1 STATEMENT OF ACKNOWLEDGEMENT - gawler.sa.gov.au

Ordinary Council Meeting Minutes 26 October 2021

Page 1 of 25

MINUTES OF TOWN OF GAWLER ORDINARY COUNCIL MEETING

HELD AT THE COUNCIL CHAMBERS, GAWLER CIVIC CENTRE, 89-91 MURRAY ST, GAWLER SA 5118, AND AVAILABLE FOR VIEWING VIA VIDEO STREAMING AT

HTTP://WWW.YOUTUBE.COM/USER/TOWNOFGAWLER ON TUESDAY, 26 OCTOBER 2021 AT 7.03PM

PRESENT: Mayor Karen Redman, Cr Cody Davies, Cr Diane Fraser, Cr Kelvin Goldstone, Cr David Hughes, Cr Paul Koch, Cr Paul Little, Deputy Mayor Brian Sambell, Cr Nathan Shanks, Cr Jim Vallelonga

STAFF IN ATTENDANCE: Mr Henry Inat, Mr David Barrett, Mr Sam Dilena, Ms Erin Findlay, Mr Ryan Viney, Mr Lokesh Anand, Mr Bryce Norton, Mrs Kate Leighton

1 STATEMENT OF ACKNOWLEDGEMENT

We would like to acknowledge this land that we meet on today is the traditional lands for the Kaurna people and that we respect their spiritual relationship with their country. We also acknowledge the Kaurna people as the custodians of the greater Adelaide region and that their cultural and heritage beliefs are still as important to the living Kaurna people today.

2 ATTENDANCE RECORD

2.1 Roll Call

2.2 Apologies

Nil

2.3 Motions to Grant Leave of Absence

MOTION

RESOLUTION 2021:10:COU391

Moved: Cr K Goldstone Seconded: Cr J Vallelonga

That that Cr Paul Little be granted a leave of absence from 22 November to 27 November 2021 inclusive.

CARRIED UNANIMOUSLY

MOTION


Moved: Deputy Mayor B Sambell

That Cr Nathan Shanks be granted a leave of absence from 1 November 2021 to 1 December 2021 inclusive.

CARRIED UNANIMOUSLY

2.4 Leave of Absence

Nil


Page 2 of 25

2.5 Non-attendance

Nil

3 PUBLIC OPEN FORUM

Tony Piccolo MP addressed the Members regarding the St George Tennis Courts.

Ian Tooley addressed on his up coming deputation regarding item 9.7

Adrian Shackley addressed the Members regarding the St George Tennis Courts.

Adrian Evans & Stephanie Evans addressed the Members regarding the St George Tennis Courts.

Julian Midwinter addressed Members regarding Edith, Short and Blanch Street traffic problems

Xanthe Midwinter addressed Members regarding Edith, Short and Blanch Street traffic problems

Chris Maudsley addressed Members regarding Edith Street traffic issues.

Shane Bailey addressed Members regarding Civic Centre Room Hire.

Gavin Launer addressed Members regarding the Gawler Car Club.

4 DEPUTATIONS

4.1 Memorialisation Mosaic Mural project - Sandra Sullivan & Pam Young

Ms Sullivan and Ms Young gave a brief presentation to Members regardig the Memorialiasation Mosaic Mural project.

4.2 Relay for Life - Mr Richard Holt

Mr Holt presented Members with a report on the Gawler Relay for Lift 2021 event and presented a certificate to the Town of Gawler.

4.3 Code of Conduct Final Report - Mr Ian Tooley

Mr Tooley spoke to Members regarding Item 9.7 of this agenda.

Cr Koch called a point of order stating the Mr Ian Tooley was being disrespectful and the Mayor upheld the point of order. Cr Koch called a point of order and the Mayor did not uphold the point of order. 4.4 St Georges Tennis Courts and Recreation Area on Orleana Square - Church Hill Heritage Area Residents Group

Ms Lili Potter Representing Church Hill Heritage Area Residents Group spoke to Members

regarding the St Georges Tennis Courts and Recration Area on Orleana Square.

4.5 St Georges Tennis Courts and Recreation Area on Orleana Square - Church Hill Heritage Area Residents Group

Mr Damien Moloney Representing Church Hill Heritage Area Residents Group spoke to

Members regarding the St Georges Tennis Courts and Recration Area on Orleana Square.


Page 3 of 25

5 DECLARATIONS OF INTEREST

Cr Paul Koch declared an interest in item 19.2

Cr Jim Vallelonga declared an interest in item 9.1

Mayor Redman declared an interest in item 9.7

Deputy Mayor Sambell declare an interest 9.1

6 ADJOURNED ITEMS

Nil

7 PETITIONS

Nil

8 CONFIRMATION OF MINUTES

At 8.04pm Cr Paul Little left the meeting

At 8.05pm Cr Little returned to the meeting.


Moved: Cr D Fraser Seconded: Deputy Mayor B Sambell

That the minutes of the Ordinary Council meeting held on 28 September 2021 be confirmed as a true and correct record.

CARRIED Mayor Karen Redman acknowledged the recent passing of Mr Brian Thom’s and a minute silence was held.

