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110802-QC&CMmanual (draft)
Dam Safety and Water Resources Planning Project (DSWRPP)
Quality Control & Construction Management Manual
Background
Construction work of DSWRPP has to be done to quality as per the
technicalspecifications issued at the tendering stage. Technical
Specifications are generally
explicit and sometimes are implicit. This is because of the
difficulty in specifically
covering all the aspects intended in writing a specification.
Starting with what is availableit is the talent and the competence
of the Engineer to bring out a satisfactory project.
What is given below are explicitly stated requirements in the
contract, sometimes
interspersed with what is implied therein, for proper Project
Management. These may
also be very useful documentation in future for defect
identification & correction, dispute
resolution etc. In the past site visits of ISC staff these have
been presented to site staff intheir communications. It was felt
that compiling these in a concise form will be useful to
Engineers staff in particular and in general to senior
management involved.
Summary
1.1 Program, Cumulative Monthly Program/Progress (S curve) &
updated Program.The Contractor has to submit a Construction Program
(CP) for the Project within 14 days
of signing of Contract. This has to be submitted to the Project
Manager (PM) in writing.
PM will make his comments on this Program to the Site Manager
(SM). This may beacceptance of the Program or other comments which
may be calling for clarifications in
some areas and expressing his disagreement in some other areas,
if it is the case, in his
opinion. After to & fro communication agreement will be
reached between the twoparties about the acceptable Construction
Program. Unless and until this Program is
officially revised, basis for all communications and other
functions/activities on the
Project will be the initial CP.
For the purpose of monitoring the overall progress of the
Project, an S curve has to beprepared based on the above Program.
This again has to be prepared by the SM and
submitted to the PM. After a similar process as in producing the
Construction Program an
S curve for the Project will have to be agreed between PM
&SM. Just like in the case of
Construction Program, until and unless the S curve is revised
this will be the basis forassessing the overall progress of the
Project. S curve can be prepared either manually or
using a suitable computer software.
The Contractor has to update the Construction Program (called
updated Program -UP)
every 84 days after the previously adopted Program following a
similar process as statedearlier. However if there is no
appreciable change in the scope of work or any other
applicable factor the previous program can be continued with the
agreement of the PM.
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A copy of the adopted Program & S curve will have to be
included in the Monthly
Progress Report (MPR) to be submitted by the Contractor.
1.2 Meetings & minutes of meetingsAt the early stages of the
Contract (say first month or so) meetings can be held between
PM & SM and agreement for general dates and times for
routine and other meetinsg canbe reached. These may be Monthly
Progress meetings, weekly meetings etc. and once
reached they should be adhered to unless there is a compelling
reason.
Notice of monthly progress meetings (MPR) or any special
meetings will have to becirculated among relevant parties at least
1 week ahead so that everybody can plan his/
her activities.
It is advisable to agree on the format for the minutes of
Progress Meeting as well at this
stage.1.3 Monthly Progress Report (MPR)
The format for the MPR and dates of submission of report can be
agreed in these earlymeetings and will include amongst others
following:
-Description of progress
-Construction Program & S curve
-Progress Photographs-Visitors to site
-Weather
- Special Problems experienced at site-Queries/list of
correspondence with the Employer and his responses.
1.4 Daily Report (DR)(form no Poy-CM1)The Contractor has to
submit this daily and in the morning of the following day. If
he
doesnt submit this or delays in submitting this, this fact has
to be put down in writing
without much delay, reminding them of their contractual
obligation.The Contractor should not do a careless job in
submitting this and if he does so it has to
brought to his attention. The Engineer too has to check the
correctness of the Contractors
submission carefully and if necessary send a copy back to the
Contractor with hiscomments; this will prevent continuation of
mistakes in the Contractors submission.
PM should check the filed forms on a routine basis and effect
corrections, if necessary.
What is given is only a sample and the format proper can be
agreed between PM & SM to
suit the particular site in the early meetings mentioned
above.
