1249 S. VINNELL WAY, SUITE 108BOISE, ID 83709

PHONE: 877-471-2262FAX: 208-947-3799

Email: casual_pay@blm.gov Website: http://www.nifc.gov/CPC/index.htm

The principal mission of the Casual Payment Center (CPC) is the delivery of excellent customer service in the cost effective and prompt processing of payment of casual hires for the Bureau of Indian Affairs (BIA), Bureau of Land Management (BLM), National Park Service (NPS) and the US Fish and Wildlife Service (FWS).

Mission Statement

The Casual Payment Center Staff

Kristy Valentine- BLMCenter Manager

Sandra Braseth-BLM

Assistant Center Manager

Amber Derby-BIAGovernment Lead

Janet Cahill-NPSGovernment Lead

The Casual Payment Center is an Interagency Office consisting of four Government staff members.

During the peak season, the staff includes between 30 – 40 contract staff members (dependent on workload).

R E G U L A R B U S I N E S S H O U R S :M O N D AY – F R I D AY 0 7 3 0 M T – 1 6 0 0 M T

P E A K S E A S O N H O U R S ( D E P E N D E N T O N W O R K L O A D ) : M O N D AY – F R I D AY 0 7 3 0 M T – 1 7 0 0 M TE X T E N D E D H O U R S T O I N C L U D E E V E N I N G S , S AT U R D AY S , S U N D AY S A N D / O R H O L I D AY S O N A N A S N E E D E D B A S I S W I T H A N E M P H A S I S O N P R O C E S S I N G T I M E S H E E T S .

CPC Hours of Operation

Customer Service Provided by the CPC

Incoming Calls:Payment StatusAddress ChangesDirect Deposit set upLost Check inquiriesEmployment

VerificationW-2 inquiriesDatamart Reports

Forms Retained at the CPC:

Federal & State Tax Forms (W-4, State Tax, & Tribal Exemption Forms)

Direct Deposit Forms, Removal of Direct Deposit, and Address Change Forms

OF-288’s submitted for payment

National Business CenterPayroll Operations Division (POD)

Customer service provided by POD:• Child Support• Tax Levies• Garnishments• W-2 Disbursement

Customer Service contact numbers for Garnishments

Numbers are split up by the First Letter of the Casual’s Last Name:

First Letter of Last NameA-B (303)969-5665C-F (303)969-7305G-H (303)969-7483I-L (303)969-7308M-P (303)969-7306Q-S (303)969-7310T-Z (303)969-6341

Toll Free (800) 662-4324 (will be transferred)

Please help us protect the integrity, security and confidentiality of

Privacy Act information.

Sending Emails to the CPC:Please remember Personally Identifiable Information (PII) should not be sent via email.

PII includes: Name, Social Security Number (including last four), Address, Bank Account information, Phone Number, Email Address, Date of Birth, etc.

Social Security Numbers are confidential information and are protected by the Privacy Act of 1974.

Federal Form W-4• We do not use the worksheet on the form, only the information below the dotted line will be used for input.

• Exemptions expire on February 16, 2012. Taxes will default to Single/Zero upon the expiration date unless a current form is received.

• If blocks 3, 5, & 7 are not properly filled out, taxes will default to Single/Zero.

• The address must be the casual’s mailing address not the physical address.

The Federal W-4 may be used for State Taxes. In order to update both Federal & State taxes, “State” must be indicated on the form.

Correctly completed W-4 claiming Exempt

Form requirements to claim Exempt:

• Complete and legible first and last name.

• Complete and legible mailing address including city, state, and zip code.

• Legible 9 digit social security number.

• A marital status must be checked.

• “Exempt” written in block 7.

• Blocks 5 & 6 must be blank.

• Form must have a current year signature date.

Smokey Bear 01/08/11

Block 3 -Marital Status is filled in.

Block 5 is left blank.

“Exempt” is written in Block 7.

Current Year signature date.

Direct Deposit Form

• All fields must be legible and accurate.

• Account information must be entered in the proper fields. We do not accept voided checks in lieu of a completed form.

• If the form is incomplete or illegible, the casual’s profile won’t be updated and the form will be sent back. If a correspondence address is present in the system, payments will be sent as a Treasury check until a corrected form is received.

Smokey Bear

118 W Smokey Bear BlvdCapitan NM 88316502 000 0000

000 00 0000

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987654321

Smokey Bear

01/08/11

Critical Fields to Review for accuracy

Social Security Number, Name, and Address is current, complete and legible.

State followed by the 3 digit unit identifier for the location of hire.

Only “Casual” should be checked when submitting time to the CPC.

Critical Fields to Review

Top Portion of the OF-288

Column Header Portion of the OF-288

BIA Example

BLM Example

FWS Example

NPS Example

Ensure the FireCode in block 3 doesn’t conflict with the FireCode listed in the Accounting Code.

The Position Code must correspond with the AD Class listed in the AD Pay Plan.

