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8/3/2019 10003R Part 9
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Progmm4'
Steering Committee Report
Week 9 - 2nd March 2008
Steering Committee Actions
E'SCalatioo olinf nntruc1 ure ~ O ' M l o n dela'f$ end Terry Bums 07103J08
rnprovemenl oll 1 t S r ~ c a t I o n 01E>Ccooniobl lf't' lor acldrtOS$ing IM ingS from Terry Burns 07/03106
As.essmoot
Executive Summary
DeI;"ery is on ~ u r e but the program Is lacing slgnillcanl cI1Bllenges.
HOeS _ 1111 . '" 1 5 ~ Fl tf1.Ia'y "" " led k> ConotlO" bHl\l ,_ ~ " t r h le... r of do.. . 0
pn:: ":4Id lor on by So.o. 01 .. . ,0<1 01 F.,.........d P l a n " " ' ~ may"'" C. 016:....... \0
-.... n l S S M S S P s conl<l1<t "" 1M ro V1hd $"""";ord 0II'w Th it . . . . . " bo.-.g
..:lOf_ O ...... P'09*" . 2...,.;". SDAand ............ 01 tho opprcoch os CO'Id".....,. e......, . r w O O : ! ; . · c ~ t s I", U, . OHIC . - . d DETA " '1I<le<
f ' I d . 1 ! o n a ~ " ' " the TocIIn:O• h. .. not IgJ10td ar.d $ I C h t ~ . d TMI. t o """' - - ' " r . . INI T'nd;"q. from It., T <..Y'I>o11 At . .. ." , . . , I.... 1"""",I
" " O mort . : . . a y '", pN, ,tnbIoorIwork OIIt".in the p«>g. m Tho· , ....__ IN SOA 'fl . CorpT,,*, So ;"", . , , , , , , , , " I > I 01\00 II> P'''9'. ... lu work
1m.."., ."".. pro,""" "'" (he WOJI<br." "" .. . ~ i t r tctI J " forooao.l II> bt .. J n s l 3 w " ~ . li t.,. 111.. t{f.riod iI'Iit hn M-n ctj be . n HC>lloiod I;JuI; ",10 ' 00;00\ d. . . . ry dil l """
be"" coo ,",mt d orbrou;tl\bld<. T..t, . MW Iot , c-.t 10 commtro<e OlI , Mt l
wooh.. ,10·"' ' ' ' ' """ . drMd
Delivery Area StatusEASE
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..... .." -'. _ " " " " " Y,...,,,","
-. - " - · "". ,.... u ._ ' " " , ....."....---...
~ - . . . . , - . . ,.,..,.'.....,..... '...
QHIC Deliverables
• _ _ _ M . . . . . . .....- -.____ ..1
. __ " " " " " " T..: . . . . . ,.....". ....... __ ..... 0 "__
. =: '=:: : : '''=.....-<-- ... - - ~ - -
-
Critical and High Priority IssuesEASE
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----
- - -.- - - - - ~ . . . . : . Resourcing - Tolal Headcounl
_.Prog . _ .a l A • • ~ . o . m ....d Pro . . .._-_....._-_.
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Resourcing - Open Roles
-
..
...-,
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___ I
PROGRAM DELIVERY DIRECTOR Terry Burns
Weekly Report6 Marc/1 2008
,PROGRAM SUMMARY
av-an pI'QQI"tIft1 rich*" lJ. arntlrIt ~ n.IBM-OD wi 13'" . .pet. no« lul1Y'lWtllllll
ThIw Ir ' Ia.ICt rnMrw hn l i lt ptOQnIrtlloc:us avfIr
IN 1*01 WMlcIo
A po.stporJed lit the 13 u.d I Board MIll I . IDI'f!1ullf8!efll\D d e c ~ II) con.M.le utino' 1t1e CYITft " P ~ R 'IIfQIII; an d or.m. wII by m l o - M ~ III h i WIgIIIf t I : ~ tlPP"GICh i I d'WIged
h l dille r1I:W stlat.eg)' .n d gowtna'ICe rNlClei -MIl be
dwtgeIlo the ~ , . , sdIeduIt" ..::I " " 6M (l:lnlT8d-
Key Issues KEY RISKSEASE
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CQ)0Q)Q)
.-.E0U C).-CQQ)
.J
o00N .ruLro .c0)I0..£<1>
<1>
S I RELEAS
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. - : ~ . Program 42 · :.:::
Executive Summary• Delivery remains on schedule but the program is facing increasing challenges:
HOCS meeting of 15'h February has led to concerns being raised over the level of detail to be provided for
sign off by SDA at the end of Forward Planning may not be sufficient to ensure Agencies/SSNSSPs commit
to the revised Standard Offer. This issue is being addressed between Program 42 and the SDA and a
review of the approach is under way with next assessment on Tuesday 11'h March. Action completion date
moved to 21" March to allow assessments to complete.
Build of Work brain components for the QHIC project and DETA is under schedule pressure due to skills
shortages. Containment plans are in place and this challenge is expected to be dealt with once resources
are deployed and become productive.
Infrastructure provision for the Workbrain scalability test 3 is confirmed as at least 2 weeks later than
required. Escalations have failed to improve the delivery forecast and the schedule for the Workbrain
Scalability Assessment or proposed scope will have to be changed via contract CR. Team working on
assumption of scope change.
Production infrastructure provision to meet the QHIC schedule is reported as a risk. Provision of this
infrastructure is on the critical path and if it is delayed then the Go Live date for the QHIC solution will bedelayed.
2RTI Document No.463
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..;
Progra m 42"i:"
Steering Committee Actions
Agreement to any change in approach to completing Forward
Planning.
Decision on separation of DETA. QHIC and SSA led
implementations .
Agreement to schedule or scope change for Workbra inScalability Assessment
Escalation to CITEC of the implications of any delay to
provisioning QHIC production infrastructure,
Terry Burns I 21/03/08
Barbara 114/03/08
Perrott
Terry Burns 21103108
Barbara 14/03/08
Perrott
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- ~ . . . ...