9 DECISION REPORT

Cr Jim Vallelonga declared an interest in item 9.1 as a member of the Car Club and will deal with the matter by staying in the room and making a decision in the best interest in the community

Deputy Mayor Brian Sambell declared an interest in item 9.1 as a member of the Car Club and will deal with the matter by staying in the room and making a decision in the best interest in the community.


Page 4 of 25

9.1 ESSEX PARK & GAWLER SHOWGROUNDS REGIONAL SPORTING PRECINCT MASTER PLAN UPDATE - PRINCES PARK & GAWLER SHOWGROUNDS AND GAWLER OVAL PRECINCTS


Moved: Cr J Vallelonga Seconded: Cr K Goldstone

That Council:

1. Provides in principle support for the development of a shared (Gawler Greyhound Racing Club and Gawler Agricultural, Horticultural & Floricultural Society Inc.) storage structure as outlined within the report.

2. Requests a further report be presented to the December 2021 Council meeting providing the additional detail in relation to the following aspects of the proposed shared storage structure:

2.1 A costed plan for the development of the shared storage structure.

2.2 The funding model for the development of the shared storage structure, including quantification of stakeholder financial contributions and the funding shortfall and potential grant opportunities to be provided.

2.3 Further information relative to identifying a suitable location for the future redevelopment of the Gawler Central Cricket Club practice nets.

3. Notes the Gawler Veteran Vintage & Classic Vehicle Club proposal including a financial contribution of $10,000 towards the development of a new storage shed.

4. Notes the project update, and the impending design and planning works to be undertaken during the next six months relative to the northern area of the Princes Park and Gawler Showgrounds Master Plan Precinct, including the Princes Park Community Recreation Hub and proposed future development of facilities for the Gawler & Districts Racing Pigeon Club, Gawler Agricultural, Horticultural & Floricultural Society Inc. and Gawler Veteran Vintage & Classic Vehicle Club.

CARRIED

9.2 2022/23 BUDGET PREPARATION TIMETABLE

At 8.19pm, Cr Vallelonga left the meeting.

At 8.22pm, Cr Vallelonga returned to the meeting. At 8:26 pm, Cr Nathan Shanks left the meeting.

At 8:28 pm, Cr Nathan Shanks returned to the meeting.


Page 5 of 25

9.2 2022/23 BUDGET PREPARATION TIMETABLE


Moved: Cr K Goldstone Seconded: Cr N Shanks

That Council:

1. Notes and adopts, in principle, the 2022/23 Budget timetable.

2. Notes the commentary and analysis provided relative to the motion recently passed by Council that sought to consider the option of incorporating or not 1% ($335,000) of the budget towards Members’ bids. On the basis that Council resolves to proceed with the option to incorporate Member bids to a value of 1%.

3. Facilitation of Member bids will be progressed by the administration as detailed in this report with Members bids presented for initial consideration early in the budget preparation process at the second of the draft 2022/23 Budget workshops in February 2022.

4. Notes that the administration will proceed to prepare relevant information to assist Members in preparing their bids, with template documents, supplementary information provided and any other assistance considered necessary.

CARRIED

9.3 HIRE OF GAWLER CIVIC CENTRE VENUES POLICY UPDATE


Moved: Cr D Hughes Seconded: Cr P Little

That Council:

1. Authorises the Chief Executive Officer (or delegate) to offer short-term tenancy contracts ranging up to but no longer than 12 months for the Lower Ground Floor Town Hall Meeting Rooms at the Gawler Civic Centre, as outlined in this report.

2. Notes that such tenancy arrangements will be prioritised towards parties associated with the Business Innovation Hub to further assist them transition into the broader commercial rental market.

3. Adopts the Hire of Gawler Civic Centre Venues Policy – Attachment 1.

LOST

Cr Nathan Shanks called for a division: The Mayor declared the vote set aside. In Favour: Crs D Fraser, K Goldstone, D Hughes and P Little

Against: Crs C Davies, P Koch, B Sambell, N Shanks and J Vallelonga

LOST 4/5

The Mayor declared the motion LOST


Page 6 of 25

FORMAL MOTION - THAT THE QUESTION BE ADJOURNED


Moved: Cr P Koch Seconded: Cr D Fraser

That the Question 9.3 be adjourned to future Council meeting.

LOST

MOTION


Moved: Cr C Davies Seconded: Cr N Shanks

That a future report be brought back on the usage options of the lower ground Town Hall meeting rooms.

CARRIED

9.4 STRATEGIC WORKFORCE PLAN - TOWN SERVICES


Moved: Deputy Mayor B Sambell Seconded: Cr J Vallelonga

That Council:

1. Notes the Strategic Workforce Plan – Town Services report.

2. Notes that the Strategic Workforce Plan is critical to planning for the effective management of maintenance associated with urban growth and changes to maintenance through town improvements

3. Supports the necessary additional funding of $44,000 (Ex GST) above the current 2021/2022 operational budget allocation of $54,500 (Ex GST) to meet the required scope of works which include a full departmental service level review, workforce strategy and workforce plan as detailed in this report. The total budget required for this review as currently scoped is $98,500 (incl contingency).

4. Notes that $31,000 of this additional funding required will be reallocated through existing budget allocations held for consultancy reviews and the balance of $13,000 to be allocated in the 2021/22 Annual Budget.

