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15 minutesFINANCIAL TRAINING FOR MANAGERS
A presentation from UWA Financial Services
Facilitator: Kathy Kok-Liang
1. What training is available?
2. Which topic is relevant for your staff?
3. What is covered in each topic?
Today’s agenda
5. Auditors’ comments
6. A very quick refresher
4. No time to attend training?
www.finserv.uwa.edu.au/training
Training Schedule
Course Outline
Enrolment Form
Course Materials
FAQ
Financial Training
• What’s available ?
• What’s relevant to your staff ?
• What’s covered in each topic?
No timeto attend training?
http://www.finserv.uwa.edu.au/guidelines/reference_documents
Financial Handbook
For Finance Officers
The University Finance Manual
Outlines the policies &
procedures
http://www.finserv.uwa.edu.au/finance_and_accounting/finance_manuals/ufm
The Revised version
ImportanImportanttUWA has an obligation to comply with Australian & International Accounting principles, standards and controls.
The OAG (Office of Auditor General) requirements have increased significantly in the last 4 years.
Coming up …Auditors’ findings…
Auditors’ comments
1. Ensure internal controls are established, properly documented, maintained and adhered to.
2. No proper supporting documents.
3. No evidence of proper authorisation.
4. Lack of adequate audit trail on transfers/correction journals.
5. Lack of segregation of duties.6. Frequency of cash counts and banking.7. Lack of reconciliation between cash collections and
banking documentation.8. Segregation of duties within the cash receipting functions.9. Lack of approval requirements for processing void
transactions.10. Receipts not being issued when collecting cash.
Quiz Time
Are you ready ?
Authorised Signatories
Question 1:What Band Level will a Dean be?
Abstract from: Financial Toolkit: All you need to know to get started (Authorised Signatories)
Question 2:
A new Dean arrives in your
Faculty, what do you do?
A. Ring up Financial Services Help Desk to update the Financial Delegation Register.
B. Complete the Authorised Signatory Form to update the Financial Delegation Register.
C. No action required. Financial Services will eventually find out from its reliable sources.
Abstract from Working with Financial Forms…
Working with Financial Forms
1. Statistics
2. The checklist
3. The full training notes
A quick refresher …
2008 2007 2006
Forms processed 116453 114314 102102
Incorrect forms 3686 2771 4157
Error% 3% 2% 4%
Note: Figures are based on Accounts Payables forms only
Statistics
Abstract from Working with Financial Forms…
Do you know that…
• all incorrect forms are recorded by Financial Services?
• you can request for this report on a quarterly basis?
Abstract from Working with Financial Forms…
Checklist√ Ensure the correct form/s is/are used
√ Read and follow instructions written on forms. Use correct colour papers
√ Ensure all fields on the form are completed correctly
√ Ensure black & white invoices are stamped, verified & authorised
√ Ensure descriptions are meaningful
√ Ensure required/relevant supporting documents are attached
√ Retain copies
Abstract from Working with Financial Forms…
Contents of your Training Notes
• What forms are available?
• Where to get the forms?
• How to use each form?
• What to submit with each form?
• Common errors / why are your forms
returned.
There is a form for everything !
Summary - Every Business Unit is responsible for its own financials
Devolved system.
There is a form for everything!
Support is available:- Faculty Accountant
- HelpDesk Ring Ext 8777 or email [email protected]
- Self-study materials, Financial Handbook for Finance Officers
- Finance Manual
- Financial Training ( monthly basis )
The Financial Delegation Policy is independent from the internal management reporting structure
Financial Training
1. Financial Toolkit – all you need to know to get started
2. Working with Financial Forms
3. Cash Handling
4. Month end reviews and reconciliations
5. PeopleSoft: Running Reports
6. PeopleSoft: DIY Enquiries
7. PeopleSoft: Journals and eTForms
8. PeopleSoft: Electronic Purchase Order