cases where annual CPF/GPF statement of accounts ending 31.3.1977
in respect of certain employees are not available, the balances as shown
against their names in the list of balances of CPF/GPF amount as on
31.3.1977 already sent to you separately be taken as opening balances in
the case of such accounts and further action be taken for the purpose of
calculating and crediting of interest etc. and closing of GPF/CPF accounts
for 1977-78.
(CSIR letter No(4)/76-77/Funds, dated 27th March, 1978)
Annexure-1
Receipt Payments
G-Deposits Advance G-Deposits and Advances-
Amount lying with C.O.
CPF/GPF CPF/GPF
(a) CPF, Subscription/refund of advances (a) Remittance of CPF
recoveries to CSIR (Recoveries)
(b) GPF, Subscription/refund of advances (b) Remittances of GPF
recoveries to CSIR (Recoveries)
(c) CPF Contribution (Credited to subscriber's (c) CPF Contribution
(Credited to
IndividualAccount) Accounts)
(d) Interest on CPF/GPF Accounts and (d) Interest on CPF/GPF
accumulation incentive
Incentive Bonus (Credited to subscriber's accounts Bonus (Credited to
individual account)
Model T.E. to be prepared by the transferring Lab/Instt. in the case of transfer
of a subscriber from one laboratory to another laboratory.
Debit Cr
edit
G-Deposit and Advance CPF/GPF G-Deposits and
Advances CPF/GPF
Amount of CPF/GPF Accumulation of (name Lab.) lying with C.O.
CPF/GPF Sub. (-) Rs. CPF/GPF Sub.
(-) Rs.
CPF Contribution(-) Rs. CPF
Contribution (-) Rs.
Shri...................................................... Designation................................
..... GPF/CPF Mp No has been transferred
from............................................................. (name of
lab.) to.............................................................................................. (name
of lab.) vide office order
No....................................................................................... Date w.e.f T.E.
has been prepared to adjust the amount standing to his credit in his
CPF/GPF Account No and lying with Central Office.
Finance &
Accounts Officer
Copy to:
1. Accounts Section.
2. Finance & Accounts Officer (Funds) C.O.
3. Finance & Accounts Officer lab. to which transferred.
Model T.E. to be prepared by the Lab/Instt. to which the subscriber is
transferred.
Debit Credit
G-Deposit and Advances CPFIGPF G-Deposits and Advances
CPFIGPF
Amount of CPF/GPF Accumulation of (name of Lab.) lying with C.O.
CPF/GPF Sub. Rs. CPF/GPF Sub. Rs.
CPF Cont. Rs. CPF Cont. Rs.
Shri Designation GPF/CPF A/C No
has reported on transfer from Lab. on (date). T.E. has been prepared on the
basis of T.E. No of (name of the lab) to take into account the amount standing
to his credit in his CPF/GPF old Account No in new A/C No. to be and lying with
Central Office.
Finance & Accounts Officer
Copy to:
1. Accounts Section.
2. Finance & Accounts Officer (Funds) C.O.
3. Finance & Accounts Officer lab. from which transferred.
(9.1.8) Grant
Para 4 of the Min.of Fin. O.M.No.F.9(5)-EV(B)/77 dated 29.1.79 may kindly
be read as under:-
"In case of a person on deputation to a Central Government department
from a State Government/Autonomous Body, the concerned State
Government/Autonomous Body only can grant advance/withdrawals to such
deputationists, unless the concerned State Government/Autonomous Body
have delegated powers to the Central Government departments for grant
of advances/withdrawals from Provident Fund to such
deputationists. Information as to whether a certain State Government or
Autonomous Body have delegated such powers to the Central Government
departments should be ascertained by the concerned Central Government
department by writing to the concerned State Government/Autonomous
Body. The Ministry of Finance have no information in this matter. It
should, however, be noted that even if such powers have been delegated
by a State Government/Autonomous Body to Central Govt. departments,
the Provident Fund Rules of the concerned State Government/Autonomous
Body should be followed in granting advances/withdrawals to such
deputationists from their Provident Fund accounts.
(CSIR letter No.31(102)/79-G, dated 28th March, 1979)
Enclosed is a copy of Government of India, Ministry of Home Affairs,
Department of Personnel and Administrative. Reforms O.M. No. 3(2)-PU/79
dated 9th August, 1979 (not printed) on the above subject for information,
guidance and immediate necessary action.
It is requested that the option should be exercised within a period of six
months from the date of issue of O.M. by all those who are still borne on C.P.F.
Scheme of the CSIR. The contents of the O.M. may be brought to the notice of
all the concerned Council servants individually who are on C.P.F. scheme of the
CSIR and their signatures in token of having done this be obtained and kept on
record. A confirmation to this regard may be sent to the CSIR positively by 1.
10. 1979.
The option should be exercised within the stipulated period and option
should be unequivocal, unconditional and unambiguous. The option may be
taken in duplicate which should be diarised, signed by the Head of Office/F &
A.O. and then pasted in the service Book/record. Necessary O.M. may please
be issued in case of officers who opt to come over to pensionable scheme of
the CSIR.
(CSIR letter No. 1 (11)/79-PEN, dated 1st September, 1979)
(9.1.10) It has been observed that some members of the staff in CS1R apply for CPF/GPF advances a number of times in a year and in some cases almost every month. This not only results in a lot of administrative and calculation work, but is also against the spirit of GPF/CPF Rules. GPF/CPF is not supposed to be operated like a bank account. It is impressed upon all the members of the staff that though the balance standing in CPF/GPF account is their amount, it is primarily a saving for the welfare of the family members of staff concerned. In order, therefore, to inculcate the habit of saving for the family, it has been decided that the advances/withdrawals from GPF/CPF accounts will henceforth be restricted to only once in six months. However, in emergent cases, where adequate proof of emergency is provided, advances may be sanctioned as a very special case on the merits of the cases.
All the members of the staff in CSIR are requested to co-operate in observing
the above procedure which is ultimately in their interest.
This issues with the approval of J.S. (Admn.)
(CSIR letter No. 10(1)/S3-E.III, dated 25th July, 1983)
(9.1.11) Grant of option to the families of the employees who die in harness to come over to Pension Scheme.
The Government of India, Ministry of Finance (Department of Expenditure)
New Delhi O.M. No. 1(16)-EV/84 dated 29.10.84 (Not Printed) on the above
subject was forwarded to the Heads of all National Labs./Instts. under CSIR
endorsement No. 1(11)/84-PEN/83 dated 20th March, 1985. It has been
decided therein that the cases for allowing an option to the families of those
employees who die in harness while in service to come over to pension from
CPF, may be decided by the 'Administrative Authorities' concerned.
Of late, references are being received from Labs./Instts. seeking sanction of
CSIR for change of option sought by the families of the deceased
employees. After careful consideration in consultation with Finance Wing of
CSIR Hqrs., it has been decided that such permissions to the families of the
deceased may henceforth be accorded by the Heads of National Labs./Instts.
upto the level of Scientist 'E-II' except Common Cadre staff where references
may be made to CSIR Hqrs.
(CSIR letter No. 14(23)/Misc./85-E.II, dated 30th January, 1986)
(9.1.12) Speedy settlement of provident Fund account of subscribers on their retirement on superannuation.
Reference CSIR circular letter of even number dated 12.6.1986 on the above
subject. Replies received from the Laboratories/Institutes indicate that in some
of the Laboratories/Institutes certain cases of final refund of provident fund
balance in respect of retired employees were pending for the following
reasons:-
1) Ledger copies pertaining to the period the subscribers had worked in
more than one Laboratory/Institute prior to their joining the
Laboratory/Institute from where they retired were not available.
2) The subscribers did not submit applications for refund of GPF/CPF
balances for several months/years after the date of their
retirement/leaving the service of CSIR.
3) Formalities like obtaining an undertaking from the beneficiary for
recovery of outstanding dues, succession certificate. etc. were not
completed.
With a view to avoiding delays of the nature mentioned above and to
ensure quick settlement of final refund of GPF/CPF cases in future, the
following steps may kindly be taken by the laboratories/Institutes well
in advance:-
i) Attested copies of the ledger accounts of all subscribers
transferred from one laboratory/Institute to another may be
obtained by the laboratory/institute where the employees are
working at present within three months of the date of joining in the
new laboratory.
ii) In cases where the subscribers did not apply for refund of GPF/CPF
balances immediately after the date of retirement or leaving the
council service, action may be taken by the laboratory/Institute to
obtain applications from the Individuals concerned and their cases
settled. In such cases, no interest beyond the period permissible as
per rules should be credited to their account.
iii) Expeditious action may also be taken by the Laboratory/Institute to
complete the formalities like obtaining undertaking for recovery of
dues and succession certificates etc. from the beneficiary and all
cases of final payment settled.
(CSIR Letter No: 4(1)/85-86/Fund, dated 20/10/1986).
(9.1.13) Fixing of responsibility for overdrawal of Provident Fund Advance.
It has come to notice that a number of Provident Fund Subscribers have
been paid refundable/non-refundable advances from the fund in excess of the
amount standing to their credit on the date of drawal of advance. In this
connection a reference is invited to Rule 11 of GPF Rules (Swamy's Compilation
corrected upto 1. 1 1. 1992 and CPF Rules (Swamy's Compilation corrected
upto 1.9.1991). In terms of Govt. of India Decision No. 6 (GPF) and No. 5 (CPF)
under rule 11 in case a subscriber is found to have drawn from the Fund an
amount in excess of the amount standing on his credit on the date of the
drawal the overdrawn amount shall be repaid by him with interest thereon at
the prescribed rate irrespective of whether the overdrawal occurred in the
course of an advance or a withdrawal of the final payment from the fund. This
Rule further provides that whatever be the reasons of the overdrawal, since
the subscriber can not draw amount unless it is sanctioned, the sanctioning
and/or accounting authority also have the responsibility in the overdrawals.
The above provisions of the Rule is brought to your kind notice for necessary
action. All requests of advances/withdrawals may therefore be closely
scrutinised and in cases where over payments occur in addition to charging
interest on overdrawn amount responsibility may also be fixed and action
taken both against persons found responsible both in administration and in
accounts in terms of the provisions of the Rule ibid.
This issues with the approval of FA, CSIR.
(CSIR letter No.8(4)94-95-Funds dated 5th October, 1994) Reference this office
circular/letter No.31(11)/90-(Gen) dated 9-6-95. As per GOI Deptt. of pension &
PW OM No.20(17)P&PW/90-E dated 12-11-90 incorporated as GOI decision NO.3
below Rule 7 of GPF Rules, the arrears of pay may be deposited voluntarily by
the staff members in their GPF w.e.f. 1-4-86 to the date of revision of pay
scales (arrears for the period from 1-1-86 to 31-3-86 are compulsorily to be
deposited in PF accounts) and the date of accrual of interest on these deposits
will be the first of the month succeeding the month in which orders for such
revision of pay scales are issued.
This issues with the concurrence of Financial Adviser, CSIR.
(CSIR letter No.31(11)/90-95-EI-Gen, dated 6-9-95)
(17) Leave Rules
(17.1) Leave to Contract Officers
(17.1.1) Appointment Of officers -period of contract-leave privileges.
The question of applying the same leave rules, as are normally applied to
permanent employees, to Officers appointed on contract under the Council
has been under consideration for some time.
The governing body of the Council of Scientific and Industrial Research at
its meeting held on 22/3/58 has decided that appointments to all posts of
Senior Scientific Officer Grade II and above which are at present made on
contract basis for a period of 5 years, should in future, be made on the same
basis for a period of 6 years.
Further, officers appointed on contract may carry forward leave earned by
them during their service under the Council in the same manner as admissible
to other officers of the Council not appointed on contract.
(CSIR Letter No:5/1/58-PC, dated: May 28, 1958.)
(17.1.2) Sub: Admissibility
Only earned leave is admissible to the contract officers as to an officer in
the permanent employ and that, in respect of other kinds of leave due
and admissible, they are treated as temporary employees. Since "Leave
Not Due" is of nature of half pay leave it will not be admissible to
contract officers.
(CSIR Letter No: 14(15)/65-E.I. dated: 3rd Sept., 1968.)
(17.2) Study Leave
(17.2.1) Sub: Grant of study Leave for higher studies in professional and other technical subjects.
On an analysis of data received from the various Laboratories/Institutes of the
CSIR, it has been found that a number of individuals among scientific and
technical personnel possess inadequate academic qualifications.
There are certain professional examinations both in India and abroad (vide an
illustrative list placed below) which could be passed by some of these officers,
either without actual admissions in any College or University, etc. for coaching
purposes or by part-time studies. There are also other diplomas and degrees
which can be obtained by undergoing regular courses of studies prescribed by
various universities and other 'institutes both in India and in other countries
which are recognised by the Government of India for appointment to superior
services and posts.
In order to encourage such scientific and technical personnel to acquire higher
scientific and technical qualifications of the nature mentioned above, it has
been decided to grant in individual cases on merit, study leave (on half
average pay) for a period not exceeding 24 months, provided that:-
a) It is certified by the Director of the Laboratory/Institute concerned that
the studies are of definite advantage to the work of the Laboratory/institute in
which the person concerned is employed;
b) in case of studies abroad, it is certified that facilities for the same are
not available in India;
c) the person concerned executes a bond to serve the CSIR for a period of
3 years; and
d) other conditions laid down in the study leave rules of the Government
of India will be applicable.
This may kindly be brought to the notice of the Scientific and Technical
personnel of Your Laboratory/Institute.
(CSIR Letter No: 16(19)/61 -EI. dated: 12th Nov., 1971.)
List of some of the qualification which can be obtained without physical attendance etc. both in India and abroad.
1. Associate Membership Examination Parts-II and III of the Aeronautical
Society of India.
2. Graduate ship examination of the Institute of Telecommunication
Engineer (India).
3. Final examination (recognised provisionally) of the Institution of
Surveyors (India) in any of the following branches:-
a) Land Surveying
b) Hydrographic surveying.
c) Buildings, quantity and valuation surveying.
4. Sections A & B of the Associate Membership Examination of the Institution
of Engineers (India).
5. Associate Membership Examination of the Indian Institute of Chemical
Engineers, Calcutta.
6. Associate Membership Examination of the Indian Institute of Metals,
Calcutta.
7. City & Guilds College, Kensington# London A.C.G.I.
8. Royal Aeronautical Society, London Associate Fellowship obtained after
passing parts I, II and III of the Associate Fellowship Examination.
9. Institution of Marine Engineers, London. Associate
Membership. of the Institution of Marine Engineers, London.
10. The Institute of Civil Engineers, London. i) Sections A&B
ii) Parts I&II
11. The Institution of the Mechanical Engineers, London.
i) Sections A & B
ii) Parts 1 & 11
iii) Part 1 (Conducted Concurrently with Section A and Sec B.
iv) Section A (conducted concurrently with Part I and
Part.II.
12. The Institution of Electrical Engineers London.
i) Sections A & B
ii) Parts 1, II and Ill
Graduate Membership Examination of the British Institute of Radio Engineers,
London, (renamed as the Institution of Electronics and Radio Engineers from
1964).
(17.2.2) Sub: Grant of Study Leave to Scientist.
The question of allowing scientific/technical employees who have been granted
Study leave for acquiring higher Scientific and technical qualifications, to
resume duties in the Laboratory/Institute
in between the completion of their studies during summer or other vacation
etc., so as to get the benefit of full pay and allowances, has been examined in
consultation with the Ministry of Finance and it has been decided that the
employees concerned can not be allowed to resume duties before completion
of the full course of Study for which the study leave was granted in any
circumstances. If they are allowed to do so or they resume duties for a short
interval during vacation etc., the very purpose of the study leave will be
defeated.
(CSIR Letter No: 14/3/71-E.II, dated:29th Nov., 1976.)
(17.2.3) Sub: Grant of Study Leave
It has been observed for some time past that the National
Laboratories/Institutes are sending proposals for grant of study leave for
under graduate and graduate studies and/or academic/literary subjects such as
B.Lib. Science etc. which is not permissible under the Rules. It has accordingly
been decided in consultation with I.F.A, that the requests for grant of study
leave for prosecution of studies for academic or literary subjects will not
be entertained in future. The proposals for grant of study leave may please be
sent to CSIR only after having satisfied that the course will be of definite
advantage to the Council from the point of view of public interest and the
subject is of direct and close relevance to the sphere of duty of the
employee. These instructions may kindly be followed scrupulously.
(CSIR Letter No:5(17)/83-E.II, dated: 16th March, 1983.)
(17.2.4) Sub: Grant of Study Leave to the Staff
In future proposals for the grant of study leave to your officers may please be
sent to this office in the proforma enclosed.
CSIR Letter No:5(7)/83-E.II, dated:27th Dec., 1984.
Form of application for grant of Study Leave
1. Name of the Officer & Designation.
2. Whether permanent or temporary.
3. Length of service in CSIR and date of initial appointment (specify posts
held from time to time)
4. Period of Study Leave and date of Commencement.
5. Course of Study & Name of the University/Institution. A copy of
Admission certificate from University may be attached.
6. Study Leave/Special Leave, if any, sanctioned earlier with full particulars.
7. A certificate signed by the Director/Head of the Deptt. that the course of
study is directly related with the Sphere of his/her duties in the
Institute/Laboratory and shall be of definite advantage from the point of view
of public interest (to be enclosed).
8. A certificate signed by the Director/Head of the Department to the effect
that the Course of study shall enable the persons concerned to keep abreast
with modem development in the field of his duty and competence and thus
substantially benefit the Department (this certificate is required only when
study relates to post graduate course).
9. In case study leave required for study course out of India, a certificate
will be enclosed to the effect that adequate facilities for studies in the above
subject do not exist in India or under any of the Schemes administered by the
Department of Economics Affairs of the Ministry of Finance or by the Ministry
of Finance.
10. Whether any remuneration/stipend/Scholarship has been granted and if so
full details thereof.
11. A certificate from the Sr. Finance & Accounts Officer/Finance & Accounts
Officer of the Lab./Instt. that the study leave is admissible to the officer
concerned and that the proposal is in order.
Administrative Officer
(17.2.5) Sub: Grant of study leave to the Administrative Staff for Prosecution of Higher Studies - Guidelines thereof.
The question of grant of study leave to the Administrative Staff of the
Labs./Instts. has been under consideration for some time past. In order to
examine the matter threadbare a Departmental Committee was constituted to
go into the merits of the case and make recommendation. On the
recommendation of the said Committee, DGSIR has been pleased to approve
that Administrative Staff of the Labs./lnstts. including CSIR Headquarters may
be granted study leave in accordance with the provision of Rule of 50 of
CCS(Leave) Rules for prosecuting the following specialised and professional
courses:-
1. Computer Training Courses conducted by the Institution set up by Central
or State Governments in the country.
2. MBA - For doing MBA grant of study leave may be restricted at the level
of Section Officers and above.
3. Chartered Accountancy.
The quantum of leave in all the above cases will be restricted to as admissible
under the@ rules and respective employee will have to avail of other kind of
leave for completing any of the above courses, if the study leave so sanctioned
to him falls short of duration of the course. Each individual proposal in
accordance with the above guidelines will be examined on merit and decided
as such.
(CSIR Letter No:5(7)/83-E.II(5), dated:21 st March, 1988.)
(17.3) Leave to fellows appointed for Major Projects
(17.3.1) Procedure for calculation of the leave in respect of
fellows of the CSIR.
The CSIR has recently circulated a scheme for making quick recruitment of
Scientists for major Projects vide reference No. 17(155)/86-E.II dated 18th July,
1986. Under this scheme the fellows appointed, are entitled to 30 days leave
per annum. It has been decided that these fellows will be entitled to avail this
leave-on pro-rata basis.
(CSIR letter No. 17(155)/86-E.II(U-2), dated 10th August, 1987)
(1 7.3.2) Sub: Recruitment of Scientists etc. for Major Projects.
Please refer to this office letter of even number dated 10/8/1987 stating that
30 days leave per annum is admissible to the scientists recruited under quick
higher scheme and this leave can be allowed on pro-rata basis.
The matter has since been reconsidered and DG-CSIR has been pleased to
decide that the Scientists recruited under the Quick Higher Scheme will be
entitled to 30 days leave as prescribed in Rule-26 of CCS Leave Rule 1972 i.e.
15 days leave may be credited to the Scientists account on lst Jan. and another
15 days on1st July every year. When a scientist joins in the course of a given
half year, pro-rata credits may be given for the initial half year in the same
manner as prescribed in the normal leave Rules. In the event of any
unexpected termination of the appointment the total leave entitlement may be
calculated on pro-rata basis and if any excess leave had been availed off,
monetary adjustment may be made in the final remuneration claim of the
Scientist.
(CSIR Letter No: 17(155)/86-E.II(U-2), dated 8th Dec., 1987.)
(1 7.3.3) Sub: Recruitment of Scientist/Fellows for major Projects.
Reference this office letter of even number dated 18th July 1986 pertaining to
appointment of Scientist Fellows by the National Labs../lnstts. In partial
modification of clause (1) of the afore-mentioned orders on the scheme, it has
been decided in consultation with the IFA, CSIR that female Scientists Fellows
appointed under Quick Higher Scheme will be eligible to the grant of maternity
leave upto a period of 90 days as per conditions stipulated in Rule - 43 of CCS
(Leave) Rules, 1972. The orders circulated vide this office circular letter of
even number dated 8th December 1987 with regard to grant of 30 days leave,
as per Rule-26 of CCS (Leave) Rules, 1972 will, however, continue to operate as
usual.
(CSIR Letter No: 17(155)/86-E.II, dated 1/08/1990.)
(17.4) Grant of special casual leave
(17.4.1) Sub: Grant of Special Casual Leave to the Sportsmen of CSIR.
In pursuance of the decision taken by the Governing Body at its meeting held
on 21/11/1983 & 06-12-1983 and 2-1-1984, it has been decided that Special
Casual Leave may be granted to sportsmen of CSIR to the overall limit of 30
days in one calendar year for their participation in sporting event of national
or international importance. This limit of 30 days will be over and above the
Special Casual Leave granted to the Sportsmen for Shanti Swarup Bhatnagar
Memorial Tournaments. The conditions for grant of Special Casual Leave will
remain the same as given in the CCS (Leave) Rules, 1972 and the power of
granting Special Casual leave will be exercised by the Directors of National
Labs./lnstts. being the Heads of Department as defined in supplementary Rule
2(10).
(CSIR Letter No:7(130/2)/82-E.II(U-3), dated 14/3/84. and 28/11/84)
(17.4.2) Sub: Grant of special casual leave etc. to Sportspersons.
In continuation of CSIR circular letter No.7(130/2)/82-E-II(U-3) dated
1413/1984 on the above subject, it has now been decided to grant certain
further incentives/facilities to the following extent:
(i) In the case of CSIR employees who are selected for participating in
sporting events of national/International importance, the period of the actual
days on which they participate in the events as also the time spent in
travelling to and from such tournaments/meets may be treated as
duty. Further if any pre-participation coaching camp is held in connection with
the above mentioned events and the CSIR employee is required to attend the
same, this period may also be treated as on duty. Consequently the existing
provisions regarding grant of special casual leave for the purposes mentioned
in this item may be treated as cancelled.
(ii) The quantum of Special Casual leave for a period not exceeding 30 days
in a calendar year allowed to CSIR employees will cover also their attending
the pre-selection trials/camps connected with sporting events of
national/international importance.
(iii) CSIR employees who are selected for participating in sporting events of
national/International importance within India, may be allowed to travel by
First Class by train. In the case of events of international importance held
outside India, they may be entitled to travel by economy class by air.
In so far as other incentives for serving sportspersons etc. are concerned,
existing orders will continue.
(CSIR Letter No:7(130/2)182-E.II(U-3), dated: 4th July, 1986.)
(I7.4.3) Grant of special Casual Leave to Industrial and non-Industrial Central Government Employees whoundergo sterilisation operation under Family Welfare Programme.
A copy of Office Memorandum No.28016/5/83-Estt. A dated 25th January, 1984
received from Ministry of Home Affairs (Department of Personnel and
Administrative Reforms) New Delhi on the subject mentioned above is
circulated for information, guidance and compliance as the case may be.
(CSIR letter No.31(67)/81-G, dated 24th February, 1984)
(17.4.4) Grant of special Casual Leave to Industrial and non-Industrial Central Government Employees who undergo sterilisation operation under Family Welfare Programme.
According to the provisions contained in this Department O.M.No.28016/3/78-
Estt.A dated the 6th August, 1979, female central Govt. employees who
undergo tubectomy operations - whether puerperal or Non-puerperal - may be
granted special casual leave for a period not exceeding 14 days. Further, male
central Govt. employees whose wives undergo either puerperal or - non-
puerperal tubectomy operations for the first time or for the second time due to
failure of the first operation (under the Family Welfare programmes) may be
granted special casual Leave for 9 days subject to the production of a medical
certificate stating that their wives have undergone tubectomy operation. A
question has been raised whether these provisions relating to grant of special
casual leave to male and female central Govt. employees on account of
puerperal or non-puerperal- tubcetomy operations will be applicable also to
cases where the sterilisation of female central Govt. employees is performed
through operation under laproscopic method.
2. The matter has been considered in consultation with the Ministry of
Health and Family Welfare and it has been decided that the aforesaid
provisions relating of grant of special casual leave to male and female central
govt. employees may also be applied to cases where the sterilisation operation
is performed by laproscopic method. Ministry of Finance etc. are requested to
bring this decision to the notice of all concerned serving under their control.
3. In so far as employees of Indian Audit and Accounts Department are
concerned these orders issue in consultation with Comptroller and Auditor
General of India.
(GOI letter No.28016/5/78-Esttt.A dated 25th January, 1984)
(17.4.5) Grant of Special Casual Leave etc. to Sportspersons.
In continuation of this office circular letter of even number dated 4th July,
1986 t)n the above noted subject. 1 am directed to state that as clarified by
the Ministry of Personnel, Public Grievances and Pension, New Delhi, the actual
period of participation in the sporting events of national/international
importance together with to and fro travel time to be treated as duty as
referred to in para-1 of this office letter cited above, normal daily allowance
will also be permissible as per extant Rules to the concerned Sportspersons.
(CSIR letter No. 17(130/2)-E.II (U-3), dated 7th July, 1987)
(I7.4.6) Grant of Special casual Leave to the delegates of the Federation of CSIR Employees & Workers
Unions & Associations for attending the annual conference.
In continuation of this office circular of even number dated 4.6.1991 on the
above subject, 1 am directed to state that DG-CSIR has been pleased to
approve that in addition to president, one Vice-President, one General
Secretary. one treasurer and one delegate for each 100 members or part
thereof of the Federation, the other office bearers of the Federation (to the
maximum of 12 in total) will also now be granted special casual leave for
attending the annual conference of the Federation once a year. Other
conditions for grant of special casual leave will, however, remain unchanged.
(CSIR letter No. 17(65/44)/390-PPS, dated 13th July, 1992)
(17.5) Grant of Sabbatical leave
(17.5. 1) Subject: Sabbatical Leave
The Governing Body of CSIR has approved the following rules and regulations
for sabbatical leave at its 124th meeting held on 24th September, 1991.
Rules and Regulations
1 . The Sabbatical Leave would be exclusively for Scientific or academic work
at any relevant Institution in India or abroad;
2. The Sabbatical Leave would be admissible to Scientists "C" and above who
have rendered not less than six years service in CSIR;
3. Sabbatical Leave should be granted once in six years provided the
scientist concerned has not gone on one year or longer deputation or
assignment or study leave during the preceding six years;
4. Sabbatical Leave could be availed by a Scientist while receiving fellowship
or the like from CSIR or any other Organisation;
5. The leave will be limited to a maximum period of one year only; it may be taken for shorter duration;
6. The scientist must have at least three years services after completion of
sabbatical Leave;
7. The sabbatical leave cannot be combined with any other leave;
8. During the period of sabbatical leave, the Scientist concerned will be paid
full salary and allowance as would have been otherwise admissible to him;
9. Scientist concerned will furnish a letter of acceptance from the Host
Institution for undertaking advanced Study/research;
10. Scientist concerned will give an undertaking before proceeding on
sabbatical leave that he will utilise it for the bona-fide purpose for which it is
sanctioned and will not accept any commercial employment during the period
of leave; if, after rejoining duty, he resigns within three years he shall refund
the salary paid to him during the period of his sabbatical leave;
11. During the period of sabbatical leave, the scientist will continue to
retain accommodation on the same terms and conditions as are applicable to
other council employees;
12. For all purpose the period of sabbatical leave will be treated as a period
spent on duty without entitlement to TA and EA;
13. In case the Scientist proceeds abroad, the Laboratory where he is
employed or CSIR will have no financial obligations including medical
expenses;
14. All applications shall be forwarded by Laboratories to CSIR in ease
sabbatical leave is out of the country.
15. On completion of sabbatical leave, the scientist will submit detailed
report on work done and objectivesaccomplished.
(CSIR -HRDG Letter No:CSIR/SK/SL/91, dated: 16/12/1991.)
(1 7.5.2) Sub: Provision of Sabbatical Leave for Scientists of CSIR.
Reference CSIR letter No.CSIR/SK/SL/91 dated December 16,1991 from Dr.
Sushil Kumar, the then Head, HRDG, CSIR on the subject cited above. The
Governing Body in its 131st meeting held on 29th July, 1993 while considering
the recommendations of the Mashelkar Committee on Marketing Knowledge
Base etc., has, inter-alia approved the following modifications in the existing
rules and regulations for sabbatical leave:-
"the facility of sabbatical leave that is presently available for work of
scientific and academic nature only, be extended to include work on other
activities of the innovation chain with industry, consultancy organisations,
financial institutions, project engineering firms, technology marketing/transfer
agencies, etc. All other conditions of the scheme approved by GB for sabbatical
leave to remain unchanged".
(CSIR Letter No:CSIR/SK/Sl/91/HRDG, dated: 13/07/1994.)
(17.6) Other Miscellaneous orders on grant of leave.
(17.6.1) Grant of leave to quasi permanent employee
In continuation of this office letter No. 16(43)/63-E.1 dated 19.10.64, it has
been decided in consultation with the Ministry of Finance, that the Council
servants, who have completed three years of service in Council of Scientific
and Industrial Research and who would have been eligible for being declared
quasi permanent, had this scheme been adopted in the CSIR, would be
entitled to all benefits of leave as applicable to quasi-permanent Central
Govt. employees under the Revised Leave Rules, 1933 as amended from time
to time.
These benefits will be admissible with effect from Ist July following the date,
on which the Council employee complete three years of service.
(CSIRLetterNo:16(43)/63-E.I,dated:30.01.1967.)
(17.6.2) Sub: Grant of leave due for going abroad for private visits.
In partial modification of this office letter No.7(49)15/64-E.I dated the 29th
July. 1968. the Director General, Scientific and Industrial Research has been
pleased to decide that leave due and admissible may be granted by Heads of
National Laboratories under their own powers to members of the staff who
desire to go abroad on private visits, other than for studies/training or
deputation and where no financial assistance is to be received by them from
foreign Govts./Bodies/Organisations on the clear understanding that they will
not seek any employment or receive any remuneration from any agency. In
sanctioning such leave to members of the staff under him, the Head of the
Lab./Instt. has to satisfy himself that:-
1. Leave applied for by the member of the staff is for bona-fide purpose and
will not be mis-utilised by him for purposes other than those applied for; and
2. The laboratory/Institute will not be responsible to assist him in the
matter of obtaining passport, foreign exchange etc. These will be the
responsibility of the person concerned.
3. Cases for grant of leave to be spent in certain countries with which India
has no diplomatic and/or friendly relations, may however be sent to CSIR
headquarters.
4. Cases involving receipt of any financial assistance by the staff from
foreign bodies/organisations/Govt. etc. shall continue to be referred to the
CSIR for consideration of the authorities.
(CSIRLetterNo:16(139)/68-E.I,dated:12thAug.,1969.)
(17.6.3) Sub: Treatment of period on Extra Ordinary Leave to Scientist taking up Post Doctoral Positionsabroad for counting towards increments.
Reference CDRI letter No.8(1)/78-Estt. date 3rd June, 1985 on the above
subject. Since Dr. Agarwal was granted EOL under Ministry of Finance O.M.
No. 1 1(1)E.II/69 dated 25.6.70. the period of EOL will not count either for
increment or for assessment purposes. Directors of National Labs./Institutes
are not competent to grant increment to those who were sanctioned EOL under
the said orders. The finance Wing, CSIR, has been consulted in the matter who
have opined accordingly.
As regards delegation of powers to the Directors with regard to FR-26, it may
be stated that the cases referred to the above are not covered under FR-
26. The period of EOL availed of by Dr.Agarwal does not qualify for earning
increment or assessment promotion. All cases of increment of assessment in
relation to the EOL granted under the Ministry of Finance O.M. dated 25.6.70
and 6.1.71 referred to above may be regulated accordingly.
A report may please be sent to CSIR indicating action of the laboratory in this
regard showing details of all cases where-increment has been allowed or the
EOL period has been counted for assessment in such cases.
(CSIR Letter No:27/859/81-ISC.II, dated:4/6/1985.)
20. Medical Facilities to CSIR Employees and Pensioners
20. Medical Facilities to CSIR Employees and Pensioners
20.1.1 Enhancement of powers of Directors of all National Labs./Instts. to
admit medical claims - Clarifications regarding.
20.1.2 Sanjay Gandhi Post Graduate Institute, Lucknow - Recognition as
a Referral Institute.
20.1.3 Guidelines for Part-time Doctors
20.1.4 Guidelines for engaging part-time doctors - Modification thereof.
20.1.5 Sub- Medical facility for retired CSIR employees.
20.1.6 Sub: Extension of facilities to CSIR Pensioners.
20.1.7 Sub: Extension of CGHS Facilities to Employees/Pensioners of CSIR
- Nursing Home Facilities.
20.1.8 Extension of CGHS Facilities to Employees/Pensioners of CSIR -
Nursing Home Facilities
20.1.9 Sub: Medical facilities for retired CSIR Employees
20.1.10 Sub: Introduction of Group Mediclaim Scheme for the pensioners
of CSIR, their spouse and dependent children.
20.1.11 Sub: Medical facilities for the retired CSIR Pensioners.
20.1.12 Group Mediclaim Scheme - regarding renewal thereof.
(20)Medical Facilities to CSIR Employees and
Pensioners
(20.1.1) Enhancement of powers of Directors of all National Labs./Instts. to admit medical claims -Clarifications regarding.
The Heads of Department in the Government of India are empowered to
allow reimbursement of charges for medical treatment in emergent cases in a
private hospital to their employees as contained in the, Ministry of Health
order dated 23rd February, 1977 and 7th May, 1979 read with their O.M. No.S-
14012/9/75/MC/MS dated 18th June, 1982, subject to conditions stipulated
therein. These orders are contained in the Swamy's Compilation of Medical
Attendance Rules.
The question of delegating the above powers to the Directors/Heads of the
National Laboratories/Institutes has been under active consideration in CSIR
for some time past. It has been decided in consultation with the Financial
Adviser that Directors/Heads of National Laboratories/Institutes may exercise
these powers as Heads of the Department for allowing reimbursement of
medical charges for treatment in really emergent cases in a private hospital at
the Headquarters of an employee subject to the conditions contained in the
above orders. Past cases need not be reopened.
(CSIR letter No. 14(2)/25/85-E.II, dated, 6th January, 1987)
(20.1.2) Sanjay Gandhi Post Graduate Institute, Lucknow - Recognition as a Referral Institute.
Reference CDRI letter No. CA/CDRI/Misc/89 dated 20th March, 1989 on the
above noted subject. 'Re DG-CSIR, in consultation with the Finance has been
pleased to accord approval to treat the Sanjay Gandhi Post-Graduate Institute
of Lucknow as a referral Institute under CS (Medical Attendants) Rule, 1-944
for the employees working in the CSIR Labs./Institutes at Lucknow on the
terms and conditions as are applicable to P.G.I., Chandigarh and All India
Institute of Medical Sciences, New Delhi.
(CSIR letter No. 14(6)/83-E.II, dated, 11th May, 1989)
(20.I.3) Guidelines for Part-time Doctors
The question of framing guidelines for having a uniform policy for engagement
of part-time doctors and grant of honorarium to them was under consideration
for sometime past. The DG-CSIR on the recommendation of the committee
constituted for the purpose has approved the following guidelines
a) Not more than one part-time doctor may be engaged by a Lab./Instt.;
b) Part-time doctor engaged should be of repute;
c) Honorarium may be to the maximum of Rs. 500/- per month per hour per
day subject to the ceiling of 3 hours per day and the maximum of Rs.
1500/- per month.
d) Part time doctors may not normally be engaged where Departmental
Dispensary is running with a full time doctor.
e) Part-Time doctor could be engaged in exceptional circumstances for the
medical care of its employees during working hours even though the
employees are covered by CGHS Scheme/Reimbursement Scheme where
Authorised Medical Attendants exist under Central Service Medical
Attendants Rules, 1944.
f) Powers to engage part-time doctor will now rest with the Head of the
Lab./lnstt.
g) In case of the departure from (a) & (c) above, approval of CSIR be
obtained.
This issues with the concurrence of Financial Adviser, CSIR.
(CSIR letter No.4(10)/80-E-II, dated, 3rd February, 1988)
(20.1.4) Guidelines for engaging part-time doctors - Modification thereof.
In partial modification of this office letter of even number dated 3.2.1988. I am
directed to inform you that DG-CSIR has been pleased to accord approval to
the following :-
1. Rate of honorarium per hour, per-day, per month for a part-time doctor
may be increased from Rs.500/- to Rs. 650/- subject to the ceiling of three
hours per-day, per-month with a maximum of Rs. 1950/- per part-time doctor.
The above consolidated honorarium will include the transportation cost also.
2. The engagement of a part-time doctor is admissible only in the Allopathic
system. However, if a Lab./Instt. requires a part-time doctor in any other
system, namely, Ayurvedic/Unani/Homeopathic, the Head of the Lab./lnstt. will
be competent to engage him as AMA subject to the conditions laid down for
appointment of an AMA in the CCS (NIA) Rules, 1944, as amended from time to
time.
3. The other conditions for engagement of part-time doctors will continue to
be the same as contained in CSIR Circular of even number dated 3.2.1988.
(CSIR letter No. 14(10)/91 -E.II. dated, 3rd October, 1991)
(20.1.5) Sub- Medical facility for retired CSIR employees.
The question regarding extension of medical facilities to retired CSIR
employees on the analogy of similar benefits available to Central Govt.
employees has been under consideration for some time. After careful
consideration of the matter, it has been decided that retired employees of
CSIR and their families who are normally resident at places/stations where
CSIR has established its own dispensaries may be provided with medical
attendance and treatment to the extent available in the dispensary free of
charge. These employees will, however, not be entitled to any kind of
reimbursement of medical expenses incurred by them.
2. It is requested that admissibility of this concession may kindly be brought
to the notice of all the retired CSIR employees who are drawing pension at
your laboratory/institute individually to enable them to avail this concession
without delay.
(CSIR Letter No: 17(1)/81 -E.II, dated: 16th June, 1982.)
(20.1.6) Sub: Extension of facilities to CSIR Pensioners.
The matter regarding providing various facilities to the CSIR Pensioners has
been engaging the attention of the CSIR. The DG-CSIR has now been pleased
to approve that pending provision of comprehensive social and medical
facilities to the pensioners and the members of their families as recommended
by the Fourth Pay Commission, the following facilities may be extended to the
CSIR Pensioners by the Labs. in the first instance, with immediate effect:-
i) Facilities of reading room, library, recreation etc. as being provided by
the various clubs of the Labs. If necessary, they will be eligible to become
members of the respective clubs;
ii) to provide two journals brought out by the CSIR of their choice to all the
retired scientists for rest of their life. For this purpose, choice of two CSIR
Journals may be obtained from pensioners who retired as Scientist 'B' or above
and are drawing pension through your Lab./lnstt. and the same forwarded to
PID for necessary action.
iii) CSIR/Lab. Guest House facilities subject to availability on the same
rates and terms and conditions as applicable to Council employees while not
on duty.
It is requested that all the pensioners drawing pension from your Lab./lnstt.
may be informed of the above provisions and they may be extended the
necessary facilities as above.
(CSIR Letter No: 17(1)87-E.II(3), dated: 9th January, 1987.)
(20.1.7) Sub: Extension of CGHS Facilities to Employees/Pensioners of CSIR - Nursing Home Facilities.
Consequent upon the withdrawal of Nursing Home facilities to the
employees/pensioners of the CSIR and their families under the CGHS, the DG-
CSIR has been pleased to approve that pending restoration of such facilities by
the Govt., CSIR employees/pensioners and their family members stationed at
Delhi, in case of hospitalisation, will be entitled to reimbursement of charges,
if any levied, for availing Nursing Home Facilities of their status in the CGHS
recognised hospitals, as admissible under the CCS (Medical Attendance) Rules.
(CSIR Letter No: 3(441)/78-E-III, dated: 15th July, 1987.)
(20.1.8) Extension of CGHS Facilities to Employees/Pensioners of CSIR - Nursing Home Facilities
Consequent upon restoration of Nursing Home facilities by the Ministry, of
Health & Family Welfare vide their Orders No. F.N. 4-1/87-C&P Section /CGHS-
8942-9142 dated 21.7.92) to the employees/pensioners of
Semi-Govt./autonomous organisations, it has been decided that the
instructions contained in this Office Memorandum of even number dated 15th
July, 1987 to provide the facility for reimbursement of charges, if any levied,
for availing Nursing Home Facilities of their status in the CGHS recognised
Hospitals admissible under CCS (Medical Attendance) Rules 1944, may be
treated as withdrawn with immediate effect.
It is requested that wide circulation maybe given to this decision amongst the
employees/pensioners of your Laboratory /Institute for their information.
(CSIR letter No. 3(441)/78-E.III, dated, 11/13th November, 1992)
(20.1.9) Sub: Medical facilities for retired CSIR Employees
The Governing Body of the CSIR has approved to extend the Group Mediclaim
Scheme to the pensioners of the CSIR and their dependents not covered by
CGHS. A copy of the Scheme obtained from M/s Oriental Insurance Company
Limited is enclosed.
The Main features of the Scheme are as under:-
i) It provides for both hospitalisation and Domiciliary Hospitalisation.
ii) The Scheme is divided into following four categories in terms of
premia payable and benefits admissible.
Category Premium Payable ( Rs.) Maximum Annual Benefits
(Rs.)
i 1300 - 00 96,500 - 00
ii 840 - 00 62,000 - 00
iii 600 - 00 43,000 - 00
iv 350 - 00 30,600 - 00
The scheme will be applicable to persons upto the age of 75. However, the
benefits shall stand reduced by 10% for members in the age group of 70-
75. The rebate of Group Mediclaim Scheme will be as follows:-
Persons Discount
First 100 15%
Next 400 20%
Next 500 25%
Next 4000 30%
Next 5000 35%
Next 15000 40%
Next 25000 50%
Balance 66.2/3%
In addition, there will be a special discount of 5%.
While the scheme further envisages Low claim Ratio Discount (Bonus), it also
provides for High Ratio Loading (MALUS). However, this will depend on actual
reimbursement after the scheme has been put into operation.
The Scheme will be made applicable to pensioners on the basis of
classification held by them before retirement as follows:-
Category Group A
Category Group B
Category Group C
Category Group D
As approved by the GB, the pensioners will have to pay one half of the
premium per person minus benefit of group discount as may be admissible, in
accordance with the categories in which they are placed.
The Scheme has been introduced on optional basis as an experimental
measure for a period of one year. It is requested that the scheme with the
above salient features may kindly be brought to the notice of all the
pensioners and family pensioners drawing pension from your Lab./Instt. In
respect of pensioners drawing pension through banks, the Coordinating
Labs./Instts. are also requested to bring the scheme along with the above
salient features, to the notice of pensioners and fan-lily pensioners.
It is also requested to obtain option from each of the pensioners in writing
whether they would like to join the scheme along with the details of their
dependents. The definition of dependents for this purpose will be the same as
contained in CCS Medical Attendance Rules, 1972, as made applicable to CSIR
employees. A copy of the proforma for obtaining details of the Insured
persons is enclosed for necessary action.
It will be appreciated if the option as also the completed proforma containing
details of persons opting to be covered under the Group Mediclaim Scheme are
sent to this office by 30.4.92 positively,
(CSIR Letter No: 17(1)91-E.II, dated, 29th February, 92.)
Appendix
The Oriental Insurance Co.
Ltd., Divisional. Offi
ce No.1, Jeevan Vihar
Building Parliament Street, New
Delhi - 110 001.
Re: - MEDICLAIM INSURANCE FOR PENSIONERS, THEIR SPOUSE &
DEPENDENT CHILDREN OF COUNCIL OF SCIENTIFIC & INDUSTRIAL,
RESEARCH.
Hospitalisation is an unforeseen eventuality which calls for expenditure
beyond the capability of even the well-off in the society. Responding to our
customers' needs, we are in the market since November, 1986 with our
Hospitalisation & Domiciliary Hospitalisation Insurance Scheme known as
"Mediclaim Policy". The underlying theme of all insurances is to mitigate the
financial loss to the 'Insured' caused due to a sudden and unforeseen event.
This policy is being offered specifically for the pensioners of CSIR, their
spouse and dependent children and provides for reimbursement of
Hospitalisation and/or Domiciliary Hospitalization expenses for illness/disease
contacted or injury sustained anywhere in India.
The reimbursement of such expenses are to the extent of 100% subject to
overall limit under the category opted.
The policy covers actual Hospitalization as an fax in-patient for treatment of
non-surgical and major surgical and major diseases. It does not include
outdoor treatment. The other salient features of the policy are:
Age Limit: -
(a) Persons from the age group of 5 to 70 years are covered by the Scheme.
(b) Persons beyond 70 years are covered when the Company may accept the
proposals from people over 70 years on receipt of Medical Certificate from
a qualified doctor certifying the general condition of the insured to be
satisfactory. In such cases the scale of benefits are reduced by 10% in
case the member is in the age group of 70-75 and 20% for those beyond
75 years of age.
Definitions:
1. Hospital/Nursing Home
Hospital/Nursing home shall be deemed to mean any institution in India
established for Indoor care and
treatment of sickness and injuries and which has been registered either as
Hospital or Nursing Home with the local authorities and is under the
supervision of the registered and qualified Medical Practitioner. The term
"Hospital" shall not include an establishment which is a place of rest, a place
for the aged, a place for drug addicts, a place for alcoholics, or a hotel or a
similar place.
2. Surgical Operation
Surgical operation Means:- Manual and operative procedures for correction of
deformities & defects, repair of injuries, diagnosis and cure of diseases, relief
of suffering and prolongation of life.
3. Domiciliary Hospitalization Benefit:
Domiciliary Hospitalization Benefit means medical treatment for a period
exceeding three days for such illness/disease/Injury which in the normal course
require care and treatment at a Hospital/Nursing Home but actually taken
while confined at home in India under any of the following circumstances,
namely
a) The condition of the patient is such that he/she cannot be removed to
the Hospital/Nursing Home or
b) The Patient cannot be removed to hospital/nursing home for lack of
accommodation therein, or
c) The patient prefers to be confined at Home for treatment
with the approval of the attending Medical Practitioner.
Subject to however, that Domiciliary Hospitalization Benefits shall not cover:-
i) Expenses incurred for pre- and post-hospitalisation treatment and
ii) Expenses incurred for treatment for any of the following diseases:
1. Asthma, 2. Bronchitis, 3. Chronic Nephritis and Nephrolic Syndrome, 4.
Diarrhoeas and all types of Dysenteries including gastroenteritis, 5. Diabetes
Mellitus and Inspious, 6. Epilepsy, 7. Hypertension 8. Influenza, cough and
cold, 9. all Psychiatric or Psychosomatic Disorders, 10. Pyrexia of unknown
origin for less than 10 days, 11. Tonsilities and Upper Respiratory Tract
Infection including Laryngitis and Pharyngitis and 12. Arthritis, Gout and
Rheumatism..
NOTE: When treatment such as Dialysis, Chemotheraphy, Radiotherapy etc., is
taken in the Hospital/Nursing Home and the insured is discharged on the same
day, the treatment will be considered to be taken under Hospitalization Benefit
Section.
4. Any One Illness:
Any one illness will be deemed to mean continuous period of illness and it
includes relapse within 45 days from the date of last consultation with the
Doctor/Hospital/Nursing Home/Clinic occurrence of same illness after lapse of
45 days as stated above will be considered as fresh illness for the purposes of
this policy.
i) Medical Practitioner means a person who holds a degree/diploma of a
recognised institution and is registered by Medical Council of respective state
of India. The term Medical Practitioner would include physician, Specialist and
Surgeon.
ii) Qualified Nurse means a person who holds a certificate of a recognised
Nursing Council and who is employed on recommendations of the attending
Medical Practitioner.
iii) Maternity Expenses Benefit:- Means treatment taken in Hospital/Nursing
Home arising from or traceable to pregnancy, childbirth including normal
Ceasarian Section. This is an optional Benefit available on payment of
additional premium. When Maternity Expenses Benefit is extended in the
policy, Exclusion 10 of the policy stands deleted.
Exclusions:
The company shall not be liable to make any payment under this policy in
respect of any expenses
what-so-ever incurred by any insured person in connection with or in respect
of:
1. Any disease other than those stated in clause(13) suffered by the
Insured person during the first 30 (thirty) days from the date of his/her
entry into the Policy. This exclusion shall not, however, apply if in the
opinion of the panel of medical practitioners constituted by the
company for the purpose, the insured person could not have known the
existence of the disease or any symptoms thereof at the time of his/her
entry into the policy.
This Exclusion shall also not apply in case of the insured person having
been covered under this scheme of Group Insurance Scheme with any
of the Indian Insurance Companies for a continuous period of 12
months preceding, without any break.
2. Injury of disease directly or indirectly caused by or arising from or
attributable to war, invasion, act of foreign enemy, hostilities or war
like operations (whether war be declared or not) and breach of criminal
law by the insured person.
3. Circumstances unless necessary for treatment of a disease not
excluded hereunder or as may be necessitated due to an accident,
vaccination or inoculation or change of life or cosmetic or aesthetic
treatment of any description, plastic surgery other than as may be
necessitated due to an accident or as a part of any illness.
4. Routine eye examinations and cost of glasses and contact lenses.
5. Dental treatment or surgery of any kind unless requiring
hospitalisation.
6. Convalescence general debility, "Run-down" condition or rest cure
congenital, external disease or defects or anomalies, sterility venereal
diseases, intentional self injury, use of intoxicating drugs.
7. Charges incurred at Hospital/Nursing Home primarily for diagnostic,
X-Ray or laboratory examinations or other diagnostic studies not
consistent with or incidental to the diagnosis and treatment of the
positive existence of presence of. any ailments, sickness or injury, for
which confinement is required at a hospital/nursing home or at home
under Domiciliary Hospitalisation as defined.
8. Expenses on Vitamins and Tonics unless forming part of treatment for
injury or disease as certified by the attending physician.
9. Injury or disease directly or indirectly caused by or contributed to by
nuclear weapons/materials.
10. Naturopathy Treatment.
11. Exclusion for 1st year of policy for treatment of cataract benign
prostatic hypertrophy, hysterectomy for menorrhaais or fibromyoma,
hernia, hydrocele congenital internal diseases, fistula in anus, piles,
sinusitis and related disorders unless such diseases are excluded as
pre-existing.
12. All diseases/injuries which are pre-existing when the cover incepts for
the first time.
Conditions:
1 . The Insured alone shall have the sole and exclusive right of receiving
any payment or of enforcing any claim under this policy and ito other
person whether named in the schedule hereto or not shall acquire any
right whatsoever against the company under or by virtue of this policy.
2. The premium payable under this policy shall be paid in advance. CSIR
shall remit the entire premium on behalf of its members to OIC Ltd.
3. Upon the happening of any event which may give rise to a claim under
this policy preliminary notice with full particulars relating to PIN, name
of insured person in respect of whom claim is made, nature of
illness/injury and Name & Address of attending Physician Hospital/
Nursing Home should be given and shall be sent to the company within
7 days from the date of hospitalization/domiciliary hospitalization.
4. Final claim along with receipt bills/cash memos etc. must be filed by
the insured person within 15 days after completion of treatment under
hospitalization of domiciliary hospitalisation.
NOTE: Failure to give notice or file such claim in time as provided in conditions
3 and 4 may not invalidate or reduce any claim if it is substantiated that
it was not reasonably possible for the insured person to give notice or
file claim within the prescribed time.
5. The insured person shall obtain and furnish the company through the
insured with all original bills, receipts and other documents upon which
a claim is based and shall also give the company such additional
information and assistance as the company may require in dealing with
the claim.
6. The insured shall in order to avail benefit under 'Domiciliary
Hospitalization' Clause, furnish to the company a certificate from the
medical practitioner treating the insured person certifying necessity
for hospitalization by allowing medical attention under one of the
circumstances described in the definition of "Domiciliary
Hospitalization Benefits".
7. Any medical practitioner authorised by the company shall be allowed
to examine the insured person in case of any alleged injury or disease
requiring hospitalization or domiciliary hospitalisation when and so
often as the same may reasonably be required on behalf of the
company.
8. The company shall not be liable to make any payment under this
policy in respect of any claim if such claim be in any manner fraudulent
or supported by a fraudulent means or device whether by the insured
or the insured person or by any other person acting on his/her behalf.
9. If at the time when any claim arises under this policy, there 'Is in
existence any other insurance (other than Cancer Insurance Policy in
collaboration with Indian Cancer Society and Medical Benefits
Extension under Personal Accident Policy) whether it is affected by or
on behalf of any insured person in respect of whom the claim may have
arisen covering the same loss, liability, cost or expenses, the company
shall not be liable to pay or contribute more than its rateable
proportion of any loss, liability, cost or expenses. The benefits under
this policy shall, however, be in excess of the benefits available under
Cancer Insurance Policy and medical benefits extension under Personal
Accident Policy.
10. For same illness, the benefits payable shall be either under
hospitalisation benefits or domiciliary hosptialization benefit but not
under both the benefits. Pre-and post-hospitalization expenses shall
be considered under the hospitalization benefits only.
11. If any difference shall arise as to the quantum to be paid under this
policy (liability being otherwise admitted) such difference shall be
referred to arbitration in accordance with the provisions of the Indian
Arbitration Act, 1940 as amended from time to time and for the time
being in force.
12. If the Company shall disclaim liability to the insured for any claim
hereunder and if the insured shall not be within 12 calendar months
from the date of receipt of the notice of such disclaimer notify the
company in writing that he does not accept such disclaimer and intends
to recover his claim from the company that the claim shall for all
purposes be deemed to have been abandoned and shall not thereafter
be recoverable hereunder.
13. All claims under this policy shall be payable in Indian Currency.
CSIR has allowed individuals to opt any one out of four categories. The
benefits under the four categories and the premium per person is given
hereunder:
PREMIUM CATEGORIES
I 11 III
IV
Hospitalization and
domiciliary 1300 840 600 350
Hospitalization Insurance
Important: Premium paid under the Scheme is eligible for deduction as
per the provisions under Section 80-D of the Income Tax (Amendment) Act
1986. As required by the Act the premium is to be paid by cheque only.
Other Important Provisions:
Low Claim Discount: There are provisions for low claim ratio discount, allowed to the group.
Tie up Arrangements: There are provisions for taking the treatment at tie-up
Hospitals without payment of any deposit or advance. List of such Tie-Up
Hospital shall be provided by the company. "On Account Payment" In certain
exigencies company may accept the request for "On Account" Payment while
the treatment is continuing based on the attending physician
recommendations. The above are only the salient features of Mediclaim
policy. In case any further clarification is required, we shall be pleased to offer
the same.
Table Of Benefits
Mediclaim (Hospitalisation and Domiciliary Hospitalisation) Policy (all Limits
are for the Policy Period)
CATEGORIES
I II III IV
Rs. Rs. Rs. Rs.
1. (a) Room, Board & Nursing expenses per day not exceeding
(including Boarding to be provided by the Hospital)
750 550 350 250
(b) I.C. Unit, Board & Nursing expenses per day
not exceeding
1500 1100 700 500
2. Aggregate limit for policy period for 1(a) & 1 (b) above not
exceeding
I) Hospitalisation Benefits other than Room Board & Nursing
Expenses & ICU (including Pre & Post Hospitalisation)
33000 24000 15500 11000
II) Surgeon Anesthetist, Medical Practitioner, Consultants,
Specialist fees.
22000 13200 9200 7000
3. Anesthesia, Blood, Operation Theatre charges, Blood, Surgical
Appliances, Medicines & Drugs, diagnostic ,materials & X-ray, dialysis,
chemotherapy, Radiotherapy cost of pacemaker, artificial limbs & cost
of Organs and similar other expenses
28000 16800 12800 9000
ii) Domiciliary Hospitalisation Benefits (Non-Surgical treatment
only)
1. Medical practitioners. consultants & specialists fees
for visits etc.
6000 3500 2500 1600
2. Blood, Oxygen, Diagnostic Materials, X-ray, Employment of
qualified Nurses, Medicines and Drugs and similar expenses.
7500 4500 3000 2000
A. Group Discount:
The group discount is permissible as per the following scale depending upon
the total number of insured persons covered under the Group Policy at
inception. Increase/decrease in the size of the group during the currency of
the policy is permissible. The final Group Discount (Increase/decrease) will be
adjusted on the basis of the size of the group existing on the last day of the
policy period provided the policy is renewed for the next 12 month.
No. of Persons insured Under Group Discount %
First 100 Persons 15
Next 400 Persons 20
Next 500 Persons 25
Next 4000 Persons 30
Next 5000 Persons 35
Next 15000 Persons 40
Next 2500 Persons 50
Over & Above 66-2/3
B. Bonus/Malus:
(i) Low Claim Ratio Discount (Bonus):
Low Claim Ratio Discount at the following scale will be allowed of the tota1
premium at renewal only depending upon the incurred claims ratio for the
entire group insured under the Group Mediclaim Policy for the preceding 3
completed years excluding the year immediately preceding the date of
renewal. Where the Group Mediclaim Policy has not been in force for 3
completed years, such shorter period of completed years excluding the year
immediately preceding the date of renewal will be taken into account.
Incurred Claims Ratio Under the Group
Policy. Discount %
Not Exceeding 60% 5
Not Exceeding 50% 15
Not Exceeding 40% 25
Not Exceeding 30% 35
Not Exceeding 25% 40
(ii) High Claim Ratio Loading (Malus):
The total premium payable at renewal of the Group Policy will be loaded at the
following scale depending upon the incurred claims ratio for the entire group
insured under the Group Mediclaim Policy for the preceding 3 completed years
excluding the year immediately preceding the date of renewal. Where the
Group Mediclaim Policy has not been in force for the 3 completed years, such
shorter periods of completed years excluding the year immediately preceding
the date of renewal will be taken into account.