5. These adjustments to the 2021/2022 financial year Budget will be presented to the Council for noting as part of a future quarterly Budget Review.

CARRIED UNANIMOUSLY


Page 7 of 25

9.5 COUNCIL’S OPERATING HOURS – CHRISTMAS AND NEW YEAR 2021/22


Moved: Cr D Hughes Seconded: Cr N Shanks

That Council:

1. Approves the opening and closing times for each of the Council sites during the 2021/2022 Christmas and New Year’s period as detailed:

Town of Gawler Administration Centre (43 High Street, Gawler East) a. Closed from 12noon, Thursday 23 December 2021 for staff Christmas function b. Closed from 5pm, Friday 24 December 2021. c. Re-opens 9am, Tuesday 4 January 2022.

Commonwealth Home Support Programme (43 High Street, Gawler East) a. Closed from 12 noon, Thursday 23 December 2021 for staff Christmas function. b. Re-opens 9am, Monday 10 January 2022.

Elderly Centre a. Facility utilised as per bookings

Gawler Sport and Community Centre (Nixon Terrace, Gawler) a. Closed from 12.30pm, Friday 17 December 2021. b. Re-opens 9am, Monday 10 January 2022.

(Limited existing facility bookings, if required will occur during this time)

Library (Evanston Gardens Community Centre, 65 Angle Vale Road, Evanston Gardens) a. Closed from 12noon, Friday 17 December 2021 b. Re-opens 2pm, Tuesday 4 January 2022 (normal hours resume)

Library (Civic Centre, 89-91 Murray Street, Gawler) a. Closed from 12noon, Thursday 23 December (for staff Christmas function) b. Open Friday 24 December 2021 c. Closed Saturday 25 December 2021 d. Closed Sunday 26 December 2021 e. Closed Monday 27 December – Christmas Day public holiday f. Closed Tuesday 28 December – Proclamation Day public holiday g. Open 9am – 5pm, Wednesday 29 December 2021 h. Open 10am – 6pm, Thursday 30 December 2021 i. Open 9am – 5pm, Friday 30 December 2021 j. Closed Saturday 1 January 2022 k. Closed Sunday 2 January 2022 l. Closed Monday 3 January, 2022 – New Year’s Day public holiday m. Open 9am – 5pm, Tuesday 4 January 2022 (normal hours resume)

Works Depot (Paxton Street, Willaston) a. Thursday 23 December – Open 7.00am to 12noon (for staff Christmas function) b. Friday 24 December – Open 7:00am to 4pm (reduced operations) c. Monday 27 December - Closed (Christmas Day Holiday) d. Tuesday 28 December - Closed (Proclamation Day Holiday) e. Wednesday 29 December – Open 7:00am to 4pm (reduced operations) f. Thursday 30 December – Open 7:00am to 4pm (reduced operations) g. Friday 31 December – Open 7:00am to 3:30pm (reduced operations) h. Monday 3 January - Closed (New Year’s Day Holiday)

Note Emergency after hours call out is available 24/7


Page 8 of 25

Visitor Information Centre (2 Lyndoch Road, Gawler)

a. Friday 24 December – Open 9.30am to 1pm b. Saturday 25 December – Closed (Christmas Day) c. Sunday 26 December – Open 9.30 to 1pm (normal hours) d. Monday 27 December – Open 9.30am to 1pm (normal hours) e. Tuesday 28 December Open 9.30am to 1pm (normal hours) f. Wednesday 29 December – Open 9.30am to 4.30pm (normal hours) g. Thursday 30 December – Open 9.30am to 4.30pm (normal hours) h. Friday 31 December – Open 9.30am to 1pm i. Saturday 1 January – Open 9.30am to 1pm (New Year’s Day) (normal hours) j. Sunday 2 January – Open 9.30am to 1pm (normal hours) k. Monday 3 January 2021 – Open 9.30am to 1pm (normal hours)

Gawler Aquatic Centre (Victoria Terrace, Gawler) a. Friday 24 December – open 6am – 3pm b. Saturday 25 December – Christmas Day - Closed c. Sunday 26 December – Open 12pm – 4pm d. Monday 27 December – Christmas Day Holiday – 12pm – 4pm e. Tuesday 28 December – Proclamation Day Holiday – 12pm to 4pm f. Wednesday 29 December - Open 6am to 7.30pm (normal hours) g. Thursday 30 December - Open 6am to 7.30pm (normal hours) h. Friday 31 December - New Year’s Eve - 6:00am – 3:00pm i. Saturday 1 January (2022) - New Year’s Day - 12pm – 4pm j. Sunday 2 January (2022) – Open 12pm – 4pm k. Monday 3 January (2022) – New Year’s Day Holiday – 12pm to 4pm

2. Bring forward the meeting scheduled for 28 December 2021 Council Meeting by one (1) week to 21 December 2021.

3. Notes that the Corporate and Community Services Committee ordinary meeting in January will be cancelled, with the first ordinary meeting being 8 March 2022.