1.5 Check Lists (CL)(form no Poy-CM2a to 2f & continue)These
need to be submitted by the Contractor for all items of work as
judged by the PM.Before submission the Contractors relevant
technical staff should go through every item
and satisfy themselves that all preliminary requirements are in
place to carry out the
intended item of work. Once submitted the Engineers staff too
are required to check thecorrectness of submission and once
satisfied only should the consent be given to execute
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the works. If the SM could not go through the form beforehand it
should be done
immediately afterwards and note any lapses and ensure that they
are not repeated. Sameis required from the Authorized
Representative (AR).
PM should check the filed forms on a routine basis and effect
corrections, if necessary .
What is given is only a sample and the format proper can be
agreed between PM & SM to
suit the particular site in the early meetings mentioned
above.What is given is only a sample and the format proper can be
agreed between PM & SM to
suit the particular site in the early meetings mentioned
above.
1.6 Method Statements (MS)Method Statements can be for
individual items of work, series of connected items or anentire
Project and depends on the purpose it serves.
If it is an individual item of work, idea may be to visualize in
detail how work will have
to be organized to carry out that item of work. It may be that a
reasonable doubt can
occur in the mind of PM as to if the work could be carried out
to the stipulated
specifications with the available resources at site. It may
sometimes be possible butnevertheless may need additional
arrangements normally not required in the day to day
workings of the site. On the other hand additional resources
say, a crane or a concreteskip bucket may have to be brought to the
site from outside if the work is to be carried
out to the applicable specification. Anyway this visualization
will help to identify
possible problems in advance and make allowance for them instead
of confronting themwhen work actually is in progress; it may not be
possible to find solutions to some of
such problems when the work is in progress. Furthermore as this
MS will be reviewed by
the PM, any details escaping the mind of SM, will still come to
the notice of the former.
Therefore there is a very good possibility of coming up with a
good strategy to tackle thepossible problems.
MS can be useful to see if completion of a series of items
constituting an important
milestone can be achieved with in a specific period of time. Say
for eg completing the
construction of a sluice before the next water issues period.
This may have seriousimplications with the local community and
hence with the local political authority as
well; so ensuring the completion of this activity will be of
crucial importance for the PM.
It will be similar scenario in the case of the entire
construction program as well.
1.7 Technical Query/ Request for Clarification (TQ/RC) (form no
Poy-CM3)This is for the benefit of the Engineers staff who may come
across some problem/
clarifications with regards to drawings, contract conditions or
some contractual situation
and needs clarification from ISC. The Engineer can immediately
write this Query with
relevant details in the sheet and fax it to ISC (fax no
0112588184) and can expect a replyin a day or two. The idea is to
minimize delays to construction work on account of
Technical Clarifications.
1.8 Quality/ Progress Control- Monthly feedback from site (form
no Poy-CM4)
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This is the only form designed to report the progress of the
work site and has been kept as
simple as possible to the most crucial issues to ascertain
Quality & Progress.It is agreed that this has to be sent to the
PMU by the PM/AR with copy to ISC by the
10th
of the following month. Until the completed form is ready by the
10th
it is expected
that the items 1, 2, 3 & 4 of the form (first page) be sent
in the first working day of the
next month by E mail ([email protected]) or by fax to
ISC.
1.9 Filing and Safekeeping of documentsAlthough it looks trivial
this is a very important aspect in the operation.
Copies or originals (as the case may be) of relevant documents (
Program, S curve,
updated Program, minutes of meeting, Monthly Progress Reports,
Daily Reports, CheckLists, Method Statements, Technical Queries,
Monthly feedback from site and other
relevant papers shall be filed orderly manner in separate box
files and kept at the site
office preferably in a steel cupboard. The idea is to have these
documents ready at hand
for easy reference to site staff as well as any visiting
staff.
Attached: A sample set of forms referred above.
mailto:[email protected]:[email protected]:[email protected]:[email protected]
