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Project & Program Management: DoD OverviewJesse Stewart
November 2, 2006
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DoD Project & Program Management
• Human Capital
• Leadership
• Corporate University
• Certification
• Metrics & Governance
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DoD Human Capital
• AT&L High Priority Goal– Assessment and Development of Workforce– Driven by Fact of Life Demographic Changes
• Smaller Workforce• Aging Workforce• Increasing Job Complexity• Stable to Increasing Acquisition Workload
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DoD Career DevelopmentLeadership Emphasis
• DoD Statutorily Required to Emphasize Career Development– Defense Acquisition Workforce Act– Long Standing Program Management and
Contracting Requirements
• Applied Across Large Workforce– Job Selection Criteria-- Best Qualified– Performance Counts!
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Career Fields ARMYNAVY/USMC
AIRFORCE
OTHERDoD
TOTAL
Program Management 3,784 3,550 3,180 513 11,027
Contracting 8,019 5,070 5,843 5,521 24,453
Facilities Engineering 4,851 3,505 0 0 8,356
Production, Quality & Manufacturing
2,287 2,032 311 4,671 9,301
Business, Cost Estimating & Financial Management
4,352 1,840 1,460 101 7,753
Life Cycle Logistics 6,128 4,206 1,414 80 11,828
SPRDE - Systems Engineering 11,139 16,886 5,561 223 33,809
Test & Evaluation 2,461 2,453 1,783 54 6,751
Other Career Fields 5,682 2,953 4,479 5,514 18,628
Total 48,703 42,495 24,031 16,677 131,906
COMPONENT
Source: Defense Manpower Data Center
AT&L Workforce Count FY99 FY00 FY01 FY02 FY03 FY04 FY05
Army 39,592 40,080 41,074 41,783 47,697 48,188 48,703
Navy 47,895 41,373 37,158 39,661 41,622 41,552 42,495
Air Force 29,258 28,959 27,820 28,444 27,888 27,775 24,031
4th Estate 22,106 24,602 23,197 22,705 17,224 17,024 16,677
TOTAL 138,851 135,014 129,249 132,593 134,431 134,539 131,906
Workforce Count as of September 30, 2005
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Leadership
• Embedded in Overall Career Development– Education– Training & Certification– Experience
• Career Progression Based on Performance – Demonstrated Leadership Significant Factor
• Performance Evaluation System Supports Selection System
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Enduring & Occupational
Competencies
Acquisition Program Management Occupational Competencies
PM SkillsIntra-functional broadeningLevel II in PM
Enduring Competencies Tactical LevelTactical Level
Personal LeadershipPersonal Leadership Using Sound JudgmentAdaptingInspiring TrustLeading Courageously
Operational LevelOperational Level
Leading People/TeamsLeading People/TeamsInspiring & EmpoweringInfluencing & NegotiatingFostering CollaborationBuilding RelationshipsFostering Communication
Strategic LevelStrategic Level
Leading the InstitutionLeading the InstitutionDemonstrating VisionShaping StrategyAligning the OrganizationDriving TransformationThinking Across Boundaries
Cross-functional BroadeningLevel III in PM +
Acquisition SkillsStaff and Support SkillsPM SkillsLevel II – any function
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PM Career Path
SES/GO
Military Dpty to SAE, Commander of Acquisition
Command, PEO
ACAT I PMDPTY PM
DPTY PEO
ACAT II/III PMDPTY PM
BS/BA
Executive Development
FEI (civilians)
Senior Service School
PMT 401
PMT 352Intermediate service school/staff college
PMT-250
ACQ 201ACQ 101
Functional coursesBasic/advanced
officer skill training
GS-1506
GS-1405
GS-12/1304
GS 5-1101-03
Job/functional proficiency
Acq Commands/Matrix support/R&D centers
0-12 years service
12-20 years service
20+ years
SENIOR STAFF
DEPT HQ
CMD HQ
Breadth & Depth
Grad degree
ACAT III/IV PMDPTY PM
PMT 402
IPT lead/project officer/staff officer
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PMT-402Executive
Program Manager’s Course
•Critical Thinking/ Problem Solving(cost, sch/ perf)•Business acumen•Case Based•Classroom•Potential ACAT I, IA, II, & lll PMs, Dpty PMs & other senior acq mgrs
Meets statutory requirement for PEO/ACAT I/II PM & Deputy PM
(10 USC 1735)
•Case/scenario based•Critical thinking/problem solving•Application of knowledge (cost/sch/performance)•Tracks DoDI 5000.2•Internet/classroom•GS 13 - 14•O4 - O5
•Tools based•Modules•Business areas•Tracks DoDI 5000.2•Internet •GS 12 - 13•03 - 04
•Application/ knowledge based (cost/sch/perf)•Tracks DoDI 5000.2•Internet/class-room•GS 9 - 12•O3 - O4
Level IIcertification
Level IIIcertification
PEOs & ACAT I, IA, II PMs & Deputy PMs
Program Management Career Track(Additional Specialized Training Available)
26 hoursinternet
36 hours internet1 week
classroom
80 hoursinternet
50 hours internet6 weeks
classroom
10 weeks classroom
•Knowledge based•11 functional areas•Internet•GS 5 - 9•O1 - O3
Level Icertification
ACQ-201Intermediate
Systems Acquisition
Course
ACQ-101Fundamentals
of Systems Acquisition
Management
PMT-352Program
ManagementOffice Course
PMT-250Program
Management Tools
Course
PMT-401Program
Manager’s Course
4 weeks classroom
Mandatory Certification CoursesRequired by Public LawFor PM/PEO Positions
Mandatory for most career fields
Mandatory for PM career field only
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In recognition of our success in achieving an innovation and far-reaching training transformation, DAU not only earned accreditation, but also won over 12 separate corporate university awards, AND has been recognized by many as one of the best “corporate universities” in the world. This is especially noteworthy for a government organization to compete with the best private sector organizations and win!