, '\ .Program 42
. ./ ;'
Delivery Area Status
but will not be exactly the same size as production. Assumption needs to
be agreed via CR.
2 - Program Program A A A Program is under pressure to maintain schedule and address challenges
Management Director reported in Executive Summary. Team requires executive support to
ensure key decisions are made within necessary timeframes.
Key issues and risks need to be resolved before program status returns to
Green.
-
A _ P D ~ is reporting Amber due to the outstanding remedial actions required
Management to the project schedules which are expected to be completed by 14th
March.
2 - Program I P D ~
A The resource management team is reporting Amber due to challenges in
Management
2 - Program Resource A
resourcing specialist skills - Payroll SA, SAP Payroll & SAP Time skills.anagement
Work is on schedule but the Solution Definition team is reporting Amber
Planning
4 - Forward Solution A Adue to Awards Team issues with resourcing, and the inability to identify
contacts within the .agencies to review the Awards templates.
Definition
5 - Priority Solution A A A SAP build work on schedule.
Build Delivery
Workbrain team remains meet QHIC
project dependencies an . Additional
resources being recruited and team working extended hours to maintain
schedule.
Risk of schedule delay must be mitigated before status moves to Green .
A Test 3 dates at risk due to full size infrastru cture provision delays. Team isWorkbrain DeliveryN/A- Solution
now working on assumption that scope can be changed to run tests on
Scalability alternate, smaller, infrastructure. This will represent a % size of production,
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"
Progra';; 42 .;I '
Del ivery Area Status ..... cont Technology
Interlock
Team
N/A •
ReleaseManagement
Release
Management
4 , 5 , 8
Training
2 ,4 ·
Change &Comms
Training
Change
Team
The Technology team is reporting Amber this week due to issues in three
separate areas.
1. Limited resource availability for the CRT support stack testing.
2. Provisioning of hardware being overdue for the Workbrain scalability
assessment and at risk for QHIC production
3. CRT Stack SAP issues hindering testing .
Activities to prepare the P42 implementation approach and resourcing
models for agencies are underway. Discussions with SSA regarding their
preferred role in agency implementations have commenced . Release
Management continue to gather information and improve understanding ofagency drivers in relation to the definition of the Driver Plan (ie, sequence
and timing of agency implementations), with meetings held with SDA and
SSA.
P42 Training activities are progressing as planned,
4 QHIC and 5 P42 Training team members have been "on-boarded ",
Change and Communications work on schedule,
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-- \ ,"
Program 42 ',./ . ~- ..
Delivery Area Status - QH & DETA8 - QHIC I QHIC team A A A Critical path work is progressing to schedule but near critical path work
is up to 1 week behind schedule - main area is SAP HR interface
designs. Following issues need to be resolved before status moves to
Green:
- SAP HR interface design work recovering 1 week delay
- A risk currently being qualified, that production infrastructure will not be
available as expected
- The implementation schedule is not yet agreed (New submission date
14/3/2008)
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-
.
II ,,I!I RELEAS
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,,'Program 42 . '"
. , ,(
Deliverables by SoW (4 week window)
4 - Forward Planning • Scope va lidation workshops 31/03/08 31 /03 /08 No specific deliverable
• Award Interpretation Templates 04104108 04/04/08 21 % complete but completion at
risk
S - Priority Build .. New/updated DPDRs for in scope HR standard 31101 /08 25/03 /08 No updates position to be
functionality confirmed via CR
.. New/updated DPDRs for in scope FI standard 26 /02108 25 /03 /08
Deferred viaCR
functionality
• Functional design for in scope processes 26/02/08 25 /0 3/08 Deferred via C R
6 - Support • Release Synchronisation Framework 21/03/08 21 /03 /08 Work on schedule
tI T ransition Plan 21/03/08 21/03/08 Work on schedule
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Program 42
QHIC Deliverables by SoW (4 week window)SoW 7 - Lanice Seoping & I " Agreed Project Implementation Schedule 22/02/08 14/03/08 Updates required; date to
be changed via CR
SoW 8 - LaHice
,"Development. Coding, Unit testing & SIT 22/02108 14/03/08 Changed via CR
Implementation Test Plan & Strategy for the release
including RICEF items
" Solution Blueprint 14 /03 /08 14/04108 Changed via CR
" Functional specifications for Reports, 14 /03/08 14/03 /08 First draft sent to P D ~ forms, enhancements and interlaces.
" Process definitions for in-scope processes . 14/03 /08 14/03/08 First draft sent to PDQ
UAT Strategy, & approach 14/03 /08 14/03 /08 First draft sent to PDQ
SoW 9 Lattice Support " N/A With IBM for pricing
9RTI Document No.470
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..:
Program 42 :'.. '\' \; .
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Program 42..,/
Critical and High Priority IssuesN.me
RankI P o r t t y ) DHcrtpUon StltUI Sum lnl ry
T.rgoI!
Completion
0••
1S-00023 Syglem securi ty 700 · High Penetration TestIng on total solubon is not up to dale
especially (ollowing additional agency go-lives and
additIOn 01SABA 10 the landscape
ThIs issue to be s"";tched to be a risk 'h'hich needs to
be added to the CorpTech risk register. Sylvia Sim
'Nill manage the reporting of the risk status back to
Program 42 .
15-00026 VVhole ofGovernment Indirect
procurement project run by
OLD WOG Proc dept.
700- The indIrect procurement program uses a different
tec hnology verSIon of SAP to what IS currently in Core.
The business case evaluatIOn prOject IS n parallel wi th
a view to commence the project ea rly 2008 with SCM5
this pro;ea will dash for Master data , hardware,
connectivity and comrn.micatioos.
Changed issue responsibility to Brett Mat1hs'WS
(agreed to by Brett) . Shaurin has been included as
Issue Team Member.
