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    P6 VERSION 8.3 SAMPLE

    POWERPOINT SLIDES 1

    Page 2

    Welcome to theEastwood Harris Pty Ltd

    Primavera P6Versions 8.1, 8.2 & 8.3

    Professional and OptionalClient

    3 day training course

    PMI REP No 3001 Course Number PP6

    Page 3

    IMPORTANT POINTS FORINSTRUCTOR See notes below.

    Page 4

    Course Objectives

    This course objectives are teach participants:

    Introduction to the user interface and how to plan

    projects without resources,

    Filters, layouts and printing,

    Baselines, and updating an un-resourced project,

    Creating and assigning roles and resources,

    Controlling projects with resources and costs,

    Setting up and administering a database plusadvanced features including import/export,

    Activity Codes, Custom Data Fields and GlobalChange.

    Successful completion of all the course workshops will

    confirm that the objectives have been met.

    Page 5

    Administration Evacuation

    Facilities, timings and meals

    Mobile phones & Emails

    Introductions:

    Your name,

    The types of projects you are involved in,

    Your experience in scheduling software and

    What you seek from this course

    What version of P6 does your company use

    Course attendance sheet,

    Course conduct.Page 6

    6

    Course AgendaDay 1 Modules

    1 - Introduction

    2 - Creating a Project Plan

    3 - Starting Up and Navigation

    4 - Creating a New Project

    5 - Defining Calendars

    6 - Creating a Primavera Project WBS

    7 - Adding Activities and Organizing Under the WBS

    8 - Formatting the Display

    9 - Adding Relationships

    10 - Activity Network View

    11 Constraints.

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    Course AgendaDay 2 Modules

    12 - Group, Sort and Layouts

    13 - Filters

    14 - Printing and Reports

    15 - Scheduling Options and Setting a Baseline

    16 - Updating an Unresourced Schedule

    17 - User and Administration Preferences

    18 - Creating Roles and Resources

    19 - Assigning Roles, Resources and Expenses.

    Page 8

    8

    Course AgendaDay 3 Modules

    20 - Resource Optimization

    21 - Updating a Resourced Schedule

    22 - Other Methods of Organizing Project Data

    23 - Global Change

    24 - Managing the Enterprise Environment

    25 - Multiple Project Scheduling

    26 - Utilities

    27 - Earned Value.

    Page 9

    1 - INTRODUCTION

    1.1 - Purpose of the Course

    1.2 - Required Background Knowledge

    1.3 - Purpose of Planning

    1.4 - Project Planning Metrics

    1.5 - Planning Cycle

    1.6 - Levels of Planning

    1.7 - Monitoring and Controlling a Project.

    Page 10

    1.1 Purpose of the course

    Provide a method for planning, scheduling andcontrolling projects using Primavera,

    Within an established Enterprise Project database ora blank database,

    Up to an intermediate level.

    Page 11

    1.2 - Required BackgroundKnowledge The ability to use a personal computer and

    understand the fundamentals of the operating

    system,

    Experience using application software such asMicrosoft Office and

    An understanding of how projects are planned,scheduled and controlled, including understandingthe project management processes applicable toyour projects.

    Page 12

    1.3 - Purpose of Planning

    The ultimate purpose of planning is to build a modelthat allows you to predict which activities andresources are critical to the timely completion of theproject,

    Strategies may then be implemented to ensure thatthese activities and resources are managedproperly, thus ensuring that the project will be

    delivered both On Time and Within Budget.

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    Page 73

    3.16 - Commit Changes F10 Key

    The File, Commit Changes command writes anychanges you have made to the database,

    These changes may then be read by other users bythe Refresh Data command.

    Page 74

    3.17 - Send Project

    The File, Send Project function creates an XER fileand attaches it to an email.

    Page 75

    3.18 - Closing Down

    The closing down options are:

    Select File, Close All or Ctrl+W to close allProjects, but not the software,

    Select File, Exit or click the icon in the top rightside of the Primavera window to shut down allprojects and close Primavera.

