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FINANCIAL UPDATES

UPDATE ON AMBULANCE FEE ABATEMENT

MEMORANDUM

Mark Dellner, Fire Chief Town of Dennis | 883 Main Street | West Dennis, MA 02670

508.398.2242 | fax 508.398.5925 [email protected]

September 14, 2020

To: Chris Flanagan, Chairman and Dennis Select Board

Elizabeth Sullivan, Town Administrator From: Mark Dellner, Fire Chief Mark Dellner Subject: Ambulance Abatement (Write Off) Update

This memo is an update on the most recent write off status for ambulance billing requested by the Board as well as a quick overview of our policy. Our Ambulance billing collection process involves various stages of collection managed through our ambulance billing company, Coastal Medical Billing Inc. Our department bids approximately every 5 years for Ambulance Billing services and Coastal Medical Billing has remained our vendor for many years and is utilized by many other Towns and Cities, both on and off Cape Cod. Under our current contract dated May of 2016, we pay Coastal Medical 3% of all collectables received by their company. I must mention that the services they provide and their and attention to detail is superb. Included in the collection process, developed through policy, is an abatement phase. I have attached to this update a copy of the Town Ambulance Billing Collection Policy. After billing to insurance, the patient, and all other third-party agents, efforts are made to recoup costs. A certain amount of uncollectables are referred back to the Town for consideration as writes offs. Under most circumstances, there may be a series of up to 6 bills issued before being referred back to the Town for resolution. Our ambulance billing company is not authorized to grant the abatements. Many years ago, the Board of Selectmen delegated those accounts to be reviewed by Town staff, namely the Fire Chief and/or Finance Director under the direction of the Board of Selectmen before being written off as bad debt. After the uncollectables are assembled by the billing company and coded for the reasons for non-payment, they are referred to the Finance Director and Fire Chief. We then approve or deny the accounts referred for the writes offs on the Town’s behalf. These accounts may include letters or statements on behalf of patient or families during the year. Many reasons for abatement consideration include financial hardships, death, or other life changing impacts on the patient or families.

Town of Dennis

9/14/2020 | Ambulance Abatement Update- Sept 2020, Page 2 of 3

In replying to the most recent questions by Select Board member, Sheryl McMahon, we are happy to supply the following information to her questions: How much was billed ? 2018 $ 2,918,492 2019 $ 3,100,723 How much was paid in fees ? 2018 $ 35,080 (3 % of collectables to Coastal Billing Inc) 2019 $ 34,985 ( 3 % of collectables to Coastal Billing Inc) How much was written off ? 2018 $ 299,358 2019 $ 243,580 When were the write offs approved ? 2018 8/13/19 2019 8/20/20 Who participated in the review ? 2018 Coastal, Fire Chief, Finance Director on behalf of Town per policy 2019 Coastal, Fire Chief, Finance Director on behalf of Town per policy Can Board get a copy of the Policy ? Attached to this memo titled “Town of Dennis Ambulance Collection Policy”

Town of Dennis

9/14/2020 | Ambulance Abatement Update- Sept 2020, Page 3 of 3

In closing, I feel our ambulance billing process in Dennis seems to work well with relatively no complaints. Our philosophy is to bill the appropriate insurance company for payment and to work with the patient on either a payment plan or other reasonable arrangements for the balance. Any request for abatements or write offs receive scrutiny before a decision is made to approve. Should anyone contact us regrading payment abatement questions, payment plans or insurance payments, we ask them to contact our ambulance billing company, Coastal Medical Billing Inc and we provide the phone number. The billing company will review the claim to see if and what the insurance company will provide. In addition, in speaking with our Finance Director MaryAnne Gibbs, our auditors felt our annual review procedures for writing off our bad debt was appropriate and considered good business practice. As always, please contact MaryAnne or myself at any time if further information is needed. Thanks. Cc: MaryAnne Gibbs, Finance Director

Attached: Town of Dennis Ambulance Billing Collection Policy

PARKING AT NOBSCUSSETT LOT

MEMORANDUM

TO: SELECT BOARD

FROM: ELIZABETH SULLIVAN, TOWN ADMINISTRATOR

DATE: SEPTEMBER 18, 2020

SUBJECT: PARKING AT NOBSCUSSETT LOT As you may recall, at the July 30, 2019 Select Board meeting the Board first discussed the options for parking regulations at the then new lot at Nobscussett. From the minutes of that meeting:

“John Terrio stated he would like to look at using meters for parking at playground. Discussion ensued with Selectmen and DPW regarding using a meter vs. more staff vs. doing nothing for parking. Sheryl McMahon thought that we need to look at this for next season.”

Recently at the Board’s July 28, 2020 meeting the Board again discussed parking issues (at Curtis Lane and) the Nobscussett lot. From the minutes of that meeting:

“Town Engineer Tom Andrade (participating remotely) had provided a memo to the Board outlining the process to bring concerns to Road Safety Task Force (RSTF) so they can make recommendation to the Board. Deputy Chief Jack Brady noted there have been numerous complaints in this area and citations have been issued. He agreed it the right venue would be to consult the RSTF to make a recommendation for signage on roads. This way neighbors can participate and be heard. Ms. McMahon agreed putting these before the RSTF was most appropriate. Mr. Flanagan asked Ms. McMahon to bring this to the RSTF as she was their liaison. Ms. McMahon felt Nobscussett was a municipal lot so we should let people park there. Mr. Terrio thought the Board previously discussed a 2-hour limit to be used for visitors to the Village or playground. Ms. McMahon indicated that they had talked about time limits or installing kiosks. Mr. Terrio wanted to pursue placing a 2-hour maximum at that lot. Ms. McMahon thought they should put all options back on table and bring this discussion back up after Labor Day.”

Now that we are beyond Labor Day, I am bringing this matter back to the Board for discussion and guidance on what formal direction you would like in advance of next season. As you consider what you may like to see for parking measures please keep in mind enforcement will be necessary and this may require a staffing component.

Once initial guidance is given an overall parking plan can be developed as applicable with details on potential capital, budget and staffing pending the Boards direction. I look forward to the Select Boards initial discussion and subsequent direction on how you would like to proceed with regards to a parking plan for the Nobscussett parking lot well in advance of the 2021 summer season. Thank you.

DIVERSITY AND EQUITY COMMITTEE

TOWN OF DENNIS DENNIS DIVERSITY AND EQUITY COMMITTEE

MEMBERSHIP AND CHARGE

The Dennis Diversity and Equity Committee shall promote, embrace, and support the cultural enrichment of Dennis’ diverse population as an important element of a healthy and vibrant community. The Committee shall be comprised of a diverse group of thirteen (13) professionals and community members. All members representing various town departments and boards shall be appointed by said department/board. Members at large, High School Student shall be appointed by the Board of Selectmen. Members shall be appointed to staggered three-year terms except the High School Student who shall be appointed to a one (1) year term. Initial terms to be as follows:

1 from Police Department or designee – three years 1 from Fire Department or designee - two year 1 from Elder Services of Cape Cod and the Islands or Dennis Council on Aging– one year 1 from Human Resources – three years 1 from the Dennis Municipal Affordable Housing Trust - two years 1 from Dennis Schools Principal or designee – one year 1 High School Student from Dennis – one year 6 from the community (members at large) - two years

Vacancies shall be filled by appointment for the unexpired term. The Dennis Diversity and Equity Committee shall endeavor to:

Provide a welcoming environment by encouraging cooperation, trust, and respect among all and by all persons who live or visit the Town.