Incurred Claims Ratio Under the Group
Policy. Loading %
Between 80% and 100% 25
Between 101% and 125% 55
Between 126% and 150% 90
Between 151% and 175% 120
Between 176% and 200% 150
Over 200% Cover to be reviewed
NOTE : Incurred claim would mean claims paid plus claims outstanding in
respect of the entire group insured -under the policy during the relevant
period.
(20.1.10) Sub: Introduction of Group Mediclaim Scheme for the pensioners of CSIR, their spouse and dependent children.
In continuation of this office letter of even number dated 29.2.92 forwarding
therewith the modalities of the Group Mediclaim Scheme received from the
Oriental Insurance Company Ltd. enumerating the salient features of the
scheme and this office letters of even number dated 15.5.92 and 17.12.92
requesting to forward the options received in favour of this scheme early, I am
directed to state that it has been decided to introduce the Group Mediclaim
Scheme w.e.f. lst March, 1993 for the pensioners of CSIR, their spouse and
dependent children.
The options -received from the respective Labs./lnstts. are being forwarded to
the Oriental Insurance Company Ltd. (OIC) for processing the membership
under this scheme as per terms and conditions already circulated to the
Labs./lnstts.
As OIC has agreed to grant the Group Discount on the basis of total
membership from all Labs./lnstts. instead of treating each Laboratory as a
separate unit, the list of persons who have exercised their option in favour of
this scheme from your Laboratory is being forwarded to OIC.
As payment of premium depending upon the classification of category
based on the post held before retirement is required to be made by first week
of March, 1993, you are requested kindly to contact the pensioners/their
spouse/dependent children for getting from them the payment of half the
premium per person prescribed for each category so that after including 50%
of the premium from your own funds, full payment of premium could be sent to
OIC by 1st week of March, 1993. Ale Scheme will come into operation only
after receipt of premium by OIC from your Labs./Instt. in respect of the optees
and membership of each optee shall be confirmed by OIC to each individual
under intimation to you.
The OIC shall be functioning as a single-window service for all the Labs./Instt.
and thereby each Lab./lnstt. should remit the premium in respect of each optee
to OIC direct as well as send the claim papers direct to OIC for settlement as
per Scheme. Though only one policy shall be issued in respect of all the
Labs./Instts. by OIC in favour of CSIR Hqrs. but it will not affect the channel of
remittance of premium and settlement of claims in respect of each Laboratory
direct with OIC.
The OIC has allowed a period of two months from 1st March, 1993 for arriving
at the Group Discount i.e. the Group Discount shall be admissible on the basis
of number of optees existing as on 1.5.93 and the final Group Discount after
taking into consideration any addition/ deletion of an optee during the year,
shall be intimated at the time of renewal of this Scheme after one year. It may
be made clear that addition of any optee can be made at any stage during the
currency of the Scheme and in case of deletion from the membership of this
Scheme due to death, pro-rata refund will be given by OIC through the
Laboratory.
It may, however, be made clear that each beneficiary shall have to pay
separate premium for becoming the member of this scheme on payment of
premium as prescribed for the category. Though initially the payment of
premium shall be made per beneficiary according to the category but benefit of
Group Discount and Bonus/Malus shall be calculated at the time of renewal of
this Scheme after expiry of one year.
From the above, it may kindly be seen that Group Discount is admissible on
the number of optees for this Scheme, it is requested that the Scheme may
kindly be given wide publicity amongst the pensioners/their spouse/dependent
children of your Lab./lnstt. in order to enrol the maximum number of optees to
avail more and more Group Discount for the beneficiaries on the whole. It is
possible that you may face some difficultly in the beginning in the operation of
this Scheme but you are welcome to seek the clarification from OIC direct
under advice to CSIR.
A list of optees belonging to your Labs./lnstts. is enclosed for your information
and necessary action with a request to kindly contact the pensioners/their
spouse/dependent children so that half the premium for each category could
be collected from them by 3rd week of Feb., 1993 to enable you to send the
full premium, as explained above, to OIC in respect of each beneficiary by first
week of March, 1993.
(CSIR Letter No: 17(1)/91 -E.II, dated, 4th Feb., 93.)
(20.1.11) Sub: Medical facilities for the retired CSIR Pensioners.
The CSIR pensioners residing in Delhi are presently covered under the CGHS
Scheme and, therefore, get all the medical facilities including hospitalisation
etc, as available to the serving employees. However, as the CSIR is not
covered under the CGHS Scheme for stations other than Delhi, pensioners
residing outside Delhi do not get full medical facilities at par with their
counterparts in Delhi. This has been engaging the attention of CSIR for quite
some time. The Director-General, CSIR with the concurrence of Financial
Adviser, CSIR has now been pleased to decide that CSIR dispensaries of all the
National Labs./lnstts. (other than Delhi) may be treated at par with the CGHS
dispensaries so that the CSIR pensioners residing outside Delhi may get the
same facilities as available to Govt./CSIR pensioners residing in
Delhi. Accordingly, the CSIR Pensioners who either are already enrolled or
may wish to enroll themselves with the dispensaries at Labs./Instts. (other
than Delhi) shall now be eligible for medical treatment and reimbursement as
applicable to the Govt. pensioners covered under CGHS Scheme.
In terms of the existing instructions issued by the Govt. of India on the
subject, no reimbursement shall be admissible to the pensioners for OPD
treatment at the Govt./Recognised hospitals and the medicines prescribed by
the specialists of such hospitals are to be procured and supplied by the
dispensaries. As regards indoor treatment, the medical reimbursement shall
be admissible provided the patient is referred for specialist treatment by the
Medical Officer-in-charge of the CSIR dispensaries. Reimbursement of such
claims shall be regulated under CCS (Medical Attendance) Rules as applicable
for taking indoor treatment at the Govt./recognised hospitals.
It is requested that the above decision may kindly be given wide publicity and
also be brought to the notice of all the Pensioners drawing pension through
your Laboratory.
(CSIR Letter No: 17/1/91 -E.II, dated, 8.11.1994.)
(20.1.12) Group Mediclaim Scheme - regarding renewal thereof.
The Governing Body of CSIR at its 138th Meeting held on 26.5.1995 has
accorded its approval to the renewal of Group Mediclaim Scheme for a
further period of one year w.e.f. 1.4.1995 to 31.3.1996 on the existing
terms and conditions. The above decision may kindly be brought to the
notice of all concerned in your Lab./Instt. their information. guidance and
necessary action. (CSIR letter No. 17/1/91 -EII, dated, 14th June, 1995)
19. Management/ Research Councils
19. Management/ Research Councils
19.1.1 Working of the Executive Committees of National
Laboratories/Institutes.
19.1.2 Working of the Executive Committees of National
Laboratories/Institutes.
19.1.3 Working of the Executive Committees of National
Laboratories/Institutes.
19.1.4 Meeting of the Research Councils.
19.1.5 Functioning of Management Councils/Research Councils - Agenda
for Management Council/Research Council meetings.
19.1.6 Meetings of the Research Councils/Management Councils
19.1.7 Some of the Directors have represented to me that .....
19.1.8 Constitution of Management Council - Powers & Functions
19.1.9 Functioning of Management Councils/Research Councils -Agenda
for Management Council/Research Council meetings.
19.1.10 Procedure for preparation of Agenda notes for the meetings of the
Governing Body of CSIR.
(19) Management/ Research Councils
(19.1.1) Working of the Executive Committees of National Laboratories/Institutes.
Consequent upon the introduction of revised Rules and regulations with effect
from 10.8,1973, The Executive Councils in Laboratories/Institutes have been
replaced by Executive Committees. According to Rule 71 of the Rules &
Regulations of CSIR, the Executive Committees of the National
Laboratories/Institutes are responsible for the control and general direction of
the Laboratory with in the frame work of the Rules & Regulations and
directives issued from time to time by the Governing Body /Society. For
efficient functioning of Executive Committees and in order to have meaningful
interaction between the Laboratories and the CSIR Headquarters, the following
guidelines are laid down:-
1. In accordance with Rule 74, the Governing Body or Director-General as its
Principal Executive Officer may review/amend any of the decisions of the
Executive Committees, and pass such orders as considered necessary, which
shall be binding on the Executive Committees. He is also a permanent invites
for the meeting of the Executive Committees. Whether he is able to attend a
meeting or send his representative, it is necessary to put forward the
considered views of the Headquarters on various items of Agenda. This means
that agenda papers should be received sufficiently in advance. Twelve copies
of the agenda for the meetings of the Executive Committees may please be
sent at least 15 days in advance to the CSIR Headquarters so that the views of
DG-CSIR and Headquarters, if any, are made available to the Executive
Committees before the meetings.
2. The Agenda for the meeting of the Executive Committees may be drawn up
in three parts, viz
i) items which are within the competence of the Executive Committee and
within the sanctioned budget estimates.
ii) items which require approval of Director- General / Vice-President and
or reference to Finance or other Ministries/authorities.
iii) items for information.
3. Proposals for creation of non-technical posts may please be discussed
with CSIR Headquarters before they are placed before the Executive
Committee.
4. Proposals for creation of posts of Scientist 'E' and 'F' may be discussed by
the Director with the DGSIR before they are placed before the Executive
Committee.
5 . In order to have uniformity in the various Laboratories/Institutes of the
CSIR, proposals regarding new designations, changes in designations
/conversion of posts may also be discussed with the CSIR Headquarters before
these are placed before the Executive Committee.
6. It would be appreciated that mention about the proposals at 3,4*and 5
having been discussed be invariably made in agenda note.
7 . Twelve copies of the final proceedings of the meetings of the
Executive Committee may be, sent to CSIR.
8 . The Director of the Laboratory/Institute as Chairman of the Executive
Committee will approve of the proceeding of the meetings of the Executive
Committees. However, according to Rule 74, the decisions of the Executive
Committee may be reviewed/amended by the DGSIR if nothing is heard from
the DGSIR within a fortnight after the receipt of the proceedings in the CSIR, it
may be assumed that the DGSIR has no comments to make. While action to
implement the decisions of the Executive Committee may be taken, items
requiring the approval of the higher authorities should be referred to CSIR
Headquarters separately.
9. Administrative Officer of the Laboratory will be held personally
responsible for the proper observation of the above instructions.
10. In the internalised set up of the Laboratories, the DG-CSIR expects the
Administrative Officer/Accounts Officer to guide and advise the Director on
administrative and financial matters properly.
11. Instructions regarding working of the Executive Councils already issued
from time to time may also be kept in view.
(CSIR letter No.5/1/70-CTE, dated, 9th Jan., 1974)
(19.1.2) Working of the Executive Committees of National Laboratories/Institutes.
Reference para 8 of this office letter No.511/70-CTE dated 9th January, 1974
on the above subject which inter-alia states "If nothing is heard from the DG-
CSIR within a fortnight after the receipt of the proceedings in the CSIR it may
be assumed that the DG-CSIR has no comments to make."
While every effort is made to see that the proceedings of the meeting of the
Executive Committees are reviewed within the stipulated time and
observations communicated to the Laboratory concerned, it has not been
possible to adhere to the above schedule in many cases for the simple reason
that complete Agenda papers are not received in time. It has been observed
that the supplementary items are placed before the Executive Committees on
the table, copies of which are usually not forwarded to the CSIR. Agenda
Notes on the Supplementary items have to be called for from the Laboratory
concerned on receipt of the Proceedings and hence the delay in reviewing the
same.
In view of the position explained above it has been decided that the words 'a
fortnight' occurring in line seven of para 8 of our letter dated 9.1.1974 referred
to above may be substituted with the words 'a month'. While every effort will
be made to communicate comments on the Proceedings as expeditiously as
possible, it will be appreciated if the National Laboratories/Institutes could
kindly ensure that complete papers are sent to the CSIR in time.
(CSIR letter No.5/1/70-CTE, dated, 16th Jan., 1975)
(19.1.3) Working of the Executive Committees of National Laboratories/Institutes.
I am to invite your attention to para-1 of this office letter No.5/1/70-CIE. Dated
9.1.1974 on the above subject wherein it was required that 12 copies of
Agenda for the meetings of the Executive Committees, should be sent to this
office at least 15 days in advance so that the views of the DG-CSIR, if any, are
made available to the Executive Committees before the meetings.
It has, however, been observed for some time past that certain
Laboratories/Institutes are not strictly adhering to these instructions inasmuch
as that Agendas were received in this office 3 to 4 days in advance of the
meetings with the result that the CSIR was either unable to send its comments
or had to do the last minute hurry in communicating its comments by
telegram. It has been also observed that supplementary items sometimes
exceeded the original agenda and only one copy thereof is sent to this office at
the last minute or are placed on the table. This leaves no room for the CSIR to
examine and send its comments before the meetings of the Executive
Committees.
It will therefore be very much appreciated if you could kindly ensure that 12
copies of agenda papers for the meetings of the Executive Committees etc. are
sent to CSIR Headquarters, sufficiently in advance in future so as to reach this
office minimum 15 days in advance of the meetings so that the items could be
properly examined and comments, If any, sent. It may also please be ensured
that supplementary items should as far as possible be avoided and if it
becomes necessary and unavoidable, barest minimum items may only be
placed before the Executive Committee and 12 copies of such items should also
be sent to this office well in advance of the meetings of the Executive
Committees.
(CSIR letter No.5(12)/76-CTE.. dated. 4th Oct., 1976)
(19.1.4) Meeting of the Research Councils.
Some of the Labs/Instts. have been making inquiries as to the number of
meetings of Research Council to be held in a year. It is clarified that the
Research Councils shall meet not less than two times in a calendar year.
(CSIR letter No.8(1)/88-CTE., dated, 19th August, 1988)
(19.1.5) Functioning of Management Councils/Research Councils - Agenda for Management Council/Research Council meetings.
1 . CSIR has been, from time to time, stressing upon the
Laboratories/Institutes to ensure timely submission of agenda papers for
the meetings of Management Councils/Research Councils (three weeks in
advance) so that the Comments of the CSIR thereon could be
communicated in time for placing before the M.C./R.C. for its
consideration. It has, however, been observed that in a number of cases
these instructions have not been followed inasmuch as the agenda papers
were received just a few days in advance of the meetings and sometimes
even after the meeting has been held.
2. 'The agenda papers received from the National Laboratories/Institutes
are circulated to various Sections/Divisions in CSIR for their comments
which are collected, consolidated and then put up to the competent
authority for consideration before these are communicated to the
National Laboratories/Institutes. Adequate time is, therefore, required
for study of agenda papers at the CSIR Headquarters.
3. It has also been observed that many Labs./lnstts. are putting up too
many items of importance as Supplementary items in the Management
Councils/Research Councils meetings. In this connection, it would be
appreciated that for examination of these supplementary items in various
Division/Sections of CSIR Hqrs., sufficient time is needed. In most of the
case of supplementary items, the time left with the CSIR Hqrs. for
assessment is too short and as a result. the matters are placed before
M.C./R.C. without CSIR's comments. It is, therefore, requested that putting
up of supplementary item in management Council & Research Council
meetings may, as far as possible, be avoided.
4. The Agenda should invariably include a separate item relating to report
of follow-up action on the minutes/decisions of the previous meetings.
5. One copy each of the Agenda papers and the proceedings may be sent
direct to the Financial Adviser, CSIR.
6. In some cases, such as creation of posts transactions in immovable
property procurement of vehicles, etc. and items as listed in Bye-law 18 of
the CSIR Rule & Regulations, where specific approval of the CSIR is
required, it is reiterated that mere inclusion of such proposals in the
Agenda of M.C./R.C. approval thereof in the proceedings and absence of
any comments thereon by the CSIR, should not be construed as tacit
approval of the CSIR. In all such cases, where specific approval of CSIR is
required, the proposals should be sent to CSIR after recommendations of
the M.C./R.C. wherever required, with all the details, for obtaining approval
of the competent authority. Only when such approval is received action
should be taken to implement the recommendation/decision of R.C./M.C.
7. In view of the above, it is again stressed that 15 copies of the agenda
papers for the meetings of the Management Councils/Research Councils
may be sent to CSIR Hqrs. sufficiently in advance so as to reach this office
atleast 3 weeks before the date of the meeting, to enable us to examine
the items properly and send the comments in time.
(CSIR letter No.8(1)/9 1 -CTE., dated, 2nd July, 1991)
(19.1.6) Meetings of the Research Councils/Management Councils
In accordance with the constitution of Research Councils and Management
Councils, The Director-General, CSIR, or his representative/nominee is a
permanent invitee to the meetings of the RC/MCs. It has come to notice that in
the Minutes of the meetings of the RCs and MCs of various Labs./Instts., the
absence of DG's representative/nominee is also recorded when he is unable to
attend the meetings. It has been felt that since the DG or his
nominee/representative is only an invitee to the meetings and is not a full
fledged member of RCs/MCs, it is not necessary that his absence may be put on
record. However, whenever DG or his representative/nominee attends the
meetings. his presence may be duly recorded. It is requested that the above
guidelines may kindly be brought to the notice of the conveners of the
RCs/MCs of your Labs./Instts., for necessary action.
(CSIR letter No.8(1)/91 -CTE., dated, 12th July, 1991)
(19.1.7) Some of the Directors have represented to me that the comments from CSIR-HQ on the minutes/agenda of MCs/RCs are at times delayed or are routine in nature and some of the comments tend to impinge upon the Independent functioning of the MCs/RCs. The matter was discussed in detail at CSIR HQ and I have asked my officers to send their comments in time and that the comments should be precise in nature and relevant without affecting independent functioning of the MCs/RCs .
In this regard I would, however, seek your cooperation also in ensuring that
the agenda notes of the MCs/RCs are sent to the Headquarters' office
sufficiently in advance so that comments from HQ if any, are sent after due
consideration and routine comments are avoided. I would also request you to
ensure that the number of supplementary items should be as minimal as
possible. As far as possible Supplementary Items involving any major policy
issue or having significant financial implications should be avoided as in such
cases CSIR-HQ does not get an opportunity to furnish its considered views
which may be useful in taking decision on such matter. Similarly, the minutes
of MCs/RCs meetings should be sent to the CSIR-HQ as early as possible after
the meetings. 1 have passed on the instructions that if no comments are sent
from CSIR-HQ within a month of the receipt of the minutes of the MCs/RCs, the
laboratories shall be free to implement the decision taken in RCIMC meetings.
I would also like to draw your attention to the provisions contained in Rule
62 to 67 of the Memorandum of Association, Rules and Regulations and Bye-
laws of CSIR which deal with the constitution, functions and powers of
MCs/RCs. I would request you to ensure that only matters which fall within the
powers of MCs/RCs respectively should be placed before such Councils in their
meetings for approval. The items which do not fall within the powers of these
two Councils should be referred to CSIR-HQ for appropriate decision.
(CSIR D.O. No. 1(83)/86-Finance, dated, the 13th March, 1992)
(19.1.8) Constitution of Management Council - Powers & Functions
Reference your letter No. 196(1)/MC/88 dated 21st September, 1988 on the
above subject. It is to state that the Powers of Management Council shall be
that which are not explicitly delegated to Director or the Research Council.
(CSIR letter No.8(1)/88-CTE, dated 8th November, 1988)
(19.1.9) Functioning of Management Councils/Research Councils -Agenda for Management Council/Research Council meetings.
Reference this office letter of even number dated 2.7.199 1. The instructions
conveyed in the letter referred to above are not being followed strictly by the
lab./lnstt. It is, therefore, reiterated that 15 copies of agenda papers of MC
meeting should be sent to CSIR HQ sufficiently in advance i.e. 3 weeks in
advance of the date of the MC meeting.
It is also requested that one copy of the Agenda papers may please be sent to
Financial Adviser, CSIR invariably 3 weeks in advance of MC meeting so that
the comments at Agenda stage can be conveyed to labs. before the meeting of
MC takes place and 15 copies of the proceedings be sent to CSIR within a
reasonable time for review.
(CSIR letter No.8(1)/88-CTE, dated 30th September, 1991)
(19.1.10) Procedure for preparation of Agenda notes for the meetings of the Governing Body of CSIR. .
In suppression of all previous orders on the subject the following procedure
shall henceforth be followed for preparation of Agenda notes for the meetings
of the Governing Body:-
1. An agenda item may be initiated either by the Heads of National
Laboratories /Institutes or by the Heads of Divisions/Units at CSIR
Headquarters.
2. The Heads of Laboratories/Institutes shall send the agenda item to CSIR
Headquarters where it will be examined by the Division/Unit concerned with
that matter.
3. The Divisions/Units at CSIR Headquarters will prepare notes on agenda
items initiated by them and on those received by them from the National
Laboratories/Institutes.
4. The agenda notes shall be prepared in the format as per Annexure- I.
5. The Heads of Units/Divisions shall submit the agenda notes to the DG-
CSIR for his approval. All proposals bearing financial implications will be routed
through the Internal Financial Adviser of CSIR, and in the penultimate para of
the agenda note it will be mentioned that clearance of the Internal Financial
Adviser has been obtained. Where considered necessary, DG-CSIR may also
consult Member (Finance), CSIR, before according his approval.
6. After DGSIR's approval, the file will be sent for perusal to Vice-president,
CSIR by the Division/Units concerned.
7. When the item has been approved by DG-CSIR and perused by Vice-
President, CSIR, 2 fair copies of the notes duly signed by the Head of the
Division /Unit will be sent to Committee Section for inclusion in the agenda for
the next meeting of the Governing Body. Each item will be accompanied by a
forwarding note as per Annexure-2.
8. The above shall be a continuous process. The National Laboratories
/Institutes and Division/Units at CSIR Headquarters shall go on processing the
items to be included in the agenda for the Governing Body as and when the
need arises, and forward the same to Committee Section as soon as these are
duly approved by DG-CSIR, and perused by Vice-President, CSIR. They need
not wait for the announcement of the date of the meeting of the Governing
Body.
(22) Pay Fixation
(22.1) Fixation of initial Pay under F.R. 27.
(22.1.1) Of late a large number Of recommendations for appointment Of candidates at higher initial pay than the minimum of the scale are being received in this office.
(22.1.2) Advance increments to departmental candidates.
A question has been raised whether advance increments can be given to
depart ental candidates
Also on the recommendation of Selection Committee as decided in sub-para
3 of this office letter No.6(4)/63-PC, dated 28-1-1964 in the case of outsiders.
This matter was considered by the Governing Body of the Council of Scientific
& Industrial Research at its meeting held on 5-11-1960 and extracts from the
proceedings of the meeting are quoted below for information:-
"After detailed discussion, the Governing Body decided that normally
fixation of initial pay should be done in accordance with rule but in
exceptional cases higher initial pay may be given as recommended by the
Selection Committee for departmental candidates. In all such cases, the
Selection Committee should record in some detail the special reasons which
in their opinion merit the grant of higher initial pay as proposed."
(CSIR letter No.6(4)/63-PC, dated, the 11 th June 1964)
(22.1.3) The Governing Body of the Council of Scientific and Industrial Research at its meeting held on 23rd, March, 1966 decided that the initial pay of departmental candidates selected for appointment to higher scientific posts on the recommendation of Selection Committees and on the basis of open advertisement should normally be fixed in accordance with rules, but in exceptional cases higher initial pay may be sanctioned as recommended by Selection Committee for departmental candidates. It was also decided that in all such cases, the Selection Committees should record in some detail the special reasons which in their opinion merit the grant of higher initial pay.
It has been noticed from the records of the proceedings of the various
Selection Committees that the following stereotype recommendation is
invariably recorded:
"In view of his high qualifications, experience and good performance in the
interview, the Selection Committee recommends grant of advance increments
to the candidate"
What is striking is the uniformity of this recommendation from most selection
Committees. You will kindly appreciate that the Ministry of Finance are not
happy to sanction higher pay on such general recommendations. I, therefore,
suggest that cases where advance increments above those normally permitted
under the rules are recommended, specific statement should be made on the
following lines:-
1. the qualifications and experience expected., and what are the
superior qualifications the candidate possesses;
2. in what manner the experience of the candidate is superior;
3. performance of the candidate may be described in terms of display of
special knowledge or keenness of intellect, etc. In case of actual tests,
such as the drawing or workshop jobs, some indication may be given of
the standard of performance. I have given the above only as
examples. There may be other ways in which outstanding qualities of
candidates meriting advance increments could be stated.
I hope that in future justification for grant of advance increments may be
recorded on the lines indicated. This will help us a great deal in obtaining
sanction of the authorities concerned.
(CSIR letter No.3(10)/66-E.I. dated. the 11th May 1966)
(22.1.4) Delegation of Powers to Heads/Directors of National Laboratories /Institutes /Organisation-Grant of Advance Increments-Departmental Candidates.
Reference CSIR Letter No.6(4)/63-PC dated 11th June, 1964. In accordance
with the provisions of Bye-law 80, the Director-General, Scientific & Industrial
Research with the approval of the Vice-President, CSIR has been pleased to
delegate to the Heads of Laboratories/Institutes/Organisations, his power for
grant of advance increments not exceeding three increments to departmental
candidates appointed against scientificposts upto the rank of SSO 11(that is,
Scientist B) on the recommendation of the Selection Committee duly
constituted by the Governing Body in the letter referred to above. The grant
of advance increments to departmental candidates will not, however, be
admissible, in respect of any post other than scientific.
The above delegation of power shall be for a period of two years from the
date of issue of this letter. Advance increments should be granted to
departmental candidates only in exceptional cases. A review of the above
delegation of power will be undertaken at the end of two years.
(CSIR Letter No.3(1)/65-CTE, dated, the 28th June, 1968)
(22.1.5) Grant of advance increments to departmental candidates.
The Grant of advance increments to departmental candidates appointed
against technical posts on the recommendation of the Selection Committees in
deserving cases is permissible but it has to be approved by the Director
General, Scientific & Industrial Research.
(CSIR letter No-. 5(25)/68-E.I. dated. the 24th Sept., 1968)
(22.1.6) Grant of advance increments to departmental candidates.
The proposals for grant of advance increments to candidates appointed
against the posts of Scientists BI, AI, Senior Technical Assistant and Junior
Technical Assistant are to be referred to the CSIR for approval of the Director-
General, Scientific & Industrial Research, in terms of this office letter No.
5(25)/68-E.I. dated the 24th September, 1968.
(CSIR letter No.5(25)/68-E.I, dated, the 6th November, 1968)
(22.1.10) Advance increments to departmental candidates.
Reference CSIR Circular letter No.6/4/63-PC dated 11-6-1964, incorporating
extracts from the proceedings of the meeting of the Governing Body of the
CSIR held on 5.11.1960 regarding grant of advance increments which is self-
explanatory. The operative part of the decision of the Governing Body's
aforesaid proceeding is reproduced below :-
"After Detailed discussion, the Governing Body decided that normally
fixation of initial pay should be done in accordance with rules but in
exceptional cases higher initial pay may be given as recommended by the
Selection Committee for departmental candidates. In all such cases, the
selection Committees should record in some detail the special reasons which
in their opinion merit the grant of higher initial pay as proposed."
2. This question again came up for re-examination in the CSIR Headquarters
recently and the position is explained as under: -
i) Under the normal rules grant of advance increments to the departmental
candidates simultaneously with their promotion to the next higher grade
is not permissible, especially as they shall be getting not only higher
initial pay but also a higher pay-scale which will open out a more
promising vista in their official careers.
ii) The reasons generally given by the Selection Committees in support of
their recommendations for advance increments are "excellent knowledge
of their subject" and/or "excellent performance at the interview". It as
felt that while undoubtedly make an employee entitled to accelerated
promotion to a next higher grade, that should not entitle him to an
additional advantage of a higher stage in the same I grade, especially
when his activities continue to be in the same laboratory and no change
of place is involved.
3. While it is not intended that there should be a blanket ban on the grant
of advance increments to departmental candidates on their promotion to
the next higher post, such grants/recommendations should be restricted
to really exceptional and rare cases and only in those situations where
the pay fixed under the normal rules would either give no or only a
meagre advantage to the person concerned as compared to the lower
post held by him or where the candidate has such exceptionally
outstanding performances and/or work to his credit as would warrant not
only promotion but also grant of advance increments by way of
recognition of his work, which should then be specifically referred to by
the Selection Committee. Such Cases when recommended to this office
may also kindly be got accompanied by the CR folders of the concerned
person along with other relevant documents.
4. Director-General, Scientific & Industrial Research shall be glad if you
could kindly apprise the Members and the Chairman of your Selection
Committee about these broad guidelines so that the matter's duly kept in
view while finalising their recommendations on the concerned
candidates. 'his will enable him to avoid, as in certain cases at present,
the painful necessity of having to disagree with or whittle down the
recommendations of the Selection Committees despite his highest
personal regard for the distinguished Members forming them. The D.G.
also expects that Directors of the Labs. and Members of the Committees
will not misunderstand the exercise by him of power of moderation of
such recommendations which is invariably done in a most objective
manner and with due regard to the totality of circumstances in a given
situation and the overall norms of the C.S.I.R.
(CSIRIetterNo.17(100)/77-EII, dated, the dated 14th June, 1977.)
(22.1.11) Grant of advance increments to candidates selected for appointment in the National Labs./Instts.
In respect of a case for grant of advance increments to a candidate
selected for appointment in a laboratory, as recommended by the Selection
Committee, the DGSIR has made the following observations:-
"The guidelines for advance increments require that these be given in
exceptional and rare cases". In such cases the exceptionally outstanding
performance/work should be referred to specifically in the minutes of the
Selection Committee. The statement "in view of his overall achievements,
excellent performance at the interview" is not specific nor in the class
"exceptionally outstanding."
Selection Committees may be requested henceforth to be specific in giving
details of achievements/performance which they can accept as
"exceptional/outstanding."
It is requested that the above instructions of Director-General may kindly be
kept in view and brought to
the notice of the Selection Committees, considering the grant of advance
increments/higher starting salary.
(CSIR letter No. 17(100)/77-EII, dated, the 21 st Nov., 1978)
(22.1.12) Grant of advance increments.
Reference CSIR letters No. 17(100)/77-E.II dated the 14th June, 1977 and
21.11.78. The question regarding the grant of advance increments to, the
candidates on the recommendations of the Selections Committees has been
considered by the Vice-President, CSIR. It has been observed that in several
cases justification recorded in the Proceedings of the Selection Committees
for grant of advance increments are general and vague. It does not give
clearly argued factual accounts of the merit of an individual which can
unambiguously convince any one of the high quality of the individual for
whom the advance increments have been recommended.
The Vice-President, CSIR has, therefore, directed that the Selection
Committees should, in future, be given explicit written instructions to spell
out in some detail, while making their recommendations, the merits of the
candidate justifying preferential treatment for grant of advance increments,
so that it can unambiguously establish and convince any one of the high
quality of an individual for whom the advance increments have been
recommended.The above instructions are brought to your notice for guidance
and strict adherence.
(CSIR letter No.3(27)/78-E.II, dated, the 12th Nov., 1980)
(22.1.13) Subject. Delegation of powers.
In accordance with the provisions made in the Hand Book on Powers of
Heads of Departments circulated by CSIR, the Heads of National Labs./lnstts.
are authorised to grant advance increments not exceeding three to
departmental/outside candidates on their appointment against scientific
posts upto the rank of Scientist-B, B-1 and other posts of corresponding
ranks, on the recommendations of the Selection Committee duly constituted
by the Competent authority. This decision was taken at the time when the
Directors of the National Labs./Instts. were empowered to make
appointments to scientific and technical posts upto the level of Scientist-'B'.
The above delegation to the Heads of Labs./lnstts. has been reviewed in
consideration of the fact that the Directors/Heads of the National
Labs./lnstts. are now empowered to make appointments upto the rank of
Sci-'EI'/ 'E.II'. DGSIR has accordingly been pleased to authorise the Heads of
the National Labs./Instts, to exercise the power to grant increments not
exceeding three to the departmental and/or outside candidates in respect of
all posts (Scientific & Technical) upto the level of Scientist EI/EII, subject to
the conditions laid down by CSIR from time to time on the subject.
(CSIR letter No. 14(25)/82-E.II, dated, 6th Jan., 1983)
22.1.14) Grant of advance increments.
It has been noted from time to time that advance increments are
sanctioned without reflecting the outstanding merit of the candidates in the
proceedings as stipulated in various communications issued by CSIR from
time to time. A few communications issued on this behalf are indicated
below:-
(a) CSIR Letter No. 6/4/63-PC dated 11.6.1964.
(b) CSIR Letter No. 17/100/77-E.II dated 14.6.1977.
(c) CSIR Letter No. 17/l00/77-E.II dated 2.11.1978.
(d) CSIR Letter No. 3/27/78-E.II dated 12.11.1980.
The matter regarding grant of advance increments to outside candidates
recommended by the Selection Committee against the advertised post has
again been reviewed in CSIR. It has been decided that whenever an outside
candidate is selected/appointed, advance increments if recommended by the
Selection Committee on the merit of the candidate may normally be limited
to three only if the case of the candidate merits for grant of increments and
regulated under the powers delegated to Directors/Heads of the
Laboratories/Institutes. CSIR may be approached for further increments
only if a contingency of protecting the emoluments drawn by the candidate
in his previous position arises.
The Laboratories/Institutes are requested once again to strictly follow the
instructions issued from time to time on the above subject.
(CSIR letter No.5(45)/81 -E.II, dated, the 13th Feb., 1984)
(22.1.15) Higher Initial pay to candidates possessing First class B.Tech. (Engineering) Degree and M. Tech. (Engg) Degree.
(22.1.16) Reference CSIR Memorandum number CSIR/PIC/73/5 dated 12.3.1974 on the above subject. The Governing Body of the CSIR at its meeting held on 26th February, 1974, has approved of the following --
i) First Class M.Sc./B.Tech.(Engg.) and B.E./B.Sc.(Engg.) of
the same duration of education as that of M.Sc. B.Tech.
(Engg.) and.B.E.1M.Phann.(Degree Course of atleast 5 years
duration after Higher Secondary) and M.Tech.(Engg.), when
appointed as Jr. Scientific Assistant/Jr. Technical
Assistant/Jr.Mechanical Assistant in the revised scale of
Rs.425-15-500-EB-15- 560-20-700 would start at Rs. 485/-
per month.
ii) A science Graduate/Diploma Holder in any branch of
engineering when appointed to the post of Junior,
Laboratory Assistant would start at Rs.340/- p.m. in the
revised Scale of Rs. 260-8-300-EB-8-340- 10380-EB-10- 430.
iii) Wherever rules exist for grant of advance increments to
particular categories on acquiring higher proficiency etc.,
Jr. Stenographers on showing higher speed in Shorthand,
they will continue.
The orders at (i) & (ii) are effective with effect from 1. 1. 1973. Persons
who were appointed on or after; 11.1973 as (a) Jr. Scientific
Assistant/Jr.Technical Assistant/Jr. Mechanical Assistant and
given the higher start of Rs.250/- in the scale of Rs.210-425 and
(b) Junior Laboratory Assistant on a higher start of Rs. 150/- in
the scale of Rs. 110-200 will be entitled to the higher start of
Rs.485/- in the scale of Rs.425-700 (revised) and Rs. 540/- in the
scale of Rs. 260-430 (revised) respectively from the date of
their appointment.
(CSIR letter No. 17/65/74-E.II, dated, the 3rd June, 1974)
(22.1.17) Higher Initial start to First class MSc./B.Tech. (Engg.) and B.E./B.Sc. (Engg.) etc. candidates on their appointment as Senior Laboratory Assistant.
The question of grant of higher initial start to first class
M.Sc./B.Tech.(Engg.) and B.E./B.Sc.(Engg.) of the same duration of
education as that of M.Sc., B.Tech.(Engg.) and B.E./M.Pharm.
(Degree course of at least 5 years after higher secondary and
M.Tech.(Engg.) on their appointment to the post of Sr. Laboratory
Assistant has been under consideration of the CSIR for some time
past.
The Governing Body of the CSIR at its meeting held on 21.9.77
has approved that a first class M.Sc./B.Tech(Engg.) and B.E./B.Sc.
(Engg.) or equivalent when appointed as Senior Laboratory
Assistant may be given four advance increments (i.e. Rs.428/-) in
the scale of Rs.380-12-440-EB- 1 5-560-EB-20-640.
The Governing Body further approved that the above grant of
higher initial start should also be made admissible to all First Class
M.A. in Natural and Social Sciences.
These orders will be applicable from the date of issue.
(CSIR letter No. 17(65)/76-E.II, dated, the 17th November, 1977)
(22.2) Grant of Higher Initial Pay to Jr.Stenographer.
(22.2.1) Grant of Higher initial pay to the Junior Stenographers in the C.S.LR.
The Governing Body of the CSIR at its meeting held on 16.4.1966 has approved of the following recommendations of the Finance Sub-Committee
1) Stenographers who qualify at a speed of 80 w.p.m. in shorthand may be given the minimum of the scale of Rs.130-300.
2) Those who qualify at a speed of 100 w.p.m,. in shorthand may be given a higher start of 4 advance increments.
3) Those who qualify at speed of l20 w.p.m. in shorthand be given a higher start of 8 advance increments in the prescribed scale1of Rs.130-300.
The decision of the Finance Sub-Committee is primarily with reference to future recruits. However, since this will put future recruits at advantage, compared to the serving Stenographers, it has been decided, in consultation with F.A. to C.S.I.R. that the pay of serving Stenographers who have qualified at a speed of 100w.p.m. prior to 16.4.1966 and whose pay falls below 150/-p.m. may be raised to Rs. 1501-p.m. with effect from 16.4.1966. Similarly the pay of those serving Stenographers who qualified at a speed of 120 w.p.m. prior to 16.4.1966 and whose pay falls short of Rs. 176/- should be raised to Rs. 176/-p.m. with effect from 16.4.1966. Annual increment in both cases would accrue after a full year from the date of such fixation.
The existing Junior Stenographers, who have not qualified at a speed of 100 w.p.m. or 120 w.p.m. in shorthand, may be allowed to take the test along with outside candidates to show the proficiency for earning the benefit of a minimum of Rs. 150/- and Rs. 176/- with effect from the date of the test.
(CSIR letter No. 1(32)/64-E.III, dated, the 18th Feb., 1967)
(22.2.2) Grant of Higher initial pay to Jr. Stenographers in
the C.S.LR.
Reference this Office letter No.1(32)64-E.III dated 18.2.1967 on the above subject. It has been decided, in consultation with Financial Advisor to Council of Scientific & Industrial Research, to extend the benefit of advance increments to serving Jr. Stenographers who qualify or have qualified at a speed of 100 w.p.m. and 120 w.p.m. in shorthand. Serving Junior Stenographers who have qualified or who may qualify at a speed of 100 w.p.m. shall be allowed two advance increments or Rs.1501-p.m. whichever is favourable to them. Similarly, those who qualify at a speed of 120 w.p.m. in shorthand shall be allowed four increments (including two already drawn) for having qualified at a speed of 120 w.p.m. or Rs. 176/-pffi whichever is favourable to them.
This benefit will be admissible to them from 16.1.1966, the date of approval of the scheme by the Governing Body at its its meeting held on 16.4.66.
Those Jr. Stenographers who have not yet qualified at a speed of 100 and 120 w.p.m. will be allowed to take the test to show the proficiency in shorthand once in a year 1st week of January for earning the benefit of
advance increments. 71e advance increments so earned will be admissible from the first of the month following that in which the prescribed examination or test is completed.
This may be brought to the notice of all Jr. Stenographers and their pay fixed accordingly.
(CSIR letter No. 1(32)/61 -E.III, dated, the 2nd Feb., 1968)
(22.2.3) Grant of advance increments/higher initial pay to Junior Stenographers in the CSIR and its National Laboratories/Institutes.
The matter regarding the grant of higher initial pay/advance increments to Junior Stenographers for qualifying at a speed of 100/120 w.p.m. in Shorthand was reconsidered by the Governing Body at its meeting held on 3rd August, 1979. The following decision has, inter alia been taken :-
"After some discussion, the Governing Body approved of the grant of one and two advance increments only in place of four and eight advance increments to the future appointees to the posts of Junior Stenographers and to the existing Junior Stenographers (Ordinary Grade) who hereafter qualify at a speed of 100 and 120 w.p.m. respectively in shorthand. This decision would take effect from 3.8.1979."
The above decision is brought to your notice for guidance and necessary action. The grant of one and two advance increments as above will be regulated in accordance with the instructions contained in the Government of India, Ministry of Finance, New Delhi O.M. No.7(31)-E.III(A)/75 dated 4.10.1975 (incorporated as G.I. decision No. 73 below F.R. 22 in Chaudri's compilation of F.R. and S.R. (Vol.1) - 7th edition).
(CSIR letter No. 1(55)/68-E.III. dated. the 17th Seb., 1979)
(22.2.4) Grant of advance increments/higher initial pay to Junior Stenographers in the CSIR and its NationalLaboratories/Institutes.
Reference this office circular of even number dated 17.9.1979 on the subject cited above. The following amendments may be carried out in the said circular.
The word 'and' used between the words one - two appearing in line two of the relevant Governing Body decision reproduced in the CSIR circular No. 1(55)/68-E.III dated 17th September, 1979 may be substituted by the word 'or' between the words one - two as mentioned above.
(CSIR letter No. 1(55)/68-E.III, dated. the 12th Feb., 1980)
(22.2.5) Grant of higher initial pay to Junior Stenographers in the CSIR.
Reference: 1. No. 1(32)/64-E.III dt. 18.2.1967
2. No. 1 (32)/64-E.III dt. 2.2.1968
3. No. 17 (65)/74-E.II dt. 3.6.1974
4. No. 1(55)/68-E.III dt. 17.9.1979
The issue regarding grant of four and eight advance increments to the serving Junior Stenographers as on 16.4.1966 who had qualified at the speed of 100 and 120 w.p.m respectively in shorthand prior to 16.4.66 or thereafter but before 3rd August, 1979, had been considered by. the Governing Body, CSIR at its meeting held on 3rd August, 1979. The Governing Body after considering the matter, had authorised the DGSIR to take decision in consultation with Member (Finance).
This question has been considered at the CSIR Headquarters and in consultation with the Member (Finance), The DGSIR has been pleased to decide as under:-
Junior Stenographers who were in service in CSIR as on 16.4.1966 and who had qualified in the required Stenographic test at the speed of 100/120 w.p.m., prior to 16.4.1966 or thereafter but before 3-8-1979, may be granted 4/8 advance increments respectively w.e.f. 16.4.1966 or from the date on which they had qualified the test whichever was later. The pay of these Junior Stenographers may be fixed notionally w.e.f. such date. In some cases, two (2) and four (4) advance increments had already been allowed. These shall be taken into account while arriving at the refixed pay. The actual monetary benefit on account of this 'notional' refixation of pay will be admissible from the date of issue of these orders. This should be specifically noted.
3. The pay of the concerned Junior Stenographers may be fixed in consultation with Finance & Accounts Officer/Sr. Finance & Accounts officer of your Laboratory/Institute.
(CSIR letter No. 1(55)/68-E.III, dated, the 30th Jan., 1981)
(22.2.6) Grant of higher initial pay to Junior Stenographer in CSIR and its National Labs./Instts.
Representations have been received from the Junior Stenographer working in the CSIR Headquarters as well as in the Laboratories/Instts. for extending the benefit of advance increment from the date of the meeting of the Governing Body i.e. 3rd August, 1979. The matter has been considered in consultation with Member (Finance). It is, however, regretted that it is not possible to extend the benefit from the date of the meeting of the Governing Body i.e. 3rd August, 1979. It is requested that all the concerned Junior Stenographer may kindly be informed of this decision.
(CSIR letter No. 1(55)/68-E.III, dated, the 24th June, 1982)
(22.2.7) Regarding clarification for fixation of pay of Junior Stenographer.
Reference DO letter number EST.P.21/31023 dated 29.10.1982 from Administrative Officer (S.G.), RRL, Hyderabad to Deputy Secretary (L.A.). The presumption made in letter No. EST-P-21 dated 8.2.1982 with regard to
fixation of pay at Rs.428/- instead of RS.416/- w.e.f. 1.7.1974 is confirmed. The increments already granted are to be taken into account while arriving at the refixed pay and the actual monetary benefit on account of this 'notional' refixation of pay will be admissible from 30.1.1981 only.
Further action in the matter may kindly be taken at your end.
(CSIR letter No.5(17)/82-E.II, dated, the February, 1983)
(22.2.8) Grant of Higher initial pay to the Junior Stenographers in the C.S.LR.
The question of extending the financial benefit of notional fixation of pay with effect from the decision of the Governing Body of the CSIR was considered by the Governing Body at its meeting held on 21st November, 1983. The Governing Body after considering the matter has approved to extend the actual monetary benefit on account of notional fixation of pay as a result of grant of 4/8 advance increments to the in-service Junior Stenographers with effect from 3rd August, 1979 itself, i.e. the date on which the 'Governing Body had earlier accepted this proposal in principal instead of 30th January, 1981.
The arrears admissible to the Junior Stenographers on account of this decision may be paid as early as possible.
(CSIR letter No. 1(55)/68-E.III, dated, the 14th Feb., 1984)
(22.2.9) Grant of advance increments to junior stenographers on qualifying the proficiency test in Shorthand at the speed of 100/200 w.p.m.
In accordance with the standing instructions Junior Stenographers working in CSIR and its National Laboratories/Institutes are entitled to the grant of 1/2 advance increments on their qualifying in the proficiency test in shorthand at the speed of 100/120 w.p.m.
Some of the Junior Stenographers in the Labs./Instts. have already been placed in the special grade of Rs.425-700 after completion of 11 years service in the grade. They could qualify in the above speed only while working in the special grade. Some of the Labs./lnstts. where they have been working recommended their cases for the grant of 1/2 increments to them in the special grade. The matter has accordingly been considered carefully in consultation with Finance Wing of CSIR vis-a-vis Government of India instructions on the subject. It has now been decided that the Junior Stenographers (Special Grade) who qualified/qualifies in the above speed may also be granted 1/2 advance increments in the present grade subject to other conditions as laid down in the scheme itself.
(CSIR letter No. 14(6)/12/82/83-E.II, dated, the 22nd September, 1986)
(22.3) Revision of Pay Scales & Fixation of pay of other
Categories of staff.
(22.3.1) Appointment of Junior Accountants in the C.S.LR. Fixation of initial pay.
The Director-General, Scientific & Industrial Research has been pleased to
decide that all the Junior Accountants appointed in the C.S.I.R. on or after
18.11.1960, after passing the Junior Accountants Examination, who were
allowed an initial pay of Rs. 1801- p.m., will now be allowed an initial pay of Rs.
190/- p.m., in the scale of Rs. 180- 10-290-EB- 15-380-EB- 15-440, from the
date of their appointment as Junior Accountants.
The arrears on this account will be paid to the Junior Accountants concerned.
(CSIR letter No.8(28)/8/64.E.I, dated. the 11th Aug., 1966)
(22.3.2) Appointment of Junior Accountants in the C. S.LR. Fixation of pay.
In continuation of CSIR O.M. No. 8(28)/8/64.E.I. dated 11.8.1966 on the above
subject, the Director General, Scientific & Industrial Research has been pleased
to decide that all the Junior Accountants appointed in CSIR on or after 1. 1.
1973 on qualifying the Junior Accountants Examination may be allowed to draw
an initial pay of Rs. 440/- p.m., in the scale of Rs. 425-15-500-EB-15-560-20-
700, with effect from the date of their appointment as Junior Accountants.
The arrears on this account will be paid to the Junior Accountants concerned.
(CSIR letter No.31(8)/74.E.I, dated, the 23rd June, 1975)
(22..3.3) Recommendations of Sidhu Committee for career development of Administrative staff of CSIR Implementation thereof.
Reference CSIR Order No. 3 (circulated vide No. 33(89)/81 -E I dated
12.11.1981 conveying the decision of the Governing Body re-designating the
post of Junior Accountants in the scale of Rs. 425-750 as Assistant (F&A) in the
scale of Rs. 425-800 and also declaring it a local cadre post, this office has
been receiving clarification from the Laboratories/Institutes, regarding fixation
of pay of the incumbents holding the posts. This matter has been considered in
detail and it has been decided, that the pay of incumbents, holding these
posts. will be fixed under the provisions of FR-23 read with FR 22(a) (ii).
(CSIR letter No.33(90)/82.E.I, dated, the 26th Nov., 1982)
(22.3.4) Appointment of Assistant (Finance & Accounts) in C.S.LR. - Fixation of initial pay.
Reference CSIR O.M. No. 31(8)/74-E.I. dated 23.6.1975. The Junior Accountants
appointed on or after 1. 1. 1973 on qualifying the Junior Accountant
examination shall be given initial pay of Rs. 440/- per month (one advance
increment) in scale of Rs.425-700. The pay scale of the Junior Accountants
(Assistant, Finance & Accounts) was upgraded to Rs. 425-750/-. Subsequently,
on implementation of Sidhu Committee report, the pay scale of the Assistant
(F&A) was fixed at Rs.425-800/- to bring it on par with Assistant (General).
It has been observed that even after implementation of Sidhu Committee
Report with effect from 1.2.1982, initial pay of Assistant (F&A) continues to be
fixed at Rs.440/- (involving grant of one advance increment) which is not
covered by the orders to the extant issued on the subject. It is, therefore,
requested that wherever initial pay has been given at Rs. 440/- to an Assistant
(F&A) on or after 1.2.1982 due to wrong fixation of pay recovery of the same
may kindly be made at your end under intimation to this office.
(CSIR letter No.4(9)/76.E.I, dated, the 2nd Nov., 1987)
(22.3.5) In continuation of this office letter of even number dated 14th July, 1987, on she above subject, I am directed to inform you that various clarifications have been sought by the Labs./Instts. on the various points. These have been examined and necessary clarifications are given below:-
1. Assistant s (F&A) (Spl. Gr.) may be promoted in the scale of Rs.
1,640-60-2600-EB-75-2900 w.e.f. 1/5/1987 irrespective of the fact
whether there is any grade in the Finance & Accounts Cadre or not. On
their turn for promotion as Section Officer (Finance & Accounts), they
will get their normal promotion in the approved grade;
2. The incumbents holding Special Grade Post listed in the above
circular may be promoted to the next grade w.e.f. 1/5/1987 by upgrading
their existing posts and their pay fixed under FR-22(C).
3. While no DPC is required to be constituted for such promotion, it
may be ensured that there is no adverse entry in their CRs for the period
they were placed in the Special Grade and 1/5/1987. It may also be
ensured that no vigilance case is pending or contemplating against
them.
4. Such promotees cannot exercise other option under the Revised
Pay Rules - 1986.
5. Inter seniority of these promotee will continue to remain the same
as on the Special Grade post.
(CSIR letter No.2(178)/A/86-CDN-E-II, dated, the 25th August, 1987)
(22.3.6) Grant of minimum initial pay to departmental Assistants appointed as Section Officer.
The Assistants promoted to officiate as Section Officer in short term vacancy
are also eligible for guaranteed minimum pay of Rs.710/- in the scale of pay of
Rs.650-1200 of Section officer.
(CSIR letter No.33(1)/72-El, dated, the 9th Jan. 1975)
(22.3.7) Grant of additional increments to Section Officer.
The CSIR has decided to implement the orders and instructions contained in
the Ministry of Home Affairs Department of Personnel And Administrative
Reforms O.M. No. 21/27/74-CS-(1) dated the 1st July, 1977 (with enclosures)
and No.F.5/54/77-CS(I) dated 31.8.1977 on the above subject. Copies of the
orders are forwarded herewith for your information and circulation among the
concerned officers.
In order to consider the cases the eligible Section Officers who were in
position as regular Assistant on 1.7.1959 and have completed 3 years and/or
10 years service in the post of Section Officer and are due to reach the stage of
Rs.810/- and/or Rs.960/- in the scale of Rs.650-1200 or have already crossed
these stages in the above scale by 31.3.1978 for the grant of additional
increments, the required information in the proforma (enclosed) may kindly be
furnished to this office immediately but in any case not later than 10.2.1978.
While furnishing the information, clarifications contained in the Ministry of
Home Affairs (Department of personnel & Administrative Reforms) O.M. of
31.8.1977 referred to above may particularly be taken into consideration.
It has been decided that in future the proposals for the grant of additional
increments to Section Officer as envisaged in the above orders would be
considered by the Departmental promotion Committee Twice a year, i.e. in July
(for period January - June) and in January (for period July to
December). Therefore, the proposals falling during the period January to June
may be sent to this office by 1 st July -and proposals falling during the period
July to December may be sent by 1st January every year for consideration by
the D.P.C.
(CSIR letter No.33(71)/77-E I., dated, the 23th Jan. 1978)
PROFORMA
Name of the labs./Instts
Particulars of Section Officer Who Were in Positions as Assistant on 1.7.1959 and Have Completed Three
Years andlor Ten Years As Section Officer.
Statement for the period ending
S. Name Date of Date of Present pay with date Date from Date on
which R
No. appoint- regular from which which the stage
of E
ment as aptt. it is being drawn officiated Rs.8 1 0/- and
or m
assistant as S.O. as S.O.before Rs.9601- due to
reach or A
regular has
R
appointment
as reached K
S.O.
without S
interruption/
reversion
1 2 3 4 Implementation of RP Rule, 1986 - Grant o fguaranteed
minimum initial start of Rs.2120 to SectionOfficer(Gen.) in the revised pay scale of Rs.2000-3500.
With reference to CIMAP letter No.MP.6(35)/86 dated 29.11.1986 received
from the Scientist-in-charge, of Regional Centre at Bangalore on the above
noted subject, 1 am directed to state in consultation with Department of
Personnel and Training, Ministry of Personnel, Public Grievance and Pension,
New Delhi that since 4th Pay Commission has not recommended a minimum
guaranteed pay to Assistants on promotion as Section Officers, the pay of
Assistants promoted as Section Officers will have to be fixed under the normal
Rules and that no guaranteed minimum pay is to be allowed on such
promotion/appointment effective from 1. 1. 1986 or thereafter.
(CSIR letter No. 17(178)/86-CDN-E.II-43, dated, the 20th Feb. 1987)
(22.3.9) Appointment of Senior Personal Assistant-fixation of pay
The Senior Stenographers on their appointment on promotion as Senior
Personal Assistants should be allowed guaranteed minimum initial salary of Rs.
7 1 0/- p.m. in the scale of Rs. 650-30-740-35-880-EB-40-1040 in accordance
with the decision of Government of India contained in the Department of
Personnel and Administrative Reforms Office Memo No. 19/2/73-CS(I), dated
19.2.1974 circulated vide this office letter No. CSIR/PIC/73-5 dated 12.8.1974.
(CSIR letter No.33(1)5/72-E.I, dated, the 6th October, 1975)
(22.3. 10) Fixation of Pay of Administrative Officers and Finance & Accounts Officers.
In accordance with CSIR Circular letter No.3(6)/65-E.I dated 1.11.1976 on the
above subject, the Finance & Accounts Officers are responsible for fixation of
pay in respect of Gazetted Officers, if the fixation is under normal rules.
Of late, it has come to notice that in some of the National
Laboratories/Institutes, fixation of pay has been done wrongly by
misinterpreting Government of India/CSIR orders. In order to avoid such a
situation, it has been decided that personal cases of pay fixation of
Administrative and Finance and Accounts officers of the Laboratories/Institutes
may be sent to CSIR Headquarters for confirmation. All other cases of pay
fixation may continue to be handled and decided at laboratory level. However,
the Labs./lnstts. may refer to CSIR Headquarters any case where there is any
doubt or dispute or interpretation of Rules is not quite clear.
(CSIR letter No.33(76)/78-EI, dated, the 25th July, 1978)
(22.3 11) Revision of Pay Scale of Junior Cost Accountants.
On the introduction of revised pay scales in CSIR with effect from 1.1.1973,
the Junior Cost Accountants (Pre-revised scale Rs.180-440) were allowed the
revised pay scale of Rs.425-700. The matter regarding the revision of their pay
scale has been reconsidered in consultation with the Member (Finance), CSIR,
and it has now been decided that the Junior Cost Accountants (pre-revised
scale Rs. 180-440) may be allowed the revised pay scale of Rs.425-15-500-EB-
15-560-20-640-EB-20-700-25-750 w.e.f 1.1.1973 subject to the condition that
no arrears of pay and allowances, on this account shall be payable upto
31.3.1978.
(CSIR letter No.4(9)/76-E.I, dated. the 20th Dec., 1978)
(22.3.12) Recommendations of the Sidhu Committee for career development of administrative staff in CSIR - Implementation thereof.
On the recommendations of the Sidhu Committee, the Governing Body of the
CSIR at its meeting held on 19th Sept., 1981 has approved the following:-
Section Officer (Audit & Accounts) :
1. The post of Section Officer (Audit & Accounts) shall be re-
designated as "Section Officer (Finance & Accounts).
2. The existing scale of Rs.550-900 shall be upgraded to Rs.650-30-
740-35-880-EB-40-960.
3. The incumbents of the post of Section Officer (Finance &
Accounts)'n the upgraded scale of Rs.650-960 shall have gazetted status
4. The pay of the existing incumbents in the higher scale shall be
fixed according to the normal rules of fixation.
5. The post of Section Officer (Finance & Accounts) Shall be in the
"Common Cadre".
Junior Accountant:
The existing posts in Junior Accountants in the scale of Rs.425-750 shall be re-
designated as " Assistant (Finance & Accounts) and given the scale of Rs.425-
15-500-EB-15-560- 700-EB-25~800. These posts shall hereinafter be in the
"Local Cadre". Pay fixation in the revised scale will be as per the normal rules.
The posts of Section Officer (Finance & Accounts) and Assistant (Finance &
Accounts) shall be filled up in accordance with the Recruitment Rules being
notified separately.
The above orders shall come into force with immediate effect. ,
(CSIR letter No.33(89)/81-E.I, dated, 12th November, 1981)
(22.3.13) Implementation of Sidhu Committee recommendations for career development of administrativestaff of CSIR - Delegation of additional responsibilities/powers to Section Officer (Finance & Accounts) and fixation of pay in the upgraded scale of Rs.650-960.
1. A reference is invited to the Office Order No.3 issued under CSIR
NO.33(89)/81 -E.I dated 12th November 1981 re-designating the post of
Section Officer (Audit & Accounts) as Section Officer (Finance & Accounts),
upgrading their pay scale from 550-900 to 650-960 and conferring gazetted
status on them, in accordance with the recommendations of Sidhu Committee
for career development of Administrative staff approved by Governing Body
CSIR.
2. In the context of above, the question of delegation of additional
responsibilities/duties & powers to the Section Officer (F&A) has been
under consideration of CSIR for some time now. The question of fixation
of pay of Section Officer (F&A) in the upgraded scale of Rs.650-960 has
also been engaging the attention of CSIR. After careful consideration of
the whole matter, it has been decided as under :-
i. Section Officer (Finance & Accounts) working in the National
Laboratories/Institutes/Centres/CSIR Hqrs., where posts of Sr. Finance &
Accounts Officer & Finance & Accounts Officer or Sr. Finance & Accounts
Officer/Finance & Accounts Officer are available, shall perform the
additional duties/responsibilities/powers as mentioned in Annexure 'A'.
ii. Section Officer (Finance & Accounts) posted in the Regional Centre
Field Stations of Labs./lnstts. shall perform additional
duties/responsibilities as indicated in Annexure 'B'.
iii. Additional duties/responsibilities/powers now proposed will be
discharged by the concerned Section Officer (F&A) notwithstanding his
normal role/function as Section Officer (F&A) in Finance Wing of the
Labs./lnstts./centres/Field Stations etc. as hither-to-fore.