Shaurin has been asked to provIde Issue Targel
Date.
1S-00027 XI messaging
capability not scaleable
700 • High SAP XI messaging is not scale able above a certain
size due to the 10:1 retio of data required for
messaging. i.e. a 200 megabyte message becomes a
2 gigabyte message during the XI conversion. This
may be a serious issue for frequent data transfer to
Workbraln, Many industries are now bypassing XI
because of this issue.
Issue transferred to David Her t (SDA).
1S-00044 Identification of 700 High A number of concurrent projects are currenlly Changed issue responsibility to Brett Matthews
Concurrent projects and continuing to progress during the Forward Planning (agreed to by Breit) . Shaurln has been included as
understanding the impacts Phase. It is critical for the team to have some visibility Issue Team Member.
on Fo rvvard Planning and understanding of the project to enable them to Shaur in intends to 'WOrk 1Nith Program 42 next week
evaluate the impact of these projects on the defined to understand the dependencies.
solution.
11RTI Document No.472
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::.l. \ . , : . ~ ' "
Program,42 )
...i
Critical and High Priority Issues .... cont
NomeRank
(Priority)OeKrtpUon 51.tlll Surnmlry
forgotCGlnpllllon
Don
1&.00071 Services 700 · Higk Services management have requegted the release of Nicola Stubbings has now co nfirmed the requirement
Management have 6-7 P42 resources from the program to support the is for 3 CorpTech resources fu ll time for 4 weeksrequested the release of implementation project of the services management each. These resources are currenUy working in the
P42 resources fOr support stacks. Competing prioritieg for selected Lattice Testing team. Lattice Testing learn lead to
implementation of support resources is unsettling for individuals and Increases advise of impact and possible alternatives.
stacks. attritioo 30"0$9 the program. 07/03/08 - SMO notified thai P42 resources ca nn ot be
released from CHIC project.
1$-00073 Ennancement and 700 - High Transferred from the GorpTech Risk & Issue Register David Magarry confirmed the rank of this issue is 31/05/2008
Defect Change Activilie!l in consultation with David Magany and Felicity Hilton. ~ H i g h and the target date is 31 May 2008.
Compromise the New Gerard 8almanno has accepted ownership. Joint Proposed actions detailed in issue register.
SolutKln Integrity (PMO O'M1er is David Magarry.
105) The issue is that Enhancement and Defect Change
activities compromise the new 9OIution's integrity in
both Pre-production and Pos t production
environments .Weaknesses in the pre production c hange contro lprocess COrTl>'omise the versioning and integrity 01
the product deliverables.
12RTI Document No.473
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P r o g r a ~ 42
Critical and High Priority RisksN_ R.. ponllbte
OwnerR _ DoocrI....... s .....
RS-OD041 No
Published Business
Benefits
Craig Vayo 700 High There is a risk that there are no published business benefits
that are being held up for the program to be measured
against, or for the agencies to be guided which will r esult in
poor understanding of how the program is tracking and no
clear understanding for the agencies or the program 01 "why
we are doing this"
No business cases has been made available to
Program 42.
RS-00043 Failure to
Attrect and retention
of Public Servant
resourcas for P42
roles will impactproject timelines.
John Gower 700 - High The Program is finding It difficult to anract suitable staff, and
staff already on the Program ar e looking to leave the Program.
Items impacting the attraction and retention of public servant
staff to P42 are:
- Change weary staff- Competing priorities for skilled resources with other areas of
CorpTech - e.g. Services Mgt
- Competing priorities for skilled resources with agencies
- Program not meeting existing P42 resource expectations
Karen Winfield to Provide John Gower with
Background information and will raise specific
cases as issues in the register.
13RTI Document No.474
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,, ,.. ..
Program 42 ,,.r.... •L
Forecast Contract Variations
Updated schedule 10 Incorporate agreed roles and names
Key Perronoel and additIOnal roles named but not subject to
GITC clause 10.2.
Change to commencement and comp letion dales for tests 3
and beyond OR agreement 10 extrapolate results from
reduced ~ c a . l e Infrastn.ldure,
of Forward Planning may nol be required.
and Safety as an Agency CR raised and sent to Program 42 fur Impact
assessmen t.
SoW being develOped by IBM
Health and as an Agency sent 42 for impad
14RTI Document No.475
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A-
Program 42.
: :::::::
I:.,
Resourcing - Open Roles - - - -- -Stream Team ProJectRole Status StartDale EndDale DaysVariance
SOA Solution Domain - FIN Open 5/11/2007 30/09/2006 123
Solution Delivery Core & Priority HR SAP HR PA Congultant Open 110112008 2910812006 66
Support Shad. Mgmt - Tech Sol 2 Open 18/0112008 11 10412008 49
S""P<>rt Shad. Mgmt - XFA 1 Open 16101 /2008 1110412006 49
Solutiofl Delivery Wort<:brain Technical Congultsn! Open 29/0112008 29/08/2008 38
Solution Delivery DETA WQI1cbrain Analyst Open 3/03/2006 11104/2006 4
Solulioo Delivery Core & Priority FI ABAP FI OnshOre Open 310312008 30/09/2008 4
Solution Delivery Core & Priority FI FI ABAP Speeiah9t (XI) Open 3/0312008 30/09/2008 4
Solution Delivery Core & Priority FI FI Bus inEt99 Analyst Open 3103/2008 30/09/2008 4
Solution Delivery Core & Priority FI FI Consuttan t Opon 3103/2008 31/0712008 4
Solution Delivery CO(e & Priority HR WQI1cbrain Functional Consultant Open 3/03/2008 29/0812000 4
Solution Delivery OETA DETA SAP HR /PAIOM Analyst Identified 3/03/2008 11 /0412008 4
Solution Delivery Wor1<hrain Cognos ConSultant Open 3/03/2008 3010512008 4
Solution Delivery WQI1cb(aln Cognos Consultant Open 310312006 27/08/2008 4
Solution Definition Awards SAP Analyst - HR Open 310312008 18/04/2008 4
Support Release Syncronisation Anatyst Open 4/0312008 2/0512008 3
SuPPOrt Shadow Mgt torTS & XFA Open 4/0312008 8/06/2008 3
Support TS & XFA Analyst Open 4/03/2008 2/0512008 3
QHIC Project & Solution Project AdministratO( Opon 5/0312008 30109/2008 2
•16
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I
r PROGRAM SUMMARY
Overall program dehvery Is ambercoincides with the IBM rafing
A strategy review has bee n initiated to definea transllion approach if the multiple instance
opllon Is apptovedII ts Important thallhlS tranSlbon process isIfllplemented as ea rty as possible and Is asnear seamless as POSSlbt e to prevent costburn
PROGRAM DELIVERY DIRECTOR Terry Burns
Weekly RepOrt
13 March 2008
J FORWARD PLANNING
Is"SUl' /I!, IWIt & SSP'S MIl dlll! l l loptg . . k:1o'I!II GI
diUI ~ t I l e ~ ! from FIf>- A<WA B D . I . . 1 : I " ' ; l p ! o c . . b l G l l I f I . ~ ~ " ' * ' V I I
I
Key Issues
- ...,--- '-- - ~ - - . - ..