Strive for a community characterized by inclusion defined as actively pursuing goals of including, integrating, engaging, and welcoming; all persons regardless of their race, color, ethnicity, immigration status, sex, gender identity, sexual orientation, age, disability, pregnancy status, or genetic information.

Foster civic engagement and mutual respect for the contributions that every individual or group makes toward community goals.

Support or suggest programs or activities that educate and promote a culture of tolerance and respect.

The Committee shall identify and make recommendations to the Board of Selectmen on resources and programs that may be implemented and or supported by the Town of Dennis to develop diversity as a strength in our community. As our nation becomes more diverse it is important that the Town provides opportunities for all people to contribute. The committee shall work locally and regionally to achieve their goals. One member of the Board of Selectman shall serve as liaison to the Council.

The committee shall meet as often as necessary in accordance with the requirements of the Massachusetts Open Meeting Law. Committee members shall be mindful of their attendance obligations at committee meetings as identified in Article VII, Section 5-10 of the Town Code and Town of Dennis Code of Conduct. Adopted by Board of Selectmen on _____________

REQUEST FROM BITS AND BRIDLES FARM

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Laurie Barr

From: Ro Nelson <[email protected]>Sent: Friday, September 11, 2020 7:38 AMTo: Laurie BarrSubject: Re: Letter for Board

Hi Laurie I am just getting this letter this morning. I have had a crazy bad week :( I had written Paul and thought he would relay my letter to the selectmen? ) Dear Board Members, I am writing to request an amendment to my current lease. I have an older mare who is very unsound. She is walking on 3 legs. The vet has suggested I put her down.She cannot walk far distances nor can she be trailered anywhere in her condition. I am requesting an amendment stating that I am allowed to bury horses on the farm property. I had gone to the board of health 3 years ago and they had approved this as the body will decompose . I appreciate your consideration Ro Nelson Bits & Bridles Farm 508-776-8280 Anyway... Ro Nelson Bits & Bridles Farm McDevitt Realtors 508-776-8280 On Thu, Sep 10, 2020 at 10:11 AM Laurie Barr <[email protected]> wrote:

Hi Ro,

Hope you’re doing ok. I know you’ve been working with Paul to develop a letter to the Board. I’m sorry to put pressure on you but I would need it for close of business today so that the Chair can consider putting it

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on the next agenda. It doesn’t have to be fancy. Simply “Dear Board, This is my request. Thank you.” would be sufficient.

Thanks!

L

Respectfully,

Laurie Barr

Laurie A. Barr, IPMA-CP

Executive Assistant

Town of Dennis | 685 Route 134 | South Dennis, MA 02660 | www.town.dennis.ma.us

508.760.6148 | fax 508.394.8309 | [email protected]

This electronic message is confidential and intended for the named recipient only. Any dissemination, disclosure or distribution of the contents of this communication is unlawful and prohibited. If you have received this message in error, please contact the sender by return email and delete the copy you received. Thank you.

MEMORANDUM

9/16/2020 | Terence M. Hayes, Health Director

Town of Dennis | 685 Route 134 | South Dennis, MA 02660

508.760.6158 | fax 508.394.6289 | [email protected]

To: Dennis Select Board

From: Kristen Keller, Health Director

Date: September 16, 2020

Re: Bits and Bridles Request for an Amendment of their Lease

Historically (1977), Dennis animal regulations included a provision requiring approval of the location of

disposal of a dead animal by the Board of Health. This provision remained in the regulation at least

through 1995. However, it is absent from the current regulations and has been absent since at least 2010.

The current regulations are entirely silent regarding the disposal of a dead animal on private or public

property. The only reference in the Health Department’s current regulation appears to be related to the

proximity of animal waste, which presumably includes an animal carcass, to a wetland, waterway or

drainage ditch.

Health Department records also include a 1986 “Policy” stating “all dead animals ordered to be

euthanized by a veterinarian, shall be buried in an area designated by the Health Officer.” This policy

implied burial would be accomplished in the “landfill” with notification required prior to burial of large

animals, and arrangements made by the animal owner. The Health Department does not have any more

current policy in our files regarding this and we do not have record that the policy was formally

abandoned. However, the Town of Dennis no longer has a “landfill,” essentially rendering the 1986

Policy obsolete.

The Dennis Board of Health Rules & Regulations include several prohibitions on the disposal of

materials including the following:

“no person shall deposit any ashes, tin cans or rubbish of any description in a place within the town other

than a public dumping ground or on premises owned and occupied by him, without a permit from the

Board of Health,” and “whoever willfully or maliciously deposits excrement or foul or decaying

matter…in any pond, inland waters, or source of water supply in the Town of Dennis, which will corrupt

or impair the quality of water thereof, or render it injurious to health, shall be punished by the provisions

of the law.”

Bits and Bridles Farm is located at 93 Airline Drive, S. Dennis, within a Zone II area. Disposal of an

animal carcass on this property could potentially pose a threat to the Town’s water supply depending on

the health of the animal and method of euthanasia.

In consideration for the potential threat to the Town water supply, I reached out to the Superintendent of

the Dennis Water District, David Larkowski who expressed no concern regarding the burial of a horse on

this property.

mailto:[email protected]

ARTICLE ASSIGNMENTS

Annual Town Meeting Articles

Name Assigned to:

1 Reduced CCRTHS Operating Assessment

2 Amend Budget - Insurance Jim Plath

3 Citizen Petition Climate Policy Wayne Bergeron

4 Citizens Petition Climate Resolution #2 Wayne Bergeron

5 Citizen Petition - Engine Assisted Brake Bylaw Barb Lambdin

6 Citizen Petition -Single-use Plastic Bottles Ban By-Law Julie Kennie

7 Citizen Petition Change Seal & Flag Tia Cross

8 Shellfish Mitigation Fund

9 Easement NSTAR for New Wixon School Pole

10 Rescind Art 16 of the 10.16.18 STM Waterways Special Use Permit Fees

11 Amend By-Law to include straws & stirrers

12 Legislation for Select Board Name Change

13 Amend Art 16 of the 10.26.1999 STM Removal of Appointed Officers

14 Road Acceptance- Winding Oaks Lane

15 Amend Ch. IV of the Town Code 138.3 Jumping & Diving from Bridges

16 Capital Raise & Appropriate

17 Capital Other Funding Sources

18 Reimbursement to Yarmouth for Mattacheese School Study

19 Cable Receipts Transfer

ADMINISTRATIVE MATTERS

MEMORANDUM TO: Elizabeth C. Sullivan, Town Administrator FROM: Gregory C. Rounseville, Assistant Town Administrator DATE: August 28, 2020 Re: Owner’s Project Manager (OPM) for Fire Station 2 Selection, due August 13, 2020. On August 13, 2020 the Town received nine proposals; CHA Consulting, Inc., Colliers International, Pomroy Associates, Construction Monitoring Services, Architectural Consulting Group, CBI Consulting, P3, Inc., TERVA Corporation and JLL. The proposals were handed out to the selection panel; Mark Dellner, Robert Brown, Ed Gula, Deborah Heemsoth and I for review and initial scoring to determine top candidates. On August 19, 2020 we had another meeting to review results of scoring, after that meeting the top three candidates were determined and subsequently contacted for interviews. On August 28, 2020 the selection panel held interviews with the three (3) top candidates who submitted proposals to determine the most advantageous bidder. The following firms were interviewed; CHA Consulting, Inc., Colliers International and Pomroy Associates, LLC. After review of the final rankings it was unanimously decided that CHA Consulting, Inc. was the most advantageous firm to provide the Owner’s Project Management services followed in order by Colliers International and Pomroy Associates, LLC. In consultation with the Town Administrator and legal counsel contract documents were developed pending final approval by the Select Board. The initial phase (designer selection through contractor selection) is estimated at $84,000 and phase II (construction through occupancy) $181,000 for a total not-to-exceed sum of $265,000. Select Board Recommended Motion: We authorize Elizabeth Sullivan, Town Administrator to sign the contract with CHA Consulting, Inc. for the Owner’s Project Management Services for the Fire Station 2 building project for a sum not-to-exceed $265,000.