3. Taking into account the additional duties and responsibilities entrusted
to Section Officer (F&A) on their placement in the upgraded scale of Rs.650-
960 their pay fixation in the upgraded scale will be done under the provisions
of F.R. 22(c).
(CSIR letter No.2(14)/82-Finance, dated, the 22th April, 1982)
Annexure - A
Statement showing the additional duties/ responsibilities/powers delegated
to Section Officers (Finance & Accounts) working in Labs./Instts./CSIR Hqrs.
Section officer (Finance & Accounts) working in the
Labs./lnstts./Centres/CSIR Hqrs. shall perform the following additional
duties/responsibilities consequent upon their placement in the upgraded scale
of Rs. 650-960 and attaining gazetted status.
1. Closing of Objection Book advances.
2. Closing of monthly classified abstracts.
3. Closing of Broad Sheets of advance and their monthly
reconciliation with classified abstracts/Cash Book.
4. Closing of Broad Sheets of CPF & GPF Accounts.
5. Closing of Ledger account of CPF & GPF - in respect of each
subscriber and its monthly/annual reconciliation with Broad sheets &
Cash Book.
6. Closing of Deposit registers of Earnest money, Security Deposit
and other Miscellaneous Deposit and their reconciliation with the
monthly/annual accounts.
7. Attestation of entries of events recorded in the Audit Register
(gazetted/non-gazetted).
8. Signing of routine correspondence with other Division/Section of
the Labs./lnstts. as well as with outside office.
9. Authorising transfer entries for rectifying errors in classification of
debits/credits in account.
10. Signing of cheques as first signatory in the event of both the
Sr. Finance & Accounts officer & Finance & Accounts Officer/ or
Sr. Finance & Accounts Officer/Finance & Accounts Officer, as the case
may be, being away from headquarters on leave/tour etc.
11. Looking after the duties of Sr. Finance & Accounts Officer or
Finance & Accounts officer, as the case may be, on their being away
from Headquarters either on tour or on short leave & authorising
payments of regular salaries bills, advance of TA,LTC, CPF, GPF &
medical charges etc. & other supply bills to the extent of Rs. 50001- in
each case.
NOTE: In doubtful cases where Section officer (F&A) is not able to take
decision he will keep such bills pending for consideration of Sr. Finance &
Accounts Officer/Finance & Accounts Officer on his return to duty, even though
the amount of the bill may be within Rs.5000/-).
Annexure - B
Statement showing the additional duties/responsibilities/powers delegated to
Section Officers (Finance & Accounts) working in Regional Centres/Field
Stations of Labs./lnstts.
1. Passing of salary bills of the staff of the Centre.
2. Passing of bills on account of recoupment of imprest.
3. Passing of bills of work-charged staff.
4. Passing of muster rolls in respect of persons engaged. on casual
basis against the sanctions accorded by competent authority and on
approved rates.
5. Passing of bills in respect of contingent charges and consumable
and non-consumable stores upto Rs.5000/- in each case.
6. Attestation of entries in the main cash book.
7. Signing cheques of the centre as first signatory.
8. Reconciliation of Cash Book with Bank Accounts and other Allied
work connected with it.
9. Reconciliation of monthly/annual account of the Centre and their
submission to the parent Lab./CSIR Hqrs. as the case may be.
10. Submission of monthly progressive statement of receipt and
expenditure to the parent Lab./CSIR as the case may be.
11. Clearing purchase proposal up to the amount to which Scientist-
in-charge of the Centre is empowered to sanction expenditure.
12. Tendering advice to the Head/Scientist-in-charge of the Centre on
all urgent finance matters.
13. Control of Budgets/expenditure of the Centre.
NOTE: While discharging the above functions, Section Officer (Finance &
Accounts) will seek guidance/advice from Sr. Finance & Accounts
Officer/Finance & Accounts Officer of the Headquarters/Labs./lnstts. He
will act in accordance with the advice & direction given to him by
Sr. Finance & Accounts Officer/Finance & Accounts Officer of the
Labs./Instts. from time to time for discharging his functions. Sr. Finance
& Accounts Officer/Finance & Accounts Officer of Headquarters of the
Lab./Instts will exercise necessary control over the functions of Section
officer (F&A) of the Regional Centre field station and it shall be ensured
by him that various functions assigned to Section Officer (F&A) ate
discharged by him properly and in accordance with extant
rules/procedure.
(22.3.14) Fixation of pay of Section Officer (F&A) in the revised pay scale of Rs. 650-30-740-25-880- EB- 40-960.
Reference CSIR letter No. 2(14)/82-E I dated 22.4.1982 on the above
subject. Some of Finance & Accounts Officers have requested for re-fixation of
their pay in the revised scale of Rs 650-960 for the post of Section Officer
(F&A) with effect from 12.11.1981, the date from which the revised scale was
introduced for this category.
The matter has been examined. Since the revised scale for the post of
Section Officer (F&A) has come into operation only from 12.11.1981 the
incumbents who were holding the posts of Section Officer (F&A) on that date
are only entitled to the re:-fixation of pay in the revised scale of Rs 650-
960. In other words, the Finance & Accounts Officers who were@ not
effectively holding the post of Section Officer (F&A) on 12.11.1981, are not
entitled to re-fixation of their pay in the revised scale of Rs 650-960.
(CSIR letter No.8(101)5/81-E I, dated the 25th January, 1983)
(22.3.15) Implementation of Sidhu Committee recommendations for career development of administrative staff of CSIR - Delegation of additional responsibilities/powers to Section Officer (Finance & Accounts)and fixation of pay in the upgraded scale of Rs. 650-960.
1 - Kind attention is invited to this office letter of even number dated 22nd
April 1982 communicating the decision regarding re-designating the post of
Section Officer (Audit & Accounts) as Section Officer (Finance & Accounts),
upgrading their pay scale from 550-900 to 650-960 and fixation of pay of the
incumbents in the upgraded scale under the provision of F.R.22(c).
2. References have been received from the Labs./lnstts. asking for clarification
whether the option to get the pay fixed initially under the provision of
F.R.22(a)(i) and re-fixation of pay on the basis of provision of F.R.22(c) on the
date of accrual of next increment in the lower scale, would be available to the
Section Officer (F&A) consequent upon up-gradation of their posts from 550-
900 to 650-960, in terms of provision of Ministry of Home Affairs, DPAR O.M.
No.F7/1180-Estt.B-1 dated 26.9.81. 71e above question has been considered in
consultation with Department of Personnel and Administrative Reforms (Pay-1
Branch) who have clarified that the said provision for option is not permissible
in case of up-gradation of post of Section Officer(A&A) and that the provision
of their O.M. referred to above is meant only for the cases of promotion to
higher post in the cadre and is not applicable in each case of appointment
whenever pay fixation is done under F.R.22(c).
3. It is accordingly clarified that fixation of the pay of Section
Officer(F&A)may be done straightway under F.R.22(c) from the date of up-
gradation of the posts to the scale of 650-960 as per above instructions. In
case the pay has been fixed by the Labs./lnstts. in a manner otherwise than
that stated above, necessary action to re-fix the pay in such cases may be
taken and any overpayment made on this- account recovered from the
concerned person.
(CSIR letter No.2(14)/82-Finance, dated, the 24th March, 1983)
(22.3.16) Fixation of pay of SO(F&A) in the Pre-revised Locale of Rs. 650-960.
As per this office letter No.8(101)5/81 -E.I dated 25.1.1983, only those
Finance & Accounts Officers who were holding the post of SO(F&A) as on
12.11.1981 would be entitled for re-fixation of pay in the revised scale of
Rs.650-960. An anomoly in the said order depriving those Finance &
Accounts Officers of the benefit of fixation of pay in the scale of Rs.650-960
who were promoted as Finance & Accounts Officer prior to. 12.11.1981
having been brought to notice, it has now been decided in consultation with
FA to CSIR that the pay of F&AO who were drawing more pay as SO(F&A) in
the scale of Rs.550-900 than their juniors may be stepped up to bring their
pay at par from the date of their juniors started drawing more pay, as
F&AO. As usual, such re-fixation of pay may be got ratified by CSIR.
(CSIR letter No.8(94)5/80-E.I, dated, the 23rd Dec. 1986)
(22.3.17) Sub: Fixation of Pay Section Officers (F&A) in the Pre- revised scale of Rs. 650-960.
Reference this office letter No.2(14)/83-Finance dated 1.11.83 and
No.8(94)5/80-E.I dated 23.12.86 on the subject stated above. While examining
certain cases of stepping up of pay relating to Section Officers (F&A) and
Finance & Accounts Officers, it has come to notice that some of the
Labs./Instts. have fixed the pay of Section Officers (F&A) under F.R.22 a(i) from
the date of replacement of the scale of Rs.550-900 to 650-960 w.e.f. 10th Oct.
1981 and under F.R.22(C) from the date of next increment of the incumbent
concerned. Such pay fixation is erroneous and contrary to the instructions
already issued vide CSIR letter dated 1st Nov. 1983 ibid. It is once again
reiterated that the pay of the Section Officers (F&A) who were placed in the
scale of Rs.650-960 w.e.f. 12.11.81 is to be fixed straightway under F.R.22(C)
and the benefit of option under Ministry of Finance O.M. dated 26.9.81 is not
admissible to them.
You are, therefore, requested kindly to review the pay fixation of all the
concerned incumbents working in your lab and confirm that the pay of the
concerned individuals has been fixed according to the Instructions issued by
CSIR.
(CSIR Letter No:8(94)5/80-E.1, dated: 13th Nov., 1991).
(22.3.18) Fixation of pay of S. O. (F&A) in the revised scale of Rs. 650-960.
In partial modification of this office circular letter of even number dated the
23rd December 1986 it has been decided in consultation with the Internal
Financial Adviser, CSIR to amend the 1 3th line of the above letter to read as
under:
"that the pay of F.& A.0s., who were drawing equal or more pay as" in place
of "that the pay of F.&A.O's. who were drawing more pay as".
It is further mentioned that CSIR Circular of even number dated the 13th
November 1991 may be treated as withdrawn.
(CSIR letter No.8(94)5/80-E.I, dated, the 8th Jan. 1992)
(22.3.19) Fixation of pay of in the Grade of Sr. Finance & Accounts Officer (SG).
Reference CDRI letter No. 1/ 169/75-Accts. dated 8th May, 1985. The post of
Senior Finance & Accounts Officer (SG) is a non-functional one and
in accordance with the guidelines issued by the Department of Personnel and
Administrative Reforms vide their O.M.No.5/12/79-PPII date& the 31st July,
1982 for introduction of non-functional grades in Group 'A' services, the pay of
an officer on his placement in the non-functional Selection Grade will be fixed
at the next higher stage under Audit Instruction No. 1 below FR 22.
It is requested that the pay of Shri M.P.Gupta, Senior Finance & Accounts
Officer (SG) may be fixed accordingly and got vetted by the CSIR Hqrs.
In this connection your attention is also invited to CSIR Hqrs. letter No.
33(76)/78-E.I. dated the 25th July, 1978 wherein it was required that the
personal cases of pay fixation of Administrative & F.&.A.O'S of the Labs./Instts.
invariably be done in future.
(CSIR letter No. 8(9)11/77-E.I. dated. the 28th May, 1985.)
(22.3.20) Fixation of pay in the grade of Sr. F&AO (SG).
In modification of this office letter No.8(9)11/77-EI dated 28th May, 1985
addressed to CDRI and copy endorsed to all the Labs./lnstts. It has been
decided in consultation with the Financial Adviser, that the pay of the Senior
Finance & Accounts Officer (Rs.1100- 1600) on promotion to non-functional
Selectl6n grade (Rs. 1500-2000) under the existing scheme will be fixed under
the provision of FR 22 (c).
(CSIR letter No.33(76)/78-E.I, dated, the 13th June, 1986)
(22.3.21) Sub: Revision of scale of pay of Stores and Purchase Staff and Junior Translator (Hindi).
The Governing Body at its meeting held on 27-4-87 has approved as under :-
(i) The existing scale of Rs.425-700 of Stores/Purchase Assistant (Gr. V)
may be revised to Rs.425-800 (revised scale of Rs. 1400-40-1600-50-
2300-EB-60-2600) w.e.f. 1-5- 87 as a measure of rationalisation;
(ii) Similarly, the scale of pay of Junior Translator (Hindi) may be revised
from Rs.425-700 to 425-800 (revised scale Rs.1400-40-1600-50-2300-
EB-60-2600) w.e.f.1-1-86. This has been done keeping in view the
duties of junior Hindi Translator being performed by their counterparts
in the official languages Departments of the Govt. of India.
Since this is only a Revision of the scales, the pay will be fixed as per Rules
(FR-23).
(CSIR letter No.2(178)/A/86-CDN(E-II), dated 15-7-87)
(22.3.22) Fixation of pay of Administrative Officers and Finance &Accounts Officers.
Reference this office letter of even number of 25.7.1978 on the subject cited
above. It has come to our notice that in some cases, the pay fixation matters
of Administrative, Finance & Accounts officers etc. of the
Laboratories/Institutes have not been sent to CSIR Hqrs. for confirmation, as
required therein. A copy of this letter is forwarded herewith with the request
that personal cases of pay fixation of Administrative/Finance &
Accounts/Stores & Purchase Officers may kindly be continued to be sent to the
CSIR Hqrs. for confirmation.
Some Laboratories/Institutes have sought clarification with regard to the
applicability of GOI O.M.No.5/3/89-Estt.(Pay-1) dated 26.3.1991 regarding
minimum increase of Rs. 250/- on promotion of Under Secretary/Administrative
Officer to Deputy Secretary level. In this connection it may be stated that in
consultation with F.A. to CSIR, the matter has been referred to Department of
Personnel & Training for necessary clarification. Pending receipt thereof, it is
requested that the pay of Administrative Officers Under Secretaries/Stores &
Purchase Officers/Sr. Finance & Accounts Officers on their promotion to the
post of Controller of Admn./Deputy Secretary/Sr. Finance & Accounts Officer
(SG)/Sr. Stores & Purchase Officer, may kindly be fixed in accordance with the
normal rules on the subject and referred to CSIR Hqrs. for confirmation.
(CSIR letter No.33(76)/78-E.I., dated, the 17th June, 1991)
(22.3.23) Sub: Fixation of pay of employees of other Departments/ Autonomous Bodies/Public Sector Undertakings appointed in CSIR through open market (direct) recruitment and Vice-versa - Regarding.
As per the Government of India, Ministry of Finance O.M. No.F-10(24)/E-III/60
dated 9th March, 1964, certain restrictions have been laid down in the matter
of fixation of pay of a person going on deputation/foreign service etc. if the
grant of minimum of the scale of the post in the borrowing department results
in abnormal pay increase. Exemption from the operating of the prescribed
limits was, however, made in the case of selections through LTPSC vide
Government of India, Cabinet Secretariat O.M. No.8/10/72-Ests(c) dated
9.11.72.
1. In so far as CSIR is concerned the limits as prescribed in the
Government of India, O.M. dated 9.3.64 are being applied in the case of
persons going on foreign service/deputation from CSIR to other
bodies. The exemption envisaged in the Government of India, Cabinet
Secretariat O.M. dated 9.11.72 is being applied in such cases only when
the Selections are made through the UPSC.
2. The matter has since been considered in detail and it has been
decided that where an employee of CSIR goes to other Government
Departments/ Autonomous Bodies/ Public Sector Undertakings after
having been selected in competition with others, through duly
constituted selection committees in accordance with the rules of the
concerned department/organisation in response to open advertisement,
the exemption as envisaged in the Government of India, Cabinet
Secretariat O.M. dated 9.11.72 should be applied in such
cases. Similarly, when a person comes to CSIR from other Government
department/autonomous body/public sector undertaking and where such
a person is selected by the CSIR through duly constituted Selection
Committees as per approved procedure in open competition, such
exemption should also be afforded and pay fixed as per the
recommendations of the Selection Committee provided their parent
offices have no objection to this.
3. Past cases decided otherwise than in accordance with the above
clarification may not be re-opened. However, pending cases which have
not been settled so far, may be decided in accordance with the above
decision.
4. The above clarifications regarding fixation of pay are
notwithstanding the rules on the subject regarding retention of lien and
payment of leave salary and pension contributions and these shall apply
with reference to terms and conditions agreed to by the lending and
borrowing departments/organisations. To this extent, they will be
regarded as on foreign service.
(CSIR Letter No:5(28)/80-E.I, dated 28th August, 1981).
(22.3.24) Fixation of initial pay of re-employed pensioners.
The question for fixation of pay of re-employed pensioners has been under
consideration of the CSIR for some time. It has now been decided in
consultation with the Department of Personnel and Training, NewDelhi, that
in cases where the entire pension is ignored in terms of Ministry of Finance
O.M. dated 13.12.1983, the pay would be fixed only at the minimum.
(CSIR letter No. 14(41)/80-E.II, (U.I.) dated, the 15th Jan., 1987)
(22.3.25) Restriction of pay under FR 35
As per instructions by Govt. of India vide Deptt. of personnel & Training
O.M. No. 18/12/85-EST(Pay. 1) and 18/26/86-EST (Pay. 1) dated 18th July,
1986 and 29th July, 1987 in case of all appointments on promotion in the
normal line within the cadre but which are not on regular basis, the pay is to
be restricted under FR 35 so as not to exceed the basic pay by more than the
amounts shown below:-
(a) For employees in receipt of basic pay 12-1/2% of basic pay or of
Rs. 330 whichever is more.
above Rs. 2200/-
(b) For employees in receipt of basic pay 15% of basic pay or Rs. 200,
whichever is more.
above Rs. 1000/- upto Rs. 2,200.
(c) For employees in receipt of basic pay of 20% of basic pay
and below- Rs. 1,000.
In the cases where pay in the manner indicated above comes to more than
the minimum or at the minimum of the promotional posts, the employee
concerned will be allowed pay at the minimum of the scale.
2. Further, as per instructions contained in Govt. of India, Deptt of
Personnel & Training O.M. No. 1/10/89- Est(Pay.1) dated 22nd Oct., 1990, the
restrictions of pay under FR 35 are not to be invoked where an employee
holding the post in substantive, temporary or officiating capacity is promoted
or appointed in substantive temporary or officiating capacity, as the case may
be, subject to the fulfilment of the eligibility criteria as prescribed in the
relevant Recruitment Rules.
3. It has come to the notice of CSIR that the instructions as aforesaid are
not being followed strictly in some of the Labs./Instts. while fixing the pay of
the employees promoted/appointed on adhoc basis without fulfilling the
eligibility criteria. You are therefore, requested kindly to ensure that the above
instructions are followed strictly. The past cases of pay fixation may also
kindly be reviewed and if necessary, the pay may be refixed and recoveries of
over payment made after giving show cause notice.
(CSIR letter No.5(38)/93-E.II, dated 9the 7th April. 1995)
(22.3.26) Counting of extraordinary leave sanctioned to the Scientists/Technologists under the Ministry ofFinance, Department of Expenditure O.M. No.11(1)- E.II(B)69 dated 25th June, 1970.
Under the extant instructions regarding assessment of Scientific/Technical
Officers under the New Recruitment and Assessment Scheme, the
extraordinary leave to the extent it counts for increment is only taken into
consideration for computing the minimum number of years of service for
eligibility for assessment promotion to the next higher grade.
- The extraordinary leave granted to the Scientific/Technical Officers in the
different Laboratories /Institutes of the CSIR for taking up full time
assignments in Universities/Research Institutions etc. in terms of Finance
Ministry O.M. No. 11(1)-E.II(B)69 dated 25.6.1970 does not count for increment
under FR 26 and was, therefore, also not taken into consideration for
assessment purposes.
CSIR have been receiving representations from such Scientists stating that
since the work done by them during their assignments abroad was relevant to
the research work being done in the Laboratories/Institutes and was ultimately
to the advantage of the Laboratories/Institutes, the period of EOL availed by
them under the Ministry of Finance Orders of 25th June, 1970 should be taken
into consideration for assessment promotion.
After due consideration DGSIR has been pleased to decide that the
extraordinary leave granted to the Scientists in terms of Finance Ministry
Orders of 25th June, 1970 will be taken into consideration for computing the
minimum period of service for eligibility for promotion by assessment to the
next higher grade whether under the provision of the erstwhile Bye-law 71(b)
or the New Recruitment & Assessment Scheme.
While this rule is to have only prospective effect, it is likely that some
Scientists may become due for assessment for earlier years where
assessments have already taken place. Normally, these cases should not be
taken up for the assessment but considering the fact that hardship would be
caused to some Scientists, DGSIR has decided as a special case that the cases
of Scientists who become due after taking into consideration the period of
above mentioned EOL will also be considered. To ensure that the chances of
the candidates already assessed are not jeopardised or undue benefit is not
given to those who while already assessed were not promoted, the following
instructions are laid down
1. The assessment cases of the Scientists should be considered by
substantially the same Assessment Committee as had considered the
cases of other candidates earlier.
2. These Committees should follow the same criteria for assessing
these Scientists that they had followed earlier.
3. This Committee should give a categorical finding stating whether
they have found/have not found the Scientist better than the ones
rejected earlier and of comparable merit to the ones recommended for
promotion.
4. Whether in the light of (3) above they would recommend
relaxation of the percentage restriction for the above mentioned
Scientists by the DGSIR.
(CSIR letter No. 17(65)/86-PPS, dated 12th June, 1986)
(22.3.27) Sub: Pay fixation in the case of transfer of an employee, at his own request, to the post from whichhe was promoted.
In a case referred to CSIR Headquarter, a person holding the post of UDC in
one of the National Laboratories sought transfer to some other Laboratory
either in the same capacity or even on reversion to the lower post to which he
was originally appointed. There being no post of UDC available, he was
transferred on reversion to the post of LDC in the other Laboratory. The
Laboratory referred the case to this office seeking clarification as to how the
pay of the individual concerned should be fixed viz., whether his pay should be
fixed at the same rate at which he was drawing on the post of UDC or whether
he would be allowed the pay he would have drawn as LDC but for his
promotion to the post of UDC. The following clarifications are issued in
consultation with the Department of Personnel & Training, Government of
India:-
1. When an employee seeks transfer to a post from which he was
promoted, it will be treated as a case of reversion and his pay will be
fixed at a stage what he would have drawn, had he not been promoted.
2. In other cases of transfer from a higher to a lower post, the pay
will be regulated in terms of the provisions contained in FR-22 (3).
It is, therefore, requested that the cases of pay fixation where the persons
have sought reversion may kindly be fixed accordingly.
(CSIR Letter No:5(41)/90-E.II. dated 24.05.1995).
(22.3.28) Sub: Revision of pay-scale of Assistants (Gen) & Sr. Stenographers of CSIR.
It has been decided with the approval of the competent authority that the
pay-scale of Assistants (Gen) and Senior Stenographers of CSIR and its
National Labs./Instts. be revised from Rs.1400-2600 (pre-revised Rs.425-800)
to Rs. 1640-2900 w.e.f. 1- 1- 1986.
The employees concerned shall be given option to opt for the revised scale of
pay from 1-1-1986. This option should be exercised within three months of the
date of issue of these orders. The option once exercised shall be final.
The pay of the concerned employees will be fixed as per rules.
(CSIR Letter No. 31(11)/90-Gen., dated 9-6-1995)
(22.3.29) Sub: Fixation of Pay under Revised Pay Rules.
In case of bunching, the pay of the concerned Assistants/Sr .Stenographers
may be fixed as per Note 3- below Rules-7(1) (D) of CCS (Revised Pay) Rules,
1986.
(CSIR Leter No. 1(14)/95-Finance, dated, 4-8-95)
(22.3.30) Sub: Revision of pay scale of Asstts. (G) and Sr. Stenographer in CSIR.
Reference this office letter of even number dated 9-6-95. The scale of pay of
Rs.425-800 (Pre-revised) stands revised directly to Rs. 1640-2900 w.e.f. 1- 1-
1986 in which case the pay has to be fixed in accordance with the revised Pay
Rules of 1986 and that the individuals have no option under FR 23, other than
the option available under Revised pay Rules 1986.
This issues with the concurrence of Finance.
(CSIR letter No.31(11)/90-E-I, dated, 14-9-1995)
(22.3.31) Sub Revision of pay scale of Assistant (F&A) and Stores & Purchase Assistant, GR.III.
The competent authority has been pleased to approve the revision of the
pay scale of Assistant (F&A) and Assistant Stores & Purchase Gr.111 from Rs.
1400-2600 (pre- revised Rs.425-800) to Rs. 1640-2900 w.e.f. 1- 1-86 and 1-5-
87 respectively.
The employees concerned shall be given an option for the above revised
scale of pay from 1- 1- 1986 or the next date of increment in the pre-revised
scale of Rs.425-800 wherever permissible under the Revised Pay Rules,
1986. This option should be exercised within three months from the date of
issue of this order. The option as such exercised once, shall be final.
The pay of the concerned employees shall be fixed as per rules. For the sake
of clarity, it may be relevant to mention here that the scale of pay of Rs.425-
800 (Pre- revised) stands revised directly to Rs.1640-2900 for the above
category of employees with effect from the dates mentioned above. The pay of
the concerned employees have to be fixed strictly in accordance to the Revised
Pay Rules, 1986 without any option under FR-23.
(CSIR letter No.31(11)/90-E-I. dated, 23-11-95)
(22.3.32) In pursuance of the Government instructions and with the approval of the competent authority the pay scale of Rs.1400-2600 (pre-revised Rs.425-800) attached to the posts of Assistant (General) and Sr. Stenographer was revised to Rs.1640-2900. More recently, the scale of Rs.1400-2600 attached to the post of Assistant (F&A) and Stores & Purchase Assistant has also been revised to the scale of pay of Rs.1640-2900 with the approval of the competent authority. The aforesaid revision has created an impression that the scales of pay of Rs.1400-2300/Rs. 1400-2600 could also be revised irrespective of these scales of pay being attached to any post like JTA, Hindi Translator etc. and a number of references are being received from certain Labs./lnstts. to this effect.
It may be clarified in this regard that the scale of pay of Rs.1400-2600
attached to the posts of Assistant (Gen.), Assistant (F&A), Assistant(S&P) and
Sr. Stenographer has been revised on the specific direction of the Govt. of
India since this scale of pay has been revised for Assistants in the Central
Secretariat Service. Apart from the fact that the scale of pay of Assistants was
revised to Rs. 1640-2900 on the basis of comparable grades with same
classification and pay scale and method of recruitment, the revision of scale of
Rs.425-800 to Rs.1400-2600 adopted by the Govt. on the recommendation of
the 4th Pay Commission was challenged before the CAT which ordered that the
pay scale of Rs.425-800 had to be appropriately revised to Rs.1640-2900. The
same revision has been allowed to Assistants working in different streams in
CSIR by the competent authority.
It would thus be seen that the revision of scale of pay from Rs.1400-2600 to
Rs.1640-2900 has been done with reference to particular posts in
Administration viz. Assistants and Sr. Stenographers. In the context of the
above background, the pay scale of Rs.1400-2600 or similar scale attached to
any other posts like JTA, Hindi Translator etc. have not been revised. The
revision of scales of pay for various categories of staff is a subject matter
before the 5th Pay Commission and the adoption of the revised pay scales for
CSIR staff would be considered at the appropriate time.
(CSIR letter No.31(11)/90-E-I. dated, 1-12-95)
(22.3.33) Sub: Revision of the scale of Assistant (F&A) and (Stores & Purchase) GR.III.
Reference this office circular of even number dated 23-11-1995
communicating the approval of the competent authority to the revision of the
grade of Assistant. (F&A), and Stores and Purchase Assistant Gr.III w.e.f. 1-1-
86 and 1-5-87 respectively. Ale queries are being received from the various
Labs./lnstts. about the manner of fixation of pay in respect of the Stores &
Purchase Assistant (Gr.III).
The matter has been carefully considered and it is clarified that the pay of
Stores & Purchase Assistant (Gr. III) on revision of pay scale to Rs. 1640-2900
w.e.f. 1-5-1987, is to be fixed directly with reference to the pay drawn in the
scale of Rs. 1400-2300 under FR 23 read with FR-22 (1)(a)(2). In other words,
the pay of the concerned incumbents will be fixed at the same stage in the
scale of Rs. 1640-2900 as drawn by them in the scale of Rs. 1410-2300. or if
there is no such stage, at the stage next above the pay drawn in scale of Rs.
1400-2300.
If, however, the minimum pay of the revised scale is higher than the pay
drawn by the concerned employees in the scale of Rs.1400-2300 the pay will be
fixed at the minimum of the revised scale and next increment will accrue only
after completion of 12 months from the date of such fixation.
As regards the date of next increment, if the pay is fixed at the same stage
it will remain the same scale of Rs.1400-2300, and in cases in which the pay is
fixed at the higher stage, the next increment will accrue only on completion of
the period when an increment is earned in the time scale of the next scale of
Rs. 1640-2900. To make the position more clear, a few examples are given
below to clarify the position
Example No. 1
Shri A drawing pay of Rs.1850/- in the scale of Rs.1400-40-1800-EB-50-2300
w.e.f.1-7-86 (before replacement of the scale of Rs. 1640-2900) is placed in the
scale of Rs. 1640-60-2600-EB-75-2900 w.e.f. 1-5-87. His pay will be fixed at Rs.
1880/- in the scale of Rs. 1640-2900 w.e.f. 1-5-87 with date of next increment
on 1-5-88.
Example.No.2
If in the above case, the individual was in receipt of basic pay of Rs. 1600/- in
the scale of Rs. 1400-2300, his pay would be fixed at Rs. 1640/- with date of
next increment on 1-5-88 i.e. after completion of full incremental period of
twelve months.
Example No.3
If in the above case, the individual was in receipt of basic pay of Rs. 1640/- in
the scale of Rs. 1400-2300, his pay would be fixed at the same stage i.e. Rs.
1640/- and he would draw his next increment on 1-7-87.
(CSIR letter No.31(11)/90-E-I, dated, 13-12-95)
(22.4) Grant of Special Pay
(22.4. 1) Grant of Special Pay to Telex Operator
In accordance with the Government of India decision No. (4) below FR
9(25), Special pay for operating telex machine is to be sanctioned to the
lowest grade of Ministerial Staff Only. The provision of these orders also
clearly indicates that L.D.C.'s (Lowest-grade Ministerial Staff) have been
considered to be suitable for operating telex machines and it is therefore,
imperative that they should be entrusted with such a responsibility.
In the recent past a number of proposals have been received in the CSIR from
various Labs./Instts., where the said incentive of granting special pay has been
recommended for the staff holding the status higher to that of LDC (i.e. Junior
Stenographers etc.)
The matter has been carefully considered in consultation with the
Department of Personnel & Administrative Reforms and it has been decided
that the instructions contained in the Govt. of India decision referred to
above may be scrupulously followed in all the National
Laboratories/Institutes. In case, however, when it becomes essential to
deploy on Telex Machine a person of higher status than that of LDC, such an
official will not be entitled to any special pay for the purpose.
(CSIR letter No. 14(46)/84-E.II. dated. the 19th March, 1985)
(22.4.2) Special pay to Telephone Operator and other decisions.
For some time past the question of extending the relevant provision of
GOI, Ministry of Personnel and Training, Administrative Reforms and public
Grievances and Pension O.M. No. 12(4)/83-CS.II dated 7th November 1985 has
been engaging the attention of CSIR.
After careful consideration, it has been decided that following provisions
may be made applicable to the telephone Operators working in National
Labs./lnstts. including CSIR Hqrs. :-
1. The existing Telephone Operators in the scale of Rs.260-400 may
be brought to the Lower Division Cadre of CSIR and its National
Laboratories/Institutes and each of them may be assigned seniority next
below LDC appointed through open competitive examination of the year
in which Telephone Operator was/were appointed.
2. Each Telephone Operator after induction to the LDC Cadre will be
entitled to draw a special pay of Rs.20/- per month w.e.f. 1-5-1987.
3. These Telephone Operators will be entitled for promotion as UDC
in accordance with their seniority and as per recruitment procedure. On
their selection/promotion as UDC, they will cease to draw special pay of
Rs.20/- p.m.
4. In the case of Telephone Operators already working in the scale of
330-560, they will be merged with the UDC Cadre and will be given the
seniority in that grade w.e.f. their date of appointment/promotion as
Telephone Operation the scale of Rs.330-560. After their merger in the
UDC Cadre they will become entitled for promotion in the grade of
Assistant on the basis of their seniority and other provisions of the
rules.
5. The post of Telephone Operator as a separate identity will not be
created in any National Laboratories/Institutes henceforth because LDC
will be assigned these duties and a special pay of Rs.20/- p.m. will be
paid to them.
(CSIR letter No. 17(121)/86-E.II, dated, the 6th May, 1981)
(22.4.3) Special pay to Telephone Operators and other decisions.
Reference office circular letter of even number dated 1 1.6.1987 requesting
the Labs./lnstts to intimate if the decision conveyed vide our circular letter
dated 6.5.1987 was implemented without any difficulty and refers specific
problem, if any, faced/to be faced by them in implementing the decision
contained in circular letter dated 6.5.1987. A number of Labs./lnstts sought
certain clarifications. Points raised in this regard have been considered in
consultation with Finance and the clarifications thereto are given in the
enclosed statement for information and necessary action.
(CSIR letter No. 17(121)/86-E-II. dated. the 4th May, 1988.)
Points for clarification Clarification given
How the Telephone Operators converted into LDC
Cadreare to be promoted in the Cadre of UDC etc.
Whether the supernumerary posts can be
created or by simplyupgrading their existing
posts.
No new posts will be created. The existing post
of the incumbent will be upgraded as IJDC etc.
Whether the financial benefit would accrue from
the date of promotion or from the date of issue
of orders i.e. 6.5.1987
They will be given notional benefit from the date
their juniors were promoted and actual benefit from
the date of issue of orders.
Whether the promotion should he through DPC
or automatic.Through DPC.
Whether the Telephone Operators on the
induction inseniority cadre of LDCs would be
categorised as LDC or would retain their
They would be categorised as LDC only and assigned
thework of Telephone operation for which they will
be paid special pay as per Govt. rules.
designations.
Whether the Telephone Operators on promotion
as UDC etc. would continue to discharge the
same function or do the case work like other
UDCS.
If they continue to do telephone work, they will
not beentitled for any special pay. It is for the
respective Labs./lnstts. to assign them such
job as considered fit.
The sanctioned ratio of Assistants, UDCs and
LDCs i.e. 2:2:1 due to cadre Review would be
disturbed
This cannot be helped.
(22.4.4) Special pay to Telephone Operators
In continuation of this office letter of even number dated 6.5.1987 on the
subject mentioned above, I am directed to state that the matter has been
considered further. It has now been decided that Telephone operator-cum-
Receptionist working in the pre-revised scale of Rs.330-560 may also be
covered under the decision notified vide circular dated 6.5.1987 referred to
above and further appropriate action taken in the matter.
(CSIR letter No. 17(121)/86-E.II, dated, the 18th July. 1988)
(22.5) Grant of advance increment under MANAS and Oration of
pay.
(22.5.1) Grant of advance increment Implementation of the new scheme for Recruitment and Assessment of Scientific and Technical personnel.
In the context of the following provisions made in para 0.4.5 of the brochure
on Procedure for implementation of the new scheme for Recruitment and
Assessment of Scientific and Technical personnel, clarifications are being
sought by the Laboratories as to the guidelines on the method of
quantification of the performance of the candidates :
"Since relative assessment of the incumbents now proposed calls for
quantification by way of marks obtained based on performance at the
interview/tests confidential reports and record of works such increments in
salary could be related to the marks obtained in the assessment
In this connection attention is invited to the instructions issued vide this
office circular No.17(65)/81/E.II(CTE) dated 26.5.1982regardingthegrantof
advance increments, which read as under(S.No. 4 of the statement sent with
that letter refers)
"Advance increments are to be given having regard to performance at the
interview/tests confidential reports, record of work etc. It will be desirable
that after employees (Particularly those in Groups I and II) have been found fit
for promotion by assessment, the length of service for which the employee has
been working in the lower scale and the period if any for which he had been
stagnating at the maximum of the lower scale, are also to be taken into
consideration in deciding the question of advance increments. In equally
meritorious cases, it should be ensured that a senior employee does not draw
less pay than his junior colleague. Further, advance increments should be an
exception and not a rule."
It is requested that the above guidelines may kindly be followed strictly in
the matter of grant of advance increments. Further, it has been decided that
advance increments in such cases should normally be restricted upto three
only. Increments beyond three should be recommended only if a particular
employee has stagnated at the maximum of the lower scale due to
administrative delays.
(CSIR letter No. 17(65)/81 -E.II(CTE) Vol-III. dated, the 27th Sept., 1982)
(22.5.2) Certain guidelines to regulate the grant of advance increments at the time of assessment promotion are being worked out.
Meanwhile, I would draw your kind attention to the already existing provision
that advance increments on assessment promotion should be given only
extremely rarely. This may kindly be scrupulously followed.
As a general principle, kindly regulate all cases in such a way that not more
than 3 advance increments are given, and that too only in very exceptional
cases (Whether normal track or faster track).
We would not normally expect to receive recommendations for any more
increments. The idea is that 3 advance increments are themselves a
sufficiently high reward and incentive. Naturally, cases of 2 or 3 increments
themselves should be very exceptional.
Perhaps some unusual case may arise where you feel that granting 3
advance increments at the time of assessment promotion (whether normal
track or faster track) would not really meet the ends of justice, having regard
to the employee's contribution to the organisation's distinction. In such an
extraordinary event, kindly forward the concerned case to the Director General
with a specific citation prepared or endorsed by the Selection Committee and
the Director concerning the scientist and his work.
A decision as to how many increments should be given in a case like this
would be taken by the Director-General on the basis of the citation, and there
need not be any recommendation on this aspect.
At the risk of repetition, kindly let me add that such proposals are not likely
to be approved unless there are some very striking and compelling features.
Till precise detailed guidelines are circulated in this context, kindly follow
the approach explained in this letter.
(FA, CSIR D.O. No.2(15)/83-Finance, dated, the 29th August, 1983)
(22.5.3) Implementation of Valluri Committee recommendations.
In modification of para 4.11.2 of the brochure titled " Procedure for
Implementation of the Core/Varadarajan/Valluri Committee Recommendations
as approved by the Governing Body of CSIR for Recruitment and Assessment of
Scientific and Technical Staff circulated vide this office letter of even number
dated 2-11-1981, it has been decided that Scientists-A/A-I who have M.Sc. or
B.E. or equivalent, will first be assessed for promotion to Grade-IV(I). They will
be allowed advance increments in Grade-IV(I)- one for each completed year of
service beginning from 6-10-1978, i.e. the date of Governing Body meeting
abolishing grade of Scientist A/Al. Scientists who were already in grade IV (I)
on 1-2-1981 will rank senior to Scientists-A/A-I who would now be assessed to
Grade-IV (I). In other words Scientists already in Grade IV(I) on 1-2-1981 would
be assessed earlier to grade-IV (2).
It is requested that para 4.11.2 may be modified as above. (CSIR NO. 1
7(65)/81 -E-II (CTE), dated, 24th May, 1982)
(22.5.4) Implementation of new recruitment and Assessment Scheme for Scientific and Technical personnel
Reference this office circular No.17(65)/81-E,.II(CTE) dated 24-5-1982. The
question of extending the benefit of advance increments envisaged therein to
the Scientists A/Al who were promoted as Scientist BIBI between 6-10-1978
and 1-2-1981 has been under consideration of the Council for some time
past. It has now been decided that the Scientists A/Al as on 6-10-1978 who
possessed the qualifications of M.Sc.1B.E. or equivalent and were promoted as
Scientist B/BI between 6-10-1978 and 1-2-1981 either by assessment or by the
method of direct recruitment may also be allowed the same benefit of advance
increments in Grade-IV(I) i.e.Rs. 700-1300 - one for each completed year of
service beginning from 6-10-1978 till the date of their promotion as Scientist
B/BI.
The benefit of these advance increments will be over and above the
increments that may be or have been recommended by the Selection
Committees/Assessment Committees. However, the advance increments to be
recommended by the Committees on assessment should be only in exceptional
circumstances and minimum.
(CSIR No. 17165/82-E.II(PPS)-Vol.II, dated, December 1, 1982)
(22.5.5) Implementation of New Recruitment and Assessment Scheme for Scientific & Technical Personnel
Reference this office circular No. 17(65)/82-E-II(PPS)-Vol.II dated, 1st
December, 1982 extending the benefit of advance increments in Grade IV (1),
i.e., Rs.700-1300 one for each completed year to the scientist A/AI as on 6-10-
1978 who possess the qualifications of M.Sc., B.E. or equivalent and promoted
as scientist B/BI between 6-10-1978 and 1-2-1981.
While implementing the decision if so happened that the junior person who
has the longer spell of service as Scientist A/AI before promotion to the next
post of Scientist B/BI became entitled to earn more increments in comparison
to a senior person who had short spell of service as Scientist A/AI with the
result that the senior person began drawing less pay than his junior. In order
to remove this anomaly it has been decided that in all cases of promotions of
Scientist A/AI to scientist B/BI between 6-10-1978 to 1-2-1981, the individuals
are to be allowed 2 advance increments in the grade of scientist B/BI
uniformly.
The benefit of these advance increments will be over and above the
increments that may be or have been recommended by the Selection
Committee/Assessment Committee.
(CSIR Letter No. 17(63)/82-E-II (PPS)-Vol.1, dated, 29-11-83)
(22.5.6)<="" span="">Anomoly of Senior Scientists B/BI promoted to the post from a date prior to 6.10.1978 getting lesserpay compared to those promoted from the post of Scientists AIAI from 6.10.1978 onwards.
The implementation of the decision conveyed by CSIR letters Nos. 17(65)/81
E.II (CTE) dated 24.5.82, 17(65)182 E.II (PPS) Vol. II dated 1.12.82 and
17(65)/82 E.II (PPS) Vol. II dated 29.11.83, had created an anomaly inasmuch
as the senior Scientists B[BI who were promoted from the post of Scientists
A/AI to the post of Scientists B/BI (whether by assessment or by method of
direct selection) from a date earlier than 6.10.78 started getting less pay
compared to those promoted to the post of Scientists B/BI from 6.10.78
onwards. The matter has been examined in detail in the CSIR and it has been
decided with the concurrence of FA to CSIR that if any junior person
possessing the qualification of M.Sc./BE had been promoted as Scientist B/BI,
on 6.10.78 or later and was drawing pay higher than the senior promoted as
Scientist-BIBI from the grade of Scientist A/AI from a date earlier than 6.10.78
on account of the grant of two advance increments in terms of the CSIR letters
referred to above (other than the increments granted on consideration of
merit), then the pay of the senior may be stepped up to the level of the junior's
pay accounted for by such ad-hoc increments only. The stepping up will be
effective from the date from which the junior's pay became higher.
(CSIR letter No. 17(65)/83 PPS (NPL). dated, the 27th June, 1986.)
(22.5.7) Sub: Admissibility of advance increments to the Scientists A/AI promoted to the post of ScientistB/BI.
The CSIR has had under consideration the question whether the benefit of
advance increments in terms of the CSIR letters referred to above could be
extended to the Scientists A/AI possessing the qualifications of M.Sc./BE or
equivalent, who were promoted to that post from a date subsequent to 6-10-
78, on their promotion as Scientists B/BI under the new Recruitment &
Assessment Scheme, and whether this benefit was also to be extended to
those who acquired the qualifications of M.Sc/BE or equivalent on the date
subsequent to 6-10-78.
After due consideration, it has been decided with the concurrence of FA to
CSIR that the benefit of advance increments in terms of CSIR letters referred
to above will also be allowed to the persons promoted as Scientists A/AI
between 6-10-78 and 1-2-81 for each completed year of service, on promotion
to the post of Scientists B/BI subject to a maximum of two increments.
The Scientists A/AI who acquired the qualifications of M.Sc/BE or equivalent
between 6-10-78 and 1-2-81 will also be allowed the benefit of one advance
increment for each completed year of service as Scientist A/AI subject to the
maximum of two increments to the grade of Scientists B/BI.
For this purpose the service rendered in the post of Scientist A/AI after the
date of acquiring of such qualification only will be taken into consideration,
for date of result of the examination of M.Sc./BE will be the crucial date.
It is also clarified that the benefit of advance increments under the above
mentioned orders on promotion as Scientist B/BI is admissible to those who
were having the designation of Scientist A/AI or who would have had that
designation but for the change/alteration of the designation on functional
basis by the Executive Committee of the Lab./lnstt. concerned in accordance
with the instructions contained in CSIR letter No. 17(65)/78-E-II dated 15th
June 1979.
(CSIR letter No. 17(65)/86-PPS(2), dated. 27-6-1986)
(22.5.8) Fixation of pay in respect of the staff of NGRI, Hyderabad on account of their promotion underValluri Committee Promotion Scheme- regarding.
Since the persons mentioned in NGRI Letter No. 10(202)/66-Estt, dated, 24-
4-84 have been assessed and promoted to the next higher post from the
dates earlier than their selections against the post by open advertisement,
they will only be entitled to the benefit of the fixation of pay as admissible to
them on the date of promotion under the New Assessment Promotion Scheme
with effect from 1-2-81. The Scientists concerned cannot be permitted to have
the benefit of assessment promotion from earlier dates as well as fixation of
pay at higher rate as sanctioned on their open selections to identical posts by
a Selection Committee In view of this position they have no case for the
protection of pay which was permitted to them on the recommendations of
the selection Committee from a subsequent date.
(CSIR Letter No. 17(65)/84-PPS, dated,28th Sept., 1984)
(22.5.9) Fixation of pay in the case of Scientist E.I promoted to Scientist E.II with effect from 1-2-81 underthe New Recruitment & Assessment Scheme applicable to Scientific & Technical Staff of National Lab./Instt.
The question of removal of anomaly which arises on account of a Scientist
E.I promoted to the post of Scientist E.II from an earlier date getting lesser
salary compared to the junior Scientist E.II promoted from a later date to the
same post and drawing higher salary in the promoted post on account of the
biannual increments in the scale of pay for the post of Scientist E.II i.e.,
Rs.1800-100-2000-12512-2250 has been examined in the CSIR in consultation
with the Department of Personnel & Admn. reforms. It has been decided that
anomaly in such cases may be removed by stepping up of the pay of the
senior person to bring it at par with the salary drawn by the junior Scientist
E.II from the date the junior Scientist is getting higher pay compared to the
senior in accordance with the instructions contained in the Ministry of
Finance OM No. 1(40).E.III(A)/76 dated 21st March, 1977 ( which is printed
below FR 22). It is, therefore, requested that the anomaly which has arisen in
the case of Dr. N. Dhananjayan, Scientist E.II of your Laboratory may please
be removed in terms of OM dated 21st March, 1977 referred to above.
(CSIR letter No. 17(65)/84-PPS(NML), dated 8th May, 1985)
(22.5.10) Fixation of pay under New Assessment Scheme.
The Junior Lab. Asstts. in position on 1.2.81 and possessing the
qualifications of a Degree in Science or Library Science or a Diploma in
Engineering were to be assessed for promotion immediately, i.e., from 1-2-
1981 for assessment promotion to the next higher grade, i.e., Rs.330-560
under the provision of para 2.11.3. However, since the scale of Rs.330-560 has
been replaced by the scale of Rs.380-560 with effect from 1-2-1981 such staff
will be promoted to the grade of Rs.380-560 and since ion promotion their pay
will be fixed at the stage of Rs.380/- or above in the said scale, they can be
placed in the grade of Rs.380-640 with effect from the same date.
However, the JLAs in the grade of Rs.260-430 possessing the qualifications
of a Masters' Degree in Science or a Bachelor's Degree with Post Graduate
diploma in the relevant fields or B.E. were to be assessed straightaway to the
grade of Rs.380-640 in accordance with the provision of para 2.11.5 of the
scheme. In their case also they were to be assessed for promotion to the
grade of Rs.425-700 in Group-III(I) on their pay in the promoted grade reaching
Rs.425/- or above.
In the case of those who are assessed for promotion to the next higher
grade and are placed in the still higher grade with effect from the same date
they will be entitled to the fixation of pay in the immediate next higher grade
under the provision of FR 22(C) and on placement to the still next higher grade
they will be allowed the same salary as fixed in the next higher grade on the
analogy of FR 22(a)(ii).
It has been observed that in the cases of JLAs promoted to the grade of
Rs.380-560 and placed in the grade of Rs.380-640 with effect from the same
date they have been permitted the fixation of pay in both the grades under the
provision of FR 22(c) which is not in order. The cases of fixation of pay of JLAs
promoted to the next higher grade and placed in the still next higher grade
may, therefore, please be reviewed in accordance with the position explained
above. The cases where re-fixation of salary-results in any overpayment the
same will have to be recovered which may please be done under advice to the
CSIR.
(No.5(21)/83-E.II, dated. 16th Dec. 1985.)
(22.5. 11) Anomaly in fixation of pay under faster track.
In accordance with the extant procedure/instructions, the pay of the
scientific/technical staff who were assessed for promotion under faster track
w.e.f. 1.2.81 to the next higher grade was fixed under FR 22(c) and if on such
fixation the pay reached the minimum of the still next higher grade or the
entry level grade of next higher group, the pay was fixed at the same stage or
the next lower stage on the analogy of FR 22(a)(II)
This has resulted in anomaly in some cases inasmuch as the juniors have
been drawing more pay than the seniors.
The matter has been examined with a view to removing such an anomalous
situation and it has been decided with the concurrence of FA to CSIR that in
such cases of assessment under faster-track, the pay of the person assessed
to the next higher grade may be fixed under FR 22(C) in that grade and in case
he crosses over to the next grade in the same or next higher group, he may be
allowed fixation of pay at the next higher stage in the grade in which he is
finally placed. For instance, if the pay of a Senior Scientific Assistant on his
assessment promotion to the grade of Rs.650-1200 is fixed at the stage of
Rs.710/- under FR 22(C), he may be allowed the fixation of pay at the next
higher stage of Rs.740/- in the grade of Rs.700-1300.
(CSIR letter No. 17(65)/86-PPS, dated. the 30th June, 1986.)
(22.5.12) New Recruitment & Assessment Scheme for Scientific and Technical Personnel-Fixation of pay in the revised scales.
The Technical staff members who as on 1-2-1981 were in the pre-revised
scale of Rs.210-290 will, on their promotion to the grade of Rs.825-1200
(pre- revised grade Rs.225-308) be entitled to a higher start in the
revised scale corresponding to the stage of Rs.260/- in the pre-revised
scale.
( CSIR letter No. 17(65)/86-PPS, dated, 6th May, 1987)
(22.5.13) Anomaly of senior Scientists B/B-1 promoted to the post from a date prior to 6-10- 78 getting lesserpay compared to those promoted from the post of Scientists A/AI from 6-10- 78.
The decision conveyed in CSIR letter No. 17(65)/83-PPS(NPL) dated 27th
June, 1986 related to the stepping up of pay of Sr. Scientists for removal of
anomaly which has been caused by the grant of advance increments in
terms of CSIR letter No. 17(65)18 1 -E-II(CTE) dated 24th May. 1982 on
promotion of the Scientists A/A-I under the Valluri Committee Scheme.
Therefore, the decision contained in CSIR letter of 27th June, 1986 covers
only those who had opted for the new scheme and the benefit of stepping
up of pay is available only from 1-2-81 or from any subsequent date.
(17(65)/87-PPS (CBRI), dated, 27-10-87)
(22.5.14 )Fixation of pay of offers under Revised Pay Rules- 1986.)
In all cases of assessment promotion whether under Erstwhile Byelaw-
71(b) or New Recruitment and Assessment Scheme which have
retrospective effect prior to 1-1-1986 but the individuals had already
exercised their option under Revised Pay Rules 1986, it has been decided
to allow such individuals to have fresh option within a period of three
months from the date of issue of this letter.
Similarly, in all future cases of this type arising after issuance of these
orders, the concerned employees are eligible to exercise fresh option
within a period of three months from the date of issuance of the orders of
such assessment promotion having retrospective effect prior to 1- 1-86.
(CSIR letter No. 14(12)/86-E-II. dated, 12th Nov. 1987)
(22.5.15) Fixation of pay of Scientific & Technical staff appointed/promoted with advance increments on or after 1-1-1986.
The question of fixation of pay of Scientific and Technical staff
appointed/promoted with advance increments on or after 1- 1- 1986 has
been under consideration by CSIR for some time past. It was noted that
the difficulty arose in fixation of pay in the cases where
Assessment/Selection committee has recommended a number of advance
increments. According to Government instructions contained in their D.O
dated 23rd June, 1975 (copy enclosed) the pay in such cases should be
fixed in the revised scale under the normal Rules or at the pay
recommended by the Selection Committee/Assessment Committee in the
old scale plus D.A.,D.P., interim Relief (at the lower stage if there is no
corresponding stage) whichever is higher without allowing them the
benefit of 20%. This formula for fixation of pay has been considered
adequate and fair for fixation of pay) for departmental candidates
considered by the Assessment Committee for promotion. This formula is
also considered adequate in the case of fresh recruitments in whose case
the sole purpose of allowing advance increments was to protect the
emoluments drawn by them in their previous positions and such cases may
be regulated accordingly as per provisions indicated above. However, an
the case of those fresh recruits who have been allowed advance
increments based on their merits and not merely to protect the formal
emoluments, it has been considered unfair now to neglect the
recommendations of the duly constituted Selection Committees. Therefore,
in order to deal with such type of cases, Director-General, SIR on the
recommendations of a Committee constituted for the purpose has decided
that each such case may be separately gone into by the respective
Laboratory/Institute, and where increments have been recommended by
the Selection Committee not merely for protecting earlier emoluments but
in view of the merit of the candidates, an equal number of advance
increments may be allowed in the revised scale. Further, in similar cases
of recruitments through Selection Committee where the maximum of the
old scale had been recommended solely on the basis of merit, the actual
number of increments implied by that may be calculated and allowed in the
revised scale.
Further appropriate action in the matter may kindly be taken at your
Laboratory/Institute, in consultation with your Senior F&AO.
(CSIR letter No. Lab. (Admn.) /Misc./87-E-II, dated,26th Feb, 1988)
GOVERNMENT OF INDIA
MINISTRY OF FINANCE
DEPARTMENT OF EXPENDITURE
IMPLEMENTATION CELL
S. Sankaran New Delhi - 1, the
23rd, June, 1975
Sr. Accounts Officer
Dear Shri Acharya
Kindly refer to your D.O. No. 10/6(32)/73-E-II dated 5.5.1975 regarding
fixation of pay of persons who have been granted advance increments in the
pre-revised scales and appointed after 1.1.1973 but before the issue of orders
regarding revision of the pay scales. In cases where UPSC had recommended
higher initial pay in the pre-revised scales of Pay for persons appointed after
1.1.1973, it has been decided that pay should be fixed in the revised scales
under the normal rules or the pay recommended by the UPSC in the old scale
DA+DP+Irs (at the lower stage, if there is no corresponding stage) whichever
is higher and there is no need to refer to the UPSC again. This policy is being
followed in all cases of the nature referred to the Ministry of Finance and no
relaxation has been made. In the circumstances, your suggestion to refer such
cases back to the Selection Committees/Departmental Promotion Committees
for recommending de novo the salary to be fixed in the revised scales would
have wide repercussions and is not therefore agreed to.
Yours faithfully
Sd/-(S. Sankaran)Shri N.S. Acharya,
Deptt. Of Space,CBA Building,Distt. Office Road,Banglore-
560009
(22.5.16) Fixation of pay of Scientific & Technical staff appointed/promoted with advance increments on or after 1.1.1986.
Reference this office circular letter No. Lab, (Admn.)/Misc./87- E-II dated
26-2-1988/3-3-1988 on the subject mentioned above. It has come to the
notice of CSIR that some Labs./Instt. have fixed the pay in respect of its
employees promoted with advance increments through assessment in the
same manner as provided for in the case of fresh recruits where advance
increments have been granted by the Selection Committee based on their
merit.
The pay of employees who are promoted through assessment may kindly
be fixed strictly in accordance with the CSIR circular letter No.
Lab.(Adm)/Misc./87-E-II- dated 3.3.1988 read with D.O. letter dated 23-10-
1975 annexed thereto in order to avoid Audit objection later on. An example
towards fixation of pay in such cases is enclosed for your information and
guidance.
The pay fixation not made in accordance with these instructions may kindly
ne reviewed and set right.
(CSIR letter No.3(38)/Complex/86-E-II, dated, 10Oct. 1988)
EXAMPLE
Mr. "X" getting a basic pay of Rs.545/- in the pre-revised scale of
Rs.425-700 opts for revised scale w.e.f. 1-2-1986 the date of his next
increment which also happens to be the date of his assessment promotion to
next higher grade of Rs.550-900 in which he has been recommended three
advance increments by the Assessment Committee. His pay in the revised
scale of pay will be fixed as under:-
I. Pay Under Normal Rules
(a) Pay as on 1-2-1986 in the revised scale
of Rs.1640/-
Rs1400-40-1800-EB-50-2300/-
(b) Add one increment in the existing grade Rs.40/-
---------------
Rs.1680/-
---------------
© The next stage in the next Higher Grade
of Rs.1700/-
Rs.1640-60-2600-EB-75-2900/-
II Pay recommended by Assessment Committee in the Pre-revised Scale, Plus
DA,DP,IR without 20% benefits
(a) Pay as on 1-2-1986 in the pre-revised scale of Rs.560/-
Rs.425-15-500-EB-15-560-20-700/-
(b) Add one increment in the existing grade Rs.20/-
-----------------
Rs.580/-
-----------------
© The next stage in the next Higher Grade of Rs.600/-
Rs.550-25-750-EB-30-900/-
(d) Add three advance increments recommended
by Ra.075/-
the Assessment Committee.
-----------------
-
Rs.675/-
-----------------
--
Pay……………………………………………. Rs.0675.00
DA/ADA……………………………………… Rs.1015.90
IR-I&II…………………………………………..Rs.0128.00
-------------------
Rs.1818.90
-------------------
Since there is no stage of Rs.1818.90 in the revised scale of Rs.1640-60-2600-
EB-75-2900, the pay of Mr. "X" will be fixed at lower stage of Rs.1760/-p.m.
w.e.f. 1-2-1986. Which is higher than the pay admissible under normal rules.
The same example will also be applicable where advance increments have
been allowed in Selection post to protect the emoluments drawn in previous
employment.
(22.5.17) Pay fixation on Selection/Assessment.
