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Principals’ MeetingJanuary 8, 2008
Business Division
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Local School Accounting Department
Use of Funds Update
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Fund and Fund Uses
Two Major Categories of Local School FundsPublicNon-Public
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Public FundsStudent Class Fees (Science Lab,
Business Ed, FACS, etc.)Athletic and Other School Event
RevenuesFund-Raising Events Designated for
School OperationsPartners in Education DonationsLegislative GrantsAll Vending Machine MoniesGate Receipts, Concessions, and Parking
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Non-Public Funds
Organized Student Groups’ Funds (French Club, Junior Civitan Club, National Honor Society, SECME, etc.)
Booster Clubs’ Funds (Football Booster, Band Booster, etc.)
PTA/PTO Funds
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Allowable ExpendituresPublic Funds
Public Funds May be Used for:Pictures for School OfficeFlowers for School OfficeTransportation to Events Related to a
School Sponsored Activity (Track Meets, Field Trips, Scholar Bowls, etc.)
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Allowable ExpendituresPublic Funds (Continued)Promoting Educational Excellence by
Students, Faculty, Staff, and the Public (Honor Roll, Counselor of the Year, etc.)
Recognizing Students with Trophies, Plaques, Academic Banquets, and other Honors
Plaques and Other Awards for Significant Academic Achievement or Significant Contribution to the School (Blue Ribbon Awards, Teacher of the Year, etc.)
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Unallowable ExpendituresPublic Funds
Public Funds May Not be Used for:Gift Items for StaffFlowers for Staff and/or FamiliesT-Shirts and Other Apparel for Staff
(Including Athletic Staff)Staff Holiday Parties / Christmas GiftsChristmas Cards, Calendars, CD’s,
Ornaments, etc.
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Unallowable ExpendituresPublic Funds (Continues)Coffee and Cups for EmployeesDonations to Various OrganizationsScholarships for StudentsDues to Private Clubs (Rotary, Kiwanis,
etc.)Food Items or Supplies for AdultsGifts of Flowers, Cards, Food, or Other
ItemsExpenses for Employee Spouses (Travel,
Game Meals, etc.)
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Allowable Food PurchasesPublic Funds and Non-Public Funds May
be Used for:Pre-Game Meals for Athletic Participants
and Coaches Out of Athletic Receipts (Principals and Parents Not Included)
Refreshments Served at Classroom Parties for Students
Field TripsProms and DancesSenior Meals
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Unallowable Food Purchases
Public Funds May Not be Used for:Staff MeetingsAfter-School MeetingsFood Items for Teachers (Birthday
Cakes, Doughnuts, etc.)Meals for SpousesCandyAlcoholic Beverages
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Legislative Grants
Legislative Grant Money:Public FundsMust be Used for Educational Purposes
to Support Instruction (Library Books, Classroom Materials, etc.)
Competitive Bid Law AppliesMaintain Records of Expenditures at
Local SchoolsCan Not Purchase Gift Cards
(Cash Equivalents)
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Other Restrictions
Schools Can Not Borrow Money from or Loan Money to Anyone Including the PTA/PTO
Schools Can Not Purchase School Uniforms for Students (Per Attorney General Opinion 97-259)
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Additional Information ContactsDinish P. Simpson, CFO
[email protected] or 221-4435
Lori Zirlott, [email protected] or 221-4490
Michael Hudson, Internal [email protected] or 221-4426
Local School Accounting Web Pagemcpss.com
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Additional Information Contacts(Continued)
Martha Peek, Interim Deputy [email protected] or 221-4159
Dr. Lynda Carroll, Assistant [email protected] or 221-4159
Karen Mohr, Assistant [email protected] or 221-4159
Phaedra Fox, Assistant [email protected] or 221-4159
Fred Marshall, Assistant [email protected] or 221-4159
