1 Welcome To the Pre-Proposal Conference for the Astronaut Quarantine Facility

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WelcomeTo the

Pre-Proposal Conference

for the

Astronaut Quarantine Facility

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WelcomeJoel Walker

Director

Of

Center Operations Directorate

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Agenda Overview

Safety Labor Relations Environmental Technical Specifications &

Requirements Request For Offer & Proposal

Package Questions & Answers

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Agenda Overview

Site Visit – Bus will leave “Gilruth Parking Lot” at 11:30 a.m.

Note: If needed, conference will continue after site visit and lunch break.

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Points of Interest

Emergency Exit and Rest Room Locations

These slides are NOT to be interpreted as a comprehensive description of all requirements of the solicitation.

To the extent there are any inconsistencies between this briefing and the solicitation, the solicitation governs.

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Points of Interest

The “Pre-Proposal Attendee List” will be posted on the web within 2 working days.

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Who’s Who

Contracting Officer: Delene Sedillo

[email protected]

(281) 483-9730 Contract Specialist: Robert L. Derr

[email protected]

(281) 483-2916

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Who’s Who

Contracting Officer Technical Representatives:

* William A. Parkan

[email protected]

(281) 483-3176

* Larry Shelmire

[email protected]

(281) 483-3168

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Safety and Health

Larry Shelmire

Contracting Officer’s Technical Representative

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Safety and Health

Construction Employee Safety and Health Briefing

Everyone is responsible for Safety!

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Safety and Health

Introduction: The way we do business around here.

What do we value?

We value everyone and the quality of their life. Doesn’t matter whether you’re an astronaut or a construction worker, whether you’re in space or on a roof, no project is worth a life, no injury acceptable.

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Safety and Health

We believe that: All mishaps can be prevented Everyone at all levels should think

of safety first We need to not only watch out for

ourselves, but we need to watch out for others around us.

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Safety and Health General: What we are

JSC is an OSHA Voluntary Protection Program (VPP) Star site.

What does that mean? It means that our safety and health program,

meets or exceeds OSHA requirements. That we continue to improve our program

beyond minimum standards. That we want you to join with us on making

this site a safe place to work. What you have done other places may not

be acceptable here.

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Safety and HealthJSC Safety Policy

Your behavior is important to a safe work site.

You must remove or control hazards at work.

Your company management will help you maintain a safe workplace

Your training to work safely is essential Your continued access to this site depends

on working safely and watching out for others Working safely will result in the best possible

performance

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Safety and Health

Anyone can STOP work if they believe it is unsafe (JSC has an internet based close call warning system).

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Contract Labor Relations

Wage and Hour Regulations

Connie Pritchard

Contract Labor Relations Officer

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Federal Acquisition Regulations (FAR): Contract Work Hours and Safety Standards

Act – Overtime Compensation (FAR 52.222-4)

Davis Bacon Act (FAR 52.222-6) Payrolls and Basic Records (FAR 52.222-8) Apprentices and Trainees (FAR 52.222-9)

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Wage and Hour RegulationsFederal Acquisition Regulations (FAR):

Compliance with Copeland Act Requirements (FAR 52.222-10)

Subcontractors (Labor Standards) (FAR 52.222-11)

Contract Termination – Debarment (FAR 52.222-12)

Compliance with Davis-Bacon & Related Act Regulations (FAR 52.222-13)

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Davis Bacon Act is incorporated into this solicitation.

Davis Bacon Act requires the payment of wages and bona fide fringe benefits (or cash equivalents thereof) in accordance with the wage determination that is issued by the Secretary of Labor

Current wage determination for Harris County, Texas, is General Wage Decision TX030010 (Building Construction) dated 06/13/03

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Wage and Hour Regulations A copy of General Wage Decision

TX030010, dated 06/13/03, is included in the RFP, Section J

Any revision to this wage determination issued by the Department of Labor prior to award will be incorporated into the solicitation.