MEMORANDUM TO: Elizabeth C. Sullivan, Town Administrator FROM: Gregory C. Rounseville, Assistant Town Administrator DATE: September 14, 2020 Re: Review of Bench Donation Policy (adopted 2-4-20) Upon review there are some amendments that would streamline the Town bench donation policy. The existing policy requires the Town to purchase and solicit a vendor to install the bench. This policy requires the Town solicit a vendor at a higher wager (prevailing wage) and greatly limits the times of installation. I recommend the language in the policy be amended to allow the donating party to hire their own contractor and purchase approved materials, similar to a cemetery monument installation. For cemetery monument installation, the resident solicits the vendor and pays directly for these services. The vendor is required to list the Town as additionally insured and submit a sketch plan showing the proposal, prior to installation, the Town marks the location prior to installation. I propose something similar. The installation dates could be made more flexible as well. The existing dates for installation are very narrow Dec. to April 1st, during this time period the ground is customarily frozen – and concrete ideally should be placed when temperatures remain above 40 F. The request for donation could be received at any time and reviewed by appropriate oversite committee and installed at the discretion of the Department. Select Board Recommended Motion: We vote to amend the Bench Donation Policy adopted 2-4-20 as indicated.

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Town of Dennis Bench Donation Policy

The following policy concerns the donation of memorial benches proposed to be placed on municipal properties. A. Approval Procedure:

1. A party wishing to donate a memorial bench on Town of Dennis property shall meet with the appropriate Department Director (see list below) with proposal:

Beaches – Beach & Recreation Director Parks, ball fields, playgrounds – Beach & Recreation Director Conservation Areas – Natural Resources Director Harbor, Landings, Boat Ramps – Harbormaster Cemeteries – Public Works Director Dennis Public Library – Library Director Senior Center - Council on Aging Director

Municipal Properties – Town Administrator

2. A party wishing to donate a bench is required to submit a request in writing to the respective Department using the attached request form. Consideration of the request will occur at a scheduled meeting of the appropriate oversight committee (Beach, Recreation, Conservation, Waterways, Cemetery, etc.). The party donating the bench may appear at the meeting to discuss request, a letter may suffice if unavailable. Meeting with specific Boards may not be necessary if the Committee and/or Boards have previously voted on bench location, in that event the donations would take place on a first come first served basis at the discretion of the Department Head.

3. The Department and/or Committee will forward to the Board of Selectmen or their

designee donation information to acknowledge and accept donation.

4. The installation date shall be preapproved by Department as not to interfere with public recreation and/or municipal maintenance operations. Most installations will take place after Labor Day and/or prior Memorial Day.

B. Guidelines for Donations:

1. The bench shall meet the following description (please attach copy of proposed bench with request):

Six (6) feet in length without arms present. Recycled Plastic 2” x 4” slats on the seat and the back. The color of the slats will be cedar. The bench will be supported by three (3) 2 3/8” galvanized pipes that will be

secured to the ground with concrete forms. The seat and back of the bench will be supported by three (3) steel bar supports.

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Benches that deviate from this description will only be considered if the Department recommends the change (i.e. to match existing benches). This discussion shall happen prior to submission with controlling Department.

1. Cost of the bench: The donating party will assume all costs associated with the purchase,

assembly, and installation of the bench. If a plaque is installed those costs are also incurred by the donating party. The contractor must provide the Town with a copy of insurance listing the Town as Additionally insured as indicated, see attachment A, prior to installation.

2. Bench location: Each Department will determine if there are locations available for bench

installation and create a list and/or map of locations. Any approved location will be pre-marked by the overseeing Department prior to installation. The Town reserves the right to restrict the installation of benches on municipal properties.

3. Bench maintenance: The maintenance of any donated bench will be the responsibility of

the Town of Dennis.

4. Memorial plaques: The memorial plaque to be placed on the bench will meet the following criteria:

No larger than 6” x 8” in size. Composed of brass. Centered on the back rest and recessed into the back rest. Content to be reviewed and approved by the overseeing committee. The procurement and installation of the plaque is the sole responsibility of the

donor. C. Bench Replacement:

1. In the event that the Town of Dennis determines that a bench requires replacement due to condition, the original donating party will be contacted, and given the option to replace the bench in accordance with existing policy.

2. If both the primary donor and the secondary donor (as per request form) can’t be

contacted, the Town of Dennis reserves the right to offer that bench location to a new donor.

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Town of Dennis

Memorial Bench Installation

o Assemble bench per manufacturer’s instructions. o Plaque shall be centered between the middle bolts and the left or right bolts (see

attached example). Face of plaque shall be flush mounted with surface of the boards. Install plaque with brass screws and use appropriate adhesive for PVC boards and metal.

o Final bench seat height shall be between 16-17 inches above grade. o All three support posts shall be set with concrete forms. o Allow concrete to properly cure, secure area using wooden stakes and caution

tape (preferably temperatures over 40 F, and for a minimum of 5-7 days). o Once cured fill in top of holes. Top off with loam, stone and/or sand to match

existing conditions. o Upon completion dispose of caution tape, stakes, excess material and/or other

debris.

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Town on Dennis Memorial Bench Donation Request

In consideration of the Town of Dennis Policy for the donation of a memorial bench to be placed at a town property, the following request is being made. Individual(s) requesting donation (please print):

Primary donator: __________________________ E-mail: __________________________ Phone: ____________

Street:________________________________

Town: _______________________ State: ____ Zip:_______

Secondary donator, (if applicable): ___________________________ E-mail: __________________________ Phone: ____________

Street:________________________________

Town: _______________________ State: ____ Zip:_______

Contractor: ___________________________________

E-mail: __________________________ Phone: ____________

Street:________________________________

Town: _______________________ State: ____ Zip:_______

*Certificate of liability insurance, listing the Town as additionally insured, required prior to installation.

2. Proposed bench site (i.e. Sea Street Beach, DP): ____________________________ 3. Wording on the memorial plaque? ________________________________________________________________________

For office Use Only

Date Submitted: __________________ Approval Date: __________________

Rejected Date: ___________________

*Please note any special requirements and/or reason for rejection, if applicable.

Notes:

______________________________________________________________________________

_______________________________________________________________________ __ _

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ATTACHMENT A INSURANCE

The selection bidder shall maintain such insurance as will protect it from claims under the workmen’s compensation acts and claims for bodily injury, death, or property damage which may arise from the performance of its service under the proposed contract. The bidder shall maintain, as a minimum, insurance coverage as follows: Comprehensive General Liability: Bodily Injury: $100,000 Each occurrence $300,000 Aggregate Property Damage: $100,000 Each occurrence $300,000 Aggregate Automobile Liability: Bodily Injury: $100,000 Each occurrence $300,000 Aggregate Property Damage: $100,000 Each occurrence $300,000 Aggregate Umbrella Policy: General Liability: $100,000 Each occurrence (operations & injury) $300,000 Aggregate Worker’s Compensation: As required by Massachusetts General Laws. The Town requires that the successful bidder submit a certificate of insurance in the amounts specified. The contract will not be effective and the Town will not authorize or pay for any services performed without this certificate of insurance. The Town further requires that all certificates name the Town of Dennis as an “Additional Insured”. With the exception of Workmen’s Compensation and Automobile Liability, the Town will not accept being named as “Certificate Holder”. Please be aware that there may be a charge for this type of policy to be paid at your expense, so you may want to consult with your insurance agent.

