11/05/2006

Using a Virtual Research Environment to present CRIS grouped to support the real research users’ research lifecycle

Derek Mark SergeantUniversity of Leeds

11/05/2006 Derek Mark Sergeant, University of Leeds

The problem Requirements analysis Supporting the requirements GooRaph CDW Closing the lifecycle Building the VRE

Presentation overview

11/05/2006 Derek Mark Sergeant, University of Leeds

EVIE Project overview

‘Embedding a Virtual Research Environment in an Institutional Environment’

Funded by the UK JISC under their VRE programme

Runs from Nov 04 – Nov 06 Partners: University of Leeds, The

British Library

11/05/2006 Derek Mark Sergeant, University of Leeds

The Problem

Researchers expect to go online to perform research-associated tasks

Tools to enable these are available, but via widely varied systems (CRIS)

11/05/2006 Derek Mark Sergeant, University of Leeds

The Problem (examples of CRIS)

eSubmission form Finance system Publications database Grants management system HR systems Collaborative working environment Library resources GRID tools

11/05/2006 Derek Mark Sergeant, University of Leeds

The Problem (CRIS as experienced)

11/05/2006 Derek Mark Sergeant, University of Leeds

EVIE brings order to this chaos

11/05/2006 Derek Mark Sergeant, University of Leeds

The Problem (towards a solution)

Identify who the researchers are Identify the research tasks that

researchers do Prioritise tasks requiring a CRIS

(does the CRIS already exist?) Adapt the CRIS to plug into the VRE Analyse overlaps between CRIS Enable workflow integration

between CRIS within the VRE

11/05/2006 Derek Mark Sergeant, University of Leeds

Three phase approach

1. One to one interviews2. Focus groups3. Online questionnaire

Requirements analysis

11/05/2006 Derek Mark Sergeant, University of Leeds

Requirements Analysis:Research Lifecycle

Resource Discovery

Peer activitiesResearch-Teaching Links

Consultancy

Collaboration with Partners

Research Outputs

Obtain Funding

Project Management

11/05/2006 Derek Mark Sergeant, University of Leeds

Req. Analysis: Results

Finding information All resources and databases visible Federated search across these Advanced search functionality

Obtain funding Search, view, download previous

proposals Structure template (with e-SignOff) Alerts Up-to-date budget/financial summary

11/05/2006 Derek Mark Sergeant, University of Leeds

Req. Analysis: Results

Collaboration with partners Group diary, meeting organiser Sharing of large files Finding researchers Admin tools for managing groups Communication/discussion tools

Research outputs Linkage between publications db and

full-text Single aided submission of full-text

11/05/2006 Derek Mark Sergeant, University of Leeds

Can we meet these requirements with the CRIS?

Are there existing provisions (or planned for the future)?

Supporting the requirements

11/05/2006 Derek Mark Sergeant, University of Leeds

Using a VRE will remove barriers1. Accessing CRIS2. Awareness of CRIS3. Consolidating information and

examples of using CRIS to achieve goals

Supporting requirements: VRE

11/05/2006 Derek Mark Sergeant, University of Leeds

Supporting requirements: inequality

Resource Discovery

Collaboration with Partners

Research Outputs

Obtain Funding

Resource Discovery

Collaboration with Partners

Research OutputsObtain

Funding

11/05/2006 Derek Mark Sergeant, University of Leeds

Present more search results to the user

Allow user to organise search results

New CRIS: GooRaph

11/05/2006 Derek Mark Sergeant, University of Leeds

11/05/2006 Derek Mark Sergeant, University of Leeds

Traditional process: Email Remarks separate to document Track changes in Word

Wiki Writely Development of a SAKAI cdw tool

New CRIS: collaborative documentwriting

11/05/2006 Derek Mark Sergeant, University of Leeds

Each time a researcher progresses through the lifecycle their personal knowledge increases the local research group’s knowledge

too the University’s knowledge and

credibility grows the global research community also

progresses

Closing the lifecycle

11/05/2006 Derek Mark Sergeant, University of Leeds

Not really a lifecycle, more a helix Vital to safeguard the advances in

research (preserving the outputs and knowledge)

Opportunities to find build partnerships beyond the University

Closing the lifecycle

11/05/2006 Derek Mark Sergeant, University of Leeds

Choosing the best combination of CRIS to present together

Increasing awareness of infrastructure support

Discipline based tailoring The need for better tutorials and

information

Building the VRE

11/05/2006 Derek Mark Sergeant, University of Leeds

11/05/2006 Derek Mark Sergeant, University of Leeds

The 10 work-packages WP1 Ensure the project runs smoothly WP2 User requirements analysis WP3 Systems scoping/design WP4 Digital preservation requirements WP5 Resource discovery and document

visualisation WP6 Taxonomy WP7 Simplified-sign-on, channel development WP8 Implementation and deployment WP9 Evaluation and dissemination WP10 Collaborative tools

11/05/2006 Derek Mark Sergeant, University of Leeds

The 10 work-packages

WP2User Req

WP8Implement

WP7SSO Dev

(WP5)Res Disc(Doc Viz)

WP3Sys Req

(WP10)Collab

11/05/2006 Derek Mark Sergeant, University of Leeds

User Requirements - Results

Arts

Business

Biological Sciences

Education, Social Science and Law

Environment

Engineering

Mathematical & Physical Sciences

Medicine and Health

Performance, Visual Arts and Communications

Joint Honours

Other

Faculty not stated

11/05/2006 Derek Mark Sergeant, University of Leeds

User Requirements - Results

Professor, Reader, Senior Lecturer,Senior Research Fellow

Lecturer, Research Fellow

Graduate Student, Post-doctoralResearcher

Other

Research role not stated

11/05/2006 Derek Mark Sergeant, University of Leeds

User Requirements - Results

aspect ID

number of times rated0 20 40 60 80 100 120 140

1

2

3

4

5

essential

very important

important

somewhat important

not important

1: Resource Discovery

3: Collaboration with Partners

4: Research Outputs

2: Obtain Funding

5: Other

11/05/2006 Derek Mark Sergeant, University of Leeds

Systems Scoping

Produced a mockup of component systems

http://www.leeds.ac.uk/evie/click_through