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Wage and Hour Regulations Davis-Bacon Act states that employees

must be paid not less often than once a week

Payrolls and Statement of Compliance must be submitted weekly to the Contracting Officer

Overtime must be paid at a rate of 1 ½ times the employees basic hourly rate of pay for hours worked in excess of 40 hours per week in accordance with the Contract Work Hours & Safety Standards Act.

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Wage and Hour Regulations Use of apprentices and trainees is

permissible only if they are individually registered in a bona fide apprenticeship program with the U.S. Department of Labor, Bureau of Apprenticeship and Training, or with a recognized State Apprenticeship Agency.

Helper rates may not be paid unless specifically shown on the General Wage Decision.

Prime Contractors are responsible for the submission and accuracy of all Subcontractor data

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EnvironmentalTerri Bradshaw

Lead Environmental Specialist

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Affirmative Procurement Requirements:Mandates, Policy & Specifications

Federal Executive Order 13101,

“Greening the Government through Waste Prevention, Recycling, and Federal Acquisition”

Section 6002 of the Resource Conservation & Recovery Act

Federal Acquisition Regulations 52.223-4, 52.223-9, & 52.223-10

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Agency NASA Affirmative Procurement

Plan for Environmentally Preferable Purchasing (NPG 8830.1)

Specifications Section 01019 (Project

Description)/Part 1.3 (EPA Designated Items Incorporated in the Work)

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Specifications(continued) Section 01220 (Special

Requirements)/ Part 1.18 (Use of Recycled Materials)

Other applicable sections (reference summary table) throughout specifications

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Affirmative Procurement Requirements:Submittals

AP Tracking & Reporting Form Tracking & Reporting Form has

been included with each applicable section of the specifications

Complete, sign, and submit the form to the Contracting Officer once EPA designated recycled materials have been purchased

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Affirmative Procurement Requirements:Submittals

AP Tracking & Reporting Form (Continued) If designated products within the

specification cannot be purchased due to one of four “exemptions,” complete the “EXEMPTED” column on the form and attach supporting documentation that justifies the reason for not procuring such items

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Storm Water Requirements:Texas Commission on Environmental Quality (TCEQ) Projects - 1 acre but less than 5 acres:

Develop Storm Water Pollution Prevention Plan (SWPP)

Complete & sign construction site notice

Post signed notice at construction site Send signed & certified notice to any

Municipal Separate Storm Water Systems (MS4s) receiving discharges

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Storm Water Requirements:Texas Commission on Environmental Quality (TCEQ) JSC CWI JA 131-8

(Management of Storm Water Pollution)

Construction Specification Section 01220 (Special

Requirements)/ Part 1.17 (Sediment & Erosion Control)

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Technical Specifications & Requirements

William A. Parkan

&

Larry Shelmire

Contracting Officer’s Technical Representatives

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General Description

12000 square foot facility Located just north of Building 28 Site work includes extension of utilities

Chilled water Potable water Sanitary sewer Storm sewer Power Communications

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Functions in the Building 12 bedrooms Kitchen Dining Room Lounge Large conference room Room for computer work stations Exercise room Whirlpool Medical exam room Associated spaces for laundry Janitorial and Utilities

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Special Features

Circadian Lighting in 6 rooms (Dining room, Lounge, Conference room, Computer room, Exercise room, and Whirlpool room)

Special landscaping to minimize runoff Permeable paving Retention ponds Trees and shrubs

Highly reflective roofing Maximized use of recycled materials Sound Isolation of bedrooms,

Conference room and others.

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Special Emphasis

Total Building Commissioning Requires special documentation

Certification as a LEED facility Requires special design and compliance

with documentation and testing. Requires qualified personnel to assure

compliance (Spec. 1352) Some areas of clarification will be

covered with answers to questions

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Separately Bid Items

Wood Deck, Walk way and associated items.

14 inch underground Chilled water line extension

New permanent generator and associated equipment and enclosure

Sound Masking System

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Site Plan

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Building Rendering

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Looking Northwest

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Looking Northeast

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Looking Southeast

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Looking Southwest

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Solicitation Highlights

Robert Derr

Contract Specialist

Delene Sedillo

Contracting Officer

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Solicitation HighlightsHave a question?