___ " r.-do--"-EASE
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----- -- -- -
rR E C E N T IMPENDING CHANGES
1IeW____- _*'4W_1I»T1__~ ""', -,-- IIIo!ll"l'."_<» -
-. . - ' " ' " ' " - " ' ~....
,j, .....-... ,--"'--.
AC TIONS REQUIRED FROM STEERING COMM ITTEE
~ ' : : - - - . - 1:-- : : ~ ·
ACTION SUMMARIES
1 1 FunIIng ~ 1 i : t II*'I&J
]
ACTION SUMMARIES
Tech Ass.essmcnl aCCOI.mtabitauft$ EASE
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I RELEAS
... .. ...._ _ _ _._
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'.,;0:.
. ',"""Program ,,2 "•.
.; '-':-:-.,- ..: ~ '
Executive Summary
• Delivery remains on schedule but the program is facing the following challenges:
HOCS meeting of 15 th February has led to concerns being raised over the level of detail to be provided for
sign off by SDA at the end of Forward Planning may not be sufficient to ensure Agencies/SSAlSSPs committo the revised Standard Offer. This issue is being overtaken by questions over how to complete Forward
Planning following decision to proceed with separate ECC instance for DETA and should be incorporated
into the associated CR impact assessment.Resource provision by both IBM and CorpTech is an increasing issue for all workstreams with deliveries for
Forward Planning, QHIC and DETA at risk because of key roles not being filled. This challenge has caused
the DETA team to forecast status as RED unless issues are resolved.
Build of Work brain components for the QHIC project and DETA is under schedule pressure due to skills
shortages. Containment plans are in place and resources are being deployed . This challenge is expected
to be closed by 7th April 2008.
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HZ.
, ..1;
Program 1j2\'.'
•. Jl
Steering Committee Actions
Provision of support to CorpTech to meet resource provision
requirements.
All Steering I 28/03/08
Committee
members
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Progra rnA' ./'
'N"
Delivery Area Status
2 -Program Program A A A Program is under pressure to maintain schedule and address challenges
Management Director reported in Executive Summary and in detailed reports.
For the program change to Green, as a minimum, the following key
work stream issues and risks need to be resolved:
- Solution Definition - CorpT ech resourcing for Awards to be provided
- Solution Delivery - Workbrain resourcing to be provided and SAP
Finance scope/requirements confirmation
- QHIC - provision Data migration resource
- Workbrain scalability - provision of Test 3 hardware
- Technology Interlock con fi rmation of environment provision ing
2 - Program I P D ~ - A A P D ~ is reporting Amber due to ongoing work required to finalise corrective
Management actions on Schedules (due 28th March).
Additionally the lack of an agreed Change Control process is now affecting
program performance. SDA to publish their global process which combines
the service management and pre production changes. IS00033 raised 18th
Jan with target due date 15th Feb. Date now forecast for 30'h April.
Program 42 Management System Document has been submitted and
accepted by Vendor Management.
2 - Program Resource A A A The resource management team is reporting AMBER due to challenges
Management Management sourcing specialist skills, namely:
- CorpTech : Awards process analyst, QHIC data migration analyst
-IBM : Payroll BA, SAP Payroll, SAP Time, Workbrain
Delays sourcing these resources may impact project timelines for the
relevant teams - Solution Definition, Solution Delivery and QHIC.
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:.,
. , . ;"'I P r o g r a ~ t t V.
. I!" . '
Delivery Area Status ..... cont
Planning Definition
The Solution Definition team is reporting Amber due to the following issues:
-Inability to source a replacement CorpTech Awards Analyst (position
vacant since 29th Feb). and
- inability to identify contacts within some agencies to review/update
Awards templates.
- EPA has indicated that they do not want to participate in the Awards
template review/update process as they will not be implemented until
Phase 2.
Urgent action is required on these issues in order to prevent further
schedule slippage to the completion of the Awards interpretation templates.
Other aspects of Solution Definition are tracking well with the Review and
Validate the SO Baseline Phase 87% complete and workshops complete.
5 - Priority
Build
Solution
Delivery
A A A The Solution Delivery team is reporting Amber due to the Workbrain team
remaining under pressure to deliver the QHIC project dependences and
DETA development requirements where resourcing is putting delivery at
risk ..
SAP HR Priority Core Build is tracking to schedule. Team waiting for
approval of 4 Functional Specifications by SDA forecast for completion by
28 th March. Team proceeding without approval to maintain schedule.
SAP Finance Priority Core Build requirements have not yet been provided
for 10 of the 11 consolidated finance objects and team cannot proceed. IS
00109 raised to document this issue.
