THESIS ABSTRACT

Title : Student Council Voting System for Liceo de Calamba

Proponents : Riza Mysty F. Monroy

Frederick Tan

Ivan Isaiah C. Nido

Irvin Yshmael C. Nido

Sydney Baluyot

Jp Morales

Degree : Bachelor of Science in Information Technology

School : AMACC Calamba Laguna

Student Council Voting System for Liceo de Calamba has the greatest potential for

making election more convenient and accessible, it also presents major concerns surroundings

the verifiability and security given the overall vulnerability of the system environment. Having

implementation of this will be a big help in different schools such as Liceo de Calamba. It simply

satisfies the school in promoting the information technology as a powerful tool for transaction

processing in today’s generation’s needs.

The primary concept in conducting the study is to design and develop a Computerized

Voting System that will automate and integrate the voting process at Liceo de Calamba.

CHAPTER I

INTRODUCTION AND ITS BACKGROUND

Introduction

Student Council Voting System for Liceo de Calamba is a name for new strategy, a

blueprint for electing office in Student Council for the next decade. It’s actually even more than

that. The Information & Communication Technology’s commitment to remain at the top of the

rapidly changing world and give us the tools to address the needs of tomorrow’s computing

Student Council Voting System for Liceo de Calamba is software for electing officer accurate

application, like many others. It also happens that the Student Council Voting for Liceo de

Calamba is easiest to use, most adaptive and responsive software. In the world of computing

however things change very fast, including languages at some point, they either die, or they

evolve something new.

The Student Council Voting System was software designed primarily for developing

election applications. It was simple software, because it managed to secure the ballots and

performed quick counterbalance. A major problem of CSC is they spend much on office supplies

such as pentel pens, manila paper, and bond papers to be used in preparing the ballots and in

tallying the votes. All section mayors need to tally the votes of the students and together with

their respective adviser. The proponent had to redesign the existing election system. The

traditional way just didn’t belong in the semi-computerized. The Student Council Voting System

is not a Student Council’s traditional way of voting system; it’s drastic departure from the

existing system. It is designed to take us through the novice user of the proposed software and it

is designed as user friendly environment to know abruptly the command or syntax of the

software and user will have not to invest their time and effort to learn it. This software is the

latest versions of voting system to protect Student Council polling officer from scary details.

Background of the Study

Technology has taken a big leap forward in 21st century, with computer programs,

electronics upgrading by the month & even by the day. Technology has influenced & greatly

simplified almost in every aspect of a student’s life today. It is amazing what technology has

done to the society and how dependent have become on it. Having computers in the workplace

has enable the business to more efficiently and has contributed in having on all around better

businesses, using computers cut down   our work time, it don’t have to write everything out by

hands or type out on typewriters. This increase in usage of computer proves that computers have

affected every aspect of lives and have become one of the necessities. Many developers have

contributed to such an advancement and widespread of computer technology.

The Liceo de Calamba was established in 1979 to provide students with quality education

through the process to contribute towards the formation of able professionals and future leaders

of this country especially committed to vital contemporary issues. Moreover, the school

enhances the students to achieve a dynamic intellectual, spiritual, moral and cultural life in the

advent of scientific and humanistic discipline in God-fearing environment of the member of the

academe.

The Voting System of Liceo de Calamba is a crucial task during the Election period

every semester because it is manual and time consuming activity. The manual voting system

requires diversity of information such as Administrator, Electoral Board, Voters and censorious

though to create a good electronic voting system. In this situation, the institution need a voting

system with no hassle and no sophisticated logic structure to reduce the manual procedure of task

and to prevent human error for someone to prepare the SSC election each year.

Every year when the new academic year starts, handling down this election of Student

Supreme Council structure is a time consuming process.

The institution is upgrading its facilities along the power of technology; like the most in

demand gadget in this time, the computers. But some of the office works are still being done

manually like the voting system during election. In this case the researchers were challenged to

create an electronic voting system.

Problem Definition

General Problem

The main problem of the study is how to design and develop a Student Council Voting

System for Liceo de Calamba which will manage the voting process more convenient.

Specific Problem

1. How to create a system that can count votes easily?

2. How to design a system that can lessen tension and exhaustion on the part of the committee

members that may result of errors in the counting?