Reference this office letter of even number dated 24th Jan., 1992 and
subsequent clarification issued vide this office letter dated 25th May 1992 on
the above subject. The advice given by Ministry of Finance has been
reconsidered and the Governing Body in its 128th meeting held on 16th Feb.,
1993 has decided that the advice of the Ministry of Finance may be
implemented in respect of all Selections/appointments made on or after
24.1.1992 i.e. the date of issue of instructions in this regard.
You are, therefore, requested that the instructions contained in this office
letter of even number dated 24th Jan., 1992 may kindly be treated as
amended accordingly.
(CSIR letter No. 1/68/83-Finance, dated, the 16th April, 1993)
(22.5.18) Recruitment and Assessment Scheme for Scientific and Technical staff-Clarifications arising out of implementation of revised pay scales.
In accordance with the provision of New Recruitment and Assessment
Scheme(l 98 1), a person is eligible for consideration for assessment to higher
grade on completion of a fixed length of service. For example; in Groups I &
II, first chance becomes due on completion of 7 years, second on completion
of 8 years, third on completion of 9 years and so on as given in the scheme .
Last chance for assessment is available on reaching maximum of the scale
and/or remaining for one year at maximum of the scale, as the case may be.
a. Similarly, under erstwhile Bye-law 71(b) also, eligibility for
assessment of a person of the rank of Scientist 'A'- Scientist 'B'-
Scientist 'C' is related to maximum of the relative pay scale.
b. Because of revision of pay scales with effect from 1. 1. 1986 and in
order to rationalise the aspect of reaching maximum of a pay scale in
both the Old and the- New Schemes, it has been decided that
c. For those existing on 1.1.1986 who have opted revised pay scale
(1986) and not been considered for assessment fallen due on or after 1.
1. 1986 under either of the Old and the New Schemes, maximum of pay
scale may be determined with reference to the pre-revised scale in all
cases.
d. For those inducted on or after 1. 1. 1986 or optees of revised pay
scales having once been considered for assessment on or after 1. 1.
1986, last chance due at maximum of pay scale under New Scheme will
be determined with reference to the revised pay scale only.
e. With regard to assessment under New Scheme taking place on or
after 1. 1. 1986, pay fixation will be done as per the old or the revised
pay scale as opted by the person concerned.
Under the Old Assessment Scheme, maximum of the grade relating to
persons of the rank of Scientist 'A', 'B', and 'C' will be determined with
reference to the old or revised pay scale (1986) in accordance with the option
exercised by the person concerned except (a) above.
Isolated cases, if any, will be decided by the Joint Secretary (Admn.)
on merits.
It is requested that this may kindly be given wide circulation among the
Scientific and Technical employees of your Laboratory/Institute for their
information.
(CSIR letter No. 17(65/P35)/86-PPS(FTRP), dated, 25 Aug. 1988)
(22.5.19) Pay Fixation under Revised Pay Rule3, 1986.
1. As per para 3 of this office circular dated 25.8.1988, an
opportunity to employees to revise their option for going back to pre-
revised scale purely for the purpose of assessment under the Faster
track system was provided.
2. However, consequent on the implementation of the
recommendations of the Fourth Pay Commission, Government of India
had issued instructions which stipulate that in the event of exercise of
option for Revised Pay Rules after 31.12.1987, pay will be fixed under
Rule 9 of, the Revised Pay Rules, 1986 (i.e. without the benefit of 20%
increase) instead of Rule 7 (i.e. with benefit of 20% increase) in pay
Fixation under these Rules in terms of Government of India circular
No.7(52)-E.III/86 dated 27.5.88 forwarded by CSIR to Labs./lnstts. vide
CSIR endorsement No.31(38)/88-G dated 21.6.88.
3. A question has been raised whether an assesse who was governed
by NRAS and has opted for retention of pre-revised scale after 1. 1. 1986
as per CSIR circular dated 25.8.1988 could be allowed the benefit of pay
fixation under Rule 7 i.e. with advantage of 20% increase or his pay be
fixed under Rule 9 without the benefit of 20% increase under Revised
Pay Rules, 1986.
4. It is, clarified that those who switched over to Revised Pay Rules,
1986 after 31.12.1987 under CSIR circular dated-25.8.1988, their pay
will be fixed only under Rule 9 of Revised Pay Rules, 1986, without the
benefit of 20% increase in pay.
(CSIR letter No. 17(65)P-42/A/22)/90-PPS, dated, the 15th July., 1992)
(22.5.20) Pay fixation on omission of pre-revised scales ofRs.225-308 and Rs.380-560from Groups I and II of NRAS/MANAS.
Consequent on omission of the scales of Rs.225-308 and Rs.380-560(pre-
revised) from Groups I and H, references are being received from different
Laboratories/Institutes, regarding method to be adopted for fixation of pay on
placement of the incumbents in the pre-revised scales of Rs.260-350 in Group I
and Rs.380-640 in Group-II.
2. The matter has been examined in consultation with
Finance. Accordingly, it has been decided to fix the pay on placement of
incumbents as under;
a) Pay fixation of those in the scale of Rs.225-308 (pre- revised) now
placed in the grade of Rs.260-350 (pre- revised) w.e.f. 1-2-81 may be
regulated under FR 23 and FR 22 (a) (ii) read with Audit Instruction
below FR 22. Pay fixation of those already assessed from Rs. 225-308
(pre- revised) to the scale of Rs.260-350 (pre- revised) between 1-2-
1981 and 1-4-1988 with advance increments, if any, may be regulated
notionally under FR 23 w.e.f. 1-2-81 upto the actual date of assessment
promotion to the scale of Rs.260- 350 on any date between 1-2-1981
and 1-4-1988. Thereafter, the pay of such promotees be regulated as
per rules and then fixed at the stage so worked out in the pre-revised
scale of Rs.260-350 under FR 23;
b) Pay fixation of those in the scale of Rs.380-560 now placed in the scale
of Rs.380-640 (pre-revised) may be regulated notionally under FIZ 23
w.e.f.1-2-1981 as in para (a) above. Pay fixation of those already
assessed from Rs.380-560 (pre- revised) to the scale of Rs.380-640
(pre-revised) between I2-1981 and 1-2-1988, with advance increments,
if any, may be regulated notionally w.e.f. 1-2-1981 upto the date of
assessment promotion to the scale of Rs.380-640 on any date between
1-2-1981 and 1-2-1988. Thereafter, the pay of such promotees be
regulated as per rules and then fixed at the stage so worked out in the
pre-revised scale of Rs.380-640 under FR 23. For example, if an
individual was appointed in the scale of Rs.380-560 in July 1975, he
would be drawing a basic pay of Rs.440/- on 1-2-1981. Consequent-
upon abolition of the pay scale of Rs.380-560 and its replacement by
the scale of pay Rs.380-640 his pay shall be fixed notionally at the
same stage of Rs.440/- under FR 23 from 1-2-1981. In case, however,
the individual has already been promoted to the scale of Rs.380-640
subsequent to 1-2-1981 but before I- 2-1988, say on 1-7-1982, with
three advance increments, his pay shall be re-fixed at Rs.5301- P.M. i.e.
at the stage on which it was fixed at the time of his initial promotion on
1-7- 1982 under FR 23 assuming as if he was brought over to the scale
of Rs.380-640 from the date of such promotion.
(CSIR letter No. 17(65)/P-42(A)/90-PPS, dated 4th January, 1991)
(22.5.21) Pay fixation on induction of non-technical employees into technical side in Group II.
Reference this office circulars of even number dated 22nd June and 13th
August, 1990, regarding induction of non-technical staff into technical side in
Group II. These instructions, inter alia stipulated that the pay on such
induction was to be fixed under normal rules.
1 . We have been receiving communications from some Labs./lnstts.
seeking clarification regarding fixation of pay in some specific
cases. The matter has been examined in consultation with Finance and
it is clarified that in terms of GOI, Deptt. of Personnel and Training OM
No. 1/2/86-Est.(Pay I), dated 22.5.89, the pay on induction of non-
technical employees into technical stream in Group II shall be fixed at
the same stage or at the next higher stage if there is no such stage in
the pay scale of the technical post. The annual increment shall be
drawn on the date due on the non-technical post if the pay has been
fixed at the same stage in the technical grade. However, if the pay has
been fixed at the next stage, the increments shall be drawn on
completion of one year's service in the technical grade.
2. In case an employee is drawing more pay than the maximum of the
scale of the lower technical grade against which the individual has
been/to be inducted as per provision in para 7.6.9 of MANAS, he will
continue to draw the same pay which he was drawing on the non-
technical side but without the benefit of any further increments (s).
3. You are, therefore, requested kindly to regulate the pay fixation of
the inductees into technical side in light of the above instructions.
(CSIR letter No. 17(65/P-42)90-PPS, dated. the 24th October, 199 1)
(22.5.22) Fixation of pay in the revised pay scales on promotion to the higher post on or after 1.1.1986.
As per provisions of the Revised Pay Rules, 1986, all appointments on or
after the first day of Jan., 1986, whether for the first time in Govt. service or by
transfer or promotion from another post have to be rnade in the revised pay
scales only. If the promotions take place on or after 1.1.86, the pay in the
revised scale has to be fixed first in the lower post held on 1.1.86 after
allowing the benefit of 20% as admissible under the Revised Pay Rules. In case
an individual has opted to come over to the revised pay scale from a date
subsequent to 1. 1.86, the pay in the revised scale is to be fixed as under:
I. The pay in the Revised Pay Scale is to be fixed first on the lower
post held by him on 1. 1.86.
II. The pay on the higher post is to be fixed on the date from which
the promotion takes place in the Revised Pay Scale with reference to the
pay on the lower post so fixed in the Revised Pay Scale.
III. In case the date of option happens to be the date of his promotion
in such cases the pay is to be fixed first in the lower scale in the revised
pay scale and thereafter, the pay is to be fixed on the higher post in the
revised pay scale with reference to the pay so fixed on the lower post in
the revised pay scale.
Instances have come to our notice where some of the Labs, Instts. have
revised the pay of the individual concerned straightway with reference to the
promoted pay scale after allowing the benefit of 20% thereon. Such pay
fixation is irregular and needs to be revised. Ale Labs./Instts. are advised to
review such cases and refix the pay of such individuals in the lower post first in
the revised pay scale and thereafter on the promoted post in the revised pay
scale with reference to the pay so fixed on the lower post in the revised pay
scale as at Para III above.
It is requested that the fixation of pay in your Lab./Instt. may kindly be
reviewed and revised in light of the above clarification and a report sent to this
office confirming that you have reviewed all the cases of pay fixation from
1.1.86 onwards.
(CSIR Letter No. 1/68/83-Finance, dated, the 13th Sep., 1990)
(22.5.23) Fixation of pay of departmental candidates granted advance increments.
Certain cases of wrong fixation of pay of serving Scientists on their selection
against an advertised post have come to the notice of CSIR. In this regard
clarification was sought from the Ministry of Finance, Department of
Expenditure who have since clarified as follows:
"When a serving employee applies for higher post through proper channel in
response to an advertisement, his appointment to the post applied for cannot
be treated as an initial appointment. In such cases the pay is fixed either
under normal rules or as recommended by the Selection Committee. Both the
benefits cannot be given at a time. If the recommendation of the Committee is
to fix the pay under normal rules, the benefit of FR 22(C) is admissible, if the
selected employee was holding the lower post. In case the Selection
Committee recommends advance increments, in that case, neither pay
protection is admissible nor benefit of FR 22(C).is admissible and instead only
advance increments with reference to the minimum of the scale of post are
admissible. This process is adopted even in cases where advance increment(s)
are recommended by UPSC............."
In view of the clarification given by the Department of Expenditure,- Ministry
of Finance as above, if a serving Scientist applies through proper channel
against an advertised post and gets selected, his pay is to be fixed under
normal rules i.e. fixation under FR22(C) with reference to the scale of pay in
which he was working. This would be so only if Selection Committee does not
recommend advance increments.
As against above, certain Labs. are wrongly fixing the pay of Scientists on
such selection by first fixing the pay in the higher grade under FR 22(C) and
then allowing the benefit of advance increments recommended by the
Selection Committee. This procedure is completely wrong and has to be
dispensed with immediately and all cases where pay has been fixed in this
manner have to be re-opened and excess payment made should be recovered.
At the time of selection of the candidate, it may be appropriate to advise
the Selection Committee the stage at which the pay of an individual would
get fixed under normal rules as well as procedure for fixation of pay in case
advance increments are recommended so that the Committee Tay take
appropriate decision at the time of such selection.
The same procedure for fixation of pay would be applicable in case of
assessment promotions which take effect from 1.1.1986 to 31.3.1988 i.e.
prior to the implementation of MANAS.
It is, therefore, requested that all cases of fixation of pay falling under the
above categories may he re-examined and the following information may be
furnished to this office by 31.3.1992.
1. Number of cases where pay fixation was done wrongly.
2. Number of cases where pay has been refixed as per the above
instructions.
3. Number of cases where excess amount paid has been recovered.
(CSIR D.O. No. 1/68/83-Finance, dated, the 24th January, 1992)
(22.5.24) Fixation of pay where advance increments were sanctioned by Selection Committee/AssessmentCommittee on promotion.
Reference IFA's D.O. letter of even number dated 24.1.1992 The
instructions contained in the said letter have been reviewed and it is decided
to give an option to the individuals concerned to get their pay fixed either
under erstwhile FR 22(c) or avail the benefit of advance increments on the
minimum of the scale, whichever is more beneficial.
The cases of pay fixation may therefore. kindly be reviewed accordingly
and the information asked for vide our letter dated 24.1.1992 furnished at an
early date.
(CSIR letter No. 1/68/83-Finance, dated, the 25th May, 1992)
(22.51.25) Pay fixation on Selection/Assessment with advance increments-Departmental Candidates.
Reference the office letter of even number dated 24th Jan., 1992 and
subsequent clarification issued vide this office letter dated 25th May 1992 on
the above subject. The advice given by Ministry of Finance has been
reconsidered and the Governing Body in its 128th meeting held on 16th Feb.,
1993 has decided that the advice of the Ministry of Finance may be
implemented in respect of all Selections/appointments made on or after
24.1.1992 i.e. the date of issue of instructions in this regard.
You are, therefore, requested that the instructions contained in this office
letter of even number dated 24th Jan., 1992 may kindly be treated as amended
accordingly.
(CSIR letter No. 1/68/83-Finance, dated, the 16th April, 1993)
(22.6) Stepping up of pay of S&T Staff
(22.6.1) Stepping up of pay of S & T Staff-Merit promotion/Advance Increments to the Scientists in NationalLabs./Instts.
A number of representations are being received in this office from the
scientists requesting for stepping up their pay on the ground that with the
grant of merit increments some scientists who are junior to them in the
grade, have started getting higher pay on the analogy that senior persons
should not draw pay less than their juniors-
The matter has been examined in the CSIR in consultation with Chief
(Finance)* In case of scientists, there is no seniority as different persons
are appointed in different disciplines and there cannot be one common
seniority list for all the different disciplines. The seniority in case of
scientific staff is only limited to the purpose of confirmation which is
determined on the basis of their placement in the Establishment List. As
such, the question of comparison of the pay of one Officer with the other
will not be applicable. It is therefore requested that the scientists in your
Lab /Instt, who have submitted representations on this ground may be
informed that there is no question of refixing their pay by stepping up with
reference to the pay drawn by the other scientists whether lower or higher
in the establishment List,
(CSIR letter No. 16(40)/76-PL, dated 13.4.81)
(22.6.2) Stepping up of pay of Scientific & Technical staff on assessment.
In this office letter No. 16(40)/76-PL dated 13th April, 1981 it was clarified
that there is no concept of seniority amongst the Scientific and Technical staff
as different persons are appointed in different disciplines and there cannot be
one common seniority list for all the different disciplines. Thus, the question
of comparison of pay of one officer with the other did not arise.
2) Similarly, assessments under erstwhile Bye-law 71 (b) and NRAS are not
vacancy based and as such do not attract the concept of seniority.
3) In view of the above, it is again emphasized that the question of stepping
up of pay based on seniority is not admissible and instructions contained in
decision No. 10 under FR 22(c) and Notes. No 4 and 7 given under Rule 7 of
Revised Pay Rules, are not attracted in such cases.
4) It is, therefore, requested that in case pay has been wrongly stepped up in
respect of any Scientific/Technical personnel on the basis of seniority by
application of rules/orders as mentioned in para 3 of this letter, the same
may be regulated as per aforesaid guidelines and recoveries of over-
payment made, if any, may be effected, after serving a show-cause notice to
the individual concerned. Action taken in this regard (with details of such
wrong pay fixation) may please be reported to CSIR by the end of July, 1989
at the latest.
(CSIR No. 17(65)/23/88-PPS, dated. 13th June, 1989)
(22.6.3) Stepping up of pay of Scientific and Technical staff
Some points have been raised by a few Labs./lnstts. on the implementation of
instructions circulated vide letter of even number dated 13.6.1989, on the
above subject. These are being examined by a small group set up at the CSIR
Headquarters. Pending final decision in the matter, it has been decided to
temporarily stay implementation of these instructions.
(No. 17(65/23)/88-PPS, dated 25th August, 89)
(22.6.4) Stepping up ofpay of scientific & technical Staff on assessment
Reference this Office Circular letter of even number, dated 25th August,
1989 temporarily staying the operation of letter of even number dated 13th
June 1989 on the above subject. The position regarding operation of these
orders is clarified as under:
A. There is no concept of seniority among S&T staff in CSIR and
hence the question of application of GOI instructions on stepping up of
pay does not arise in such cases;
B. Fixation of pay on assessment be regulated as per instructions
contained in CSIR Circular letter No. 16(40)/76- PL dated 13.4.1981 and
reiterated vide CSIR Circular letter No.17(65)/23/88-PPS dated 13-6-89;
and
C. Any over-payment as a result of wrong stepping up/ fixation Of
pay in the Labs./Instts. shall be regulated and dealt with as per extant
rules/instructions issued from time to time on the
subject. Necessary information on wrong stepping up resulting in
overpayment may also be sent to this office in the enclosed proforma.
It is requested that contents of the relevant instructions on this subject may
kindly be brought to the notice of all concerned including the Finance Wing
of your Lab/lnstt. for strict compliance. Controller of Administration &
SR.F&AO of the concerned Lab./lnstt. shall ensure compliance of the above
instructions.
(CSIR letter No. 17(65/23)/88-PPS, dated, 1st October 1990)
Details of Stepping Up of Pay in Respect of S&T Employees on
Assessment/appointment in CSIR
From 1981 Till Date.
Name/
Designation
Pay drawn in
post before
assessment/pr
omotion (with
scale of pay)
Pay fixed on
assessment/pr
omotion to the
next higher
grade(with
date of
promotion/ass
essment &
scale of pay)
Pay
stepp
ed up
by
junior
(s) in
relati
on to
pay
draw
n
Date
of
steep
ing
up
Over-
Paym
ent
till
date
as a
resul
t of
stepp
ing
up.
Rules/
orders
under
which
steppin
g up
had
been
done
Certified that the information given in the statement is as per records and
nothing has been left out. COA/AOF&AO/Sr.F&AO
(22.6.5) Stepping up of pay of Scientific & Technical staff on assessment.
Reference this Office circular of even number dated 14.9.90/1.10.90, on the
above subject. The instructions contained therein have been reviewed.
While the provisions contained in Para 6.4. 10 of MANAS will continue to
apply, the matter has been further considered and it has been decided, in
consultation with I.F.A. that the provision of stepping up of pay under
Government of India, Ministry of Finance O.M. No. 1(14)-E.111139 dated 16th
June, 1989 (given under FR 22(c) of Swamy's Compilation of FR 1989) may be
applied in a restricted sense on assessments subject to fulfilment of the
following conditions
1. Both the 'Senior' and 'Junior' should belong to the same grade
and the group and the posts to which they have been assessed should
be identical in the same grade and the group.
2. The pre-revised and revised pay scale of both the lower and
higher grades should be identical and in the same group.
3. The anomoly should be directly as a result of application of the
provision of erstwhile FR 22(c). If even in the lower grade the 'Junior'
was drawing more pay than the senior by virtue of fixation of pay under
the normal rules or any advance increment granted to him, the
provisions contained in this decision need not be invoked to step up the
pay of the senior officer.
4. The benefit of stepping up of pay would be admissible only if the
mode of placement to the higher in @he same group is the same. In
case any of the two officers is appointed by a different mode of
recruitment/assessment i.e. if one is appointed on open selection and
the other by assessment or vice-versa, the benefit of stepping up of an
open pay will not be admissible.
5. The stepping up of pay will not be admissible if advance
increments have been granted on merit or otherwise to the 'Junior'.
In case of any doubt, reference may be made to CSIR with complete details
and comments of Administration and Finance of the Lab./Instt. for
examination.
(CSIR letter No. 17(63)/23/88-PPS, dated, the 20th June, 1991)
(22.6.6) Stepping up of pay of Scientific & Technical staff on assessment - effecting recovery - regarding.
The pay scales in CSIR were revised w.e.f. 1.1.1986 and as the orders of the
revision of the pay scales were issued in Nov. 1986/Feb., 1987 effective from
1.1.1986, there have been cases of wrong fixation of pay in the revised pay
scales. Necessary clarifications were therefore subsequently issued in this
regard and the Labs./ Instts. were asked to refix the pay of the concerned
employees and effect the recovery of over-payment if any, already made.
Similarly, there have also been cases of wrong stepping up of pay which had
to be rectified subsequently and the over-payments made on this account
recovered. Some of the employees moved petitions in the Central
Administrative Tribunal, against the decision of CSIR for refixation of their pay
and recovery of over-payment already made. In some cases the Tribunal has
taken a view that the recovery should not be made unless a show cause notice
has been issued to the individual concerned and has also quashed the orders
for recovery of over payment on the technical ground of not issuing the show
cause notice to the employee concerned before effecting the recovery.
In view of the above position, It may kindly be ensured that in future while
effecting the recovery of over-payment, a show cause notice should invariably
be served on the employees concerned so that the implementation of the
orders of CSIR and recovery of over-payments is not stopped by the Tribunal
on technical grounds.
(CSIR letter No. 17(65)/23/88-PPS, dated, the 24th August, 1993)
(23) Pension Rules
Introduction of Pension Scheme in CSIR
(23.1.1) The Governing Body of the CSIR, has been pleased to decide that the Government of India Pension Rules, as liberalised and amended or clarified from time to time, shall apply :
(a) to all regular Council servants other than contract officers, re-
employed pensioners and purely temporary and daily wages staff,
who enter service on or after the date of issue of this letter, and
(b) to all Council servant who were in service on 5.11.60 and who opt
for these benefits in preference to their existing retirement benefits.
1. Council servants referred to in para 1(b) above shall, on or before
31.7.1961, exercise an unconditional and unambiguous option on the
prescribed form, electing the pensionary benefits or retaining their
existing retirement benefits under the CSIR Contributory Provident Fund
Rules as the case may be. Any such employee from whom an option
form showing the employee's option is not received within the above
mentioned time limit or whose option is incomplete or conditional or
ambiguous, shall be deemed to have opted for the pensionary
benefits. Where, however, any employee has died on or after 5.11.1960
without exercising any option for the pensionary scheme, he will be
deemed to have continued on the CPF system.
2. In the case of an employee who opts for pensionary benefits the
Council contribution and interest thereon credited to his CPF account
will revert to Council immediately the option is exercised, and the
account shall be converted into a non-contributory Provident Fund
account from the date the account was opened. The existing CSIR CPF
rules except to the extent they relate to the crediting of council's
Contribution to the Fund will continue to be in force irrespective of the
fact that the employee has opted for pensionary benefits and the
employee will continue to make compulsory contribution to the Fund
under those rules. Ale service of the employee opting for pension shall
be deemed to have been in the pensionable establishment from the
commencement of the employee's service, irrespective of the period of
service for which the employee might have subscribed to the CSIR CPF
Fund, and shall count for pension in the manner and to the extent
provided for in the pension rules of the Government.
3. The option once exercised will be final and irrevocable.
4. In the case of officers appointed on contract they will be entitled
to the CSIR Contributory Provident Fund benefits till they are confirmed
against a permanent post. On their confirmation, they will be allowed an
option for pensionary benefits, to be exercised within a period of three
months from the date of issue of the orders of their confirmation. In
these cases also the option once exercised will be final and irrevocable.
(Ref-CSIR Office No. 291 & letter No. 5/96/60-PC, dated the 24th Mar., 1961)
(23.1.2)Introduction of pensionary benefits in the CSIR-Confirmation of contract officers
Office Order No. 291 forwarded vide No. 5/96/60-PC dated the 24 March,
1961 (Para 23. 1. 1), provides that the officers appointed on contract will be
entitled to the CSIR Contributory Provident Fund benefits till they are
confirmed against a permanent post when they will have the right to exercise
option for pensionary benefits. It has 6een decided to consider the cases of
contract officers for confirmation after they have completed five years of
service and before they complete 10 years of service. I am to request you to
forward the necessary recommendations in respect of contract officers
serving in your Laboratory/Institute at an early date.
(CSIR letter No. 16(9)/61 -E.I. dated the 30th March, 1961)
(23.1.3) Counting of service rendered under the CSIR scheme towards pension.
In continuation of office Order No.29 1, dated 24.3.1961 (Para 23. 1. 1), it has
been decided that the service rendered under the C.S.I.R. schemes will count
towards pension in the Council on the absorption of such staffin regular
establishment without any break in service and on their subsequent
confirmation against permanent posts. The Council's contribution with interest
thereon credited to their C.P.F. Fund account during scheme service will revert
to the Council.
(Ref OM No. 1/10/61 -Pen, dated the 29th Nov., 1961)
(23.1.4) Exercising of fresh option by Central Government employees subscribing to Contributory Provident Fund, to come over to pensionable service.
Enclosed is a copy of Government of India, Ministry of Personnel and Training,
Administrative reforms and public Grievances and Pension, (Department of
Personnel Training), New Delhi O.M.No.F.3(1)- Pension, -Unit/85 dated 6th
June, 1985 (Not printed) on the subject for information and necessary
action. This may be given wide publicity.
It is provided in this circular that the option should be exercised within a
period of SIX MONTHS from the date of issue of O.M. i.e. 6-.6-1985 by all those
who are still borne on C.P.Fund Scheme of the CSIR. The contents of the O.M.
may be brought to the notice of all the concerned Council servants individually
who are on C.P.F. Scheme of the CSIR and their signatures in token of having
done this be obtained and kept on record.
The option should be exercised within the stipulated period and option should-
be unequivocal and unconditional. The option may be taken in duplicate which
should be signed by the Head of Office and then pasted in the Service
Book/Record. Necessary Office Memorandum may please be issued in respect
of those who opt to come over to the pension scheme of the CSIR.
(CSIR letter No. 1(11)/84-PEN/91, the dated, 3rd July 1985.)
(23. 1.5) Grant of option to the families of the employees who die in harness to come over to Pension Scheme.
The Government of India, Ministry of Finance (Department of
Expenditure) New Delhi O.M.No. 1(16)EV/84 dated 29.10.84 (Not printed) on
the above subject was forwarded to the Heads of all National Labs./Instts
under CSIR endorsement No. 1(11)/84-PEN/83, dated 20th March 1985. It
has been decided therein that the cases for allowing an option to the
families of those employees who die in harness while in service to come over
to pension from CPF, may be decided by the "Administrative Authorities"
concerned.
Of late, references are being received from Labs./lnstts. seeking sanction of
CSIR for change of option sought by the families of the deceased
employees. After careful consideration in consultation with Finance Wing of
CSIR Hqrs., it has been decided that such permissions to the families of the
deceased may henceforth be accorded by the Heads of National Labs./Instts.
upto the level of Scientist "E.II" except Common Cadre staff where reference
may be made to CSIR Hqrs.
(CSIR letter No. 14(23)/Misc./85-E.II, the dated, 30th Jan. 1986)
(23.1.6) Superannuation benefits to CSIR Scientists/Directors retiring as Secretary to Govt of India.
CSIR Scientists/Directors of National Laboratories/ Institutes are sometime
appointed as Secretary to Govt. of India on deputation and in the exigencies of
public interest they are retained there till their retirement or beyond. In such
case, under the normal rules, they are entitled to pensionary benefits on the
basis of their pay that they would have drawn in CSIR. This causes undue
hardship to the Scientist concerned.
The Governing Body of the CSIR in its 116th meeting held on 14-3-1988 has
approved that Scientist/Director of the National Laboratories/Institutes
appointed as Secretary to Govt. of India and retiring on superannuation from
the Govt. be allowed pensionary benefit by CSIR based on pay drawn by
him/her in Government, on the date of superannuation in CSIR.
(CSIR letter No.,17(179)/88-E.II(U-3), the dated, 30th May, 1988)
(23.1.7) Grant of option to the families of the deceased CSIR employee for coming over to CCS(Pension) Rules, 1972.
In partial modification of this office letter No. 14(23)/85-E.II dated 30th Jan.,
1986 (Para 23.1.5), it has been decided in consultation with Financial Adviser,
CSIR that henceforth Directors/Heads of National Laboratories/Institutes will
be competent to permit the families of the deceased Council employees upto
the level of Scientist-"F" (except Common Cadre staff) died while on CPF, to
opt for CCS(Pension) Rules, 1972.
(CSIR letter No. 14(4)/90-E.II, the dated, 10th April, 1991)
(23.1.8) Extension of pensionary benefits to the Scientists appointed on contract and Directors of NationalLaboratories/Institutes.
Keeping in view the larger interests of mobility of Scientific talent among the
various S&T/R&D Departments/Organisations in the country, a Committee was
constituted to look into the matter for extending grant of pensionary benefits
to the Scientist appointed on contract and Directors of National
Laboratories/Institutes, within the frame work of CCS(Pension) Rules,
1972. The recommendation made by the Committee and subsequently
concurred in b-y the IFA were placed before the Governing Body at its meeting
held on 22.2.1991. In pursuance of the approval accorded by the Governing
Body in the aforesaid meeting, it is notified for information, guidance and
necessary action to all concerned that the service conditions of Scientists
appointed on contract from open market; on foreign service/lien/EOL basis
from other Departments/Organisations on deputation basis(if permissible
under the Recruitment Rules); existing Scientists continuing on contract basis;
and Directors appointed from open market; Directors appointed on Foreign
Service/Lien/EOL basis from other Organisations on deputation basis (If
permissible under the Rules) and existing Directors continuing on CPF system
wi ill be regulated as per the enclosed guidelines approved by the Governing
Body, as mentioned above. Specimen of the terms and conditions in respect of
Scientist appointed on contract and Directors are enclosed for reference. Also
a specimen of the option to be exercised by the Scientist appointed on
contract/Directors on 6 years tenure basis, either in favour of
CCS(Pension)Rules, 1972 or to continue under CPF Rules is enclosed for
necessary action. A copy of this notification may kindly be kept in the library
and also displayed on the Notice Board for wide circulation.
(CSIR letter No. 17(197)/90-E.II, dated the 14th May, 1991)
Guidelines About the Line of Action to Modify the Terms and Conditions of
Offer ofAppointment/Agreement/Contract in Respect of Scientists/Directors on
their Appointment in CSIR Service.
1. APPOINTMENT OF SCIENTISTS (OTHER THAN DIRECTORS)
A. Direct Recruitment From Open Market (induction From Other Than
Government/lsemi Government/autonomous Bodies Etc.
There is no objection to keep them on probation as per usual procedure.
A suitable clause may be inserted in the offer of appointment that at the time
of initial appointment option will be given to the Scientists either to be
governed by CPF or Pension under CCS(Pension) Rules, 1972. Option will be
exercised with one month from the date of joining which will be notified and
pasted in Service Book for record.
The option once exercised shall be treated as final. In case no option is
exercised within the stipulated period, he shall be deemed to have opted for
pension scheme as per CCS (Pension) Rules, 1972.
B. Appointment on Foreign Service/lien Basis
They may be kept on probation as per practice during foreign service/lien
period.
In case of absorption, it should be notified and thereafter option of the
Scientist concerned obtained either to be governed by CPF or Pension under
CCS(Pension) Rules 1972. This option will be exercised within one month from
the date of notification for absorption orders which will be pasted in the
Service Book for record.
The option once exercised shall be treated as final. In case no option is
exercised within the stipulated period, he shall be deemed to have opted for
pension scheme as per CCS(Pension) Rules, 1972.
In case of absorption, counting of past service will be regulated as per extant
Government of India orders on the subject.
C. Deputation (If Permissible Under the Recruitment Rules)
Scientists will not be kept on probation.
Absorption in CSIR service after following the normal procedure prescribed for
recruitment will be notified and thereafter Scientist concerned will be given an
option either to be governed by CPF Rules or Pension under CCS(Pension) Rule,
1972. This option will be exercised within one month from the date of
notification of absorption in CSIR service.
The option once exercised shall be treated as final. In case no option is
exercised within the stipulated period, he shall be deemed to have opted for
pension scheme as per CCS (Pension) Rules, 1972.
In case of absorption, counting of past service will be regulated as per extant
Government of India orders on the subject.
D. Existing Scientists
For the existing Scientists who are governed by CPF scheme of the CSIR as per
clause 111 of their terms & conditions, modified clause III of the terms and
conditions shall be notified to the individual Scientists with the stipulation that
they should furnish their written consent in favour or against the modification
in the terms and conditions to their respective heads of offices.
The written consent so received shall be pasted in the service record of the
individual.
Simultaneously the individual shall also be furnished with an option form to
opt either for pension as per CCS(Pension) Rules, 1972 or to continue under
the existing CPF scheme of the CSIR as per existing terms and conditions. The
individual shall be required to exercise his option and submit the option form
duly completed to their respective heads of offices with in three months from
the date of issue of such notification.
The option once exercised shall be treated as final. In case no option is
received the individual shall be deemed to be governed by the existing terms
& conditions viz CPF Scheme.
2. DIRECTORS
A. Direct Recruitment From Open Market i.e. Induction Made Not Through
Any Government/semi Government/Autonomous Body Etc.
They will not be kept on probation. The term "contract" may be replaced by
the term "Tenure" wherever it occurs in the offer of appointment, terms &
condition and service agreement to be executed by the appointee.
They may be asked to exercise an option within one month from the date of
initial appointment whether to be governed by CPF or Pension under
CCS(Pension) Rules, 1972.
The option once exercised shall be treated as final. In case no option is
exercised within the stipulated period, he shall be deemed to have opted for
pension scheme as per CCS(Pension) Rules, 1972.
B. Appointment Made on Foreign Service/Lien/EOL Basis
They will be not kept on probation.
Word "Contract" may be replaced by the word "Tenure" in the offer of
appointment, terms & conditions and service agreement to be executed by the
individual concerned. In case of absorption, it may be notified and option given
to the individual concerned whether to be regulated by CPF or Pension under
CCS (Pension) Rules, 1972. This option will be exercised within one month
from the date of issue of absorption orders. The option once exercised shall be
treated as final. In case no option is exercised within the stipulated period, he
shall be deemed to have opted for pension scheme as per CCS (Pension) Rules,
1972.In case of absorption, counting of past service will be regulated as per
extant Government of India orders on the subject.
C. Deputation Basis (If Permissible Under the Rules)
They will not be kept on probation. In case of absorption after following
the normal prescribed procedure of recruitment, option may be given to the
individual concerned either to be governed by CPF or Pension under CCS
(Pension) Rules, 1971, This, option will be exercised within one month from
the date of issue of absorption orders. The option once exercised shall be
treated as final. In case no option is exercised within the stipulated period,
he shall be deemed to have opted for pension scheme as per CCS (Pension)
Rules, 1972.In case of absorption as above, counting of past service rendered
in the previous Department will be regulated as per extant Government of
India orders on the subject. The amended terms & conditions for the
aforesaid appointments are enclosed.
D. Existing Directors.
For the existing Directors who are governed by CPF scheme of the CSIR as
per present term & conditions, modified terms and conditions shall be
notified to the individual Directors with the stipulation that they should
furnish their written consent in favour or against the modification in the
terms and conditions. The written consent so received shall be pasted in
the service record of the Director. Simultaneously, the Director shall also
be furnished with an option form to opt either for pension as per CCS
(Pension) Rules, 1972 or to continue under the existing CPF Scheme of
the CSIR as per existing terms and conditions. The individual shall be
required to exercise his option and submit the option form duly
completed to the CSIR within three months from the date of issue of such
notification. The option once exercised shall be treated as final. In case
no option is received the individual shall be deemed to be governed by
the existing terms & conditions viz. CPF Scheme.
(CSIR circular. No. 17(197)/90-E.II., dated, the 14th May, 1991)
(23.2) Counting of Past Service
(23.2.1) Counting of service rendered in other Organisations for pensionary benefits in the C.S.I.R.
The question of counting of past service of employees who had joined the CSIR after resigning their previous service or on transfer or on foreign service from Central/State Govt. Departments/Universities/Autonomous Bodies or sponsored projects/schemes etc., before 21.4.1972 (the date from which the Govt. of India liberalised the pension rules) towards pensionary benefits under the CSIR was considered by the Governing Body of the CSIR at its meeting, held on 22.12.1976. The Governing Body approved that pensionor cases in respect of such employees for counting their past service towards pension under the CSIR may be decided in consultation with Finance on the following conditions and that the past cases should not be reopened
(1) Payment of pensionary liability by the concerned individuals in terms of Govt. of India O.M.No. 2(3 3)/EVA/60, dated 10- 11- 1960.
(2) Service rendered by individuals in Research Schemes/Projects sponsored in CSIR followed by permanent absorption in CSIR against regular posts without break in service or by condonation of break in accordance with Govt. rules/instructions.
(3) Refund of employer's share of CPF contributions, if any, received by an individual from Central/State Govt./University/Autonomous Organisations etc., together with interest thereon to CSIR.
(4) Production of satisfactory evidence of service by the individuals and also a certificate from employer to the effect that in case the individuals would have continued in their service they would have been eligible for pension under Central/State Govt. or benefits of CPF on completion of 5 years service.
(5) The above benefits will be admissible only on permanent absorption in CSIR.
The above decision may be brought to the notice of all officers and staff for their information. Pending cases, if any, may be referred to the CSIR for consideration.
(CSIR letter No. 17/92/75-E.II, dated, the 9th Feb., 1977)
(23.2.2) Counting of service rendered in other Organisations for pensionary benefits in the C.S.LR..
The DGSIR in consultation with FA, CSIR has been pleased to approve that the services rendered in the following Organisations shall also count for pensionary benefits in CSIR, subject, however, to fulfilment of conditions laid down in this office circular letter of even number dated 9.2.1977 (Para 23.2. 1).
1. Central/State Autonomous Bodies/Public Sector Undertakings /Municipal Bodies/Universities. The term Public Undertaking shall include a Public Undertaking coming under the purview of B.P.E. or a similar body of the State Government where the system of retirement benefits like pension or C.P.F. exist. The term "Municipal Body" shall include the Municipalities registered under the relevant Act and where the system of retirement benefits like Pension or C.P.F. exist.
2. It has further been decided that the service rendered in more than one organisations (as stated above as mentioned in this office circular letter of even number dated 9th February, 1977) before joining CSIR, may also count for pensionary benefits in CSIR and the resignation, if any, submitted in one Department/Organisation with proper permission is only a technical formality provided of course the other conditions laid down in the said circular letter dated 9.2.1977 are fulfilled.
3. The above decision will apply to those employees only who had joined the CSIR before 21.4.1972.
4. The above decision may be brought to notices of all officers and staff for their information. Pending cases, if any, may be forwarded to the C.S.I.R. for consideration.
(CSIR letter No. 17/92/72-E.II, dated the 18th Jan., 1983)
(23.2.3) Counting of past service rendered by an employee in other departments prior to their joining theCSIR towards pension in CSIR.
CSIR is receiving proposals from the Laboratories/Institutes, for counting of the past service of employees, rendered by them in their respective erstwhile Departments/Organisations, towards pensionary benefits in CSIR without proper examination with reference to Rules/CSIR instructions resulting in a lot of correspondence and delay in finalising the cases.
In order to minimise the delay in such cases; Proposals may kindly first be got examined by your Sr. FAO & A.O. with reference to G.O.I. Rules/CSIR instructions and thereafter forward the same to this office duly signed by the Administrative officer and Finance & Accounts Officer-of the Laboratories/Institutes along with the application of the employee concerned.
The Rules/CSIR Instructions under which each case is covered is to be spelt out and also the specific opinion of the Pension Sanctioning Authority recommending the forwardal.
(CSIR letter No. 17(92)/34/77-E.II (U.2), dated, the 12th Aug., 1986)
(23.2.4) Counting of past service rendered in other Departments/Organisations for pensionary benefits inCSIR.
Attention is invited towards the CSIR Letter No. 17/92/75/E.II dated 9th Febuary, 1977 and 18th January, 1983 (Para 23.2.1 & Para 23.2.2) regarding counting of past service in respect of employees who joined CSIR before 21st April, 1972. Under the provisions of these letters, employees who had served the Central Government/State Government Departments/Universities/Autonomous Bodies (Central as well as State)/Sponsored Projects/Schemes /Public Enterprises (Central/State Government) Municipal Bodies who joined CSIR without break in service or by condonation of break in accordance with Government of India Rules/Instructions before 21st April, 1972 are entitled to count their past services (supported by all relevant records for such services) subject to their paying pensionary liabilities themselves, and subject to the other conditions as outlined in CSIR letters cited.
According to Govt. of India OM No. 28/10/84-Pension Unit dated 29th August, 1984, employees of the Central Govt. and Central Autonomous Bodies have been permitted to enjoy pension based on the combined service of Central Govt. and/or Autonomous Body (ies) as the case may be subject to the fact that the concerned erstwhile department would discharge pensionary liabilities and in no case the same should be accepted from the employees concerned. Instructions have already been issued by CSIR vide letter No. 1/11/86-Pen., dated 31 st October, 1986 that the benefits under the provisions of the Govt. of India OM No. 28/10/84-Pension Unit dated 29th August, 1984 could be granted by the appointing authority at the laboratory level.
Notwithstanding this Govt. of India OM No. 28/10/84-Pension Unit, dated 29th August, 1984, employees who joined CSIR before 21st April, 1972 may count their service in various department/organisations referred to under para 1 on pre-page. It seems that the employees eligible for the benefit of past services under the provisions of CSIR Letter No. 17/92/75-E.II dated 9.2.1977 and 18.1.1983 have already applied for the same and decisions taken from time to time by the CSIR Headquarters
It has now been decided that the cases of counting of past service as referred to under para 1 on pre-page may also be finalized with the approval of the Heads of the National Laboratories/Institutes, wherever he is the appointing authority. The remaining cases may continue to be referred to CSIR.
(CSIR letter No. 1/11/86-Pen, dated, the 6th Jan., 1987)
(23.2.5) Sub: Counting of service on contract for the purpose of pension in CSIR.
The question of counting of service of CSIR officers who are initially appointed on contract and subsequently confirmed against permanent posts has been reviewed. The existing instructions of CSIR on the subject are contained in the circular No.5/96/60-PC, dated 24-3-61 and No.3(22)/73-E.II. dated 11- 3-74
The present practice, as followed by CSIR in accordance with the above circulars, is that when a contract officer is confirmed on a permanent post, he is given an option either to continue to be on Contributory Provident Fund Scheme or to come over to pension scheme of the CSIR within 3 months of the date of notification of the orders of confirmation. In case he opts for pension, the period of service rendered on contract is counted towards pension on surrender of the employer's share of contributory PF accumulation.
2. As against. the above practice, Govt. of India's provision vide (Rule 17 of CCS(Pension) Rules, 1972) is as under:-
"Rule 17 of CCS (Pension) Rules, 1972.
(i) A person who is initially engaged by the Govt. on a contract for a specified period and is subsequently appointed to the same or another post in a substantive capacity in a pensionable establishment without interruption of duty, may opt either -
(a) to retain the Govt. contribution in the Contributory Provident Fund with interest thereon including any other compensation for that service; or
(b) to agree to refund to the Govt. the monetary benefits referred to in clause (a) or to forego the same if they have not been paid to him and count in lieu thereof the service for which the aforesaid monetary benefits may have been payable.
(ii) The option under sub-rule (i) shall be communicated to the Head of Office under intimation to the Accounts Officer within a period of three months from the date of issue of the order of permanent transfer to pensionable service or if the Govt. servant is on leave on that day, within three months of his return from leave, whichever is later.
(iii) If no communication is received by the Head of Office within the period referred to in sub-rule (ii), the Government servant shall be deemed to have opted for the retention of the monetary benefits payable or paid to him on account of service rendered on contract".
3. As would be seen from the above, the practice followed by CSIR has been at variance with the rule provision as contained in C.C.S. (Pension) Rules 1972. The matter has been reviewed in consultation with the Ministry of Finance (Deptt. of Expenditure), and the following decision has been taken on the subject:-
4. With effect from 28.11.84 all contract officers who are confirmed against permanent post will automatically come over to the pension scheme of the CSIR w.e.f. the date of their confirmation. They will have option either to count for pension the period rendered on contract prior to date of confirmation (on surrendering the employer's share of CPF contribution), or to get the employer's share of CPF contribution for that service (date of initial appointment on contract till date of confirmation).
5. Such option must be exercised within 3 months from the date of issue of the order conveying the confirmation. If no option is exercised within such period, the employee will be deemed to have opted for the retention of the Contributory Provident Fund benefit for the period prior to the date of confirmation.
6. The correct application of the provision of Rule 17 of CCS(Pension) Rules, 1972 is illustrated below for guidance:-
'A' appointed on contract from 1. 1.79; confirmed w.e.f. 1. 10.84 (viz.,
after 5 years).
'B' appointed on contract from 1. 1.82; confirmed w.e.f. 1.4.85 (viz., before completion of 5 years in CPF).
In the above two cases, 'A' AND 'B' will be governed by Pension Scheme/General Provident Fund Scheme w.e.f. the date of confirmation on 1.10.84 and 1.4.85 respectively.
'A' will automatically come into pension scheme from 1. 10.84. However, he has the right to exercise option either to retain the contributory provident fund benefit for the period of service from 1.1.79 to 30.9.84 or surrender the above benefit and count this period also towards pension.
'B' also comes, automatically into pension scheme from 1.4.85. He has also the
right to exercise option either to retain the contributory provident fund benefit
for the period of service from 1.1.82 to 31.3.85 or surrender the above benefit
and count this period also for pension. However, in case he opts for retaining
the CPF benefit for the period 1. 1. 82 to 31.3.85, the employer's share for the
above period will be payable only after he completes 5 years of total service
under CSIR viz., upto 31.12.86. In case of both 'A' and 'B', if no such option is
received within 3 months from the date of notification of their confirmation,
they will be deemed to have opted for the retention of the contributory
provident fund benefits for the contract service (viz., period from date of
appointment to date of confirmation).
8. An exemption is envisaged in respect of cases regulated prior to this decision. Officers who were initially appointed on contract and were confirmed on permanent posts before 28.11.84 and were allowed to continue contributory provident fund in accordance with the CSIR circulars cited above may be given a Fresh option, either to continue to be governed by the contributory provident fund scheme or to come over to the pension scheme on surrendering the employer's share of CPF to CSIR. Such option should be unqualified and irrevocable, and must be given within 3 months from the date of issue of this circular. If no option is received within the stipulated period of 3 months, they will be deemed to have opted for the pension scheme of the CSIR and the employer's share of CPF will be withdrawn.
9. The contents of this circular may be brought to the notice of all concerned officers, including those who are on leave/study leave/deputation/EOL etc. in India or abroad, and their acknowledgement obtained in writing and kept on record.
(CSIR Letter No:3(27)/73-E.II/Vol. II, dated, 17th April, 1985.)
(23 .3) Addition to Qualifying Service
(23.3.1) Addition to service qualifying for superannuation pension in respect of Scientists/Technologists appointed by CSIR in the pay scale of Rs. 1500- 2000 and above.
The question of extending the benefits as contained in Rule 30 of CCS(Pension) Rules 1972 (reproduced below) to certain categories of employees of CSIR has been under active consideration, for some time past.
"Rule 30 of the CCS (pension) Rules, 1972:- A Govt. servant appointed to service or post after 31st March, 1960, shall be eligible to add to his service qualifying for superannuation pension (but not for any other class of Pension) the actual period not exceeding one-fourth of the length of his service or the actual period by which his age at the time of recruitment exceeded 25 years or a period of 5 years, whichever is less, if the service or post is one."
(a) "for which Post-graduate research or specialist qualification or experience in scientific, technological or professional fields, is essential; and
(b) to which candidates of more than twenty five years of age are normally recruited.
Provided that (i) this concession shall not be admissible unless the actual qualifying service is not less than ten years; and (ii) the. Recruitment- Rules in respect of the said service or post contain a specific provision that the service or post is one which carries the benefits of this Rule."
This matter has been considered in detail in consultation with Department of Personnel & Administrative Reforms. The Governing Body at its meeting held on 13th June, 1980 has also considered this matter and has approved that the provisions contained in the aforesaid Rule may be extended to the Scientists and Technologists who are initially appointed on contract by direct recruitment, by the CSIR in the pay scale of Rs. 1500-2000 and above after 31 st March, 1960 and who on their confirmation have opted for CSIR Pension Scheme, provided they fulfil the other conditions prescribed in the aforesaid rule. Proposal for the grant of the benefit to such officers appointed in the Laboratories/Institutes duly vetted by the F&AO/Sr. F&AO of your Laboratories/Institutes may be referred to CSIR Headquarters for approval in consultation with the Chief (Finance).
(CSIR letter No. 17(44)/72-E.II. dated, the 12th Nov., 1980)
NOTE: The words "A Govt. Servant appointed to a service or post after the 3 1 st March 1960" have been replaced by the words, "A Govt. Servant who retires from a service or post after the 31st March 1960" w.e.f. 19.3.88
(23.3.2) Addition to service qualifying for superannuation pension in respect of Scientists/Technologists k appointed by CSIR
The Governing Body of CSIR at its meeting held on 13th June, 1980 had approved that the benefit contained in Rule 30 of CCS (Pension) Rules 1972 may be extended to -Scientists and Technologists appointed in the pay scale of 1500-2000 and above in CSIR and its National Laboratories/Institutes.
The provision of above Rule is indicated as under:-
"Rule 30 of the CCS (pension) Rules, 1979, provides that a Govt. servant appointed to service or post after 31st March. 1960*, shall be eligible to add to his service qualifying for superannuation pension, actual period not exceeding one-fourth of the length of his service or the actual period by which his age at the time of recruitment exceeded 25 years or a period of 5 years, whichever is less, if the service or post is one."
(a) for which post-graduate research or specialist qualification or experience in scientific, technological or professional fields, is essential;
(b) to which candidates of more than twenty five years of age are normally recruited.
Provided that (i) this concession shall not be admissible unless the actual qualifying service is not less than ten years; and (ii) the Recruitment Rules in respect of the said service or post contain a specific provision that the service or post is one which carries the benefits of this Rule."
The m4tter has since been re-examined and the GOVERNING BODY of CSIR at its meeting held on 17th March, 1982 has Approved that the benefits of addition to service qualifying for superannuation pension as indicated above may be extended to all scientific and technical staff of CSIR and its National Laboratories/Institutes without any restriction of grade. In other words, the provision contained in Rule 30 of CCS(Pension) Rules, 1972 as amended from time to dime, will apply to Scientists and Technical staff of CSIR mutatis-mutandis.
NOTE: The words "A Govt. Servant appointed to a service or post after the 3 1 st March 1960" have been replaced by the words, "A Govt. Servant who retires from a service or post after the 31st March 1960" w.e.f. 19.3.88
The proposal for grant of benefits to the individual cases of such officers/staff appointed in the Laboratories/Institutes may be referred to CSIR-Hqrs. for approval.
(CSIR letter No. 17(44)/78-E.II. dated, the 19th May, 1982)
(23.3.3) Addition to service qualifying for superannuation pension in respect of Scientists/Technologistappointed by CSIR.
The proposal for addition to service qualifying for superannuation pension under Rule 30 of CCS(Pension) Rule may in future be sent in the proforma enclosed duly certified by the Sr. F&AO/F&AO of your Laboratory/Institute.
(CSIR letter No. 17(44)/78-E.II dated, the 16th Mar, 1983)
PROFORMA
1 .Name
2. Date of regular appointment in CSIR.
3. Post to which appointed.
4. Scale of that post.
5. Date of Birth.
6. Age at the time of regular appointment in CSIR.
7. Advertisement of the post to which appointed (A copy to be attached).
8. Whether the post contains a specific provision that the service or post is one which carries the benefit of Rule 30 of CCS(Pension) Rules, 1972.
9. Whether the post is one
(a) for which post-graduate research or specialist qualification or experience in Scientific, Technological or professional fields, is essential, and
(b) to which candidate of more than twenty
five years of age are normally recruited.
10. Qualifying Service.
11. Age at the time of retirement and length of qualifying service.
12. One-Fourth of the length of service of Council Servant on the date of retirement.
13. Actual period by which age of the Council Servant exceeds 25 years,
14. Proposed quantum of service to be added in terms of Rule 30 of CCS (pension) Rules, 1972.
15. Undertaking that Dr./Shri will not seek retirement before on the superannuation (to be
attached with the proposal).
16. Recommendations of Sr.F.& A.O. /F.&.A.O. of the Labs/Instts.
(23.4.4) Addition to service qualifying for superannuation pension in respect of Scientists/Technologists appointed by CSIR
The Governing Body of CSIR had Inter-alia decided that provision No. (ii) of Rule 30 of CCS(Pension) Rules 1972 will not be applicable to the Scientists/Technologists appointed but other conditions of the afore-mentioned Rule will continue to be applicable. It may, however, be noted that while filling up the Scientific and Technical post in future, qualifications /experience should invariably be stipulated in the advertisement as laid down in the New Recruitment and Assessment Rules of CSIR along with a specific provision that Scientific and Technical posts carry the benefits of Rule 30 of CCS (Pension) Rules 1972.
The cases if any pending for want of above notification, may now be processed
accordingly.
(CSIR letter No. 17(44)/78-E.II(U-3), dated, the 19th April, 1984)
(23.4) Retirement Age and extension of Service etc.
(23.4. 1) Retirement age of Scientific Officer and stag in CSIR.
The undersigned is directed to say that at its meeting held on the 20th
September 1956, the Governing Body of the Council of Scientific & Industrial
Research decided that the age of retirement of Scientific Officers and staff in
the National Laboratories/Institutes should be fixed at 60, and that
thereafter extensions, if granted, should be for a period of two years at a
time. The decision applies with immediate effect to all Scientific Officers
and staff in the National Laboratories/Institutes engaged in research.
The question as to what extent this concession should cover the auxiliary
technical officers and staff is under consideration and further instructions will
follow.
The Governing Body has also decided that this relaxation in the age of
superannuation should not be extended to the administrative and clerical
personnel serving under the Council of Scientific & Industrial Research. They
would be governed by the appropriate rules applicable to Government servants
of their class.
(CSIR letter No. 1/11/56-Cte, dated. the 27th Oct., 1956)
(23.4.2) Age of Superannuation of Scientific & Technical staff in the National Laboratories of the CSIR.
Reference this office Memo. No. 1/11/56-Cte, dated 27th October, 1956
regarding age of superannuation of scientific & technical staff in the Council of
Scientific & Industrial Research.
In amplification of the order contained in that Memorandum, the Governing
Body of the Council in their 34th meeting held on 24th September, 1957 has
decided as follows:-
1. The age of retirement of scientific and technical staff actually
engaged on research has been fixed at 60. Thereafter, if extensions
are granted, it should be for a period of two years at a time subject
to the conditions that the officer concerned; (1) is physically fit; (ii)
continues to be efficient; and (iii) it is in the public interest to
continue to retain him in service.
2. Scientific and technical Staff not actually engaged on research
work, but are rendering useful service in the Laboratories or
Workshop as expert technicians calling forth experience and manual
dexterity will generally be continued in service beyond the age of 55
upto the age of 60. Extensions beyond 55 years, If granted, should
be on a year-to-year basis upto 60 years subject to the conditions
that the officer concerned: (i) is physically fit; (ii) continued to be
efficient ; and (iii) it is in the public interest to continue to retain
him in service.
3. Staff carrying technical designations but are not actually employed
in such work, the normal rules applicable to Government servants of
their class will apply; but individual cases of exceptional merit or of
continued utility will be examined on merit and extension of the age
determined in such cases.
4. Administrative and Ministerial staff will be governed by appropriate
niles applicable to Government servants of their class.
All cases of extension beyond the age of superannuation in each of the
categories specified above, together with the reasons therefore, may be
referred to the Council of Scientific & Industrial Research for consideration and
approval of the competent authority.
(CSIR letter No. 1/11/156-Ct6, dated, the 27th Nov., 1957)
(23.4.3) Age of superannuation of Scientific and Technical staff.
Reference: O.M.No. 1/11/56-CTE dated the 26th November, 1957 and Office
Letter No. 1/67/60-CTE dated the 31st August, 1960.
The Governing Body of CSIR at its meetings held on the 20th September, 1956
and 24th September. 1957 had considered the question of the age of
retirement of Scientific & Technical personnel employed by the CSIR and
decided that :-
(a) Scientific research) officers will continue in service upto the age of 60
and thereafter extensions, if granted, should be for a period of two
years at a time subject to the conditions that the officers concerned
are physically fit and continue to be efficient, and it is in the public
interest to continue them in service;
(b) As far as administrative and clerical personnel were concerned, they
will be governed by the appropriate rules as applicable to Government
servants of their class.
(c) that scientific and technical staff not actually engaged on research
work, but are rendering useful service in the Laboratory, or workshop,
such as expert technicians, calling forth experience and manual
dexterity will be generally continued in service beyond the age of 55,
upto the age of 60. Extensions beyond 55 years if granted, should be
on a year-to-year basis upto 60 years subject to the usual conditions
already referred to; and
(d) that the normal rules applicable to Government servants of their
class will apply in the case of staff carrying technical designation, but
are not actually employed in such work; individual cases of
exceptional merit or of continued utility will however be examined on
merit and extensions beyond that age determined in such cases.
Requests are being received from Directors of National Laboratories/Institutes
almost in every case for retention of members of the scientific and technical
staff after the age of 60, and their recommendations have been generally
accepted. In dealing with such matters, it was considered necessary to ensure
that
(a) These cases are not treated as mere routine matters, and
(b) in retaining the service of any officer, we do not unduly affect
adversely the prospects of persons in the lower grades in the direct
line of promotion. Normally expectations of promotions, if delayed
affect the efficiency and morale of officers and staff. It is in the larger
interest of the Council to check any such tendency.
The matter was, therefore, placed before the Governing Body at its 40th
meeting on the 5th Nov., 1960 and the Governing Body have decided that the
normal rule and practice of the CSIR should be that the scientific (research)
officers should retire at the age of 60 and technical staff (non research) at the
age of 55. Extension beyond the limits specified above should be considered in
exceptional cases only.
It was also decided that each case should be considered sufficiently in
advance of the due date of Superannuation by a committee of experts to be
constituted for the purpose on whose advice and recommendations the final
orders will be passed by the competent authority.
