1 Training-Workshop on Basic Cataloging By Ana Maria Fresnido

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Training-Workshop on Basic Cataloging

By Ana Maria Fresnido

8-28-2006

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the process of preparing a bibliographic record by:

- describing a work - assigning subject headings- access points, and

- call number

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Purpose of CatalogingPurpose of Cataloging to assist in

communicating to library users the library’s holdings and the location of each item

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Processes of CatalogingProcesses of Cataloging

Descriptive cataloging Subject cataloging

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Descriptive cataloging Descriptive cataloging concerned with

describing the item as a physical object

identifying the main entry, andselecting added entries

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Subject cataloging Subject cataloging determining

what subject (s) the items deal with and assigning subject headings and a call

number

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Areas of Descriptive Cataloging

Title and statement of responsibility* Edition* Publication* Physical description* Series* Note* Standard number and terms of

availability

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Prescribed Sources of InformationPrescribed Sources of Information

SourcesAreasTitle pageTitle & statement of

responsibility

Title page, other preliminaries, colophon

Edition

Title page, other preliminaries, colophon

Publication, distribution, etc.

The whole publicationPhysical description

Series t.p., monograph t.p., cover, rest of the publication

Series

Any sourceNote

Any sourceStandard number & terms of availability

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PunctuationPunctuation

Precede with an equal sign (=)

Parallel title

Precede with a colon (:)Each unit of other title info

Precede with a diagonal slash (/)

First statement of responsibility

Enclose in square brackets [GMD]

General material designation (GMD)

PunctuationAreas

Precede with a semicolon (;)

Each subsequent statement of responsibility

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Things to Remember:1. Precede and follow

the word or (or its equivalent) introducing an alternative title by a comma.

2. If the title proper as given in the chief source of information includes punctuation

marks … or [ ], replace them by – and ( ), respectively.

1. Precede and follow the word or (or its equivalent) introducing an alternative title by a comma.

2. If the title proper as given in the chief source of information includes punctuation

marks … or [ ], replace them by – and ( ), respectively.

1. Marcel Marceau,ou, L’art du mime

2. If elected -

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Descriptive Cataloging - TitleTitle Proper

Transcribe exactly *as to wording

*order

*& spelling

*but not necessarily to punctuation & capitalization

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Capitalize first word of a title properan alternative titlea parallel titleevery title quoted, and the title of the second part or any

subsequent part not linked grammatically

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other words

in accordance with normal usage for the language

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Descriptive Cataloging - TitleTitle Proper do not

capitalize the first word of a title if it is preceded

by a dash ( - )

- loved I not honour more

- loved I not honour more

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Abridge a long title proper Never omit any first five word of the title

proper Indicate omission by the mark of

omission Supply a title proper for an item lacking

a chief source of information, and If no title can be found, devise a brief

descriptive title enclosed in square brackets

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Descriptive Cataloging - TitleOther Title

Parallel titles- Transcribe in the order indicated by

their sequence on, or by the layout

- Either give it in a note or abridge it If the other title information is lengthy

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Descriptive Cataloging - TitleStatement of responsibility

Transcribe those appearing prominently in the item in the form which they appear

If no statement of responsibility appears prominently, neither construct one nor extract one

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Descriptive Cataloging - TitleStatement of responsibility

for more than 3 persons or corporate bodies

performing the same function omit all but the first of each group

indicate the omission by the mark of

omission (…) and add et al. in square brackets

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Descriptive Cataloging - Title

When a name associated with responsibility is transcribed as part of the title proper, do not make any further statement relating to that name.

Rizal’s Noli me tangere

Statement of Responsibility

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Descriptive Cataloging - Title

Transcribe a statement of responsibility even if no person or body is named in that statement.

Korean phrases / by a group of students

Statement of Responsibility

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Descriptive Cataloging - Edition Statement Transcribe as found in

the item using prescribed abbreviations

For non-numeric/alphabetic edition statement, give statement in words in the language/script of the title proper & enclose them in brackets

*** ed.[Three asterisks]

ed.

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Take the presence of the ff. words as evidence of edition statements and transcribe it as such- edition - issuer - version

Descriptive Cataloging - Edition

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If the edition is in more than one language, transcribe the statement that is in the language/script of the title proper

Descriptive Cataloging - Edition

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Descriptive Cataloging - Edition (Statement of responsibility relating to edition)

Give the statement of responsibility after all the parallel edition statements if the statement of responsibility is in only one language/script

3rd ed. = 3. uppl. / N. Larsen

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DO NOT record statements relating to a reissue that contains no changes



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Descriptive Cataloging - Publication, Distribution, etc.Place

- Transcribe in the form and grammatical case in which it appears

- If it appears in more than one language/script, give the form in: the language or script of the title

proper If this does not apply, give the form

that appears first

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Descriptive Cataloging - Publication, Distribution, etc.

- Supply another form of the name of a place if such is considered desirable using the English form of the name

Lerpwl [Liverpool]

Place

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Transcribe the name of the country, state, province, etc. if it is considered necessary for identification

Santiago [Chile]

Place

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For abbreviated form, transcribe it as found, and add the full form or complete the name

If two or more places are named, give the first named place

Mpls [i.e. Minneapolis]

Place

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If the place is uncertain supply the probable place in the English form of the name followed by a question mark

[Manila?]

Place

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Place

If no probable place can be given, give [s.l.] (sine loco)

DO NOT record a place of publication … for unpublished items. DO NOT give s.l. in either case.

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Descriptive Cataloging - Publication, Distribution, etc. Name of Publisher, Distributor, etc.

- Give the name of the publisher following the place to which it relates in the shortest form in which it can be

understood internationally

Longmans Educational not Longmans

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Retain parts of the name required to differentiate between publisher

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Name of Publisher, Distributor, etc

• If the publisher is unknown, give s.n. (sine nominee)

• DO NOT record the name of a publisher for an unpublished item. DO NOT record s.n. in such case

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Date- Give the dates in Western-style Arabic

numerals- If the date is not of the Gregorian or Julian

calendar, give the date as found and follow it with year (of the Gregorian or Julian calendar)

4308 [1975]

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Date- Give the date as found even if it is

known to be incorrect and add the correct date

1697 [i.e. 1967]

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Descriptive Cataloging - Publication, Distribution, etc.Date

- Give the date (i.e. the year) of publication of the edition, revision, etc. named in the edition area

- If there is no edition statement, give the date of the first publication

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Give the date of a named revision as the date of publication only if it is specified in the edition area

Give the copyright date or date of manufacture if the dates of publication is unknown

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Date- If no date of publication, copyright date, or

manufacture appears in an item supply an approximate date of publication


[1971 or 1972] - one year or the other

[1969?] - probable date

[between 1906 & 1912]- for dates fewer than

20 years apart

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[ca. 1960] approximate date [197-] decade certain [197-?] probable decade [18--] century certain [18--?] probable century

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Date- If two or more dates are found, give

the earliest and latest dates separated by a hypen

1968-1973

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For multipart item that is not yet complete, give the earliest date only, and follow it with a hyphen and four spaces

Give the date of creation of unedited /unpublished film or video material

1968-

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Sample Catalog EntrySample Catalog Entry

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We now go to Subject Cataloging

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Documents

1 Training-Workshop on Basic Cataloging By Ana Maria Fresnido