CARRIED UNANIMOUSLY

9.6 STATUTE AMENDMENT (LOCAL GOVERNMENT REVIEW) ACT 2021 UPDATE


Moved: Cr D Fraser Seconded: Cr C Davies

That Council:-

1. Notes the Statute Amendment (Local Government Review) Act 2021 Update report.

2. Authorises the Mayor to advise the Local Government Association of Council’s support for the draft Community Engagement Charter and Model Policy.

3. Notes the Round 2 Regulations out for consultation.

4. Revokes the Informal Gatherings Policy.

5. Notes the workshop held in regards to the current round of legislative change as held on Tuesday 19 October, the discussions and information shared has been considered relative to preparation of this report.

CARRIED UNANIMOUSLY


Page 9 of 25

Mayor Karen Redman declared an actual conflict in item 9.7 Code of Conduct Final report and will deal with the matter by leaving the room At 9:05 pm, Mayor Karen Redman left the meeting.

Deputy Mayor Sambell took the Chair.

9.7 CODE OF CONDUCT FINAL REPORT


Moved: Cr D Hughes Seconded: Cr D Fraser

That Council:-

1. Notes the final report prepared by Mellor Olsson regarding the Code of Conduct complaint received on 29 March 2021 from Mayor Redman against the then Cr Ian Tooley of the Code of Conduct for Council Members.

2. Acknowledges the finding of a breach of the Code of Conduct for Council Members part 2.2, 2.3, 2.4 and 2.9 by the then Cr Ian Tooley.

3. Resolves that no further action be taken due to the resignation of Mr Ian Tooley on 27 July 2021.

CARRIED

Cr Paul Little called for a division: The Deputy Mayor declared the vote set aside. In Favour: Crs D Fraser, K Goldstone, D Hughes, P Koch and B Sambell

Against: Crs C Davies, P Little, N Shanks and J Vallelonga

CARRIED 5/4

The Deputy Mayor declared the motion CARRIED on a casting vote

At 9:18 pm, Mayor Karen Redman returned to the meeting and took the Chair.

10 INFORMATION REPORTS

At 9:20 pm, Cr Kelvin Goldstone left the meeting.

At 9:21 pm, Cr Kelvin Goldstone returned to the meeting.

Mr Ian Baldwin, Chairperson of the Gawler River Floodplain Management Authority gave a brief presentation to Members on item 10.1 Gawler River Floodplain Management Authority - 2020 - 2021 Annual Report.


Page 10 of 25

MOTION


Moved: Deputy Mayor B Sambell Seconded: Cr D Hughes

That the information items be moved en bloc.

10.1 Gawler River Floodplain Management Authority - 2020 - 2021 Annual Report

10.2 Participatory Budgeting Implementation Overview for the 2022-23 Budget.

10.3 Timed Parking - Adelaide Road, Gawler South

10.4 Monthly Finance Report - September 2021

10.5 Gawler Civic Centre July to September 2021 Quarter Update

CARRIED UNANIMOUSLY

11 RECOMMENDATIONS FROM COMMITTEES

11.1 RECOMMENDATIONS FROM CEO PERFORMANCE MANAGEMENT PANEL MEETING HELD ON 19 AUGUST 2021

Item 11.1 CEO KPI Workshop Outcomes


Moved: Cr D Hughes Seconded: Cr P Koch

That Council adopts the recommendation from the CEO Performance Management Panel made at item 11.1 of the meeting of that Panel meeting held on 19 August 2021, being:

That the CEO Performance Management Panel recommends to Council that:

1. The outcomes from the workshop held to discuss the CEO KPIs as presented in this report be noted.

2. Variations to the KPIs be endorsed as detailed in the report prepared by Mr Matt Hobby.

3. The CEO be required to update the KPI reporting template as detailed in point 2 and that such reporting occur for the period ending September 2021 and presented to the Committee in October.

4. A timeline of key actions including but not exclusive to Key Performance Targets review for the CEO PMP be developed

CARRIED UNANIMOUSLY


Page 11 of 25

Item 11.2 CEO Performance Update - June 2021


Moved: Deputy Mayor B Sambell Seconded: Cr J Vallelonga

That Council adopts the recommendation from the CEO Performance Management Panel made at item 11.2 of the meeting of that Panel meeting held on 19 August 2021, being:

That the CEO Performance Management Panel recommends to Council that the CEOs report detailing his actions relative to the KPIs as at June 2021 be received and noted.

CARRIED UNANIMOUSLY

11.2 RECOMMENDATIONS FROM GAWLER HERITAGE COLLECTION COMMITTEE MEETING HELD ON 14 OCTOBER 2021

11.2 Motions Made Under Delegated Authority for Noting


Moved: Cr D Hughes Seconded: Cr J Vallelonga

That Council notes the adopted Motions from the Gawler Heritage Collection Committee made under Delegated Authority at the meeting held on 14 October 2021, being:

11.2.1 Item 10.1 - Notice of Motion - Meeting Frequency IC21/790

That the Gawler Heritage Collection Committee agrees to alter its meeting frequency from monthly to bi-monthly and requests that its Terms of Reference are updated accordingly, with the frequency to be revisited on an annual basis.