    Page 76

    3 - STARTING UP ANDNAVIGATION - SUMMARY3.1 - Logging In

    3.2 - The Projects Window

    3.3 - Opening One or More Projects

    3.4 - Displaying the Activities Window

    3.5 - Opening a Portfolio

    3.6 - Top and Bottom Panes of Windows

    3.7 - User Interface Update

    3.8 - User Preferences

    3.9 - Starting Day of the Week

    3.10 - Admin Preferences Set Industry Type

    continued...

    Page 77

    3 - STARTING UP ANDNAVIGATION - SUMMARY3.11 - Application of Options within Forms

    3.12 - Do Not Ask Me About This Again

    3.13 - Right-clicking with the Mouse

    3.14 - Accessing Help

    3.15 - Refresh Data F5 Key

    3.16 - Commit Changes F10 Key

    3.17 - Send Project

    3.18 - Closing Down.

    Page 78

    3.19 - Workshop 1 - NavigatingAround the Windows To become familiar with Primavera you will need

    open your database and navigate around thewindows,

    Note: Your windows may look different from the onesused in this course which uses a demonstrationdatabase provided by Oracle Primavera.

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    4 - CREATING A NEW PROJECT

    4.1 - Creating a Blank Project

    4.2 - Copy an Existing Project

    4.3 - Importing a Project

    4.4 - Setting Up a New Project

    4.5 - Project Dates

    4.6 - Saving Additional Project and EPS Information -

    Notebook Topics

    4.7 - Workshop 2 - Creating Your Project.

    Page 80

    4.1 - Creating a Blank Project

    Select File, New to run the Create New ProjectWizard,

    Information Required:

    EPS Node

    A unique Project ID

    Project Name

    Planned Start date

    (Optional Must FinishBy date)

    Responsible Manager (OBS)

    Resource Rate Type.

    Page 81

    4.2 - Copy an Existing Project Select project or projects to be copied,

    Select Edit, Copy or Ctrl C,

    Select EPS Node to be copied to,

    Edit, Paste or Ctrl V

    Select options as required:

    Page 82

    4.3 - Importing a Project Different Versions of Primavera run on different databases

    including Oracle and Microsoft databases,

    Primavera will not open a standalone project file,

    You may be required to import a project or project datathat has been created in another program,

    Primavera is equipped with a set of tools for importingprojects and data in Excel format from other sources,

    Select File, Import to open a wizard that will guide youthrough the process of importing projects into yourdatabase,

    Select File, Export to open a wizard that will guide youthrough the process of exporting projects from yourdatabase,

    NOTE: Importing projects will often import a large amountof unwanted data.

    Page 83

    4.3.1 - Primavera File Types XER Used to exchange one or more projects

    between Primavera database,

    PLF Used to exchange Layouts between Primaveradatabases,

    ANP Used to save the position of activities in anActivity Network,

    ERP Used to exchange Reports between Primaveradatabases,

    XML A format introduced with Primavera Version6.0 which is used to import data from the Project

    Manager module. This is the same software languagebut a different format to a Microsoft Project XML fi le.

    PCF Used to exchange Global Changes between

    Primavera databases.

    Page 84

    4.3.2 Non Primavera File TypesPrimavera will import and/or export to the following file types: Microsoft Project MPP 2000 - 2003 is imported and

    exported, but require Microsoft Project 2000- 2003 to beloaded,

    Note: Loading of MSP 2007 or MSP 2010 disables the MPPimport function of P6,

    Microsoft Project 2000/2003, 2007 and 2010 XMLfiles are exported and imported by Primavera, removingthe requirement to have Microsoft Project loaded,

    Primavera Project Planner P3 and SureTrak files saved inP3 format. A SureTrak project in SureTrak format should besaved in Concentric (P3) format before importing, thisfunction needs P3 or SureTrak loaded,

    MPX (*.mpx). files are imported and exported,

    XLS. Primavera Version 5.0 has a new function allowing theimport and export of data in Excel format.