BOARD GOALS & OBJECTIVES

MEMORANDUM TO: BOARD OF SELECTMEN


DATE: SEPTEMBER 18, 2020

SUBJECT: FY2021 SELECT BOARD GOAL SETTING – MEETING #4

As you know, over the last month the Select Board has been working on setting your collective goals for FY22. Several meetings have been held and at your last meeting the Board endorsed the goals as outlined. At this time, with your direction the goals have been formatted into a final goals document for approval and adoption as requested. I am respectfully seeking your formal adoption. The final goals document once approved will be incorporated into the budget directions provided to staff in preparation for the upcoming Fiscal Year budget formulation. Thank you all for your time, energy and commitment towards this important process in setting a clear set of priorities for the next fiscal year for the Town of Dennis. I look forward to continuing to work with each of you, the Departments, Boards and Committees as well as the Community in working on these initiatives.

Dennis Board of Selectmen Goals FY2021-22

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FY2021-22 SELECT BOARD GOALS

ADOPTED: XXXXX

1. MAXIMIZE AND MANAGE THE USE OF TOWN BUILDINGS, FACILITIES, & LAND.

Develop 3 year and 10-year plans of short-term and long-term goals for Coastal Resiliency plans including, mitigation, adaptation, flood prevention, emergency management response, and ways to address issues relating to climate change, to limit waste, and to decrease our carbon footprint. Review and complete the Sea Views Park plan; explore and seek grant funding, including the Municipal Vulnerability Program funding.

Implement recommendations within the approved Town Land Inventory, Ways to Water Report, ADA Transition Plan and Open Space Plan.

Create a Building and Structures Committee to evaluate properties, maintenance needs,

and make recommendations on how to finance a 5-year maintenance plan. Create and implement a strategy to address ADA accessibility issues for municipal buildings and properties.

Fund the purchase and installation of a generator for the Council on Aging facility.

2. HELP ADDRESS THE AFFORDABLE HOUSING CRISIS IN TOWN.

Update the Town of Dennis Housing Production Plan, which includes housing diversity

that fits the aesthetic, while promoting housing development on what has already been developed. Review and update the SHI list.

Assist Board in identifying opportunities to increase affordable and attainable (work force)

housing with existing Town- owned properties

Consider the “re-zoning” for Mixed-Use to allow rental housing to be built above commercial space.

Explore working with Real Estate Developers to consider housing projects of 12 units or greater.

Working with the Zoning Bylaw Study Committee, and the community to accomplish the passage of a new Accessory Dwelling Unit (ADU) Bylaw at Town Meeting in May 2021. Explore zoning bylaw issues such as flood plain construction and construction near nitrogen and/or environmentally sensitive areas.


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3. MAINTAIN AND ENHANCE THE TOWN’S FINANCIAL SUSTAINABILITY

Conduct a comprehensive review of the financial policies adopted by the Board of

Selectmen, update as applicable. Additionally, assist Board with a comprehensive review of the beach sticker eligibility policy by the Finance Department.

Working with the OPEB Trust, assist the Board with a permanent funding strategy for the

Other Post-Employment Benefits. Schedule presentation of OPEB Trustees funding recommendation.

4. TOWN OPERATIONS AND ADMINISTRATION Evaluate our municipal emergency response relating to the COVID-19 pandemic, capture

lessons learned and best practices for future use, and study whether or not a Town Charter is warranted.

Consider the installation of Kiosk for paid parking at Municipal lots from Memorial Day

to Labor Day. Fund upgrades and improve technology at beach gates, and explore implementing a cashless system using credit card readers that are hard wired at the beaches.

Consider seasonal staffing organizational structure, within the Beach Department and

Natural Resources, review and consider staffing levels both at beaches and Crowes Pasture (Beach); examine what works best utilizing Beach Monitors vs Ambassadors and or Police Bike Patrols.

Foster employee/team recognition and appreciation throughout the Town, establish a

program to recognize and thank departments or divisions who worked together to reach a goal for the town or for work above and beyond due to natural disasters and unforeseen emergency. Fund a budget line for employee appreciation, similar to existing line item for Volunteer Appreciation ($2,850).

5. MAINTAIN AND IMPROVE THE VITALITY AND ECONOMIC SUCCESS OF THE TOWN.

Assess the feasibility of attracting a larger percentage of corporate citizens to Dennis

(examining the capabilities of the Town’s infrastructure, its zoning, land potential and targeted skill set necessary to support an increased commercial/ industrial presence in the community) and facilitate the conversion of vacant commercial space through making those spaces more attractive to businesses.

6. MAINTAIN AND DEVELOP AMENITIES THAT CONTRIBUTE TO THE DESIRABILITY OF

DENNIS AS A PLACE TO LIVE, WORK AND VISIT.

Clear the view on the top of Scargo Tower to allow cars and people at the parking lot to see Scargo Lake and Cape Cod Bay.


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Establish more year-round community activities to promote sense of community, encourage visitors to Dennis, promote our restaurants and businesses and help everyone recover from the effects of Covid-19 seeking input from the Economic Development and the Tourism committees.

In coordination with the Road Safety Task Force, explore ways to assist in reducing car

speed in neighborhoods; promote safe walking/running/biking.

BOARD OF SELECTMEN GOALS AND OBJECTIVES



DATE: AUGUST 21, 2020

SUBJECT: FY2021 SELECT BOARD GOAL SETTING – MEETING #3

As you know, over the last month the Board received a status report on the Selectmen’s Goals for Fiscal Year 2020 which was recently submitted to the Board, including all related back up materials. This document provided a synopsis of the Board’s past goals, some of which are multi-year and ongoing, progress and status were outlined. In addition, many goals were accomplished and were updated periodically throughout the year during Select Board meetings. The status update provided was intended to start the Board’s initial conversation for the creation of the Board goals for the new Fiscal Year. During your second Board Goals meeting discussion, the Board gave direction with regards to FY2021 goal setting, identifying early September to have goals adopted by. Each year, Board members send their goals for the year with measurable objectives to the Town Administrator. I am pleased to report that we are on schedule to adopt a reasonable number and collective set of priorities by September as you have directed. I want to thank each of you for your thoughtful contributions and timely responses and commitment to this process! Please see attached for your review, consideration and approval a draft comprehensive goals document in advance of your next meeting. The final goals document once approved will be incorporated into the budget directions provided to staff in preparation for the upcoming Fiscal Year budget formulation. I am looking forward to our discussion on Board goals and objectives and setting a clear set of priorities for the next fiscal year for the Town of Dennis. Thank you all for your time, energy and passion towards this important process.

DRAFT SELECT BOARD GOALS FY2021 AUGUST 25, 2020 - MEETING # 3

[1]

1. Develop 3 year and 10-year plans of short-term and long-term goals for Coastal Resiliency plans

including, mitigation, adaptation, flood prevention, emergency management response, and ways to address issues relating to climate change, to limit waste, and to decrease our carbon footprint. Review and complete the Sea Views Park plan; explore and seek grant funding, including the Municipal Vulnerability Program funding.