Offerors may submit written questions to the Contract Specialist

Responses to written questions will be posted on the web site.

Offerors are solely responsible for ensuring the Contract Specialist acknowledges receipt of all written questions (e.g. reply via email).

No verbal questions will receive an official response from the Government.

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8/21/03 - Receipt deadline for questions

9/18/03 – Proposals Due

10/7/03 – Competitive Range or Selection

10/17/03 – Discussions with Successful Finalists (if needed)

11/10/03 – Contract Award

TBD – Start Date

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Read solicitation very carefully

Important agreements are contained in the numerous clauses and provisions that have been incorporated, via full text or reference, throughout the document.

Clauses incorporated by reference have the same force and effect as if they were included in full text.

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Section B – The Schedule

Five CLINS - Base Bid + four additives

Pricing must be provided for all line items. Please note: CLIN 2 provides alternate landscaping. Pricing for this item should reflect the Delta price between the cost in the Base bid and the additive work. Any items with alternate methods should reflect the new cost minus credit for original work.

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Section F – Deliveries or Performance

Performance Period (F.2) - 365 calendar days after Notice to Proceed

Liquidated Damages (F.3) - $811/day

Delays (F.4) – 30 days built in for Unusually severe weather/shuttle schedule/Government delays.

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Section G – Contract Administration Data

Badging Requirements (G.2 and G.5)

Payments and Correspondence (G.4)

Section H – Special Contract Requirements

Small Business Subcontracting Goals (H.2)

Not applicable to Small Businesses

Climatological Data (H.3)

Extended Warranties (H.8)

Equitable Adjustments (H.9) To be completed by offeror.

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Solicitation HighlightsSection H – cont’d

Plans and documentation (H.10)

Safety and Health Plan must be received with offer.

Quality Plan/ Labor Relations - Davis Bacon compliance may be required at any time.

Section I – Contract Clauses

Small Disadvantaged Business Price Evaluation Adjustment (I.2)

10% price increase added to all non-SDB concerns unless waived by SDB

Order of Precedence (I.10)

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Solicitation HighlightsSection J – List of Attachments

Quality Plan/ Safety & Health Plan (Both plans to be added to contract upon award)/ COD Mission Update/ Wage Determination

Section K – Reps and Certs

Must be submitted with offer

Section LI – Instructions, Conditions, and Notices to Offerors

Bid Acceptance period (LI.5) 120 days

Preparation of Bids (LI.6)

Competitive Acquisition (LI.7)

Type of Contract (LI.8) Firm – Fixed Price

Questions – All questions to be received in writing by COB Aug 21, 03.

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Solicitation HighlightsSection LII – Best Value Instructions

Technical Evaluation

Baseline Requirements (Meets/Does not Meet Rating)

Corporate Capability(Bonding, Safety and Health, quality, labor relations and subcontract management)

Good Past Performance

LEED

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Value Characteristics (No value added/ moderate value added/ high value added)

Relevant experience with very good past performance

Risk Mitigation (Safety and Health, etc)

Constructability Analysis

Subcontracting

LEED

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Required content of offers (Page LII-3, Paragraph 6)

SF 33 with original signatures (Completed Blocks 12-17)(3 copies)

Price Proposal (Section B)(3 copies)

Price Breakdown Forms (Attach 1)(3 copies)

Supplementary Pricing Information (3 copies)

Not to Exceed ceiling rates for Equitable adjustments (H.9)(3 copies)

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Required content of offers (Page LII-3, Paragraph 6)

Reps and Certs (1 copy)

Fax # and Email address, if available

Hazmat Material (FAR 52.223-3) (I.3)(1 copy)

Bid Bond (20% of bid price) Original with raised seals(1copy)

Attachment Form 2 (Past Performance)(Three copies)

Alternate Proposals

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Questions and Answers

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THANK YOU FOR ATTENDING

THE JOHNSON SPACE CENTER

PRE-PROPOSAL CONFERENCE

FOR CONSTRUCTION OF THE

ASTRONAUT QUARANTINE FACILITY.

Documents

1 Welcome To the Pre-Proposal Conference for the Astronaut Quarantine Facility