3. How to develop a system that can facilitate early proclamation of winners?

Objective of the Study

General Objective

The general objective of the study is to design and develop a Student Council Voting

System for Liceo de Calamba which will manage the voting process more convenient.

Specific Objective

1. To create a system that can count votes easily.

2. To design a system that can lessen tension and exhaustion on the part of the committee

members that may result of errors in the counting.

3. To develop a system that can facilitate early proclamation of winners.

Significance of the Study

It is important to the school to have their own voting system in order for them to process

faster, more efficient and accurate services.

The following groups of people will benefit on the result of the study and on the Student

Council Voting System for Liceo de Calamba:

The LDC Registrar’s Department - Through this proposed system the Registrars department

can easily access the information needed in just a fraction of minutes and reports will be done

without wasting time.

Office of Students Affair (OSA) - The client will benefit from this proposed system by

minimizing the time they are consuming in storing new past information about the candidates

and newly elected officers. It will also serve as an archive for future use.

Voters - The students will benefit from this system because it will provide them an easy and

much more time consuming voting process. The order students will also have less time in

waiting for their turn to vote. With this, in approximate time for voting, voters should be ready in

a quick voting procedure.

Researchers - After completing the research study, the researchers will obtain additional

knowledge and enhance their skills in designing, developing and implementing an original

version of computer-based system. Furthermost, the researchers will become one of the

contributors in the body of knowledge concerning with the aspects if high technology.

Scope and Limitations

Student Council Voting System for Liceo de Calamba is designed and developed by the

researcher only for Liceo de Calamba.

The proposed system focuses on manipulating data record found on its database that can

be used for accessing, retrieving and monitoring of transaction being done on the voting

processes. The proposed system includes commands for adding, saving, editing necessary

information and deleting of unnecessary information and provides file maintenance, business

transaction, viewing and modifying of records. This system she should be manipulated by the

server. The server is the one who registers to the voters including the student number that

recognize as password. After the voting procedure, the voter itself click the submit button and

will automatically enter to the server that counted as vote of an individual. There is only vote for

the position of President, Vice President, Secretary, Treasurer and Representatives of every

course but there are two votes will cast in the position of Auditor and P.R.O. If voters will not

follow the rules, automatically it will appear error.

The automation of the proposed election system shall yield greater efficiency. A large

number of voting population can cooperate in the automated election because the use of

computer shall enable the student to vote simultaneously at the very short period of time

allowing other students to vote also.

Limitations

Simply voting will not be able for any damages incurred in connection with the use of

voting system. This includes any direct, indirect, and consequential of incidental damages that

may arise from the use of voting system, the failure or the termination of the access to voting

system of interruption of transmission. Simply polling will not be liable for any harm or loss

arising from unauthorized access to data, information or transmission, including but not limited

to tangible or intangible loss of data or information.

.

Definition of Terms

For better understanding of the study, the following technical and conceptual terms were

used and defined to serve as a reference to the readers and researchers.

Techinical Terms

Database. A collection of information organized in such a way that a computer program

can quickly select desired pieces of data. (Eugenio, 2007)

Mysql. “Sequential Query Language”, officially, but also commonly is the world’s most

used relational database management system that runs as a server providing multi-user access to

a number of databases. (Flor, 1998)

Ajax. “Asynchronous JavaScript and XML, group of interrelated web development

techniques used on the client-side to create asynchronous web applications. (Dominguez, 2000)

Non- Technical Terms

Ballot.It is a device (originally a small ball- see blackball) used to record choices made

by voters. Each voter uses one ballot, and ballots are not shared. (Manaog, 2009)

Referendum. It is a direct vote in which an entire electorate is asked to either accept or

reject a particular proposal (also known as a plebiscite or a ballot question). (Dimatulac, 2005)

Student Body Council. It is the highest organization in Liceo de Calamba High School

Department that leads the students in different aspects of their studies in school. (Estrada, 2009)

Voting System. It is a method by which voters make a choice between options, often in

an election or on a policy referendum. (Delin, 2010)

Acronyms

VB- Visual Basic

RAD- Rapid Application Development

SQL- Structured Query Language

CHAPTER II

MATERIALS AND METHODS

Methods used in Developing the System

RAD (Rad Application Development) is a concept that products can be developed

faster and of higher quality through Gathering requirements using workshops or focus groups,

Prototyping and early, reiterative user testing of designs, the re-use of software components, a

rigidly paced schedule that defers design improvements to the next product version, and less

formality in reviews and other team communication.