2. Evaluate our municipal emergency response relating to the COVID-19 pandemic, capture lessons

learned and best practices for future use, and study whether or not a Town Charter is warranted.

3. Update the Town of Dennis Housing Production Plan, which includes housing diversity that fits the aesthetic, while promoting housing development on what has already been developed. Review and update the SHI list.

4. Assist Board in identifying opportunities to increase affordable and attainable (work force)

housing with existing Town- owned properties

5. Consider the installation of Kiosk for paid parking at Municipal lots from Memorial Day to Labor Day.

6. Consider the “re-zoning” for Mixed-Use to allow rental housing to be built above commercial

space.

7. Explore working with Real Estate Developers to consider housing projects of 12 units or greater.

8. Implement recommendations within the approved Town Land Inventory, Ways to Water Report, ADA Transition Plan and Open Space Plan.

9. Create a Building and Structures Committee to evaluate properties, maintenance needs, and make

recommendations on how to finance a 5-year maintenance plan. Create and implement a strategy to address ADA accessibility issues for municipal buildings and properties.

10. Conduct a comprehensive review of policies adopted by the Board of Selectmen, update as

applicable. Additionally, assist Board with a comprehensive review of the beach sticker eligibility policy.

11. Working with the OPEB Trust, assist the Board with a permanent funding strategy for the Other

Post-Employment Benefits. Schedule presentation of OPEB Trustees funding recommendation.

12. Assess the feasibility of attracting a larger percentage of corporate citizens to Dennis (examining the capabilities of the Town’s infrastructure, its zoning, land potential and targeted skill set necessary to support an increased commercial/ industrial presence in the community) and facilitate the conversion of vacant commercial space through making those spaces more attractive to businesses.

13. Clear the view on the top of Scargo Tower to allow cars and people at the parking lot to see Scargo

Lake and Cape Cod Bay.

DRAFT SELECT BOARD GOALS FY2021 AUGUST 25, 2020 - MEETING # 3

[2]

14. Working with the Zoning Bylaw Study Committee, and the community to accomplish the passage

of a new Accessory Dwelling Unit (ADU) Bylaw at Town Meeting in May 2021. Explore zoning bylaw issues such as flood plain construction and construction near nitrogen and/or environmentally sensitive areas.

15. Establish more year-round community activities to promote sense of community, encourage

visitors to Dennis, promote our restaurants and businesses and help everyone recover from the effects of Covid-19 seeking input from the Economic Development and the Tourism committees.

16. In coordination with the Road Safety Task Force, explore ways to assist in reducing car speed in

neighborhoods; promote safe walking/running/biking.

17. Fund upgrades and improve technology at beach gates, and explore implementing a cashless system using credit card readers that are hard wired at the beaches.

18. Consider seasonal staffing organizational structure, within the Beach Department and Natural

Resources, review and consider staffing levels both at beaches and Crowes Pasture (Beach); examine what works best utilizing Beach Monitors vs Ambassadors and or Police Bike Patrols.

19. Fund the purchase and installation of a generator for the Council on Aging facility.

20. Foster employee/team recognition and appreciation throughout the Town, establish a program to

recognize and thank departments or divisions who worked together to reach a goal for the town or for work above and beyond due to natural disasters and unforeseen emergency. Fund a budget line for employee appreciation, similar to existing line item for Volunteer Appreciation ($2,850). TA Note - Currently there is no budget line for Employee/Team Recognition. Any programs we have put in place, the cost of the program is paid out of pocket, and not budgeted for, exclusive of paper goods and supplies, which can be paid out of Supply Lines. Last August through the generosity of an unknown donor, the DPM Food Truck supplied lunch to Town employees to thank them for all their hard work after the tornado event. We were able to combine the food truck with Employee Appreciation, by utilizing our Wellness Grant from CCMHG for outdoor games to raffle off to staff. We received many positive comments from the event. It is a tradition I would like to see continued if we were able to obtain an Employee/Team Recognition budget line in Dept 129 budget. Ideally, I would like to see the same amount budgeted for Employee/Team Recognition that is currently budgeted for Volunteer Appreciation, that being $2,850.



DATE: AUGUST 6, 2020

SUBJECT: SELECT BOARD GOAL SETTING – MEETING #2

Attached is the status report for the Selectmen’s Goals for Fiscal Year 2020 which was recently submitted to the Board, including all related back up materials. This document provides a synopsis of the Board’s past goals, some of which are multi-year and ongoing, progress and status are outlined. In addition, many goals were accomplished and were updated periodically throughout the year during Select Board meetings. Each year, Board members send their goals for the year with measurable objectives to the Town Administrator. A comprehensive Board goals document is then brought before the Board to consider and approve. The final goals document will be incorporated into the budget directions provided to staff in preparation for the upcoming Fiscal Year budget formulation. The status update provided is intended to start the Board’s initial conversation for the creation of the Board goals for the new Fiscal Year. The Board will have further opportunity to discuss goals and objectives for inclusion, as well as provide overall direction. Goals and expectations should relate to and be built on the foundation of the overarching goals and objectives for the community. This creates a clear vision for the community, with set priorities, and moving the community in the right direction. During your last discussion, consensus by the Board was; each member will draft their top five goals and submit to the Town Administrator for an initial discussion and consideration by the Board at your August 25th Select Board meeting. To prepare a collective document of draft Board goals in advance of your August meeting date, please send your goals to me by email by August 18th . The Board has identified early September to have goals adopted, once direction is given at your August 25th meeting, a collective set of goals will be brought forward. This will give the Board sufficient time and on schedule to adopt a reasonable number and collective set of priorities in September as directed.

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SELECT BOARD/TA – HIGHLIGHTS OF GOALS AND INITIATIVES ACHIEVED 2019/2020 – It is important to recognize substantial achievements or events that occurred following Town Meeting’s acceptance of the budget and strategy each year driven by the Boards support through your Goal setting with the Town Administrator – and continuing through the current fiscal year - FY2020. Encourage the Regional School District to provide more timely and up to date capital

information so that a long-range capital plan can be developed, and the funding consequences of the plan be understood and accepted by all participants in the Agreement. 2019 RSD Capital Fund approved by both Dennis and Yarmouth Town Meetings.

Finalize the Board's incremental assessment of the Transfer Stations layout and physical plant,

propose improvements and make necessary capital investment in the transfer station. Provided direction to staff regarding the development of a capital renovation and upgrade program for Transfer Station. Direction will also include evaluation of the current rate system and cost recovery with recommendation as to what burden the rate will carry for capital improvements.

Evaluate need for rehabilitation and expansion of Fire Station II on North side including

exploring building new versus rehabilitation and location of station. Feasibility study completed 2018, multiple Board presentations with Board directing on a Town-owned land site.

Consult and collaborate with the Planning Board and Cape Cod Commission to create

economic growth incentive zones in Dennis with the goal of creating more development opportunities in Dennis that will be supported by the community. 2018 Dennis Port was designated an Opportunity Zone by the Commonwealth.

Expand energy efficient and environmentally sound operations for the Town and its residents

and businesses. Increase Alternative Energy production and use throughout Town. 2019 Dennis filed for Green Communities Designation. 2020 The Town was named a Green Community.

Maintain and develop amenities that contribute to the desirability of Dennis as a place to live

and work and visit. Develop a regular, recurring operating budget and funding source to support the Town’s tourism efforts and periodically determine if the financial resources. Created a Tourism line item in the Select Boards budget increased to $25K in 2018, and funded every year annually.