Critical Fields to Review

Date & Time Portion of the OF-288

This field is calendar year and should correspond with the work dates.

Staff at the CPC cannot make changes to dates or start & stop times.

For time past midnight (i.e. 2430), enter up to 2400 for the current day and 0030 for the next day.

Time must be submitted in Military time and entered in 15 minute increments.

The minimum compensable time allowance for each work period is 2 hours.

Critical Fields to Review

To submit Guarantee time: Ensure the actual hours worked are indicated and the remaining balance is clearly marked on a separate line.

Guarantee

Remarks, Commissary, Time Officer Signature Portion of the OF-288

Critical Fields to Review

The Time Officer Signature must be an original signature and preferably a color of ink other than black.

Indicate if the casual is “Unavailable for Signature”.

Enter the date, item, and amount for each commissary item. Commissary must be listed on the OF-288, it will not be taken from an attached commissary sheet.

The remarks section can be used for the cost code, justification, and any additional information needed on the OF-288.

BLM Approved Cost Codes

FUNCTIONAL AREA(15 digit)

Sub-Activity(9 digit)

ABC(6 digit)

WBS(12 digit Work Breakdown Structure) Pay Code

LF20000SP. HU0000 L.F.SP.XXXX0000 Suppression 010LF20000SP. HU0000 L.F.SP.XXXX0000 Wildland Fire Use 010LF20000SP. HT0000 L.F.SP.AZA10000 Training / Instructor 016 / 017LF20000SP. HT0000 L.F.SP.MEAL0000 AFS Dining Hall Deductions 56ALF20000SR. HT0000 L.F.SR.XXXX0000 Severity 010LF20000ES. JS0000 L.F.ES.XXXX0000 Emergency Stabilization 010

LF31020NW. JM0000 L.F.HF.XXXX0000 Hazardous Fuels – Non-WUI, Prescribed Burn (RX) 013

LF31010WU. JW0000 L.F.HF.XXXX0000 Hazardous Fuels – WUI, Prescribed Burn (RX) 013

LF6900000. XX0000 LR.RF.RX1XXX00 Reimbursable Code (Multi Yr) 010LF6900000. XX0000 LR.RF.R11XXX00 Reimbursable Code (Single Yr) 010LF6910000. HU0000 L.R.RF.R11XXX00 FEMA Reimbursable – Fire 010

LF6910000. NY0000 L.R.RF.R11XXX00 FEMA Reimbursable – Non-Fire 010

L97100000. RD0000 L.X.SS.00000000 Quarters Deductions 55A

EXAMPLE COST CODES AS SEEN ON OF-288 Pay CodeLLID990300 LF20000SP.HU0000 L.F.SP.XXXX0000 Suppression 010LLID990300 LF20000SP.HT0000 L.F.SP.AZA10000 Training / Instructor 016 / 017LLID990300 LF20000SR.HT0000 L.F.SR.XXXX0000 Severity 010LLID990300 LF31020NW.JM0000 L.F.HF.XXXX0000 Hazardous Fuels – Non-WUI 013LLID990300 LF31010WU.JW0000 L.F.HF.XXXX0000 Hazardous Fuels – WUI 013LLFA340000 LF6910000.HU0000 L.R.RF. R11XXX00 FEMA Fire 010

CALENDAR FIVE-YEAR

YEAR 2010 AVERAGE

TOTAL NUMBER OF CASUALS 2 ,190

2 ,307

TOTAL NUMBER OF PAYMENTS 5 ,399

6 ,557

TOTAL GROSS AMOUNT $10,268,969

$11,521,584

BLM – CPC Processing Totals

PAYROLL RECORDS ARE MAINTAINED ON A CALENDAR YEAR BASIS AS OPPOSED TO FISCAL YEAR

Calendar Year Payroll Records

APPROVING OFFICIAL BATCH MEMO

Date: ________________________ Unit Batch Number*: __________________________________(*Example: NM-BAP-2011-001)

•Batch Number – Make the number unique by adding the year to the unit batch number (Example: NM-BAP-2011-001) starting each January•Datamart Reports – Fire Reports are created on a calendar year basis•Casual Files – Records are stored on a calendar year basis

Please visit our website to help with your hiring

needs.

http://www.nifc.gov/CPC/index.htm

Things that can be found on our webpage:

CPC Contact InformationCurrent Hours of

OperationAnnual Reports

PublicationsProcedures

FormsAD Pay Plans

Agency MemosHiring Documents

Links

Not finding what you need? Please feel free to call us to help navigate through……or send us an email with comments or suggestions for the webpage.

We would like to invite you to

come visit us…..Come for a tour, or even a detail

to meet us and get a better understanding of the Casual

Payment Center.

To detail at the CPC, you will

need prior approval from both

the CPC Manager and your

National Lead. To get the

process started, you will find

the CPC Detailer Form on our

webpage under Forms. We look

forward to meeting you!

We strive to provide excellent customer service!