CARRIED UNANIMOUSLY


Page 12 of 25

11.2.2 Item 6.1 - Request for Permission to Publish - Gawler Institute Committee Photograph


Moved: Cr P Koch Seconded: Cr D Fraser

That Council adopts the recommendation from the Gawler Heritage Collection Committee made at item 6.1 of the meeting of that Committee meeting held on 14 October 2021, being:

That the Gawler Heritage Collection Committee recommends to Council that it:

1. Does not grant permission for Ms Mary Trinh to publish a copy of the photograph titled Gawler Institute Committee 1865 to the website MyHeritage.

2. Requests Council Staff to:

a. provide Ms Trinh with an image of Mr August Frankel only, taken from the group photograph of the Gawler Institute Committee 1864, and

b. seek a copy of any family history pertaining to Mr August Frankel that Ms Trinh is compiling that includes the image that Council Staff will provide.

CARRIED UNANIMOUSLY

11.2.3 Item 6.2 - Conservation of Wendt Silver Teapot


Moved: Cr P Koch Seconded: Deputy Mayor B Sambell

That Council adopts the recommendation from the Gawler Heritage Collection Committee made at item 6.2 of the meeting of that Committee meeting held on 14 October 2021, being:

That the Gawler Heritage Collection Committee recommends to Council that the Wendt silver teapot (the Rippin Teapot) recently accepted into the Gawler Heritage Collection be sent to Artlab for the creation of conservation storage only as outlined in Option 2 within this report

.CARRIED UNANIMOUSLY


Page 13 of 25

11.3 RECOMMENDATIONS FROM INFRASTRUCTURE & ENVIRONMENTAL SERVICES COMMITTEE MEETING HELD ON 12 OCTOBER 2021

11.3 Motions Made Under Delegated Authority for Noting



That Council notes the adopted Motions from the Infrastructure & Environmental Services Committee made under Delegated Authority at the meeting held on 12 October 2021, being:

Item 7.2 - Gawler Mill Inn Bridge Balustrade - Design Update and Options

That the matter be deferred to a future Infrastructure and Environmental Services Committee meeting with options for mesh treatment to the balustrade of the Gawler Mill Inn Bridge.

Item - 7.6 Town of Gawler Strategic Land Use Planning Priorities Report

That the matter be deferred pending further discussion with the Dept of Planning and a further report be brought back to a future IES meeting.

Item 8.1 - Rural Areas Land Capability Assessment - Update IC21/529

That the Infrastructure & Environmental Services Committee notes the Rural Areas Land Capability Assessment Update Report.

Item 8.2 - Review of Gawler Town Centre Car Parking Strategy - Preliminary Community Consultation Period IC21/702

That the Infrastructure & Environmental Services Committee notes:

1. The Preliminary Community Consultation Period Report relative to the review of the Gawler Town Centre Car Parking Strategy.

2. The Administration’s intention to present a Key Findings Report shortly that will ultimately aid in the formulation of the revised strategy.

Item 8.3 - Heritage Walls IC21/748

That the Infrastructure and Environmental Services Committee notes the Heritage Wall Report.

CARRIED UNANIMOUSLY


Page 14 of 25

11.3.1 Item 7.1 - Duplicate Street Naming



That Council adopts the recommendation from the Infrastructure & Environmental Services Committee made at item 7.1 of the meeting of that Committee meeting held on 12 October 2021, being:

That the Infrastructure & Environmental Services Committee recommends that Council :

1. Notes the consultation with affected landowners regarding duplicate street naming that took place between 5 July 2021 and 2 August 2021.

2. Notes, that at the conclusion of the consultation period, 22 individual submissions were received.

3. Notes a separate petition specifically opposing any change to Hillier Road (Evanston) name with 83 signatures was received.

4. The following street names remain unchanged following feedback received throughout public consultation:

(a) Little Paxton Court (b) May Court (c) McGonical Place (d) Musgrove Court (e) Quarton Court (f) Hillier Road, Evanston

5. Approves the following street names are to be changed with a street name from Council’s Street Name Register as follows:

(a) Miller Road be changed to Penna Road (b) McDonnell Court be changed to Potter Court

6. Undertake a partial renaming of Doudney Avenue, Evanston Gardens to Suter Court or Street, selected from Council’s Street Name Register.

7. Staff investigate clearer signage for roads

CARRIED UNANIMOUSLY


Page 15 of 25

11.3.2 Item 7.3 - Barossa Tourist Train Proposal


Moved: Deputy Mayor B Sambell Seconded: Cr D Fraser


That the Infrastructure & Environmental Services Committee recommends to Council that it:

1. Continues to monitor the opportunity for the resumption of a tourism train to the Barossa, embarking and disembarking from Gawler.

2. Requests to be provided with a copy of the draft Barossa Tourism Train Project Brief for review and comment when available, the project brief being the document that would form the basis of an Independent Inquiry to be supported and funded by the State Government should the Labor Party win the next election.

3. Continues to participate in the Barossa Tourist Train Taskforce.

4. Considers providing letters of in-principle support to any submissions seeking funding to develop a full feasibility study and business case for the project.

5. Advocates for an Independent Inquiry by the State Government and for the protection of the critical rail infrastructure until such time as a feasibility study can be completed.