Develop a stronger connection with the Dennis Chamber of Commerce. TA has held meetings

with new Director. Work together on social media for Community events. Attended Chamber events.

Have a workshop with Finance Committee to try to reach a consensus on goals for "Free

Cash," Capital and Stabilization Reserves, OPEB funding, and use of Solar Revenue. Multiple workshop meetings have been held with both Boards. Boards meet at least once or twice annually to review economic and budget forecast and review debt service.

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Additionally, 2017, 2018, 2019 and 2020 budgets included shared recommendations/funding strategies on setting aside OPEB, Solar, Wastewater, Stabilization and Capital.

Meet with the OPEB Trust and ensure that the Trust is functioning and meeting its fiduciary responsibilities. OPEB Trust started actively meeting in 2016 and 2017 have met annually since. Coordinated through TA/Select Boards office.

Review Tax Title properties including the current inventory and potential for collection or

foreclosure or other land use (ie: affordable housing, conservation). Worked with Tax Title attorney and we are currently working on back years, this has been a priority project with more work being completed last year. This process is underway, it is expected we will devote even more time to this effort to gain full compliance in 2020.

Explore ways to limit or reduce cash transactions though use of parking meters and online

payments. 2017 the Town increased efficiencies through the implementation of new procedures on sticker sales, including moving the sales from the Beach office to the Collectors office, allowing credit card transactions and in 2019 implemented online sticker sales. Sales are up. Many users have expressed their fondness to have the ability to complete transactions remotely. Parking kiosk pilot was completed summer of 2019 at the Harbor. Revenues increased significantly through limiting cash transactions as well as capturing the turnover of vehicles. Parking kiosks were funded at the 2019 Annual Town Meeting and we are working to implement a second kiosk pilot at a beach parking lot this summer. Update – pilot for summer was not able to happen due to COVID.

Explore ways to fund Affordable Housing Coordinator position as a municipal employee, to

accomplish affordable housing goals, including the creation of more affordable rental housing. 2018/2019 TA worked with our CDBG grant consultant to enable a portion of the $800K CDBG funding received to go towards a housing consultant. Housing consultant is on board and actively working with DMAHT.

Implement a execute the plan for a parking lot on Nobscusset Road. The engineering

department worked diligently on this goal and project was completed in 2019. Develop an Information Technology business plan to further advance technology including the

digitization of records and increase efficiencies as it relates to online service options for citizens. Technology Plan was supported by the Board and funding allocated by Town Meeting in 2017/2018. Implementation has occurred and is ongoing as the town upgrades its online permitting systems, MUNIS, Microsoft, My Senior Center, Facilities software and integrate all products together. Citizens can now access permitting record online through Laserfiche.

Improve/Coordinate Interdepartmental Licensing Processes – approved technology plan

covers licensing. Continue to develop staffing and funding strategies to enhance bicycle patrol for the south and

north side beaches, particularly upon receipt of recommendations of the Beach Safety & Monitoring Committee.

Begin to develop real strategies to build staff capacities and public/private partnerships in an

effort to better serve and support the citizens of Dennis who have mental health and addiction

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related challenges with special emphasis on the growing opiate challenges faced by our citizens and public safety personnel. SUDAC Committee created 2019, and funding set aside to support as well. Bring together community stakeholders for the creation of a collaborative group to focus on education, training and outreach to address the social crisis of opioid and other abused substances. Committee has been meeting regularly with full multi-departmental staff support.

Recognize that the District and its operational footprint has changed and as such some of the components of the Regional Agreement are dated and need of change. TA/BOS /Finance Committee represented 2-year School Agreement Sub group weekly meetings and worked to implement changes/updates in RSA. Amendments that were unanimously supported by Dennis Select Board were approved by Town Meeting in 2019.

Encourage the State legislature to provide sustainable and consistent funding for education.

TA regularly attends legislative updates to listen and speak on behalf of Dennis/Cape Cods need for school funding.

Encourage the next generation of Dennis educational leaders to engage themselves in the DY

School Committee public process and to participate actively either as members of the School Committee or in other important roles.

Continue to develop a more aggressive dredging plan and review cost effective options for

dredging operations considering dredge availability from the county, federal and state regulations limiting activity, purchasing a dredge and staffing its operation.

Encourage the Wastewater Implementation Committee to begin to engage the community in a

conversation about the draft 208 plan, its implications and costs to the Town as whole and individual home owners as well as their recommendations as to how we can maintain and improve the water quality in Town.

Present wastewater cost recovery options to the Board of Selectmen and Finance Committee

and other applicable Boards and Committees. Research, reviewed and presented cost recovery options 2017 and 2018. Board supported several options that were approved by Town Meeting in 2019; including the increase in the local excise tax and the adoption of the WIFF surcharge. The WIIF surcharge was approved by Dennis voters in 2020 this completes the two-step process, this 1% surcharge will go on the next tax bill.

2019 Community Rating System program CRS Program – Board supported, and Town signed

letter of intent to join program in 2019. As a community within the program, once accepted, this will allow properties in flood hazard zones to receive a discount on their flood insurance.

Proposed and BOS endorsed the reorganization of the creation of the Municipal Finance

Department, Town Meeting approved required special legislation which has passed the house and is before the Senate.

Successfully negotiated and contain costs per direction of the Board on all nine (9) Collective

Bargaining Agreements (CBA’s) in 2018 – all are on the same cycle -most Towns are negotiating year-round with CBAs not together – this makes budgeting very challenging and allows unions to pit against each other for best results reopeners, the town is in a very good place with its union Agreements.

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2019 Dennis awarded a further Community Compact Best Practice funding - The Community Compact is a voluntary, mutual agreement entered into between the Baker-Polito Administration and individual cities and towns of the Commonwealth. In a Community Compact, a community will agree to implement at least one Best Practice that they select from across a variety of areas. Dennis Harwich, and Yarmouth, have been using this grant to further explore community partnership options for each to provide appropriate wastewater treatment that will protect and restore their water resources. Capital and operating costs, governance structures and implementation issues will be evaluated for these options over the next year. The main goal of this partnership is to evaluate all options so that the cost of wastewater planning will be reduced for the taxpayer in each of the participating towns. The Community Compact funding has assisted the Town in exploring the potential DHY Clean Waters Community Partnership.

Annual Setting of the Board of Selectmen (BOS) Goals & Objectives –

The BOS have always set goals, with implementation objectives. However, commencing in FY19 (Calendar 2018), and annually thereafter, the BOS embarked on a collaborative approach to communicate its mission, directives, and resultant goals, which are then periodically presented on with updates on the Goals scheduled throughout the year. The Goals document is an important tool to the budget process and is now incorporated into the annual Budget Books. BOS/Administration initiated the same process in July 2018, where the Board provided funding priorities and continued the theme of fiscal responsibility and infrastructure planning through goal setting.

Adoption of an overall Technology Business Plan & Technology Enhancements -update

Over the last two years, the Board has committed to a Goal of investing in technology enhancements to better serve the public with greater efficiencies and to meet constituents needs. The Board has endorsed a Technology Business Plan for the Town and Town Meeting has been very supportive of the Information Systems and the Technology Plan initiatives that management has introduced. These initiatives along with implementation of the plan will allow Dennis to keep on target with offering the latest innovative online permitting, online public information requests as well as the ability to purchase retail beach and transfer station stickers online. This is in keeping with the Boards goal to develop an Information Technology Business Plan to further advance technology including digitization of records and increasing efficiencies as it relates to online service options for citizens. Most surrounding Cape municipalities offer an array of information for citizens online; this was an area where Dennis is behind. In May Town Meeting authorized a funding request in the amount of $370,024 to introduce several initiatives for purposes of multiple key technological upgrades as it relates to advancing the Town to providing online services.

