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Project Management
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PROJECT MANAGEMENT
Communications Mangement
Communication Management
Includes the processes that are required to ensure
timely and appropriate planning, collection,
creation, distribution, storage, retrieval,
management, control, monitoring, and the ultimate
disposition of project information
Communication Management
10.1 Plan Communications
Management
Is the process of developing an appropriate
approach and plan for project communications
based on stakeholders information needs and
requirements, and available organizational assets
Identifies and documents the approach to
communicate most effectively and efficiently with
stakeholders
10.1 Plan Communications
Management
Communication Requirements Analysis
Determines the information needs of the project
stakeholders
The number of potential communication channels or
paths as an indicator of the complexity of a
projects communications
Communication channels = n(n 1)/2
where n is the number of stakeholders
Communication Technology
Methods used to transfer information among project
stakeholders may vary significantly
Factors that can affect the choice of communication
technology include:
Urgency of the need for information
Availability of technology
Simplicity of Use
Project environment
Sensitivity and confidentiality of the information
Basic Communication Model
Communication Methods
Interactive communication
Includes meetings, phone calls, instant messaging, video
conferencing,
Push communication
Includes letters, memos, reports, emails, faxes, voice
mails, blogs, press releases
Pull communication
Includes intranet sites, e-learning, lessons learned
databases, knowledge repositories,
Communications Management Plan
Is a component of the project management plan
that describes how project communications will be
planned, structured, monitored, and controlled
10.2 Manage Communications
Is the process of creating, collecting, distributing,
storing, retrieving, and the ultimate disposition of
project information in accordance to the
communications management plan
Enables an efficient and effective communications
flow between project stakeholders
10.2 Manage Communications
Performance Reporting
Is the act of collecting and distributing performance
information, including status reports, progress
measurements, and forecasts
Performance reporting needs to provide information
at an appropriate level for each audience
Reports
Percent complete
Status dashboards
Analysis of past performance
Analysis of project forecasts
Current status of risks and issues
Work completed during the period
Work to be completed in the next period
Summary of changes approved in the period
10.3 Control Communications
Is the process of monitoring and controlling
communications throughout the entire project life
cycle to ensure the information needs of the project
stakeholders are met
Ensures an optimal information flow among all
communication participants, at any moment in time
10.3 Control Communications