In view of the above decision, it is requested that cases of officers who are
due, to reach the age of superannuation may kindly be reviewed well in
advance, and proposals, if any, for retention of such officers after the age of
superannuation referred to the CSIR a year in advance, so that the proposals
could be processed through the expert Committee.
(CSIR letter No. 1/67/60-CTE, dated, the 17th Dec., 1960)
(23.4.4) Age of compulsory Retirement - Raising of.
Reference : Correspondence resting with letter No. 1/67/60-CTE, dated
17.12.1960.
At its meeting held on 24th March, 1963, the Governing Body of the Council of
scientific & Industrial Research has been pleased to decide that that age of
compulsory retirement of CSIR employees whose age of retirement is now fixed
at 55, will be raised to 58 with effect from 1. 12.1962 subject to the same
principles and conditions as have been prescribed by the Government of India
for their employees in the Ministry of Home Affairs Office Memorandum No.
33/18/62-ESTS(A) dated 30.11.1962 and 31.12.1962 (copies not printed).
In the case of scientific officers and staff, the earlier decision of the Governing
Body intimated vide this office letter No. 1/67/60-CTE dated 17.12.1960 will
continue to apply.
(CSIR letter No.5(16)163-PC, dated, the 25th April, 1963)
(23.4.5) Age of Superannuation of Scientific Staff
The Governing Body of the Council of Scientific & Industrial Research at its
meeting held on 6th May, 1965 approved the following decisions taken by the
President, CSIR on 21.1.1963 regarding the age of superannuation of scientific
staff :-
1. that the age of superannuation of scientific staff should be kept at
60 years;
2. that yearly extensions upto 63 years may be granted on the
conditions that the officers concerned continued to be :
i) physically fit;
ii) scientifically active, their record being good on the basis of
previous 5 years reports; and
iii) their retention in service being in the public interest.
3. that further yearly extensions upto the age of 65 years in special cases
may be granted where the scientists may have distinguished themselves in
their respective subjects.
(CSIR letter No. 16(8)/63-E.I, dated, the 4th Aug., 1965)
(23.4.6) Grant of Extension to Scientific Staff Beyond the Age of Superannuation - Procedure for.
At its meeting held on 6th May, 1965, the Governing Body of the CSIR took the
following decision for
grant of extensions to the scientific staff beyond the age of superannuation
(a) The age of superannuation of scientific staff be kept at 60 years.
(b) Extension on year-to-year basis upto 63 years may be granted if the
officers concerned continued to be
i) Physically fit;
ii) Scientifically active, their record being good on the basis of
previous 5 years reports; and
iii) their retention in service being in the public interest
(c) Further yearly extension u the age of 65 years in special cases may
be granted where the scientists may have distinguished themselves in
their respective subjects.
2. At its held on 15th.July, 1967, the Governing Body of the CSIR
considered. this matter again and approved the following procedure
proposed for grant of extension to scientific staff beyond the age of
superannuation
(a) In considering the grant of extension to scientific staff beyond
their normal age of superannuation, it should be ensured that the
scientist concerned cannot be replaced by suitable person on his
attaining the age of superannuation, by advertising the post and
considering the candidates who may be applying by a duly
constituted Selection Committee as provided in Bye-laws, well in
advance (say at least 6 months before the due date of
superannuation of the scientist concerned.
(b) lie question of the grant of extension of service to the scientist
concerned should arise only (i) if no suitable person is available,
and (ii) if he satisfies the other conditions specified in para 1 (b).
3. It is therefore, requested kindly to take necessary steps to ensure
that the scientific staff recommended by you for extension conform to
the above conditions.
(CSIR letter No. 16(8)/67-E.I. dated the 25th Jan., 1968)
(23.4.7) The two proposals placed for consideration of the Governing Body of the CSIR in its 6]st meeting held on 26.2.1974 and the decisions taken are reproduced below for your information
Proposal for Consideration Decision taken
1. System of efficiency bar should he 1. The system of efficiency bar would
dispensed with. continue.
2. Age of retirement should be,60 years for 2. The present system of retirements
all categories of employees of CSIR. age of 58 years for non-scientific and
60 years for scientific staff would continue.
(CSIR letter No. 17(65)/74-E.II, dated, the 12th June, 1974)
(23.4.8) Uniform age of Retirement for All Categories of Personnel in CSIR
According to the existing arrangement the age of retirement in respect of
"Scientific" and "Technical" personnel in CSIR is 60 years. Similarly, Class IV
staff of the Council also retire at the age of 60 years.
The matter regarding the extension of benefit of the age of retirement of 60
years to the "Auxiliary Technical" and "Administrative" staff was considered by
the Governing Body of CSIR at its meeting held on 21.9.77. The decision of the
Governing Body is reproduced below for your information:-
"The Governing Body noted and authorised the Director-General, C.S.I.R. to
grant extension in exceptional cases on a yearly basis upto a maximum, of two
years viz. upto 60 years of age in cases of all categories of "Administrative"
and "Auxiliary Technical" staff/officers of and upto the level of Deputy
Secretary or equivalent (i.e. in the time scale of Rs.1500-2000). However, the
cases of incumbents in higher grades were to be submitted to the Vice-
President, CSIR."
(CSIR letter No. 17(65)76-E.II. dated, the 22th August, 1978)
(23.4.9) Criteria for Extension/re-employment - Extract From Chapter XX of "hand Book for Personnel Officers" Deptt. of Personnel And A.R. Cabinet Sector, New Delhi.
(1) No proposal for extension of service/re-employment beyond the age
of superannuation should ordinarily be considered.
(2) Extension of service/re-employment can be justified only in very rare
and exceptional circumstances. Even in such cases, 60 years of age
should be the deadline for non-scientific /non-technical posts and 62
years in the case of scientific/technical personnel. This should not be
construed to mean that extension of service/re-employment can be
granted to non-scientific/non-technical personnel upto the age of 60
years and to scientific/technical upto the age of 62 years or more as a
matter of course. The overriding consideration for the grant of
extension of service/re-employment is that it must be clearly in public
interest and in addition satisfy one of the following two conditions
(i) that other officers are not ripe enough to take over the job or
(ii) that the retiring officer is of outstanding merit.
Test (i) would be satisfied only if there is shortage in a particular
specialization, or if it is not possible to find a suitable successor or if the officer
is engaged on a work or project of vital importance which is likely to produce
results in a year or two. If officers in the next lower post are not eligible for
promotion on the ground that they have not put in the minimum service in the
lower grade prescribed under the rules, no promotion can be made to the
higher grade unless such officers put in the requisite length of service,. But
officers who are eligible for promotion to the post-against which extension/re-
employment is recommended, should not be rejected solely on the ground that
they do not have as much experience as the retiring Officer. They should be
considered for promotion according to the recruitment rules and if they are
found suitable, they should be promoted to the post being vacated by the
retiring officer.
Test (ii) would not be satisfied by the Mere Fact That the Specialist (e.g. A
Scientific or technical Officer) Is Fit in All Respects or is Otherwise Able to
Discharge Effectively the Duties of the Post Held By Him.
(3) No extension of service/re-employment should be considered on the
ground that a suitable successor is not available unless it is established that
action to select a successor has been taken well in advance, but the selection
could not be finalised in time for justifiable reasons.
(4) A proposal for the grant of extension of service/re-employment based
merely on the consideration that the officers' predecessor had been given
extension/re-employment should not obviously be accepted.
(23.4.10) Age of retirement in respect of Non-Technical Council employees placed in the grade of Rs.8251200 (pre- revised Rs.225-308) and above under Cadre Review.
Attention is invited towards this office OM No. 7(157)/86-E.II dated. 3.8.1987
providing promotional avenues to Gr.-"D: (non-Technical) employees to the
higher grades of Rs.825-1200 (Rs.225-308 pre revised) and Rs.950-1400 (260-
350 pre revised) as a result of a Cadre Review.
A doubt has been raised by some Laboratories/Institutes whether the
incumbents holding Gr.-'D' posts on their placement in the grade of Rs.825-
1200 (Rs.225-308 pre-revised) and Rs. 950-1400 (Rs.260-350 pre-revised) will
retire from service on attaining the age of 58 years (applicable to incumbents
of Gr.-"C" post)- or 60 years (applicable to Gr. 'D' posts)
It is clarified that since the posts in scale of Rs.825-1200 (Rs.225,308 pre-
revised) and Rs.950-1400'(Rs.260-350 pre-revised) fall under Gr.-'C', the
incumbents will automatically be governed by the terms and conditions of
service including age of retirement i.e. 58 years as applicable to Gr.-'C' posts.
An employee cannot remain entitled to the service benefits of Gr.-'D' post
while holding a Gr.-'C' post. However he will be, free either to opt for
promotion to Gr.-'C' (Non-Technical) with retirement benefits it 58 years of age
or continue in Gr.-"D" with benefit of retirement age of 60 years.
(CSIR letter No. 17(196)/90-E.II, dated, the 25th Oct., 1990)
(23.5) Retention in service beyond 55 years of age and premature retirement.
(23.5. 1) Retention in service beyond 55 years of age upto age of superannuation.
Under F.R. 56, it is necessary that the cases of Govt. servants for retention in service beyond 55 years should be reviewed six months before he attains the age of 55 years with a view to determine his continuance or otherwise in service in public interest. It is therefore requested that the cases of the CSIR Officers borne on common cadre may kindly be sent to this office under confidential cover with the recommendations, six months before the officer concerned attains the age of 55 years. The self Assessment Report of the work of the concerned officer may also be forwarded along with the recommendation. There is no prescribed form for the Self Assessment Report.
This may kindly be noted and followed strictly to ensure timely action in such cases in
future.
(CSIR letter No. 8(47)12/73-E.I. dated, the 10th Oct., 1975)
(23.5.2) Retention in service beyond the age of 55 years.
The Question of reviewing the cases of Scientific, technical, and Auxiliary Technical staff for their retention in service after they attain the age of 5.5 years has been under consideration for sometime it has been decided as under:
1. Under FR 56 G) the appropriate authority has absolute right to retire any Government servant by giving him notice of not less than three months in writing, or three months pay and allowances in lieu of such notice if (1) he is in class 1 and class H service or post and had entered Government service before attaining the age of 35 years after he has attained the age of fifty years, and (2) in any other case, after he has attained the age of fifty five years. In this connection, it has been noticed that where as the cases of all the employees in the CSIR and its National Laboratories/Institutes in the administrative and accounts cadres are being reviewed regularly under this rule, it is not being done to in respect of Scientific, technical, and Auxiliary Technical employees. At the same time, it is evident that tie Fundamental rule 56 (1) does not distinguish between the administrative, Scientific, technical and Auxiliary Technical staff and is applicable equally to all the categories of Government employees, in terms of this rule, read with CSIR Bye-law 75(b), it has, therefore, been decided that all Scientific, Technical and Aux. technical Staff of the CSIR shall,
henceforth, be reviewed in the same manner as in the case of the administrative cadres.
2. Individual cases for which the Directors/Heads of Laboratories/Institutes are the appointing authorities, shall be reviewed by a Committee Consisting of the following and in the manner 4 is being done for completion of probationary Periods/renewal of contracts. etc.
1 . Director of the Lab/Instt. Chairman
2. A member of the Ex. Committee Member
3. Head of the Division/Project coordinator/Project Leader.
4. An outside Expert in the field of the candidate.
3. The recommendations of the Committee may be approved by the Director/Heads of the National
Laboratories/Institutes. In respect of all other cases for which the Director/Head of the National Laboratories/Institutes are not the appointing authority, their cases shall be reviewed by the above Committee and the recommendations referred to the CSIR for further necessary action.
(CSIR letter No. 17(96)/76-E.II, the dated, 22nd Nov., 1976)
(23.5.3) Retention in service of Scientific/Technical/Aux. technical staff after they attain 55 years of age.
There is no objection for not including an outside expert in the Committee to be constituted for reviewing the cases in respect of Class III Aux. Technical posts and non-gazatted Administrative posts not borne on Common Cadre. However, the cases of these categories of staff may be reviewed by a committee consisting of the following members. :-
2. Senior most Scientist in the Labs./Instts. next to the Director. Chairman
3. Head of the Units/Division/Section. Member
4. Administrative officer of labs/Instts. Member
Further, the cases of eight members of the staff including three -scientists which have already been approved by the Director need not be taken up again.
(CSIR letter No. 17(96)/76-E.II., the dated, 27th Jan., 1977)
(23.5.4) Retention in service beyond the age of 55 years
Reference CSIR Circular letter No. 17(96)/76-E.II., dated, 22nd Nov., 1976) regarding reviewing the cases of scientific & technical staff for their retention in service after they attain the age of 55 years. It was inter-alia mentioned in para 3 thereof that in respect of all other cases for which Directors/Heads of the National Laboratories/Institutes are not the appointing authority, their cases shall also be reviewed by the above Committee and the recommendations referred to the CSIR for further necessary action." Such cases obviously included those of Scientists "F' and other personnel holding allied posts. It is, however, seen that such cases are not being referred to this office with the result that they appear to have been allowed to continue in service after attaining the age of 55 years, without any review having been made of their cams as required under the rules.
All such cases in your Laboratory/Institution may be reviewed and sent with the recommendations of the Committee to this office for further action.
(CSIR letter No. 17(96)/76-E.II., the dated, 30th April, 1979)
(23.5.5) Retention in service beyond 55 years of age upto age of superannuation.
The cases of officers and staff borne on common cadre, for retention in service beyond 55 years, are required to be referred to this office 6 months before the officer concerned attains the age of 55 years as per instructions issued vide circular letter No.8(47)2173-El dated the 10th October 1975. It is, however, seen that some such cases have been unduly delayed and referred to this office after more than a year of attaining the age of 55 years by the concerned employees which is not correct. The Standing Committee constituted in this regard has taken serious notice of such delays und desired that the suitable instructions be issued to avoid such delays.
It is, therefore, requested that you may kindly personally ensure that such cases are referred to this office 6 months in advance so that in case the person is not found fit, the requisite notice of 3 months can be given to him.
(CSIR Letter No. 8(229)6/71-E.I, dated. the 16th Aug. 1980)
(23.5.6) Retention in service of Scientific/technical - staff beyond the age of 55 years.
CSIR Circular letter No. 17(96)/76-E.II dated 22.11.1976 (Para 23.5.2) wherein the CSIR has approved the constitution of a Committee consisting of the following for review of cases on the lines it was done for the purpose of completion of probationary period/renewal of contracts etc.
1. Director of the Lab/Instt. ChairTnan
2. A Member of the Ex-Committee Member
3. Head of the Division/Project Coordinator/Project Member
Leader
4. An outside Expert in the field of the candidate. Member
Since the Committee to retain the scientific & technical staff in service beyond the age of 5.5 year was constituted on the lines of the procedure for completion of probationary period/renewal of contracts etc. and that the system has now been dispensed with, the Director-General, SIR has decided that the retention of scientific/technical staff beyond 55 years, may be approved by Directors of the labs/lnstts. on the basis of a self-assessment report/confidential reports in respect of categories of staff for which they are the appointing authority upto the level of Scientist 'EII'
The cases of Scientist-F may, however, continue to be referred to CSIR for approval of the DGSIR along with the assessment report of the Scientist concerned and recommendation of the Director,
(CSIR Letter No. 7(54)4/56-E.II, dated the 28th June 1982)
(23.5.7) Retention in service beyond 50/55 years of age under FR 56.
While notifying the revised time-schedule for review, it was mentioned in this office letter dated 3-12-85 that the system of reviewing the cases of CSIR employees under FR 56 shall continue as notified vide CSIR Circular letter 17(96)/76-E.III dated 27.1.77 & 7-2-77; No 7(54)/4/56,E.II dt. 28.6.1982; and No. 8(115)/2/82E.II, dated 23.8.83. In accordance with the aforementioned circular letters, review was required to be made in respect of CSIR staff on their attaining the age of 55 years under FR 56 in all cases irrespective of the category of the post.
Govt. of India issued instructions in 1978 notifying the comprehensive criteria, procedure and guidelines under FR 56, according to which cases of Group-A and Group-B officers who entered service before attaining the age of 35 years are required to be reviewed six months prior to attaining the age of 50 years and in all other cases six months prior to attaining the age of 55 years provided that nothing in this clause shall apply to a Group 'D' employee who entered service on or before 23-7-1966. The instructions for review at the age of 50 years have not been in force in CSIR.
As the procedure of reviewing the cases of CSIR employees was at variance with the provision made under FR 560), it has now been decided with the approval of DGSIR that hereafter review of cases in respect of CSIR employees shall be made in accordance with the provision of FR 560) supplemented by the Govt. of India instructions issued on it from time to time in toto.
Accordingly, the review has to be done in respect of various categories of staff as follows
1. Six months prior to attaining the age of 50 years in respect of Group 'A' and 'B' officers who entered service before attaining the age of 35 years.
2. Six months prior to attaining the age of 55 years in respect of all other officers and staff.
Time schedule for review as notified in this office letter No. 7(54)/4/56-E.II, dated 3-12-85 will remain unchanged.
In this connection, it is clarified that review has to be done only once either at the age of 50 year or 55 years as the case may be, unless situation warrants review again at any time later. There might be some officers in Groups 'A' & 'B' who had entered service before attaining the age of 35 years and might be already above 50 years but less than 55 years. No review would have been done in these cases until now, as according to the earlier instructions, review was to be done at the age of 55 years in all cases. The cases of all such officers may please be taken up for review immediately and the same completed by 28th February 1986 positively and report sent to this office by 15th March 1986.
In order to follow the schedule for review as per CSIR circular letter dated 3rd December 1985, cases of review due in July to September 1986 may be taken up and completed during January to March 1986 and report sent to CSIR by 15th April 1986. Similarly, cases of review falling due between October and December 1986 may be completed during April to June 1986 and report sent to CSIR Hqrs. by 15th July 1986 and so on.
(CSIR Letter No. 7(54/4)56-E.II, dated the 10th Jan. 1986)
(23.5.8) Retention in service beyond 55 years of age upto age of superanuation.
In accordance with provisions under F.R. 56 the cases of Council servants for retention in service beyond 55 years should be reviewed six months before attaining the age of 55 years with a view to determining their continuance or otherwise in service in public interest. Such proposals in respect of Common Cadre staff are being received in CSIR in piece meal which is not only cumbersome but also time consuming process.
Accordingly, it has been decided that such cases will be reviewed twice a year i.e. in June and December of each year. The persons, who are attaining the age of 55 years upto December will be considered in June of the same calendar year and persons who are attaining the age of 55 years upto June will be considered in December of the previous calendar year.
You are, therefore, requested to ensure that the cases of Officers borne on Common Cadre may be sent twice in a year together with (i) Self-Assessment Report of the work done by concerned officer (ii) his Special Confidential Report (iii) integrity certificate and (iv) recommendations of the Heads of the Laboratories/Institutes.
CSIR Letter No. 8(115)2/82-E.I, dated the 23rd Aug., 1983)
(23.5.9) Strengthening of Administration - Review. of cases of Council Servants under FR 561Rule 48 of CCS (Pension) Rules. 1972 - Regarding.
Reference: CSIR Letter No - 17(96)/76-EII, dated, 22.11.1976
CSIR Letter No.-7(54)/5/56-EII, dated. 28.6.1982 (Para 23.5.2)
CSIR Letter No.-8(115)/2/82-EI, dated. 22.11.1983 (Para 23.5.6)
Reference above noted letters issued by CSIR providing for review of cases of all Council Servants for the purpose of retention in service beyond the age of 55 years with a view to improving the efficiency and strengthening of administrative machinery at all levels. Under F.R./CCS(Pension)Rules, 1972, the council have the powers to consider premature retirement of a Council Servants in public interest before the normal date of retirement on superannuation.
The Rules position in regard to premature retirement is as under
A: Rule Position under FR 56
(1) In accordance with the provisions of Fundamental Rule 56G) the appropriate authority has the absolute right to retire, if it is necessary to do so in public interest, any Government employee as follows
(i) If he is in Group A or B service or post and has entered
Government service before attaining the age of 35 years, after he has attained the age of 50 years;
(ii) In any other case, after he has attained the age of 55 years provided that in case of a Group 'D' official, such action can be taken if he entered service after 23rd July, 1966.
In other words, a Government servant belonging to Group A and B who has entered Government Service after attaining the age of 35 years, and officers belonging to Group C and D can be prematurely retired after they have attained the age of 55 years with the exception of Group D officials, who entered service on or before 23rd July, 1966.
(2) In addition, a Government servant in Group C service or post who is not governed by any pension rules can also be retired after he has completed thirty years' service, under F.R. 56(1).
(3) Identical provisions exist in Article 459 of the Civil Service Regulations.
(4) Provisions also exist in Rules 48 of the C.C.S (Pension) Rules, 1972, for the retirement of a Government employee by giving him three months' notice, if it is necessary to do so in public interest, after-he has completed 30 years of qualifying service for pension, In other words, a Government employee who may belong to Group A, B, C or D can be prematurely retired, irrespective of the age at the appropriate time, after he has completed 30 years of qualifying service.
B Rule 48 of CCS (Pension) Rules.
At any time after a Govt. Servant has completed thirty years' qualifying service
(a) he may retire from service; or
(b) he may be required by the appointing authority to retire in the public interest"
(Also kindly refer to the provisos given under this Rule.)
In view of the need for removal of corruption, it is again emphasised to review the cases invariably in time for retention in service with the objective of weeding out the Council servants who are inefficient or are of doubtful integrity without taking any lenient or compassionate view either while reviewing their cases for retention or otherwise in service or while writing their Annual Confidential Reports.
It is requested that a statement of the review undertaken by the Labs./Instts. in respect of the Council servants belonging to Group A. B, C & D employees for the period between 1-4-'84 and 31-3-1985 may kindly be sent to the undersigned in the enclosed proforma latest by 31st May 1985. In future, this report should be sent quarterly to this office reaching by 15th of the month following the respective quarter. Accordingly, the first quarter will commence from lst April 1985 and the quarterly report for the period from 1-4-85 to 30-6-85 may kindly be sent by 15th July 1985 in the separate proforma enclosed for the purpose.
(CSIR Letter No. 7(54/4)56-E II, dated the 22nd April, 1985)
(23.5.10) Premature retirement Of Central Government servants - Guidelines relating to action whereintegrity of the Government servant is doubtful
A copy of Confidential OM No.25013/30/85-Estt.(A) dated 7/9th August 198.5 received from the Department of personnel & Training is reproduced for your kind information, guidance and necessary action.
The system of reviewing the cases of CSIR employees under FR 56G) shall continue as notified vide CSIR Circular letters No.17(96)/76-E II dated 21.1.77 & 7-2-77; No.7(54)/4/56-E II dated 28-6-82; and No.8(115)/2/82-EI dated 23-8-1983. However, the revised time-schedule for review will henceforth be as follows:-
Time Schedule for Review
Quarter in which the Quarter in which the review is to Report to be sent to CSIR by
concerned Officers attained the age be made.
of 50/55 years.
Jan. to March July to Sep. of the 15th October of the preceding year With reference to
preceding year Col. 1
April to June Oct. to Dec. of the 15th Jan. of the same year with reference to col. 1
preceding year.
July to September January to March of the same 15th April of the same year with reference to col. 1
year.
Oct. to Dec April to June of the 15th July of the same year with reference to col. 1
same year
The procedure outlined in the enclosed Confidential OM and the time-schedule for review given on pre-page may kindly be followed strictly.
The matter pertaining to revision of the Review Committee, is found necessary, and constitution of Representation Committees is under consideration and instructions thereon will follow shortly.
It is requested that Review of all those employees who have already attained the age prescribed for Review under FR 560) but the Review has not so far been done as also in respect of those who will be attaining the prescribed age in the first and second quarters of 1986 (January' 1986 - March' 1986 and April' 1986 - June' 1986) may now kindly be taken up immediately and completed by 28th February 1986 positively. Quarter-wise reports of all such cases may be sent to this office by 15th March 1986 ig the enclosed proforma (A).
The cases in which the employees will attain the prescribed age during the quarter July 1986 - September, 1996 are to be reviewed in the quarter January 1986 - March 1986 and report is to be sent to this office by 15th April 1986 Form 'B'. Thereafter, the quarterly reviews may be done as per the above time- schedule.
CSIR letter No.7(54)/4/56-E.II, the dated. 3rd Dec., 1985)
(23.5.11) Retention in service beyond 50155 years of age under FR 56 w Constitution of Review Committees & Representation Committees.
In continuation of this office letter of even number dated 3rd December, 1985 on the above noted subject, It is stated that in term of GOI instructions issued from time to time relating to implementation of FR 560)/Rule 48 of CCS(Pension) Rules, 1972, the DGSIR has been pleased to accord approval to the constitution of Review Committees and Representation Committees as given in Annexure-I.
It is requested that the time-schedule for review contained in this office letter referred to above may kindly be adhered to strictly and the quarterly reports sent to CSIR by the stipulated dates.
(CSIR letter No.7(54/4)/56-E.II, the dated, 19th March, 1986)
Schedule of Review & Representation Committees to be constituted under FR 56 and Rule 48 of the C.C.S. (Pension) Rules.
Name of Post Review Committee Representation Committee
1. Common Cadre Staff in CSIR Hqrs. & National Labs./lnstts.
i) Group-A Officers (Officers in the scale of 1. J.S.(Adm) 1. Addl. Dir. General
Rs. 7" 1 300 and above) 2. I.F.A. (Final orders will be 2. Adviser (Final orders will be
passed by DGSIR) passed by the V.P., CSIR)
ii) Group-B Officers (Officers in the scale of 1. Sr.-most Deputy Secretary 1. Adviser
Rs.650-1200 & below) 2. Dy. Financial Adviser (Final 2. I.F.A. (Final Orders will be
orders will be passed by JS(A) passed by DGSIR)
Il. Staff other than Common Cadre Staff.
(a) CSIR Hqrs. 1. Group-A
i) Officers in the Scale of Rs.2250-2750 & 1. Addl. D.G. CSIR
above. 2. Adviser (Final orders will be
passed by the President, CSIR)
ii) Officers in the scale of 1. Addl. D.G. 1. DGSIR
Rs. 2000-2500 & below upto the level of Rs. 2. Adviser (Final orders will be 2. Addl. Secretary, DSIR (Final
1100-1600. passed by the the DGSIR) orders will be passed by the V.P.,
CSIR)
iii) Officers in the scale of Rs.700-1300 1. Jt. Adviser(ISC) 1. Joint Adviser(PC)
2. Sr.-most Dy. Secretary. (Final 2. D.F.A. (Final orders will be
orders will be passed by the J.S. passed by the DGSIR)
(Adm.)
2. Group-B 1. Jt. Adviser(TU) 1. Jt. Adviser(ISC)
2. Dy. Secy.(C0) (Final orders 2. Dy. Secretary(R&A) (Final
will be passed by the J.S. (Adm.) orders will be passed by the
DGSIR)
Name of Post Review Committee Re'resentation Committee
3. Group- C&D 1. Dy. Secretary(R&A) 1. Sr.most Dy.Secy.
2. Dy. Secy.(CO)(Final orders 2. Dy. F.A.(Final orders will be
will be passed by the J.S. (Adm.) passed by the DGSIR.)
(b) National Labs/Instts.
1. Group-A
i. Officers in the scale of Rs. 2250-2750 & 1. Addl. D.G. 1. DGSIR
above. 2. Adviser (Final orders will be 2. Addl.Secretary, DSIR
passed by the President, DGSIR)
i) Officers in the Scale of Rs.2000-2500 1. Adviser 1. DGSIR
2. J.S.(A) (Final orders will be 2. Addl. D.G. (Final orders will be
passed by the DGSIR) passed by the V.P., CSIR)
ii) Officers in the scale of Rs. 1800-2250
and below
1. Sr.-most Scientist in the labs. 1. Adviser
2. Admn Officer (Final orders 2. J.S.(Adm). (Final orders will be
will be passed by the Directors) passed by the DG, CSIR)
2. Group -B 1. Sr.most Scientist in the Labs. 1. Joint Adviser(pc)
2. A.0. (Final order will be 2. Sr.most Dy.Secretary (Final
passed by Director) orders will be passed by the
DGSIR)
3.Group -C & D 1. A.0.XSG)IAO(Gr.1) 1. Sr.most Dy.Secy.
2. Sr.F&AO/F&AO (Final orders 2. Dy. F.A. (Final orders will be
will be passed by the Director) passed by the DGSIR
(23.6) Expeditious Disposal of pension cases
(23.6. 1) Expeditious disposal o pension cases - List of Officers expected to retire on Superannuation.
(6.1) The Ministry of Finance Department of Expenditure OM NO.F.
11(3)EV(A)/76 dated 28-2-76, circulated vide CSIR letter No. 1 (11)/76-Pen,
dated 7-5-1976 which inter-alia stipulates the various stages/time schedules in
extension for the various processes leading to the authorisation and payment
of Pension and Gratuity. A scrutiny of a few pension cases revealed that firm
cut off dates. prescribed therein for various stages and processes are not
being adhered to scrupulously by the Laboratories. As a result thereof there
were inordinate delays in finalization of pension cases resulting in hardships to
the retiring persons. Not quite infrequently such inordinate delays had been
brought to the notice of the DGSIR, who expressed his deep concern for such
unfortunate delays.
In this connection your kind attention is invited to our circular letter No. 1
(11-/74-PEN dated 12-9-74 and Rule 56 of the Central Civil Services (Pension)
Rules 1972 according to which every Head of the Department is required to
furnish to the Audit Officer in January and July each year a list of officers
expected to retire on superannuation within the next 12-18
months. Intimation of retirement, other than on superannuation is required to
be sent to the Audit Officer as soon as event is known. It has been noticed
that such returns are not being received regularly from the
laboratories/Institutes.
With a view to avoid inordinate delays in finalisation of pension cases and to
avoid financial harassment and hardships to retired officers, it has since been
decided that in addition to the orders as indicated above, the following
instructions should be followed scrupulously :
i. The responsibility of completing the pension cases as per
instructions issued, may be specifically put on designated officers who
should ensure that the papers are got completed and submitted within
the prescribed period. For this purpose, the Finance and Accounts
Officer (who maintains these records in his wing) should, as at present,
continue to be responsible for completing the papers in respect of all
officers in the Laboratory, and the Administrative Officer, if necessary,
through a designated Section Officer, be made responsible in respect of
all other staff as these records are kept in the Establishment Wing. Any
failure to implement the instructions should be viewed as an adverse
reflection on the officers entrusted with the duties.
ii. To facilitate the preparation and completion of pension papers,
verification of service record of all the employees should be completed
once in every five years period and certification of the fact got recorded
in the service book under officer's attestation. This will obviate the
necessity of conducting complete verification of the entire service at the
time of retirement of an official. In other words, earlier verifications
when done properly and authenticated would be acceptable except for
the last quinquennium.
iii. According to extant orders, returns in respect of employees who
are likely to retire within a period of six months, twelve months and two
years is required to be submitted to the CSIR twice in a year ( on 15th
January and 15th July each year). It has been noticed that such returns
are not being received regularly from the laboratories/Institutes. It
should be ensured that the return in the enclosed proforma alongwith
the related certificates are submitted to CSIR by the stipulated
dates. This would enable the CSIR Headquarters to keep proper watch
on the finalization of the relevant cases on the due dates.
iv. The Finance and Accounts officer and Administrative Officer of the
Laboratories/ Institutes should make it certain that preliminary work
regarding the preparation of the service books/records, removal of
deficiencies, etc. regarding service matters etc. is commenced about two
years before the actual date of retirement. A certificate to this effect
should be furnished while submitting the return of persons who are
likely to retire within two years and showing the progress achieved from
month to month. This will pin-point the responsibility of the concerned
officials and make them more vigilant.
v. It should be ensured that all deficiencies are removed and
requisite certificate of verification of service are recorded within the
prescribed period (sixteen months). The work of completing the actual
pension papers should be commenced at least eight months before the
retirement of the individual. A certificate as to whether the work of
completing the pension papers has been commenced should be recorded
while submitting the return of the persons who are to retire within
twelve months. Any failure or shortcomings in observing this schedule
to complete the work should be suitably explained and reasons, if any,
for non- completion of pension papers should invariably be
given. Wherever necessary, failure to complete suc papers should be
properly investigated and responsibility fixed.
vi. (vi) The designated officers for pension cases should ensure
that all pension papers of the persons who are to retire within a period
of six months are actually submitted to the CSIR complete in all
respects. A certificate to this effect should also be recorded in the
statement of persons who are retiring within the next six months.
It is requested that the above drill and the time schedule should be
meticulously observed so that the issuance of Pension Payment Order and
payment of pension etc. on due date is arranged to the retiring persons to
avoid any inconvenience and hardship to them.
(CSIR No. 1 (11)/78-PEN dated 1st August 1978)
Name of the Labs./Instts. for the period in respect of employees (bothGazetted & Non Gazetted) due to retire within a
period of six months,, twelve months and two years.
SI.NO .Name Designation Dateofbirth Dateof Present position of the
pension Remarks retirement cases with detailed
reasons where
the pension case has not been
forwarded to the CSIR six
months before the date of
retirement.
1 2 3 4 5 6 7
I Retirement during the next 24 months
II. Retirement during the next 12 months
Ill. Retirement during the next 6 months
(23.6.2) Expeditious disposal of Pens ion cases.
CSIR, from time to time, has been issuing instructions for expeditious disposal
of pension cases. Last such instructions were issued vide circular letter No. 1
(11)/78-pen. dated 1-8-1978. However the scrutiny of pension cases received
from the Labs./lnstts. has revealed that al1 formalities are not fulfilled before
forwarding pension cases inspite of the instructions and this results in delay in
finalising pension cases.
To avoid recurrence of such instances and to cut down delays it has been
decided that a check-list for verification of Pension- cases may be circulated to
all the Labs./Instts. Accordingly a comprehensive check-list is forwarded
herewith. This check-list duly verified, completed in all respects and signed by
the officers concerned should be sent to CSIR alongwith pension papers in each
cases in addition to all other documents.
(CSIR No. 1(11)/80-Pen, dated, 1-2-80.)
CHECK LIST
SI.NO. Particulars Action Taken
1 2 3
1 Name of the Retiree
2. Date of Birth
3. Date of first appointment in Council Service.
4. If Service under Council is not continuous date from which
continuous service commenced.
5. Date and post of first confirmation in Council
6. Date of Retirement/Death.
7. In case of death proof in the form of death certificate issued by
Municipal Authority, Hospitals, Dispensaries etc., as available should
be enclosed with the claim.
8. Pension Rules By Which Governed
i) Does a valid option for the Liberalised Pension Rules, 1950 exist ?
Option form to be attached with the Pension Case.
ii) Does a valid option for the New Family Pension Scheme, 1964 exist
? Option form be attached with the pension Case.
iii) Has the amount of Council's contribution from the CPF Account of
the retiree been withdrawn? (To be verified from Provident Fund
ledgers and certificate recorded).
9. Verification of Service
a) 'Re annual certificates of verification of entire service with reference to
pay bills and acq. rolls for all periods in the service book should be entered.
b) If not, the periods for which the certificate have not been recorded
should be indicated.
c) Steps taken to verify the " Unverified" portions of service.
d) If it be found impossible to verify the entire period, the Council servant
may be asked to file a written statement vide Rule 67(4)(a) along with
recommendation of Director.
e) The certificate of five yearly verifications of service records in the
Service Book vide CSIR letter No. 1 (11)/78-PEN dated 1-8-1978 should be
recorded.
10. Foreign Service/deputation
a) Periods of Foreign Service/ Deputation.
b) Have the Pensionary Contributions in respect of periods of foreign
service been recovered? If not specify the periods and the reasons.
11. Military/war/service in Central State
Govt. Deptts./Universities/Autonomous Bodies Or Sponsored Projects/schemes
etc.
a. Details of periods of service.
b. Nature of service (Military/ War etc.,,)
c. Name of the Department.
d. Sanction No. and date of CSIR letter conveying approval of the
controlling Authority for counting such period of service for pension in
the CSIR.
e. Details of pensionary liabilities received from the Dept. or paid by
the individual giving reference to receipt No. and date and amount
12. Suspension
Was the officer ever under suspension? If so, do orders exist regarding
counting of such period(s) for purpose of pension ?
If so a copy of said order, should be enclosed.
13. (a) Gross qualifying service (less) Non-qualifying service.
(b) Completed six monthly periods.
14. Provisional Payments
(a) Provisional Pension.
(b) Provisional D.C.R.Gratuity.
is. (a) Has the application for pension in Form-5 been enclosed.
(b) Type of pension applied for (Superannuation, retiring, invalid,
Compensation, Voluntary pension on compassionate allowance or
pension on absorption in a Corporation.)
16. If the officer has applied for Superannuatibn pension, has he completed
the prescribed age ?
17. If the officer has applied for pension other than superannuation.
(a) Copies of orders of retirement by the competent authority should be
enclosed.
(b) Whether the requisite notice of 3 months given to the retires by the
appropriate authority or by the officer to the Council.
18.If the officer has applied for retiring pension, has he completed the
prescribed length of qualifying service?
19. In case of Invalid retirement, the Medical Certificate in Form-23 of CCS
(Pension) rules 1972 obtained (to be enclosed).
20. In case of Voluntary Retirement, details of weightage given for the
purpose of qualifying service for pension with reference to FR-56(K) should be
indicated (to be enclosed.).
21. No Demand Certificate
(a) A copy of the order of ''No demand Certificate' should be enclosed.
(b) Security Bond in form-9 should be enclosed.
(c) The outstanding amounts to be. recovered from D.C.R. Gratuity should
be indicated.
22. Is there a valid Nomination for D.C.R. Gratuity, if so, the same should be
enclosed.
23. If no valid nomination exists, the names of the members of the fan-dly to
whom the gratuity will be payable in equal shares and their respective
relationships to the deceased officer.
24. It may be confirmed where necessary if he had
completed 5 years qualifying service or more at the
time of his death ?
25. Calculation sheet of qualifying service showing non-
qualifying periods also, pension gratuity and family
pension including family pension at the enhanced rate
duly signed by the Finance and Accounts Officer and
Administrative Officer/ Under Secretary, showing the
period of tenability to be enclosed.
26. Documents duly Completed to be Forwarded.
(a) Superannuation:
i) Form Nos. 1 or 2,3,5,6 & 7 prescribed under CCS (Pension) Rules- 1972.
ii) Certificates; Non-employment and non-receipt of pensionary benefits
from other source.
iii) Specimen signatures, descriptive rolls and joint photographs (to be
attested by the Head of Office) of retirce and his/her wife/ husband.
iv) Calculation sheet of qualifying service showing non-qualifying periods,
pension, gratuity and family pension at the enhanced rate duly signed by the
Sr.Fin. & Accounts Officer and Administrative Officer/ Under Secretary.
(b) Invalid.,
Documents as at 26(1) to (iv) above, as well as Medical certificate in Form- 23;
and Administrative sanction to retire the individual on invalid Pension.
(c) Retiring Pension
Documents as at 26 (i) to (iv) above, as well as EO attested copy of the
application seeking voluntary retirement and an attested copy of OM
sanctioning voluntary retirement.
(d) Family Pension
(i) Form Nos. 12,14 & 1 8 prescribed under CCS (Pension) Rules 1972.
(ii) Form 112 of Nomination.
(iii) Form 3. details of Family
(iv) Certificate of non-re- marriage, non-receipt of pensionary benefits
from any other source and non- employment
(v) Descriptive rolls, specimen signatures and Photography duly
attested by the Head of Office (in duplicate)
(vi) Death Certificate.
(vii) Calculation Sheet of qualifying service, family pension including
pension at the enhanced rate and gratuity duly signed by the Sr.F&AO/F&AO
and AO/ Under Secretary.
Administrative Officer/Under
Secretary SR.F&A.OJF&A.0.
(23.6.3) Central Civil Services (Pension) Amendment Rules, 1980.
1. Enclosed is a copy of notification No. 11(6)-EV(A) (PEN)/76 dated 3.3.1980
from the Ministry of Home Affairs, (Department of Personnel and
Administrative Reforms).
2. It will be seen from the said Notification that Rule 6, Rule 60, sub-rule (3)
of Rule 65 sub_rule (3) of Rule 74 and Form-6 have been omitted from the
Central Civil Services (Pension) Rules 1972. Accordingly as a result the
sanction of the Pension sanctioning authority and Form-6 prescribed under
Central Civil Services (Pension) Rules, 1972 required to be completed and
furnished with such pension cases as stipulated in CSIR circular letter No.
1(11)/77-Pen, dated 12.12.77, are no longer necessary.
3 . It has been decided to adopt the revised procedure regarding sanction of
the pension, in modification of CSIR letter No.1(11)/77_Pen dated 12.12.77 and
accordingly it is not necessary to put up the Pension papers to sanctioning
authority neither it is necessary to submit Form-6 duly filled in, in the light of
these orders.
4. While implementing the above decision in the CSIR and its National
Laboratories/Institutes, it has further been decided that the vigilance aspect of
the case cannot be overlooked and therefore while forwarding pension case to
the CSIR a certificate (in the form enclosed) to the effect that there is no
vigilance case/departmental proceedings pending against the retiring person,
should invariably be obtained from the Head of the Laboratories/Institutes, and
enclosed with the pension papers.
(CSIR letter No. 1(11)/80-Pen., the dated, 7th May, 1980)
FORM OF CERTIFICATE
CSIR Head Quarters._________________________________________________________________
Pension case of
Shri/Smt/Dr./Kumari____________________________________________________
Designation _________________________________ retiring on
_____________________________
Certified that no Vigilance/Departmental proceedings is pending against
Shri/Smt/Dr/Km._____________________________________________ whose pension case
is being forwarded for grant of pension.
(Head of the Labs./Instt./CSIR Hd.Qrs.)
(23.6.4) Sub: Decentralisation of the work relating to Pension Payment Order etc.
1. There have been considerable delays in the payment of pension and
other retirement benefits to the retired government servants in some of the
department and to obviate the difficulties in setting pension quickly a number
of measures have been taken by the Government and necessary circulars
issued in the past. CSIR, in turn, circulated all those instructions among the
Labs./Instts.
2. In CSIR the final P.P.0s. (Pension Payment Orders) are being issued by
the CSIR Headquarters. In several cases, it becomes necessary for the CSIR to
return the pension papers to the Labs/Instts. for want of complete information
etc. This process takes away a considerable length of time. To ensure quicker
payment of pension to the retired CSIR employees, the question of authorising
the Labs./Instts. to issue final PPOs has been under consideration for some
time past. The Governing body at its meeting held on 25-6-1982 has approved,
in principle, that the work of issuance of final PPOs may be decentralised.
3 . The detailed mechanism of decentralisation has further been gone into
and it has been finally decided by the DGSIR to authorise the Labs./lnstts. to
issue final PPOs and orders for gratuity etc. to the retired CSIR employees
including common cadre staff.
4. The following instructions are issued for guidance and action in the
Labs./Instts.
i. The pension papers of all employees (Gazetted as well as (Non-
gazetted) will be prepared by Administrative Section under the
supervision of Heads of Office and the same will be passed on to the
Finance & Accounts Officer/ Sr.Finance & Accounts officer for checking
and issuing necessary PPOs/Orders for payment to gratuity, payment of
commuted value of pension etc.
ii. The service record of gazetted officers will be maintained by the
Head of Office in the same manner as the records on non-gazetted staff
are maintained. Service Book in respect of gazetted officers may also be
maintained to simplify the work of preparing pension papers from one
single book.
iii. The system of paying pension through Bank will continue, as at
present.
iv. In cases where a pensioner of a particular Lab./Instt. desires to
draw his pension through another Lab./Instt. of the CSIR, along with the
PPOs etc., specimen signatures of the F&AO/Sr. F&AO duly attested by
the Director/ Head of the Lab/Instt. from which the pensioner retired
(Dy.Secretary, House Keeping unit in case of the CSIR Hqrs.) will also be
forwarded.
5. A quarterly statement in the form being sent separately, may be sent to
the CSIR in respect of the pension cases not settled in time.
6. The specimen forms of registers/records to be@ maintained in this
connection, are being sent separately.
7. Old files in respect of the existing pensioners would be sent to the
respective Labs./Instts. These files would be needed by the Labs./Instts. for
issuing PPOs for family pension in respect of old cases where quantum of
family pension has not been indicated in the original PPOS.
8. In case of any doubt, clarification should be sought from CSIR.
9. Cases of counting of past service, pro-rata pension and transfer of
pensionary liability, will continue to be referred to CSIR for approval.
10. The PPOs in respect of employees of the CSIR Complex at Delhi will be
issued by F&AO, CSIR Complex Office.
11. These orders will come into force w.e.f., 1-4-83. The pension cases
(including payment of gratuity & other terminal benefits) of the employees
retiring on or after 1-4-83 may be settled at the Labs./nstts. and are not
required to be sent to CSIR.
(CSIR No.4(1)/83-Pen dated 2-3-83).
(23.6.5) Sub: Decentralisation o the work relating to Pension Payment Order etc.
Reference CSIR OM No. 4(1)/83-Pen dated 2-3-83 regarding decentralisation of
the work relating to Pension Payment Order. A specimen copy each of
forms/registers/records, as per details below, to be maintained in the
Laboratory-, for compliance:
1. Forms (A) Superannuation
i) forwarding letter of Pension/Gratuity
ii) Pension Payment Order (Both halves).
iii) Authority letter for Death-Cum Retirement Gratuity.
(B) Family Pension
i) Forwarding letter of Pension/Gratuity
ii) Pension Payment Order (Both halves).
iii) Authority letter for Death-Cum-Retirement Gratuity.
(C) Commutation of Pension
i) Authority letter for Commutation of Pension.
2. Registers
i) Register pf Application for Pension & Gratuity.
ii) Register of Pension Payment Orders.
iii) Gratuity Register
iv) Commutation Register.
3. Stamps
i. Stamp to be affixed on Forin-7 and at the end of Service Book in case of
Superannuation/Retiring Pension etc. to be completed under the
signatures of F&AO (Pension).
ii. Stamp to affixed on Form-18 & Service Book in case of Family Pension.
A specimen form of the quarterly statement required to be forwarded to the
CSIR, is also enclosed.
(CSIR No.4(1)/83-PEN, dt.8-3-83)
(23.6.6) Decentralisation of the work relating to PPOs etc.
1. It has been noticed that certain Laboratories/Institutes have
circulated to all the Labs./lnstts. the specimen signatures of the Finance
and Accounts Officer/ Sr.Finance & Accounts Officers who have been
authorised by the Director of the Institute to sign and issue Pension
Payment Orders in respect of Council servants retiring from their
respective Laboratories on or after 1-4-83. In this connection, attention
is invited to para 4(iv) of the OM of even number dated 2-3-83 wherein
detailed procedure with regard to issue and transfer of Pension Payment
Orders etc., have been laid down. In terms of para 4(iv), when the
pensioner opts to draw pension from the Laboratory/ Institute other
than the one from which he retires, only specimen signatures of the
Finance & Accounts Officer/ Sr. Finance & Accounts officer, duly attested
by the Director/ Head of the Laboratory/Instts. are required to be
forwarded to the Laboratory/Institute from where the pensioner opts to
draw his pension. There is no provision to circulate specimen signatures
of the finance and Accounts Officer./Sr. Finance and Accounts Officer
amongst all the National Labs./Instts. as some Laboratories/Institutes
are doing presently.
2. It has also been observed that certain Labs./Instts. have also
authorised the Section Officer (Finance and Accounts) to sign the
Pension Payment Orders in the absence of Finance & Accounts Officer/Sr.
Finance and Accounts Officer. It is made clear to all the
Laboratories/Institutes that only Finance and Accounts Officer/Sr.
Finance & Accounts Officer are authorised to sign the Pension Payment
Order and no further delegation is to be done without the prior approval
of the C.S.I.R.
3. It may kindly be ensured that the instructions issued by this office
on the subject are scrupulously followed.
(CSIR No.4(1)/83-PEN, dated, 15-9-83).
(23.6.7) Joint Secretary (Admn.)/Financial Adviser, as in the enclosed schedule, have taken certain decision to streamline the system for payment of last dues, leave encashment, pension, DCRG, & G.P.F. in respect of the retiring employees at CSIR Hqrs. and ensure timely disposal of pension papers at various levels so that the aforesaid dues are paid to the retiring employees on the date of their superannuation. In cases in which superannuation date falls on a Sunday/Saturday/Holiday, then said dues shall become payable only on the day following the date of superannuation.
All concerned at CSIR Hqrs. are requested to take a note of the said
instructions for compliance.
(CSIR letter No. 1(12)/87-Pen., the dated, 3rd Feb. 1987)
(23.6.8) Sub: Pension Payment Order (PPO) in respect of Pensioners who have opted for voluntaryretirement- endorsement of Family Pension Details.
In supersession of all orders on the above subject, EFA , CSIR has been
pleased to decide that henceforth the Pension Payment order on voluntary
retirement shall also have the family pension endorsement as is done in the
case of PPOs relating to superannuation pension.
(CSIR Letter No. 1(7)/77-Finance dated 21st Au.9. 199 l.)
(23.7) Voluntary Retirement
(23.7.1) Voluntary retirement - waiving of three months notice period.
In a case taken up with the Ministry of Finance for waiving of the requirement
of three months notice period for voluntary retirement, they have drawn our
attention to the Ministry of Home Affairs (Deptt. of Personnel & Administrative
Reforms) Notification No.31/3/80-Pension Unit dated the 5th March,81 (Copy
not printed) according to which the Appointing Authority is competent to relax
the requirement of three months notice if it is satisfied that curtailment of
notice period will not cause any administrative inconvenience. This will,
however, be on the condition that the Govt. servant shall not apply for
commutation of a part of pension before the expiry of the period of notice of
three months.
You are, therefore, requested to dispose off such cases, in future, in the light
of the above orders at your end. The cases where the Directors/Heads of
National Labs./lnstts. are not the Appointing Authority, may continue to be
referred to the CSIR. These instructions supersedes CSIR orders contained in
its letter No.7(33)12/64-E-II dated 19-7-80.
(CSIR letter No.5(3)/81 -E-II, dated 17th Oct. 1981)
Annexure
GUIDELINES FOR PROCESSING REQUESTS FOR WITHDRAWAL OF NOTICE OF
VOLUNTARY RETIREMENT BY CSIR EMPLOYEES.
The following provisions exist in the CCS (Pension) Rules, 1972 whereby an
employee of CSIR can see voluntary retirement by giving three months notice.
1. Rule 48 of CCS (Pension) Rules applies to cases where CSIR Employees
have already completed 30 years qualifying service;
2. Rule No.48 (A) as (Pension) Rules applies to CSIR employees who have
completed 20 years of qualifying service;
The above Rules also provide that a Government/ Council Servant who has
elected the above Rule and has given the necessary intimation to that effect to
the Appointing Authority shall be precluded from withdrawing his request
subsequently except with the specific approval of such authorities.
In order to bring uniformity in approach to such type of cases the following
Guidelines are laid down for consideration by the Appointing Authority
(1) Request for withdrawal of notice shall in no case be accepted if it is
received after the expiry of the notice period or the intended date of voluntary
retirement;
(2) Request for withdrawal of notice of voluntary retirement if made within
the intended date of retirement will not normally be accepted',
a. Where the vacancy to be caused by voluntary retirement of the
employee has already been filled up;
b. In case where orders to fill up the vacancy to be caused on such
retirement on regular basis have already been issued; and the post has
been advertised.
c. In cases where the service records of an employee who has sought
voluntary retirement does not justify for his further retention in CSIR
service.
d. In cases where the voluntary retirement has been sought without
specifying any reason.
e. In all cases where there is no material change in the circumstances
which have been specifically mentioned in the notice.
(3) Except in the cases mentioned above, the Appointing Authority may
consider withdrawal of notice for voluntary retirement in all other
cases on merits.
(23.8) Payment of Pension through branches of the State Bank of
India.
(23.8.1) The arrangement has since been finalised with the State Bank of India, to make payment of pensions to CSIR pensioners through its branches located all over the country, from the month of October, 1977 (pension for
September, 1977 payable on 1st October, 1977). The salient features of this Scheme are briefly as under:-
i. The existing CSIR pensioners desirous of drawing their pensions
from the branches of the Bank will apply to the Accounts Officer of the
Laboratory/Institute/CSIR Headquarters from whom they are drawing
their pensions in the prescribed form.
ii. The pensioners opting to draw pension through Bank shall specify
the name of the Branch and open a Saving or Current Account in that
branch in his own name and furnish necessary particulars in the
application form.
iii. No Bill will be required to be submitted by the pensioner for
drawing pension at the &paying branch. The pension will be paid by the
paying branch, after deduction of Income Tax, if any, payable, by credit
to the sole savings or current account of the pensioner with the paying
branch. Pensioners will not be paid in cash or through a "Joint" or
"Either or Saving" account. The paying branch will credit the pension
account with the net amount of pension payable for a month on the first
working day of the following month, if in exceptional cases, the pension
payment could not be credited on the first working day, it shall be
credited as soon, Thereafter as possibile, and in any case not later then
7th of the month following the month for which Pension is due.
iv. The following certificates are required to be furnished by the
pensioners opting to avail of this facility to the branches of the State
Bank of India.
Certificates to he Furnished by the Pensioners
a. Life Certificate :-The pensioner would be required to furnish a Life
Certificate once a year in the month of November in the prescribed
form. An Officer of State Bank of India dealing with such pension
payments is authorised to give life certificates for this purpose.
b. Non-Employment Certificate :- The pensioner is also required to
furnish once in every six months (In May and November) a certificate of
non-employment under the Central or a state Government or under a
Government undertaking or Corporation or under an Autonomous Body
or a Local Fund.
Retired Class-I Officers are also required to furnish a declaration about
acceptance/non-acceptance of commercial employment within two years
from the date of their retirement and also about acceptance/non-
acceptance of any employment under any Government outside India.
The non-employment certificate, including such declaration wherever
applicable, is to be furnished in the prescribed form.
c. In cases where the commercial employment or any employment
under a Government outside India has been accepted (within two years
from the date of retirement) without obtaining CSIR's approval, the
paying branch will seek orders from the concerned Accounts Officer
before making further pension payments.
d. In cases in which non-employment certificate is not furnished
because of re-employment, the pensioner will be required to indicate the
particulars of his re-employment.
In case of re-employment under the Central or a state Government. or
under a Government Undertaking or Corporation, or an autonomous
body or a local Fund, the payment should be limited to the basic pension
and relief sanctioned from time to time is not to be paid in such cases.
e. Non-marriage/Re-marriage Certificate:
In the case of Family Pensions, a certificate of non- marriage/re-
marriage is also required to be furnished by the recipient, once in every
six months(in May and November), in the prescribed form.
(v) Every pensioner will be required to give an undertaking to the State
Bank of India authorising it to recover/adjust any amount of over-payment etc.
2. In case you feel interested in availing of this facility of drawing your
pension through the branches of the State Bank of India instead of
drawing it through this office, it is requested that the enclosed Option
Form (IN DUPLICATE) may please be filled in and furnished to this office
along with the Pension Payment Order (Pensiofier's half) for further
action.
(CSIR letter CSIR/Pen-Case/, dated, Sept, 1977)
(28) TA/DA/Honorarium
(28.1) Transfer TA
(28.1.1) Transfer T.A., joining time and joining time pay temporary Council Servants.
The question regarding the admissibility of Transfer T.A., joining time and
joining time pay to temporary Council servants on their appointment to the
same or higher posts in any of the National Laboratories/Central Office as a
result of public advertisement and recommendations of the Selection
Committees/Competitive Test has been under consideration of the Council for
some time past.
After a careful consideration of the problem and in consultation with the
Financial Adviser to the CSIR, it has now been decided that on the analogy of
Government of India decision No. (7) below F.R. 105, such temporary Council
Servants who have rendered three years' service and would have been
eligible for being declared quasi-permanent, had this scheme been adopted in
the CSIR, would be entitled to Transfer T.A., joining time and joining time
pay, on their appointment to posts in the National Labs/Central Office either
on the results of competitive examination, which is open to both Council
servants and others or after an interview for appointment to such posts.
The cases of such temporary Council servants not satisfying the above
condition of eligibility will however, continue to be governed by Govt. of India
decision No. 1 (b) below S.R. 114.
(CSIR Letter No: 16(43)/63-EI, dated: 27th July, 1963.)
(28.1.2) Sub: Admissibility of Transfer T.A., Joining time and Joining time Pay.
Reference this office O.M. of even number dated 27th July, 1963, on the
subject cited above. It has been decided in consultation with the Financial
Adviser to CSIR that such of the officers of the CSIR, who have been
appointed on contract for six years. may. on completion of three years
service, be entitled to the benefits of Transfer T.A., Joining time and Joining
time Pay, as admissible under the rules on their appointment to posts in the
National Labs./lnstts./Central Office either on the results of competitive
examination, which is open to both Council Servants as well as open market
candidates, or on the basis of an interview by a duly constituted Selection
Committee for appointment to such Posts.
These orders will take effect from the date of issue of this letter and the
past cases, which had already been decided, will not be re-opened.
(CSIR Letter No: 16(43)/63-E.I. dated: 27th May, 1972.)
(28.2) TA for appearing in departmental test etc.
(28.2.1) Sub: Clarification in respect of T.A. to the departmental candidates for appearing for written testsetc.
Instances have come to the notice of this office, where T.A. limited to 2nd class Rail fare (both ways) is being paid to the departmental candidates who appear for "written test'9 or proficiency tests for appointment to the various administrative posts in the Council of Scientific and Industrial Research. In this connection this office circular letter No.3681-12/69-PL dated 12.6.70 may please be referred.
It is clarified that no T.A. is permissible to the departmental candidates for appearing in the various examinations conducted by Central office or Laboratories/Institutes which are not considered obligatory examinations for the purpose of payment of T.A. as provided in SR 130.
Past cases, if any, may not be re-opened with the issue this circular.
(CSIR Letter No: 11(3) 1-11/69-PL, dated:2nd, Sept., 1970.)
(28.2.2) Sub: Clarification in respect of T.A. to the departmental candidates for appearing for written tests etc.
In continuation of this office circular letter of even number dated 2.9.70 on the above subject, it is stated that the candidates appearing for written tests/proficiency speed tests etc. for the various administrative posts in the Council of Scientific & Industrial Research are not eligible for payment of any T.A. This is also applicable to the departmental candidates appearing in such examinations/tests. Since no examination in the Council of Scientific & Industrial Research is obligatory and the departmental candidates are at liberty to appear in the exams as many times as they like, the provisions of SR 130 do not apply in Council of Scientific & Industrial Research examinations/tests. This may kindly be strictly followed.
(CSIR Letter No: 3(3)/-11/69-PL, dated: 17th November,7O.)
(28.2.3) Sub: Payment of TA to candidates appearing for competitive Test for recruitment to Section Officers limited to eligible departmental candidates.