Recommended and worked with Board on the Town Land Inventory process to review all

undesignated parcels of Town-owned land. Implemented with the Assessor’s Office, the creation of a new database to track and keep current with undesignated parcels any potential parcel will be reviewed prior to adding to database. Presentation given to the Board, comment period extended, and Final Report was endorsed by the Board. Town is positioned to work on recommendation report has identified.

Two-year Aquaculture Pilot Program for innovation measure to remove nitrogen in our

waterbodies. Final Report on two-year pilot program will be submitted by consultant for Towns consideration of continuing.

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Over the last several years the Town of Dennis has been awarded over 3 million dollars in grant funding, including programs and projects such as; dredging, coastal resiliency, trail safety, Fire protection capital, Fire personnel, police vests, community policing, housing, wastewater and too many others to list here – very proud of the active grant writing and grant work the Town does!

2017, 2018, 2019 Community Development Block Grants - The Town of Dennis received the

maximum award each year in CDBG funding totaling nearly over 1 million dollars - for housing rehabilitation program assistance, housing authority modernization, planning for Town Hall accessibility, and for providing support to a food pantry, childcare subsidies

2019 Grants received include - Municipal Vulnerability Preparedness MVP grant, DHY Best

Practice, Fire For the last several years there have been two major issues that the Dennis Police as well as

other police departments, have been dealing with. This is Opioid Addiction and Mental Health issues. Community Services Unit, CSU, have been working on these two issues as often as possible.

Police was part of the Beach Safety and Monitoring Committee established in 2017.

Recommendations supported by Board implemented. As a result we were able to add additional hours and days of the week assignments for the following: ATV Patrols, Motor Cycle Patrols, Reserve officers-parking enforcement and assisting beach staff, Full time officers assisting with traffic and assisting beach staff with any issues that came up with Monitors checking for glass or alcohol, North and south side beach patrols during the night 2 Bike Patrol officers working each night during the summer primarily on the south side of town

As we look back on the last year, and the many accomplishments outlined - it is important to acknowledge the many hardworking and dedicated Town employees who strive daily to maintain the Towns unique culture, traditions and excellent customer service. None of these achievements would have been possible without the support and guidance from the Select Board members to the Town Administrator, the dedicated employees, volunteer committees and civic minded and engaged citizens. Each and every success derives from the collaboration and partnership of all participants and keeps Dennis the wonderful community that it is, I am proud to serve as your Town Administrator. Respectfully, Elizabeth C. Sullivan, Town Administrator



DATE: JULY 20, 2020

SUBJECT: BOARD OF SELECTMEN GOALS

Attached is the status report for the Selectmen’s Goals for Fiscal Year 2020 which was recently submitted to the Board, including all related back up materials. This document provides a synopsis of the Board’s past goals, some of which are multi-year and ongoing, progress and status are outlined. In addition, many goals were accomplished and were updated periodically throughout the year during Select Board meetings. As you know, given the ongoing public health crisis, many new initiatives and actions were paused and or deferred due to the unforeseen Covid-19 emergency. The annual Board goal process was kicked off last July and goals were adopted in November of last year by the Board. By March 13th the town had closed down all facilities and focus was on prioritizing service deliveries that were deemed public health and safety related. The Board made very tough decisions endorsing a spending and hiring freeze to ensure fiscally conservancy given the many unknowns. As you know from the updates by the Finance Director, the financial reports to date have depicted revenue collections to date as steady and in keeping with previous years. However, from a fiscal standpoint we are not sure how the next several years will go and what the impact of the Covid-19 crisis will be locally as well as on the overall economy and for how long. While there remains much uncertainty both with state funding for schools and federal relief we must also be mindful that there may be added costs necessary to continue to mitigate and abate the pandemic. Keeping this background in mind, as we have entered into a new Fiscal Year, it is time for the Board to begin thinking about Board goals for the next Fiscal Year. Each year, Board members send their goals for the year with measurable objectives to the Town Administrator. A comprehensive Board goals document is then brought before the Board to consider and approve. The final goals document will be incorporated into the budget directions provided to staff in preparation for the upcoming Fiscal Year budget formulation. The status update provided is intended to start the Board’s initial conversation for the creation of the Board goals for the new Fiscal Year. The Board will have further opportunity to discuss goals and objectives for inclusion, as well as provide overall direction. Goals and expectations should relate to and be built on the foundation of the overarching goals and objectives for the community. This creates a clear vision for the community, with set priorities, and moving the community in the right direction. Finally, in order to enable as part of the budget process, if applicable, and to have sufficient time to implement goals and actions, I recommend the Board adopt a reasonable number and collective set of specific priorities by September.

FY2020-FY2021 Board of Selectmen Goals and Targeted Objectives

Category Goals Targeted Objectives Budgetary/ Financial Impact

Status

1 Town Buildings/ Land/Facilities

Complete and update inventories Town Buildings, Facilities, and Land, including landings and ways to water. Adopted 01.21.2020

2 1. This includes Scargo Tower, historic sites, rented Municipal buildings, Town Hall, Senior Center, Town Hall, DPW, parks, etc. with maintenance and funding needs in mind.

*

Tour 10.15.2019

2. Explore needs and future needs of the Town at those sites, including for parking, porta-potties, Fire Station #2, housing, and wastewater

Fire Station #2 article on Spring Town Warrant

3. Create disposition plan or plan for future use of School buildings: Wixon and Baker.

* School Buildings Committee created 03.05.2020

4. Devise a long term and short term strategy to make public property more accessible and ADA compliant.

ADA Transition Plan Completed

3 Town Buildings/ Land/Facilities

Work on coastal resiliency plans. 1. Explore grants relating to flooding and erosion of our coastal banks and coast lines including for Dr. Bottero Rd and for assistance and mechanisms for homeowners to address coastal flooding issues MVP completed

4 1. ORV access management plan for Crowes Pasture *Endorsed Open Space Plan 03.05.2020

2. resolving beach monitoring ACLU questionsApproved amended regulations 02.04.2020

5 1. Explore creation of a crematorium and/or columbarium.

*

2. an expanded parking kiosk program Greg

3. and use of offsite paid parking areas for beaches and summer parking needs.

Explore new/potential revenue sources.

Explore creating a separate Buildings and Grounds Department and/or a Building and Structures Committee to evaluate properties, maintenance needs, and make recommendations on use/disposition.

Town Buildings/ Land/Facilities

Town Buildings/ Land/Facilities

Work on beach access and safety plans.

Finance

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6 1. Create a policy for eliminatinating glyphosate use on all Town owned and operated lands. Approved 01.07.2020

2. Review fiscal policies and procedures7 Finance Explore a permanent funding strategy for the OPEB

(Other Post-Employment Benefits) Liability Trust Fund.

1. Reviewing the impact of retiree’s share of insurance costs if there is no funding plan for OPEB.

*

8 1. Apply for grant funding through Smarter Growth Alliance or other pertinent organizations to help Dennis Port Revitalization Committee promote and market Dennis Port’s Economic Opportunity Zone designation.

Planning Department and Dennis Port Revitalization Committee continue to pursue grant opportunities for Dennis Port

2. Work with the Cape Cod Commission to create economic growth incentive zones in Dennis with the goal of creating more workforce housing development opportunities in Dennis that will be supported by the community.

