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04/20/23Handout - Design - Presentation Best Practices.ppt1
Overview of Presentation Design Best Practices
Created by Rick Rava
Handout - Design - Presentation Best Practices.ppt 2
What is Groupware?
Technology that enables: Teamwork Synchronous or asynchronous communication Working from local or remote locations
Normally includes the following technologies: Communication / EMail Programming / Custom Application Development Workflow / Business Rules Web Security
Handout - Design - Presentation Best Practices.ppt 3
What is Groupware?
Is it WebMail? Is it AOL Instant Messenger? Is it WebCT Discussion Forums?
04/20/23Handout - Design - Presentation Best Practices.ppt4
Ask the CEOImproving a Company’s Communication
Handout - Design - Presentation Best Practices.ppt 5
Why?
To Improve Teamwork & Communication
Feedback Will to Used to Improve Service to Patients, Families, and Employees
Engineers
ClericalStaff
Nurses Educators
Physicians
Researchers
Technicians
ImprovedServices
Handout - Design - Presentation Best Practices.ppt 6
Manual Process
Let’s examine how the process would work without any technology!
Ask The CEO Suggestion Box
Handout - Design - Presentation Best Practices.ppt 7
Manual Process
QuestionsWhat problems did the employee
uncover?What did the CEO notice?What obstacles did the Vice President
uncover?
Handout - Design - Presentation Best Practices.ppt 8
EmployeeReads Posts
EmployeeAsks Question
EmployeeReads Response
How Does the Technology Solution Work?
Routed toSr. Staff for
Review
Routed to CEOFor Completion
Proofed & Posted by
CommunicationManager
EmployeeSeesThis
What HappensBehind the
Scene
Overview
Handout - Design - Presentation Best Practices.ppt 9
How Does the Technology Solution Work?
EmployeeCan Only See the Response
CEO Answers
the question
Security
Groupware SecuresInformation to
AuthorizedPersonnel
Handout - Design - Presentation Best Practices.ppt 10
How Does it Work? The Details…
Question
Employee Posts Question
Handout - Design - Presentation Best Practices.ppt 11
Question
Route toSr. Staff
Administrative Assistant Routes the Question to the most Appropriate Sr. Staff Person
How Does it Work? The Details…
Handout - Design - Presentation Best Practices.ppt 12
Question
Route toSr. Staff
Sr. Staff Researches Ideas & Routes to CEO
Sr. StaffIdeas
How Does it Work? The Details…
Handout - Design - Presentation Best Practices.ppt 13
Question
Route toSr. Staff
CEO Reviews & Writes Response
Sr. StaffIdeas
CEOResponse
How Does it Work? The Details…
Handout - Design - Presentation Best Practices.ppt 14
Question
Route toSr. Staff
Communication Manager Reviews & PostsSr. Staff
Ideas
CEOResponse
Approval
How Does it Work? The Details…
Handout - Design - Presentation Best Practices.ppt 15
Question
Route toSr. Staff Employees
Read
Answer
Sr. StaffIdeas
CEOResponse
Approval
Answer
Groupware EnablesWorkflow That
Can be Sequential orRandom
How Does it Work? The Details…
Handout - Design - Presentation Best Practices.ppt 16
Ask The CEO Demo Employee starts up Ask The CEO from Company
Intranet
Groupware EnablesWeb BasedSolutions
What is an Intranet?
Handout - Design - Presentation Best Practices.ppt 17
Ask The CEO Demo Employee Asks Question
Joint Strategic Plan
Why is the Joint Strategic Plan between GHSand the Guthrie Clinic so important?
Groupware EnablesCustomizedApplication
Development
Handout - Design - Presentation Best Practices.ppt 18
Ask The CEO Demo Administrative Assistant Routes Question & Sr. Staff
Person Receives Email
Guthrie Notes Server
Sr. Staff Member
Groupware AidsIn the Processing
of Work(reminders)
What is a doc link?
Handout - Design - Presentation Best Practices.ppt 19
Ask The CEO Demo Sr. Staff Enters Their Ideas and Forwards it to CEO
or other Sr. Staff Member
Subject:
Strategic Plan
Question:
Why is the joint strategic plan between GHS and the Guthrie Clinic so important?
Response:
Both organizations must plan together…
Reviewed by: anonymous; administrative assistant
Groupware AllowsAll Members of Sr.Staff and the CEOTo Collaborate on
All Posts
Handout - Design - Presentation Best Practices.ppt 20
Ask The CEO Demo CEO Reviews Ideas and Creates Response &
Forwards to Manager of Communications
Subject:
Strategic Plan
Question:
Why is the joint strategic plan between GHS and the Guthrie Clinic so important?
