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Sidney-Pacific2003-2004 House Government
Afternoon SessionOffices
Sidney-Pacific2003-2004 House Government
Afternoon SessionOffices
May 31, 2003 - Endicott HouseMay 31, 2003 - Endicott House
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Office of ResourcesOffice of Resources
May 31, 2003 - Endicott HouseMay 31, 2003 - Endicott House
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Office of ResourcesOffice of Resources
• Goals of office
• Handbook of resources
• Policies over resources
• Recruiting
• Events
• Goals of office
• Handbook of resources
• Policies over resources
• Recruiting
• Events
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Goals of OfficeGoals of Office
• Make residents aware of resources available • Make residents know who to contact and
make those contact info readily available• Bulletin board on line – maintain a list of
issues raised, keep track of issues resolved, discussion groups
• Orientation guide – incorporate office info
• Make residents aware of resources available • Make residents know who to contact and
make those contact info readily available• Bulletin board on line – maintain a list of
issues raised, keep track of issues resolved, discussion groups
• Orientation guide – incorporate office info
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Handbook of ResourcesHandbook of Resources
• Online list of resources – keeps track of all resources, up to date
• Policies over resources
• Who’s responsible for what – one page “Idiot guide”
• When things are broken - follow guidelines, standard format, protocol
• Online list of resources – keeps track of all resources, up to date
• Policies over resources
• Who’s responsible for what – one page “Idiot guide”
• When things are broken - follow guidelines, standard format, protocol
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EventsEvents
• Sponsor, subsidize, advertising
• Flow chart, check lists, on how to get things done.
• Sponsor, subsidize, advertising
• Flow chart, check lists, on how to get things done.
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Roles and ResponsibilitiesRoles and Responsibilities
• To building and to fellow officers
• Support to others in using resources
• Visible signs on officer contact info, standardized template for all resources
• To building and to fellow officers
• Support to others in using resources
• Visible signs on officer contact info, standardized template for all resources
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RecruitingRecruiting
• Work with publicity chair• How? – on signs, posters, maintain contact
list of attendees at events, SP- TV, survey during orientation, bulletin boards
• “Master” orientation event where everybody comes
• One dedicated board for government – event highlights
• Advertise s-p.mit.edu
• Work with publicity chair• How? – on signs, posters, maintain contact
list of attendees at events, SP- TV, survey during orientation, bulletin boards
• “Master” orientation event where everybody comes
• One dedicated board for government – event highlights
• Advertise s-p.mit.edu
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Office of Residential LifeOffice of Residential Life
May 31, 2003 - Endicott HouseMay 31, 2003 - Endicott House
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Office of Residential LifeOffice of Residential Life
• Goals
• Orientation
• Events
• Recruitment
• Retain the recruited
• Goals
• Orientation
• Events
• Recruitment
• Retain the recruited
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GoalGoal
• Be most visible among the residents
• Provide the means for creating a community– Parties– Cultural events– Outings– Athletics
• Attempt to create traditions
• Be most visible among the residents
• Provide the means for creating a community– Parties– Cultural events– Outings– Athletics
• Attempt to create traditions
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OrientationOrientation
• Make plans in early June.
• Recruit early
• Variety of events
• Cross dorm activities– Social– Athletic– Cultural
• Make plans in early June.
• Recruit early
• Variety of events
• Cross dorm activities– Social– Athletic– Cultural
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EventsEvents
• Outing events
• Cultural events– Treasure hunt–MFA trip
• BBQs and Dance party
• Outing events
• Cultural events– Treasure hunt–MFA trip
• BBQs and Dance party
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RecruitmentRetaining the Committee
RecruitmentRetaining the Committee
• Start early• Hand out the tasks early and set deadlines• Keep up to date with the progress• Train the recruited residents• Keep a list of the committee members on the
web– Make this list visible
• Acknowledge their help• Create a reward mechanism – Resident points– Gift Certificates
• Start early• Hand out the tasks early and set deadlines• Keep up to date with the progress• Train the recruited residents• Keep a list of the committee members on the
web– Make this list visible
• Acknowledge their help• Create a reward mechanism – Resident points– Gift Certificates
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TeamworkTeamwork
• Close working relationship with– Office of Resources• Facilitate the organization of events• Have Access to the available resources
– Office of information• Publicity
– Office of President• Sponsorship
– Hall Councilors• Informing residents on a more personal basis
• Close working relationship with– Office of Resources• Facilitate the organization of events• Have Access to the available resources
– Office of information• Publicity
– Office of President• Sponsorship
– Hall Councilors• Informing residents on a more personal basis
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Hall CouncilorsHall Councilors
May 31, 2003 - Endicott HouseMay 31, 2003 - Endicott House
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Hall CouncilorsHall Councilors
• Block party• Weekly or biweekly hall study breaks• Rotating events between floors (2 HCs at a time
organize a weekly party on their floor; 7 week cycle of inter-floor activities)
• Hall contests• Offer incentives to attend events• Pooling of resources• Buying common stuff• Hall events section in S-P Anno (master hall
event list)
• Block party• Weekly or biweekly hall study breaks• Rotating events between floors (2 HCs at a time
organize a weekly party on their floor; 7 week cycle of inter-floor activities)
• Hall contests• Offer incentives to attend events• Pooling of resources• Buying common stuff• Hall events section in S-P Anno (master hall
event list)
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Accessibility/PersonalizationAccessibility/Personalization
• Contact new residents before the school year starts
• Help people move in• Force the residents to meet HCs by having
them pick up lease from HCs• Knocking on doors?• Send personalized emails?• Calling your residents/leaving messages?• Database of students – birthdays• Delegate small responsibilities to residents
• Contact new residents before the school year starts
• Help people move in• Force the residents to meet HCs by having
them pick up lease from HCs• Knocking on doors?• Send personalized emails?• Calling your residents/leaving messages?• Database of students – birthdays• Delegate small responsibilities to residents
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Accessibility/PersonalizationAccessibility/Personalization
• Office hours
• Mailboxes for suggestions
• Bulletin boards (next to elevators)
• Central bulletin board with pictures, announcements
• Office hours
• Mailboxes for suggestions
• Bulletin boards (next to elevators)
• Central bulletin board with pictures, announcements
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Role as RepresentativesRole as Representatives
• Know about complaints and get feedback from other officers
• Reforming decision making process in House Council to account for democratic process
• Agenda items
• Time frames
• Monthly hall business meetings
• Know about complaints and get feedback from other officers
• Reforming decision making process in House Council to account for democratic process
• Agenda items
• Time frames
• Monthly hall business meetings
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RecruitmentRecruitment
• Keeping residents informed
• Make use of bulletin boards
• Supporting other committees
• Keeping residents informed
• Make use of bulletin boards
• Supporting other committees
