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1* * * Updated for NTS software version 4.1.30, 2011-07-01 * * *
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Part 4 NTS Registration
Process
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NTS Registration ProcessNote: Hot keys available for quick device Note: Hot keys available for quick device selection:selection:ALT+1 = Bar Code Pistol style scannerALT+1 = Bar Code Pistol style scannerALT+2 = Passport ReaderALT+2 = Passport ReaderNote: Note: Tap curser anywhere on Registration Tap curser anywhere on Registration Screen to activate Hot Key function.Screen to activate Hot Key function.
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NTS Registration Process
Enter Evacuee Personal Data1.Select type of media to pull personal data2.Scan ID Card or Passport with appropriate
device3.Scan bar coded bracelet and secure around
wrist4.Select evacuee’s Joint Pub Categories (Major &
Minor)5.Select evacuee’s nationality if not posted6.Ensure evacuee’s name is shown…if not enter
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NTS Registration ProcessEnter Evacuee Personal Data (continued)7.Enter Gender and Birth Date8.Weight is optional but is used to provide total
pax weight for aircraft manifests.9.Identify and include special needs
requirements for the evacuee.10.Input additional info per event SOP’s that are
not explicitly categorized (age, Passport exp. date, etc.) in the field right of the “Special Needs” field.
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NTS Registration Process
Select Select NewNew from the from the Evacuees Menu, and this Evacuees Menu, and this
screen shown will screen shown will appear.appear.
Ready to scan barcode…
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NTS Registration Process
Data can be entered using a Passport Reader, by scanning government issued CAC and Dependent ID Cards, US driver’s licenses if your suite contains a
driver’s license reader, and manual input.
Select the Select the appropriate document appropriate document
identifieridentifier
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NTS Registration Process
• Scan passport
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NTS Registration Process• Scan Bracelet
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NTS Registration Process
Note: All Items in Red are Note: All Items in Red are mandatory data fieldsmandatory data fields
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NTS Registration ProcessSelect to expandSelect to expand
•Ensure Name, Birth Date are entered•Assign Sponsor Relationship to evacuee( Spouse, Parent, Child, etc.)•If Sponsor is US Military, select the Branch, the Sponsor’s Duty Status, if known, provide the Sponsor’s UIC
Note:Note: Sponsor can be used for Sponsor can be used for multiple family members. After multiple family members. After
first time Sponsor data is saved, first time Sponsor data is saved, he/she may be selected from the he/she may be selected from the
“Previous Sponsor” list. (The “Previous Sponsor” list. (The most recent five are listed).most recent five are listed).
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NTS Registration ProcessSelect to expandSelect to expand
Note:Note: Contact can be used for Contact can be used for multiple family members. multiple family members.
•Enter Contact’s Last/First Names•Enter Contact’s City preferably the Evacuee’s Final Destination City and State•Country defaulted to United States if US State selected•Select the Type of Contact the person is•Click Add Contact. •Multiple contacts may be inputted.
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NTS Registration ProcessSelect to expandSelect to expand
•Enter Pet’s name•Scan Bar Coded Bracelet and give to owner to place on pet or cage•Enter Microchip number if available•Select Pet Type•Click Add and pet’s name will appear in Registered Pets box. •Repeat as required for each pet
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NTS Registration Process
•Click Register to save Record.
•Confirmation Screen will display. •Register next evacuee or •Mod current Record
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Search, Edit, or Remove
Click Search/Edit/Remove and screen below displays.
or
Enter Evacuee’s Last Enter Evacuee’s Last NameName
Enter Bracelet Enter Bracelet NumberNumber
SelectSelect
and
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Search, Edit, or Remove
Select View, Edit, or Remove for the evacuee.
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Search, Edit, or Remove
Select Edit from Search Results and screen to
right displays
Input edits. Select Submit. Confirmation
Screen appears below. below.
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Search, Edit, or Remove
From the Search Results, Select Remove and screen shown below will display.