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    7.12 - Reordering or SortingActivities

    The sort order of activities within a band is set by anorder from one or more columns,

    You may not drag activities up or down the schedulein the same way as other products.

    To sort Activities:

    Highlighting a column title and clicking with the mouse,or

    Select View, Group and Sort By:

    Click the Sort icon,

    This will be covered in detail in Module 8,

    NOTE: Ensure the layout is saved immediately as thesort is destroyed as soon as another column header isclicked on.

    Page 152

    7.13 - Undo

    Primavera Version 5.0 introduced a multiple Undofunction that operates on Resources, Resource

    Assignments, and Activities windows, but no Redofunction,

    There are many functions that will erase the Undomemory such as scheduling, summarizing, importing,opening a project, opening Code forms, opening Userand Admin Preferences and closing the application,

    This will only undo schedule calculations notformatting.

    Page 153

    7.14 - Summarizing ActivitiesUsing the WBS Double-click any WBS band description,

    Select View, Expand All or View, Collapse All from themenu,

    Right-click and select Expand All or Collapse All fromthe menu,

    Click on the + or - button to the left of the WBS Nodedescription to expand or collapse the WBS Node.

    Page 154

    7.15 - Spell Check

    To spell check a project, open the Spell Check form by:

    Select Edit, Spell Check, or

    Hit the F7 key,

    NOTE: Ensure you have selected the column youwish spell checked.

    Page 155

    7 - ADDING ACTIVITIES ANDORGANIZING UNDER THE WBS -SUMMARY7.1 - New Activity Defaults

    7.2 - Adding New Activities

    7.3 - Default Activity Duration

    7.4 - Copying Activities from other Programs

    7.5 - Copying Activities

    7.6 - Renumbering Activity IDs

    7.7 - Elapsed Durations

    7.8 - Finding the Bars in the Gantt Chart

    7.9 - Activity Information Bottom Layout

    7.10 - Assigning Calendars to Activities

    continued Page 156

    7 - ADDING ACTIVITIES ANDORGANIZING UNDER THE WBS -SUMMARY

    7.11 - Assigning Activities to a WBS Node

    7.12 - Reordering or Sorting Activities

    7.13 - Undo

    7.14 - Summarizing Activities Using WBS

    7.15 - Spell Check.

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    7.16 - Workshop 5 - AddingActivities We need to set up the defaults and add the activities

    to the schedule.

    Page 158

    8 - FORMATTING THE DISPLAY8.1 - Formatting the Project Window

    8.2 - Understanding Forms

    8.3 - Formatting the Bars

    8.4 - Progress Line Display on the Gantt Chart

    8.5 - Formatting Columns

    8.6 - Row Height and Show Icon

    8.7 - Format Timescale

    8.8 - Inserting Attachments Text Boxes and Curtain

    8.9 - Format Fonts and Font Colors

    8.10 - Format Colors

    8.11 Line Numbers

    8.12 - Workshop 6 Formatting the Bar Chart.

    Page 159

    8.1 - Formatting the ProjectWindow The formatting of the Project Window is very similar

    to the formatting of the Activity Window and will notbe covered separately,

    Formatting, Filters and Layouts all work in the sameway in the Projects Window as the Activities Window,except one is dealing with projects and not activities.

    Page 160

    8.2 - Understanding Forms

    Unlike many software packages Primavera hassorting and filtering functions in most forms and theprincipals are the same in all of them:

    Clicking in the Resource ID column of the ResourcesWindow take the formatting from hierarchical toalphabetical to reverse alphabetical and back tohierarchical,

    The Assign Successors form has a Filter and Group

    and Sort By option which affect which data and how itis Grouped,

    The Assign Resource form has Columns, Filter andGroup and Sort By option which affect what data isavailable.

