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Role of National Contacts

- Diffusion of information in your community

- Consortium status

- Overhead

- Threshold for partnership

- Reimbursement rules for AIDA

- Institute/consortium text description

- AOBs

2

Diffusion of information- Schedule will be very tight and again apologies not to have been able to give more details information before today’s meeting.

- Hope today’s documents are enough for discussion. In principle(please check) you should have access to any document on AIDA WEBpage : https://espace.cern.ch/aida/default.aspxIf not let us know (myself and Kate Kahle)

- Check that at least all institutes involved in DetDet are aware ofAIDA (should be) and help groups to enter in contact with relevant WP conveners with concrete proposal

- If your country contributes to many tasks, and if they are some with higher priorities than other please let us know. if not same reduction will be applied to all when will have to fit within the total budget. Maybe concentrate efforts one only a few WP.

3

Number of partners & consortium

Experience with other EU projects shows than above 25-30 fullpartners, project is difficulty manageable :

-In DevDet already use of consortium (INFN for all Italian groups,CNRS grouping all French Univ/labs) and 50 full partners

- Consortium if already exists can be used for other countries. Please check the status and let us know (Germany : Hemlhotz association ?, Great Britain : RAL ? , Spain ? …)

4

Overhead table

AGH-UST AGH University of Science and Technology 60 60ALU-FR Albert-Ludwigs Universität 60 60CEA Commissariat à l'Énergie Atomique 63 0CERN European Organization for Nuclear Research 60 60CIEMAT Centro de Investigaciones Energéticas Medioambientales y Tecnológicas 109 0CNRS Centre National de la Recherche Scientifique / Institut National de Physique Nucléaire et de Physique des Particules 60 60CSIC Consejo Superior de Investigaciones Científicas  63 0DESY Stiftung Deutsches Elektronen-Synchrotron 60 60FOM Stichting voor Fundamenteel Onderzoek der Materie 60 60Goettingen Georg-August-Universitaet Goettingen 60 60INFN Istituto Nazionale di Fisica Nucleare 60 60INRNE Institute for Nuclear Research and Nuclear Energy 60 60I PASCR Institute of Physics, Academy of Sciences of the Czech Republic 60 60J OGU J ohannes-Gutenberg-Universitaet Mainz 60 60J SI J ozef Stefan Institute 75 0KFKI -RMKI KFKI Research Institute for Particle and Nuclear Physics of the Hungarian Academy of Sciences 60 60MPG-MPP Max-Planck-Institut fuer Physik, Munich 150 0NTUA National Technical University of Athens 60 60OEAW Oesterreichische Akademie der Wissenschaften/Austrian Academy of Sciences 88,43 0QMUL Queen Mary and Westfield College, University of London 60 60RHUL Royal Holloway and Bedford New College 60 60RWTH AachenRheinisch-Westfälische Technische Hochschule 60 60STFC Science & Technology Facilities Council 105 0SWEDET Uppsala University  60 60TAU Tel Aviv University 60 60TUD Technische Universität Dresden 60 60UBRUN Brunel University 60 60UCAM The Chancellor, Masters and Scholars of the University of Cambridge 60 60UCL Université Catholique de Louvain 60 60UEDIN University of Edinburgh 79,72 79,72UH Helsingin yliopisto 60 60UHEI Ruprecht-Karls-Universität Heidelberg 120 0

First column contains overhead rate (indirect costs) for personnel),

Second column contains overhead rate for other direct costs

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Overhead table UH Helsingin yliopisto 60 60UHEI Ruprecht-Karls-Universität Heidelberg 120 0UiB Universitetet i Bergen 60 60ULB Université Libre de Bruxelles 60 60Uni Bonn Rheinischen Friedrich Wilhelms Universität Bonn 60 60UNI -HamburgUniversity of Hamburg 60 60UNIGE Universite de Geneve 60 60UNIGLA University of Glasgow 60 60UNIKARL Universität Karlsruhe (TH) 60 60UNILIV University of Liverpool 60 60UNIMAN The University of Manchester 60 60UNIVBRIS University of Bristol 60 60UNSIEG Universität Siegen  60 60UOXF University of Oxford 60 60USC Universidade de Santiago de Compostela 60 60USFD The University of Sheffield 60 60UVT West University of Timisoara 10 10VU Vilniaus Universitetas 60 60Weizmann Weizmann Institute of Science 60 60Wuppertal Bergische Universität Wuppertal 60 60

Please let us know if they are some modifications / DevDet and rates for new participants

6

Threshold for partnership

Below a given amount of fund received from EU, being partner might have little interest : large administrative work for little gain.

Suggest to agree on a threshold partner to receive funds fromEU : -Above xx kE expected to be received from EU : Institute is full partner or third party and will receive funds directly or trough consortium- Below xx kE expected to be received from EU, ask Institute to be only associate partners (Institute specified in the proposal). Will receive money to attend meetings though Work Package (need to be provisioned) and money to come for beam test (within TA).

Threshold to be defined : 50 kE ?

7

Reimbursement rate

Can be different in each activities as shown by Mar (MGT, COORD, TA, RTD)Suggest to keep something quite similar to DevDet

Activity Rate

MGT (WP1) < 50 %

NA/COORD (WP 2,3,4) 30 %

TA (WP 5,6,7) ≥ 75 %

JRA(RTD) (WP 8,9,10) 30 %

These numbers have to be considered in average but can acceptsome discrepancies within a WP if justified (for instance cost ofFTE very different from one country to another). To be discussedbetween WP leaders and coordinators.30 % might be increase in a WP if many associate partners

8

Consortium / Institutes description

Was already done in DevDet.

Need your help to provide description of participant, check of the tasks where you participate in AIDA + short CV of a few key peoples (could be one per lab in a consortium)

Will provide templates soon.

Expect texts before Nov 9th

An example from DevDet for Italy in next slides.

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Example of Italy

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AOBs

Still some time for discussion / comments / clarification