Response:
I am convinced, as so are the rest of our leadership, that these two organizations
Reviewed by: anonymous; administrative assistant; sr. staff member, ceo
Handout - Design - Presentation Best Practices.ppt 21
Groupware EnsuresProper Approval
Ask The CEO Demo Manager of Communications Reviews and Posts to
Intranet for Employees to View
Subject:
Strategic Plan
Question:
Why is the joint strategic plan between GHS and the Guthrie Clinic so important?
Response:
I am convinced, as so are the rest of our leadership, that these two organizations
Approved?
Yes
Handout - Design - Presentation Best Practices.ppt 22
What are the Results?
Improved Communication Fast Turnaround on Questions Elimination of Paper Bottlenecks Accountability More Suggestions and Improvements are
Implemented to Improve Service to Patients, Customers, and Employees
Besides using this solution with CEO’s, where else could this solution be applied?
Handout - Design - Presentation Best Practices.ppt 23
What are the Results? Latest Trends
0
5000
10000
15000
Sep Nov Jan Mar May Jul Sep Nov Jan2002-2004
Ask The CEO Hits Per Day
2002-2004
Statistics provided by Deb Twigg, Guthrie Web Administrator
04/20/23Handout - Design - Presentation Best Practices.ppt24
Presentation Best Practices
04/20/23Handout - Design - Presentation Best Practices.ppt25
Ask the CEOImproving a Company’s Communication
CustomizedGraphics
Notice anything about the graphic?
Handout - Design - Presentation Best Practices.ppt 26
What is Groupware?
Is it Email? Is it WebCT Discussion Forums? Is it AOL Instant Messenger?
BulletedBuilds
Why use bulleted builds?
Handout - Design - Presentation Best Practices.ppt 27
Why? To Improve Teamwork & Communication Feedback Will to Used to Improve Service to
Patients, Families, and Employees
Engineers
ClericalStaff
Nurses Educators
Physicians
Researchers
Technicians
ImprovedServices
IllustrativeDiagram
Why diagrams?
Handout - Design - Presentation Best Practices.ppt 28
EmployeeReads Posts
EmployeeAsks Question
EmployeeReads Response
How Does it Work?
Routed toSr. Staff for
Review
Routed to CEOFor Completion
Proofed & Posted by
CommunicationManager
EmployeeSeesThis
What HappensBehind the
Scene
Color Triad What color combinations do you dislike?
Can you Read This?
Handout - Design - Presentation Best Practices.ppt 29
How Does it Work?
EmployeeCan Only See the Response
Answer the question
Layout
EmployeeCan Only See the Response
Inclusion
Handout - Design - Presentation Best Practices.ppt 30
How Does it Work? The Details…
Question
Route toSr. Staff
EmployeesReadAnswer
Sr. StaffIdeas
CEOResponse
Approval
ColorEmphasis
Answer
Much less contrast and impactWith the same color!
Handout - Design - Presentation Best Practices.ppt 31
How Does it Work? The Details…
Question
Route toSr. Staff
Sr. Staff Researches Ideas & Routes to CEO
Sr. StaffIdeas
Process Diagrams:Animation / Builds
How is this accomplished? (slide 11)
Handout - Design - Presentation Best Practices.ppt 32
Ask The CEO Demo Manager of Communications Reviews and Posts to
Intranet for Employees to View
Subject:
Strategic Plan
Question:
Why is the joint strategic plan between GHS and the Guthrie Clinic so important?
Response:
I am convinced, as so are the rest of our leadership, that these two organizations must work together rather than separately. It is so fundamental to our combined success that I would even say that to not do so would hurt our organizations.
Screen ShotsAlmost Live!
Handout - Design - Presentation Best Practices.ppt 33
What are the Results? Latest Trends
0
5000
10000
15000
Sep Nov Jan Mar May Jul Sep Nov Jan2002-2004
Ask The CEO Hits Per Day
2002-2004
Statistics provided by Deb Twigg, Guthrie Web Administrator
Charts
Handout - Design - Presentation Best Practices.ppt 34
Summary
The following lend to good presentation media design: Contrast of color, size, layout Progressive builds of words and graphic objects Charts, diagrams, and illustrations Screen captures “almost live” Successful use of color combinations give
presentations “zip” Interaction (questions & activities) – “focus on the
audience” Message – “focus on the purpose”
Handout - Design - Presentation Best Practices.ppt 35
Some Additional Items to Consider
Handout - Design - Presentation Best Practices.ppt 36
Some Additional Items to Consider
Handout - Design - Presentation Best Practices.ppt 37
Some Additional Items to Consider
Handout - Design - Presentation Best Practices.ppt 38
Thank You!
:-)