    Page 161

    8.3 Formatting Bars

    The bars in the Gantt Chart may be formatted to suityour reporting requirements for display,

    Primavera does not have the option to formatindividual bars as in Microsoft Project. The coloring ofspecific activities may achieved by creating a barstyle (with the desired colors) with a filter to assignthe bar style to select the activities requiring specific

    formatting ,

    At the time of writing this book the author had placeda layout on www.primavera.com.au under Technical

    Papers that has the bar formatting issues that areinherent with the default load of P6 fixed,

    It is suggested that downloading this layout will saveusers a significant amount of formatting time.

    Page 162

    8.3.1 - Formatting the Bars To format the Activity Bars you must open the Bars

    form by :

    Select View, Bars, or

    Click on the Bars Toolbar icon, or

    Right-click in the bars area and select Bars from themenu,

    Each bar listed in the table may be hidden or

    displayed on the bar chart by checking the box in theDisplay column,

    New bars may be added by clicking on the Add iconand deleted by clicking on the Delete icon,

    The bar at the top of the list is placed on the screen

    and then the one below drawn over the top of it, so itwould be simple to hide one bar with a second.

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    Formatting the Bars.... The Name is the title assigned to the bar and may be

    displayed in the printout legend,

    The Timescale option enables the nomination of apredefined bar which is selected from the drop down box,

    Double clicking on a cell in the Filter column opens theFilters form which will determine which activities are

    displayed with the assigned bar format:

    Page 164

    Formatting the Bars.... Negative Float is displayed in a similar way as in

    Microsoft Project and requires another bar in addition to

    the Positive Float bar and both the Timescale andFilter selected as Negative Float,

    The Float bar shows Total Float

    There is no Free Float bar available,

    The % Completebar is linked tothe Activity %Complete .

    Page 165

    8.3.2 Formatting Bars Issues There are a number of issues with the Primavera

    standard bar formatting that need to be understoodso the user may display the activity bars logically,

    The Primavera default formatting is applied byclicking on the Default button in the Bars form,

    In general this Default button should always be

    avoided in all forms as it re-applies the Primaveradefaults destroying any formatting changes youhave made,

    These formatting issues have been resolved in thewww.primavera.com.au_layout ,

    You should consider using thewww.primavera.com.au_layout to create newlayouts resolves many of these issues,

    We will go through these issues now.Page 166

    Float on Complete Activity

    Total Float Bar Issue, by default a Total Float baris displayed on a completed task,

    But the Float value is set to Null:

    Page 167

    Float on Complete Activity To remove this bar set the filter on the Float Bar in the

    in the Bars form to be Not Started or In Progress:

    Page 168

    Float on Complete Activity....

    This is what it should look like now:

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    Free Float Bar

    This may not be easily displayed.

    Page 170

    Baseline Bar Display

    A Baseline Bar is displayed when a Baseline has notbeen set,

    The Planned Dates are being displayed as the BaselineBar,

    Ensure you have a Baseline set before displaying aBaseline Bar.

    Page 171

    Relationships displayed onBaseline Bars By default the relationships are displayed on the

    Baseline bar which is not a normal method ofdisplaying them,

    To remove relationships on the Baseline bar,

    Move the Baseline bars to the bottom of the Bars form:

    Page 172

    Remaining Level of Effort andActual Level of Effort bars

    The activity bar may disappear when a LOE Activity iscreated,

    You should check in the Bars form that both theRemaining Level of Effort and Actual Level ofEffort bars are always displayed:

    Page 173

    Baseline BarsAfter you have moved all the baseline bars to the bottom: There is no Project Baseline Milestone, this will need

    to be added,

    The Project Baseline and Primary Baseline bars areboth narrow yellow bars, the same as the Negative Float,

    It is suggested you make them a different color and putthem as thicker bars on the top and bottom of row 2,

    The change the Baseline Milestone colors to match,

    Change to shape so one may be seen behind the other, and

    Change the descriptions so they make sense,

    There are no Secondary Baseline or Tertiary BaselineMilestones, if you are not using these then delete these bars:

    Page 174

    Text on Bars There is text on many bars and it is difficult to add orremove text from bars with the current configuration,

    It is suggested that text is removed from all bars,except from the Current Bar Labels bar,

    This is done by:

    Clicking on the Bar Labels tab at the bottom,

    Clicking on one bar at a time and using the Deletebutton at the bottom (NOT SIDE) of the screen todelete the text line,

    Change the Current Bar Labels bar filter to read AllActivities, see next slide,

    Now if you display the Current Bar Labels bar thentext will be displayed on all bars and when this bar ishidden then all text will be removed from bars, thusmaking it simpler to add or remove Bar text.

