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Chapter 03: Financial AccountingExercise 03-01: Review Master Data

Multi Company CodeVersion 3

Rev: 12/19/2011

General Notes and Information

It is strongly recommended that you read through the entire exercise prior to starting. Not allinstructions can be provided in a linear manner.

The following symbols are used to indicate important information, as described below: An arrow highlights an important instruction that must not be overlooked. A pencil prompts you to write down an important piece of information.

Each student or group will be assigned a unique two-digit identifier . This identifier is used in allexercises to uniquely identify your data. Whenever you see ## in these exercises, replace it withyour identifier.

Always work with your data.

Business Process Overview

The financial accounting process allows GBI to pay vendors for services and materials acquired.This process can be used to pay for liabilities that GBI has incurred due to normal operations.

This exercise will show you how to review both General Ledger accounts and Profit & Lossaccounts.

Exercise Prerequisites

There are no prerequisites.

Introduction

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Chapter 03, Exercise 03-01, Revised: 5/18/2012 Page 2 of 7

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Exercise Workflow

Exercise Deliverables

Deliverables are consolidated into one worksheet at the end of this exercise. For this exercise youwill need the following deliverables.

In the System: View GL Account Bank View P/L Account Supplies Expense.

On Paper:

Answers to the Questions

You may be assigned additional deliverables. Make certain to check with your instructor.

Review BSAccounts

Review P/LAccounts

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In this step, you will view the Bank account in the General Ledger. The General Ledger displaysthe current balance of the account, as well as the individual transactions.

Step 1.1: Navigate to the transaction to review balance sheet account.

Q1: What is the transaction code to view a balance sheet account:

Step 1.2: In the Edit G/L Account Centrally screen enter the following information:

Field Name Data EntryG/L Account Code for the Bank AccountCompany Code Code for your GBI US

Hint: To search, place the cursor in the field, and click .

When searching for the Bank G/L Account, make sure you enter your GL## in the Chart ofAccounts field and change the Maximum No. of Hits to 5,000.

(ENTER)

Q2: What is the G/L Account number for the Bank Account:

Type/Description tab

Q3: What is the Account Group:

Review BSAccounts

Review P/LAccounts

Step 1: Review Balance Sheet Account (Bank)

Navigation

Accounting Financial Accounting General Ledger Master Records G/L AccountsIndividual Processing Centrally

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Control data tab

Q4: What is the Account Currency: Q5: Is posting to this account without tax allowed: Q6: What does the Tax Category E0 stand for (Hint: To look up possible entries, press F4

button while having your cursor in the tax category field):

Q7: What does the Sort Key 003 sort the accounts by: Q8: What is this Bank account sorted by:

Create/Bank/Interest tab

Q9: What is the field status group: Q10: Is this account relevant to cash flow: Q11: Are postings to this account done automatically:

Key word/translation tabQ12: What are the language keys defined for this account: Q13: Why do we have those particular languages defined for GBI:


In the System: Display the GL Bank Account

On Paper:


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In this step, you will view the Supplies Expense account in the General Ledger. The GeneralLedger shows the current balance of the account, as well as the individual transactions.

Step 2.1: Navigate to the transaction to review profit and loss accounts.

Q14: What is the transaction code to view a profit and loss account:

Step 2.2: In the Edit G/L Account Centrally screen enter the following information:

Field Name Data EntryG/L Account Code for the Supplies ExpenseCompany Code Code for your GBI US##

Hint: When searching for the Supplies G/L Account, make sure you enter GL## in the Chartof Accounts box and change the Maximum No. of Hits to 5,000.

(ENTER)

Q15: What is the G/L Account number for the Supplies Expense:

Type/Description tab

Q16: What is the Account Group:

Q17: List five other Account Groups available: Control data tab

Q18: What is the Account Currency: Q19: Is posting to this account without tax allowed:

Review BSAccounts Review P/LAccounts

Step 2: Review Profit and Loss Account Supplies Expense

Navigation

Accounting Financial Accounting General Ledger Master Records G/L AccountsIndividual Processing Centrally

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Create/Bank/Interest tab

Q20: What is the field status group: Q21: What does the field status group determine (Hint: To look up definition, press F1 button

while having your cursor in the field status field):

Q22: What is the ZREV field status group (Hint: To look up possible entries, press F4 buttonwhile having your cursor in the field status group): Q23: What is the B1 Planning Level: Q24: What are Planning Levels used to control:


In the System: Display the cost center report

On Paper:


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Name(s):_________________________________ Course & Section: _______________________ Identifier: _______________________________ Client: __________________________________

Q1: What is the transaction code to view a balance sheet account: Q2: What is the G/L Account number for the Bank Account: Q3: What is the Account Group: Q4: What is the Account Currency: Q5: Is posting to this account without tax allowed:

Q6: What does the Tax Category E0 stand for (Hint: To look up possible entries, press F4 button while having your cursor in the tax category field): Q7: What does the Sort Key 003 sort the accounts by: Q8: What is this Bank account sorted by: Q9: What is the field status group: Q10: Is this account relevant to cash flow: Q11: Are postings to this account done automatically: Q12: What are the language keys defined for this account: Q13: Why do we have those particular languages defined for GBI: Q14: What is the transaction code to view a profit and loss account: Q15: What is the G/L Account number for the Supplies Expense:

Q16: What is the Account Group: Q17: List five other Account Groups available: Q18: What is the Account Currency: Q19: Is posting to this account without tax allowed: Q20: What is the field status group: Q21: What does the field status group determine (Hint: To look up definition, press F1 button

while having your cursor in the field status field): Q22: What is the ZREV field status group (Hint: To look up possible entries, press F4 button

while having your cursor in the field status group): Q23: What is the B1 Planning Level: Q24: What are Planning Levels used to control:

Attachment 1: Exercise Worksheet

Documents

1.3 - Master Data V1 JB