In addition, DAU was recognized as having the best Leadership Development program in the military government sector for 2005 and 2006.
Sector Leadership SummarySector Leadership Summary
#1#1
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Acquisition, Technology, and LogisticsPerformance Learning Model
Acquisition, Technology, and LogAcquisition, Technology, and LogisticsPerformance Learning Model
isticsPerformance Learning Model
Acquisition, Technology, and LogAcquisition, Technology, and LogisticsPerformance Learning Model
Acquisition, Technology, and LogisticsPerformance Learning Model
Acquisition, Technology, and LogisticsPerformance Learning Model isticsPerformance Learning Model
24/7 Learning Assets for the Classroom and the Workplace
AT&L Performance Learning Model
Training Courses - DAWIA Certification, assignment-specific, and executive & leadership courses – in the classroom and online
• Consulting - We come to your workplace to assist you
• Targeted Training - Tailored learning for your organization
• RDT - On-site and online training on the latest AT&L policies
• CL Modules - Online modules to help you earn continuous learning points
• Conferences• PEO / SYSCOM • Business Manager• DAU Acquisition Community Conference
•AKSS - Online gateway to AT&L information & tools
•ACC - Online collaboration communities tailored to your needs
•Virtual Library - Keeping you connected to research tools when you are not on campus
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AT&L Fulfillment / Alternate Certification Process
Track 1 DAU Training
Level I Level II Level III
Level I Level II Level IIIGap IDP
Level I Level II Level IIIGap IDP
Track 2 Personal Experience
Track 3 Professional Association Certification / Other Courses
Competencies-Based Certification Program
Employee
Functional Competencies
Supervisor &
Employee
Assessment
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DoD System
• Career System Based on Acquisition Needs– Performance Continues to Dominate– Standard Training and Education Introduce
Critical Thinking and Executive Development• Multiple Sources for Specialized Training
• DAU--The Corporate Standard• Metrics & Governance for Projects and Programs
– Internal and External Attributes
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PROGRAM SUCCESS PROBABILITY SUMMARY
Program Success
Program Requirements (3)
Program Execution
Contract Earned Value Metrics (3)
Program “Fit” in Capability Vision (2)
Program Parameter Status (3)
DoD Vision (2)
Transformation (2)
Interoperability (3)
Army Vision (4)
Current Force (4)
Testing Status (2)
Program Risk Assessment (5)
Contractor Performance (2)
Program Resources
Budget
Contractor Health (2)
Manning
Program Advocacy
OSD (2)
Joint Staff (2)
War Fighter (4)
Army Secretariat
Congressional
Industry (3)
Fixed Price Performance (3)
Program “Smart Charts”
Program Scope Evolution
Sustainability RiskAssessment (3)
Joint (3)
Technical Maturity (3)
Legends:Colors: G: On Track, No/Minor Issues Y: On Track, Significant Issues R: Off Track, Major Issues Gray: Not Rated/Not Applicable Trends: Up Arrow: Situation Improving (number): Situation Stable
(for # Reporting Periods) Down Arrow: Situation Deteriorating
PEOPEOXXXXXX COL, PM
Date of Review: dd mmm yy
ProgramProgramAcronymAcronym
ACAT XXACAT XX
INTERNAL FACTORS/METRICS EXTERNAL FACTORS/METRICS
Program Life Cycle Phase: ___________
Future ForceInternational (3)
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Governance
• Governance Ties together the Acquisition System– Requirements, Budgeting and Acquisition
Process
• Structured Investment Decision Process
• Trained Workforce—Smart Buyer– Project and Program Management
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PROGRAM “FIT” IN CAPABILITY VISION
AREA(Examples) STATUS TRENDDoD Vision G (2)• Transformation G (2)• Interoperability Y (3)• Joint G (3)Army Vision Y (4)• Current Force Y (4)• Future Force (N/A) (N/A)• Other (N/A) (N/A)
• Overall Y (2)
ProgramProgramAcronymAcronym
ACAT XXACAT XX
PEOPEOXXXXXX
Date of Review: dd mmm yyCOL, PM
YPredictive
Y(2)
Historical
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PROGRAM ADVOCACY
AREA(Examples) STATUS TREND
• OSD Y (2)– (Major point)
• Joint Staff Y (2)– (Major point)
• War Fighter Y (4)– (Major point)
• Army Secretariat G – (Major point)
• Congressional Y – (Major point)
• Industry G (3)– (Major Point)
• International G (3)– (Major Point)
• Overall Y
Date of Review: dd mmm yyCOL, PM