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    Page 217

    10 - ACTIVITY NETWORK VIEW -SUMMARY10.1 - Viewing a Project Using the Activity Network View

    10.2 - Adding, Deleting and Dissolving Activities in theActivity Network View

    10.3 - Adding, Editing and Deleting Relationships

    10.4 - Formatting the Activity Boxes

    10.5 - Reorganizing the Activity Network

    10.6 - Saving and Opening Activity Network Positions

    10.7 - Early Date, Late Date and Float Calculations.

    Page 218

    10.8 - Workshop 8 - SchedulingCalculations and Activity Network

    View We want to practice using the Activity Network View

    and,

    Then you may work through calculating early and latedates with a simple manual exercise which is found in

    your copy of the book this course is based on.

    Page 219

    11 - CONSTRAINTS

    11.1 - Assigning Constraints

    11.2 - Project Must Finish By Date

    11.3 - Activity Notebook

    11.4 - Workshop 9 Constraints.

    Page 220

    Activity Constraint Types

    Constraints are used to impose logic on activitiesthat MAY not be realistically scheduled with logiclinks.

    This module will deal with the following constraintsin detail:

    Start On or After more commonly called anEarly Start constraint and affects theactivities Early Start date,

    Finish On or Before more commonly calledan Late Finish constraint and affects theactivities Late Finish date,

    These are the minimum number of constraints thatare required to effectively schedule a project,

    There are many other types that may be used:

    Page 221

    Activity Constraint Types continuedOther Constraint Types:

    Start On initially sets the Early and LateStart to the constraint date and therefore hasno Total Float, but may develop NegativeFloat,

    Start On or Before more commonly calledan Late Start constraint and affects theactivities Late Start date,

    Finish On initially sets the Early and LateFinish to the constraint date and thereforehas no Total Float, but may develop NegativeFloat,

    Finish On or After more commonly called anEarly Finish constraint and affects theactivities Early Finish date calculation,

    continued..Page 222

    Activity Constraint Types ContinuedOther Constraint Types continued:

    Mandatory Start sets the Early and LateStart dates and prevents float from travellingthrough the constraint,

    Mandatory Finish sets the Early and LateFinish dates and prevents float from travellingthrough the constraint,

    Expected Finish calculates the RemainingDuration of an activity and requires the checkbox in the Scheduling Options form to becheck before it operates,

    As Late as Possible consumes Free Floatand sets the Early and Late date to be as lateas possible but without delaying successor

    activities and does not develop Total Float.

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    Page 301

    16.4 - Progress Spotlight andUpdate Progress

    The Progress Spotlight highlights the activities thatshould have been progressed during the update period,

    The Progress Spotlight function may be used inconjunction Update Progress,

    Update Progress must be used with caution onschedules with progress as it does not work as one wouldexpect and may change actual dates without warning,

    This Update Progress function will set the Actual Startand Early Finish or the Actual Start and Actual Finish tothe Planned Dates values,

    The Planned Dates values may represent irrelevant data,thus your schedule will now have dates set to irrelevantdates,

    It is recommended that this function is not used.Page 302

    16.5 - Suspend and Resume The Suspend and Resume function enables the work

    to be suspended in the past and the activity resumedat a later date in the future

    This enables only one break in an activity,

    Enter the Suspend and Resume dates either in:

    The Activity Details form Status Details tab, or

    In the Suspend and Resume columns:

    Page 303

    16.6 - Scheduling the Project

    At any time, but usually after some or all theactivities have been updated, the project is scheduledfrom the Schedule form by:

    Select Tools, Schedule, or

    Press the F9 key, or

    Click on the icon,

    Select the revised Current Data Date and Time

    from the box:

    Page 304

    Page 305

    16.7 - Comparing Progress withthe Baseline

    You may view any variance using bars or columns:

    Page 306

    16.8 - Progress Line Display onthe Gantt Chart A Progress Line displays how far ahead or behind

    activities are in relation to the Baseline,

    Either the Project Baseline or the Primary UserBaseline may be used for comparison,

    The progress line is formatted using the View, Bar,form, Progress Line tab,

    There are four parameters for the display of theprogress line, and

    Select View,Progress Lineto hide or display

    the Progress Line.

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    Baseline Project and Values

    A Baseline project is a complete copy of a projectincluding the relationships, resource assignments and

    expenses,

    The Baseline values are values against which project

    progress is measured. All these values may be readby and compared with the current project values andshow variances from the original plan,

    A Baseline would normally be created prior toupdating a project for the first time and

    The Primavera Variance columns use Baseline datafrom Baseline Projects to calculate variances.

    Page 380

    21.2 - Understanding the CurrentData Date The Current Data Date is the date that divides the

    past from the future in the schedule. It is not normallyin the future but is often in the recent past due to thetime it may take to collect the information required toupdate the schedule,

    Actual Costs and Quantities/Hours or Actual Workoccur before the Data Date,

    Costs and Quantities/Hours to Complete or Workto Complete are scheduled after the Data Date,

    Actual Duration is calculated from the Actual Startto the Current Data Date,

    Remaining Duration is the duration required tocomplete an activity. The Early Finish date of an in-progress activity is normally calculated from theCurrent Data Date and the Remaining Duration.

    Page 381

    Planned Dates Issues - recap

    The Planned Dates will be displayed as the

    Baseline Bars when the the Admin, AdminPreferences, Earned Value tab is set toBudget values with planned dates,

    The next slide will explain how the options in thepicture below operate:

    Page 382

    Understanding the Baseline Dates,Units and Costs Assume that the schedule in the picture below is to

    be set as a Baseline:

    When you create a Baseline from this schedule, thenwhich values are reported as Baseline Values?

    This is set from the options below:

    Page 383

    Understanding the Baseline Dates,Units and Costs

    At completion values with current dates will show as theBaseline values both the revised At Completion values and theCurrent Dates, which will always be the dates that one wouldexpect to see,

    Budget values with current dates will show as the Baselinevalues the original Budget values and the Current Dates,

    Budget values with planned dates will show as the Baselinevalues the original Budget values and Planned Dates. ThePlanned Dates may be irrelevant dates and this option shouldNEVER be used.

    Page 384

    21.3 - Information Required to Updatea Resourced Schedule Activities completed in the update period:

    Actual Start date of the activity,

    Actual Finish date of the activity,

    Actual Costs and Quantities (Units) consumed or spent on LaborResources, Non Labor Resources, Material Resources andExpenses. These may be calculated by the software or collectedand entered into the software,

    Activities commenced in the update period:

    Actual Start date of the activity,

    Remaining Duration or Expected Finish date,

    Actual Costs and/or Actual Quantities. Only when these are toentered into the software,

    Quantities to Complete and Costs to Complete. Only whenthese are to entered into the software,

    % Complete

    Activities Not Commenced:

    Changes in Logic, Constraints, or Duration, or

    Changes in estimated Costs, Hours or Quantities and

    Add or remove tasks to represent scope changes.

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    Page 451

    25.3 - Setting Up PrimaveraProjects as Sub-projects There are a number of issues to be considered when

    moving to this environment,

    Be aware that Primavera does not have the sub-project options that are found in other products,

    The following functions should be understood:

    How to Open One or More Projects,

    Default Project,

    Setting the Projects Data Dates.