CARRIED UNANIMOUSLY

11.3.3 Item 7.4 - Finniss Street Multi-Level Carpark Toilet


Moved: Cr C Davies Seconded: Cr N Shanks


That the Infrastructure & Environmental Services Committee recommends to Council that:

1. The Finniss Street Multi-Level Carpark Toilet report be received.

2. Staff continue to investigate options for the potential opening and/or other options utilising the space ie a lift within the Multi-Level Carpark at Finniss Street, Gawler.

CARRIED UNANIMOUSLY


Page 16 of 25

11.3.4 Item 7.5 - 2021-22 Electric Vehicle Trial and Charge Stations


Moved: Cr P Koch Seconded: Cr P Little


That the Infrastructure & Environmental Services Committee recommends to Council that:

1. It notes the formation of an internal Electric Vehicle Working Group comprised of representatives from across multiple functional areas to investigate opportunities and challenges associated with transitioning to electric vehicles.

2. It purchase two electric vehicles (EVs), as outlined in this report and otherwise provided for in the 21/22 budget, to assist in informing Council about any future transition to electric vehicles.

3. As part of the next quarterly budget review allocate $13,000 to support the EVs by increasing the number of mid-speed 22 kW chargers at the Gawler Administration Centre from two outlets to four outlets by installing one additional twin outlet charge station for Council use only, within the Council’s security cage.

4. The EV Transition Working Group:

4.1. Continues to collaborate on ideas and opportunities to attract the best EV options and charge station opportunities, including to investigate third party funded solutions as appropriate.

4.2. Collaborates with LGA Procurement on group purchasing opportunities that would benefit the Town of Gawler.

4.3. Continue to engage with operational areas directly impacted by electric vehicles to discuss what this would involve and ensure that there are adequate plans in place for recharging in order to addresses any potential challenges.

4.4. Develops a forward plan for Council recharge infrastructure needs across the key work sites such as the GAC, Sports and Community Centre and the Depot.

4.5. Engages a specialist in the electric vehicle transition to present to council staff on lessons learnt from other councils and what the EV transition might mean for operations.

4.6. Reviews the procurement policies for fleet vehicles towards removing un-necessary barriers for purchasing EVs.

4.7. Reviews the decision to provide public recharging at no cost to consumers and describe alternative cost recovery or near cost recovery options for the IES Committee to consider.

CARRIED


Page 17 of 25

12 EXTERNAL BODIES REPORTS

12.1 CLIMATE EMERGENCY ACTION PLAN WORKING GROUP MINUTES - 13 OCTOBER 2021


Moved: Cr N Shanks Seconded: Cr K Goldstone

That Council notes the minutes of the Climate Emergency Action Plan Working Group meeting held on 13 October 2021.

CARRIED

13 QUESTIONS ON NOTICE

Nil

14 QUESTIONS WITHOUT NOTICE

14.1 COMMUNITY GARDEN

Cr David Hughes asked a question regarding the status of the community garden and the question was answerd.

14.2 COVID REQUIREMENTS FOR GAWLER SHOW

Cr Diane Fraser asked a question regarding the Gawler Show and any COVID requirements and the question was answered

14.3 DOG PARK

Cr Paul Koch asked question regarding the status of the dog park and the question was answered.

14.4 TOILETS

Cr Cody Davies asked a question on the handover date of the toilets and the question was answered.

14.5 QUESTION

Mayor Karen Redman asked a question regarding disability friendly chairs with arms in the Civic Centre and the question was taken on notice.


Page 18 of 25

14.6 MURAL

Deputy Mayor Brian Sambell asked a question regarding the mural project presentation and the question was answered.

15 MOTIONS ON NOTICE

15.1 NOTICE OF MOTION - CR HUGHES - SOUTH GAWLER FOOTBALL CLUB AND GAWLER SQUASH CLUB LEASE NEGOTIATIONS


Moved: Cr D Hughes Seconded: Cr C Davies

That Council

1. Note that it has in consultation with the Gawler South Football club submitted applications to the State Government for grant funding seeking to establish new uni sex change rooms at the oval which if successful will materially assist all user groups at the facility relative to these and associated activities. If successful in receiving such grants (and or future opportunities) then the stated need by the Gawler South Football Club to remove the existing remaining two squash court is averted.

2. Facilitate negotiations with the Gawler South Football Club and the Gawler Squash Club to provide options for the lease, if not to provide for the autonomy of the Gawler Squash Club, then to make provision for the clear parameters of co-locating both clubs to enjoy the respective facilities.

CARRIED

Cr Paul Little called for a division:

The Mayor declared the vote set aside.

In Favour: Crs C Davies, K Goldstone, D Hughes, P Koch and N Shanks

Against: Crs D Fraser, P Little, B Sambell and J Vallelonga

CARRIED 5/4

The Mayor declared the motion CARRIED

15.2 NOTICE OF MOTION - CR FRASER - HERITAGE WALLS GRANT SCHEME

At 10:04 pm, Cr Paul Little left the meeting.

At 10:06 pm, Cr Paul Little returned to the meeting.


Page 19 of 25

15.2 NOTICE OF MOTION - CR FRASER - HERITAGE WALLS GRANT SCHEME


Moved: Cr D Fraser Seconded: Cr K Goldstone

That Council:

1. Rescind resolution 2021:08:COU306

2. Note that the community has accessed a total of $33,061 via the Town of Gawler Heritage Walls Grant Scheme since its inception to assist land owners with the repair and restoration of 13 walls of historic significance across the Council area.