Team has met with Vendor Management this week to discuss object
oriented delivery and to agree an approach to define new milestones. CR
being prepared to change SoW5 to reflect this approach.
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..
. \ ...
Program 42 •'..i' -::',/
':;1,
Delivery Area Status ..... cont
Workbrain
Scalability
6
Technology
Interlock
Delivery
Technical
Team
A A A
Test 1 (non rostering solution) and Test 2a have been completed as
scheduled. Final review meeting for test 1 took place w/e 14th March.
Test 2a results have been shared with project management. Test results are
positive and indicate scaling.
Test 2b scheduled to complete on 28 th March. Current results are positive
and indicate scaling.
Test 3 is planned to facilitate the 'go I no go' decision for Workbrain as a
scalable tool. Provision of the production hardware is a pre-requisite to
running Test 3. Currently it is believed that the provision of the production
hardware will be made on 11th April. This is 4 weeks la ter than planned and
as a result the 'go I no-go' decision will be delayed for 4 week. A Changerequest will be raised to deal with this delay.
The Technology team is reporting Amber this week due to the following
issues:
- Decision to move from a single instance to a multi instance landscape
will result in rework to deliverables from SoW 6. CR000006 raised to
address this change.
- Environment provision is reporting Red due to CITEC advising that they
have utilised 5 of the available CPU's purchased by CorpTech for other
clients without any consultation with CorpTech. This means they cannot
provide any further ordered environments until the new Superdome is
commissioned.- Fix from SAP for issues hindering CRT Stack testing has delayed
completion of this exercise.
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·r.,
Program.4 '"y.
. ..J •
Delivery Area Status ..... cont
Release I Management
Management
4, 5, 8 I Training
Training
2, 4 Change
Change & Team
Comms
The Release Management stream is supporting the Solution Definition team
with the preparation of key SOW4 deliverables as well as the preparation of
Statements of Work for the DETA implementation .
The Training team is reporting Amber for this week because:
- The status of the refinement and update progress of the SO training
materials, templates and training tools
- 3 CorpTech resource resignations and replacement of these resources
is impacting work progress.
An issue (IS-00106) has been raised to highlight that the training
deliverables and activities stated in SoW5 will need to be redefined to reflect
more accurately reflect the actual training activities and deliverables being
perfonmed by the training team .
A Training Due Diligence report will outline the variances (and requirement
for these variances) between the SoW5 training activities and the actual
training activities currently being performed.
The Stakeholder Management, Communication & Change (SMCC) team is
reporting Green. This is assessment based on delivery as per the defined
SMCC schedule.
Minor refinements to Stakeholder Management assignments have occurred
to support the evolving nature of program relationships . Stakeholder
Management data con tinues to be gathered and captured in the
Consultation Manager tool.
The Change stream currently has focus on refining and developing tools in
preparation for implementation activities. The remainder of the change
management standard offer work is complete.
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-- -.:" ',,:,
Program 42 ~ : : , ~ . .. ' -i- '. - - ~ . " , - : , , " , ~ , "
Delivery Area Status - QH &DETA
A A The QHIC team is reporting amber overall due to the following iss"es:
-Interface design and functional specification completion still
behind schedule and integration with PAYMAN not agreed as
planned. This is now overdue and will impact deliverables due by
25th March.
- There is a residual risk that production infrastructure will not be
available as expected. This follows commitment from CITEC that
infrastructure will be provided to meet QHIC timescales .
- Key resource (Data Migration) not replaced (IS-00100 QHIC Data
Migration Team replacement team member). This issue is
seriously impacting the progress of the DM team.The QHIC development and test instances have now been refreshed to
include the support stacks being implemented under the technology
Intertock stream
A -QHIC I QHIC leam
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-
IIIII
II
--
III
I
I
II
1
--
I
I
'
•..
&
•
.
po I RELEAS
- ,.
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, '::XProgram 42 :':"
.i ' ' . ::-:...
Deliverables by SoW (4 week window)
2 - Program Management Extended Program Charter 20102/08 12/03/08 Delivered and approved as the
Program Management System.
4 - Forward Planning o Scope validation workshops 31/03/08 31/03/08 No specific deliverable
o Award Interpretation Templates 04/04/08 04/04/08 37% complete but completion at
risk. Reported as RED.
o Deliverable Templates 14104/08 14/04/08 49% complete
5 - Priority Build o Newlupdated DPDRs for in scope HR standard 31/01/08 25/03/08 No updates - position to be
functionality confirmed via CR
o Newlupdated DPDRs for in scope FI standard 26/02/08 25/03/08 Deferred via CR
functionality
o functional design for in scope processes 26/02/08 25/03/08 Deferred via CR
6 - Support • Re lease Synchron isation Framework 21/03/08 2 1/03/08 Scheduled for 24'" March due to
Public Holiday. May change
following 3 instances decision
• Transition Plan I 21/03/08 2 1/03/08 Scheduled for 24'" March due to
Public Holiday. May change
following 3 instances decision
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,Program ,,2 "
\ '1
QHIC Deliverables by SoW (4 week window)
SoW 7 - Lattice Scoping &
SoW 8 - Lattice
Implementation
I • Agreed Project Implementation Schedule
I . Development, Coding, Unit testing & SIT
Test Plan & Strategy for the release
including RICEF items
• UAT Strategy, & approach
• Solution Blueprint
• Functional specifications for Reports ,
forms, enhancements and interfaces.
• Process definitions for in-scope processes.
• Impact assessment report
• Legacy data assessment strategy and plan
• Definition of SOE, Desktop and Bandwidth
requirements
SoW 9 - Lattice Support I . NIA
22/02/08
22/02/08
14/03/08
14/03/08
14/03/08
14/03/08
14 /0 4/08
14/04/08
14/04/08
14/03/08
14/03/08
14/03/08
14/04/08
28/03/08
14/04/08
14/04/08
14 /0 4/0 8
14 /04 /08
Delivered and awaiting
approval
Changed via CR
No feedback si nce
submission
Changed via CR; on
schedule
On track except
Integration which is held
up in review process
Forecast to be delivered
as forecast
On schedule
On schedule
On schedule
With IBM for pricing
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i'?P r o g r a ~ 4 2
, . , ~ I · !. .