The Council is holding a competitive test for the recruitment of Section Officers (Limited to eligible departmental candidates only) on 14th & 15th July, 1973, In various centres in India. The Council have been receiving queries from the intending candidates as to whether or not they are entitled to receive TA for Uridertaking Journey for appearing inthe examination at their allotted centres.The matter was referred to the Financial Adviser to CSIR for advice. The FA to CSIR has stated that SR 130 regulating grant of TA to candidates appearing in the departmental examinations is applicable to departmental examinations of obligatory nature. Since the examination for the recruitment of section officers against quota limited to eligible departmental candidates is not an obligatory but a competitive examination, the provisions of SR 130 is not attracted in this particular case for grant of TA and as such no TA is admissible to the intending candidates for the above Section Officer's examination.
(CSIR Letter No: 3(6)/72-PL, dated: 19th June, 1973.)
(28.2.4) Sub: Payment of T.A. to candidates either calledfor interview orfor personal discussion with the Selection Committee.
According to existing rules, candidates called for interview are paid new second class rail fare both ways only, whereas those who are called for personal discussion with the Selection Committee are paid T.A. as on tour (without D.A.). Keepina in view the orders of the Ministry of Finance that Government servants of all grades are entitled to reimbursement of reservation charges for a scat (for day journeys) and sleeper berth (for night journeys) in addition to the fare of new second class, it has been decided that the departmental candidates called for interview may also be treated as on tour (Without D.A.).
(CSIR Letter No: 1/Misc./75-PL, dated: 26th July, 1975.)
(28.2.5) Sub: Payment of T.A. to candidates either called for interview or for personal discussion with the Selection Committee.
In amplification of this Office letter No. 1 (Misc.)/75-PJ. dated 26/7/75, on the above subject. It is stated that the intention to treat the departmental candidates called for interview as on tour (without D.A.) is that they may be able to get reimbursement of reservation charges for a seat in addition to the fare of new second class. This will be applicable in the case of candidates who are called for interview against advertised posts only.
Candidates called for interview or for personal discussion with Departmental Promotion Committee or an Expert Committee for assessment of merit and entitled to travel by I st class will continue to be paid T.A. as admissible under normal rules as on tour (without D.A.) if they travel by entitled class. Such persons if travelling by new second class, will however, get reimbursement of reservation/sleeper charges if actually paid, in addition to the fare of New Second Class.
(CSIR Letter No: 1 (Misc.)/75-PL., dated: 14th Aug., 1975.)
(28.3) TA to Committee Members
(28.3.1) The Director-General, Scientific & Industrial Research has been pleased to decide that the members
of the standing committee for emeritus scientists and Advisory Committe for
SSB Prizes for science and technology may be granted travelling allowance
and honorarium for the days on which they on being requested to do so.
actually attend the place to which they have been invited as under:-
I.Standing Committee for Selection of Emeritus Scientists:
i. Non-Official members:
(a) Travelling allowance as admissible to Grade-1 Officers.
(b) Honorarium at the rate of Rs.75/- (Rupees Seventy Five) only
per day for the days on which the non-official member on being
requested to do so, actually attends the place at which he had
been invited by the Council to be present. No other allowances
will be admissible for the days of meetings.
(c) Daily allowance at highest rates admissible to Grade-I Officers
will be allowed to the members not ordinarily resident at the
place at which they may be invited for the days on which they
may be required to stay at that place and on which honorarium
as at (b) above will not be due.
(d) In view of the honorarium payable to them, local members will
not be eligible for any conveyance or use of official transport.
ii. Government Employees:
Central and state Government employees and Council's employees on
deputation with Central/State Governments, on their appointments as
members of committee set up by the Council shall be paid travelling allowance
and daily allowance in accordance with the Rules of the Council for its
employees. For the days on which they, on being requested to do so, actually
attend, the place at which they have been invited by the Council to be present,
they shall be entitled in addition, to honorarium at the rate of Rs.401- (Rupees
Forty) only per day.
II. Advisory Committee for S.S.B. Prizes for- Science & Technology:
i. Non-Official Members:
(a) Travelling allowance as admissible to Grade-I officers.
(b,) Honorarium at the rate of Rs.40/- (Rupees Forty) only per day
for the days on which the non-official members on being
requested to do so, actually attends the place at which he had
been invited by the Council to be present. No other allowances
will be admissible for the days of meetings,
(a) Daily allowance at highest rates admissible to Grade-I Officers
will be allowed to the Members not ordinarily resident at the place
at which they may be invited for the days on which they may be
required to stay at that place and on which honorarium as at (b)
above will not be due.
(b) In view of the honorarium payable to them, local members will
not be eligible for any conveyance or use of official transport.
These orders will take effect from the date of issue of these orders.
(,CSIR Letter No: 102(1)/78-EMR-II., Dated: 8th May, 1978.)
(28.3.2) Sub: Payment of TA/DA and honorarium to the non- official and official members of the Standing Committee for selection of Emeritius Scientists and Advisory Committee for SSB Prizes for Science and Technology.
Reference this office memo of even No. dated 8th May '78 on the subject
mentioned above. The Director General CSIR has been pleased to decide that
the non-official members of the Standing Committee for selection of Emeritus
Scientists as well as of Advisory Committee for SSB prizes for Science and
Technology shall be paid honorarium at a uniform rate @Rs.75/- per day on the
day they actually attend the meeting. The DG, SIR has further been pleased to
decide that the official members (CSIR Experts) of the Advisory Committee for
SSB Prizes for Science and Technology shall be paid honorarium @Rs.40/- per
day on the days they actually attend the meeting on the same conditions as
are applicable to the official members of the Standing Committee for selection
of Emeritus Scientists.
2. These orders will take effect retrospectively from 8th May ' 1978.
(CSIR Letter No: 102(1)/78-EMR-11, dated: 6/9/78.)
(28.3.3) Sub: Ban on air travel by non-entitled officers - Review o question relating to applicabilityof the ban on non-officials.
Attention is invited to the Ministry of Finance, Department of Expenditure
O.M. No.F. 1924/7/82-E.IV dated 8th June 1982 and 8th Oct., 1982 circulated
vide CSIR Circular No. 4(212)/Bud./80 dated 7th July 1982 and 31(41)/81 -E.
dated 3rd Nov., 1982 on the subject mentioned above, wherein decision was
communicated that Secretary of the Ministry/Department concerned (DGSIR in
case of CSIR) is empowered to approve air travel in respect of following
categories of non-official members appointed on commissions. committees,
subcommittee and panel, as consultant. Advisers etc., inconnection with the
work of the Government/CSIR.
a) Retired Govt. servants who before their retirement were entitled to
travel by air on official duty.
b) Salaried employees of Universities, Institutes, autonomous bodies,
etc. who are entitled to travel by air under the rules applicable to
them in their own organisations.
c) Private individuals, who are reputed experts in their own discipline.
2. References have been received from the Directors/Heads of the
Labs./lnstts. for delegating these powers to the Directors in view of
the difficulties faced by them in obtaining prior approval of DGSIR for
allowing air travel in respect of experts nominated to serve as
Member/Chairman on the Executive Committee, Research Advisory
Council and Selection Committees constituted by the Labs./lnstts.
3. With the concurrence of Member (Finance), DGSIR has been pleased
to decide that the air-travel in respect of the categories referred to in
(a) & (b) in Para. 1 may be approved by the Directors/Heads of the
National Labs./Instts., as a Special Case. However, cases in respect of
category (c) in Para. 1 above will continue to be referred to CSIR for
obtaining approval of DGSIR as provided for in the orders issued by
the Ministry of Finance.
4. These orders will take effect from the date of issue but pending
cases if any, may also be regulated under the Provisions of these
orders.
(CSIR Letter No: 2(1)/83-Finance., dated: 16th March, 83.)
(28.3.4) Sub: Payment of Honorarium and conveyance allowances to Official/Non-Official membersof the Selection Committee/Expert Committees appointed by CSIR.
The question of grant of conveyance charges to the local members of
Selection/Expert committees for Class 1 and equivalent Post, in addition to the
honorarium was under consideration.
It has been decided with the concurrence of the Finance that non-official
local members of the Selection/Expert Committees, will, in addition to the
honorarium also be entitled to Car/Taxi/Scooter allowance as admissible to
Grade 1 officers of the Central Government from their residence to place of
duty and back limited to Rs.301per day, provided no official conveyance is
used for the purpose.
(CSIR Letter No: 1 (Misc)/69-PL Pt.'B', dated: 20th Sept., 84.)
(28.3.5) Rules Regarding Travelling allowance/honorarium admissible to the members of the Council Of Scientific & Industrial Research Selection Committees:
Non-Officials:-
i. Travelling allowance as admissible to Grade-1 Officers.
ii. Honorarium at the rate of Rs.90/(Rupees Ninety Only) per day for the
days on which the member on being requested to do so, actually attend
the place at which he had been invited by the Council to be present. No
other allowances will be admissible for these days.
iii. Daily allowance at highest rates admissible to Grade-1 Officers will be
allowed to the members not ordinarily resident at the place to which
they may be invited for the days on which they may be required to stay
at that place and on which honorarium as at (ii) above will not be due.
iv. In view of the honorarium payable to them, local members will not be
eligible for any conveyance charges or use of official transport.
Officials:
Members of Selection Committees who are in Council's service shall be
eligible to draw travelling allowance and daily allowance as admissible under
the Council's rules.
Council's servants on deputation on foreign service to statutorylQuasi-
Government bodies etc.
Council's servants who are on foreign service to statutory/quasi-Government
bodies when appointed as members of Selection Committees set up by the
Council shall be treated as non-officials for the purpose of grant of honorarium
which may be paid to them in accordance with the provisions of sub-
paragraphs (a) (ii) above. For travelling allowance and daily allowance etc.,
they will, however, be governed by the provisions of sub-paragraph (e) below.
Government Employees:
Central and State Government employees and Council's employees on
deputation with Central/State Governments, on their appointments as
members of Selection Committee set up by the Council shall be paid travelling
allowance and daily allowance in accordance with the Rules of the Council for
its employees. For the days on which they, on being requested to do so,
actually attend, the place at which they have been invited by the Council to be
present, they shall be entitled in addition, to honorarium at the rate of Rs.60/-
(Rupees Sixty only)Employees of I.C.A.R./I.C.M.R.11Jniversities of
Commercial/Industrial Undertakings or of Statutory bodies controlled or
financed by the Central Government or a State Government.When appointed as
members of Selection Committee set up by the Council, they shall be entitled
to the following terms:-
i. Travelling allowance and daily allowance, where admissible, will be
regulated under the rules of the parent employer. For admitting the
claims of travelling and daily allowances of such members, a
certificate from the Accounts Officer (or other concerned officer) of
the Commercial/Industrial Undertaking etc., would be sufficient and
the Council Will not be required to exercise any scrutiny regarding the
correctness of the claim(s).
ii. Honorarium at the rate of Rs.901-(Rupees Ninety only) per day for
the days on which the member on being requested to do so, actually
attends the place at which he has been invited by the Council to be
present. No other allowance will be admissible for these days.
iii. Daily allowance at the rates admissible under the rules of the
parent employer will be allowed to members not ordinarily resident
at the place at which they may be invited to be present for the days
on which they may be required to stay at that place on which
honorarium as at (ii) above will not be due.
NOTES
i. Members of the categories (d) and (e) above invited by the Council
while on leave (regular or casual) to assist them will be entitled to
T.A.1D.A. and honorarium at the rates mentioned above as if they
assisted a selection committee while on duty.
ii. Members are requested not to take T.A. advance from their
departments for the journeys for attending the Council's selection
committee as the T.A. and Honorarium admissible under the rules are
payable by the C.S.I.R direct to them by means of cheques/Demand
Drafts drawn in their favour.
iii. The Director-General, Council of Scientific & Industrial Research
can permit in exceptional circumstances persons appointed as
members, to travel by air. He can also permit non-official members
to travel by A.C.C. The payment of T.A. etc. in these cases shall also
be regulated in accordance with the orders issued for similar
payments by the Government of India from time to time.
iv. The rates of Honorarium and T.A./D.A. in these rules shall be subject
to corresponding revision as and when it is made in similar rules
framed by the Government of India for the employment of Advisors
appointed by the Union Public Service Commission.
(28.3.6) Sub: Revision of rates of DA for non-official members of committees etc.
I am directed to enclose a copy of O.M. No. 19020/1/84-E.IV dated 23rd June
1986 (Not Printed) wherein the Government of India have revised the rates of
Daily allowance and conveyance allowance for non-official members appointed
on various types of committees/commissions.
The following rates will be applicable for non-official members of various
committees, such as RAC, EC etc. constituted by CSIR:
Classification of cities Daily Allowance (for outstation non-official
members)
'A' Class Cities At a rate of Rs. 1501- per day if the member
'B' Class Cities stays in a hotel and Rs. 1 001-per day if the
' C' Class Cities member does not stay in a hotel, irrespective
of the classification of the city.
Conveyance Allowance (for local non-official members)
Actual conveyance hirecharges subject to a ceiling ofRs.50/- per
day, irrespective ofthe classification of the city.
The decision whether any committee is of high-powered nature, the non-
official members of which are entitled to higher rates of DA/Conveyance
Allowance, will be taken by the DGSIR.
(CSIR Letter No:31(41)18 I-G, dated:2nd Sept., 1986.)
(28.3.7) Payment of Honorarium to the members of the Selection/Expert Committees appointed by the C.S.LR.
The question regarding the payment of honorarium to official and non-
official members of the Selection/Expert Committees for class Ill posts has
been under consideration of the Council for some time past. The DGSIR has
now been pleased to decide that honorarium of Rs. 40/- and Rs. 75/- per day
will be paid to official and non-official members nominated to serve on the
Selection Committees for selection of staff to non-gazetted class III posts
under the C.S.I.R.
All other clauses of the annexure sent under cover of this office letter of
even number dated 16.9.1969 will also be applicable
(CSIR letter No. 1 (Misc)/69-PL.Pt.B., dated, the 28th April, 1982)
(28.3.8) Reference this office letters No. I(Misc.)/69-PL-Pt.B dated
30.10.1981 & 9.12.1981 on the above subject. It has now been decided
in consultation with Financial Adviser to CSIR that Honorarium of
Rs.90/and Rs. 60/- will also be payable respectively to non-official and
Official Members nominated on Selection/Expert Committees for Group
'B' posts.
It has also been decided to allow D.A. even on the days when Honorarium
is paid in the case of Non-official & Official Members of all
Selection/Assessment Committees.
All the other clauses to the 'ANNEXURE' to CSIR letter No. I (Misc.)/69-PL
dated 16.9.1969 will remain unaltered.
GCSIR letter No.2(Misc.)/79 -PL, dated, the 26th Feb., 1987)
(28.3.9) The question of revision of rates of payment of honorarium to non-official and official members of the Selection Committees has been under consideration.
It has now been decided in consultation with F.A., CSIR that
non-official/official experts invited as members of the Selection/Expert
Committees for Group 'A' and 'B' grades may be paid honorarium @ Rs.150/-
and Rs. 100/- respectively instead of Rs.90/- and Rs.60/-.
'This will come into force from the date of issue of these orders.
(CSIR letter No.2(Misc.)/79-PL, dated, the 25th June, 1987)
(28.3.10) In continuation of this office letter of even number dated 25th June, 1987, it has been decided in cotisultation-with F.A., CSIR that non-official and official experts invited as membres of the Selection/Expert Committee for Group- C posts may be paid honorarium @ Rs. 120/- and @ Rs. 70/- respectively instead of Rs. 75/- and Rs. 40/-.
These revised rates will come into force w.e.f. 1st August, 1988.
(CSIR letter No.2 (Misc.)/79-PL, dated, the 7th Sep., 1988)
(28.3.11) Clarification regarding payment of honorarium to official/non-official members for various Committees.
Official Members are those who are Central/State Govts. Employees and
Non-Official Members are those who are employees of Various Universities,
IITS, and other organisations such as Corporations, Govt. Undertakings
etc. CSIR Employees are internal members and are governed by the CSIR Rules
and are not to any honorarium for participation in the Selection/other
Committees conducted by the CSIR and its National Laboratories/Institutes.
(CSIR D.O. No.6/19/84-EMR.l., dated, the 8th March, 1988)
(28.3.13) Sub: Payment of honorarium to members selection/export Committees
Non-official members who attend the meeting of the Screening Committee
are also entitled to the payment of honorarium at the prescribed rates as
applicable to the members of Selection/Assessment Committee.
(CSIR letter No.2(Misc.)/88-R&A, dated, the 1 Ith November., 1988)
(28.3.13)Rates of Honorarium ayable to external members of Search /Selectionl Assessment/ Promotion Committees.
'T'he question of revision of rates of honorarium to be paid to Official and
non-Official members on various Search/Selection/Assessment/Promotion
Committees had been under consideration for quite some time.
The Governing Body in its 133rd meeting held on 12.1.1994 has now
approved that the honorarium should be paid to external members for
attending meetings of various Search/ Selection/ Assessment/ Promotion
Committees. as per rates shown below
For Official Members For Non-
Official Members
a) For Group "A" posts i.e. posts carrying Rs.250/- Rs.500/-
pay scale of Rs.2200-4000 and above
b) For Groups "B, C and D" posts i.e. for Rs. 1251- Rs.2501-
posts carrying pay scale lower than Rs.
2200-4000.
The above rates of Honorarium will be effective from 1.4.1994.
Accordingly, CSIR letters of even number dated 25.6.1987 and 7.9.1988 as
well as letter No. 6/19192/EMR -I dated 9.3.1992 stand superseded.
(CSIR letter No.2(Misc.)/79-PL, dated, the 22nd March, 1994)
(28.4) TA for Sponsored Project
(28.4.1) Sub: Air-travel by non-entitled category in respect of Journey undertaken on account of consultancyand sponsored project work.
The guidelines for "Consultancy" and "Sponsored research" approved by the Governing Body of the CSIR Interalia provide that the expenditure on travel, boarding and lodging of the staff deputed for consultancy work/sponsored research projects be borne by the party concerned according to the status of the staff and the requirement of the situation. The guidelines for consultancy also provide that whenever necessary, the Director may permit air travel to any scientist/staff working on a consultancy service, the expenditure being borne by the party concerned.
The question of air-travel by non-entitled category of staff in respect of journey undertaken on account of consultancy and sponsored project work has been reconsidered in view of the economy instructions issued by the Govt. of India, Ministry of Finance, Deptt. of Expenditure OM No.F 7 (18) - E (Coord)179 dated the 7th Sept., 1979 and circulated by CSIR Vide OM No.4(18 1)-Bud/74 dated 19th Sept., 1979 which provides for a total ban on air-travel to non-entitled categories. It has been decided that:
(a) the charges are to be borne by the party concerned. Therefore, for consultancy work for private parties, there is no objection to air travel provided the party is prepared to pay for it.
(b) in the case of government consultancy work, this may not be allowed unless the Department concerned specifically requests for it, in which case they take responsibility for paying for air travel.The above conditions will also be applicable in case of Sponsored research Projects.
(CSIR Letter No: 1 1/26/79-L (Part File), dated 22/12/1979.)
(28.4.2) Sub:Payment of TA/DA to staff deputed for work
connected with sponsored research Projects/consultancy
assignment.
Please refer to this office letter of even number dated 1st January, 1982 on the above subject. The DA rates specified for the staff deputed for sponsored research/consultancy projects prescribed there in were higher than those payable to such staff otherwise. Also then Airtravel could be permitted by the Director in the interest and expediency for such work.
The Governing Body of CSIR in its 109th meeting held on 8th August, 1986 reviewed the question of payment of TA/DA to scientists deputed for work related to sponsored research/consultancy projects. It has been decided as follows:-
i) All employees of the same status should be treated equally in the matter of TA/DA, irrespective of the source of the funds. Thus, TA/DA at CSIR rates only shall apply.
ii) Sponsor's hospitality, where available, may be accepted by the employees at their discretion subject to the DA being limited to 25% in the event of both boarding and lodging being provided free, or 25% if only either boarding or lodging is provided free.
iii) Air-travel may be allowed by the Director on functional basis in the case of sponsored protects and consultancy assignments. The extant guidelines may kindly be treated as amended to this effect. These directions for payments of TA/DA become applicable with effect from 1st November, 1986.TA/DA become applicable with effect from 1st November, 1986.
(CSIR Letter No: 11/67/77.L.11, Dated:7/10/1986.)
(28.4.3) Sub: Grant of Air Travel
The question regarding grant of air travel in respect of the officers borne on sponsored project financed by Government Departments has been under consideration of the CSIR for some time past. The DGSIR in consultation with Finance has been pleased to empower the Director/Head of National Labs./Instts. To sanction air travel in the case of Sponsored Project financed by the Govt. Departments provided the sponsoring authority has no objection and funds are provided by them for the said purpose.
(CSIR Letter No: 14(25)/84-E.11, dated:2nd Jan., 1987.)
(28.5) Sitting Fee/Honorarium
(28.5.1) CSIR Review Committee : Implementation of the decisions of the Society (Item No.6) regarding Payment of Sitting Fee of Rs. 1000/- per meeting to Non-CSIR members of Research Councils.
The Governing Body of CSIR in its 116th meeting held on 14.3.1988 has
approved payment of Sitting Fee of Rs. 1000/- per meeting to the non-CSIR
members of the Research Councils. This would be applicable from the date of
constitution of the Research Councils i.e. 1st July, 1988.
(CSIR letter No. 8(1)/88-CTE, dated, the 14th July, 1988)
(28.5.2) CSIR Review Committee : Implementation of the decisions of the Society (Item No.6) regarding Payment of Sitting Fee of Rs. 10001- per meeting to Non-CSIR members of Research Councils.
In this office letter of even number dated 14.7.1988, the date of
constitution of Research Councils was inadvertently mentioned as 1st July,
1988 instead of 1st April, 1988. It is requested that necessary correction may
please be made in this regard.
Accordingly, the payment of sitting fee of Rs.1000/- per meeting to the
Non-CSIR members of the Research Councils will be applicable from 1st. April,
1988 (and not from 1st July, 1988).
(CSIR letter No.8(1)/88-CTE, dated, the 9th Aug., 1988)
(28.5.3) CSIR Review Committee: Implementation of the decisions on payment of sitting fee of Rs. 1000/- per meeting to Non-CSIR members of RCs.
It has been brought to our notice that a few Laboratories/Institutes have
made payment of sitting fee of Rs. 1 000/- to non-CSIR members of RCs on
their attending the meetings of sub-Group of R.C. In this connection, it may
be stated that in pursuance of the approval accorded by the Governing Body
at its meeting held on 14.3.1988, necessary instructions were issued to all
Laboratories/Institutes vide this office circular letter No.8(1)/88-CTE dated
9.8.1988 stipulating that payment of a sitting fee of Rs. 1 000/- per meeting is
permissible to a non-CSIR member on attending the RC meeting only.
Though the above instructions are very clear yet it is reiterated that
payment of a sitting fee of Rs. 1 000/per meeting (irrespective of the meeting
taking place on more than one day) is permissible only to non-CSIR member
on his attending the RC meeting but not the meeting of any sub-Group in any
connection. In case payment has already been made contrary to the above
instructions, the same may be regulated by recovery under intimation to this
office.
(CSIR letter No.8(1)188-CTE, dated, the 11th April, 1991)
(28.5.4) Payment of honorarium to specialists/experts invited to 'Peer Group Meetings'
The DGSIR has approved payment of honorarium of Rs. 2501- per
meeting/sitting in addition to DA to the Non-CSIR members of Peer review
Committee Group with effect from the date of issue of the letter.
(CSIR letter No.6(1)/89-CTE, dated, the 2nd Nov., 1989)
(28.5.5) Payment of Honorarium to Examiners
The CSIR has under consideration to streamline the payment of honorarium
to Examiners for conducting the various examination. It has been decided
that the Examiners may be paid the honorarium at the following rates
1. For setting the question papers (Theoretical and Practical) on the same
subject, set by one Examiner irrespective of time limit of each paper.
Rs 200.00
2. Single papers on one subject
i) of less than 3 hours
ii) of 3 hours
Rs. 100.00 Per paper
Rs. 200.00 Per paper
3. For Evaluation of answer Papers
i) Papers of 2 hours or less duration
ii) Papers of more than 2 hours but less than 3 hours
duration
iii) Papers of 3 hours duration
Rs. 2.00 per paper
Rs. 2.25 per paper
Rs. 2.75 per paper
It has also been decided that minimum honorarium of Rs. 100/- for
evaluation of papers or the amount of honorarium worked out on the basis of
rates as given above whichever is more may be paid to the Examiners.
(CSIR letter No.33(84)4/79-E.l., dated, the 13th Sep., 1983)
(28.5.6) Payment of honorarium to official and Non-Official members for attending meeting of the Research Committees and Selection Committees for SRF/RA.
The Director-General. Scientific & Industrial Research has been pleased to
accord approval to the payment of Honorarium @ Rs.60/- per day to Official
Members and @ RS.90/-per day to non-official Members in lieu of D.A. for the
day(s) of the meeting for attendiner the meetings of the Research
Committees of EMR Division and Selection Committee meetings for S.R.F. and
R.A.
The order will be effective from 8th Dec., 1984.
(CSIR letter No.6/19/84-EMR-1, dated, the 8h Dec., 1984)
(28.5.7) Payment of Honorarium and DA to official and non- official members for attending meeting of the Research Committees and Selection Committee meetings for SRF/RA.
In supersession of this office memo. of even number dated 8th December,
1984, the Director-General, Scientific & Industrial Research has been pleased
to approve payment of Honorarium @ Rs. 1501- per day to non-official
members and @ Rs. 100/- per day to official members for the day(s) of the
meeting for attending the meetings of the Research Committees of EMR
Division and Selection Committee meetings for SRF and RA. It will be paid in
addition to Daily Allowance to which they may be entitled under TA/DA rules.
The order will be effective from 1st August, 1987.
(CSIR letter No.6/19/84-EMR.l., dated. the 15th Oct., 1987)
(28.5.8) DGSIR has been pleased to accord approval to the revision of rates of payment of honorarium from Rs. 100/- to Rs. 150/- per day to the official members of Expert Committees who are invited to attend to work relating to EVALUATION OF SCRIPTS" in respect of JRF Examination only.
These orders come into effect from the date of issue.
(CSIR letter No.5-30/87-E.U.1.. dated, the 28th July, 1988)
(28.5.9) Rates Of Remuneration Payable To Various Examination Functionaries Employed In Connection With The Conduct of Various Examinations/tests.
The question of revision of rates of honorarium/remuneration payable to
various functionaries engaged in connection with the conduct of
examination/tests in CSIR has been under consideration. It has now been
decided in consultation with the Financial Adviser, CSIR to adopt the following
rates of remuneration/honorarium payable to various Examination
functionaries :
Rates admissible for Rates
admissible for two single
session sessions OR fullday
Co-ordinating Supervisor Rs. 1 00.00 per
day Rs. 150.00
Supervisor Rs.
60.00 Rs. 120.00
Assistant Supervisor Rs.
45.00 Rs. 90.00
Invigilator Rs.
40.00 Rs. 75.00
Clerk Rs.
30.00 Rs. 60.00
Category D Staff (all categories)
Mofussil Centres Rs.
21.00 Rs. 21.00
Delhi Centre Rs.
24.00 Rs. 24.00*
*OR the rates sanctioned from time to time by the Ministry of Labour in
respect of daily wages unskilled casual labourer in the Central Government
offices, whichever is higher.
This will come into force from the date of issue of these orders.
(CSIR letter No. 1 (Misc./90-R&A, dated, the 16th Nov., 1990)
(28.5.10) Payment of Honorarium to non-official members for attending the Recruitment/Assessment Committee meetings and those of Research Committees. Examination and Selection Committees for Research Fellows/Associates Pool Officers and other Advisory Committee meetings under the CSIR.
The Governing Body of the CSIR at its 125th meeting held on 8th January,
1992 has approved that the payment of Honorarium to non-official members
attending various types of Committee meetings in the CSIR system will be Rs.
250/- per day.
This comes into effect from 9th March, 1992.
(CSIR letter No.6/IW92-EMR-1, dated, the 9th March, 1992) (28.2.6) Sub: Admissibility
The question of admissibility of Transfer TA, Joining Time, Joining Time pay to the direct recruits entering into CSIR service against outside recruitment quota and who were holding posts under Central/State Governments and allowed to retain lien in their parent Departments has been under consideration of CSIR.
In this connection it has been decided that such persons appointed in CSIR against outside quota will be eligible for above benefits as per SR 114 and Rule 4(4) of CCS (JT) Rule, 1979, as amended from time to time.
(CSIR Letter No:8 (325)4/85-E.I, dated:24th Dec., 1986.)
(28.2.7) Subject.. Payment of TAIDA to departmental Officers
The matter regarding the payment of TA/DA to the departmental officers for attending the work of sister Laboratories/CSIR from the source from which their pay and allowances are drawn has been thoroughly examined with particular reference to the position stated by you. You will appreciate that normally a Scientist who is detailed to undertake/attend the work of another sister laboratory does so in connection with a collaborative research programme/effort. Similarly, he may be deputed to attend a symposium/meeting of scientific nature in his professional capacity on being invited by a sister laboratory, which would, in turn, be of professional interest to him and would as well benefit the laboratory where he is employed. As such it cannot be viewed that the charge of TA/DA in respect of the Scientist in such eventualities is not a legitimate charge on the Laboratory where he is actually employed/working. Even participation by an officer in the meeting of a selection Committee or any other Committee constituted by a sister Laboratory is not likely to create any imbalance as it may be counterbalanced by vice-versa position. It is, therefore, felt that the present system of meeting the TA/DA in respect of officers of the Council relating to the tours undertaken by them for attending to the work of CSIR or its National Laboratories/Institutes from the source from which their pay and allowances are drawn in the normal course is quite rational and if uniformly followed will not operate harshly even in these days when there is a ceiling on T.A. expenditure. This system is not only in operation in CSIR but is also followed on 'Government' side all through. Besides, whenever due to uncertain factors TA budgets of the Laboratories/Institutes run out they are duly augmented during mid-year appraisal. In the circumstances, it is only expedient that this system should continue without any change.
(CSIR Letter No: 14(8)/74-E.I, dated: 21st, September, 1977.)
Procedure Followed In The Decision-Making Process, Including Channels Of Supervision And Accountability In
Finance Wing Of CSIR.
CASH SECTION
• Mandate
Cash Section is primarily responsible for preparation of Bills relating to personal claims under various budget heads. These bills are processed for forwarding to Audit Section for making payments thereof.
• Functioning
• Processing of Salary Bills and other personal claims.
• Calculation, recovery and deposition of the Income Tax. Issuance of Form 16 to the employees, remittances of other recoveries to various organizations.
• Receipt & disbursement of cash.
• Service verification of CSIR employees at regular intervals.
• Supervision levels
Most of the above tasks are supervised in the Section by SO/FAO. However, a few cases where reference at higher level is needed are looked after by Dy. The FA (Cash) and at times by the FA as well.
AUDIT SECTION
• Mandate
Audit Section is responsible for auditing and final payment of bills of all types drawn by various Sections.
(II) Functioning
• The bills are diarised in computer, in the first instance.
• After diarising, the bill is given to the Dealing Assistant for auditing in accordance with the prescribed rules. The Dealing Assistant verifies the relevant documents attached like sanction, purchase order, invoice etc., and relevant entries like stock entry, installation, expenditure etc. He cancels original documents like cash memo, sanction etc., in red ink
to avoid chances of double payments, passes the bill and gives pay order. The bill is then put up to the Section Officer.
• Section Officer after verifying the genuineness of the claim and confirming the budget availability, proper classification etc., signs the pay order and puts it up to FAO.
• FAO after complete verification of the bill passes it for payment.
5. Vouchers are given to the Cheque-writer who after following the instructions of Drawing Officer prepares the Cheque or the Demand Draft. Thereafter, the vouchers are passed on for computerized accounting. Vouchers are then entered in IMPACT (software for computerized accounting). At the end of each month, IMPACT is reconciled with the Main Cash Book. After reconciling, Monthly classified Abstract and other financial reports are generated.
6. Main Cash book is closed at the end of the each month. After closing, the Cash Book is reconciled with the Bank Statement. Monthly Bank Reconciliation Statement is prepared depicting excess credit, excess debit, uncashed cheques, etc., and pasted in the Cash book. Quarterly, the report of Bank Reconciliation in the prescribed proforma is sent to Reports Section of CSIR Hqrs for further monitoring. Similarly, at the end of each quarter, the statement of OBs in respect of Cash Advances, TA/DA/LTC, Private Parties and Govt. Deptt. is compiled and sent to Report Section for consolidation.
• Receipt & Accounting of valuables.
• Maintenance of PF Accounts of Hqrs staff.
• Accounting of other Deposits such as Security Deposit, Earnest Money Deposit etc.
• Audit Section also deals with the advice cases i.e. the cases where concurrence of the Finance is needed before incurring expenditure. Such cases include pay fixation, deputation abroad, honorarium, medical, purchase etc. Such cases are first examined by the Dealing Assistant and then by Section Officer and FAO with reference to the rule position on the subject, and availability of funds etc.
• Investment of Laboratory Reserve Fund and External Cash Flow surplus.
(III) Supervision Level
All the aforementioned work is supervised by Section Officers and Finance and Accounts Officer (Audit) and DFA (Audit) under the overall headship of FA, CSIR.
PENSION SECTION
(I) Mandate
This Section deals with pension cases of CSIR employees.
(II) Functioning
• Issuance of Pension Payment Order and Payment of Gratuity, Commutation of Pension and Leave Encashment.
• Preparation of bills for Payment of monthly Pension in respect of pensioners opting to draw pension from CSIR Hqrs.
• Forwardal of Pension Payment Order and other related documents to SBI in respect to pensioner retiring from CSIR Hqrs, CEERI Pilani and other Delhi- based Labs who opt to draw pension from bank.
• Operationalization of New Pension Scheme from 1.1.2004.
• All pension Advice cases.
(III) Supervision Level
The related work is supervised by SO and FAO with overall control of DFA and the Headship of FA.
FUND SECTION
(I) Mandate
Fund Section is responsible to receive remittance of GPF recovery/subscription from CSIR Labs/Instts and depositing the same with Banker SBI after entering them in Valuable Register. Receipt of DDs/cheques is also issued to Labs/Instts and investment of surplus funds. Recoupment to Labs and investment of surplus funds.
(II) Functioning
• Maintenance of Cash Book and its reconciliation with Bank statement.
• Recoupment of Funds to Labs/Instts when the withdrawal/loan from GPF is more than subscription and recovery.
• Maintenance of Broadsheet in r/o each lab/instts.
• Maintenance of Central Broad Sheet.
• Preparation of annual accounts of GPF i.e. Balance Sheet, Receipt & Income and Expenditure Account.
• Facilitate Investment Advisory Committee for the investment of PF by calling rates from various Nationalised Banks & Financial Institutions and preparing comparative statement of rates and other investment related information.
• Facilitate Empanelment Committee for empanelling Nationalised Banks and Public Sector Financial Institutions by analyzing their financial results for the investment of Provident Fund of Council Employees.
(III) Supervision Level
The related work is supervised by SO and FAO. However, approval of Dy. FA is also sought in cases other than of routine nature under the overall control of the FA, CSIR.
ACCOUNTS SECTION
• Mandate
Accounts Section is responsible for preparation and consolidation of Annual Accounts.
(II) Functioning
• Collection of monthly data from all the labs.
• Consolidation of Impact Data.
• Drawing of Balance sheet of Labs and CSIR as a whole.
• Reconciliation of minus figures etc., in Labs.
• Reconciliation of Broadsheet figures with Impact figures in r/o Labs.
• Co-ordination with the Audit for SAR on the Accounts of CSIR.
• Development of IMPACT.
• Furnishing Accounts figures to various functionaries.
• Training of Accounts personnel in IMPACT.
• Filing of Income Tax Return in respect of CSIR every year.
• Approval of CSIR Accounts from Governing Body and Society and placing of the Audited accounts on the table of Parliament.
(III) Supervision Level
The work is being initially supervised by a Section Officer (Accounts) and two Finance and Accounts Officers reporting to the Deputy Financial Adviser (Accounts) under the overall supervision and control of the Financial Adviser of CSIR.
BUDGET SECTION
• Mandate
Preparation of Budget Estimates and Revised Estimates and their submission to Ministry of Finance through Department of Scientific and Industrial Research. Allocation of budget to all constituent Labs/Units of CSIR including CSIR Head quarters and monitoring the expenditure thereagainst.
(II) Functioning
• Lab-wise budget allocation on the basis of demand, resource availability and trend of expenditure in previous years. In case of capital items and plan funds, recommendations of the Head, RDPD are required before making allocation.
• Getting the Grant released from DSIR and transferring the cash/funds to different labs of CSIR on monthly basis.
• Rendition of different returns to the planning commission, Ministry of Finance and DSIR.
• Reply to Parliament Questions concerning budget.
• Reply to Audit observations pertaining to Budget.
(III) Supervision Level
Assistants in the Section originate the proposals depending upon the receipts marked to them and the Section Officer and FAO supervise the work directly under the guidance of Dy. Financial Adviser and in the overall supervision and guidance of the Financial Adviser.
FINANCE SECTION
• Mandate
Examination and vetting of the proposals/cases initiated by other Divisions viz. Admn., ESD,TNBD, RDPD etc., for financial advice/concurrence of FA, CSIR.
(II) Functioning
Given below is the list of a few of items processed for Financial Advice by this Section.
• Works proposals exceeding Rs.25 lakh.
• EFC and SFC proposals
• Establishment matters referred from Labs./Instts.
• Delegation of Financial Powers and relaxation thereof.
• Issues relating to condemnation of vehicles and replacement.
• Proposals to write off losses beyond the powers of Directors/MC.
• Banking problems of Labs./Instts.
• Lease Accommodation.
• Taxation matters:
• i. Exemption under Section 35(I)(ii) Income Tax Act.
• ii. Issues relating to TDS (194 J).
• iii. Service Tax matters.
• iv. Issues relating to fringe benefit tax
• Seminar/Symposia/Workshop/Conferences.
• Vetting of GB Agenda items.
• Examination of RC/MC agenda/proceedings of Labs/Instts. from Financial angles offering comments and keeping track of follow up action.
(III) Supervision Level
Assistants in Finance Section originate the proposals depending upon the receipts marked to them. SO and F&AO supervise the work directly under the guidance of Sr. Dy. FA and under overall supervision and guidance of the Financial Adviser, CSIR. There are, however, certain areas where the original work is initiated at the level of SO/F&AO/Sr. Dy. FA.
REPORTS SECTION
• Mandate
1. Reports Section is primarily entrusted with the task of Processing of Audit Paras.
2. Consolidation of Objection Book advances and outstandings relating to Bank Reconciliation in respect of CSIR Hq as well as all its constituent laboratories/institutes on the basis of Quarterly returns received from Laboratories and the Headquarters.
3. Issue of instructions relating to the above areas of work.
(II) Functioning
(1) Audit paras as and when received from Principal Director of Audit are forwarded to the concerned Section/Division at CSIR Hqrs or to the Laboratory/Institute, as the case may be, for verification of the facts stated therein and forwarding of appropriate inputs so that a final reply could be sent to Audit within the stipulated time frame. On receipt of replies/Action Taken Notes on the related paragraph are examined with reference to the observations made by Audit and a final reply is got approved from Competent Authority for submission of the same to Audit/Monitoring Cell, Ministry of Finance.
(2) As far as OB advances/outstanding debits and credits etc. in the Bank Statements of the Laboratories/Institutes/Hqrs. are concerned, Reports Section compiles the data relating to the above items and makes available the same to Audit/GB/Society as and when required. It also issues instructions to Laboratories/Institutes for early settlement of all the outstandings relating to the OB/Bank Statement and processing of Audit Paras etc.
• Supervision Level
SO and F&AO supervise the work directly under the guidance of Sr. Dy. FA and under overall supervision and guidance of the Financial Adviser, CSIR.
INTERNAL AUDIT SECTION
(I) Mandate
The Internal Audit Section of CSIR Hqrs. is responsible for conducting the Internal Audit of all the CSIR Laboratories/Institutes and its various centres at regular intervals.
(II) Functioning
1. Internal Audit wing of CSIR acts with a view to finding out irregularities, if any, in the functioning and observance of Rules and Regulations by the Labs. After proper
examination and analysis of the issues, the Labs are advised to take the required remedial action.
2. The Internal Audit teams conduct the audit of a Lab within a limited period of two to three weeks depending upon the volume of work involved. Concerned team after conducting audit prepares the Draft Audit report and submits it to the Financial Adviser. After approval of the FA, the Internal Audit Report is sent to the Director of the concerned Lab for replies. On receipt of the replies from the Lab, this section again prepares the comments of CSIR in a tabulated form. The tabulated form consists of Audit para of Internal Audit Report, replies of the Lab and further comments of CSIR for further necessary action by the Lab.
• Supervision Level
SO and F&AO supervise the work directly under the guidance of Sr. Dy. FA and in overall supervision and guidance of Financial Adviser, CSIR.
(31.2) Procedure for execution of work
(31.2.1) Sub: Procedure for Execution of Works in National
Laboratories/Institutes.
The CSIR have issued detailed instructions regarding the procedure for the
execution of civil works from time to time. It has, however, been noticed that
the procedure has not been followed in some cases, with the result that
unnecessary delays have been caused in completing the works. With a view to
again impressing the importance of the instructions & also to avoid
unnecessary delays, the following instructions are being issued again:-
LABORATORY BUILDINGS (1) Procedure for Works Costing Less Than Rs.5,000
Such works are within the competence of the Directors to sanction, provided
they relate to the works required in that Laboratory. It should be established
that it is necessary to undertake the construction of such works. The
availability of funds from within the sanctioned budget estimates should also
be ascertained and stated. In such cases the technical persons in the
Laboratories like Overseer or Civil Engineer should prepare detailed estimates
giving complete report of the proposal in the approved form which should be
approved by the Director of the Laboratory. Only after the estimate is
approved by the Director, Tenders or Quotations as applicable in the case
should be called. Comparative statement of the Tenders received should be
prepared and should include the details and amounts provided in the
estimates. The relative position of all the tenders should be marked in the
comparative statement which should be signed by the Engineer or the
Administrative Officer and checked by the Accounts Officer. The Director can
approve the award of the work to the lowest tender only. If, however, the
lowest tender is to be ignored the matter should be referred to the Executive
Council by giving detailed reasons for doing so. While communicating the
decision about the award of work to the Contractor, he should also be asked to
execute a formal agreement with the Council on the approved form. The draft
agreement together with the approved estimates comparative statement and
tenders in original should be sent to the Central Office within 2 days of the
Contractor signing the agreement. If everything is in order the Central Office
will return the agreement duly signed by the Secretary and countersigned by
the Director General, Scientific and Industrial Research within a period of 10
days of its receipt in the Central Office. In case there are any discrepancies or
any further information is to be obtained, the draft agreement with all the
papers may be returned to the Laboratory within a period of 7 days from their
receipt in the Central Office.
(2) Procedure for Works Costing upto Rs.50,000/-
Detailed proposals in the shape of report containing estimated cost, plinth
area to be constructed, necessity and Scope of the work etc. must be placed
before the Executive Council for according administrative approval. It may
also be indicated in the proposal whether funds to meet the expenditure from
within the budget estimates are available. With a view to enabling the
Executive Council to get a comprehensive idea of the total expenditure
involved, necessary provision for services, such as Electric and water
installations and furniture etc. should also be mentioned in the proposals. As
already laid down such proposals should be circulated well in advance of the
meeting of the Executive Council. This would enable the Central office also to
give Director, General, Scientific and Industrial Research's views, which may be
placed before the Executive Council for consideration. After the proposal is
administratively approved the Overseer/Engineer/Architects should be asked to
prepare detailed plans and estimates. It should be possible to prepare the
plans and estimates within a period of 15 days. The detailed estimates with
tender papers may be put up to the Building and Finance sub- committee. On
the basis of these estimates and plans tenders may be invited through press
from approved contractors.
The tender should be opened on the due dates in the presence of the
contractors (who have the right to be present), the Engineer, Administrative
Officer and the Accounts Officer. The tenders should then be passed on to the
Overseer/Engineer for technical scrutiny of the same and the preparation of
the comparative statement of rates tendered by the various contractors. This
work should be completed within a period of 8 days. The tenders and the
comparative statement of rates should then be passed on to the Accounts
Officer for checking, which should not take more than 4 days. The proposal
together with comparative statement. original tenders and notice inviting
tenders may be sent to the Central Office for obtaining sanction of the Vice-
president for the award of work to the Contractor. In case the work is not to
be awarded to the lowest tender for any reasons the proposal containing
detailed reasons for not doing so, should be submitted to the Central Office for
obtaining approval of the Vice-president within a period of 10 days of the
receipt of the document, and convey the same to the Laboratory within a
period of 4 days.
On receipt of the sanction of the Vice-President, the selected contractor may
be advised to contact the Laboratory within 7 days for signing the
agreement. The agreement duly signed should be passed on to the
Central Office within a period of 10 days of the receipt of the sanction. If
everything is in order the Central Office will return the Agreement duly signed
by the Secretary and countersigned by the Director-General, CSIR within a
period of 10 days of its receipt in the Central Office. In case there are any
discrepancies or any further information to be obtained the draft agreement
will be returned to the Laboratory within a period of 7 days of its receipt in the
Central Office.
(3) Procedure For Works Costing More Than Rs.50,000/-
Detailed proposals in the shape of a report giving detailed information in
regard to the estimated cost, the plinth area to be constructed, the necessity
and scope of the works etc. must be placed before the Executive Council for
their consideration and recommendations. It should also be indicated in the
proposal whether funds to meet the expenditure from within the budget
estimates are available. Necessary provision for services, such as Electric and
Water installations and furniture etc. should also be mentioned in the
proposals. After the recommendations of the Executive Council are approved
by the Vice-President, the Overseer/Engineer/Architects should be asked to
prepare the plans and estimate within a period of 15 days. Further procedure
for such works will be same as for works costing upto Rs. 50,000/-.
Main Points:
Some of the main points, which have to be borne in mind at various stages in
the execution of works are given below .-
(a)Estimates : The estimates which are to be prepared by the Laboratory
should be realistic and based on the rates given in the approved schedule of
the Central Public Works Department or the State Public Works Department
concerned or on the prevailing market rates. The estimates should also
include as a distinct item the work-charged establishment, which may have to
be sanctioned in connection with the work. In case some materials such as
Cement, Steel doors, Roads and windows etc. are to be supplied
departmentally, that should also be indicated in the estimates. The rates on
which such supplies are to be made should also be clearly stated. These rates
should not be less than the prevailing market rate and contractor should not
be allowed to purchase these materials from the market in consideration of the
fact that the tenders will be based on these rates.
Tender Papers : The notice inviting tenders should be complete and cover all
points relating to the work. Tender papers should be issued only to bonafide
registered contractors of the C.P.W.D. State P.W.D., M.E.S. Railways,
Municipalities or semi Government Organisation of standing or contractors who
have worked for CSIR and Laboratories. Definite issue rates for materials
should be given. The approved form should invariably be used. Minor changes
considered necessary may, however, be incorporated in the proper form of
agreement. All tenders should be opened in the presence of the
Administrative Officer, the Contractors concerned who may be present, the
Engineer of the Institute and Accounts Officer. Each page of the tenders as well
as any corrections and over-writings should be initialled by these officers. In
case any errors are discovered these should be brought to the notice of the
tender, who should make and sign the necessary corrections in it. The
Administrative Officer should also countersign such corrections.
(c)Agreements: The selected contractor is not to be allowed to proceed with
the work till such time as the agreement has been finally executed. The
agreement should be drawn up on embossed stamp paper of adequate
value. The value of the same may be ascertained from local sub-registrar or
other registration authorities.
The terms and conditions of the N.I.T. should not be changed at the time of
drawing up the agreement, without obtaining the approval of the competent
authority.
No correction should be made in pencil. All corrections and figures should be
given in ink only and must be duly initialled by the Contractor and the
Administrative Officer. Any additions, alterations and corrections and
amendments, should also be initialled by the contractor and the Administrative
Officer. Before sending the agreement to the Central Office the Administrative
Officer should ensure that original documents, such as detailed estimates,
N.I.T., comparative statement of rates. tenders, drawings, etc. are also being
forwarded along with the agreement. The date of the pre-amable of the
agreement should be left blank while sending the copies to this office, as it will
be filled by this office.
Each copy of the agreement should be stitched properly and sealed after it has
been signed by the Contractor and the Administrative Officer.
(d) Measurement Books: Each item of construction work, that is carried
out, is to be recorded in standard measurement book as that forms the
basis on which the payments are authorised to the contractors. As such
greatest care is to be taken by the Engineering staff for special custody of
the measurement books. All blank measurement books should be kept in
safe custody of the Administrative Officer and proper record of the
measurement books issued to the engineering staff and received back
should be maintained by the Administrative Officer to whom all the
completed books should be returned for custody.
(e)Additional Substituted and Extra Items:
In respect of additional items in excess of the quantity tendered, the
Contractor should be bound to execute them at this rates already tendered. As
regards substituted and extra items the contractor should furnish a detailed
analysis showing how the rate per unit has been worked out, which should be
properly scrutinised technically and arithmetically and accepted by the
Competent Authority before the actual execution thereof. This should be made
clear in the agreement.
It may be added that all these points have already been brought to your notice
from time to time. They have, however been recapitulated in these
instructions for ready reference and it is requested that these may kindly be
brought to the notice of the officers concerned for strict compliance.
(Letter No.22(26)/50-W.P. . dated 4th Feb. 1960)
(31.2.2) Sub: Execution of agreement for civil works-amendment to clause 7 of the conditions of contract.
According to the existing clause 7 of the "Conditions of Contract" of the
standard agreement form prescribed by the Council for Civil Works, the
contractor is required to arrange both for testing of materials being used by
him in the works and also to pay for the testing charges to the parties from
which such tests are got done.
The provisions of this clause have been re-considered and it is felt that it
will be advantageous for the Council if the agency of contractor is kept away
from the tests conducted and this work is handled with the testing authorities
independently by the employer with a view to get independent results of the
tests conducted. Prompt payment for the testing charges is, therefore, a
necessity. This could be ensured only if the payments for the tests are made
by the Laboratory/Institutes initially subject to recoupment from the amounts
due to the contractors.
In the circumstances, the relevant clause has now been amended, with the
approval of the Vice-President, Council of Scientific and Industrial Research to
read as follows:
"The contractor shall make all necessary arrangements for carrying
out tests on materials as required by the Architects. The employer
has the right to appoint the testing authorities and pay them the
testing fees, subject to the recovery of the amounts from the amounts
due to the contractor under this agreement or any other agreement
entered into by the contractor with the Council".
It is requested that the substituted clause may kindly be incorporated in all
future contracts.
(CSIR Letter No:IBM/1/C/64-Arch., dated 7th July, 1965.)
(31.2.3) Sub: Execution of 'Contracts'/'Deeds' etc.--Guidelines thereof.
1.CSIR Bye-law 18 says that all contracts shall be executed on behalf of the
society by an officer or officers of the society as authorized by the Director
General and countersigned by such officer(s) as appointed by D.G. for the
purpose. Bye-law 19 says that D.G. may finally approve the form and
substance of all contracts.
2.Form of contracts relating to construction works, consultancy agreements,
etc. have been standardized and may be executed without reference to D.G.,
CSIR. However, other contracts to be executed on behalf of CSIR must have
approval of Director General who may consult Internal Financial Adviser/T.U.
Division/Chief Engineer/Legal Adviser, as the case may be.
3.It has been noticed that some of the Laboratories/Institutes have not
observed the requirements of the said Bye-Laws. It is requested that all
Laboratories/Institutes of CSIR comply with the provisions of Bye-Laws 18 and
19 by obtaining the approval of Director General, CSIR, with regard to
contracts which have not been standardized.
4.Recently, CSIR had to borrow funds from HUDCO for construction of staff
quarters in various laboratories/Institutes. While considering applications for
Loan, HUDCO desired CSIR to produce proper documents pertaining to title of
the land upon which construction of staff quarters is proposed to be carried
out. All the concerned Laboratories/Institutes were requested to produce
documents of title to land for this purpose but it was revealed that title deeds
with regard to land were not forthcoming from some of the
Laboratories/Institutes on account of either the proper title deed of the land
has not been executed or misplaced. To obviate such situation in future, it is
suggested that whenever it is intended to procure land for any
Laboratory/Institute for setting up staff quarters, laboratory building, etc.,
appropriate conveyance deed (viz. sale deed, gift deed, lease deed, etc.) must
invariably be executed. Assistance of the Legal Adviser, CSIR, may be had at
this stage. The documents would be executed on behalf of CSIR by officers of
Labs./Instts. as per the existing delegation of powers contained in CSIR letter
No.5(9)/61-PC dated 13-07-1964, No.6(1)/66-CTE dated 8-3-67 and No.3(4)165-
CTE dated 20-09-1969 (appended to CSIR Bye-laws). After the appropriate
documents are executed, photo-copies thereof be taken so that while the
original deed is retained by the concerned Laboratory/Institute, a copy each
thereof may be sent to Joint Secretary (Admn.), Chief Engineer, and the Legal
Adviser for record. However, whenever, any contract is executed by Joint
Secretary (Admn.), CSIR, the original would be retained in HQ, whereas copies
thereof retained by the Lab./Instt. concerned.
(CSIR Letter No:2181/83-CDN, dated 30th December, 1983.)
(31.2.4) Sub: Modification in procedure for Civil works.
With a view to streamlining the procedure regarding tenders for civil works, it
has been decided as follows:
1)The existing procedure of asking tenderers to submit two copies of filled up
tenders viz. one addressed to the tender inviting officer and the other to the
Finance & Accounts Officer may be dispensed with. In future while issuing NIT,
the tenderers may be advised to submit only one sealed tender addressed to
the concerned officer.
2)Agreement: The agreement to be executed with the Contractor, in addition
to containing the original tender papers etc., should also contain letters,
having direct bearing with the clauses of the agreement, exchanged with the
Contractor. In other words, the agreement should be self-contained having all
concerned documents attached therewith and duly page numbered.
The agreement as above should be kept in the safe custody of the
authorised officer. For day to day reference purposes, only the certified copies
of the agreement should be used.
3)Rates:- It must be ensured that in future the issue rates of materials like
Cement, Steel, etc., are invariably mentioned both in figures and words.
The revised procedure as above will come into force with immediate effect.
(CSIR Letter No: 17/47/70-Engg, dated 31st August, 1989.)
(31.2.5) Sub: Common irregularities in execution of works.
A list of common irregularities observed by the Chief Technical Examiner's
Organization of Central Vigilance Commission in execution of construction
works, as and when finalized, is sent to respective Chief Vigilance Officers for
circulation among the Engineers of the Organization so that effective steps are
taken by them in avoiding recurrence of such irregularities. It is felt that if
these instructions are observed scrupulously it will help in improving the
system. The Chief Technical Examiner's Organization has finalized four lists,
photocopies of which are enclosed for your perusal and guidance for improving
system of execution of works in the Laboratory.
You are requested kindly to keep these instructions in view and bringing them
to the notice of the respective Engineers and also other concerned
functionaries in the administration and accounts wings of your Laboratory.
(CSIR Letter No: 1(1 20)/90-Vig., dated 25th May, 1990.)
(31.2.6) Sub: Common Irregularities in execution of works.
A list of common irregularities observed by this Commission in execution of
works is enclosed herewith identified as list No.I.
Based on this List, action may please be taken to improve the system of
execution of works in the Organization. The list may also be circulated among
the Engineers of the Organization so that effective steps are taken by them
preventing recurrence of such irregularities.
(Letter NO.DP- 1 -CTE- 14, Govt. of India, Central Vigilance Commission (CTE
Organization), dated 14th Dec. 1987)
List No. I
Common Irregularities in regard to execution of works.
In many cases, detailed estimates are not prepared by Architects or Private
Consultants. There is no stipulation in the contract conditions with the
Architect or Consultant that such detailed estimates should be prepared.
In the absence of detailed estimates the following irregularities occur:-
(i) The Architect inflates the cost of the building by providing very
costly items on a large scale such as imported heat reflective glass,
marble work, polished granite, excessive aluminium work, costly
structural systems and architectural features. If a detailed estimate
is prepared these expensive items can be identified and restrictions
imposed on the Architect.
(ii) In the absence of a detailed estimate it cannot be known whether the
functions required will be efficiently performed e.g. concrete
pavements required for steel tread vehicles, floor hardeners to resist
abrasion, water proofing of basements, polished stone flooring for
dust free surfaces etc.
(iii) In the absence of a detailed estimate the realistic cost of the work
based on prevailing market rates is not known and therefore it
cannot be ascertained whether the lowest tendered rates are
reasonable or whether a cartel has been formed among the
contractors or whether abnormally high rates have been quoted for
certain items. It is therefore essential to have a detailed estimate
supported by analysis of rate of each item based on prevailing
market rates and a Standard Rate Analysis Hand Book.
(iv) In the absence of a detailed estimate it is not possible to determine
whether the proposals are structurally sound e.g. design of
basement walls and floors for hydrostatic pressure or design of
panel walls for wind pressure and seismic forces.
3. Demolition of structures and buildings: It is often found that existing
buildings and structures are got demolished by the Contractor and all
serviceable materials are taken away by the Contractor resulting in a loss
to the Organization. It is therefore necessary to fix the reserve price for the
structure and to invite tenders through Press Advertisement for disposal of
the structure. This will ensure that the best possible price is obtained by the
Organization.
4. Test Check Measurements: It is often found that measurements and levels
are wrongly recorded resulting in considerable overpayments to
Contractors. This often happens because there is no effective system of
test check of measurements b officers of a higher level.
5. Cement Registers: Very often it is found that cement registers are not
maintained showing the daily receipts, issues and balances in the
Stores. As a result there is no check on the consumption of cement. Very
often it is found that less cement is consumed than required as per
Specifications and at times excessive issues are made to the Contractor
which acts as an inducement to steal the cement.
(31.2.7) Sub: Common irregularities in execution of works.
A list identified as List No. II of common irregularities observed by this
Commission in execution of works is enclosed herewith.
Based on this list action may please be taken to improve the system of
execution of works in your Organisation. The list may also be circulated
among the Engineers of your Organisation so that effective steps are taken by
them to prevent recurrence of such irregularities.
(Letter NO.DP- 1 -CTE- 14, Govt. of India, Central Vigilance Commission (CTE
Organisation), dated 1st Feb. 1988.)
List NO.II
Common irregularities in execution of works - Tenders and
Contracts.
Very often it is seen that the Organisation does not have a standard contract
form approved by the Legal and Finance Department. The contract forms
produced by the Architects contained a lot of obsolete material, contradictions
and ambiguities which sometimes result in a loss to the Organisation.