Select Removal Reason
Select OK. Record removed and no longer visible on
screen
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Part 5NTS Manifest Process
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Create New Departure Manifest
2.2. Select type Select type Vehicle/ConveyanceVehicle/Conveyance pax will travel pax will travel3.3. Enter Enter Conveyance IdentifierConveyance Identifier (Flt #, Convoy #, or other unique (Flt #, Convoy #, or other unique
identifieridentifier4.4. Select Select DestinationDestination from drop down menu. from drop down menu. Note: Only locations submitted Note: Only locations submitted
when creating Evacuation during setup processwhen creating Evacuation during setup process
5.5. Departure Date/Departure TimeDeparture Date/Departure Time self-generating self-generating6.6. Select Select Add/Remove EvacueesAdd/Remove Evacuees. Screen on next slide appears. Screen on next slide appears
1. Select New from Manifest menu and screen below will display
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Create New Departure Manifest
•Barcode bracelets are used to track Personnel and Pets.•Manifests built by uploading bracelet numbers.•Primary upload method is by Remote Scanner.•Secondary method is by manual entry.
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Create New Departure Manifest
1.Select Import from Handheld Scanner
2.Turn on Scanner.
Primary MethodPrimary Method
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Create New Departure Manifest
Note: Screen is Note: Screen is “touch” screen “touch” screen for selection.for selection.
Note: After Note: After Selecting a new Selecting a new screen will pop screen will pop
up.up.
3.Select Enter Bracelets
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Create New Departure Manifest
4.Hold scanner about 6 inches from barcode.
5.Press yellowyellow button.
6.Ensure red laser spans across entire barcode.
7.Scanner will beep when barcode read.Note: If problems scanning…reset battery on
handheld.
6”6”
This screen will show a This screen will show a running total of scanned running total of scanned
braceletsbracelets
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Create New Departure Manifest
8.Press Exit to Send after last bracelet scanned.
9.The Send Data screen will appear. Click Send Data.
10.Message will display: “Return scanner to the cradle.” Click OK. Place Scanner in Cradle and click OK, again.
11.The bracelet number will appear in the left hand column of the screen.
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Create New Departure Manifest11.The bracelet number will
appear in the left hand column of the screen.
12.Click Done.13.Manifest report will display14.Print the manifest
15.Send data to the Central Server
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Create New Departure Manifest
16.Clear data on Remote Scanner by Selecting Erase Data. This will remove all data and re-set Remote Scanner.
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Create a New Departure Manifest Send data to Central Server
1.Click Transfer Data from left side main page.
New Pop-New Pop-upup
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Create a New Departure Manifest Send data to Central Server
2.Select Partial or Full in Data Transfer Type field.
New Pop-New Pop-upup
3.Click Send/Receive button.
Note: Ensure system connected to Internet via Ethernet or BGAN Satellite receiver before clicking this button.
Note: If Local Server connected via modem (telephone line), select Initialize Dial-up Connection before proceeding.
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Create a New Departure Manifest Send data to Central Server
4.Once you click the Send/Receive button, the Transfer Data progress bar displays
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Create a New Departure Manifest
Send data to Central Server5.After transfer complete, users see
Data Transfer Summary Report (pdf).
6.Click Done at page bottom of page to complete process.
Note: You can print the report or save the file as an Excel/CSV document
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Create New Departure Manifest
• Secondary Method: Manually build
1.Select Scan/Enter a Bracelet ID2.Type in Bracelet Number3.Select ADD4.Repeat for each Bracelet5.Click Done when finished, and print the manifest6.Send data to Central Server
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Modify Departure Manifest or Add/Remove
Passengers/Pets
1.1.In the In the Manifest menuManifest menu……Select Select DeparturesDepartures. .
2.2.All current All current Departure ManifestsDeparture Manifests will will display.display.
3.3.Select Select EditEdit to modify. to modify.
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Modify Departure Manifest or Add/Remove
Passengers/Pets4.Make changes to Conveyance specifics
5.Select Add/Remove Evacuees to add or remove a Person or Pet from manifest.
A new screen (See next slide) will display.
