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1
YOUNGSTOWN STATE UNIVERSITY
Information Technology Tools for Engineers
Groupware and Collaboration toolsGroup 5
2
CONTENTSIntroduction
Yahoo Groups
Google Groups
Groove
Sakai Project
Microsoft NetMeeting
Hot Office
Microsoft Live Meeting
Macromedia Breeze
CONTENTSIntroduction
Yahoo Groups
Google Groups
Groove
Sakai Project
Microsoft NetMeeting
Hot Office
Microsoft Live Meeting
Macromedia Breeze
3
Introduction
Collaborative software, also known as groupware, is application software that
integrates work on a single or multi projects by several concurrent users at
separated workstations
Where to use it?
Holding meetings
Discussion forums
Working on documents
4
1) Yahoo’s Group
http://groups.yahoo.com
• Creating your own group or join other groups. Also Yahoo’s group provide a search engine to find an interested group
FeatureEasy of useCostweb based
collaboration tool .Presenting categorized representative groups
8 menus
don’t need to download and install the program
providing the simple arrangement of menus
easy to understand how to use and manage the each page
everyone can use even without any instruction documents or help supports.
free web-based collaboration tool
need to sign up for getting Yahoo account
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What kinds of features does Yahoo Groups have?
• Message & Post Menu
• Chat
• Files
• Photos
• Links
• Databases
• Polls
• Calendar
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2) Google’s Groups
Free service which helps groups of people communicate effectively using email and the Web
bookmark topics announcement lists mailing lists public discussions
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3) Groove project
http://www.groove.net
From the name of virtual office Groove is a tool for the businessmen or people who want to use more advanced technologies which are common these days. Such as File Sharing, Manage Meetings and Projects, and Track data and Processes.
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Groove project
FeatureEasy of useCostNeed to download Groove program
Three different version of the program
1-Groove Virtual Office Professional Edition for Projects
2-Groove Virtual Office Professional Edition
3-Groove Virtual Office File Sharing Edition
User friendly platform
Icon-based tool change which is way familiar with internet users
Easy to add or remove the tools by clicking the add icons button
Plenty of tools to substitute other extra programs with one program
Groove Virtual Office Trial is available at no cost for personal use or 60-day business evaluation.
Groove Virtual Office Professional Edition for Projects : $229
Groove Virtual Office Professional Edition : $179
Groove Virtual Office File Sharing Edition : $69
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4) Sakai Project
www.sakaiproject.org
Sakai Project is a not-profit web-site which has been developed by Sakai Foundation
Without downloading, we can use Sakai Project’s Collaboration Server using Sakai instead
Sakai is a set of software tools designed to help instructors, researchers, and students create websites for collaboration. Using a web browser, users choose from a set of features to create a site that meets their needs.
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Sakai Project’s Examples
A project director can create a website to make announcements and share resources, such as documents or links to other resources on the web.
An instructor can create a website that serves
as an online discussion board for students to collaborate on an assignment
A student can create a class website to work
on and submit assignments electronically
14
Sakai Project
www.sakaiproject.org
Sakai software is part of the Sakai Project (www.sakaiproject.org), an R&D project for creating open source collaborative tools for use in learning, research, and other types of distributed group work.
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Sakai Project’s features
www.sakaiproject.org Announcements Home Assignments Chat Room Discussion Drop Box Email Archive Gradebook
Membership News Preferences Presentation Profile Resources Syllabus Wiki
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Sakai Project’s features
FeatureEasy of useCost
•Two Options–Download the Sakai Software or
–use Sakai Collaboration website
•Still under development, sponsored by Sakai Foundation
•Very few groups which have been created so far
•Hard to understand the forms
•No help Files support
•Couldn’t fined how to coordinate the tools
•Unstable software
•No cost needed
•Just login or download the program needed
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5) Microsoft NetMeeting
http://www.Microsoft.com/windows/netmeeting
Simple collaboration task with a friend or a client.
In general, audio & video chat tool NetMeeting can be downloaded from
the website for free It is included in Windows2000, under
communications tool It can be used a web phone too
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Microsoft NetMeeting Features
Video and Audio Conferencing Chat Internet Directory File Transfer Program Sharing Remote Desktop Sharing Security Advanced Calling Whiteboard
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6) Hot Office http://www.hotoffice.com
HotOffice is a web based group-virtual office- collaboration software.
The HotOffice virtual office service gives you a powerful suite of communication and collaboration tools
There is no need to download or install the software.
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Hot Office Features
Private Chat Rooms Web Links Access Rights
Reminders Email
Document Management Customization My Desk Calendar Bulletin Boards Group Contact Manager Online Document Viewer
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Hot OfficeFeatureEasy of useCost
Don’t need to download the program
Web-based program
10 menus which are most frequently being used in the group collaboration software.
User friendly platform
Easy to access to each menu
Easy to use even for beginners
30-day trial version is available at no cost for personal use
Standard package: $14.95per month / 150MB initial storage/ unlimited users
E-Mail Support,Webmail Access
Professional package: $44.95per month / 500MB initial storage/ unlimited users
Telephone Support, Monday - Friday, 9AM-6PM/EST
E-Mail Support
Webmail/POP3/IMAP4 Access
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7) Microsoft Live Meeting
Some Features:PowerPoint Viewer Whiteboard Text slide Polls Annotations
Live Meeting is one of the window-based group collaboration software
It considered more advanced web-technology tool than Net
Meeting. easy to use online
meeting solution for small collaborative meetings and large events
and training
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Microsoft Live Meeting
FeatureTwo types of software (Web-based and Window
Based group consol)
14-day trial version is available.Plenty of tools that help users held the meeting and do
it effectively.Pull down menus that contains sub menus like other
windows program
Too many menus that can be obstacles for users to become familiar with it.
Easy of useFamiliar platform which is similar to
other windows program .It takes a lot of time to be familiar with
this program.Need help file in order to understand each
feature.Complicated for users to add and remove
each pane.Not easy for first users to handle with.
Need instructional supports.
Cost14-day trial version is available .
Named User
5 named users
$180 per user per year, plus $3,000 annual fee for standard edition
Room
Starts at $12,000 for a 50-seat room per year, plus $3,000 annual fee (S/E)
Starts at $20,000 for 50-seat room per year, plus $3,000 annual fee(P/E)
Monthly Minutes
Starts at $0.35 a minute, plus $3,000 one-time fee (S/E)
Starts at $0.45 a minute, plus $3,000 one-time fee (P/E)
Shared Seats
$900 per seat, plus $3,000 one-time fee (S/E)
$1,800 per seat, plus $3,000 one-time fee (P/E)
27
8) Macromedia Breeze
Some Features:
There are four types of users of Breeze. They are Breeze Presenter Content Viewers. Breeze Meeting Participants.Breeze Meeting Presenters. Breeze Presenter Authors
General web-based group
collaboration tool software is
comprised of the core Breeze Communication Server and applications for real-time and on-demand communication.
29
Macromedia Breeze
FeatureWeb-based group collaboration tool
15-day trial version is available.Plenty of tools that help users held
the meeting and do it effectively.Audio and video applied presentation
available
Easy understandable menu arrangement
Strong tool for training and meeting management for enterprises.
Different software options for each groups
Easy of useSimple menus which is
commonly used .Well arranged sub menus
which guide users to achieve the goal.
Guiding statements in each page that lead users to do
their job without doubt.Simple but effective help files
provided
Cost15-day trial version is available .
Starter Pack(5 Users) : $375.00/month
Starter Pack(10 Users) : $750.00/month
Pay-Per-Use Plan : $0.32/min/user