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Purpose of the APRInformation provided to Congress
to justify continued Federal funding of homeless programs
Used by HUD Reps to determine need for technical assistance or monitoring
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Purpose of the APR• Upon receipt of the APR, our
office sends a copy to the applicable CoC
• We review the APRs as our workload permits and send a copy of the review letter to the Grantee and the CoC
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Who Completes the APR?
Usually the Grantee or the SponsorIf sponsor is involved, make sure
APR responsibilities are covered in the MOU
Timeline should include ample time for Grantee to review the APRthe Grantee is ultimately responsible for
the accuracy of the information
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APR Is Important Because…Used by Continuum of Care Groups
to determine ranking for renewalsInformation provided on APR will be
reviewed during monitoring to ensure accuracy of APR numbers
The data in your APR can affect your CoC’s future funding
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How Data from your APR can Affect your Funding
It is used in the Exhibit One NOFA application
For permanent housing projects, the information from questions 12(a) and 12(b) determines the percentage of participants that stayed in permanent housing seven months or longer for the CoC (2008 goal is at least 71.5%)
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How Data from your APR can Affect your Funding
The information from question 11 determines the percentage of participants within the CoC that gained access to mainstream resources and employment (2008 goal is that 19% of the participants who exit will be employed)
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How Data from your APR can Affect your Funding
The information in your CoC’s Exhibit One (from individual program APRs) is compared with Exhibit One’s across the country
Points for CoC Performance are awarded depending on the data
In 2008, CoC Performance was worth 28 of the 100 total points
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How to Complete the APR
Use HMIS (ServicePoint)Seriously! HMIS will complete questions 2-15
Make sure the data entered into ServicePoint is accurate
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Running the HUD-40118 APR in ServicePoint
1) Watch the webinar from May 2009 that provides step-by-step instruction on how to do this
2) Webinar can be found at: http://www.hmismn.org/Webinars/
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Completing the APR ManuallyUse the current version of the APR!
go to www.hudclips.orgclick on formsclick on HUD-4scroll down to HUD-40118 and click on it to open the APR
READ THE INSTRUCTIONS
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Completing the APR Manually
Use the correct grant number on the cover page, especially if you have multiple grants
The numbers for questions 1a should be taken from your APPROVED application or technical submission
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Completing the APR Manually
Question 2a: Persons served during the operating year
the numbers on the first day of this operating year should correspond to the numbers on the last day of the previous operating year
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Completing the APR Manually
Children are only reported on in questions 2 and 5
The total for questions 7 (ethnicity) and 8 (race) should be the same---according to HUD, each participant has one ethnic category and one racial category
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Completing the APR Manually
Questions 6-10 are only for participants (singles not in families and adults in families) who ENTERED the project during the operating year
Questions 11-15 are only for participants who LEFT the project during the operating year
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Completing the APR Manually
Questions 6 through 15 refer to the number of PARTICIPANTS, not householdsSingles not in families and adults in familiesDoes NOT include children or caregiversExample:
You may have had five households enter your program but six participants because one of your households had two adults.
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Completing the APR Manually
Question 10: Prior Living SituationReport on each participant that entered the program during the operating year
Only possible answers for chronically homeless participants are:non-housing (a)the streets (b)
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Completing the APR Manually
Question 11: Amount and Source of Income at Entry and Exitonly report on those participants who LEFT
during the operating yearHUD compares the amount and source(s) of
income at entry vs. at exitCurrent HUD goal is that 19% of participants
who exit will have employment income
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Completing the APR Manually
Questions 12a and 12b: Length of Stay
report on length of stay of those participants who were in the program at any time during the operating year
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Completing the APR Manually
for permanent housing projects (S+C), HUD’s expectation is that 71.5% of participants will stay at least six months
if less than six months, it can indicate a lack of program flexibility
if there are special/unique circumstances, please include an explanation!!
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Completing the APR Manually
Question 15: Supportive ServicesSupportive services received by those who left the program
Question 16: Program GoalsReviewed by local HUD office and CoCs
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Don’t Forget…
Having a third party look at the APR can help prevent errors
Does your CoC have an APR review committee?
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Local APR Helpline...
HUD Minneapolis CPD 612.370.3019Sara Bergen ext. 2103Mary Burbank ext. 2102Joe Geary ext. 2157Debra Healy ext. 2215Tom Koon ext. 2108Bes Osborn ext. 2237
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