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Progrnm 42 ;<
Critical and High Priority Issues
Name ResponsibleOwner
Rank(Priority)
-
DH crlption
- - - -
Status Summary TlrgotCompletion
Dote
Loo'upd.tedon
IS-00026 Whole of Brett Matthews 700 The indirect procurement program uses a different Kevin Milham following up 30/03/08 28/02/08
Government technology version of SAP to what is currently in Core. The on issue with Richard Speck.
Indirect business case evaluation project is in parallel with a view to
procurement project commence the project early 20 08 with SCMS this project will
run by OLD WOG clash for Master data, hardware. connectivity and
Proc dept. communications.
IS-00027 XI David Ekert 700 SAP XI messaging is not scateable above a certain size due Transferred to David Ekert 06/03/08 28/02/08
messaging to the 10:1 ratio of data required for messaging. i.e. a 200 as agreed between Paul Overdue
capability not megabyte message becomes a 2 gigabyte message during Hickey and David Ekert.
scale able the XI conversion. Th is may be a serious issue for frequent
data transfer to Work brain, Many industries are now
bypassing XI because of this issue.
IS-00033 SDA wish
to revise the
accepted Change
Control Process
Brett Matthews 700 The CorpTech Senior Leadership Team (SLT) met with the
SDA representative on 21/12/07 to discuss processes. PDQ
were advised that in this meeting. the SLT have requested
all Change Requests must first be assessed by the SDA .
This was not in the originally agreed process on 14/12/07.
This will require a change to the contract, and is not how the
lOT discussed the management of the process.
Rank raised to 700 as this
issue is now affecting P42
and has been outstanding
since 18/01108
15103/08 19/03/08
1S-00044 Shaurin Shah 700 A number of concurrent projects are currently continuing to Advice received from Not provid ed 06/03/08
Identification of progress during the FOlWard Planning Phase. Il is critical for Shauri n Shah is that Steve
Concurrent Projects the team to have some visibilily and underst anding of the Mitchell should beand understanding project to enable them to evaluate the impact of these responsible for this issuethe impacts on projects on the defined solution. and that Steve will provideFOlWard Planning the Target Date. Email sent
to Steve 29 Feb 2008.
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I
'\
Program,42 "",, J . . '
i.
Critical and High Priority Issues .... contTarget LAII,I Responsible R a n ~
Stlrtul Summa,ryno,lptlon Completion updotedNomo Owner (Priority)
Dot. on
Transferred from the CorpT ech Risk & Issue Register in Breit Matthews has advised 31/05 /06 14 /03/06rett Matthews 700S-00073cons ultation with David Magarry and Felicity Hilton. Gerard thaI:
Defect Change
Enhancement andBalmanno has accepted ownership_ Joi nt owner is David • Outstanding RFCs are
Activities being progressed
Com promise the
Magarry.
The issue is that Enhancement and Defec t Change ac tivities • Reg ular reports are
New So lution being produced.ompromise the new solution's integrity in both Pre
production and Post prod uction environments. • New Change advisory
Weaknesses in the pre prod uction change contro l processInl egrily (PMO-105)
Board has been
compromise the versioning and integri ty of the prod uct implemented
deliver abies.
The issue is tensions between P4 2 and ongo ing CorpTech Upd ate from Steve Mitchell:teve Mitchell 700 26103/06 14/03/06S-00081 Tensionsservice de livery requirements. Ei ther program detayed or Communi cati on an d
service delivery
between P42 and
service de livery impacted, or both. expectation setting by P 42with Servi ce Manag ement is
not clear and there are n o
formal communications I
plann ing I scheduling
channels or forums to
ensure P42 expectations
are communicated to SM.
An example is the non
acceptance and delay
regarding the QHI C
Implementation Schedule.
SDA has instigated a
regular meeting with SM
and will include P42 once
SDNSM interface is
defined. Expectedresolu tion 28 March 2008.
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Progrnm42
:;: .M
Critical and High Priority Issues .... contTorgel LastRnponllble RJlnk OHcrlption Satul Summaryame. CompletJon upd.lld
(PrIority)wnerDale on
The issue is that SOW8 indicates that the QHIC TrainingS-00083 Sieve Mitchell 700 Assigned to Steve Mitchell. 05/03/083/03/08
Team will use the simulation tool OnDemand to develop Have provided Steve with aimulation Tool for Overdue
OH doesn't match QHIC training simulations. This would mean that simulations copy of the change request
for QH are developed in a tool which is different from the42 and issue. Assigned Target
1001 to be used by P42 for the Standar d Offer simulations. Date of 2 weeks.
This would result in inefficiencies for QH, as they would =====================need to rebuild all SO simulations in their own tool. P42 has raised a CR
requesting that the
simulation tool to be used is
IBM Simulation Producer.
When this CR is approved,
the recommendation is to
raise a CR to SOWS so that
the OHIC tool is the same
as that to be used for the
SO. (See also
Coosequences)
The issue is thallhe OA OC procedures are immature.S-00084 Immature Craig Vayo 700 FOllowing discussions with 02105/08 14/03/08
ONOC procedures Poor documentation leads 10 missing key issues. key stakeholders, ONOC
procedures for deliverable
acceptance are in drart form
and are being tri ailed. There
have been discussions with
P42 and Service
Management to ensure
early engagement of parties
to minimise delays and
rework.
