7/29/2019
14.WH_SOP_13_PurchaseReturnProcess_20080724063732.394_X
1/2
STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR
WAREHOUSING OPERATIONS
TITLE : PURCHASE RETURN PROCESS
Reference No:. WH/SOP/13 Issue No:. 00
Revision No : 00 Effective Date: 01/01/2006Page 1 of 2
1. Subject : Purchase Return Process
2. Purpose : To define the purchase return process to be
followed at the warehouses.3. Terminology : As per SOP/WH/03.4.
Responsibility : Circle SCM Head5. Flow Diagram :
Purchase Return
PO/BO/COCO
Warehouse
Vendor
Finance
Issue debit note againstvendor to the extent
material returned
Transfers all the DOA stock back to
warehouse
Sends repalcement against therejected & DOA qty back to
the
warehouse
Transfers the stock to PO/BO/COCO
as per stock transfer process.
Receives DOA material from PO/
BO/COCO as per receipt process &
return back to the vendor by
preparing system generated transit
document.
OKConsignment received at
Warehouse against PO
Quality check
result
Not Ok
Consolidates all DOA material
Return the rejected qty back to th e vendor by
preparing system generated transit document.Keep the said po
open for taking back the
replacement from the vendor for the rejected qty.
Receives stock from the warehouse
Vendor Receives rejected& DOA Material from the
warehouse
StartPrepare the GRN as per
receipt process against PO
6. Procedure :
Step no. Process descriptionPerformed
bySystem /Manual
1 Material received at warehouse from the vendor Exe Manual
2 Warehouse does quality check of the material Exe Manual
3If part of the quantity or total quantity is not as
perspecifications or rejected in quality check, then
rejectedquantity has to be sent back to vendor.
Exe Manual
4
In case of damage material received at the time ofreceipt and If
material responsibility is of vendor tillmaterial reaches at DICL
warehouse as per PO terms,then Send back the damage material to
vendor for
replacement.
Exe System
5In case GRN processing completed then Issue debitnote to vendor
to the extent material returned.
Finance System
6In case GRN processing not completed, return thematerial.
Warehouse System
7System should generate transit document for the saidqty and PO
should be open for the said qty so thatreplacement from vendor can
be receive at later stage.
Warehouse System