In rapid application development, structured techniques and prototyping are especially

used to define user’s requirements and to design the final system. The development process starts

with the development of preliminary data models and business process models using structured

techniques. In the next stage, requirement is verified using prototyping, eventually to refine the

date and process models. These stages are repeated iteratively; further development results in ‘a

combined business requirements and technical design statement to be used for constructing new

systems.

Requirements Planning – In this first phase the proponents define the solution what to build

system, how to build it and when will it be implemented. During this phase the proponents share

each own ideas and opinions to make a good decision for the development of the system. The

proponents create the solution architecture design to emphasized and analyze the flow of the

proposed system. Each of the proponents has their own specific task and responsibility.

User Design – The second phase the researcher devoted to designing the proposed system.

Designing all the aspects of the system from input to output screens to reports, database and

computer processes. Provide the specifics of the system have designed either a model or as

detailed documentation, to guide for designing the proposed system.

Construction – In this third phase the proponents construct all the gathered information that

would help to completely make proposed system. By using diagrams and solution architecture

design the system analyst use this tools to undertake involves analyzing system needs. A careful

study of current systems, manual and computerized, that might be replaced or enhanced as part

of this project.

Implementation – In this fourth phase the programmer was specified the system into working

system that is tested and then put into use. Implementation includes coding, testing and

installation. During coding, the programmers write the program to make up the system. During

the testing, programmers and analysts test individual the entire system in order to find and

correct errors. And lastly, installation of the new system becomes a part of the daily activities of

the organization.

Model used in Developing the Software

Use Case Diagram – the proponents defines the interaction between external actors and the

system under consideration to accomplish a goal. Actors must be a person, a company or

organization, a computer program, or computer system- hardware, software, or both. It is a list of

steps, typically defining interactions between roles.

Activity Diagram – the researcher was decided to present the graphical representations of

workflows of stepwise activities and action with the support for choice, iteration and

concurrency. It is activity diagrams which constructed from a limited number of shapes,

connected with arrows.

Database Schema – the developers was defines the structure and content in each data element

within the structure.

Context Diagram – the researcher includes the central process that subsumes everything inside

the scope of the system. It shows how the system will receive and send data flows to the external

entities involved.

Tools and Technologies used in developing the system

A software GUI tool created to tend to the needs to the end users and to provide accurate

discount computations per item in stock using hardcoded predefined discount amounts which

was designated by the client himself prior to the start of the software development process. These

are the following technologies used in the development of the system’s functions. Microsoft

Access 2008 is used in the programming of the system functions. Microsoft Access 2008 is used

as the database management medium that acts as the storage of the data stored in the system. The

software is compatible to run on Windows XP, Vista and Windows Seven Operating System.

CHAPTER III

RESULTS AND DISCUSSION

Use Case Diagram

Figure 1.0 Use Case Diagram of the Proposed System

Student Council Voting System for Liceo de Calamba

Voters Registration

Delete info of Student & Candidate

Save info of Student & Candidate

Update info of Student & Candidate

Search info of Student & Candidate

Input info of Candidate

Voting for the Candidates

Log out

VoterAdmin

User Log in

View Reports

In figure 1 show all process of the proponents proposed system. And it has only two

actors, the voters/students who use the system to take a vote and administrator who manages the

settings and keep the security of the system. The administrator can do seven processes using the

proposed system and students can perform three processes in the system. Both actors have only

two same process such as voting and login process. The administrator can save and add the

student information by their ID. Also the administrator can edit the information of each student if

there are having problems with their records. Administrator can also view all the results of the

student. And for the student part is to take a vote to the proposed system. Student can choose

candidates that they want in every party lists.

Use case diagram are behavior diagrams use to describe a set of actions (use case) that

some system or system (subject) should or can perform in collaboration with one or more

external users of the proposed system (actors). Each use case should provide some observable

and valuable result to the actors of the system.

Context Data Flow Diagram of Proposed System

Figure 1.2 Context Data Flow Diagram of Proposed System

In figure 1.2 shows the process of voting system. And it has three entity types, the voter,

and candidate to take a vote. The administrator can view the information of both candidates and

voters. Also the administrator can view the result of the election.