The issue relates to the lack of a replacement beingS-00100 QHIC John Beeston 700 Gordon Barber sourdng 16/03/08410 3/08 -
Dala Migration provided by CorpTech for Thaoi Ho from the OHIC Data replacement Overdue
Team replacement migration team. Thoai resigned, gave 2 weeks notice and
team member we asked "CorpTech for a replacement and specifically
suggested a suitable replacement, Chandra Lokkolo, who is
currently engaged in HR applications support and is, as we
understand it, working on support stack testing.
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- -- -
prOgTdmq2 .. ,i l . :.
Critical and High Priority Issues .... cont
NameRHponolblo
Owner
-Ra nk
(P riority)Dncrlptlon Status Sum mary
T_rgetComplo.lon
Dm-Last !updated I
on I
IS-00104 CorpTech Gordon Barber 700 CorpTech Awards/Rosterlng Business Analyst Phillip l eroi A resource has been 20103106 17103/06
Awards Resource departed the project on Friday 29th February to lake on a
permanent role with Police" Based on his skill set andexperience Philip was a key resource in updating AwardTemplates (approx 270 templates with current Awards fActs)
with the res pective Agencies
A replacement CorpTech resource has not been identified to
th is point.
identified, however, theresource is only avai l able
part lime and will need 2 x
weeks clearance prior tocommencement (this wi ll
eq uate to a 5 x week delay).Given the delay in sourcing
this resource and the impactto tim e lines for the Awards
team, TR has placed a
request with Gord on Barberfor an add itional res ource to
make up the time lost inplacement. 2 x resources
have come through the
advertisement process for
this role and the resumesare currently being reviewed
to determine if one of these
resources could fill this
position and assist the team
to get back on track in termsof meeting their milestone
and deliverable dates .
Gordon Barber is to clarify if
this is possible and adviseof result. This decision will
be required by 31/03/08 to
allow time for on boarding of
2 x weeks.
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Progrnni 42 ..1
Critical and High Priority Issues .... cont
Nlme
,
Rnponllb'.Own ...
Rank(Priority)
Description StatUI Summary Tlrg••CompletIon0 . . .
L..
Iupdatedon
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- - --
- - - -
t '11
Progrnm 42 ..- ... ' ~ ' .- .::'.'
Critical and High Priority Risks·1,
R..ponalble Rank .DeoCffptlon St.lUI"",. Own.,
There is a risk thatlhere are no published business benefits Inat are being No business cases has been made available to
Published Business
Craig Vayo 700S-{)0il41 Noheld up fO( the program to be measured against, or for the agencies to be Program 42.
Benefits guided which will result in poor understanding of how the program is
tracking and no clear understanding for the agencies or the program of
~ w h y we are doing this"
The Program is finding it difficult to attract suitable staff, and staff alreadyohn Gower 700 John Gower to raise in Joint Workforce Strategy
Attract and retention
RS-00043 Failure to
on the Program are looking to leave the Program. Items impacting the meeting on 20th March.
of Public Servant attraction and retention of public servant staff to P42 are:
resources for P42 - Change weary staff
roles will impact - Competing priorities for skilled resources with other areas of CorpTech
project timelines. e.g. Services Mgt- Competing priorities for skilled resources with agencies
- Program not meeting existing P42 resource expectations
There is a risk that CITEC will not be able to provide infrastructure for This risk was initially raised with CITEC Senior
Infrastructure
700S-00049 CITEC WendyQHIC Production and Disaster Recovery In time for the build to commence Management on the 14lh of January. when it was
Provisioning
Jaqueswhich will result in delays to the schedule 'discovered' CITEC had less capacity than required.
This risk has been escalated numerous times,
culminating with a letter being sent by the ED toCITEC on 19th of February. We were advised by
CITEC they would be fast tracking this purchase and
be able to meet our requirements . Last week.requested the delivery date and was advised that
CITEC was currenlly In a closed tender 10 provision
infrastructure (2 Superdomes). Therefore. the order
to HP with a delivery timeframe isn', possible until the
tender is closed and the relevant approvals (high
level government) are provided. Advised yesterday
thallhe CITEC MD is now providing pressure on staffto deliver
I
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progr<1n11j2
Forecast Contract Variations
Updated schedule to incorporate agreed roles and names
Key Personnel and additional roles named but not subjecllo
GITC clause 10 .2.
Change to commencement and completion dates for tests 3
and beyond OR agreement to extrapolate resutts from
reduCed scale infrastructure. or dates changed due to late delivery of
Modii fled approach to completion of Forward Planning review and may not be required.
Inclusion of Workplace Health and Safely as an Agencyshared item .
Roslering file upload
CR raised and sent to Program 42fOf
impactassessment.
Raised al OHIC Steering Committee on 18103 /08
Manual data entry Raised at OHIC Steering Committee on 18103108
Development of Roslering solution in Workbrain a carve
out from SoS 2 which is under way but not yet under
contract.
SoW being developed by IBM
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Program 42 ' "1 - ',\•
....: ..., ' , , ~ -
Resourcing - Total Headcount
Program 42 Resourcing Profile
Actual vs For ecast
'"
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' 180 '
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~ ~ - - ~ - - - - ~ ~ - - - -So #: <!!> <!!>.dP.&> <!!> <!!> <!!>.<'I> ",,,, "," ",'" ","'.<'1> #:.dP ","'.&> <!!> <!!>.<'P #: #: ",'" r§>'" <!!>
",1' .." ,1',1' ,<P~ < F . . " , 1 ' ",'P",1'",,",',,,(f'",<fl ",<fl ,<fl<f'"'ci><" r;?<Pr;?<fl B - ~ " " ~ < f l < l > ( D ' ~ " , , 0""<s>1'<s><" ,,(f'~ ~ # ~ # ~ ~ ~ ~ ~ ~ ~ # ~ ~ ~ ~ ~ ~ $ ~ ~ 1 ~ ~ ~ # - P42 Actual
--IBM .Actual
--CorpTech Actual
P 42 Forecast IBM Forecast .. . " CorpTech Forecast
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Program 42 - 1.:Zi'
..
