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Project Officer Briefing

Date: Tuesday, January 13, 2009

Time: 1:30 p.m. Eastern Time

Cheri Daly, OPPD301-594-4300

CDaly@hrsa.gov

FY’09 Enabling Services for Special Populations

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Agenda Overview

Eligibility Requirements For All Applicants

Specific Requirements

Highlights from Guidance

TA Opportunities

Useful Contacts

Q & As

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OverviewPurpose/Goal:

To increase enabling services in order to facilitate access to primary health care services for special populations served by organizations funded under: Section 330(g) Migrant Health Centers;

Section 330(h) Health Care for the Homeless; and/or

Section 330(i) Public Housing Primary Care

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Funding HRSA plans to award the following:

50 grants totaling $5 million*

*Funding contingent on final Congressional appropriation $100,000/yr in both Year 1 and Year 2;

Budget MAY NOT exceed CAP;

Must submit two 12-month operating budgets, regardless of the # of months remaining in the project period of the parent grant; and

Second year funding based on availability of funds.

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Anticipated Announcement of Award

On or around September 1, 2009

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Eligibility Requirements

Applicant IS an existing Health Center Program grantee that receives funding under one or more of the following: Migrant Health Centers (MHC) (Section

330(g)) Health Care for the Homeless (HCH)

(Section 330(h)) Public Housing Primary Care (PHPC)

(Section 330(i))

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Eligibility Requirements Applicants proposes to EXPAND enabling

services to special populations in one or more of the following areas: case management; referrals; translation/interpretation; transportation; eligibility assistance; health education; environmental health risk reduction (e.g., educational

materials, nicotine gum/patches); and outreach.

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Eligibility Requirements

Applicant adheres to the 80-page limit on the length of the total application when printed by HRSA, whether submitting electronically or on paper (where a waiver has been granted).

Applicant has submitted a request for annual Federal section 330 funding in Year 1 and Year 2 as presented in Budget Form 424A that DOES NOT exceed the established annual cap of $100,000 in Year 1 and Year 2.

Applicant DOES NOT request funding under Section 330(e), Community Health Center Program.

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Eligibility Requirements Applicant DOES NOT propose to use

Federal funding for:

Adding a new service delivery site;

Expenses related to land or facility purchase, construction/alteration or renovation of a facility, or any other facility related expenses that would cause a Federal interest to be placed on land or a facility;

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Eligibility Requirements Applicant DOES NOT propose to use

Federal funding for:

Any direct patient care and/or services including the provision of patient care services (e.g., physical exams, therapy sessions, pharmaceuticals, etc.);

Any service expansions (e.g., extended clinic hours, expanded clinical services, etc.); and

Major capital equipment used for reimbursable patient care and services (e.g., radiology equipment, ambulances, etc.).

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Other Eligibility Information for Multiple-Funded section 330 Applicant

Organizations

Organizations that currently receive Federal funds from more than one special population (HCH, PHPC, and/or MHC) MAY propose to serve one or more currently funded special population.

When applying for funding for special populations discuss how the particular enabling services will expand access for each proposed target population (i.e., migrant seasonal farmworkers, homeless clients, and/or residents of public housing) served.

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Definition of Enabling Services Non-clinical services that DO NOT include direct

patient services that enable individuals to access health care and improve health outcomes. Enabling services include: case management; referrals; translation/interpretation; transportation; eligibility assistance; health education; environmental health risk reduction (e.g.,

educational materials, nicotine gum/patches), and outreach.

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Funding PreferenceSparsely Populated - Applicants may request a funding preference if they meet the definition of a sparsely populated rural or frontier area for their entire proposed service area (must provide supporting documentation).Definition of Sparsely Populated: The entire proposed area has 7 or less persons per square mile (must provide evidence to support). When determining whether the service area is sparsely populated, the entire, defined service area for the application must be considered in whole (e.g., all of the census tracts/zip codes for the entire service area, not just a specified few non-contiguous census tracks/zip codes within the specified service areas.

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Application Due Dates Applicants are required to submit

some application materials in Grants.gov and HRSA EHBs. Below are the different submission due dates. This is a new 2 tier-process.

Grants.gov due date– March 2, 2009 EHB due date – March 16, 2009

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Electronic Submission in Grants.gov (Due Date

March 2, 2009)

APPLICANTS SHOULD REGISTER EARLY Registrations expire annually Process may take up to one month Applicants will submit the following in

Grants.gov: SF 424 Face Page; Project Summary/ Abstract (uploaded on

line 15 of the SF 424 Face Page); and PHS-5161 HHS checklist.

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Electronic Submission in Grants.gov

Helpful Hints: The earlier Grants.gov application is

submitted, the more time applicants have to work in EHB.

Once the Grants.gov submission is complete, applicants will receive an email confirmation that they may begin completing the remainder of the application in EHB. ** Allow up to seven (7) business days for email notification.

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Electronic Submission in EHB

(Due date March 16, 2009)Applicants will submit the following in EHB: SF 424A - Budget Information (Non-Construction

Programs); Program Narrative; Budget Justification and Narrative; SF-424B Assurances – Non-Construction

Programs; SF-424 LLL Disclosure of Lobbying Activities as

applicable

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Electronic Submission in EHB

Program Specific Forms— 1A – General Information Worksheet 1B – BPHC Funding Request 5-Part A – Services Provided 12 – Organization Contacts

These forms will be filled out electronically online

2 – Staffing Profile 4 – Community Characteristics

These forms will be completed and uploaded as an attachment.

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Electronic Submission in EHB Attachment 1 – Service Area Map Attachment 2 – Project Org. Chart Attachment 3 – Pos. Desc. for Key Staff Attachment 4 – Bio. Sketches for Key Mgt. Staff Attachment 5 – Summary of Contracts &

Agreements Attachment 6 – Letter of Support Attachment 7 – Other Relevant Documents

(e.g., floor plans, building lease, etc.)

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Electronic SubmissionReminders:

HRSA will NOT accept paper applications without prior approval from DGP.

SF 424 face sheet does NOT have to be printed, signed, scanned and attached/uploaded with submission. It does have to be kept on file at the health center. The electronic signature is considered to be legally binding. For additional information refer to: http://www.hrsa.gov/grants/facesheet.htm

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TA Opportunity

Enabling Services for Special Populations (HRSA-09-190)

Date: Call will be conducted on Thursday, January 15, 2009 Time: 1:30 p.m. Eastern Time Call in Phone Number: 1 888-324-6995 (toll free) Passcode: Enabling Services For replays through March 17, 2009 call 1 800-839-2203(toll

free) Replay Passcode: 2626

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Useful ContactsProgram Cheri Daly, OPPD

(301) 594-4300cdaly@hrsa.gov

Special Population Expert Laverne M. Green, OMSP(301) 594-4451lgreen@hrsa.gov

Grants Management Sarah Hammond, DGMO(301) 443-9022shammond@hrsa.gov

Grants.gov Technical Support 1 800-518-4726support@grants.gov

HRSA EHB Call Center 1 877-464-4772callcenter@hrsa.gov

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QUESTIONS…