VoterCandidate

0

Student Council Voting System

Admin

View Results

Voter’s Information Candidate’s Information

Activity Diagram

The following figures are the detailed Activity Diagram of Student Council Voting

System presented in use case diagram.

Figure 2.1 Activity Diagram of Administrator Login

The figure 2.1 shows the administrator has the accessibility to use the system. The Login

in process must the first to apply with the use of their username and password.

User Log in

Error Message

Verify Username

&Password

Show Administrator Account

Invalid Username/Password

Correct Username/Password

Figure 2.2 Activity Diagram of Student Registration

The figure above shows the student registration and administrator has plays the important

role in the system, because he/she gives the privileges to create a student account.

Fill up Registration

Student Registration

Save Record

Successfully Registered

Incomplete

Verify

Registration

Figure 2.3 Activity Diagram for Editing the Student info

In figure 2.3 shows that the administrator can edit the student information. If

typographical error is happen during the registration of the student information, the

Administrator has the accessibility to edit student information.

Figure 2.5 Activity Diagram of View

Student Vote Result in Student Council Voting System

In figure 2.4 shows that the administrator has the ability to view the student’s information

and vote result.

Search Records by student ID

Edit Information

Edit Successful

Save Record

Search Student Information

View Student Vote Result

Figure 2.5 Activity Diagram of Student Confirmation

In figure 2.5 shows the verification of the student and check to the database if they are

already fill up the registration. And the student can proceed to vote if it is confirmed.

Student Confirmation

Check to Database

Verify Registration

Confirm if the student has already vote

Error Message

Proceed to Vote

YE

NO

YE

Figure 2.6 Activity Diagram for Voting of Student

In figure 2.6 the student must select whom candidate they want to vote. After selecting a

candidate in every position the system will compute the votes. And the records of the candidates

will be save.

Select Candidate

Submit Vote

Done

Compute Votes

Save Record

Figure 2.8 Activity Diagram of Student Confirmation

In figure above, the user must log out to the system after voting. In every login in the

system there will be a log out.

User Logout

Verify

Registration

User Logout

User Logout

YES

Database Schema

VoterInfo

Student noPasswordFirstnameLastnameSchoolYearYearlevelCourse

CandidatesInfo

PositionPartylistFirstNameLastNamePhotoCourse

Admin

Username

Password

Figure 3.0 Database Schema

Result

Table 1.1 Database Structure of TblVoter

TABLE NAME:TBLVOTERDESCRIPTION:RECORDS OF ALL THE VOTERSFIELD NAME DATA TYPE REMARKSStudent no Varchar(20) Student number of studentFirstname Varchar(20) Fields containing First name

of each studentLastname Varchar(20) Fields containing Last Name

of each studentSchoolYear Varchar(20) Fields containing School

year of a studentYearlevel Varchar(20) Fields containing Year level

of a student

Table 1.1 shows the information of the voters in Liceo de Calamba. It includes the

Student no, FirstName, Lastname, SchoolYear, Yearlevel and has a data type which is

varchar(20).

Table 1.2 Database Structure of tblCandidatesInfo

TABLE NAME: TBLCANDIDATESINFODESCRIPTION:RECORDS OF ALL THE CANDIDATESFIELD NAME DATA TYPE REMARKSPosition Varchar(20) Fields containing the Position

of the candidatesPartylist Varchar(20) Fields containing the Partylist

of the candidatesFirstName Varchar(20) Fields containing the First

Name of the candidatesLastName Varchar(20) Fields containing the Last

Name of the candidates

Table 1.2 shows the information of the candidates in proposed system. It includes field

name such as Position, Partylist, FirstName, LastName and has a data type which is Varchar(20).

Table 1.3 Database Structure of tblAdmin

TABLE NAME: TBLADMINDESCRIPTION: RECORDS OF ADMINFIELD NAME DATA TYPE REMARKSUsername Varchar(20) Fields containing the User name

of the adminPassword Varchar(20) Fields containing the Password of

the admin

Table 1.3 shows the username and password of the admin in the proposed system to

access the proposed system. It has a varchar(20) data types. Administrator has the capability to

view the records of the voters and candidates list.