Resourcing - Open CorpTech Roles
ProjectRoleeam StatuIowtream I ~ Lead
9H1C. Chris,Prebbie TS9W 7 & SOW_U Bu id___ ' I , I ~ i ~ Analyst· . ~ a y ~ o U / . t U ~ - - - = ! ~ I l . __ QI::IIC_ ~ h r i s P r e b ~ e ,SO:!'!2..&.§..OW8 Bul ld_ BusinessAnal',:st - PayrolVHR Op en
O!::!!C Chris Prebble ISOW? & " " - i Q ! : a l i o ~ t i o n r . a l y s l Filled_ 'Defin ition Toula ~ ! ! . 4 A!""d, Pmcess A n a ~ s t -Awa"" FinedD.elivel)' Igm Lambert_ !S9."::(5___ _&f riority.FI _ FI ! l ~ s s ~ a t y s t - -r:MS_ _ Open
Delivery Tom lambert S_Oyv Core &. r i o i t y HR r o c e s s A n a l y . . : J j ! y ~ a y r o U IFill.ed . I
Delivery - Richard nan ISOW 11 Configuration DETA SAP P ~ I I Analyst IOpen
D e l i v ~ ! i R i c ~ a ~ ~ ~ s o ~ ! ) C ; o n f ~ g u r a t i o ' ! . . 1 " D E T ~ S A P P y r o l ~ ~ e Manage"!enIAnaIYst "Ope!!DelivelY - RIChard Tran SOW 11 Configurallon OETA SAP HRlPAlOM Analyst Open
Delivery - lAnn Cho" SOWS Tra in"rig Training Developer .. Filled
Support :1 Rict1ard .Speck -" Shadow-Mgt for});_ & . - Open
S ~ p p o r t Richard Speck ,S9_:Y..§_ Shadow Mgt for TS & XFA :OpenS u p p i c h a r d Speck ISOW 8 1 TS & XFA Anatyst 10pen
Role Start Role End Aaslgn Start
Date Date Date
- 1 ± .lU-M3!.-ye : " : : ' I ; I ~ ~ a I_9-J.an:.9.8 2 ! 3 : § ! ~ ~ ~ 9 - J a n - 0 8
B , : ! ! O V l l : M a Y - ' ' ! ~ C i 31..:Mar-08 3 Q . . ..__ _.-1
4 . ~ 2 ~ ~ u ~ : ~ ___ ~ ' S l a n - 0 8 03-Mar-08 09-May-08
9 - 1 A 0 a Y ~ 8 10-Mar-OS! 11-Apr-081
0loMar -Oe 28 :Mar-O o' - - '03-Ma r-QS
? . . . : . . . A p r - 0 2 - M a y - O 04·Mar·08 OS-Jun-OS04·Mar·08 02.May-OSI
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Program 42 '.';).,-/ ':.,
.. ' .. :
Resourcing - Open IBM RolesRepcrt Da1 2OI03flOOE
& S O W 8 B U I i d ~ v e ~ r - ..~ ; ~ ~AuiunStlrt
Dot<
AnI,,", End
OnDo,.
v a r i ~ ! I TRUEI R u ~ - .
'
Role start I Rofe End Stram I sm. n 1.Md 51.....ow T . ~
" ' "" Date08-Nov.(liS B l . . p r a l n Filled~ D O
~ ~ ' ·t"lHIr. [l"' m " Pn.I+.IA _ . . c . 1ieQ"aticn _ _. . . . SQVV] .! f$QW8 (0. en__ c. ..
.ISM .,Qt--JIC.- 1Chi s Preb t* : -= r_ . ~ o . ~ - - - + - - 2 ± M S r - D a ' ' - : : = = = = t(:I1W
w L 'ri69"at i?"! ( ) p a nO H I C Pre tda_ ro w 7 S SOWIL J! !eg:iI!iI::fl J ) ~ l l j ~ Open 2 4 - M a r . . o s ~ ~ .. 1""".1__ i ..'...: ; : : ~ ~ : - r = ~ ; : : : ; t ~ : = :
qHIC_ tcrr iSPrettlle ' s o w T ~ . § - - : - i n l f 9 1 1 f m lA8APDevelope(HR___"':"":"" 1 : M a . o o : . tOf:JIC. . ~ S : ~ __ S Q : 1 1 J k Y 1 r l t y . b n O p e n - - - L - M a r 3 Q : ! ~ - - - 4 I
1.QHIQ c t r : ~ ~ ~ .., __ 1 . r " ! t q ~ __ " - P : l Open .-=+fIOHI!::. C h i ~ P r a b b I B - - - + f r r t " y ~ Open - M a r : - u ! I 3
OHIC C t : ! I ~ & _ ~ . ~ ( I l i a J _ l r I l ~ a l i O ! : ' . ~ f > . ~ . c : p e r . _ O p e n _17-Mar--06 - t=": :... . __ .1.. ._ jOHIC Chis P!"ebll& SlM7& SOW 8 Ir1f!g11tUl ~ D e v e l ~ jOpen , 17-M<v-a i J. .OI; IG _ ___ • _ _ _ _ _ _ _ .. ( ) p e n - - r r : ~C t v i K K l ~ " " . " P Q ' :
IIOHIC C t r l S O W 7 & P r o j e d . & S o ~ i o n C i l £ l ~ i n i s t r ( l t a 0 p e r 1 ()5..My:<i. : » . S
J - - . - - - r . o ; ; ; - ~ - , - - 'U
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F ~ ~ : ,__ -H= i r ~ : ' ~ : f - = = = = = ._.- - , - - ' i : = ; ; - ~ -0
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;Delivery ITomLanbert ~ t f ~ ~ n ~ · . _ t Ftn::llcnalConslJtanl. d i e d 07-"tx-D8 07-AfX.()ij 2 i A u g : 9 8 . ~ P i a f t n e I t - f ' i .····0
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RTI Document No.501
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