Community and Economic Development Committee has discussed renewing this effort with the Commission

9 Environment/ Energy Efficiency

Explore use of solar energy for parking meters at Town beaches and parking lots.

*


Create a plan for the installation of recharging stations for vehicles.

*


Review solid waste removal from Town facilities. 1. Conduct a cost analysis of contracted pickup services vs. Town staff and equipment.

*


Explore a ban or deposit on nip bottles. State legislation pending

13 Dennis as a place to work/visit

Hear report of Tourism Committee to address their goals for the next several years and work with them to promote golf courses, beaches, rail trails, and restaurants of Dennis, particularly in the shoulder seasons.

Increased Tourism budget for FY21

14 Dennis as a place to work/visit

Gage interest in developing a public/private partnership in designing and building a train station replica for special tourism services, conveniences and concessions.

*

Finance Conduct a comprehensive review of policies adopted by the Board of Selectmen.

Economic success/ vitality

Assess the feasibility of attracting a larger percentage of corporate citizens to Dennis (examining the capabilities of the Town’s infrastructure, its zoning, land potential and targeted skill set necessary to support an increased commercial/ industrial presence in the community) and facilitate the conversion of vacant commercial space through making those spaces more attractive to businesses.

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15 1. Explore welcome signs to the Town.2. Review ladder sign license agreement(s) Updated 12/03/2019

16 Housing Crisis Take tax revenue received from the local short-term rental tax and increase the percentage that’s transferred into a stabilization account that helps address infrastructure and housing needs.

*

17 Housing Crisis

Develop and implement an accessory dwelling unit bylaw that fosters developing what’s already been developed.

Bylaw under review by the Dennis Zoning By-lawStudy Committee. The Chair was hopeful, before the current COVID pandemic, to have aproposal ready for Fall Town Meeting.

18 Housing Crisis

Identify our Community’s strategy on housing, with an aim to increase year-round housing for local labor force.

1. Explore applying for a Housing Choices Designation.

The Planning Department and Dennis Municipal Affordable Housing Trust has engagedthe Barrett Planning Group to assist them on shaping the Town’s housing strategy. Inaddition, the Planning Department is in the process of engaging a consultant to undertakethe Housing Production Plan which guides the Town’s process to meet our affordablehousing mandate.

Review signage around Town.Dennis as a place to work/visit

Page 3 of 7

21 Housing Crisis

Work on developing a second large scale housing development like Melpet Farms or the “Yarmouth Commons” complex on Route 28.

1. Look for a parcel of land, privately or Town-owned, to build a multi-residential community.

*The Selectmen made the VIC property in Dennis Port available to the Dennis MunicipalAffordable Housing Trust for reuse for housing. Staff is working with the Trust todetermine the best alternatives for consideration on this property. In addition, staffworked with the developer of housing at 209 Main Street in West Dennis on site conceptsthat were reviewed with the Dennis Historical Commission and ultimately approved bythe Planning Board for 8 units of housing, 2 to be sold affordable. Staff also continues towork numerous parties interested in creating housing in various neighborhoods aroundTown.

22 Town Operations/ Administration

Change the nomenclature of “Board of Selectmen” to “Select Board” both formally and informally.

1. Bring forward an article at the May Annual Town Meeting for formal name change. Board deferred from

Annual Town Meeting23 Town Operations/

AdministrationExplore changing from a Town Code to a Charter.

24 Meet the Library's needs to best service the public. 1. Consider the addition of staff for programs and hours. *

2. Review of the village library contracts/agreements.

Town Operations/ Administration

Page 4 of 7


Create a communications plan, exploring how to facilitate and improve communication between citizens, staff and administration, and businesses.

1. The Plan should include greater use of social media as an outreach method to promote and help visitors alike.

Internal procedure developed for communication with media outlets. Press release process and distribution list created. Press releases and other communitcation shared on Town website, Facebook and Twitter. Town Administrator's report posted on all platforms.


Update Long Range Town of Dennis Plans including; the Open Space and Recreation Plan, Coastal Resiliency Plan, Dennis Local Comprehensive Plan, and the Municipal Vulnerability Program.

Open Space and Recreation Plan endorsed in March 2020. Municipal Vulnerability Program Plan completed in June 2020. Planning Board has begun the process of developing a proposal for the Local Comprehensive Plan Update and will be asking the Selectmen to consider funding a Consultant for this effort.


Work with Eversource to develop tree re-planting programs in an effort to mitigate future tree removal for power line maintenance.

Page 5 of 7

28 Community Services

Provide support and funding to Substance Use Disorder Council.

1. Endorse initaitives aimed at curbing opioid use and for mental health services.

*

MOA with Barnstable County to utilize MA Department of Public Health’s (MDPH) Overdose Data to Action Grant with Duffy Health Center, Inc approved 05.05.2020

29 1. Review staffing and funding strategies to enhance bicycle patrol for the beaches.

*

2. Create plan for installation of sidewalks for safer access to beaches.

Completed an ADA assessment of ouraccessibility needs which can guide investments of beach access.

30 Community Services

Consider Age Friendly Community designation for Town of Dennis and explore developing a Needs Assessment for our demographics.

Needs Assessment completed. Working towards remediation and projects to increase accessibility, liviablity and walkability for all ages throughout Town.

31 Community Services Support children's welfare and safety programs. 1. Work with Recreation Committee, Friends groups, and outside agencies, to boost support for meals and participation in programs for those with limited economic ability to otherwise participate and eat, inclusive of children on school vacations.2. Explore classes for children including RAD (Rape Agression Defense) Class. Peter?

32 1. Finalize the DY Regional District Agreement so that it is easier to understand and clearer. 2. Ensure that the leases with the DY are in sync with the Agreement.

Complete the re-write of the School Agreement between Dennis and Yarmouth.

Education

Community Services Work to make beaches and beach parking lots safer, cleaner, and better through review and implementation of Beach Safety & Monitoring recommendations.

Page 6 of 7

33 Education Meet with Cape legislative contingency on State education funding.

34 Wastewater

Develop storm water management improvement plan to complement the Town’s wastewater efforts.

Engineering working with MS4 consultant on Stormwater on BMPs on impaired waterbody catchment area. Actively applying for Stormwater grants. All done in coordination with CDM Smith.

35 Wastewater Continue strategic development of wastewater funding and implementation.

1. The Implementation Plan should include a review of forecasts based on agreed assumptions.

*

36 Wastewater Present to the Town a comprehensive Wastewater for approval and implementation.

1. Implementation plans should be done in concert with the Economic Development Committee.

*

37 1. Finalize and implement a Code of Conduct Policy for Boards, Committees, and Commissions. Adopted 11/19/2019

2. Review and consider changes to the bylaw for committee attendance requirement. Board deferred from

Annual Town Meeting

3. Consider by law to limit the number of terms (total years) a person can serve on a committee, commission or board. 4. Define Board of Selectmen Liaison Role to Board/Committee. Addressed in Guiding

Principles draft38 1. Review all committee charges

2. Charges should include annual reports to be be given on the Committee's goals, needs and progress since last report.

39 Boards/ Committees Review and consider the entire appointment and re-appointment process.

1. Consider use of an appointment committee.

2. Consider interviewing all potential candidates at the end of appointment terms.

Boards/ Committees Develop a standardized outline for Committee Charges (exception maybe regulatory boards governed by state or local laws)

Continue to develop a “Guiding Principles Document/Committee handbook for all Committees, Commissions, and Boards.

Boards/ Committees

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