3. Request that staff prepare a report to Council outlining options for improving the existing Historic Walls Grant Scheme in order to drive greater participation.

CARRIED

16 MOTIONS WITHOUT NOTICE

MOTION – DOG PARK


Moved: Cr P Koch Seconded: Cr D Hughes

That Council undertake a review of the layout and operation of the dog park and provide a report back to Council with options on modifying the existing dog park to improve its form and function.

CARRIED

MOTION – EXTENSION OF MEETING TIME


Moved: Cr D Fraser Seconded: Cr P Koch

That the meeting be extended to 11pm.

CARRIED

17 MAYORS ATTENDANCES & CORRESPONDENCE

At 10:17 pm, Cr Paul Koch left the meeting.

At 10:18 pm, Cr Paul Koch returned to the meeting.

Mayor Redman presented on events attended over the past two months and a full list of events was presented to Members.


Page 20 of 25

18 COUNCIL MEMBER ATTENDANCES & ACTIVITIES

Deputy Mayor Brian Sambell presented to Members on events attended.

Cr Hughes presented to Member on events attended including Gawler Health AGM and the cycling way consultation.

Cr Davies updated Members on the AGM of Gawler Community Gallery.

19 CONFIDENTIAL REPORTS

19.1 CLEANING CONTRACT PROCUREMENT UPDATE


Moved: Cr D Hughes Seconded: Cr P Koch

19.1 Cleaning Contract Procurement Update

That:

1. Pursuant to Section 90(3) (b)(i),(k) of the Local Government Act 1999 (the Act), the Meeting orders that the public be excluded from attendance at this part of the meeting relating to Item 19.1, excepting the following persons:

Chief Executive Officer

Manager Development, Environment & Regulatory Services

Manager Infrastructure & Engineering Services

Acting Manager Finance & Corporate Services

Manager Business Enterprises & Communications

Manager Library and Community Services

Minute Taker

to enable the Meeting to consider Item 19.1 in confidence on the basis that the Meeting considers it necessary and appropriate to act in a meeting closed to the public (excepting those persons listed above) in order to receive, discuss or consider in confidence the following information or matter relating to Item 19.1:

(b)(i) information the disclosure of which could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council

(k) tenders for the supply of goods, the provision of services or the carrying out of works

Specifically, the matter relates to tendering for cleaning services.

2. Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.

CARRIED UNANIMOUSLY

Member of the public gallery left the meeting.

At 10.31pm the confidential session commenced.


Page 21 of 25


Kept confidential


Moved: Cr J Vallelonga Seconded: Cr D Fraser

1. Pursuant to Sections 91(7) and 91(9) of the Local Government Act 1999 the Council orders that:

The minutes

associated with Item 19.1 Cleaning Contract Procurement Update, having been considered by the Council in confidence under Section 90(3)(b)(i),(k) be kept confidential and not available for public inspection until execution of the cleaning services contract, and that:

The written report

associated with Item 19.1 Cleaning Contract Procurement Update, having been considered by the Council in confidence under Section 90(3)(b)(i),(k) be kept confidential and not available for public inspection until the conclusion of the cleaning services contract,

on the basis that the information received, discussed and considered in relation to this agenda item is:

information the disclosure of which could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; AND tenders for the supply of goods, the provision of services or the carrying out of works.

Specifically, the matter relates to tendering for cleaning services.

2. Further that Council delegates the power to revoke, but not the extension, of the confidential order to the Chief Executive Officer on a monthly basis in accordance with the provisions of Section 91(9)(c) of the Local Government Act 1999.

3. All confidential orders will be reviewed at least annually in accordance with the Local Government Act 1999.

CARRIED UNANIMOUSLY

At 10.34pm confidential session concluded


Page 22 of 25

Cr Koch declared a percieved conflict of interest in item 19.2 and will deal with the matter by leaving the room

At 10:34 pm, Cr Paul Koch left the meeting.

19.2 TREE COMPLIANCE MATTER - 9 JANE STREET, WILLASTON


Moved: Cr D Hughes Seconded: Cr J Vallelonga

19.2 Tree Compliance Matter - 9 Jane Street, Willaston

That:

1. Pursuant to Section 90(3) (h),(i) of the Local Government Act 1999 (the Act), the Meeting orders that the public be excluded from attendance at this part of the meeting relating to Item 19.2, excepting the following persons:


Manager Development, Environment & Regulatory Services

Manager Infrastructure & Engineering Services

Acting Manager Finance & Corporate Services

Manager Business Enterprises & Communications

Manager Library and Community Services

Minute Taker


(h) legal advice

(i) information relating to actual litigation, or litigation that the Council or Council committee believes on reasonable grounds will take place, involving the council or an employee of the Council

Specifically, the matter relates to an ongoing compliance matter


CARRIED UNANIMOUSLY

At 10.35pm confidential session commenced


Kept confidential


Page 23 of 25


Moved: Cr D Hughes Seconded: Cr D Fraser

1. Pursuant to Sections 91(7) and 91(9) of the Local Government Act 1999 the Council orders that the:

The minutes

The written report

Attachments to the written report

associated with Item 19.2 Tree Compliance Matter - 9 Jane Street, Willaston, having been considered by the Council in confidence under Section 90(3)(h),(i) be kept confidential and not available for public inspection on the basis that the information received, discussed and considered in relation to this agenda item is:

legal advice; AND information relating to actual litigation, or litigation that the Council or Council committee believes on reasonable grounds will take place, involving the council or an employee of the Council.