ProgramProgramAcronymAcronym
ACAT XXACAT XX
PEOPEOXXXXXX
Y Historical
YPredictive
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In 2002, DAU was recognized by the United States Distance Learning Association (USDLA) as one of ten specially selected as E-Learning organizations of the year. In October 2002, DAU President was also recognized as the Leader of the Year at the 2002 Corporate University Best - In - Class (CUBIC) awards conference. At the same conference, the Defense Acquisition University received Best Virtual Corporate University/Best Use of Technology, Most Innovative Corporate University (runner-up), and Best Overall Corporate University CUBIC Awards. As a result, in 2003, 2004, and 2005 DAU was asked to judge the CUBIC Awards. Additionally, DAU won the Brandon Hall Gold Medal Award for Excellence in e-Learning Best Practices. DAU was also selected the top corporate university in America for 2004 by the American Society for Training and Development (ASTD) Best Award. Additionally, DAU President has been named 2004 Chief Learning Officer of the Year by Chief Learning Officer magazine and DAU was presented with a Gold and a Bronze award for in the magazine’s first annual Learning in Practice Awards competition. DAU was singled out for exemplifying the qualities of dynamic, forward-thinking leadership that make a positive impact on the future of the enterprise. In September 2005 and again in 2006, DAU was selected by Leadership Excellence magazine for the best Leadership Development Program in the government sector. In October 2005, DAU received three USDLA Distance Learning Awards to include its new 21st Century Best Practices Award, the highest award bestowed upon any organization in their industry.
DAU Ranks #1 in Best in Leadership Development 2006!
DAU has again been ranked #1 in Leadership Development by Executive Excellence Publishing, a leading source of knowledge on personal and organizational leadership development. For the past 22 years, Leadership Excellence magazine has rated the best leadership development programs in seven categories. In 2006, some 600 organizations were surveyed and the best leadership development programs were judged by the following criteria: Vision, Involvement, Measurement , Curriculum, Delivery, Reach, Value, Impact on the organization. Leadership winners who make the top 100 possess a rare combination of substance and presentation style, inspiring action and real-world performance, while working tirelessly towards implementing change. ”In terms of where you fit overall in the top 100 in any Category, I would rank you in the Top 10”, Ken Shelton, Editor, Leadership Excellence Publishing. DAU was recognized for its world-class learning environment and its outstanding executive development and program management programs. DAU is to be featured in the October 2006 issue of Leadership Excellence magazine for its first place ranking. Our success in this rigorous competition with the foremost leadership development organizations and institutes is eloquent testimony to the dedication, technical excellence, and proven results of its faculty and staff. The Top 10 programs in the Government/Military category were: 1. Defense Acquisition University (DOD)6. U.S. Army/Westpoint 2. U.S. Air Force Academy 3. FBI Academy 4. U.S. Naval Academy/Seals 5. U.S. Marine Academy 7. U.S. Army Rangers 8. Baldrige Award/ASQ 9. Tie: US. Coast Guard/U.S. National Guard 10. National Defense University
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63A Acquisition Manager
Career Pyramid
SPDOSD/JCSHQ USAFMAJCOMWg/Gp CC
Senior Dev. Ed.AWC, ICAF, NWC, Fellowships
16.0 years
21 years
11 yrs
Basic dev. EducationASBC, AFIT,
SOS, AFIP
Prof. EducationAPDP Lev I & II
Prof. EducationAPDP Lev II & Lev III
Prof. EducationAPDP Lev III
Flight Commander
MAJCOM
Developmental Assignment (SPEED, PACE, EWI)
Primary Skill (SPO, Lab, Test, ALC)
Special Duty (Instructor, Exec, RAS)
Staff (Center, NAF)
Squadron Commander
HQ USAFMAJCOM
Special Duty (Instr, 16X, RAS/PAS)
Dep Grp/CC
SPO, Lab, Test, ALC
Div/Br Chief Joint/OSD
Developmental Assignment
Intermediate Dev. Ed.ACSC, AAD (AFIT, NPS)JMIC, ACGC, LAI, etc.
OPEX
IDE - Intermediate Developmental EducationSDE - Senior Dev Edu
RAS - Regional Affairs SpecialistPAS - Pol-Mil Affairs SpecialistSPD - System Program Director
SPEED - Special Program Experience Exchange DutyPACE - Program for Acq and Contracting Exchange/Experience
EWI - Education with IndustryNAF - Numbered Air Force