3. Pre-qualification of contractors:
Very often it is seen that only Contractors known to the officials of the
Organisation and to the Architects are placed on the select list. This
system gives considerable scope for malpractices, favouritism and
corruption. It is therefore necessary to fix in advance the minimum
qualifications, experience and number of works of a minimum magnitude
satisfactorily executed in terms of quality and period of execution. After
fixing the basic criteria to be fulfilled, applications should be invited by
advertisements in the Press supported by certificates of satisfactory
completion in respect of quality and time. It has to be ensured that all
firms satisfying the minimum criteria are placed on the select list and
also that no firm which does not satisfy the minimum criteria is placed
on the select list.
4. Call of Tenders:
For works of a small magnitude where pre-qualification is not resorted to.
tenders should invariably be invited by advertisement in the Press from
Contractors registered with Central Government Departments and Public
Sector Enterprises. This will ensure that unqualified persons do not tender
for works and that the lowest tenderer will not be- ignored on the pretext
that he is unqualified or his performance is unsatisfactory.
5. Approval of tender documents.
Very often it is seen that the draft tender document is not approved by the
Organisation before call of tenders. The result is a contract document with lot
of ambiguities and contradictions giving considerable scope for corruption and
resulting in a loss to the Organisation.
Very often, even though the records show that advertisements have been
inserted in the Press, in actual fact the advertisements are not actually sent to
the newspapers or the advertisements appear in the papers after the date of
opening of the tenders. It is therefore necessary to keep on record the full
page of the newspapers in which the advertisements appear so that the actual
date of insertion of the advertisements can be established and it can be
ascertained that adequate time was given to the contractors for
tendering. Wherever pre-qualification is resorted to, notices inviting tenders
should be sent to all contractors on the select list by Registered AD and the
acknowledgements should be kept on record.
9. Tampering with tender documents:
In many cases it has come to notice that the description of items,
specifications or rates in the tenders have been tempered with in order to
favour a particular contractor. In order to reduce the scope for such
malpractices, it is very essential that each correction, overwriting or addition
found in the tender should be encircled in red ink initialled and numbered by
the officers opening the tenders. The number of corrections, over-writings or
additions should be invariably recorded by the officers opening the tenders at
the bottom of each page.
10. Negotiations:
When a number of conditional tenders are received with different conditions in
each tender it is necessary to bring all the tenders on a common basis before a
comparison can be made. For this purpose the following three systems are in
vogue:-
(i) Each special condition stipulated by the Contractor is evaluated
and the evaluated amount loaded on to his tender. After such
loading of tenders is done, negotiations are held only with the
lowest tenderer to arrive at an agreement acceptable to both the
parties.
(ii) On analysing the tenders received, the final terms and conditions
acceptable to the Organisation are decided. Thereafter all the
tenderers are called for negotiations and are asked to submit fresh
bids based on the finally acceptable terms and conditions. This
virtually amounts to spot retendering by firms who have originally
tendered.
(iii)
Very often it is seen that the contractors quote speculative rates with the
intention of getting the quantities of abnormally high rated items increased
and the quantities of abnormally low rated items decreased. This results in
undue favour to the contractor and a loss to the Organization. For this
purpose the market rate estimate is very helpful in pinpointing the
abnormally high and low rated items. It is necessary to keep a close watch on
the quantities of such items.
14. Earnest Money
In many cases it was found that there was no fixed policy in regard to the
earnest money. Sometimes tenders without earnest money were considered
and sometimes they were rejected outright in order to favour a particular
contractor. The primary purpose of earnest money is to ensure that the
Contractor starts the work when his tender is accepted. In case of his failure
to do so, his earnest money is forfeited. Therefore the general policy should
be that tenders without earnest money will also be considered but the
contractor will be required to deposit earnest money in the prescribed form
before the acceptance letter is issued to him.
15. Bank Guarantees:
Very often Bank Guarantees are taken from the Contractor before the
Mobilisation Advance or Security Deposit is released. It is often found that
these Bank Guarantees are not got revalidated on the due dates and the
Organisation is unable to recover the advance or deposit.
16. Payment of Final Bill:
In many cases it was found that the final bill was paid and security deposit
refunded without effecting recoveries based on the C.T.E's Observations.
17. Relaxation of contract conditions:
It is often found that loans and advances are given to the contractor or
conditions of contract having financial implications are relaxed in favour of
the Contractor. Such undue favour to the contractor is very serious. In the
case of Govt. Departments no such relaxation of contract conditions or
payments to contractors outside the strict terms of the contract may be
authorized without the prior approval of the Ministry of Finance. Each
Organization has to fix the authority competent to approve the
relaxations. In no case should the competent authority be lower than the
Board of Directors.
18. Extra and substituted items:
Very often it is found that the rates fixed for extra and substituted items are
heavily inflated to give undue benefit to the contractors. It is very necessary
to specify in the contract the manner in which the rates for such items should
be derived e.g. Clause 12 of the C.P.W.D. Contract Form. It is also essential
that the extra and substituted item statement along with their supporting
analysis of rates prepared by the Architect are carefully checked by the
Engineers of the Organisation.
19. Issue of unstipulated materials:
The issue to a contractor of materials which are to be procured by the
Contractors is a deviation from the contract. If at all it becomes necessary to
issue such materials to a contractor, this should be got approved by a senior
officer and the issue rate fixed should be the highest of the following 3 rate
formula:-
(1) The element of the cost of the material in the rate quoted by the
contractor for the finished item.
(ii) The market rate prevailing,
(iii) The stock issue rate of the Organization.
This will ensure that no undue benefit accrues to the Contractor.
20. Theoretical requirement of cement and steel and other
departmental Materials:
At each running bill stage it is very essential to calculate the theoretical
requirement of cement, steel or any other departmental material stipulated for
issue to the contractor. These theoretical requirements should be checked
with the actual quantities issued to ensure that the specified quantities have
been used and that the balance with the contractor is not sold in the market.
2 1. the reasons and the deficiency, if any, in the executed items is always
recorded.
2. Chief Technical Examiner has also advised that the letter of award for the
final work should contain a stipulation that "the commencement of the
work shall be reckoned from 10th or 15th day of the date of issue of the
letter of award".
3. It is also desirable that tender documents issued to Contractors are
serially numbered and document issued preferably sealed.
4. The guidelines as indicated above will go a long way in reducing the
C.T.E.'s observations.
(CSIR Letter No:CE/ 1 21/94-95 Engg., dated 13th Jan., 1995.)
(31.2.13) Construction Management and Quality Control
Further to this Office letters No. CE/121/94/95 Engg. dated 26.10.1994 and
13.1.1995.
1. Some of the important observations which have generally been made by
the Inspecting Officers while checking CSIR works are highlighted below:
a) The Contract agreement does not in all cases give full specifications
of the items so as to minimize any chance of ambiguity in the
contractor's working and subsequent payment. CPVYD specifications
elucidate all the details and these should be rigidly followed.
b) To ensure that the Contractor uses the correct quality and quantity
of material in the job. It is absolutely essential that all the material
received and issued at site, should be methodically accounted for and
the mandatory/necessary sitellab. testing should be done and due
records maintained/CPWD's specifications 1977, Volume 1 elaborate
on the mandatory tests. Some of the important civil engineering's
items which need testing are sand, cement, cement concrete, bricks,
brick tiles, marble, timber, glazed tiles, flush door shutters, water,
particle board and chemical for anti termite treatment. For pipe
works, smoke/disc./pressure testing as applicable must be
ensured. Similarly for other services material/equipment testing and
on completion, system/sub system testing must be ensured and due
records maintained.
c) The following site documents need to be maintained:
i) Site Order book
ii) Hindrance Register
iii) Material at site (MAS) account for recepit & issue of material
iv) Stage Passing Register: Important stages of works are to be
checked and correctness confirmed and approved by the Site
Engineer. Some such stages are setting out, foundation,
centering and shuttering, reinforcement, slab casting, slopes of
floors/roofs, anti termite treatment and water proofing
treatment etc.
v) Cement register
vi) Testing Records Register-both material/equipment and sub
system.
vii) Register for Contractor's Resource (men, material and plant)
and site to be maintained daily/weekly duly signed by
Contractor's representative and site engineer.
d) It is a must that the Site Engineer should be aware of the
contract specifications in detail as also the relevant IS
codes. National Building Code and CPWD Specifications 1977
refer.
e) It is essential that the technical plans and schemes are
technically sanctioned and approved by competent engineer
officer so as to ensure the soundness of the scheme/designs.
f) Certain Contractual obligations are required to be met by the
contractor. Deductions from the contractor's bills need to be made
for their non compliance where applicable. Some such examples are
non submission of CPM/PERT programmes. required testing of
samples, not insuring the works where stipulated, non employment
of qualified engineers, non supply of guarantee bends in case of
specialists' works whose durability/serviceability is guaranteed for
certain period.
g) The following charts if maintained at site will assist in better
contract management:
i) Chart showing name of work, important information like cost,
plinth area, number of storeys, PA Rate, type of structure, type
of foundation, important specifications and date of
commencement/completion.
ii) List of stores to be procured by the department. their
procurement schedule and the procurement position.
iii) Procurement schedule of stores to be procured by the
Contractor and their present status. This should also include
the requirement of tools and plants and scaffolding and
centering material etc. at various stages.
iv) CPM/PERT work programme also indicating planned and actual
progress.
v) A bar chart showing the planned and actual expenditure.
(c) Details of extra items/substituted items, deviated quantities
and the position of their approval.
vii) List of all freak rate items.
h) Aldrine, a chemical earlier used for anti termite treatment has
now been phased out. In lieu. the following chemicals for anti
termite treatment are currently being used. Record of the quantity
used of such chemical should be maintained.
i. Heptachlor emulsifiable concentrates 0.5% concentration.
ii. Chlordane emulsifiable concentrates 1 %concentration.
iii. Chloropyrifos 1 % concentration.
2. You may kindly ensure appropriate action.
(CSIR Letter No: CE/121/94-95, dated 13th Feb., 1995.)
(31.2.14) Project Management
1. General : The aim of good project management is to complete the task
in the least possible time and cost with the best standards of materials and
workmanship. Some of the important factors and guidelines which would
contribute to good and efficient planning, construction and contract
management of the projects are highlighted below.-
2. Reason for delay in projects
a. Non-availability of site before award of contract.
b. Environmental/ statutory clearance not obtained before award of
work.
c. Inordinate delay in shifting of existing service.
d. Inadequate soil investigation/data availability during project
planning and designs.
e. Changes in scope, designs and specifications specially after the
award of contract.
f. Shortage of material in the market or delay in departmental supply
of material.
g. Improper choice of contractor or Engineer Incharge.
h. No advance planning of work or appropriate monitoring for
progress, contractor's resource. store procurement by department
and cash flow.
i. Lack of construction equipment.
j. Lack of awareness of quality assurance systems/system ill-
defined.
k. Delay in decision making/disposal of claims.
1. Delay in preparation and issue of working drawings.
m. Delay in payments of contractor.
n. Lack of inter-agency coordination.
o. Resource crunch on the part of the contractor including non-
procurement of required T&P (scaffolding material also) in time.
p. Bidder's unfamiliarity with site.
q. No contingency to counter likely hinderances/unforseen
developments.
r. Unfair tender document leading to disputes.
3. Reasons for Arbitration
Arbitration is resorted to due to non resolution of contractual, managerial or
technical problems. Some important factors leading to disputes are:
a. Delays in project completion adding to contractors cost/loss to the
department. Para 2 above also refers.
b. Ambiguity in codes, specifications and system of measurement.
c. Deductions on account of various observations made by
engineers/audit.
d. Unaccepted devaluation/rates of executed work.
e. Completed works used by owner without taking over.
f. Abnormal inflation/statutory hikes not covered by contract.
4. Planning aspects
a. Planning and design should be based on correct site data including
the environmental factors.
b. Correct estimation of Bill of Quantity (BOQ). These should also be
commented upon by the site/local engineer at the tendering stage.
c. Material/workmanship codes and specifications and system of
measurements should be clearly defined causing no ambiguity in
interpretation.
d. Statutory byelaws and Fire Regulations to be followed while
planning and designs.
e. Minimum changes in the scope and design after award of the work.
f. Realistic escalation factor to be applied to the estimates based on
the price index of the area.
g. Coordination between architect and civil/services planner and
designer to be ensured both at preliminary and detailed design
stage.
h. User's involvement at preliminary design stage so as to cater to
their functional requirement.
i. Technical sanction for civil estimates to also include other internal
services works like plumbing and internal electrification etc., even if
tendering is separate.
j. Correct selection of contractor.
5. Acceptance of tenders
a. Competitive tendering.
b. Validity of the offer also including earnest money document etc. to
be ensured.
c. Reasonability of the tendered rates to be evaluated by:
i) Comparison with DSR 1993, and PAR 1992.
ii) Justification of rates based on material cost and labour rates index
as per CP" 'Analysis of the Rates'.
iii) Comparison with recently accepted similar tenders of the
department/other organizations in the vicinity.
iv) Appropriate scrutiny of abnormally high and low quoted rates.
d. In case of conditional tender, due weight age of conditions in
financial terms will be applied on the offer before acceptance.
e. In case of a separate technical bid, price bid will be opened only
when the technical and commercial terms as per NIT/all bidders are
at par.
6. Precontract project management including coordination and control.
a. Architect will ensure interaction with Civil and Services Engineers
both at Preliminary as well as detailed drawings stage.
b. Finalized BOQ will be perused/seen by the architect for
comments/action, if any, before. issue of technical sanction.
c. Tender drawings will be linked to other services, structural and
'detailing' drawings to be issued subsequently during the execution
process.
d. Relevant planning aspects vide para 4 above will also be looked
after by the architect/engineer, as the case may be.
7. Post-contract project management including monitoring, coordination and
control
a. Some aspects to be also attended to/checked by site engineer and
test checked and necessary action/compliance ensured by the
Controller of Administration are as below:
i) Sample approval and appropriate records maintenance.
ii) Materials testing at site and other laboratories. Results to be
duly recorded. Due checking and testing infrastructure to the
ensured at site.
iii) Maintenance of required site documents including material
receipt and consumption records and contractor's resource
status at site.
iv) Necessary codes and specifications to be available at site; and
ensuring work execution (including material/ equipment and
workmanship) as per contract.
v) Maintenance and monitoring of progress charts at site which
will include activity progress, cash flow, contractor's labor,
stores procurement by department and the contractor and
procurement of tools and plants including shuttering and
centring by the contractor. These charts while showing
planned and actual progress should be updated from time to
time.
vi) Timely and regular measurements and payments; written
registered notices to contractor for measurements (both initial
as well as test checks).
vii) Slow progress notices to contractor. Letters to indicate the site
resource crunch from the contractor's side.
viii) Compliance of all statutory/contractual obligations by the
contractor, e.g. PERT/CPM chart, security measures, labor
welfare and other safety measures, insurance cover and
guarantee bond etc. A list of all such obligations should be at
site for monitoring/action.
b. Monitoring and control measures by ESD.
i.) Timely action to avoid delays due to aspects vide para 2
above including departmental inputs, e.g., approval of
materials/extra items/deviations, designs and specifications,
interagency services' coordination, decisions, if any, on
contract clauses/conditions/designs/specifications.
ii.) Ensuring funds availability.
iii.) Ensure follow up action on para 7(a) aspects where and
when required.
iv.) Issue notices to the contractor for inadequate resources
and slow progress from time to time but definitely when the
progress milestones as per the contract are not achieved.
V.) Issue of show cause notice to the contractor for non-
performance as per the contract. This can be done within
completion period/extended completion period only.
vi.) Ensuring execution of additional quantities/extra items only
after approval by the competent authority and considering the
overall financial implications and contractual aspects.
vii.) Ensuring no increase in abnormally high rate items or
decrease in abnormally low rate items without approval and
consideration of overall tender balance.
viii.) Ensuring all financial approvals and clearance of bills only
after pre-audit by the Finance.
8. Clearance of final Bill
The following aspects would also be considered before clearance of final
bill:-
a) Settlement of CTE/CAG observations.
b) Test checking of measurements.
c) Status of defects/devaluation of executed work.
d) Compliance of contractual obligations by the Contractor/financial
adjustment.
e) Approvals of extra items/rates etc.
f) Extension of time/compensation thereof, if any.
g) Any dues from the contractor.
9. Rescinding the contract
The following actions must also be ensured.
a) Issue of slow progress notices. Progress should be regularly
documented at site.
b) Final show-cause notice to be issued within the completion
period/extended period by a registered post. Any reply, if received,
be considered before final decision.
c) Measures to safeguard unauthorised removal of material by the
Contractor.
d) Notice to contractor giving precise date and time from which the
decision to rescind would become effective.
e) During the period of service of notice and its effectiveness no
removal of stores by contractor from site for which secured advance
already paid.
f) Contractor be asked to vacate the office.
g) Registered notice to contractor for joint measurements.
h) Take factual and pictorial records of unfinished work so as to
corroborate other prescribed records i.e. MB, site order books.
cement and steel register etc.
i) Measurements to be taken in presence of contractor for work done
upto date of rescinding to be signed by both parties.
j) Inform local statutory bodies like Electricity Board etc. about the
rescission of the contractor.
1
(26) Staff Car Rules
(26.1.1) Use Use of
The Director General, CSIR, is pleased to approve that the staff car would
be made available for official journeys on tour to DG, Additional Director
General, Adviser (M), JS(A) and FA at the CSIR Headquarters and Directors
and Scientists in the Director's grade in the Laboratories.
(CSIR letter No.2(24)84-G, dated, 14th November, 1986)
(26.1.2) Settlement of
"As per log book in Col. 7 the name and designation of the officer using
the staff car should be recorded, but in almost all the cases designation of
the officer was not recorded."
"The officers using the staff car on Sundays and Holidays may be
requested to indicate clearly the purpose of journey being performed by
them instead of writing word 'official' in the column Purpose of Journey".
The procedure, as mentioned above be followed by the Officers of your
Laboratory/Institute while performing the official journey by CSIR staff cars
on Sundays/Holidays and other working days.
(CSIR letter No.5(4)/82-General, dated 20th July, 1984)
(26.1.3) Use of Staff cars by the Officer of CSIR.
Clarification of the following circulars regarding use of official cars
issued by the Ministry of Finance, Departments of Expenditure, has been
sought by Director, Central Mining Research Station Dhanbad.
a) F.No. 3(16)-E.II(A)/84-(1) dated 20.2.1985 Circulated
vide CSIR
endorsement
of even No.dated
b) F.No.3(16)-E.II(A)/84-(2) dated 20.2.1985 1.3.1985.
c) F.No.3(16)-E.II(A)/84-(3) dated 21.2.1985 not printed
The point under reference is whether the Director is entitled to use the
staff car for private purposes upto a distance of 500 kms per month on
payment.
It is hereby clarified that the National Laboratories/ Institutes are the
constituent establishments of CSIR. The Chief Executive of the Autonomous
Body is the Director-,General, Scientific & Industrial Research. The Heads of
National Laboratories/Institutes, who have been declared Heads of
Departments are eligible to use the staff car for journeys between Office and
residence and that these duties will be treated as official. The Directors are
not eligible to use the staff car for Private purposes which facility is
admissible only to the Director-General, CSIR.
(CSIR letter No.31 (27)/8 1 -General, dated 6th April 1985)
(26.1.4) Hiring of DLY/DLZ Taxis or Carsfor use of officers.
In accordance with Paras 4 & 5 under Column 4 against item 3 of
Annexure to Schedule V in Delegation of Financial Powers Rules, 1978, taxis
or cars can be hired only for the use of State Guests and in connection with
Inter-state/Inter-national Conference when staff cars are not adequate to
meet the requirements or staff cars are not in working order. The
Government of India, Ministry of Finance, have drawn special attention to
these provisions and have banned even occasionally the hiring of cars/taxis
for use of officers for other purposes.
It is, therefore, requested that the above guidelines may kindly be kept in
view, The hiring of taxis/cars such as DLY/DLZ in Delhi and similar cars
elsewhere are also covered by these instructions.
(CSIR letter No.31(27)/8 1 -G, dated 23rd January, 1986)
ADMINISTRATIVE SERVICES (RECRUITMENT & PROMOTION)
RULES, 1982
(As amended up to 1st January, 2004)
COUNCIL OF SCIENTIFIC & INDUSTRIAL RESEARCH
ANUSANDHAN BHAVAN, RAFI MARG,
NEW DELHI-110 001
CONTENTS
1 Part I - GENERAL
SECTION I - PRELIMINARY
SECTION II - CADRES AND STRENGTH
2 Part II – GENERAL CADRE
SECTION I - GRADES AND SCALES OF PAY
SECTION II – RECRUITMENT AND PROMOTION
3 Part-III – STENOGRAPHER CADRE
SECTION I – GRADES AND SCALES OF PAY
SECTION II – RECRUITMENT AND PROMOTION
4 Part-IV – FINANCE AND ACCOUNTS CADRE
SECTION I – GRADES AND SCALES OF PAY
SECTION II – RECRUITMENT AND PROMOTION
5 Part-V - STORES AND PURCHASE CADRE
SECTION I – GRADES AND SCALES OF PAY
SECTION II – RECRUITMENT AND PROMOTION
6 Part VI – MISCELLANEOUS
7. ANNEXURES
COUNCIL OF SCIENTIFIC AND INDUSTRIAL RESEARCH
RAFI MARG,
NEW DELHI – 110 001
No.33(90)/82-E.I 25th February, 1982
COUNCIL OF SCIENTIFIC AND INDUSTRIAL RESEARCH
ADMINISTRATIVE SERVICES (RECRUITMENT & PROMOTION) RULES, 1982
In exercise of the powers vested under Bye-law 71(b) of the Bye-Laws of the CSIR, the following Rules have been made with the approval of the Governing Body of CSIR, in supersession of all previous orders on the subject:-
PART I
GENERAL
SECTION I – PRELIMINARY
1. Short Title and Commencement:
(i) These Rules shall be called the Council of Scientific and Industrial Research Administrative Services (Recruitment and Promotion) (ASRP) Rules, 1982.
(ii) They shall apply to all Administrative (including Ministerial, Stenographic, Finance & Accounts, Stores and Purchase) posts other than Group-D posts.
(iii) They shall come into force with effect from 1.2.1982.
2. Definitions: In these Rules, unless the context otherwise requires- (i)
“Administrative post” means and includes all posts classified as such under Bye-Law 57 of the Bye-Laws of the CSIR, unless any post is excluded from the operation of these rules.
(ii) “Cadre” means the strength of posts included in any of sub-clauses (i) to (iv) of Rule 3.
(iii) “Controlling Authority” means the Council of Scientific and Industrial Research; and the powers of the Controlling Authority shall be exercised by the Director-General, Council of Scientific and Industrial Research or by such officer as may be so authorized by the CSIR from time to time for a specific category of posts.
(iv) “Permanent post” means a post carrying a definite rate of pay sanctioned without limit of time.
(v) “Temporary post” means a post carrying a definite rate of pay sanctioned for a limited time.
(vi) “Permanent Officer” means the holder of a post in the CSIR in a permanent capacity.
(vii) “Service” means the service rendered in the CSIR.
(viii) “Approved Service” in relation to any Grade means the period or periods of service in that Grade rendered after selection, according to prescribed procedure, for long term appointment to the Grade and includes any period or periods during which an officer would have held a duty post in that Grade but for his being on leave or otherwise not being available for holding such
post.
SECTION II – CADRES AND STRENGTH
3. Cadres – Officers employed in the CSIR Secretariat and in its National Laboratories/Institutes in the posts mentioned in Rule 1 (ii) above shall be included in one of the following Cadres as may be appropriate:
(i) General Cadre;
(ii) Stenographers’ Cadre;
(iii) Finance and Accounts Cadre; and
(iv) Stores and Purchase Cadre.
4. Authorized Permanent Strength: The authorized permanent strength of each of the above cadres shall consist of the permanent posts in each Cadre.
5. Temporary additions to the Authorized Permanent Strength: In addition to the authorized permanent strength, temporary additions to the posts in any Cadre may be made to such extent as may be found necessary from time to time.
6. Schedule of posts: The Controlling Authority shall maintain a schedule of posts in each Cadre. The schedule shall show separately in respect of each Cadre:
(i) Total number of posts;
(ii) The number of such posts which are permanent; and
(iii) The number of such posts those are temporary.
7. If in the opinion of the Controlling Authority, the functions attached to a post are such
that the incumbent is required to possess special and/or technical qualifications, the Controlling Authority may declare the post to be an “excluded” post. Upon such declaration and as long as the declaration is in force, the “excluded” post shall be deemed not to be included in any Cadre.
8. Scales of Pay: The scales of pay of the Grades of the Cadre shall be as approved by the Govt. of India from time to time for such posts and adopted by the CSIR.
PART II
GENERAL CADRE
SECTION I – GRADES AND SCALES OF PAY
1. Grades: Posts in the General Cadre shall be classified in the following Grades and designated as shown below:
S.No . Designation Scale of Pay Group
1. Senior Deputy Secretary/Senior Controller of Administration
Rs.14,300-400-18,300 A
2. Deputy Secretary/Controller of Administration
Rs.12,000-375-16,500 A
3. Under Secretary/Administrative Officer
Rs.10,000-325-15,200 A
4. Section Officer (General) Rs.6500-200-10,500 B
5. Assistant (General) Grade-I Rs.5500-175-9000 B
6. Assistant (General) Grade-II Rs.4000-100-6000 C
7. Assistant (General) Grade-III Rs.3050-75-3950-80-4590 C
SECTION II – RECRUITMENT AND PROMOTION 1. Senior Deputy Secretary/Senior Controller of Administration
(Rs.14,300-400-18,300)
Recruitment to this Grade shall be made by promotion on the basis of merit on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates from amongst the officers holding the post of Deputy Secretary/Controller of Administration in the grade of Rs.12,000-375-16,500 and who have rendered not less than 5 years of approved service in that grade.
If, in a particular year, sufficient number of eligible officers is not available, DG, CSIR may, at his discretion, relax the qualifying service to four years.
2. Deputy Secretary/Controller of Administration
(Rs.12,000-375-16,500)
Recruitment to this Grade shall be made by promotion on the basis of merit on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates from amongst the Under Secretaries/Administrative Officers in the grade of Rs.10,000-325-15,200 who have rendered not less than five years of approved service in that grade.
If, in a particular year, sufficient number of eligible officers is not available, DG, CSIR may, at his discretion, relax the qualifying service to four years.
3. Under Secretary/Administrative Officer
(Rs.10,000-325-15,200)
Recruitment to this Grade shall be made by promotion, on the basis of merit from amongst Section Officers (General) and Private Secretaries who have rendered not less than 8 years of approved service in the grade of Rs.6500-200-10,500 and on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates.
(i) Vacancies in this grade occurring in a year shall be filled in the ratio of 2:1 from amongst Section Officers (General) and Private Secretaries. In the event of non- availability of suitable officers for filling up vacancies earmarked for a cadre, such unfilled vacancies shall not be filled up from officers of another cadre.
(ii) 25% of the Private Secretaries who have completed minimum six years of approved service as Private Secretary be made to work as Section Officer (General) for a period of one year before they are considered for promotion to the post of Under Secretary/Administrative Officer.
4. Section Officer (General)
(Rs.6500-200-10,500)
(i) 33-1/3% by promotion from amongst regular Assistants (General) Grade I who have rendered not less than 8 years approved service in that Grade on the basis of Selection-cum-Seniority subject to rejection of unfit on the recommendations of the Departmental Promotion Committee.
(ii) 33-1/3% by promotion on the basis of result of departmental competitive test limited to those Assistants (General) Grade-I, Assistants (F&A) Grade-I, Assistants (Stores & Purchase) Grade-I and Senior Stenographers who have a University Degree in any discipline and have completed not less than 3 (three) years qualifying service in their respective grades. However, in the event of non-filling up of vacancies under the departmental examination quota, these shall be filled up by direct recruitment.
(iii) 33-1/3% by direct recruitment on the basis of result of an open competitive examination and interview from amongst candidates possessing University Degree. Age not exceeding 28 years, relaxable in the case of SC/ST/OBC candidates as per rules. Departmental candidates including those holding posts in the Stenographers, Finance & Accounts and Stores & Purchase Cadres and possessing the requisite educational qualification will be eligible to compete and there will be no age restriction in their case. Those who qualify in the examination will be called for interview.
5. Assistant (General) Grade-I
(Rs.5500-175-9000)
Recruitment to this Grade shall be made on local basis as follows:
(i) 50% by promotion on local basis from Assistants (General) Grade II who have completed not less than 5 years approved service in that Grade on the basis of seniority, subject to rejection of unfit, and on the recommendation of the Departmental Promotion Committee.
(ii) 25% by means of limited departmental competitive examination from amongst Assistants (General) Grade-II/Assistants (F&A) Grade-II/Assistants (S&P) Grade-II /Junior Stenographers possessing University Degree and having not less than 3 years approved service in that grade.
(iii) 25% by direct recruitment from amongst candidates possessing University Degree, age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules, on the basis of result of competitive examination and interview. Departmental candidates possessing the requisite qualifications will be eligible to compete and there will be no age restriction in their case.
6. Assistant (General) Grade-II
(Rs.4000-100-6000)
Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and its National Laboratories/Institutes as follows:-
100% by promotion on local basis from amongst the Assistants (General) Grade-III who have completed not less than 3 years approved service as Assistant (General) Grade-III on the basis of seniority subject to rejection of unfit and on the
recommendations of the Departmental Promotion Committee.
7. Assistant (General) Grade-III
(Rs.3050-75-3950-80-4590)
Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and its National Laboratories/Institutes by direct recruitment, on the basis of result of competitive examination held from time to time from amongst candidates possessing minimum educational qualification of 10+2/XII or its equivalent and typing speed of 30 w.p.m. in English or 25 w.p.m. in Hindi typewriting. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they possess the prescribed qualifications. The candidates who qualify in the competitive examination will be interviewed by a Selection Committee but the weightage of interview would not exceed 25% of the total prescribed marks.
Provided that:
(i) 10% of the vacancies in the cadre of Assistant (General) Grade-III in National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D’ (non-technical) employees borne on the regular establishment, who are 10+2/XII pass and have rendered 5 years approved service, on the basis of seniority-cum-fitness.
(ii) 10% of the vacancies in the cadre of Assistant (General) Grade-III in the National. Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D’ (non-technical) employees borne on the regular establishment subject to the following conditions:-
Selection shall be made through a departmental competitive examination in General Hindi/General English and General Knowledge and proficiency test in typewriting at the speed of 25/30 w.p.m. in Hindi/English, confined to such Group `D’ (non-technical) staff who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification viz. 10+2/XII pass or equivalent.
Part III
STENOGRAPHERS’ CADRE SECTION I –GRADES AND SCALES OF PAY
1. Grades – Posts in the Stenographers’ Cadre shall be classified in the following Grades and designated as shown below:-
S.No Designation Scale of Pay Group
1. Private Secretary Rs.6500-200-10,500 B
2. Senior Stenographer Rs.5500-175-9000 B
3. Junior Stenographer Rs.4000-100-6000 C
SECTION II – RECRUITMENT AND PROMOTION
1. Private Secretary
(Rs.6,500-200-10,500)
Recruitment to this Grade shall be made as under:
(i) 50% by DPC from amongst Senior Stenographers who have rendered not less than 8 years of approved service on the basis of seniority subject to rejection of unfit; the employees should be permanent either in the lower post or on the post of Senior Stenographer; and
(ii) 50% on the basis of departmental competitive test, as per scheme of examination notified vide CSIR letter No.33(84)/4/2001-E-I dated 15.10.2001, from amongst the Senior Stenographers who have a University Degree in any discipline with 3 years approved service.
2. Senior Stenographer
(Rs.5,500-175-9,000)
Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute as follows:-
(i) 50% by promotion from amongst the Junior Stenographers who have rendered a minimum of 5 years of approved service in that grade on the basis of seniority subject to rejection of unfit and on the recommendations of Departmental Promotion Committee;
(ii) 25% by examination & proficiency test limited to departmental candidates (Junior Stenographers) having minimum speed of 100 w.p.m. in shorthand and 35/40 w.p.m. in Hindi/English typing. The candidates will have to qualify a test in General Hindi/General English.
(iii) 25% by direct recruitment by open advertisement from amongst the candidates possessing a University Degree and minimum speed of 100 w.p.m. in shorthand and 35/40 w.p.m. in Hindi/English typewriting and on the basis of a competitive test in General Hindi/General English. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. In case of departmental candidates, if otherwise qualified, there will be no age restriction.
3. Junior Stenographer
(4000-100-6000)
Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute from amongst the candidates possessing minimum educational qualification of 10+2/XII or equivalent and speed of 80 W.P.M. in shorthand and 40/35 W.P.M. in typewriting in English/Hindi and on the basis of competitive proficiency test. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. Departmental candidates will also be eligible to compete and there will be no age restriction in their case.
PART IV
FINANCE AND ACCOUNTS CADRE SECTION I – GRADES AND SCALES OF PAY
1. Posts in the Finance & Accounts Cadre shall be classified into the following Grades and designated as shown below:
S.No Designation Scale of Pay Group
1. Senior Deputy Financial Adviser Rs.14,300-400-18,300 A
2. Deputy Financial Adviser Rs.12,000-375-16,500 A
3. Finance & Accounts Officer Rs.10,000-325-15,200 A
4. Section Officer (Finance & Accounts) Rs.6500-200-10,500 B
5. Assistant (Finance & Accounts) Rs.5500-175-9000 B
Grade I
6. Assistant (Finance & Accounts) Grade II Rs.4000-100-6000 C
7. Assistant (Finance & Accounts) Grade III Rs.3050-75-3950-80- 4590 C
SECTION II – RECRUITMENT AND PROMOTION
1. Senior Deputy Financial Adviser
(Rs.14,300-400-18,300)
Recruitment to this Grade shall be made by promotion on the basis of merit and on the
recommendations of Departmental Promotion Committee which shall interview the eligible candidates from amongst the Deputy Financial Advisers in the grade of Rs.12,000-375- 16,500 and who have rendered not less than 5 years of approved service in that grade.
If, in a particular year, sufficient number of eligible officers is not available, DG, CSIR may, at his discretion, relax the qualifying service to four years.
2. Deputy Financial Adviser
(Rs.12000-375-16500)
Recruitment to this Grade shall be made by promotion on merit and from amongst the Finance & Accounts Officers in the grade of Rs.10,000-15,200 with not less than five years of
approved service in that grade and on the recommendations of the Departmental Promotion
Committee which shall interview the eligible candidates.
If, in a particular year, sufficient number of eligible officers is not available, DG, CSIR may, at his discretion, relax the qualifying service to four years.
3. Finance & Accounts Officer
(Rs.10,000-325-15,200)
Recruitment to this Grade shall be made by promotion on the basis of m erit from amongst the Section Officers (Finance & Accounts) who have completed not less than 8 years approved service in that Grade and on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates.
Notwithstanding the above, the Controlling Authority may secure the services of experienced Finance & Accounts Officers on deputation basis for fixed period from the CAG/CGA/Indian
Railways/CGDA provided the total number of such Officers at any time does not exceed 25% of the authorized strength and suitable internal candidates are not available. Officers taken on deputation for a fix period would not be eligible for permanent absorption in CSIR.
4. Section Officer (Finance & Accounts)
(Rs.6,500-200-10,500)
(i) 33-1/3% by promotion from amongst regular Assistants (Finance & Accounts) Grade-I
who have rendered not less than 8 years approved service in that Grade on the basis of Selection-cum-Seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee.
(ii) 33-1/3% from amongst Assistants (General) Grade-I, Assistants (F&A) Grade-I, Assistants (Stores & Purchase) Grade I and Senior Stenographers who have a University Degree in any discipline and have completed not less than 3 years qualifying service in their respective grades, on the basis of a departmental competitive examination. However, in the event of non-filling up of the vacancies under departmental examination quota, these vacancies shall be filled up by direct recruitment;
(iii) 33-1/3% by direct recruitment through an open competitive examination and interview
from amongst candidates possessing University Degree. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules.
Departmental candidates possessing requisite educational qualification will also be eligible to appear in the examination and there will be no age restriction in their case. Those who qualify in the examination will be called for interview.
5. Assistant (Finance & Accounts) Grade-I
(Rs.5500-175-9000)
Recruitment to this Grade shall be made as follows:
i) 50% by promotion amongst Assistants (Finance & Accounts) Grade-II, who have completed not less than 5 years of approved service as Assistants (Finance & Accounts) Grade-II on the basis of seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee.
ii) 25% by means of Limited Departmental Competitive Examination from amongst Assistants (General) Grade-II/ Assistants (Finance & Accounts) Grade-II/Assistants (Stores & Purchase) Grade – II, Junior Stenographers possessing University Degree with three years approved service.
iii) 25% by Direct Recruitment from amongst candidates possessing University Degree,
on the basis of result of Open Competitive Examination and interview. Age not exceeding 28 years; relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they have the prescribed educational qualification.
6. Assistant (Finance & Accounts) Grade-II
(Rs.4000-100-6000)
Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each Laboratory/Institute as follows:-
100% by promotion on local basis from amongst the Assistants (Finance & Accounts) Grade-III who have completed not less than 3 years approved service as Assistant (Finance & Accounts) Grade-III on the basis of seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee.
7. Assistant (Finance & Accounts) Grade-III
(Rs.3050-75-3,950-80-4,590)
Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute by direct recruitment, on the basis of result of competitive examination from amongst candidates possessing minimum educational qualification of 10+2/XII or its equivalent with Commerce as one of the subjects and typewriting speed of 30 w.p.m. in English or 25 w.p.m. in Hindi typewriting. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they possess the prescribed qualifications. The candidates who qualify in the competitive examination will be interviewed by a Selection Committee but the weightage in the interview would not exceed 25% of the total prescribed marks.
Provided that:
(i) 10% of the vacancies in the cadre of Assistant (Finance & Accounts) Grade-III in
National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D’ (non-technical) employees borne on the regular establishment, who are 10+2/XII pass and have rendered 5 years approved service, on the basis of seniority-cum-fitness.
(ii) 10% of the vacancies in the cadre of Assistant (Finance & Accounts) Grade-III in
the National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D’ (non-technical) employees borne on the regular establishment subject to the following conditions:-
Selection shall be made through a departmental competitive examination in General Hindi/General English and General Knowledge and proficiency test in typewriting at the speed of 25/30 w.p.m. in Hindi/English, confined to such Group `D’ (nontechnical) employees who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification viz. 10+2/XII pass or equivalent with Commerce as one of the subjects.
PART V
STORES AND PURCHASE CADRE SECTION I – GRADES AND SCALES OF PAY
1. Posts in the Stores & Purchase Cadre shall be classified in the following grades and designated as shown below:
Sl. No. Designation Scale of Pay Group
1. Senior Stores & Purchase Officer (SG) Rs.14,300-400-18,300 A
2. Senior Stores & Purchase Officer Rs.12,000-375-16,500 A
3. Stores & Purchase Officer Rs.10,000-325-15,200 A
4. Deputy Stores & Purchase Officer Rs.6500-200-10,500 B
5. Assistant (Stores & Purchase) Grade I Rs.5500-175-9000 B
6. Assistant (Stores & Purchase) Grade II Rs.4000-100-6000 C
7. Assistant (Stores & Purchase) Grade III Rs.3050-75-3950-80- 4590 C
SECTION II – RECRUITMENT AND PROMOTION
1. Senior Stores & Purchase Officer (SG) (Rs.14,300-400-18,300)
Recruitment to this Grade shall be made by promotion on the basis of merit on the recommendations of Departmental Promotion Committee which shall interview the eligible candidates from amongst the Senior Stores & Purchase Officers in the grade of
Rs.12000- 375-16500 and who have rendered not less than 5 years of approved service in that grade. If, in a particular year, sufficient number of eligible officers is not available, DG, CSIR may, at his discretion, relax the qualifying service to four years.
2. Senior Stores & Purchase Officer (Rs.12000-375-16500)
Recruitment to this Grade shall be made by promotion on the basis of merit on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates from amongst the Stores & Purchase Officers in the grade of Rs.10,000- 15,200 who have rendered not less than five years of approved service in that grade.
If, in a particular year, sufficient number of eligible officers is not available, DG, CSIR may, at
his discretion, relax the qualifying service to four years.
3. Stores & Purchase Officer (Rs.10,000-325-15,200)
Recruitment to this Grade shall be made by promotion from amongst the Deputy Stores & Purchase officers in the grade of Rs.6,500-10,500 who have rendered not less than 8 years approved service on the basis of merit and on the recommendations of Departmental Promotion Committee which shall interview the eligible candidates.
Notwithstanding anything to the contrary, the appointment to the posts of this grade may be
made by borrowing officers for a fixed period from Central Government, allied R&D institutions and from organized service holding comparable grade or who have rendered 8 years service in the grade of Rs.6500-10,500 or equivalent subject to a maximum of 33-1/3% of the number of vacancies in a year. Officers taken on deputation for fixed period would not be eligible for permanent absorption in CSIR.
4. Deputy Stores & Purchase Officer (Rs.6,500-200-10,500)
(i) 33-1/3% by promotion from amongst the Assistants (Stores & Purchase) Grade-I in the scale of pay of Rs.5500-9000 who have rendered not less than 8 years approved service in that Grade on the basis of Selection-cum-Seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee.
(ii)
33-1/3% by promotion on the basis of departmental competitive examination from amongst the Assistants (General) Grade-I, Assistants (F&A) Grade-I, Assistants (Stores & Purchase) Grade I and Senior Stenographers who have a University Degree in any discipline and have completed not less than 3 (three) years qualifying service in that grade. However, in the event of non-filling up of vacancies under the departmental examination quota, these vacancies shall be filled up by direct recruitment.
(iii) 33-1/3% by direct recruitment on the basis of result of an open competitive examination and interview from amongst the candidates possessing University Degree. Age not exceeding 28 years, relaxable in the case of SC/ST/OBC candidates as per rules. Departmental candidates fulfilling the educational
qualifications will also be eligible to appear in the examination and there will be no
age restriction in their case. Those who qualify in the examination will be called for interview.
5. Assistant (Stores & Purchase) Grade-I/Stores Verification Assistant Gr.I
(Rs.5500-175-9000)
Recruitment to this Grade shall be made as follows:
(i) 50% by promotion from amongst Assistants (Stores & Purchase) Gr.II in the grade of Rs.4000-6000 who have rendered not less than 5 years service in that grade on the basis of seniority subject to rejection of unfit and on the recommendations of Departmental Promotion Committee.
(ii) 25% by means of Limited Departmental Competitive examination from amongst Assistants (General) Grade-II / Assistants (F&A) Grade II / Assistants (S & P)) Grade-II / Jr. Stenographers possessing University Degree and having not less than 3 years approved service in that grade.
(iii) 25% by Direct Recruitment from amongst candidates possessing University Degree, on the basis of result of open competitive examination and interview. Age not exceeding 28 years relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they have the prescribed educational qualification.
6. Assistant (Stores & Purchase) Gr. II
(Rs.4000-100-6000)
Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each Laboratory/Institute as follows:-
100% by promotion from amongst Assistants (Stores & Purchase) Grade III who have completed not less than 3 years approved service in that Grade on the basis of seniority subject to rejection of unfit, and on the recommendations of the Departmental Promotion Committee.
7. Assistant (Stores & Purchase) Gr.III
(Rs.3050-75-3950-80-4590)
Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute by direct recruitment, on the basis of result of competitive examination from amongst candidates possessing minimum educational qualification of 10+2/XII or its equivalent and speed of 30 w.p.m. in English or 25 w.p.m. in Hindi typewriting. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they possess the prescribed qualifications. The candidates who qualify in the competitive examination will be interviewed by a Selection Committee but the weightage of interview would not exceed 25% of the total prescribed marks.
Provided that:
(i) 10% of the vacancies in the cadre of Assistant (Stores & Purchase) Grade-III in National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D’ (non-technical) employees borne on the regular establishment, who are 10+2/XII pass and have rendered 5 years approved service, on the basis of seniority-cum-fitness and on the recommendation of the DPC.
(ii) 10% of the vacancies in the cadre of Assistant (Stores & Purchase) Grade-III in the National. Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up
from amongst the Group `D’ (non-technical) employees borne on the regular establishment subject to the following conditions:-
Selection shall be made through a departmental competitive examination in General Hindi/General English and General Knowledge and proficiency test in typewriting at the speed of 25/30 w.p.m. in Hindi/English, confined to such Group `D’ (non-technical) staff who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification viz. 10+2/XII pass or equivalent.
PART VI
MISCELLANEOUS
(A) Selection/Departmental Promotion Committee (for Group `A’ Posts in General/Finance & Accounts Cadres):-
The Selection/Departmental Promotion Committee for the posts of Officers of Group `A’ in General/Finance & Accounts Cadres shall be constituted from time to time by the Controlling Authority as follows:-
1 DG, CSIR or his nominee Chairman
2 Two Directors of National Laboratories/Institutes Members
3
A representative of the Ministry of Home Affairs (for posts in the General Cadre) or Comptroller & Auditor General of India/Director of Audit, Central Revenues (for posts in Finance & Accounts Cadre)
Member
4 Joint Secretary (Administration), CSIR Member(Ex-Officio)
5 Financial Adviser, CSIR Member (Ex-Officio)
6 Such other Member or Members as may be nominated by the DG,CSIR
Member
7 Representative of SC/ST Member
(B) Selection/Departmental Promotion Committee (for Group `A’ posts in Stores & Purchase Cadre):-
The Selection/Departmental Promotion Committee for the posts of Officers of Group `A’ in the Stores & Purchase Cadre shall be constituted from time to time by the Controlling Authority as follows:-
1 One outside expert to be nominated by the DG, CSIR Chairman
2. Three outside experts to be nominated by the DG, CSIR Members
3. One Director from a National Laboratory/Institute
to be nominated by the DG, CSIR Member
4. Joint Secretary (Administration), CSIR Member (Ex-Officio)
5. Financial Adviser, CSIR Member (Ex-Officio)
6. Representative of SC/ST Member
(C)
Selection/Departmental Promotion Committee (for Group `B’ gazetted – all Cadres):-
The Selection/Departmental Promotion Committee for all Grades of Group `B’ (Gazetted) shall be constituted as follows:
(i) Joint Secretary (Administration), CSIR
(ii) Financial Adviser, CSIR
(iii) Representative of SC/ST
(D) Selection/Departmental Promotion Committee (for Group `B’ (non-gazetted) and
Group `C’ posts - all cadres):-
The Selection/Departmental Promotion Committee for all Grades of Group `B’ (non- Gazetted) and Group `C’ shall be constitutedas follows:
1 Director* or his nominee Chairman
2. Three Officers from amongst the following officers Members
a) Sr. Deputy Secretary/Senior Controller of Administration/ Deputy Secretary/Controller of Administration/ Under Secretary/Administrative Officer
b) Deputy Secretary/Under Secretary from CSIR Hqrs./
Laboratory/Institute
c) Deputy Financial Adviser/Finance & Accounts Officer
3. Representative of SC/ST as per rules Member
* Joint Secretary (Admn.) in the case of CSIR Hqrs.
Note:
1. Selection/Departmental Promotion Committees for posts borne on “Local Cadres”
shall be constituted by the Joint Secretary (Admn.), CSIR in the case of CSIR Headquarters and by the Directors in the case of National Laboratory/Institute.
2. The authority authorized to hold competitive/qualifying examinations, wherever provided in the rules, shall be prescribed by the Controlling Authority.
3. Age Relaxation: The upper age limit prescribed for direct recruitment would be be
(i) relaxed for SCs/STs/OBCs and certain other categories as notified by the Central Govt from time to time.
(ii) relaxable cumulatively with any other age relaxation for
SCs/STs/OBCs
4. GENERAL CONDITIONS OF SERVICE:
Officers recruited in or promoted to a Grade shall be placed on probation for a period of one year from the date of appointment and this period may be extended or i)
curtailed at the discretion of the appointing authority.
ii) Officers recruited direct or promoted to a Grade shall undergo such training as may be prescribed from time to time.
iii) Officers holding posts under the CSIR shall be liable to serve anywhere in India
iv) Reservations shall be made for members of the Scheduled Castes/Scheduled Tribes/OBC/Physically Handicapped in vacancies filled by direct recruitment and for Scheduled Castes/Scheduled Tribes/Physically Handicapped persons by promotion in accordance with the orders issued by the Govt. of India/ CSIR from time to time.
5. Appointment to short-term vacancies: Notwithstanding the provisions contained in these Rules, short-term vacancies may be filled locally subject to such orders as may be issued by the Controlling Authority from time to time.
6. Recruitment through Employment Exchange: Notwithstanding the provisions contained in these rules, posts in the categories of Assistant (General) Grade III / Assistant (Finance & Accounts) Grade-III, Assistant (Stores & Purchase) Grade-III and Junior Stenographers shall normally be filled from amongst the identified casual workers of CSIR and its Laboratories/Institutes or through Employment Exchange (as per instructions issued from time to time), other conditions for recruitment being the same as prescribed for direct recruitment.
7. The Director-General, CSIR may from time to time issue such general or special directions as may be necessary to relax or remove the difficulties in the operation of any of the provisions of these Rules.
8. Where any doubt arises with regard to interpretation of any of the provision(s) of these Rules, the matter shall be referred to the Director-General, CSIR whose decision shall be final.
9. Procedure for Departmental Examination: A common examination for all the vacancies up to the level of Section Officer in all the cadres in CSIR Hqrs. and its National Laboratories/Institutes shall be conducted by the CSIR Headquarters and the names of candidates qualifying in the examination will be selected for making appointments as far as possible on the basis of preferences shown by the candidates in their applications.
10. Pay fixation
The pay of Officers and staff shall be fixed as per rules and CSIR instructions on the
Subject.
CSIR Circular letter No.33(113)/87-E.I dated 5th April, 1994
Sub: CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 –
amendment thereof.
Sir,
I am directed to state that the Governing Body of CSIR, at its meeting held on
12.1.1994, has approved the amendment to the existing provision for recruitment to the post of Under Secretary/Administrative Officer (Gr.I). Accordingly, the following
additions be made:-
i) Vacancies in this grade occurring in a year be filled in the ratio of 2:1 from amongst Section Officers (Gen.) and Sr. Personal Asstts. (now re-designated as Private Secretaries). In the event of non-availability of suitable officers for
filling up vacancies earmarked for a Cadre, such unfilled vacancies will not be filled up from officers of another Cadre; and
(iv) 25% of the Private Secretaries who have completed minimum six years of
approved service as Sr. Personal Asstts. (now re-designated as Private Secretaries) be made to work as Section Officer (Gen.) for a period of one
year before they are considered for promotion to the post of Under Secretary/Administrative Officer.
Note: Governing Body also approved appointments/selections made so far as Sr.
Personal Asstts., now re-designated as Private Secretaries to the post of Under Secretary/Administrative Officer (Gr.I) in the scale of Rs.3000-4500.
Yours faithfully, Sd/-
(S.P. GERA) UNDER SECRETARY
CSIR Circular letter No.33(81)/96-E.I dated 12.7.1996
Sub: Grant of higher start for departmental promotees to Section Officers (Gen.)/Private Secretary grade and grant of minimum increase in the basic pay in case of promotion from Under Secretary level to Deputy Secretary level.
Sir,
I am directed to state that the Governing Body of CSIR at its first meeting held on 26.4.1996 has approved the following:
(i) Grant of higher start in the form of two advance increments to Assistants/Sr. Stenographers in CSIR on their promotion to the post of Section Officer (Gen.)/Private Secretary respectively in terms of Government of India, DoPT OM No.5/16/88-CS-I dated 21.3.1994. These orders shall take effect from 1.1.1986. However, the actual payment shall be effective from 26.10.89;
(ii) Grant of minimum increase in basic pay of Rs.250/- per month of case of promotion from Under Secretary level of Deputy Secretary level in terms of Government of India DoPT OM No.5/3/89-Estt. (Pay-I) dated 6.3.1991. These orders shall take effect from 1.1.86.
A copy each of the Govt. of India, DoPT OMs dated 21.3.1994 and 6.3.1991 respectively cited above and subsequent OM No.5/3/89-Estt. (P.I) dated 6.8.1991 issued on the subject are also enclosed for ready reference.
Accordingly, the notes (i) & (iii) appearing under Part II Section I (General Cadre) in the CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 stand amended as under effective from 1.1.1986:-
Existing Provision Revised Provision
i) The pay of an Officer of Grade. I of the service promoted to The pay of an Officer of Grade.I of the service promoted to the
the Selection Grade shall be fixed at such stage in the scale as shall give
post of D.S. level shall be fixed at such stage in the scale as
him an increase of not less than Rs.150/- p.m. over his pay in
shall give him an increase of not less than Rs.650/- p.m. over his
Grade.I. pay in Grade.I
ii) The pay of an Officer appointed on promotion from Grade.III to Grade II shall be fixed under the Fundamental
The pay of an Officer appointed on promotion from Grade. III to
Rules of Govt. of India subject, however, to a minimum of Rs.710/- Grade.II (Asstt.(G)/Sr. Stenographer on their promotion to the post of Section Officer
p.m. (G)/Private Secretary,
respectively) fixed under the fundamental rules of Govt. of India subject, however, shall be
to a minimum of Rs.6900/--p.m.
The pay fixation shall be subject to such other restrictions/clarifications etc. as may be issued by Government of India from time to time.
The above decision may kindly be brought to the notice of all concerned in your Lab./Instt. for their information, guidance and necessary action.
Yours faithfully,
Sd/-
(B.S. Gaira) Deputy Secretary
Encl: As above.
Copy to:-
1. PS to DG, CSIR.
2. PS to Joint Secretary (Admn.), CSIR. 3. P.S. to Financial Adviser, CSIR.
4. All Dy. Secretarys/Sr. Dy. F.A.s, CSIR Hqrs. 5. DS(CO)/US(CO), CSIR Hqrs.
6. Legal Adviser, CSIR.
7. Shri M. Bapuji, General Secretary, CSIR-SWA, C/o RRL, Bhubaneswar. 8. Shri M. Suresh Prasad, General Secretary, C/o CFTRI, Mysore.
CSIR circular letter No.2(Misc.)/Rectt./94-R&A dated 5.8.1996
Sub: Amendment to “CSIR Administrative Services (Recruitment & Promotion) Rules, 1982.
Sir,
The Governing Body of CSIR in its 141st meeting held on 26th April, 1996 has approved the following amendment to ”CSIR Administrative Services (Recruitment & Promotion) Rules, 1982:-
Existing Rule Amended Rule
The upper age limit prescribed for direct recruitment may be relaxed up The upper age limit prescribed for direct recruitment would be:-
to a maximum of 5 years if a candidate belongs to SCs/STs.
1. Relaxation for SCs/STs/OBCs and certain other categories as notified
by the Central Govt. from time to time.
2. Relaxable cumulatively with any other age relaxation for
SCs/STs/OBCs.
The aforesaid amendment to Recruitment Rules will come into force with immediate effect.
Yours faithfully,
Sd/-
(R.S. Antil) Under Secretary
CSIR Circular letter No.33(113)/87-E.I dated 8.6.1998.
Sub: CSIR Administrative Services (Recruitment and Promotion) Rules, 1982 –
amendment thereof.
Sir,
I am directed to state that the Governing Body of CSIR at its 144th meeting held on 18.2.1998 has accorded approval for re-classification of the following posts as Group-B posts (from Group-C) consequent on the revision of the scales of pay of the posts of Rs.5500-9000.
1. Asstt.(General)
2. Asstt. (Finance & Accounts) 3. Senior Stenographer
4. Stores & Purchase Assistant Gr.III
Accordingly, the Group mentioned against the said posts in the CSIR Administrative Services (Recruitment & Promotion) Rules, 1982, as amended from
time to time, may be read as “B”.
Yours faithfully,
Sd/-
(S.V. Samuel) Deputy Secretary
Copy to: DS(CO)
CSIR Circular letter No.33(1)/Misc/98 dated 24.11.1998
Sub: Grant of advance increments/incentives to those who qualify in ICWA/AICA Examinations.
Sir,
I am directed to state that the Governing Body of CSIR at its 145th meeting held on 27th July, 1998 has approved the adoption of the Scheme of financial incentives for those who qualify in ICWA/AICA Examinations as contained in Government of India/C&AG Circulars No.178-PC(Coord.)I-87 dated 7.9.1987 and 45-NGE(Entt.)/45-93-III dated 24.1.1996 (copies enclosed) in CSIR.
This may kindly be brought to the notice of all concerned.
Yours faithfully,
Sd/-
(C. Manvazhagan) Under Secretary
Copy to:
1. All COAs/AOs of all the National Labs./Instts. for their information & guidance. 2. All Sections/Divisions in CSIR Hqrs., CSIR Complex, New Delhi. 3. Dr. M. Bapuji, General Secretary, CSIR-SWA, C/o RRL, Bhubaneswar.
4. Shri A. Majumdar, General Secretary, All India Federation of CSIR
Employees, C/o CFRI, Dhanbad.
CSIR Circular letter No.33(113)/87-E.I dated 9.2.1999.
Sub: Deputation of Administrative staff-retention of lien – regarding.
Sir,
I am directed to state that the Governing Body of CSIR at its 146th meeting held on 29.12.1998 has accorded approval for relieving Common Cadre Officers of CSIR to join Autonomous bodies on lien basis by DG, CSIR in exceptional circumstances, in consultation with the Financial Adviser. CSIR subject to reporting such cases to Governing Body for information, following the same guidelines made in respect of S&T staff as per CSIR letter No.14(25)/89-E.II dated 25.11.1993 to the extent applicable to Administrative Cadre.
This may kindly be brought to the notice of all concerned.
Yours faithfully,
Sd/-
(C. MANAVAZHAGAN) UNDER SECRETARY
Copy to:
1. Head, HRDC, CSIR Complex, New Delhi. 2. DS(CO), CSIR Hqrs.
Circular letter No.33(1)/Misc.98-E.I dated 9.2.1999.
Sub: Grant of higher start to departmental promotee Section Officers (Finance & Accounts) and Deputy Stores & Purchase Officers.
Sir,
I am directed to state that the Government Body, CSIR at its 146th meeting held on 29.12.1998 has approved the grant of higher start with two increments above the minimum of the basic pay in the pay scale of Rs.6500-10500 to departmental promotee Section Officers (Finance & Accounts) and Deputy Stores & Purchase Officers with effect from 1.1.1996 as
admissible to departmental promotee Section Officers (G) and Private Secretaries vide CSIR letter No.33(1)Misc/98-E.I dated 14.7.1998.
This may kindly be brought to the notice of all concerned.
Yours faithfully,
Sd/-
(C. MANAVAZHAGAN) UNDER SECRETARY
Copy to:
1. Head, HRDC, CSIR Complex, New Delhi. 2. DS(CO), CSIR Hqrs.
CSIR Circular letter No.33(117)/87-E.I dated 17.05.2000
Sub: CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 – crucial date regarding eligibility and approved service.
Ref: CSIR letter No.33(118)/91-E.I dated 7.2.1991.