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Modify Departure Manifest or Add/Remove
Passengers/Pets
6.To Remove a Person/Pet, select the Person/Pet from list in left column.
7.Select Remove8.Select Done to complete.9.Print revised manifest.
5.5. To Add Person/Pet, enter To Add Person/Pet, enter Barcode Bracelet Barcode Bracelet NumberNumber then select then select Add.Add.
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Process Arriving NTS Manifest
• After Central Server receives outbound manifest, it prepares Arrival manifest for inbound location.
• Inbound administrator/user executes Data Transfer with Central Server to download all inbound manifests.
1.1. To select To select Inbound ManifestInbound Manifest, execute , execute Data TransferData Transfer with with Central ServerCentral Server
2.2. In the Manifests menu, In the Manifests menu, select select ArrivalsArrivals . . 3.3. The screen above will display The screen above will display
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Process Arriving NTS ManifestUsing Remote Scanner to Process Inbound Manifest
4.4. Select Select ProcessProcess on manifest info line. on manifest info line. 5.5. Screen shown below displays.Screen shown below displays. 6.6. All bracelet numbers for the manifest will be listed on left.All bracelet numbers for the manifest will be listed on left.
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Process Arriving NTS Manifest7.Select Import from Handheld Scanner
8.Turn on Scanner.
Note: After Note: After Selecting a new Selecting a new
screen will pop up.screen will pop up.
9.9.Select Select ArrivingArriving10.10.Select Select Enter BraceletsEnter Bracelets
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Process Arriving NTS Manifest
11.Hold scanner about 6 inches from barcode.
12.Press yellowyellow button.
13.Ensure red laser spans across entire barcode.
14.Scanner will beep when barcode read.
6”6”
This screen will show a This screen will show a running total of scanned running total of scanned
braceletsbracelets
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Process Arriving NTS Manifest
15.Press Exit to Send after last bracelet scanned.
16.The Send Data screen will appear. Click Send Data.
17.Message will display: “Return scanner to the cradle.” Click OK.
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Process Arriving NTS Manifest18.Place Scanner in Cradle and
select OK, again.Bracelet number(s) move to right hand column of Process Arrival Manifest screen.
19.19.Select Select DoneDone. . A A Congratulations messageCongratulations message or or
a message providing details ona message providing details onmissing personnel/pets willmissing personnel/pets willdisplay if one (or more)display if one (or more)bracelets assigned to thebracelets assigned to themanifest were not manifest were not Scanned.Scanned.
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20.Send data to the Central Server
21.Clear data on Remote Scanner by Selecting Erase Data. This will remove all data and re-set Remote Scanner.
Process Arriving NTS Manifest
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Process Arriving NTS Manifest
1.1. Select Select ProcessProcess on manifest info line. on manifest info line.2. Select Scan/Enter a Bracelet ID
3. Highlight bracelet numbers in left column and move to right column by selecting right arrow.
4.4. Select Select DoneDone. A . A Congratulations messageCongratulations message or a message or a message providing details on missing personnel/pets will display if providing details on missing personnel/pets will display if one (or more) bracelets assigned to the manifest were not one (or more) bracelets assigned to the manifest were not Scanned.Scanned.
Manually Process Inbound Manifest
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Burn a Manifest File to CD
1.This screen will display after each manifest is created and saved. Select Export Manifest tab to save manifest to a designated drive.
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manifest_2010-7-14_12.04.xmlmanifest_2010-7-14_12.04.xml
Burn a Manifest File to CD
2.User may save default manifest name, or create new name for file. Ensure file extension .xml remains in place when creating new file name.
3.3. SelectSelect
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Burn a Manifest File to CD
4.4.Upon saving export file, Departure Manifests Upon saving export file, Departure Manifests screen displays. Select screen displays. Select Burn Exported Burn Exported ManifestsManifests to CD. to CD.
5.5. Select to burn CDSelect to burn CD
6.6. CD self ejects after files CD self ejects after files copied.copied.
New Pop-upNew Pop-up