Specifically, the matter relates to an ongoing compliance matter

2. Further that Council delegates the power to revoke, but not the extension, of the confidential order to the Chief Executive Officer on a monthly basis in accordance with the provisions of Section 91(9)(c) of the Local Government Act 1999.


CARRIED


At 10:46 pm, Cr Paul Koch returned to the meeting.

19.3 RECOMMENDATIONS FROM CEO PERFORMANCE MANAGEMENT PANEL MEETING HELD ON 21 OCTOBER 2021


Moved: Cr J Vallelonga Seconded: Cr K Goldstone

That:

1. Pursuant to Section 90(3) (a) of the Local Government Act 1999 (the Act), the Meeting orders that the public be excluded from attendance at this part of the meeting relating to Item 9.3, excepting the following persons:


Minute Taker



Page 24 of 25

(a) information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead)

Specifically, the matter relates to relates to the performance of the Chief Executive Officer


CARRIED UNANIMOUSLY

At 10.46pm confidential session commenced


Kept confidential


Kept confidential


Moved: Cr J Vallelonga Seconded: Cr D Fraser

1. Pursuant to Sections 91(7) and 91(9) of the Local Government Act 1999 the Meeting orders that the:

The minutes

The written report

associated with Item 9.3 Recommendations from CEO Performance Management Panel Meeting held on 21 October 2021, having been considered by the Meeting in confidence under Section 90(3)(a) be kept confidential and not available for public inspection and reviewed annually, on the basis that the information received, discussed and considered in relation to this agenda item is:

information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead).

Specifically, the matter relates to the performance of the Chief Executive Officer.

2. Further that the Council delegates the power to revoke, but not the extension, of the confidential order to the Chief Executive Officer on a monthly basis in accordance with the provisions of Section 91(9)(c) of the Local Government Act 1999.


CARRIED UNANIMOUSLY


20 CLOSE

The Meeting closed at 10.49pm.


Page 25 of 25

21 NEXT ORDINARY MEETING

Tuesday 23 November 2021 commencing at 7.00pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 23 November 2021.

...................................................

CHAIRPERSON

2021 List of Events and/or Invitations attended by Mayor Redman

for period 29 September – 26 October 2021

Date of

Event/Invitation

Name of Event / Invitation / Meeting

29 September 2021 Weekly meeting with Bunyip Editor

Meeting with Dr Alice Clark

Mayor’s Video Shoot – Recovering the Past Exhibition

Weekly Governance meeting

Meet and Greet - Leading worker of Road Maintenance

Briefing and preparation for next CEO PMP

6 October 2021 Weekly meeting with Bunyip Editor

Mayor's Video Shoot- Pool Season

Meeting with Gawler Car Club

7 October 2021 Mayor and CEO – weekly catchup meeting

9 October 2021 Official Open of 2021 Textile Art Weekend

Opening of the Pool Season

10 October 2021 Dalkeith CFS Open Day

11 October 2021 Mayor’s Christmas Card Competition – Judging Panel

Mayor and CEO – weekly catchup meeting

Regional Development Australia AGM

12 October 2021 Infrastructure & Environmental Services Committee Meeting

13 October 2021 Attended Quran Exhibition

Meet and Greet - Senior Records Management Officer and Digital

Marketing Officer

Mayor's Video Shoot - Australia Day Nominations


14 October 2021 Friends of Willaston Cemetery

Gawler Heritage Collection Committee

15 October 2021 Gawler Carnival of Cups Gala Dinner

16 October 2021 Welcome for Tour DeLight

Cultural Heritage Foundation Presentation

RSL Gawler Sub Branch Annual Dinner

2021 List of Events and/or Invitations attended by Mayor Redman

for period 29 September – 26 October 2021

Date of

Event/Invitation

Name of Event / Invitation / Meeting

18 October 2021 Encounter Church – NDIS House Opening

Monthly meeting with A/Chair GYAC – Jack Gill

Town of Gawler and Gawler Business Development Group Liaison

Meeting

Tourism Forum

Quilt evening

19 October 2021 Council Member Workshop – Local Government Reform

20 October 2021 Veterans Shed Project with Jenny Fleming - discussion on the

funding opportunities for shed proposal

Grant Opportunity discussion for Gawler Car Club and Gawler

Show Society facilities

Mayor's Video Shoot - The Greater Adelaide Cycle Way

Consultation and the Gawler Eastlink Kermesse cycling event


21 October 2021 Discussion on Smithfield Memorial Park

GRFMA Strategic Plan Briefing

CEO Performance Management Panel Meeting

25 October 2021 Willo's Men/Veteran Shed Meeting

26 October 2021 Council Meeting

Documents

1 STATEMENT OF ACKNOWLEDGEMENT - gawler.sa.gov.au