Sir,
The Governing Body of CSIR at is meeting held on the 9th December, 1999 has accorded kind approval to the adoption of GOI, DoPT OM No.22011/9/98-Estt(D) dated 8.9.1998. The CSIR letter dated 7.2.1991 cited above, therefore, stands superseded. Accordingly, the crucial date for the purpose of determining eligibility in terms of approved
service for Departmental promotion and also for Departmental Competitive Examination shall be the 1st of January of the year instead of 1stOctober.
Yours faithfully,
Sd/-
(K.A. Qureshi) Deputy Secretary
CSIR circular OM No.33(113)/2001-E.I dated 10th April, 2001.
Sub: Amendment to CSIR Administrative Services (Recruitment & Promotion) (ASRP) Rules, 1982.
In pursuance of the amendment to the Bye-law 17 of the CSIR Rules, Regulations & Bye-laws duly notified vide Office Memorandum No.6/1/99-Cte. Dated 4.6.1999, the Governing Body (GB) at its 150th meeting held on 15th February, 2001 considered the proposal for amendment to the ASRP Rules, 1982.
The GB considered and approved the amendment to the ASRP Rules, 1982 in regard
to the posts at the level of Senior Deputy Secretary (Sr. DS)/Senior Controller of Administration (Sr.COA) and Deputy Secretary (DS)/Controller of Administration (COA) in the three cadres viz General, Finance & Accounts and Stores & Purchase, as under:
A. For the posts at the level of Sr. DS/Sr. COA in the grade of Rs.14,300-18,300:
Existing Rule Amended Rule
Recruitment to this grade shall be made by promotion on the basis of Recruitment to this grade shall be made by promotion on the basis of
merit from amongst permanent officers holding designations of Deputy merit on the recommendations of the Departmental Promotion Committee
Secretary/ Controller of which shall interview the eligible candidates from amongst the officers
Administration/Deputy Financial Adviser/Senior Finance & Accounts Officer (SG) in the grade of Rs.12,000- of the respective cadres n the grade of Rs.12,000-16,500 who
16,500 who have rendered not less than five years of approved service n have rendered not less than five years of approved service in that grade i.e.
the grade and on recommendations of the Departmental i) General Cadre – from amongst the Deputy
Promotion Committee which shall interview the eligible candidates. Secretaries/Controllers of Administration for the post of Senior Deputy Secretary/Senior Controller of
Administration.
If in a particular year, sufficient number of eligible officers are not available,
ii) Finance & Accounts Cadre- from amongst Deputy Financial Advisers/
DG, CSIR may at his discretion, relax the qualifying service to four years.
Senior Finance & Accounts Officers (SG) for the post of Senior Deputy
Financial Advisor.
iii) Stores & Purchase cadre – from amongst the senior Stores
& Purchase Officers for the post of Senior Stores & Purchase Officer
(SG)
If, in a particular year, sufficient number of eligible officers are not
available, DG, CSIR may, at his discretion, relax the qualifying service
to four years.
B. For the posts at the level of DS/COA in the grade of Rs.12, 000-16,500:
Existing Rule Amended Rule
Recruitment to this grade shall be made by promotion from amongst Recruitment to this grade shall be made by promotion on the basis of merit on the
permanent holding designations of Grade I General Cadre, Finance & Accounts Cadre officers recommendations of the Departmental Promotion
Committee which shall interview the eligible candidates from amongst officer of the respective cadres in
and Stores & Purchase Cadre, who have rendered not less than five years
the grade of Rs.10,000-15,200 who have rendered not less than five years of
of approved service in the grade and on recommendations of approved service in that grade i.e.
the Departmental Promotion Committee which shall interview the eligible
candidates. I) General Cadre – from amongst the Under Secretaries/Administrative Officers
for the post of Deputy Secretary/Controller of Administration.
If, in a particular year, sufficient number of eligible officers are not
available, DG, CSIR may at his discretion, relax the qualifying service ii) Finance & Accounts Cadre – from amongst Sr. Finance & Accounts Officers
to four years. Financial Adviser/Sr. Finance & Accounts Officer (SG). for the post of Deputy
iii) Stores & Purchase Cadre – from amongst the Stores & Purchase Officer
for the post of Sr. Stores & Purchase Officer.
If, in a particular year, sufficient number of eligible officers are not available, DG,
CSIR may, at his discretion, relax the qualifying service to four years.
While approving the amendment to CSIR ASRP Rules, 1982, the GB, CSIR has also approved the following:
1. The existing posts at the levels of Sr. DS/Sr.COA and DS/COA in CSIR and its National Laboratories/Institutes among the three cadres viz. General Cadre, Finance & Accounts Cadre and Stores & Purchase Cadre will be apportioned as under:
Level of Post Total Number of Cadre-wise apportionment of Existing posts.
Existing Posts
General F&A S&P
Sr. Deputy Secretary 7+1* 4 2 1
Deputy Secretary 59 33 15 11
(*One post is being operated for appointment of CVO, CSIR)
The above apportionment of the existing posts at the levels of Sr. DS/Sr.COA and DS/COA will undergo a review in the light of the on going process of restructuring of CSIR and also the need to assess the functional requirement under these changing conditions.
2. The Officers from Finance & Accounts and Stores & Purchase cadres, presently
holding the posts of Sr.DS/Sr.COA and DS/COA will henceforth work in the cadres from which they were promoted to the post of DS/COA and will be adjusted/shown against the posts now allocated at these levels to the respective cadres.
Sd/-
(B.S. Gaira) Deputy Secretary
Copy to:
1. Directors of all the CSIR National Laboratories/Institutes with the request that this may kindly be brought to the notice of all common cadre officers in their respective laboratory/Institute for information.
2. DS (CO), CSIR Hqrs. } With similar request as 3. DS (CSIR Complex, New Delhi) } made at Sl. No. 1 above 4. US to DG, CSIR.
5. PS to JS.(A), CSIR. 6. PA to FA, CSIR.
7. CVO, CSIR
8. Legal Advisor, CSIR 9. Guard File
10.Office copy.
2(RR)/2001-R&A 7/10/12/2001
The Directors/Heads of all the National Labs./Instts.
Sub: Amendment to CSIR Service Rules, 1994 for Scientific, Technical and Support Staff and CSIR Administrative (Recruitment & Promotion) Rules, 1982.
Sir,
In pursuance of the Govt. of India DOPT Order OM N0. 14024/2/96-Estt(D) dated 18th May, 1998 on the basis of the directions of the Supreme Court, for filing up the vacancies in the post below the scale of Rs.4500-7000 both in the Administrative and Scientific and Technical cadres, the
advertisement should be published in the Employment News in addition to notifying the vacancies to
the Employment Exchange for wide publicity. Accordingly, the item was placed for consideration and approval of the Governing Body.
The Governing Body at its 151st meeting held on 10.10.2001 has approved amendment of
Recruitment Rules as follows:
I. Amendment to Rule No. 10.1.1. of CSIR Service Rules 1994 for Recruitment of Scientific,
Technical and Support Staff.
EXISTING RULES AMENDED RULES
10.1.1. Technical Posts in the pay scales below Rs.4500-7000 will be notified to the local 10.1.1. For filling up vacancies of posts in the pay scales below Rs. 4500-7000, in addition to
Employment Exchange. Candidates sponsored by the Employment Exchange will be considered relevant categories, to the Employment Exchange, the requisitioning notifying the vacancies for the
alongwith candidates. However, in the event of non-availability of candidates from Employment Exchange, the eligible Departmental authority/establishment shall,
administrative/budgetary convenience, arrange for the publication of the recruitment notice for such categories in the keeping in view
posts shall be advertised in local news papers and a copy of the advertisement be sent to the
Employment Exchange. Employment News published by the Publications Division of the Ministry of Information and
Broadcasting or other newspapers of wide circulation and then consider the cases of all the
candidates who have applied. In addition, such recruitment notices should be displayed on the
Notice Boards also for wider publicity.
II. Amendment of CSIR Administrative Service (Recruitment & Promotion) Rule 1982.
EXISTING RULES AMENDED RULES
Part VI General Conditions of Service (Item No.6) General Conditions of Service (Item No.6)
In the case of Group D and C administrative staff, posts in the pay scale below Rs.4500-7000 will For filling up vacancies of posts in pay scales below Rs.4500-7000, in addition to notifying the
be notified to the local Employment Exchange. Candidates sponsored by the Employment vacancies for the relevant categories to the Employment Exchange, the
Exchange will be considered alongwith eligible requisitioning authority/ establishment shall keeping in view administrative/budgetary convenience, arrange
Departmental candidates. However, in the event of
Employment Exchange, the posts shall be such categories in the Employment News
advertised in local newspapers and a copy of the advertisement be sent to the Employment
published by the Publications Division of the Ministry of Information and Broadcasting or other
Exchange. Newspapers of wide circulation and then
consider the cases of all the candidates who
have applied. In addition, such recruitment notices should be displayed on the Notice Boards
also for wider publicity.
The decision of the Governing Body comes into force with immediate effect / it is requested that the above decision may kindly be brought to the notice of all concerned in your Lab/Instt. for their information, guidance and necessary action.
Hindi version follows.
Yours faithfully,
Sd/- (V. Raghavendran)
Under Secretary
CSIR Circular letter No.3-33(117)2001-E.I dated 12th December, 2001
Sub: Amendment to Recruitment Rules for the post of Stores & Purchase Assistant Grade-V
(S&PA Gr.V)
Sir,
I am directed to state that the Governing Body of CSIR at its 151st meeting held on 10th
October, 2001 has accorded approval to the replacement of scale of pay of Rs.3200-85-4900 for the post of S&PA Gr.V by the scale of pay of Rs.3050-75-4590. The new scale shall gain force with immediate effect. The incumbent S&PA Gr. V shall, however, continue to hold the scale of
pay of Rs.3200-85-4900 as personal to them while appointments to the post of S&PA Gr. V at all the CSIR national Labs./Instts. including CSIR Headquarters shall henceforth be made in the
scale of pay of Rs.3050-75-4590. Accordingly, the Recruitment Rules for the post of S&PA Gr.V
as per CSIR Administrative Service (Recruitment & Promotion) Rules, 1982 shall stand amended as follows:-
Existing Rules Revised Rules
Scale of Pay Rs.3200-85-4900 Scale of Pay Rs.3050-75-4590
Recruitment to this Grade shall be made on local basis by direct recruitment, on the
Recruitment to this Grade shall be made on local basis by direct recruitment, on the
result of competitive examination in General English/General Knowledge and
result of competitive examination in General English/General Knowledge and
typing Speed of 30 w.p.m. from amongst the typing speed of in English/Hindi respectively from amongst the 30/25 w.p.m.
minimum educational qualifications of Matriculation or its equivalent and some experience in candidates possessing
minimum educational qualifications of matriculation or its equivalent and age not exceeding 28 candidates possessing
the line, age not exceeding 28 years on the basis of interview and selection by a
Selection Committee. years on the basis of interview and selection by a Selection Committee.
Provided that 20% of the vacancies in the Cadre of Stores & Purchase Assistants
Provided that 20% of the vacancy in the Cadre of Stores & Purchase Assistants (Grade V) in the National Labs./Instts. and
(Grade V) in the National Labs./Instts. and 10% of the vacancies in the CSIR Hqrs. occurring in a year shall be filled up from
10% of the vacancies in the CSIR Hqrs. occurring in a year shall be filled up from
amongst the non-technical Group “D” departmental candidates possessing the
amongst the non-technical Group “D” departmental candidates possessing the
same qualifications/ experience on the basis of test and interview as for direct
same qualifications/experience on the basis of test and interview as for direct recruitment.
recruitment.
The above revision in the Recruitment Rules may kindly be taken a careful note of for information and compliance.
Receipt of this letter may kindly be acknowledged.
Yours faithfully, Sd/-
(K.K. Chopra) Under Secretary
Copy to:- DS(CO), CSIR Hqrs.
CSIR Circular OM No.3-33(113)/2002-E.I dated 11.6.2002
Sub: Amendment of CSIR Administrative Services (Recruitment & Promotion) (ASRP) Rules, 1982.
The Governing Body (GB), CSIR in its 153 rd meeting held on 1st May, 2002 considered
the proposal for adoption of the Government of India, (GOI), Departmental of Personnel & Training (DoPT) OM No.35034/7/97-Estt(D) dated 8.2.2002 regarding implementation of guidelines for consideration of eligible candidates by Departmental Promotion Committee (DPC) for promotion to various posts in Common Cadre. After careful consideration the GB, CSIR approved the amendment of CSIR (ASRP) Rules, 1982 for promotion to various Group `B’ posts of common cadre viz. Section Officer (General), Section Officer (Finance & Accounts), Deputy Stores & Purchase Officer and Private Secretary, to the extent indicated below:-
Existing Rule Amended Rule
Section Officer (General)
Scale of Pay of Rs.6500-200-10,500
Section Officer (General)
Scale of Pay of Rs.6500-200-10,500
(i) 33-1/3% by promotion from amongst permanent Assistants (General) who have
(i) 33-1/3% by promotion to be made on the recommendation of the DPC, on the basis of
rendered not less than 8 years approved service in that grade, on the basis of “selection-cum-seniority”, among Assistants (General) who have rendered not less than 8 years approved service in that grade. from
seniority, subject to rejection of unfit, on the recommendations of the DPC which shall
interview the eligible candidates.
Section Officer (Finance & Accounts) Scale of pay of Rs.6500-200-10,500 Section Officer (Finance & Accounts) Scale of Pay of Rs.6500-200-10,500
(i) 33-1/3% by promotion from amongst permanent Assistants (Finance (i) 33-1/3% by promotion to be made on the recommendation of the DPC, on the basis of
& Accounts) who have rendered not less than 8 years approved service in that grade, on “selection-cum-seniority” among Assistants (Finance & Accounts) who have rendered not less than 8 years approved service in that grade. from
the basis of seniority, subject to rejection of unfit, on the recommendations of the DPC
which shall interview the eligible candidates
Deputy Stores & Purchase Officer Scale of Pay of Rs.6500-200-10,500 Deputy Stores & Purchase Officer Scale of Pay of Rs.6500-200-10,500
(i) 33-1/3% by promotion from amongst Stores/Purchase Assistants Grade.III in the 33-1/3% by promotion to be made on the recommendation of the DPC, on the basis of
have completed not less than 8 years approved service in the grade, on the basis of grade of Rs.5500-9000/- who “selection-cum-seniority” from among Stores & Purchase Assistants Grade. III who have
rendered not less than 8 years approved service in that grade.
seniority (on all India basis) subject to rejection and on
of unfit the recommendations of the DPC which shall interview the eligible candidates.
Private Secretary
Scale of Pay of Rs.6500-200-10,500
Private Secretary
Scale of pay of Rs.6500-200-10,500
(i) 50% by DPC from amongst Senior Stenographers who have rendered not less
(i) 50% by promotion to be made on the recommendation of the DPC, on the basis of
than 8 years of approved service on the basis of seniority subject to rejection of
“Selection-cum-seniority”, from among Senior Stenographers who have rendered not less
unfit; the employees should be permanent either in the lower post or on the post of
than 8 years approved service in that grade.
Senior Stenographer
The GB, CSIR has approved that promotions to and within Group `A’ of Common Cadre
shall continue to be made as per the DoPT guidelines on DPC as were in force prior to notification of the revised guidelines vide their OM No.35034/7/97-Estt-(D) dated 08.02.2002. In other words, the guidelines followed in these cases hitherto, shall continue to be followed.
Sd/- (R.S. Anti
l)
Sr. Deputy Secretary
Copy to:
1. Directors of all the CSIR Laboratories/Institutes: with the request to give wide publicity to this notification among all concerned
2. Sr.DS(CO) CSIR Hqrs ) with similar request as 3. DS, CSIR Complex, New Delhi )made at Sl. No. 1 above. 4. PPS/US to DG, CSIR.
5. PS to J.S.(Admn.), CSIR. 6. PA to FA, CSIR.
7. CVO, CSIR.
8. Legal Adviser, CSIR
9. Guard File
10. Office copy.
COUNCIL OF SCIENTIFIC & INDUSTRIAL RSEARCH
ANUSANDHAN BHAWAN, RAFI MARG, NEW DELHI-110 001
N0. 3-33(113)/2003-E.I Date: 07.04.2003
OFFICE MEMORANDUM
Sub: Restructuring/Reorganization of CSIR Finance & Accounts Cadre.
The matter regarding reorganization and restructuring of the Finance and Accounts Cadre at par with General Administration and Stores & Purchase Cadre has been under consideration for quite sometime. The Governing Body of CSIR in its 156th meeting held on 17th February, 2003 has accorded approval to the restructuring/reorganization of CSIR Finance & Accounts Cadre as follows:-
(a) to abolish the intermediary grade of Rs. 8000-13500;
(b) to upgrade 15 posts (out of existing 25) in the scale of pay of Rs.8000-13500 to the scale of pay of Rs. 10000-15200;
(c) to downgrade 10 posts currently in the scale of pay of Rs.8000-13500 to the level of Section Officer (F&A) in the scale of pay of Rs.6500-10500 and to re-designate the positions in the cadre as under;
Restructured/Reorganized CSIR Finance & Accounts Cadre (in ascending order) Revised Strength Scale of pay
Section Officer (F&A) 120 Rs.6500-10500
Finance & Accounts Officer 55 Rs.10000-15200
Deputy Financial Adviser 15 Rs.12000- 16500
Senior Deputy Financial Adviser 02 Rs.14300-18300
As a result of the restructuring/reorganization of the Finance & Accounts Cadre, the relevant provisions of CSIR Administrative Services (Recruitment & Promotion) Rules-1982 are also amended as follows:
Existing Rule Amended Rule
1. For the post of Finance & Accounts Officer in the scale of pay of Rs. 8,000-
1. For the post of Finance & Accounts Officer in the scale of pay of Rs. 10,000-
13,500:
Recruitment to this grade shall be made by promotion from amongst officers of
15,200:
Recruitment to this grade shall be made on the basis of merit from amongst the Section
grade- III (Section Officer (Finance & Accounts) who have completed not less
Officers (Finance & Accounts) who have completed not less than 8 years approved
grade, on the basis of merit, and on the recommendations of the Departmental
recommendation of the Departmental Promotion committee, which shall Promotion committee, which shall interview the eligible candidates.
interview the eligible candidates.
Notwithstanding the above, the Controlling Authority may secure the services of
Notwithstanding the above, the Controlling Authority may secure the services of
experienced Finance & Accounts officers on deputation basis for fixed period through the
experienced officers against post in grade- I and II on deputation basis for fixed period
CAG/CGA/Indian Railways/CGDA, provided the total number of such officers at any time
through the Comptroller and Auditor General of India, provided the total
does not exceed 25% of the authorized strength and suitable internal candidates are
number of such officers at any time does not exceed 25% of the authorized strength not available.
and suitable internal candidates are not available.
2. For post of Senior Finance & Accounts Officer in the scale of pay of
Rs.10,000-15,200:
Recruitment to this Grade shall be made by promotion on merit from amongst
Senior Finance & Accounts Officers Grade II (Finance & Accounts Officers) with not
less than 5 years approved service and on the recommendation of the Departmental
Promotion Committee, which shall
interview the eligible candidates
3. For the post of Deputy Financial Adviser in the scale of pay of Rs.
3. For the post of Deputy Financial Adviser in the scale of pay of Rs. 12,000-
12,000-16,500: 16,500:
Recruitment to this Grade shall be made by promotion on merit from amongst
Recruitment to this Grade shall be made by promotion on merit from amongst the
Senior Finance & Accounts Officers Grade II (Finance & Accounts Officers) with not
Finance & Accounts Officers in the grade of Rs. 10,000-15,200 with not less than 5 yars
less than 5 years approved service and on the recommendation of the Departmental approved service and on the
Departmental Promotion Committee, which shall interview the eligible candidates. recommendation of the
Promotion Committee, which shall
interview the eligible candidates
If in a particular year, sufficient number of eligible officers is not available, DG, CSIR
may at his discretion relax the qualifying service to four years,
With the above modification of the ASRP Rules-1982, the existing incumbents of the posts of F&AO will carry the scale of Rs.8,000-13,500 as personal to them till such time as they are promoted to the grade of Rs.10,000-15,200; or vacate the post due to resignation/retirement/death etc. Such officers will be considered for promotion to the scale of pay of Rs.10,000-15,200 on the basis of 8 years of combined approved service as Section Officer (F&A) and Finance & Accounts Officer. In case, sufficient number of officers, in the grade of Rs.8,000-13,500, are not eligible for promotion to the post of Finance & Accounts
Officer (in the scale of Rs.10,000 –15,200), the Section Officers (Finance & Accounts), who
have rendered a minimum approved qualifying service of 8 years in that grade may be considered for promotion to the post of Finance & Accounts Officer in the Grade of Rs.10,000-15,200 with the specific approval of the Director General, CSIR
The above decision will be effective from the date of issue of this Office Memorandum.
(R.S Antil) Sr. Deputy Secretary
Copy to:
1. Directors of all the CSIR National Laboratories/Institutes with the request that this may
kindly be brought to the notice of all common cadre officers in their respective laboratory/Institute for information.
2. DS (CO), CSIR Hqrs. } With similar request as 3. DS (CSIR Complex), New Delhi } made at Sl. No. 1 above 4. DS, Office of DG, CSIR
5. US, Office of J.S.(A), CSIR 6. PA to FA, CSIR.
7. CVO, CSIR
8. Legal Advisor, CSIR 9 Guard File
10. Office copy.
3-33(117)2003-E.I 24.10.2003
The Heads of all National Labs./Instts.
Sub: CSIR Administrative Services (Recruitment. & Promotion) Rules, 1982 - Amendment thereof :-
Sir,
I am directed to state that the Governing Body of CSIR in its 158th meeting, held on 16th July, 2003, has approved the following amendments to the CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 as shown in the enclosed Annexures I, II and III:
1. Re-designation of posts of LDC, UDC and Assistant and of their equivalent levels In the Finance & Accounts and Stores & Purchase Cadres as shown in Annexure-I.
2. Creation of two lower levels in Finance & Accounts Cadre (by transfer of posts from General Cadre) and formulation of the recruitment rules thereof as shown in Annexure-II
3. Amendment of existing Rules as shown in Annexure-III.
The amended Rules may be brought to the notice of all concerned.
Yours faithfully
(R.S. Antil) Sr. Deputy Secretary
Encl: As above
Copy to:
1. DS(CO),./DS(Cte)/DS(LA/PPS) CSIR Hqrs / LA, CSIR/CVO, CSIR
2. Head, HRDG, CSIR Complex, New Delhi.
3. Head, HRDC, Ghaziabad.
4. Head, URDIP, Pune
ANNEXURE- I
New-designations of posts
Cadre Existing Designation New-Designation
General Assistant (General) Assistant (General) Grade –I
Upper Division Clerk Assistant (General) Grade-II
Lower Division Clerk Assistant (General) Grade-III
Finance Assistant (Finance & Accounts) Assistant (Finance & Accounts ) Grade-I
Assistant (Finance & Accounts) Grade-II (New cadre post)
Assistant (Finance & Accounts) Grade-III (New cadre post)
Stores & Purchase Stores & Purchase Assistant Grade-III Assistant (Stores & Purchase) Grade-I
Stores & Purchase Assistant Assistant (Stores & Purchase) Grade-II
Grade-IV
Stores & Purchase Assistant Grade-V Assistant (Stores & Purchase) Grade-III
Scales of Pay :
Assistant Grade- I - Rs.5500-175-9000
Assistant Grade-II - Rs.4000-100-6000
Assistant Grade-III - Rs.3050-75-3950-80-4590
ANNEXURE- III
Cadre Existing Rule Amended/New Rule
General Part II Section II (5) (ii) – Section Officer (General) Part II Section II (5) (ii) – Section Officer (General) in the pay scale of Rs.6500-200-10500
33-1/3 % by promotion on the result of Departmental Competitive test limited 33-1/3 % by promotion on the result of Departmental Competitive test limited to Assistants (General) Grade-I /
to Assistants (General / Finance & Accounts/ Stores & Purchase) and Sr. Assistants (F & A) Grade I / Assistants (S & P)) Grade-I / Sr. Stenographers in the scale of Rs.5500-9000, possessing
of Rs.5500-9000 who have rendered not less than 3 years approved service in Stenographers in the scale University Degree in any discipline who have rendered not less than 3 years approved service in their respective grades.
their respective grade
Part II Section II (6) (ii) – Assistant (General) Part II Section II (6) (ii) – Assistant (General) Gr.I in the pay scale of Rs.5500-175-9000
25% by means of Limited Competitive examination from amongst Assistants (General) Grade-II / Assistants (F & A) Grade II / Assistants (S & P)) Grade-II / Jr. 25% by means of Limited Departmental
from amongst UDCs and SPAs Gr.IV possessing University Degree Departmental examination
Stenographers possessing University Degree and having not less than 3 years approved service in that grade.
Part II Section-II (8 ) – Lower Division Clerk Part II Section-II (8 ) - Assistant (General) Grade –III in the pay scale of Rs. 3050-75-3950-80-4590
Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and its National Laboratory/Institute by direct
Recruitment to this Grade shall be made on local basis in the Central
recruitment, on the basis of result of competitive examination held from time to time from amongst candidates possessing
Office and in each National Laboratory by direct recruitment, on the result of
minimum educational qualification of 10+2/XII or its equivalent and typing speed of 30 w.p.m. in English or 25 w.p.m. in Hindi
competitive examination held from time to time from amongst candidates
possessing typewriting respectively. Age not exceeding 28 years (no age- limit for departmental candidates) relaxable in case of
minimum educational qualification of Matriculation or its equivalent and typing speed of 30 SC/ST/OBC candidates as per rules. The candidates who qualify in the competitive examination will be interviewed by a
w.p.m., age not exceed 28 years. The candidates qualifying in the Selection Committee but the weightage in the interview would not exceed 25% of the total prescribed marks.
competitive examination may be interviewed by a Selection Committee but the weightage in an interview Provided that
would not exceed 25% of the total prescribed marks. (i) 10% of the vacancies in the cadre of Assistant(General) Grade. III in the National Laboratories/Institutes and 5% of the
vacancies in the CSIR Hqrs. shall be filled up from amongst the Group ‘D’ (Non-technical) employees borne on the regular
Provided that 10% of the vacancies in the Cadre of LDC in the National Laboratories / Institutes and 5% of the establishment, who are 10+2/XII or its equivalent pass and have rendered 5 years approved service, on the basis of seniority-
vacancies in the CSIR Hqrs. shall be filled up from amongst Group ‘D’(Non- cum-fitness.
technical) employees borne on the regular (ii) 10% of the vacancies in the cadre of Assistant(General) Grade. III in the National Laboratories/Institutes and 5% of the
establishment who are Matriculates and have rendered 5 years service on the basis of seniority- vacancies in CSIR Hqrs. shall be filled up from amongst the Group ‘D’ (Non-technical) employees borne on the regular
cum - fitness and subject to the following conditions: establishment subject to the following condition
Selection shall be made through a departmental competitive examination in General Hindi/English and General Knowledge
i) Selection shall be made through a departmental competitive examination
and proficiency test in typewriting at the speed of 25/30 w.p.m. in Hindi/English, confined to such Group ‘D’ (Non-technical)
in English / Hindi and General Knowledge confined to such Group
employees who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification
‘D’(Non-Technical) staff who fulfill the minimum educational qualification viz. viz. 10+2/XII or its equivalent pass
Matriculation or equivalent and typing speed of 30 w.p.m. in English/25
w.p.m. in Hindi..
departmental examination would be
interviewed by a Departmental
Promotion Committee
Finance & Accounts Part IV Section II (5) (i) – Section
Officer (Finance & Accounts) Part IV Section II (5) (i) – Section Officer (Finance & Accounts) in the pay scale of Rs.6500-200-10500
33-1/3% from amongst Assistants (General)/Finance & Accounts and 33-1/3 % by promotion on the result of Departmental Competitive test limited to Assistants (General) Grade-I /
Stores & Purchase Cadres) and Senir Stenographers in the grade of Assistants (F & A) Grade I / Assistants (S & P)) Grade-I / Sr. Stenographers in the scale of Rs.5500-9000, possessing
Rs.5500-9000, on the result of University Degree in any discipline, who have rendered not less than 3 years approved service in their respective grades.
competitive examination.
However, in the event of non-filling up of the vacancies under departmental
However, in the event of non-filling up of the vacancies under departmental examination quota, these shall be filled up by
examination quota, these shall be filled up by direct recruitment.
direct recruitment.
Part IV Section II (6) (i)– Assistant (Finance & Accounts)
Part IV Section II (6) (i)– Assistant (Finance & Accounts) Grade I in the pay scale of Rs.5500-175-9000
Recruitment to this Grade shall be made on local basis in CSIR Hqrs. and its National Labs./Instts. as under:
Recruitment to this Grade shall be made on local basis in CSIR Hqrs. and its National Labs./ Instt. as under:
i) 75% from amongst LDCs / SPA Gr V who have completed not less than 6
i) 50% by promotion amongst Assistant (Finance & Accounts) Grade-II, who have completed not less than 5 years of
years approved service and Jr. Stenographers/UDCs who approved service as Assistant (Finance & Accounts) Grade-II on the basis of seniority subject to rejection of unfit and on the
have completed not less than 3 years approved service on the basis of recommendations of the Departmental Promotion Committee.
result of departmental qualifying examination ii) 25% by means of Limited Departmental Competitive Examination from amongst Assistants (General) Grade-II/
Assistant (Finance & Accounts) Grade-II/Assistants (Stores & Purchase) Grade – II, Junior Stenographers possessing
ii) 25% by Direct Recruitment of candidates possessing University Degree with three years approved service.
University Degree, age not exceeding 28 years on the result of Open Competitive
Examination and interview. iii) 25% by Direct Recruitment by open advertisement amongst candidates possessing University Degree on the basis of
with requisite educational qualification will also be eligible to compete and there Departmental candidates result of Open Competitive Examination and interview of the candidates. Age not exceeding 28 years) relaxable in case of
will be no age restriction in their case. SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they have the prescribed
educational qualification.
Stores & Purchase Part V Section II (5) (ii) – Deputy Stores & Purchase Officer Part V Section II (5) (ii) – Deputy Stores & Purchase Officer in the pay scale of Rs.6500-200-10500
33-1/3 % by promotion on the result of Departmental Competitive test from 33-1/3 % by promotion on the result of Departmental Competitive test limited to Assistants (General) Grade-I /
amongst officers in grade of Rs.5500- 9000 with not less than 3 years Assistants (F & A) Grade I / Assistants (S & P)) Grade-I / Sr. Stenographers in the scale of Rs.5500-9000, possessing
approved service or combined in their respective grades. University Degree in any discipline who have rendered not less than 3 years approved service in their respective grades.
Part V Section II (6) (ii) –Stores & Purchase Assistant Gr.III Part VI Section II (6) (ii) – Assistant (S&P) Gr.I in the pay scale of Rs.5500-175-9000
25% by means of limited departmental competitive examination from amongst
25% by means of Limited Departmental Competitive examination from amongst Assistants (General) Grade-II /
the persons in the grade of Rs.4000- 6000 in Stores and Purchase, General
Cadres and Assistants (F & A) Grade II / Assistants (S & P)) Grade-II / Jr. Stenographers possessing University Degree and having not
Jr. Stenographers possessing three years experience. less than 3 years approved service in that grade
Part V Section-II (9) – Stores & Purchase Assistant Part V Section-II (9) - Assistant (Stores & Purchase) Grade –III in the pay scale of Rs. 3050-75-3950-80-4590
Grade-V
Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute by direct
Recruitment to this Grade shall be made on local basis by Direct
recruitment, on the basis of result of competitive examination from amongst candidates possessing minimum educational
English/General Knowledge and of 30 w.p.m. in English or 25 w.p.m. in Hindi respectively. Age
Typing Speed of 30/25 w.p.m. in English/Hindi respectively not exceeding 28 years relaxable in the case of SC/ST/OBC candidates as per rules. There is no age limit for departmental
from amongst the candidates possessing minimum educational qualification of candidates provided they possess the prescribed qualifications. The candidates who qualify in the competitive examination will
Matriculation or its equivalent and age not exceeding 28 years on the basis of be interviewed by a Selection Committee but the weightage in the interview would not exceed 25% of the total prescribed
interview and selection by a Selection Committee. marks.
Provided that:
Provided 20% of the vacancies in the Cadre
of Stores & Purchase Assistants (Grade V ) in the National Laboratory/Institute and 10% of the i) 10% of the vacancies in the cadre of Assistant(Stores & Purchase) Gr. III in the National Laboratories/Institutes and 5%
of the vacancies in the CSIR Hqrs. shall be filled up from amongst the Group ‘D’ (Non-technical) employees borne on the
vacancies in the CSIR Hqrs. occurring in a year shall be filled up from
regular establishment, who are 10+2/XII pass and have rendered 5 years approved service on the basis of seniority-
amongst the non-technical Group ‘D’ departmental candidates possessing cum-fitness.
the same qualifications/experience on the basis of test and interview as for
direct recruitment. ii) 10% of the vacancies in the cadre of Assistant (Stores & Purchase) Grade III in the National Laboratories/Institutes and
5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group ‘D’ (Non-technical) employees borne on the
regular establishment subject to the following conditions:
a departmental competitive examination in General Hindi /General English and General Knowledge and proficiency test in typewriting at the Selection shall be made through
speed of 25/30 w.p.m. in Hindi / English confined to such Group ‘D’ (Non-technical) employees who have rendered minimum of
5 years of approved service in CSIR and fulfill the minimum educational qualification viz. 10+2/XII pass or equivalent.
Candidates qualifying in the Departmental Examination would be interviewed by the DPC
Stenographers Part III Section-II (5) (ii) Sr. Part III Section-II (5) (ii) Sr. Stenographers in the pay scale of Rs. 5500-175-9000
Stenographers
Recruitment to this Grade shall be made on local basis in the Central Recruitment to this Grade shall be made on local basis in the Central Office and in each National Laboratory as follows:
Office and in each National Laboratory as follows:
(i) 50% by promotion from amongst the Junior Stenographers who have rendered a minimum of 5 years of approved service
I) 50% by promotion from amongst Officers
of Grade III (Junior Stenographers) on the basis of seniority subject to the rejection of in that grade on the basis of seniority subject to rejection of unfit and on the recommendations of Departmental Promotion Committee;
unfit and on the recommendations of DPC.
(ii) 25% by examination & Proficiency test limited to departmental Stenographers)
II) 25% by examination/ proficiency test limited to departmental candidates candidates (Junior having minimum speed of 100 w.p.m. in shorthand and 35/40 w.p.m. in Hindi/English typing. The candidate will have to qualify a test in
(Grade-III) having a minimum speed of 120 w.p.m. in shorthand and 40 General Hindi/ General English.
w.p.m. in typing. The candidates will have to qualify a test in English. iii) 25% by direct recruitment by open advertisement from amongst candidates possessing University Degree and
minimum speed of 100 w.p.m. in shorthand and 35/40 w.p.m. in Hindi/English typing and on the basis of competitive test in
III) 25% by direct recruitment by open advertisement
from amongst General English/Hindi.. Age not exceeding 28 years,. relaxable in case of SC/ST/OBC candidates as per rules. In case of
candidates possessing University Degree and minimum speed of 120 w.p.m. in shorthand and 40 w.p.m. in Departmental candidates otherwise qualified, age may be relaxed
typing and on the basis of competitive test in General English/Hindi (where
there are Hindi Stenographers) and proficiency test, age not exceeding 28
years. In case of Departmental candidates otherwise qualified, age
may be relaxed
The Departmental Promotion Committee for posts borne on “Local Cadres” shall be constituted Selection / The Selection / Departmental Promotion Committee for posts borne on “Local Cadres” shall be constituted by the Joint
Secretary (Admn.), CSIR in the case of CSIR Hqrs. and by the Directors in the case of National Laboratory/Institute
by the Director-General, CSIR in the case of CSIR Hqrs. and by the
Directors in the case of National Laboratory/Institute.
Finance & Accounts Part IV Section II (6) – Assistant (Finance & Accounts) Part IV Section II (6) – Assistant (Finance & Accounts) Grade I
Recruitment to this Grade shall be made on local basis in CSIR Hqrs. Recruitment to this Grade shall be made on local basis in CSIR Hqrs. and its National Labs./ Instt. as under:
and its National Labs./Instts. as under:
i) 50% by promotion amongst Assistant (Finance & Accounts) Grade-II, who have completed not less than 3
i) 75% from amongst LDCs / SPA Gr V who have completed not less years of approved service as Assistant (Finance & Accounts) Grade-II on the basis of seniority subject to
than 6 years approved service and Jr. Stenographers/UDCs who have rejection of unfit and on the recommendations of the Departmental Promotion Committee.
completed not less than 3 years approved service on the basis of
ii) 25% by means of Limited Departmental Competitive Examination from amongst Assistants (General) Grade-
result of departmental qualifying examination
II/ Assistant (Finance & Accounts) Grade-II/Assistants (Stores & Purchase) Grade – II, Junior Stenographers
ii) 25% by Direct Recruitment of candidates possessing University possessing University Degree with three years approved service.
Degree, age not exceeding 28 years on the result of Open
Competitive Examination and iii) 25% by Direct Recruitment by open advertisement amongst candidates possessing University Degree on
interview. Departmental the basis of result of Open Competitive Examination and interview of the candidates. Age not exceeding 28
requisite educational qualification will also be eligible to compete and there candidates with
years) relaxable in case of SC/ST/OBC candidates as
per rules. There is no age limit for departmental candidates provided they have
will be no age restriction in their case. the prescribed
educational qualification. The candidates who qualify in the competitive examination will be interviewed
by a Selection Committee but the weightage in the interview would not exceed 25% of the total prescribed marks.
ANNEXURE-II
*
Cadre Post Existing Rule Amended /New Rule
Finance & Assistant (Finance & Accounts) Nil Part IV Section-II (7) Assistant (Finance & Accounts) Grade-II in the pay scale of Rs. 4000-100-6000
Accounts
Grade-II Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each Laboratory/Institute as follows:-
Pay scale: Rs. 4000-
100-6000 100% by promotion on local basis from amongst the Assistants (Finance & Accounts) Grade-III, who have completed not less than 3 years approved service as Assistant (Finance & Accounts) Grade-III on the basis of seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee.
Assistant (Finance & Accounts) Nil Part IV Section-II (8) - Assistant (Finance & Accounts) Grade-III in the pay scale of Rs. 3050-75-3950-80-4590
Grade-III Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute by direct recruitment, on the basis of result of competitive
Pay scale: Rs. 3050-75- 3950-80- examination from amongst candidates possessing minimum educational qualification of 10+2/XII or its equivalent with ‘Commerce’ as one of the subjects and typewriting speed of 30 w.p.m. in English or 25 w.p.m. in Hindi respectively. Age
4590
not exceeding 28 years relaxable in the case of SC/ST/OBC candidates as per rules. There is no age limit f or
the prescribed qualifications. Candidates who qualify in the competitive examination will be interviewed by a Selection Committee but the weightage in the interview would notdepartmental candidates provided they possess
exceed 25% of the total prescribed marks. Provided that:
(i) 10% of the vacancies in the cadre of Assistant(Finance &
Accounts) Gr. III in the National Laboratories/Institutes and
5% of the vacancies in the CSIR Hqrs. shall be filled up from amongst the Group ‘D’ (Non-technical) employees borne on the regular establishment, who are 10+2/XII pass and have
rendered 5 years approved service on the basis of seniority- cum-fitness.
ii) 10% of the vacancies in the cadre of Assistant (Finance &
Accounts) Grade III in the National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group ‘D’ (Non-technical) employees borne on the regular establishment subject to the following conditions:
Selection shall be made through a departmental competitive examination in General Hindi/General English
and General Knowledge and proficiency test in typewriting at
the speed of 25/30 w.p.m. in Hindi/English confined to such
Group `D’ (Non-technical) employees who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification viz. 10+2/XII pass or
equivalent with `Commerce’ as one of the subjects. Candidates qualifying in the Departmental Examination would be interviewed by the DPC.
Circular letter No.33(113)/87-E.I dated 18.12.1996.
Sub: Amendment in the CSIR Administrative Services (Recruitment and Promotion)
Rules, 1982 – Consideration of seniors who have not completed the qualifying service for promotion in cases where the juniors who have completed the requisite service are being considered.
Sir,
I am directed to state that the Governing Body of the CSIR has approved the insertion of the following “Note” in the CSIR Administrative Services (Recruitment
and Promotion) Rules, 1982 in Part-I, General, Section-I, Preliminary below sub-clause (viii) of point No. 2 definitions:
“Note: Where juniors who have completed their qualifying/eligibility
service are being considered for promotion, their seniors would also be considered provided they are not short of the requisite qualifying/eligibility service by more than half of such qualifying/eligibility service or two years, whichever is less, and have successfully completed their probation period for promotion to the next higher grade along with their juniors who have already completed such qualifying/eligibility service.”
The above amendment in the said Rules shall be applicable with prospective effect from the date of issue of this letter.
It is requested that the above decision may kindly be brought to the notice of all concerned in your Lab./Instt.
Yours faithfully,
Sd/-
(B.S. Gaira) Deputy Secretary
Copy to:
1. All COAs/AOs of all the National Labs./Instts. for their information &
guidance.
2. All Sections/Divisions in CSIR Hqrs., CSIR Complex, New Delhi. 3. Shri M. Bapuji, General Secretary, CSIR-SWA, C/o RRL, Bhubaneswar. 4. Shri N. Suresh Prasad, General Secretary, Federation of CSIR EWSA, C/o
CFTRI, Mysores.
CSIR Circular letter No.33(113)/87-E.I dated 27.11.1998.
Sub: Amendment to CSIR Administrative Services (Recruitment & Promotion)
Rules, 1982 Deletion of “Note” in Part I –General, Section-I, Preliminary below sub-clause (viii) of Point No. 2 Definitions’ inserted vide CSIR letter No.33(113)/87-E.I dated 18.12.1996.
Sir,
I am directed to state that the General Body of CSIR at its 145th meeting held on 27th July, 1998 has approved the deletion of the “Note in Part I – General, Section-I, Preliminary below Sub-Clause (viii) of Para No. 2 Definitions – of the CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 inserted vide CSIR letter No.33(113)/87-E.I dated 18.12.1996.
This may kindly be brought to the notice of all concerned.
Yours faithfully,
Sd/-
(C. Manvazhagan) Under Secretary
Copy to: 1. All COAs/AOs of all the National Labs./Instts. for their information &
guidance.
2. All Sections/Divisions in CSIR Hqrs., CSIR Complex, New Delhi.
3. Dr. M. Bapuji, General Secretary, CSIR-SWA, C/o RRL, Bhubaneswar
CSIR Circular Letter No.33(111)/87-E.I dated 13.12.1999
Sub: Revision in qualifying service by Assistants (General), Assistants (Finance & Account, Stores & Purchase Assistants Gr.II and Sr. Stenographers for the purpose of determining eligibility for Departmental Examinations for the posts of Section Officers (General), Sy. Stores & Purchase Officers and Private Secretaries from 5
years to 3 years.
Sir,
I am directed to state that the DG, CSIR in his capacity as chairman, GB, CSIR has accorded kind approval to the revision in qualifying service from 5 years to 3 years in respect of Asstts.(G), Asstts. (F&A), SPAs Gr.III and Sr Stenographers in the scale
of Rs.5500-9000 for eligibility for departmental examination for promotion to the post
of SO (G), SO(F&A) by SPO and PS in the scale of Rs.6500-10500, subject to modification by GB. CSIR.
Yours faithfully,
Sd/-
(K.A. Qureshi) Deputy Secretary
Copy to: 1. Head, HRDC, CSIR Complex, New Delhi.
2. DS(CO), CSIR Hqrs.
Sd/- (K.A. Qureshi)
Deputy Secretary
COUNCIL OF SCIENTIFIC & INDUSTRIAL RESEARCH
Anusandhan Bhavan, 2, Rafi Marg New Delhi-110001.
No. 33(84) 4/2001-E- I Date: 15.10.2001
From:
The Joint Secretary (Admn.)
To,
The Directors of all National Laboratories / Institutes.
Sub: Scheme and Syllabus for Departmental Competitive Examination for the posts of Section Officer (F&A)- Revision regarding
Sir,
I am directed to forward the revised syllabus as approved by the competent authority for the Departmental Competitive Examination for the post of the Section Officer (F&A) [SO(F&A)] in super session of all earlier orders on the subject. The revised syllabus for the Departmental Competitive Examination for the post of SO (F&A) is as follows:
S No Paper Subjects Max Marks Time
1 PaperI Noting, Drafting and Precis Writing (Conventional Type) 100 3 Hours
2 Paper- II
General Knowledge and Constitution of India (Objective Type)
100 2 Hours
3 Paper- III
Part A (Accounts including Works Accounts)
Short or medium type questions (Theory and / or30 Marks 3 Hours
Practical) on the following topics:-(3 questions of 10 marks each)
1. Book Keeping and Accountancy 2. Works Accounts
40 Marks
Part- B (FR-SR & GFR)
Questions (Theory and/or Practical) on the following topics:- (5 questions of 8 marks each)
1. Pay Fixation 2. Pension Rules
3. GFR including FR/SR, TA, LTC, Leave Rules
PART-C (CSIR Rules; Regulations & Bye-laws) Short Notes/Questions on the following topics:- 30 Marks
(5 questions of 6 marks each or short questions numbering 10 of 3 marks each)
1. CSIR Rules, Regulation & Bye-laws 2. Rationalised purchase Procedure
-Budget -Project Costing
-CSIR Instructions -Auditing
3. Delegation of Financial Powers Rules 4. IMPACT- Accounting package in CSIR
It has further been decided by the competent authority to reorganize the scheme of examination
for the posts of SO (G), SO (F&A), Dy. SPO and PS for the purpose of Departmental Competitive Examination such that the papers I and II shall be common for all the posts mentioned above and will be held in single sitting for all the candidates irrespective of the post (s) applied for. Paper III will be the specialized paper to be held in separate sittings at different times to enable the candidates to appear for different posts. The marks obtained in Paper I and II will, however, remain common in assessing
the candidates for various posts by adding the marks obtained in paper III to the tally of I & II for arriving at the overall aggregate for the purpose of working out merit.
The syllabus for the Paper III for the purpose of Departmental Competitive Examination for the posts of SO(G), PS and Dy. SPO will be as follows:
Section Officer (G) and Private Secretary
S. No. Paper Subject Max. Marks Time
1. Paper III Office Procedure, Rules & Regulations and CSIR Rules, Regulations and Bye- 100 3 Hours
Laws (conventional Type)
i) Part-I (Conventional Type) Marks-40
This part will consist of Office Procedure and some guidance in the subjectc an be obtained
from:-
a) Latest edition of Manual of Office Procedure
b) Notes on Office Procedure issued by the Institute of Secretariat Training and Management.
c) Hand Book of Personnel Officers.
ii) Part-II (Conventional Type) Marks-60
This part will consist of R ules & Regulations, including knowledge of FRs, SRs, GFRs, CCS(Leave) Rules, CCS (Pension) Rules, CCS(CCA) Rules etc; and CSIR Rules, Regulations and Bye-laws and some guidance on the subject can be obtained from:
a) Fundamental and Supplementary Rules (AGP&Ts Compilation)
b) The CCS(Pension) Rules, 1972.
c) The CCS (Conduct) Rules, 1964.
d) The CCS(CCA) Rules, 1965.
e) Compilation of the General Financial Rules (Revised and Enlarged) 1963.
f) Delegation of Financial Power Rules, 1978.
g) CCS (Leave) Rules, 1972.
h) CSIR Rules, Regulations & Bye-Laws.
For the posts of Private Secretary, in addition to the above examination, candidates will have to appear in a qualifying test in English/Hindi shorthand at the speed of 100 w.p.m
Dy. Stores & Purchase Officer:
S.No. Paper Subject Max. Marks Time
1. Paper-III Materials Management & CSIR Rules, Regulations & Bye-laws (conventional Type) 100 3 Hours
a) CSIR Rules, Regulations & Bye-laws
b) Organisational structure of stores and purchase department
c) Objectives, roles and scope of functioning of stores & purchase department
d) Procedure for issue and dispatch of materials
e) Physical verification
f) Procedure for identification of obsolete and surplus stores and their disposal and procedure for write off.
g) Rationalised Stores & Purchase Procedure followed in CSIR.
h) Procedure for purchase of capital and non-capital items
i) Clearance of consignment including customs clearance
j) Price preference
k) Selective Approaches: ABC, FNS, VED & XYZ Analysis;
l) Costs associated with Inventory Management
m) Economics Order Quantity (EOQ) and its role and significance for Inventory Management
n) Lead time analysis
o) Safety stock
p) Value Analysis
q) Determination of various levels of stocks
r) Inventory turnover ratio
This paper will be set up in such a standard to test the overall knowledge of the candidates who is expected to head Stores/Purchases Section as Dy. Stores & Purchase Officer.
The communication may kindly be given wide publicity in your Lab./Instt.
Your’s faithfully, Sd/.
(K.K. Chopra) Under Secretary
Copy to:
1. Controller of Examinations CSIR Complex, New Delhi
2. DS(CO)
(5.3) Stores & Workshop Accounts
(5.3.1) Instructions for the maintenance and accounting of stores & workshop job cards etc.
In the course of local audit of accounts of the various Laboratories/Institutes
by the Accountant General, stores undertaken by the Stores Verification Officer
of the Council, very serious irregularities in the accounting and maintenance of
stores have been brought to the notice of Council for rectification. A few of
the more serious types of defects are indicated below in the hope that all
heads of the Laboratories/Institutes will go through the same very carefully
and issue instructions to the dealing staff concerned to guard against such
defects and irregularities come in future by observing these instructions
scrupulously.
1. The stores purchased are neither entered in the relevant stock registers
on receipt nor the details thereof are incorporated in the stock
ledgers. It is needless to point out that stores of consumable and non-
consumable nature should be separated and entered in separate
registers duly classified. It has been noticed that in some cases the
component parts or accessories have not been exhibited in store ledgers
at all rendering the stores verification impossible as for example the
Electric Motors supplied by a firm with the machines have not been
shown anywhere in the register though this formed a separate part
altogether. The certifying authority may therefore, please ensure that
relevant information viz., order No. and date, suppliers name,
rate, quantity and value and other relevant particulars of the stores and
accessories are fully noted in the stock registers before the bills are
certified by him.
2. It may also be ensured that entries regarding the same stores are not
spread over various registers but are entered on the same pages where
similar stores have been entered.
3. Separate registers for chemicals, glass apparatus machinery, furniture,
stationery articles and equipment may be maintained to avoid mixing up
of stores with a view to facilitate easy checking of stores and drawing up
balances in hand of each kind.
4. Proper records for assembling of -apparatus and disassembling of parts
of equipment for research purposes may please be indicated in the
relevant stock registers to avoid confusion at the time of
verification. No part should be removed from the equipment without
proper notice to the store-keeper for effecting consequential changes in
the relevant register.
5. The stores purchased against special requisitions from various divisions
may not be issued in bulk quantities beyond one month's probable
requirements direct to divisions on receipt by the store-keeper. Such
requirements should be duly certified by the Head of the Division, in
whose favour the stores will be issued to avoid unnecessary
accumulations, loss or their misuse by research workers.
6. A separate record of apparatus and other bulk quantities of stores
issued to various heads of divisions may be maintained in each division
or in central stores. In respect of such articles of stores found to be
surplus or not required in the near future they may periodically be
returned to central stores for use in other divisions as well as to guard
against unnecessary purchases and piling up of stocks.
7. All indents for purchases should be routed though the stores to enable
the Store-keeper to verify the quantities available in stock and
purchases should be made on the basis of the certificate given by him
that stores are not available and may be purchased.
8. All items of apparatus issued to various divisions may invariably be
noted on the store register of the division and loss damage or un-
serviceability of items reported to the competent authority as soon as
discovered and simultaneously transferred to the relevant register (loss
or unserviceable).
9. A physical verification of stores should be conducted annually by a
Gazetted Officer other than one who happens to be in-charge and the
result of verification should be reported to the Director for necessary
orders
10.Workshop Accounts
i. Articles fabricated in the workshop may in the first instance be
transferred to stores for stock entry in the relevant register together
with the full particulars including the cost thereof and subsequent issue
to the indenting division. The cost of the fabricated articles or
equipment may please be recorded in the stock register from the job
card which should show the full details of stores consumed including the
cost thereof and the labour charges etc. incurred on their fabrication -
cross references of stock entry of the stores for verification purposes
being given.
ii. All entries of receipt of stores and their additions may be carefully
checked and attested by the officer concerned in the stock registers to
avoid unauthorised additions and alterations therein.
11.As regards the fabrication of apparatus and other miscellaneous works
in the workshops, the procedure laid down below may be observed.
i. The necessary particulars of job to be executed should be detailed in the
work order by the indentor and approved by the Head of the Division
together with the estimated cost therefore. As far as possible
subsequent changes in specifications which renders the original
estimate null and void and results in infructuous expenditure may be
strictly guarded against. Any change while the work is in progress
result in wasteful expenditure both of labour and material and should be
avoided.
ii. On receipt of a work Order, job card should be made and registered. A
record of all materials and labour used daily for the job and the cost
thereof be kept in the job card. The fabricated article should then be
made over to stores for supply to the indentor through a proper issue
register after entry in the stock register. The job card should also bear
the particulars of stock entry for cross references.
iii. All issues of Consumable and non-consumable stores to be made against
a job must be noted in the card, number of which may invariably be
quoted on the issue slips. Materials for more than one job should not be
included on the same issue slip.
iv. Stores intended for making permanent fixtures should be issued against
job cards and properly accounted for. Issue of stores to individuals for
this purpose may be stopped altogether. The details and quantity of
stores issued for a particular job card may invariably be recorded on the
reverse of the job card indicating the cost thereof, total man-hours used
together with the charges for the same and the total cost of the stores
fabricated, for recording the Value of the fabricated articles in the stock
register.
The specimen form of job cards, issue slips, job card registers, fabricated
article register, tool register, machinery register and their history sheet,
labour register, personal register for the issue of working kits and other tools
to various workers are also enclosed herewith for introducing the same in the
workshops forthwith.
(CSIR letter No. 17-CSIR/Audit/(Misc.)/56, dated May, 1956)
(5.3.2) Costing of jobs in the Workshops of the National Laboratories/Institutes.
In pursuance of the directive issued in this Office circular No.
17-CSIR/Audit/Misc/55 dated May. 1956 the question of the pricing of job cards
in the Workshops has been further discussed with the AGCR and the following
procedure agreed to:-
1. Indents & Issue of materials
i. All indents received in the Workshops should be on the job card (sample
form enclosed) (Form A). This will serve as cost sheet. The Labour and
Material used on the jobs should be entered on this card.
ii. Issue of materials should be entered on Issue Slips (Form B enclosed).
iii. The issue slip should be checked by the Foreman or the Shop-Incharge
of respective shops and each issue should be entered on the job and
debited on the Stock Ledger. Any excess should be returned back to
Stores and credited on the job card and the Ledger.
2. The costing of raw material should be done from a price list revised
every financial year showing the average prices of the materials.
3. The return of stores should be marked with red ink/chalk on the job card
to differentiate it from other entries.
4. The costing of labour should be done by dividing the whole labour in two
categories - Category 1 consisting of Sr. Electricians, Fine Mechanics and
Mechanics and Category II consisting of Mistries, Attendants and
Apprentices and computing an average wage for each category per hour
or per day and using the average figure for costing.
5. The details of costing should be done either on a separate sheet which
may be stitched to the job card itself as may be convenient.
6. All items of capital nature should be costed and sent to central stores
for being issued to indentors but accessories or components and
equipments etc., repair jobs or modifications can be passed on to the
Indentors direct and receipt obtained on the job card for record. An
additional column in the Job Registration Book will show such deliveries.
7. Fabrication of items costing upto Rs. 501- may not be costed at all, but
they should be certified by the Workshop Superintendent to this effect
and delivered direct to the indentor, keeping a record in job registration
book in an additional column as against item (6) above.
8. The overheads should be calculated as a suitable percentage of direct
labour taking into account expenditure on supervision, power, cost of
machinery, cost of building, indirect labour etc. including proportionate
cost of the drawing office.
9. The computation of the overheads should be worked out on a separate
sheet as shown in enclosure 'C'.
10. Average wages should also be worked on a separate sheet as shown in
enclosure 'D'.
The above procedure should be followed with immediate effect.
(CSIR letter No. 7(23)/57-Aud., dated 16th December, 1957)
FORM'A'
Council of Scientific & Industrial Research
Name of Laboratory/Institute
Work Order No. Department
Description of work: Date:
Drawing No., Required by Head of
Div. Received by
Priority Work order Received by
Date
Hours
Date Date finished
Hours Total Hours
Mechanic: Remarks pertaining to
work
1.
2.
3. Inititals Inititals
4. Foreman Workshop
Supdt.
FORM "B'
STORES SUMMARY
S.No.
Description of Material
Quantity
Initial
1.
2.
3.
4.
5.
6.
7
8.
9.
10.
11.
12.
13.
14.
15.
16.
Rs.
Cost of Labour
Cost of Material
Over head
Total Cost
Inspected
by Signature
Work Completed
Satisfactorily Date
FORM'B"
Name of Laboratory/Institute
WORKSHOP STORES ISSUE TICKETS
Book No. Ticket No.
Name of Workman
Work Order No.
Date
SI.NO.
Description of material
Quantity
Stock Register No.
INCHARGE INCHAR
GE
(STORES) (WOR
KSHOP)
(5.3.3) Instructions for the maintenance and Accounting of stores and workshop job cards etc.
Reference CSIR O.M. No. 17-CSIR/Audit /Misc./56, dated May, 1956 and
No.7(23)/57-Auditg dated 16.12.1957 (PL see para 5.3.1 & 5.3.2) to all Heads of
Labs./Instts. in which certain instructions were issued for maintenance of job
cards in the workshop and their costing. The director of Audit (CW&M-II) in his
recent observation on the accounts and records of Labs./Instts. has brought to
notice that certain Labs. are not properly maintaining job cards of workshop
and that costing is not being carried out. It may be appreciated that
accounting of jobs carried out in the workshop is very much necessary for
exercising proper control on material consumed and labour utilised on such
jobs. These instructions (although issued long ago) are based on sound
principles continue to hold good even at present. You are requested kindly to
follow these instructions in your Lab./Instt. If there are any constraints or
difficulties in following the instructions CSIR may be apprised of them so that
suitable changes can be considered in the procedure and formats.
Over the years cost index has gone high and accordingly the value for the
purposes of para 7 of O.M., dated 16.12. 1957 is raised to Rs. 5001-.
I shall request you kindly to ensure that maintenance of job cards in the
workshop and costing thereof is effected as per instructions already issued
and the present status may be reported to the CSIR at an early date. (CSIR
letter No.6(1)/88-Reports, dated 10th/22nd August, 1988)