    Page 452

    25.4 - Refresh Data & CommitChanges The File, Refresh Data option is used when two or

    more people are working on the same project,

    It ensures that the latest data is displayed, whichenables one user to see the latest edits made byanother user,

    This includes resetting the Global Calendar if anotheruser changes it,

    The File, Commit Changes option is used to writeany schedule changes to the database.

    Page 453

    25.5 - Who Has the Project Open?

    When a project is opened with Primavera using theFile, Open option the Open Project form has AccessMode options to open the project as

    Exclusive, or

    Shared, or

    Read Only,

    Select Users to open the Project Users form andsee who else has the file open.

    Page 454

    25.6 - Setting Baselines forMultiple Projects When multiple Projects are Baselined in P6 the end

    result is not desirable when a project is Restored,

    Relationships are created between both the originalprojects and the Baselined projects and neitherRestored baselines or Current projects will calculatecorrectly,

    Therefore if you wish your baseline projects tomaintain the relationships to other baselined projects

    that are baselined at the same time but not to thecurrent project when it was baselined then you must:

    Open the Projects Window,

    Copy the multiple projects in this view,

    Then set the baselines using the Convert anotherproject to a new baseline of the current project.

    Page 455

    Multiple Project Baseline The picture below displays how relationships are created

    when the projects are Baselined together using theoption of Save a copy of the current project as a

    new baseline:

    Page 456

    Multiple Project Baseline The picture below displays how relationships are created

    when the projects are Baselined together using theoption of Convert another project to a new baseline

    of the current project:

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    Page 475

    27.3 - Earned Value P6 has a field titled Performance % Complete

    which is used to calculate the Earned Value for eachactivity,

    In P6 there are some options for calculation of thePerformance % Complete for all activities in eachWBS Node which is, in turn, is used to calculate theEarned Value:

    The defaults are set in the Admin, AdminPreferences, Earned Value tab,

    The options are managed at WBS Node value for allactivities assigned to a WBS Node, and each WBS Nodemay have different values,

    Open the WBS Window, Earned Value tab to see theoptions which are mainly self-explanatory.

    Page 476

    Earned Value

    Example of the Calculation of the Earned Value:

    Page 477

    27.4 - Actual Costs

    These are the costs actually incurred in performingthe work,

    Actual Costs are often calculated from the amountpaid plus accruals,

    Actual Costs and Actual Units may be recorded inPrimavera and displayed in two methods:

    The total to date, or

    Calculated from the Financial Periods values whenPeriod values are stored.

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    27.5 - Estimate to Complete

    P6 has two separately calculated estimate tocomplete fields:

    Estimate to Complete from Resource and Expense Unitsand Costs, usually titled Remaining Costs orRemaining Units and

    Estimate to Complete from P6 Earned ValueCalculations, titled Estimate to Complete (costs) orEstimate to Complete Labor Units,

    NOTE: It is very important that users understand the

    differences between these two fields and know whichthey are using and displaying.

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    27.6 - Activity Usage S-Curves

    The instructor will step through the options:

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    27.7 - Sample Graphical S-Curves Remaining and Late

    Remaining curves aredrawn from the zeropoint, and

    Traditional EV S-Curves.

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    P6 VERSION 8.3 SAMPLE

    POWERPOINT SLIDES 81

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    27 - EARNED VALUE MANAGEMENTWITH P6 - SUMMARY 27.1 - Performance Measurement Baseline

    27.2 - Planned Value

    27.3 - Earned Value

    27.4 - Actual Costs

    27.5 - Estimate to Complete

    27.6 - Activity Usage S-Curves

    27.7 - Sample Graphical S-Curves.

    Page 482 TCC0205-TRG-TM-SP10\A2

    Review Expectations

    Any questions,

    Complete Feedback Sheet,

    Have we met your expectations?

    Page 483

    Database Cleanup at end ofcourse, if required:Please could you delete all:

    User Filters

    User Layouts

    The resources created but NOT yourResource node

    Your projects.

    Page 484

    484

    Thank you for attending