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Title IV-E Candidacy
What is Title IV-E Candidacy?How can I document?Why is it important?Why must it be documented?What is the relationship between candidacy and the LCTS codes?
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What is Title IV-E Candidacy?
It is a determination that a It is a determination that a specific specific childchild is: is: at risk of out of home placement at risk of out of home placement
absent preventive services and absent preventive services and thatthat
that child has a case plan listing that child has a case plan listing services to be provided.services to be provided.
It is NOTNOT Title IV-E Eligibility.
REMEMBER:RISK & PLAN
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How Can I Determine Risk Status?
The LCTS participants can determine risk using one of the following criteria: the LCTS participant makes a professional
judgment regarding risk based on their knowledge of the child and his/her circumstances
the fact that the child is currently in placement or has been in placement in the past
the child is the subject of court action with respect to dependence or delinquency
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How Can I Meet the Case Plan Requirements?
The plan: must be child specific lists the services to be provided in writing can be an existing school plan like the IEP
or IFSP, a community corrections plan, a public health plan, or an interagency plan
can be created by an individual or a team
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How Can I Document Candidacy?
Use and review the following forms in your coordinator’s packet: LCTS CASE DOCUMENTATION
REQUIREMENTS DOCUMENTATION FOR IV-E
CANDIDATES
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How Can I Document Candidacy?
Schools: use the Documentation For IV-E Candidates
form provided by DHS to document the child’s eligibility and the existence of the case plan
use the child’s initials to identify the child on the document
file the documentation form in a central location separately from the child’s file
file the child’s plan in his/her record
CONTINUED….
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How Can I Document Candidacy?
Schools continued: complete candidacy documentation for
children with whom you work and update on a regular basis as each child’s circumstances change
avoid completing the documentation only at the time you receive a random moment
the LCTS Coordinator should know the location of the documentation forms
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How Can I Document Candidacy?
Public Health and Community Corrections the Documentation For IV-E Candidates can be
used to document candidacy or an existing agency form can be modified to
include the candidacy criteria you can use your existing case plan if it lists
services to the child both the candidacy documentation and the
plan can be filed in the child’s record
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How Can I Document Candidacy continued...
complete candidacy documentation for children with whom you work and update on a regular basis as each child’s circumstances change
avoid completing the documentation only at the time you receive a random moment
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Why is Candidacy Important?
Title IV-E will only reimburse for activities on behalf of children in placement or at risk of placement
When you establish IV-E candidacy you establish the child’s eligibility for reimbursement for administrative and training activities performed on his/her behalfCOOL
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Why Must Candidacy Be Documented
If the LCTS time study is subject to an audit, we must be able to demonstrate we claim ONLY for children who meet the IV-E guidelines. The child must meet eligibility criteria
and have a plan. PUT IT IN WRITING!
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Relationship of Candidacy to the Codes
Codes A-F of the time study are reserved for IV-E candidates In addition, you may select from codes
G-K for candidatesUse only Codes G-K for non-IV-E
candidates
IV-ECODES A-K
CODES G-K
IV-E -- NOT
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QUESTIONS?
Questions regarding the IV-E Candidacy requirements:
Marie [email protected]
Department of Human Services444 Lafayette RoadSt. Paul MN 55101
